HomeMy Public PortalAboutCity of Black JackOPERATION AND MAINTENANCE PROGRAM
FOR THE PREVENTION AND REDUCTION
OF POLLUTION IN STORM WATER RUNOFF
FROM MUNICIPAL OPERATIONS
WITHIN THE
CITY OF BLACK JACK
ST. LOUIS COUNTY, MISSOURI
JANUARY 2016
Originally approved August 2012)
TABLE OF CONTENTS
Chapter 1 — Program Administration 3 - 4
Chapter 2 — General Housekeeping, Operation and Maintenance 5 - 8
Chapter 3 — Vehicle/Equipment Repair and Maintenance Operations 9
Chapter 4 — Vehicle/Equipment Washing 10
Chapter 5 — Facility Repair, Remodeling and Construction 11
Chapter 6 — Cleaning and Maintenance of Roadways, Highways, Bridges and Parking
Facilities 12
Chapter 7 — Maintenance of Parks, Green Spaces, Trails and Landscaping 13
Chapter 8 — Cleaning and Maintenance of Drainage Channels, Storm Sewers and Inlet
Structures 14 -15
Chapter 9 — Operation and Maintenance of Recycling and Composting Facilities 16 - 17
Chapter 10 — Water Quality Impact Assessment of Flood Management Projects 18
Appendix 1-A1: Sixty One Co-Permittees, St. Louis Metropolitan Small MS4 Phase II Permit
MO-R040005 19
Glossary: Definitions of Terms Used In This Document 20 - 23
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Chapter 1 - Program Administration
A. Introduction:
The Missouri Department of Natural Resources (MDNR) issued Phase II Storm Water Permit MO-
R040005 to Black Jack and 60 other co-permittees in St. Louis County, effective March 10, 2003. The
area served by the 61 co-permittees is collectively known as the St. Louis Metropolitan Small MS4.
One of the minimum control measures in the permit that must be addressed by the co-permittees
includes pollution prevention and good housekeeping for municipal operations. Specifically, section
4.2.6.1.1 of the permit (Appendix 1-A2) requires each co-permittee to "develop and implement an
operation and maintenance program that includes a training component and has the ultimate goal of
preventing or reducing pollutant runoff from municipal operations."
A Storm Water Management Plan (SWMP) for the St. Louis Metropolitan Small MS4 was developed by
the St. Louis Municipalities Phase II Storm Water Planning Committee in the fall of 2002 and submitted
to MDNR as part of the application for the Phase II permit. As a co-permittee under the state permit
Black Jack is bound by the commitments contained in the Plan. Chapter 14 of that Plan provided for
organization of a municipal work group to develop a model operation and maintenance program to be
adopted by each of the 61 co-permittees.
This document represents Black Jack's adoption of the work group's model program as applicable and
tailored to specifically meet Black Jack's needs and goals. This program impacts all facets of
municipal operations. It is the intent to adhere to the policies and procedures stated herein in order to
prevent pollution, to safeguard the environment for the health and benefit of all Employees, residents
and visitors and to serve as a model for the entire regulated area. Where the municipal operations
described in this manual are contracted, rather than performed by municipal employees, the best
management practices (BMPs) will be imposed to the maximum extent practicable on the contractor
through purchasing or contract mechanisms by including BMPs in the scope of work or job/service
specifications. Contractors will be required to obtain all applicable local/state/federal environmental
permits.
B. Policies:
Black Jack has adopted several policies regarding the purchase of recycled products; janitorial and
other supplies exhibiting lower toxicity; utilization of integrated pest management practices; and other
pollution prevention policies.
C. Organization of Manual:
The SWMP prepared for St. Louis County by the Planning Committee contains a detailed listing of
BMP elements that were to be considered when developing a model operation and maintenance
program for the 61 co-permittees. The Planning Committee placed these elements into nine major
categories of municipal operations/activities. Based on its size and the nature of its municipal services
each co-permittee may have activities in only some or in all nine categories. For consistency within
the Plan area, each of the nine categories is addressed in the following Chapters 2 through 10. A
statement of non -applicability is contained in those chapters where Black Jack is not engaged in the
subject activity.
Attached is a copy of January 13, 2016 letter from Department of Natural Resources approving
2014/2015 Annual Report for Black Jack Small Municipal Storm Sewer System. This letter is from Mr.
Michael Abbott, MS4 Program Coordinator.
Also, attached is September 18, 2015 letter from Dorothy Franklin, Regional Director of MoDNR-St.
Louis Regional Office at 7545 S. Lindbergh Blvd., Suite 210, St. Louis, MO 63125
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D. Administration:
The responsible party for administration of the operation and maintenance (O&M) program is the
Mayor or his designated person. The Public Works Director is responsible for ensuring the program is
kept up to date, and that employees are trained on the procedures implementing the program.
Black Jack will train all staff associated with activities that can impact pollution in storm water runoff.
Each chapter will identify employees who should be subject to training on that particular chapter.
Employees will receive general storm water pollution prevention training provided by the Missouri
Department of Natural Resources, Environmental Assistance Office or others. Upon implementation of
specific procedures, management will review the new procedures that incorporate storm water BMPs,
proper waste management and applicable NPDES permit requirements with all employees affected.
New employees will be trained on applicable procedures within the first three months of employment.
Contractors working for Black Jack and implementing BMPs for municipal work, as described in
Section A., must train their employees on applicable BMPs before work begins. To maintain
proficiency, a schedule of periodic retraining will be implemented, or provisions made for an employee
awareness campaign to ensure employees remain aware of the BMPs and proper waste management.
Records documenting the training of employees and contractors must be maintained in file.
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Chapter 2 - General Housekeeping, Operation and Maintenance
A. Description of Activities:
Municipal operations include a variety of activities conducted to maintain City owned property and
facilities. This chapter will cover those activities that are not specifically covered in the other
chapters of this document. This chapter covers custodial and building maintenance activities,
materials management and storage, safe material substitutions, spill plans, establishment of
general O&M procedures, scheduling, record keeping and housekeeping practices in general.
This chapter also covers general municipal housekeeping issues, which include illegal dumping,
littering, pet wastes, trash storage, and recycling.
