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Human Resources Division Section 800.6
Policies and Procedures Manual Page 1
800.6: Appointed Official Compensation
Program
Objective:
To provide a pay policy and compensation system for Appointed Officials
that is based on performance, internally equitable, and competitive with the
relevant labor market.
Authority:
This policy amended by City Council March 30, 2020, Item A-6.
Direction:
Human Resources Director, as an appointed official, serves at the pleasure
of, and receives direction from the Mayor through the Chief Administrative
Officer.
Functions:
1. Definitions
The following words or phrases, for the purpose of this procedure,
shall be defined as:
Appointed Official – Officers of the City appointed pursuant to Section
3, Chapter 2 of the City Charter and Section 2.05 of the City Code.
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Promotion – The advancement of an employee from his or her
current position to another with greater responsibilities in a higher pay
grade. When an employee is promoted to an appointed position, the
employee’s salary will be determined by the CAO.
Merit Increase – An adjustment in an individual’s pay based upon
performance.
Annual Review Period - A twelve (12) month period beginning on
official’s appointed date.
Appointment Date – Date of hire, promotion or demotion into currently
held appointed position.
Demotion – The reduction in job duties and responsibilities that
results in a salary grade reduction. When an employee is demoted,
the employee’s salary will be determined by the CAO.
Special Merit Bonus – A performance related bonus that is not added
to base pay.
2. Policy
The compensation and performance appraisal programs were
designed to facilitate the recruitment, selection, and retention of
competent executive and senior management employees.
This procedure describes the program and outlines the administrative
processes involved.
3. Description of Program
Appointed Official salaries are established by the Mayor upon
recommendation of the Chief Administrative Officer.
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Individual salary increases may be acquired through changes in job
responsibility, market conditions, promotions, or job performance.
4. Administrative of Programs
a. Pay Plan
Appointed Official salaries are established by the Mayor and
Chief Administrative Officer, reviewed, and revised as needed.
b. Merit Increases
The Human Resources Division will notify the Chief
Administrative Officer when Appointed Officials are eligible for
pay increases. Notifications will be submitted one month prior to
the planned effective date. At the end of the annual review
period, the Chief Administrative Officer will approve increases
for Appointed Officials except Department Directors, Office
Heads, and members of the Mayor’s staff for whom increases
shall be approved by the Mayor. Increases will be made
effective on the appointment date in currently held appointed
position.
In addition to the merit increase, the Mayor or the Chief
Administrative Officer may grant a Special Merit Increase to
Appointed Officials as an additional monetary award for
outstanding performance. This increase can either be percent
increase to base pay, cash bonus or deferred compensation
contribution.
c. Longevity Bonus
Appointed Officials are eligible to receive an annual longevity
payment based on years of continuous service (see 808.5, D
13). Service time will be calculated from the latest date of
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employment with the City or an adjusted date of hire, if
applicable. To be eligible for this bonus, Appointed Officials
must have completed the specified number of years of service
on or before October 1st of each year and must be employed
as of the date of payment. Employees who retire during the
months of September and October are also eligible.
Payment will be made by separate check in a lump sum each
year, subject to the required deductions.
d. Working Higher Classification
With Chief Administrative Officer’s approval, a management
employee assigned to act in the capacity of a higher appointed
position for an extended period of time will be compensated at
a rate – twelve percent (12%) above the acting employee’s
current salary. The appropriate level of additional management
leave will be granted after 60 days in the acting position.
5. Severance Pay
a. Appointed Officials who were appointed prior to February 26,
2003 and who leave City employment at the convenience of the
government, for reasons not related to job performance, will
receive severance pay as follows:
i. One (1) month’s pay after two (2) years of service.
ii. One (1) month’s pay for each additional year of service.
iii. Total severance will not exceed six (6) months’ pay.
b. Appointed Officials who are appointed on or after February 26,
2003 and who leave City employment at the convenience of the
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government, for reasons not related to job performance, will
receive severance pay as follows:
i. Two (2) week’s pay after one (1) full year of service.
ii. One (1) week’s pay for each additional year of service.
iii. Total severance will not exceed twelve (12) week’s pay.
Forms:
None.
Committee Responsibilities:
None.
Reference:
This procedure adopted by City Council January 5, 1987, Item 8A-02;
amended June 27, 1988, Item 15A-1; amended February 19, 1990, Item
10A-4; amended June 8, 1992, Item 3/H; amended June 21, 1993, Item 2-
P; amended July 10, 1995, Item UU; amended April 3, 2000, Item 2-PPP;
amended August 14, 2000, Item 6-A; amended June 3, 2002, Item B24;
amended August 4, 2003, Item NB1; amended September 15, 2003; re-
formatted only April 2004; amended June 18, 2007, Item A-2; amended
March 30, 2020, Item A-6.
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Date:
This policy effective March 30, 2020.