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HomeMy Public PortalAboutCity of Breckenridge Hills Chapter 1 – Program Administration A. Introduction: The Missouri Department of Natural Resources (MDNR) issued Phase ll Storm Water Permit MO-R040005 to the Breckenridge Hills and 60 other co-permittees in St. Louis County, effective March 10, 2003. The area served by the 61 co-permittees is collectively known as the St. Louis Metropolitan Small MS4. One of the minimum control measures in the permit that must be addressed by the co-permittees includes pollution prevention and good housekeeping for municipal operations. Specifically, section 4.2.6.1.1 of the permit (Appendix 1 -A2) requires each co-permittee to “develop and implement an operation and maintenance program that includes a training component and has the ultimate goal of preventing or reducing pollutant runoff from municipal operations.” A Storm Water Management Plan (SWMP) for the St. Louis Metropolitan Small MS4 was developed by the St. Louis Municipalities Phase ll Storm Water Planning Committee in the Fall of 2002 and submitted to MDNR as part of the application for the Phase ll permit. As a co- permittee under the state permit the Breckenridge Hills is bound by the commitments contained in the Plan. Chapter 14 of that Plan provided for organization of a municipal work group to develop a model operation and maintenance program to be adopted by each of the 61 co- permittees. This document represents the Breckenridge Hills adoption of the work group’s model program as applicable and tailored to specifically meet Breckenridge Hills needs and goals. This program impacts all facets of municipal operations. It is the Breckenridge Hills intent to adhere to the policies and procedures stated herein in order to prevent pollution, to safeguard the environment for the health and benefit of all (city) employees, residents and visitors and to serve as a model for the entire regulated area. Where the municipal operations described in this manual are contracted, rather than performed by the municipal employees, the best management practices (BMPs) will be imposed to the maximum extent practicable on the contractor through purchasing or contract mechanisms by including BMPs in the scope of work or job/service specifications. Contractors will be required to obtain all applicable local/state/federal environmental permits. This program has been adopted by (Resolution/Ordinance #1100) on March 20, 2006, (See appendix 1-A4). B. Administration: The Director of Public Work is the responsible party for administration of the operation and maintenance (O&M) program. The City of Breckenridge Hills will have all street department staff trained by MSD training program that are offered. Recorded dates and name of training will be maintained. Chapter 2 – General Housekeeping, Operation and Maintenance A. Description of Activities: Municipal operations include a variety of activities conducted to maintain City owned property and facilities. This chapter covers custodial and building maintenance activities, materials management and storage, inspection dates of housekeeping practices. B. Locations: 1. City Hall – 9623 St. Charles Rock Road. This facility lot Dimension is 0162/0120- 01Z1/IRR and building size is 16,739 square feet. The City Hall houses the Administration Department, the Police Department, the Inspection Department, the Judicial Department, City Clerk’s office and Building Maintenance Division. A paved parking lot is provided for employees, and all Police Department vehicles are parked to the facility. Materials and supplies utilized in performing all building maintenance including custodial work are stored with the building. A total of 22 employees report to this facility. 2. Public Works Facility – 3112 Pasteur. This facility houses the Street Maintenance Division of the Public Works Department. The facility lot dimension is 0245/IFF-0173/0077. It contains an office building/trailer a covered equipment storage building and a tractor trailer storage bin a 480 square feet diameter salt storage bin with a capacity of 125 tons is also on the site. A half asphalt and half gravel parking lot is provided for employees. All equipment associated with street maintenance activities are either stored within the covered equipment storage building, or on the asphalt storage area. All materials utilizing in performing street maintenance is either stored within the tractor trailer or the covered equipment storage building. All Fleet Maintenance is contracted out to a mechanical shop and all equipment cleaning is done at a car wash facility. A total of 2 employees report to the facility. 