B. Locations:
1. City Hall — City Hall houses the Finance and Administration Department, the Police
Department, and the City Clerk's office. A paved parking lot is provided for visitors/employees,
and all City vehicles, including police cars, are parked on the asphalt paved lot. Materials and
supplies utilized in performing all building maintenance, including custodial work, are stored
within the building.
a. The City Clerk has authority over City Hall. The city hall building, which is a 2-story
structure, is actively managed by the Building Custodian.
2. City Garage — located at 12640 Old Jamestown Road. It has 2 bays, 1 salt storage covered
structure, 2 covered bins for stone and dirt storage. Paved parking lot for visitors, employees
and equipment.
Salt Structure City Garage
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3. Concrete pad is located on the south side of the building. It is properly fenced for security.
This facility is to store equipment and no repairs of any type to take place.
Concrete pad with fence
4. The City Park is located at 13755 Old Jamestown Road has ballfields, walking/jogging trails,
tennis court, basketball court, pavilions, 2 restrooms, parking lots and paved access drives.
The restroom supplies of soap, paper, etc. is stored in the locker room. No repairs of any
equipment takes place at this site.
Harold J. Evangelista Park
C. Materials/Supplies acquisition, storage and usage
City Hall: All the janitorial and cleaning material/supply needs are determined by the building
Custodian.
Garage: All the chemicals, cleaning supplies, oils and lubricants are stored properly. The empty
containers are deposited properly. Used oil and anti -freeze is stored in drums and disposed of through
different licensed vendors.
Waste generation, storage, disposal, recycling
1. City Hall: Standard office waste is generated, along with waste from custodial operation. All
non -recyclable waste is placed in closed dumpster provided by Allied Waste and located on
rear parking lot. All paper waste, recyclable materials are recycles appropriately.
2. Garage: All commercial and equipment waste is properly disposed through Allied
Waste/Republic Services through separate drums.
Best Management Practices (BMP):
FACILITES
City Hall recycles paper and other recyclable materials, whenever possible.
City Hall uses non -hazardous fluorescent light bulbs. City hall has replaced all lamps with LED
bulbs.
D. NPDES Permit statues:
MDNR general storm water permits are not applicable - no city activities.
E. Training:
All employees involved in maintenance operations, construction, purchasing facility or site design, or
building or facility management will be trained on this chapter, including the following. Departments and
work units.
In addition to training on the housekeeping BMPs and proper waste management, employees will be
provided general awareness of NPDES discharge requirements through proper training videos and
presentations by the Director of Public Works on an on -going bases.
F. Best Management Practices (BMP)
The City crew make sure that all the private needs along parking lot are kept clean and
functional.
Crew uses environmentally friendly fertilizers.
Proper disposal of City generated waste is accomplished in the course of operations.
All the trash containers or City property are properly provided with lids. Collection frequency is
appropriate.
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Institute a preventive maintenance program.
Routine inspections and vehicle/equipment management.
All repairs are performed inside the building.
Use non -hazardous, environmentally safe products.
Flammable liquids are stored in proper cabinets.
Neutralizer and absorbent are kept in the facility.
All floors are clean of oil and grease.
Immediate clean up all spills of chemicals or vehicle fluids using dry methods, minimizing the
use of water whenever possible.
Keep the facility and surrounding area clear of litter and trash.
G. Training:
Proper training on storm water BMP's has been provided to all Public Work employees. Employees do
get additional safety and safe environment training on regular monthly basis.
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Chapter 3 - Vehicle/Equipment Repair and Maintenance Operations
A. Description of Activities:
The City of Black Jack has the following equipment:
1. 5 of 1-Ton Truck
2. 1 of % Ton Pickup Trucks
3. 4 Lawn Mowers and 3 Tractors
4. Other incidental small hand tools
All minor and regular maintenance preventive repairs are performed by the City crew. All major repairs
including engine overhauls are performed by outside vendors/firms.
B. Street Department Garage:
The City has two buildings and a covered Salt Storage Facility, located at 12640 Old Jamestown
Road. It is a fenced area for proper security purposes. All the minor repairs and storage of materials
is inside those buildings. These areas are properly heated, vented and provided with normal
amenities.
4 bays to store City equipment, tools, mowers etc. are provided.
1 covered salt storage facility.
2 bay sheltered storage for dirt/rock is on site.
All snow related equipment is properly kept on site.
Fenced area for parking truck and lawn mowers
C. Maintenance Operations:
All maintenance operations are handled by the City crew within the buildings. No repairs of any type
take place on the parking lot. They receive proper training on a regular bases. They maintain all City
equipment in good operable conditions. Safety of employees and equipment is a top priority.
D. Responsible Party:
The Street Department Supervisor oversees all aspects of Fleet Administration and Operations. He is
responsible for day-to-day operations of the total garage site with six employees.
E. Material/Supplies Acquisitions, Storage and Usage:
All such materials are properly stored inside the buildings and taken to the site. Different fluids — oils,
anti -freeze, diesel, etc.. are stored in orderly manner. All the waste generated during operations is
kept in marked containers for proper disposals.
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Chapter 4 - Vehicle/Equipment Washing
A. Description of Activities:
The City of Black Jack does wash vehicles at its one bay where grated drain has been installed.
Proper oil/water separators are placed at proper locations to collect all the washed water through
underground pipes. All the heavy pollutants are then retained in this separator before water is
discharged to its exist source.
This separator is cleaned periodically for efficient use of the structure.
Location: This facility is only available in second building and on south bay.
Responsible Parties: The street superintendent is responsible for maintenance of all vehicles and
lawn mower equipment.
Materials/Supplies Storage and Usage: The wash soap and washing equipment is stored properly
during non-use of those items.
Wash Bay Disposal: The floor drain is properly connected to Sediment/Oil Trap separator. The
accumulated solids in this trap is properly disposed of.
BMP's: Proper discharge of waste water is handled. The trap/separator is properly covered/secured
to prevent storm water. Mud and debris from parking lot is collected by the crew on a regular bases for
proper disposal.
