HomeMy Public PortalAboutCity of St JohnOPERATION AND MAINTENANCE PROGRAM
For the Prevention and Reduction of Pollution
in Storm Water Runoff from the
Municipal Operations within the
City of St. John
St. Louis County, Missouri
Chapter 1 - Program Administration
A. Introduction:
The Missouri Department of Natural Resources (MDNR) issued Phase II Storm Water Permit
MO -R04005 to the City of St. John and 60 other co-permittees in St. Louis County, effective
March 10, 2003. The area served by the 61 co-permittees is collectively known as the St. Louis
Metropolitan Small MS4. One of the minimum control measures in the permit that must be
addressed by the co-permittees includes pollution prevention and good housekeeping for
municipal operations. Specifically, section 4.2.6.1.1 of the permit (Appendix 1-A2) requires
each co-permittee to develop and implement an operation and maintenance (O&M) program that
includes a training component and has the ultimate goal of preventing or reducing pollutant
runoff from municipal operations.
A Storm Water Management Plan (SWMP) for the St. Louis Metropolitan Small MS4 was
developed by the St. Louis Municipalities Phase II Storm Water Planning Committee in the Fall
of 2002 and submitted to MDNR as part of the application for the Phase II permit. As a
co-permittee under the state permit the City of St. John is bound by the commitments contained
in the Plan. Chapter 14 of that Plan provided for organization of a municipal work group to
develop a model operation and maintenance program to be adopted by each of the 61
co-permittees.
This document represents the City of St. John's adoption of the work group's model program as
applicable and tailored to specifically meet the City of St. John's needs and goals. This program
impacts all facets of municipal operations. It is the City of St. John's intent to adhere to the
policies and procedures stated herein in order to prevent pollution, to safeguard the environment
for the health and benefit of all St. John employees, residents, and visitors and to serve as a
model for the entire regulated area. Where the municipal operations described in this manual
are contracted, rather than performed by the municipal employees, the best management practices
(BMP's) will be imposed to the maximum extent practicable on the contractor through
purchasing or contract mechanisms by including BMP's in the scope of work or job/service
specifications. Contractors will be required to obtain all applicable local/state/federal
environmental permits. This program has been adopted by Ordinance No. on (See
Appendix 1-A4).
13. Organization of Manual:
The SWMP prepared for St. Louis County by the Planning Committee contains a detailed listing
of BMP elements that were to be considered when developing a model operation and
maintenance program for the 61 co-permittees. The Planning Committee placed these elements
inot nine major categories of municipal operations/activities. Based on its size and the nature of
its municipal services, each co-permittee may have activities in only some or in all nine
categories. For consistency within the Plan area, each of the nine categories is addressed in the
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following Chapters 2-10. A statement of non -applicability is contained in those chapters where
the City of St. John is not engaged in the subject activity.
C. Administration:
The person responsible for administration of the O&M program is the Public Works Director.
Foremost among those responsibilities is ensuring the program is kept up to date and that
employees are trained on the procedures required to implement the program.
The City of St. John will train all staff associated with activities that can impact pollution in
storm water runoff. Each chapter will identify employees who should be subject to training on
that particular chapter. Employees will receive general storm water pollution prevention
training provided by the MDNR, Environmental Assistance Office, or others. Upon
implementation of specific procedures, management will review the new procedures that
incorporate storm water BMP's proper waste management and applicable NPDES permit
requirements with all affected employees. New employees will be trained on applicable
procedures within the first three months of employment. Contractors working for the
municipality and implementing BMP's for municipal work as described in Section A must train
their employees on applicable BMP's before work begins. To maintain proficiency, a schedule
of periodic retraining will be implemented, or provisions made for an employee awareness
campaign to ensure employees remain aware of the BMP's and proper waste management.
Records documenting the training of employees and contractors must be maintained and kept on
file.
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Chapter 2 - General Housekeeping, Operation and Maintenance
A. Description of Activities:
Municipal operations include a variety of activities conducted to maintain City owned property
and facilities. This chapter will cover those activities that are not specifically covered in the
other chapters of this document. This chapter covers custodial and building maintenance
activities, materials management and storage, safe material substitutions, spill plans,
establishment of general O&M procedures, scheduling, record keeping and housekeeping
practices in general.
B. Locations:
1. City Hall is located at 8944 St. Charles Rock Road. This facility is situated on
1.02 acres with a building size of approximately 45,000 square feet. City Hall is
the main administration building housing the police department, city manager,
assistant city manager, finance officer, city clerk, municipal court clerk, public
works director, building inspector, code enforcement personnel, and other
administrative and building maintenance support staff. In addition, the City rents
space to a bank and other businesses. Two paved parking lots are provided for
visitors and employees. Police cars and some public works cars are parked
outside on the west side of the building. Materials and supplies utilized in
performing all building maintenance, including custodial work, are stored within
the building. A total of 37 City employees report to this facility.