3. Park Facilities: A. 3217 Edmundson - .22 acres with playground equipment. B. 3107 Coles - .54 acres with basketball court. C. 3305 Sims – 1.11 acres new playground equipment, pavilion, rest rooms and paved parking lot. D. 3108 Rex – lot size 0025/0090 – 0143/0154 with playground equipment. C: Responsible Parties: 1. City Hall – The Director of Public Works has authority over City Hall. The building is actively managed by the Custodian/Maintenance. Director of Public Works: Mary Aman 314-429-0429 Custodian/Maintenance: Nez Hollie 314-401-7611 2. Public Works Facility and Parks – The Director of Public Works has authority over the Public Works Facility and Parks. The facility and parks are actively managed by the Supervisor of the Street and Parks Maintenance Operation. Director of Public Works: Mary Aman 314-429-0429 Supervisor of Street & Parks Maintenance: Drew Brauner 314-637-6123 O&M PROGRAM • Establish standard operation and maintenance procedures, maintenance schedules and long term inspection procedures in accordance with this program manual with emphasis on safety, efficiency, and compliance with applicable laws and good environmental stewardship. • General housekeeping inspections of facilities and storage areas should be performed once a month and records kept of the inspections. • Develop record keeping procedures that effectively track implementation of program elements and that provide the information necessary to meet the reporting requirements of the MS4 permit. • D. Monthly Check List Dates • See attached list for Dates and Time • See attached list for Annual Inspection Checklist Chapter 3 – Vehicle/Equipment Repair and Maintenance Operations N/A: Vehicle/Equipment Repair and Maintenance is sent out Chapter 4 – Vehicle/Equipment Washing NA: Vehicle/Equipment sent to Gas Station Car wash. Chapter 5 – Facility Repair, Remodeling and Construction A. Description of Activities: On an as-needed basis, city personnel will perform minor renovations/repairs and small capital improvements on city facilities. Major projects are typically contracted out to commercial firms. B. Locations: City Hall, Public Works Facility and Parks C. Responsible Parties: Supervisor of the Street & Parks Maintenance is the responsible party that will ensure all repairs, remodeling and construction will be performed without subjecting the storm water system to any new contaminant streams. They are responsible for the construction practices of the contractors that work for them on municipal facilities. D. Training: All employees involved in facility construction, facility repair will be trained on the BMPs presented below: General housekeeping Material storage, cleanup, and disposal Equipment cleanup Land disturbance erosion control Chapter 6 – Cleaning and Maintenance of Roadways, Highways, Bridges and Parking facilities A. Description of Activities: Most highway agencies and municipalities are responsible for the cleaning and maintenance of roadways, highways, and parking facilities under their maintenance purview. Activities include, but may not be limited to, street sweeping, flushing, applying surface seals, patching, snow removal, and emergency response to spills and accidents. Street sweeping operations normally involved self-contained and powered collection devices, utilizing belt conveyors or vacuum systems. This work may be performed on a scheduled basis, or when requested, and is usually conducted on roads with curbs where debris can accumulate in the gutter line. Many agencies flush bridge decks and parking structures in the spring to remove de-icing chemicals and to clean the drainage structures. Also, flushing operations are performed on sections of pavement where mud or debris accumulates after flooding, creating hazardous conditions. Bridge decks and parking structures are normally sealed on a five-to-seven year cycle to protect the concrete and steel reinforcement from corrosive elements. Patching operations involved the preparation of potholes and the fill of either hot mix or cold patching material. Highway agencies plow and salt the roadways under their maintenance jurisdiction during winter snow events. Typically, 200 to 400 pounds of salt per lane mile is used to de-ice the pavement. Other chemicals, such as calcium chloride, are used when prevailing temperatures fall below 20 degrees Fahrenheit. B. Locations: All road networks or public parking structures of the City of Breckenridge Hills. 1. Street sweeping operations are normally conducted. 2. Pot holes are patched with hot or cold patch on a as need bases. 3. Sewer inlets are cleaned out on a weekly basis. 