Training: All employees are given appropriate training
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Chapter 5 - Facility Repair, Remodeling and Construction
A. Description of Activities:
On an as -needed basis, City personnel perform minor renovations/repairs and small capital
improvements on City facilities, such as erecting or removing partitions, replacing a door or window,
painting, etc. Major projects are typically contracted out to commercial firms specializing in the type of
work required. All this work is bid out according to City's current purchasing policies..
B. Locations:
City Hall located at 12500 Old Jamestown Road; Old City Hall located at 4655 Parker Road; Garage
located at 12640 Old Jamestown Road, and material storage areas at garage for facility repairs and
PM and improvements.
C. Responsible Person:
The City's Street Supervisor is the responsible person to ensure all parties and repairs are performed
with good BMP's in place and with no new contaminant.
D. BMP's:
Storage of material and handling areas to avoid rain and storm water runoff. Design landscaping that
uses native vegetation to reduce the need for irrigation, fertilizer and pesticides.
E. Land Disturbance:
Comply with St. Louis County Land Disturbance Ordinance and programs to comply with Phase II
Storm Water Management Plan.
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Chapter 6 - Cleaning and Maintenance of Roadways, Highways, Bridges
and Parking Facilities
A. Description of Activities:
The dedicated and approved subdivision streets are maintained by the City. Any substantial repairs or
maintenance to the City maintained roads are contracted out. The City provides snow and ice
operations during winter months according to its adopted practices. Activities could include surface
seals, street sweeping, etc..
Patching operation invoice the preparation of potholes and the holes to be filled with hot mix asphalt on
cold patch materials, sealing cracks with properly heated sealing material.
B. Locations:
All City streets are maintained by the City of Black Jack Public Works Department. Old Halls Ferry
Road, Old Jamestown Road and Parker Road are maintained by St. Louis County Highways and
Traffic, which includes the repairs to street, sidewalk, traffic signs/signals and mowing in right-of-ways.
C. Responsible Parties:
All work is to be approved by the City. Street supervisor watches and coordinates the activities.
D. BMP's:
If certain road maintenance activities are prone to produce pollutants that can be carried off
with storm water runoff, these activities are scheduled during times of dry weather, if possible.
Block C/B and storm draining or inlets to minimize any pollutants to enter in the system.
Employ BMP's for erosion and sediment control.
Remove as much mud, grit, salt and debris prior to roadway flushing.
Proper training is provided to the City employees on these activities.
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Chapter 7 - Maintenance of Parks, Green Spaces, Trails and Landscaping
A. Description of Activities:
The City has two parks. Harold J. Evangelista Park is a totally developed with restrooms, shelters,
tennis courts, basketball courts, plenty of walking/jogging trails, with suitable parking areas.
Maintenance is provided by the City staff.
The Hoffman Park is a passive park with mostly open space for nature oriented amenities.
The Heritage Park consists of an open lot and the lot containing Government Center (12500 Old
Jamestown Road) and Municipal Garage (12640 Old Jamestown Road). It does have parking lots on
the front of the building and at the lower level. It houses the Police Department and the Administrative
Offices.
B. Responsible Parties:
The Director of Public Works or his assigned designee has authority over all parks. Active Park of the
City is activity managed by the Street Supervisor. The Park Ranger helps in overseeing activities on
weekends during summer months.
C. Materials, Supplies and Storage:
All janitorial supplies are stored in the proper facilities at the park.
D. BMP's:
All applicable practices are utilized, which provide the best activities for the park. Proper signs are in
the park for "Pooper-Scooper". Minimum use of pesticide is encouraged.
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Chapter 8 - Cleaning and Maintenance of Drainage Channels, Storm
Sewers and Inlet Structures
A. Description of Activities:
The storm drainage system functions to collect and convey surface runoff to receiving waters during
storms in order to prevent flooding. The system consists of improved and unimproved drainage
channels, culverts, bridges, trench drains, gutters, ditches, swales, storm sewers and storm inlet
structures. Maintenance of the system is necessary to ensure it functions hydraulically as intended.
MSD has the major responsibility for the cleaning and maintenance of improved channels and storm
sewers in the Plan Area. Maintenance responsibilities are defined in MSD's "Statement of Policy for
Maintenance of Stormwater Sewer Systems and Facilities". Many of the co-permittees are responsible
for maintaining the storm sewer systems on their property and on systems not dedicated to the MSD
system. In addition, municipalities are responsible for maintaining bridges, storm culverts, ditches and
gutters along the streets in the City. MSD does maintain road inlets and culverts on systems
dedicated to MSD. MSD does not maintain detention and retention basins or yard swales.
Maintenance of basins and yard swales is the responsibility of property owners, as addressed in
MSD's "Rules and Regulations and Engineering Design Requirements for Sanitary Sewage and
Stormwater Drainage Facilities".
B. Responsible Parties:
Metropolitan St. Louis Sewer District
Director of Operations, Telephone: (314) 768-6200
C. Waste generation, storage, disposal, recycling:
Wastes generated from maintenance of the storm drainage system must be disposed of properly, as
indicated in the table. All waste being disposed of in a landfill must not contain free liquid. Water
draining from waste destined for a sanitary landfill is considered wastewater and must be disposed of
in a sanitary sewer system.
D. Best Management Practices (BMP):
GENERAL
Within budgetary constraints and responsibilities, perform preventative maintenance of the
storm drainage system to remove flow obstructions to reduce flooding and erosion problems
and improve water quality.
Utilize care in cleaning catch basins, storm sewers and drainage channels, to properly collect
and dispose of waste as indicated in Section E to minimize contaminants discharged into storm
water. Note in the work order the volume of waste collected and disposed of. Investigate into
the source of increased maintenance needs, if excessive. When possible, focus cleaning
efforts before rainy seasons.
If storm inlets/catch basins, storm sewers and drainage channels are impacted by non -storm
water discharges or illegal dumping of waste, contact MSD, Division of Environmental
Compliance at 314-436-8710 for investigation and enforcement.
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Implement Phase II public education efforts; public participation efforts to mark inlets with "No
Dumping, Drains to Stream"; or organize public stream clean-up events.
Identify failing detention or retention basins and report them to MSD Customer Service at 314-
768-6260.
Comply with St. Louis County or municipal land disturbance ordinances and programs
implemented under the St. Louis County Phase II Storm Water Management Plan. For projects
less than the land disturbance program thresholds, employ BMPs for erosion and sediment
control.
CATCH BASINS
Prioritize catch basins for routine maintenance on a specified frequency based on need.
Identify areas for additional maintenance to coincide with litter from major public events, and
based on work orders generated by customer complaints and/or flooding. Increase
maintenance of inlets that are fully blocked or 75% full of trash or debris when maintained.
Reduce maintenance of catch basins that do not result in waste generation.
Consider installation of catch basin inlets in areas where storm sewers will be known to receive
excessive amounts of litter or sediment.
STORM SEWERS
Prioritize storm sewers for routine maintenance on a specified frequency based on flat grades,
low flow, or review of work orders. Identify areas for additional maintenance based on work
orders generated by customer complaints and/or flooding.
Utilize care in cleaning storm sewers by flushing, to properly collect waste using
debris/sediment traps.
Seal/repair joints in structures to prevent root intrusion and soil wash -out.
Minimize or avoid the use of chemical root/vegetation killers, and use the least toxic
alternatives when necessary.
DRAINAGE CHANNELS
All construction or maintenance activities that excavate in or discharge any dredge or fill
material into a "water of the United States", which includes ditches, creeks, rivers, lakes, ponds,
and wetlands, requires a Corps of Engineers 404 permit and a MDNR 401 water quality
certification. Examples of construction or repair activities requiring a permit include: sewer
creek crossings, outfall structures, stream bank stabilization, and all channel modifications.
See Appendix 5-F1 for a summary of permit requirements.
Consider downstream conditions prior to spot channel stabilization efforts to avoid simply
moving problems downstream. Revegetate stabilized areas with native plants whenever
possible, and as soon as possible.
MSD's Division of Environmental Compliance will inspect all open drainage channels under its
Illicit Discharge Detection Program, and will notify MSD's Operations Department, St. Louis
County, the City of Black Jack or MoDOT, as applicable, regarding maintenance needs
concerning damaged structures or blockages requiring removal.
E. NPDES Permit status:
Not applicable
F. Training:
MSD collection system operators, contractors and municipal employees involved in maintenance of
drainage systems will be trained on the BMPs in this chapter.
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Chapter 9 - Operation and Maintenance of Recycling and Composting
Facilities
A. Description of Activities:
The material collected by the City crew, etc. limbs/tree branches. This program is done twice a year,
most of the collected materials are taken to ORMI and some is utilized in City Park as mulch.
B. Locations:
N/A
C. Responsible Parties
The Public Works Director schedules the time to do this activity by the City crew.
D. Materials/Supplies acquisition, storage and usage:
The City does not collect any yard waste, grass, leaves, etc... Homeowners are handling this on their
own.
E. Waste generation, storage, disposal, recycling:
Residents place their recyclables on a weekly bases for Allied Waste to collect on an assigned days
from the roadside. No dumping or disposal of trash is otherwise allowed on the site.
F. Best Management Practices (BMP):
Yard waste composting operations and mulch piles should be located away from storm water
drainage systems, and must not be located within 100 feet of a natural creek or man-made storm
water drainage channel, 300 feet from a water well or 1,000 feet from a sinkhole, under MDNR
permit G97.
Compost/mulch is confined by an impervious base with curbing or otherwise stored to prevent
leachate and runoff from contaminating storm water, and to prevent storm water drainage running
into the pile.
Do not discharge leachate to storm water. As necessary to manage leachate, design a system to
collect and properly treat leachate or incorporate into the early stages of the composting process. .
Materials that will pollute storm water are collected under a roofed structure or in an enclosed
dumpster.
The public is notified by pamphlets or sending written communications that lists materials accepted
by the trash hauler and those unauthorized items that are not acceptable.
The Police Department patrols the City to prevent unauthorized dumping.
No fluids are drained into any storm water system.
Every effort is made to ensure that no unauthorized or contaminated materials are deposited at the
creeks or streams.
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Materials easily moved by wind must be stored in a manner to prevent the material from becoming
airborne and scattered.
Drums or containers of oil, petroleum products or hazardous materials are not accepted by Allied
Waste. Also drums or containers that have previously contained these substances are
unacceptable for recycling in the City.
G. Training:
All City employees attending to the operation in Public Works Department will undergo initial City -
provided training upon employment. All employees are regularly instructed on the use of equipment,
materials, chemicals and handling of problem and unusual situations.
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Chapter 10 - Water Quality Impact Assessment of Flood Management
Projects
A. Description of Activities:
This chapter is not applicable to the City of Black Jack
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Appendix 1-A1: Sixty One Co-Permittees, St. Louis Metropolitan Small
MS4 Phase II Permit #MO-R040005
Ballwin, City of
Bellefontaine Neighbors, City of
Bel -Nor, Village of
Bel -Ridge, Village of
Berkeley, City of
Black Jack, City of
Breckenridge Hills, City of
Brentwood, City of
Bridgeton, City of
Calverton Park, Village of
Charlack, City of
Chesterfield, City of
Clarkson Valley, City of
Clayton, City of
Cool Valley, City of
Crestwood, City of
Creve Coeur, City of
Dellwood, City of
Des Peres, City of
Ellisville, City of
Fenton, City of
Ferguson, City of
Florissant, City of
Frontenac, City of
Glendale, City of
Green Park, City of
Hanley Hills, Village of
Hazelwood, City of
Jennings, City of
Kirkwood, City of
Ladue, City of
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Lakeshire, City of
Manchester, City of
Marlborough, Village of
Maryland Heights, City of
Moline Acres, City of
Normandy, City of
Northwoods, City of
Norwood Court, Town of
Oakland, City of
Olivette, City of
Overland, City of
Pagedale, City of
Richmond Heights, City of
Riverview, Village of
Rock Hill, City of
St. Ann, City of
St. George, City of
St. John, City of
Shrewsbury, City of
Sunset Hills, City of
Town and Country, City of
Valley Park, City of
Vinita Park, City of
Warson Woods, City of
Webster Groves, City of
Wildwood, City of
Winchester, City of
Woodson Terrace, City of
St. Louis County
Metropolitan St. Louis Sewer District
Glossary: Definitions of Terms Used In This Document
The following definitions are specific to the St. Louis Metropolitan Small MS4 and to tie City of Black
Jack.