4. City street department plow and salt the roadways under their maintenance jurisdiction during winter snow events. Application goal rate lbs. salt/lane miles is 200. Total lane miles in the city is 38. C. Responsible Parties: Public Works Director: Mary Aman 314-429-0429 Street Department Supervisor: Drew Brauner 314-637-6123 D. Material/Supplies Acquisition, Storage and Usage: Material Maximum Quantity Kept on Hand For Use Within Storage Location Salt 125 Tons One year Street Lot Aggregate Purchased when needed As needed Street Lot Hot Mix Asphalt Purchased when needed Daily Street Lot Concrete Ready-Mix Purchased when needed Daily Street Lot E. Training: Employees involved in Street and Highway maintenance and repair will be trained on the BMPs in chapter 6 of the book attached. Chapter 7 – Maintenance of Parks, Green Spaces, and Landscaping A. Description of Activities: The City of Breckenridge Hills has 4 Parks. Check Chapter 7 of book attached. Sub chapter A description of Activities. B. Locations: 3217 Edmundson 3107 Coles 3305 Sims 3108 Rex Green spaces are interlaced throughout the community and are maintained by the Street Department. C. Responsible Parties: The Director of Public Works has authority over all parks. Parks are actively managed by the Street Department. D. Materials/Supplies acquisition, storage and usage: The following materials and quantities are typically kept on hand for landscaping and park maintenance operations. Material Maximum Quantity Storage Location Lawn Mowers 2 Street Department Herbicide 55 Gallons Trailer/Street Lot Insecticide 55 Gallons Street Lot E. Best Management Practices (BMP): COMMUNITY PROGRAMS • Required pet owners to pickup and properly dispose of pet waste in parks. Provide pet waste scoop dispensers and signage in parks to notify visitors of the requirement. PARK/LANDSCAPE MAINTENANCE • Remove litter and debris regularly • Properly dispose of yard waste. INTEGRATED PEST MANAGEMENT • Use Integrated Pest Management (IPM) techniques to minimize the use of pesticides. Pesticide application should be timed carefully and combined with other pest management practices. Pests and their development stage should be identified accurately and pesticide applications made only when necessary, using the least amount needed and the least toxic product for adequate pest control. • Reduce the risk of West Nile Virus by reducing stagnant water (mosquito breeding grounds) caused by cans, containers and tires present in litter and junk piles. Keeping storm water drainage gutters and drains clean will also reduce conditions suitable for mosquito breeding. Refer to MU Extension IPM Guides at: • http://ipm.missouri.edu/ipmresources.htm • PETSTICIDE/HERBICIDE USE • When pesticide or herbicide use is required, select pesticides carefully, avoiding highly water soluble and very environmentally stable products minimize potential for leaching from soils into waterways. Environmentally friendly products readily degrade in the environment and/or bind to soil particles. • Read pesticide labels carefully for information and restrictions about the rate, timing, and placement of the pesticide in that container. Calibrate equipment to apply at the proper rate. Carefully calculate how much pesticide concentrate is needed to treat the specific site with the equipment being used. • Store pesticides in their original containers in a cool, well-ventilated building with a concrete floor. • Dispose of pesticide waste properly, following label instructions. F. Training: All employees directly involved in the maintenance of landscaping, green spaces and parks will be trained on the BMPs in Chapter 7 of the book attached. Chapter 8 – Cleaning and Maintenance of Drainage Channels, Storm Sewers and Inlet Structures A. Description of Activities: The City of Breckenridge Hills reports any cleaning or maintenance issues of the storm water inlets and flooding problems. Many of co-permittees are responsible for maintaining the storm sewer systems on their property, and on systems not dedicated to the MSD system. In addition, municipalities are responsible for maintaining bridges, storm culverts, ditches and gutters along the streets in their city. Maintenance of basins and yard swales is the responsibility of property owners, as addressed in MSD’s “Rules and Regulations and Engineering Design Requirements for Sanitary Sewage and Stormwater Drainage Facilities”. B. Responsible Parties: Metropolitan St. Louis Sewer District Customer Services 314-768-6260 C. Training: MSD collection system operators, contractors and City of Breckenridge Hills employees involved in maintenance of drainage systems will be trained on the BMP’s in Chapter 8 of book attached. Chapter 9 – Operation and Maintenance of Recycling and Composting Facilities N/A Chapter 10 - Water Quality Impact Assessment of Flood Management Projects N/A: No Flood Management Projects. APPENDICES See section Appendices in book attached.