Best Management Practice (BMP) means: Schedules of activities, prohibitions of practices,
maintenance procedures and other management practices to prevent or reduce the pollution of
streams within St. Louis County from urban runoff. BMPs also include treatment requirements,
operating procedures and practices to control site runoff, spillage or leaks, sludge or waste disposal or
drainage from raw material storage. BMPs may be structural or non-structural. (This definition
adapted from Section (1)(C)1 of Missouri Storm Water Regulation 10 CSR 20-6.200)
Coordinating Authority' means: • The municipal entity, which is one of the co-permittees to a state
issued Phase II storm water permit that is recognized by the Missouri Department of Natural
Resources (MDNR) as the party which will coordinate the activities of all of the co-permittees in
meeting the requirements of the permit. For the St. Louis County Plan Area, the Metropolitan St. Louis
Sewer District (MSD) has been identified in the permit as the coordinating authority for the 61 co-.
permittees. One of the coordinating authority's responsibilities is to prepare and submit an annual
report to the MDNR on the status of compliance of all 61 co-permittees with the permit and approved
SWMP.
Co-permittee means: An individual permittee named in a Phase II permit that is issued to multiple
entities within a single urbanized area such as St. Louis County. Within the St. Louis County Plan
Area, each of the 61 co-permittees, is responsible only, for the permit conditions relating to the
discharges for which it is the owner or operator and for carrying out the responsibilities for which it has
been designated within •the SWMP. The co-permittees share in the financial and administrative
responsibilities under the permit and cooperate with each other and with the coordinating authority in
complying with the terms of the permit and with meeting the commitments in the SWMP. The co-
permittees are listed in Appendix 1-Al.
Green Procurement - the procurement of products and services that have a lesser or reduced.
effect on human health and the environment when compared with competing products or services that
serve the same purpose.
Green Product — a product that is less harmful than the next best alternative, having characteristics
such as:
Being recyclable.
Being biodegradable.
Containing recycled material (post -consumer recycled content).
Having minimal packaging and/or for which there will be take -back by the manufacturer/supplier of
packaging.
Being reusable or contain reusable parts:
Having minimal content and use of toxic substances in production.
Producing fewer and/or less polluting by-products during manufacture, distribution, use and/or
disposal.
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Producing the minimal amount of toxic substances during use or at disposal.
Making efficient use of resources - a product that uses energy, fuel or water more efficiently or that
uses less paper, ink or other resources.
Being durable or having a long economically useful life and/or can be economically repaired or
upgraded.
Green Space - planned and preserved open land; an interconnected system of open land,
determined to have cultural, ecological, developmental, agricultural, and/or recreational value.
Maximum Extent Practicable (MEP) — the technology -based discharge standard for Municipal
Separate Storm Sewer Systems to reduce pollutants in storm water discharges that was established
by CWA §402 (p). A discussion of MEP as it applies to regulate small MS4s is found at 40 CFR
122.34.
MCMs means: Minimum Control Measures. The six MCMs are: Public education and outreach; Public
participation/involvement; Illicit discharge, detection and elimination; Construction site runoff control;
Post -construction site runoff control; and Pollution prevention/good housekeeping.
Municipal Separate Storm Sewer System (MS4) means: A conveyance or system of
conveyances including roads and highways with drainage systems, municipal streets, catch basins,
curbs, gutters, ditches, paved or unpaved channels or storm drains designated and utilized for routing
of storm water which is contained within the municipal corporate limits or is owned and operated by the
state, city, town, village, county, district, association or other public body created by or pursuant to the
laws of Missouri having jurisdiction over disposal of sewage, industrial waste, storm water or other
liquid wastes and is not a part or portion of a combined sewer system. (This definition adapted from
Section (1)(C)16 of Missouri Storm Water Regulation 10 CSR 20-6.200). Each of the 61 co-permittees
operates its own MS4. In addition, the term is used to refer to the entire St. Louis County Plan Area
which is identified in the Phase II permit as the St. Louis Metropolitan Small MS4.
NPDES means: National Pollutant Discharge Elimination System. This term was introduced in
Section 402 of the federal Water Pollution Control Act of 1972 (last amended in 1987 and now known
as the Clean Water Act). Section 402 provides for the issuance of NPDES permits for the discharge of
pollutants to waters of the United States and specifies the conditions under which permits may be
issued. The 1987 amendments established the phased permitting requirements for municipal storm
water discharges. In Missouri, the Missouri Department of Natural Resources has been delegated the
authority to issue NPDES permits.
Phase I means: The first phase of the federal storm water regulations. These took effect December
17, 1990. Phase I regulations provide for storm water permitting for industrial facilities, for land
disturbance sites 5 acres or greater in size and for MS4s having populations greater than 100,000
medium and large MS4s). Industrial facilities operated by municipalities, regardless of size, are
included under Phase I. See definition of "Municipal Industrial Facility."
21
Phase II means: The second phase of the federal storm water regulations. These took effect
February 7, 2000. Phase II regulations provide for storm water permitting for MS4s, in urbanized
areas as defined by the Bureau of the Census, with populations below 100,000 (Small MS4s) and for
land disturbance sites between 1 acre and 5 acres in size. Each of the individual municipal entities
within the St. Louis County Plan Area has a population below 100,000 and is, therefore, a Small MS4
subject to Phase II requirements.
Phase II Permit means: Storm water permit # MO-R040005 with effective date of March 10, 2003,
issued by the Missouri Department of Natural Resources to the 61 St. Louis County co-permittees.
This permit was issued pursuant to the provisions of Missouri Storm Water Regulation 10 CSR 20-
6.200.
Plan Area means: The portion of St. Louis County served by separate storm sewers and within the
corporate boundaries of the Metropolitan St. Louis Sewer District.
Plan Area Training Committee means: The Municipal Work Group defined above.
Recycling Facility means any co-permittee-owned or operated facility which collects, for recycling,
common household recyclables such as paper, plastic, glass, cardboard, etc. or which collects and
processes yard wastes for use as mulch or compost.
St. Louis Municipalities Phase II Storm Water Planning Committee means: The group of 22
representatives from municipal governments, St. Louis County, MSD and various state and regional
agencies which developed the Storm Water Management Plan for St. Louis County.
Separate Storm Sewer means: A pipe, conduit, conveyance or system of conveyances (including
roads with drainage systems, municipal streets, catch basins, curbs, gutters, ditches, manmade
channels or storm drains) designed and intended to receive and convey storm water and which
discharges to waters of the state and which is not part of a combined sewer system.
Storm Water means: rainfall runoff, snow melt runoff and surface runoff and drainage.
Storm Water Management Plan (SWMP) or Plan means: The Plan developed for the St. Louis
County Plan Area by the St. Louis Municipalities Phase II Storm Water Planning Committee and
approved by the Missouri Department of Natural Resources through the issuance of NPDES permit
MO-R040005.
Sustainable (green) Service - A service acquired from a supplier who has a green operational
policy and whose internal practices promote sustainability.
Threshold - the dollar value of contracts, above which a formal record is kept on file showing that
environmental criteria were considered when requirements were defined.
22
Urban Runoff means: Storm water and other runoff from streets, parking lots, rooftops, residential,
commercial and industrial areas and any areas that have been rendered impervious through
development activities. Such runoff becomes contaminated with fertilizers, pesticides, vehicle
drippings and emissions, animal wastes, street litter, yard wastes, silt, chemical spills and other urban
wastes. These contaminants are carried through the separate storm sewers and discharged into area
streams where they degrade the water quality, harm aquatic life and other wildlife, reduce aesthetic
and recreational values and make the waters unsafe for human use.
23
7./.216n/14.
9 t091-i iik7va4,777 f 7S 1c'
Jeremiah W. (Jay) Nixon, Govemor . Sara Parker Pauley, Director
T OF NATURAL -RESOURCES.
www.dnr.mo.gov
Mr. Vijay Bhasin, Director
Department of Public Works
City of Black Jack
12500 Old Jamestown Road
Black Jack, MO 63033
RE: 2014/2015 Annual Report for Black Jack Small Municipal Separate Storm Sewer System, MOR040005 in St. Louis County
Dear Mr. Bhasin:
This letter is to inform you the Missouri Department of Natural Resources' Water Protection Programhasreceivedyourrevised2014/2015 Annual Report for the city of Black Jack on December 21, 2015. A review of the annual report was conducted and determined that it is sufficient.
At this time, the terms and conditions of the now expired Municipal Separate Storm Sewer SystemMS4) general permit remain in effect until the new Small Phase II MS4 general permit is issued. Uponissuance, the new version of the Small Phase II MS4 general permit will only require reporting everyotheryearandthereportsaretobesenttotheMS4ProgramCoordinator, Missouri Department ofNaturalResources, Water Protection Program, P.O. Box 176, Jefferson City, MO 65.102-0176. Additionally, the next version of the Small Phase II MS4 permit will place more emphasis on thedevelopmentofmeasurablegoalsasthetooltodeterminetheeffectivenessofBestManagementPractices.
If you have any questions regarding this correspondence or MS4 permitting, please feel free to contactmebyphoneat (573) 526-1139, or by e-mail at michael.abbott@dnr.mo.gov.
Sincerely,
WAT P " OTECTION PROGRAM
M' el Abbott, MS4 Program Coordinator
rating Permits Section
MA/pc
c: Mr. Roland Biehl, Metropolitan St. Louis Sewer District
Mr. Jay Hoskins, Metropolitan St. Louis Sewer District
Mr. Paul Morris, St. Louis Regional Office
Ms. Sandra Schoen, St. Louis Regional Office
0
Recycled Paper
2c
ti ."1 ' i C Y
il :"
Jeremiah W. (Jay) Nixon, Governor . Sara Parker Pauley, Director
T OF NATURAL, RESOURCES
www.dnr.rno.gov
rocccxx
September 18, 2015
Mr. Vijay K. Bhasin
City of Black Jack
12500 Old Jamestown Road
Black Jack, MO 63033
RE: No Exposure Certification
Dear Mr. Bahasin:
On September 04, 2015, a representative of the Missouri Department of Natural Resources conducted aninspectioninresponsetotheNovember28, 2012 (enclosed) request_ for a No Exposure determination
under EPA NPDES Form 3510-11. It was determined that the Maintenance Building, located at 12640OldJamestownRoad, Black Jack, Missouri, to have no exposure to storm water or storm water runoffandisoperatedinaccordancewith10CSR20-6.200(1)B(16).
This letter serves as notice of exemption from the applicable storm water permit, #MO-R80CXXX. Your No Exposure Certification number is MONX00333.
At any time, the Department of Natural Resources may review the eligibility of this exemption. It isincumbentupontheCityofBlackJacktounderstandandcomplywithRegulation10CSR20=6.200(1) B) (16) at all times or this exemption shall be void. The City of Black Jack is required to notify theDepartmentofNaturalResourcesinwritingwithin30daysofanyactualorimminentviolationof10CSR20-6.200(1)(B)(16).
This exemption will expire on September 17, 2020. Please reapply for storm water. exemption 30 dayspriortothisdate.
If -you -have any questions or comments; please direct them to Birhanu Kinfe of the St. Louis RegionalOfficeat (314) 416-2960 or by mail to 7545 South Lindbergh Blvd., Suite 210, St. Louis, MO 63125.
Sincerely,
ST. LOUIS REGIONAL 01-1.10E
Dorothy E. Franklin
Regional Director
DERB KJjdk
r
Dona Schuh -Anderson
From: Roland Biehl
Sent: Friday, January 08, 2016 7:22 AM
To: Dona Schuh -Anderson
Subject: filing request
Attachments: RE: City of Lakeshire
Dona, please file attached email in copermittee laserfiche and hard file.
thanks
Dona Schuh -Anderson
From: Roland Biehl
Sent: Friday, January 08, 2016 7:21 AM
To: 'Abbott, Michael'
Subject: RE: City of Lakeshire
We never did get lakeshire's salt usage from the contractor.
thanks
Roland
From: Abbott, Michael[mailto:michael.abbott@dnr.mo.gov]
Sent: Thursday, January 07, 2016 2:07 PM
To: Roland Biehl
Subject: City of Lakeshire
Roland:
City of Lakeshire's Annual Report has several deficiencies; however, Part under MCM #6 (i.e., road salt usage report), is
the reason for this email.
In their report, the City indicated that "the info is getting emailed to you by Midwest Weather Snow Management." Did
you ever get this information and if so, is it complete?
Michael Abbott, Environmental Scientist
Municipal Separate Storm Sewer Systems (MS4) Program Coordinator
Stormwater and Certification Unit
Water Protection Program
Phone: (573) 526-1139
missoum
DEPARTMENT OF
NATURAL RESOURCES
Promoting, Protecting, and Enjoying our Natural Resources. Learn more at dnr.mo.gov.
1
Mr. Vijay Bhasin, Director
Public Works Department
City of Black Jack
125000 Old Jamestown Road
Black Jack, MO 63033
Jeremiah W. (Jay) Nixon, Governor . Sara Parker Pauley, Director
T OF NATURAL RESOURCES
www.dnr.mo.gov
roc /% -20/S.
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RE: 2014/2015 Annual Report for Black Jack Small Municipal Separate Storm Sewer System,
MOR040005 in St. Louis County
Dear Director Bhasin:
This letter is to inform you that the Missouri Department of Natural Resources' Water Protection
Program has received your 2014/2015 Annual Report for the city of Black Jacks on July 28, 2015.
A review of the annual report was conducted and determined that it is insufficient.
Part E, Certification, requires the report to be signed; however, the signature is photocopied. Please
provide an original wet ink signature for Part E.
Item 2 under Part G, minimum control measure (MCM) #5 Post -Construction Stormwater
Management in New Development and Redevelopment requires the municipal separate storm sewer
system (MS4) permittee to briefly describe the key elements of the permittee's strategy that protects
water quality. Under Item #1 of Part G, two strategies are listed; however, no key elements were
listed under Part 2. Please provide the required information or give a reasonable justification on
why this information was not provided.
Item 4 under Part G, MCM #5 Post -Construction Stormwater Management in New Development
and Redevelopment requires the MS4 permittee to provide information demonstrating the
permittee's compliance with the permit requirement in Section 4.2.5.1 to assess site characteristics
at the beginning of the construction design phase to ensure adequate planning for stormwater
compliance to mimic pre -construction runoff conditions on all new development and to utilize water
quality strategies on all redevelopment projects. Item 4 is incomplete, as it is blank. Please provide
the required information, or if this permit requirement has not been achieved, give a description of -
the city of Black Jack's planned actions with timeline on achieving this requiRrEne El V E D
I
to"
Recycled Paper
DEC 21 2015
DIVISION OFENVIRONMENTALCOMPLIANCE
L/V. 6d/ 61,A LA- 64. eOki _
cc, -Gee:" t A fre—s ..
Mr. Vijay Bhasin, Director
Page Two
Part I, MCM # 1 Public Education and Outreach requires the MS4 permittee to indicate the public
education and outreach materials the city of Black Jack provides to residents or businesses during
the reporting year. While it is understood that there is printed material in the lobby of Black Jack
City Hall, there is no mention what the printed material covers. Please provide the requested
information.
Item 1 under Part J, MCM #2 Public Involvement and Participation requires the MS4 permittee to
provide information indicating the permittee's action taken during the reporting year to comply with
the requirement to participate in a Plan Area stream clean-up event. Item 1 is incomplete as it is
blank. Please provide the requested information, or if this permit requirement was not achieved, a
description of the city of Black Jack's planned action with timeline on meeting this achievement.
Please provide the above requested information by December 28, 2015 to the following address:
MS4 Program Coordinator
Missouri Department of Natural Resources
Water Protection Program
P.O. Box 176
Jefferson City, MO 65102-0176
If you have any questions regarding this correspondence or MS4 permitting, please feel free to
contact me at (573) 526-1139 or by e-mail at michael.abbott@dnr.mo.gov.
Sincerely,
WATER PROTE
el Abbott, MS4 Program Coordinator
Operating Permits Section
MA/pc
c: Mr. Roland Biehl, Metropolitan St. Louis Sewer District
Mr. Jay Hoskins, Metropolitan St. Louis Sewer District
Mr. Paul Morris, St. Louis Regional Office
MSD
ST. LOUIS COUNTY PHASE, II CO-PERMITTEE
STORMWATER ANNUAL REPORT FORM - SMALL MS4
A. Permittee
it ?eTdm tt, A
L:
zips 1?
43Tai#
City of Black Jack
12500 Old Jamestown Road
City of Black Jack
63033
MO-R040005
B. Designated Contact Information
If information ou •reviously .rovided MSD has changed, please provide revised information for each item.
Vijay Bhasin
12500 Old Jamestown Road
City of Black Jack
cityengineer@cityofblackjack
C. Reporting Period: June 13, 2014 through June 12, 2015.
D. BMP Implementation
Implementations of best management practices, identified in the St. Louis County Phase II Storm Water ManagementPlan (SWMP), are described in this report. For implementation status of Minimum Control Measures (MCM) that are
the responsibility of other co-permittees, plus program areas on report form MO 780-1846 (07-09) not covered herein,
refer to the St. Louis MS4 Annual Report submitted by MSD.
E. Certification
I certify under penalty of law that this document and all attachments were prepared under my direction or supervision
in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information.
submitted. Based on my inquiry of the- person or persons who manage the system, or those persons directly
responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true,
accurate, and complete. I am aware that there are significant penalties for submitting false information, including the
possibility of fine and imprisoment for knowing violations."
p
F:. MCM #4 Construction Site Stormwater runoff Control
1. Complete the information below that demonstrates your compliance with the requirement to implement a Phase II
land disturbance program equivalent to the model ordinance and procedural guidance document in the SWMP.
Previously reported information as shown below is based on co-permittee past annual report answers. This
information will be used unless you provide new or revised information.
relido s r 2 p ed `
1 an'tor natfo ,.r-„t.
ew Rer i g. .: `- all atagiv,
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lrriplementing document name Ord 971
PContract with St Louis County for:.Code
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r is hermit requirement ha not been a
ychteed, re
planned with tim-e'li S g4N ... .
t ..... . ': \.l" ... h. ..: .. .. 4:tic'pr-Dlion ,
f 2.
Summarize the compliance activities of your land disturbance program requirements regulating private development through
the issuance of permits, reporting NOVs issued, and enforcement actions taken during June 13, 2014 through June
12, 2015. Q
VYes
No G.
MCM #5 Post -Construction Storm Water Management In New Development and
Redevelopment 1.
Complete the information below that demonstrates your compliance with the requirement to implement at least two plahning
and zoning strategies to require better site designs to protect water. quality. Previously reported_ information as
shown below is based on co-permittee past annual report answers. This information will .be used unless you. rovide
new or revised information. Include ordinance number(s) and effective date(s). srj
r- :•. •kP•f`f giP.:-.
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of 6 t
G. MCM #5 Post -Construction Storm Water Management En;: New.Develo.pment
and Redevelopment (Continued)
2. Briefly describe the key elements ofyour strategies that protect water quality. Key elements may include: buffer widths,
maximum amount of impervious surface allowed, percent of open space required, percent of reduced impervioussurface, etc. r,:
iS.
tream anee.
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3.
Complete the information below that demonstrates your compliance with the requirement to implement procedures to
ensure all applicable private and public projects involving stormwater management are reviewed and approved by MSD. Previously reported information -as shown below is based on co-permittee past annual .report answers. This informationwillbusedunlessyouprovideneworrevisedinformation. Include ordinance number(s) and effective date(s)• Pt-V/fN/S akiffiQt/er/0.-1 t440. 4.
Complete the information below that demonstrates your current status of compliance with the permit requirement in section
4.2.5.1 to assess site characteristics at the beginning of the construction design phase to ensure adequate planning
for stormwater compliance to mimic pre -construction runoff conditions on all new development and to utilize water
quality strategies on all redevelopment projects. Previously reported information as shown below is based on co-
permittee past annual report answers. This information will be used unless you provide new or revised information. Include
ordinance number(sand effective date s). X • `ft,
v) 3rsrda dobtee 4e-rw rIs frxaiys aivri d e-re--b 4// 7JI 57 teat,
hod vT y Ga Dir 4.r7R.tt y /I/ >N d « Page 3
of 6
H: MCM #0 .Pollution Prevention/Good :Housekeeping for Municipal Operations
1. Complete the information below that demonstrates your current status of compliance with the permit requirement to
implement an Operation and Maintenance Program. Previously reported information as shown below is based on co-
permittee_past annual report answers. This information will be used unless you provide new or revised information.
We meet the permit requirement
Previously
Reported
Information
Yes
If this permit requirement has not been achieved,
description of action planned with timeline.
2. Indicate actions taken during June 13, 2014 to June 12, 2015 to comply with employee training requirements
o
drl3er of emp
s 14
T!,
7
yetis trained`:
o tibeer
ueto J
Arrod,
5* IlsJ/ f 7;o;Lo#4)/Ne . 41- av fapf -
7f7 72.9odfroy..i. 4?-f/ippori" 3.
Indicate the current status of compliance with the requirement to annually inspect facilities to ensure implementation of
BMPs, com.letin• an annual munici.al ins•ection durin• June 13, 2014 to June 12, 2015. t -;
At.`"
5 120rOtabllitisflpecte. 1' 7 S, T . F• .7+FLY$ A.. ,v,4,m' Far^^ art fit, a_ eery OAK arc
Df fib SIPth* ors o,
6o) /may bee.rm . rge 4.
Indicate the current status of compliance with the requirement to complete a road salt usage report during June 13, 2014
to June 12, 2015. ts,
n V.
r : b
o _ r
tai
mount of salf Rpfrlted (tok4dt rgelhe.fatire seasA e
mitre qu em°eft h`a*; pct ac`nieved,'rno!cate escrjbe; ,
rtYactton ,plannec Alex' J' '
57"-
r. Page 4
of 6
t
MCM #6 Pollution Prevention%G:ood Housekeeping for MunicipgQperations
Continued) Pii'DPW SiAir AO /, D.tiar Xt. 11,84ic f ..gxv/M
5. Complete the information below that demonstrates your current status of compliance with the permit requirement to
post pet waste signs in parks. Previously reported information as shown below is based on co-permittee past annual
report answers. This information will be used unless you provide new or revised information.
Yes
1
I. MCM #1 Public Education and Outreach
Indicate the public education and outreach materials you provided to residents or businesses in this reporting year.
MSD has the major responsibility for MCM #1 activities but credit can also be given to those other co-permittees who
have engaged in similar activities. The table below describing the type of distribution material (brochures, newsletters,
door hangers, public meetings, bulletin board, etc) and the approximate •opulation reached.
1
1`'
R?iN rr» R yiyli .ts oY ry tOther (describe): « 7 Nl
30+477y OF 7N-$.- s 1/4-trep.f,
Other (describe): G1)pQ/p7/Y %KPN/i!t At FDG A $ #
00sFf4,0 /49 ashc 44#1-Z r
J. MCM #2 Public Involvement and Participation
1. Complete the information below that indicates your action taken in this reporting year to comply with the requirement
to •artici•ate in a Plan Area stream clean-u• event. * Check a•plicable box
Page 5 of 6
J. MCM:•.#2,PqbliCinvOlVdiiient4nd PArticipatiort(COntiiiiie.d) • •'•••••'.
2. Indicate the public:involvement and participation activities you participated in this reporting year. MSD has the
major responsibility f6r MCM #2 activities, but credit can also be given to those other co-permittees who have engaged
in similar activities. The table below indicates the event date(s) and approximate number of people involved.
or r
4.40,14*, f
43' 4*W er'
2Y4t-ardr
Other, describe here:
Other, describe here:
Please retum the completed questionnaire and appropriate supporting docurnents by June 22
2015 to:
Metropolitan 'St. LouiS Sewer District
Division of Environmental Compliance
Attention: Roland Biehl
10 East Grand Avenue
St. Louis, MO 63147
If you have any questions, please call Roland -Biehl at 314-436-8715.
Page 6 of 6