2. Public Works Annex - 8627 St. Charles Rock Road. This facility houses the
Street Department's equipment building, salt storage shed, and materials storage
yard. The facility is situated on approximately 0.78 acres and consists of a 3 bay
garage of approximately 1,500 square feet, and a three sided salt storage structure
of approximately 1,700 square feet with a capacity of approximately 750 tons.
The yard around these buildings is partially paved. No fleet maintenance is
performed on City vehicles at this location. All materials utilized in performing
street maintenance is either stored within the main building or within the salt
storage structure. This facility is typically only used when the equipment or salt is
needed for maintenance activities. No employees report to this facility.
3. Public Works Shop - 8762 St. Charles Rock Road. This facility houses the
Public Works Street Department. This facility is situated on approximately 0.30
acres and contains a main, multi -use building. The Street Department occupies
approximately 3,500 of the 7,500 square feet of this facility, with the rest being
rented to businesses. Of the part occupied by the Street Department there is one
vehicle work bay, a shop, lunchroom, and an administrative office. All City
vehicles are either stored in the vehicle work bay or in the adjoining parking lot.
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All materials associated with this facility are stored within the main building. All
fleet maintenance activity is done inside the vehicle work area. Police vehicles
and most Public Works cars are maintained at a local garage. The Public Works
shop is typically operated between the hours of 7:00 a.m. and 3:30 p.m. The
hours vary during emergency operations such as snow removal. Six employees
report to this facility.
4. Home Heights Park - 2950 McKibbon Rd. This 9.6 acre park consists of two
pavilions, playgrounds, restroom, and an in -line skate rink. There is no
maintenance equipment stored at this location.
5. St. John Park - 3515 Edmunson Rd. This park is 2 acres in size and consists of
one pavilion, playgrounds, restroom, an in -line skate rink, and a small parking lot.
There is no maintenance equipment stored at this location.
C. Responsible Parties:
The Public Works Director has primary responsibility over all City buildings and parks. The
buildings located at 8944 and 8762 St. Charles Rock Road are actively managed by a building
maintenance man. The City parks are actively managed by the street department foreman.
Public Works Director: James Phillips (314) 427-8700.
Building Maintenance Manager: Keith Elder (314) 427-8700
Street Department Foreman: Dean Jones (314) 427-8700
D. Materials/Supplies acquisition, storage and usage:
1. City Hall: Material/supply needs are detennined by the building maintenance
person.
Material
Maximum Quantity For Use Within Storage
Kept On Hand Location
Various Cleaning 50 gallons 6 Months Custodial
Closets
Supplies
Aerosol Cans Only Amount Needed 6 Months Custodial Closets
Fluorescent Lamps 100 12 Months
Custodial Closets
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Light Ballasts
10 12 Months
Custodial Closets
2. Public Works Shop: Material/supply needs are determined by the street
department foreman.
Material
Maximum Quantity For Use Within Storage
Kept On Hand Location
Various Cleaning 10 Gallons
Supplies
6 Months Custodial
Closet
3. Public Works Annex: Material/supply needs are determined by the street
department foreman.
Material
Maximum Quantity For Use Within Storage
Kept On Hand Location
Various Cleaning 10 Gallons 6 Months Machine
Storage
Supplies Shed
E. Waste generation, storage, disposal, recycling:
1. City Hall: Standard office waste is generated, along with waste from custodial
operations. Wastes from building and office maintenance activities are also
included in this list.
Waste Max Storage Cap. Storage Location Method of Disposal Contractor
Frequency
Std. Office 1-10 cu.yd. dumpster Fenced Area on Landfill Allied Waste
Weekly
Waste Parking Lot
White Paper & 3-65ga1. Carts In City Hall Recycle Allied Waste
Weekly
Cardboard
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Aluminum & 3-65ga. Carts In City Hall Recycle Allied Waste
Weekly
Plastic Cans
Custodial Waste N/A N/A Sanitary Sewer N/A
Daily
Emergency N/A N/A Recycle
Hazardous Mat. As Needed
Lighting Batteries Hauler
Lamp Ballasts Box Maintenance Shop Landfill Allied Waste
As Needed
Computer Box Computer Room Auction
As Needed
Monitors & CPU's
2. Public Works Facility: Standard office waste is generated, along with waste from
custodial operations. Additional waste generated from vehicle maintenance
activities and street and park maintenance activities is included in Chapters 3 and
6 of this document.
Waste Max Storage Cap. Storage Location
Frequency
Std. Office 1-10 cu.yd. dumpster Fenced Area on
Waste Parking Lot
White Paper & 3-65ga1. Carts In City Hall
Cardboard
Aluminum & 3-65ga. Carts In City Hall
Plastic Cans
Custodial Waste N/A N/A
F. Best Management Practices (BMP):
Method of Disposal
Landfill
Recycle
Recycle
Weekly
Weekly
Weekly
Contractor
Allied Waste
Allied Waste
Allied Waste
Sanitary Sewer N/A
Daily
FACILITIES
Ensure grease traps and oil/water separators in kitchens and food service areas are
maintained. Avoid sanitary sewer grease blockage by regularly pumping out
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traps and separators.
Maintain site plumbing plans showing sanitary and storm sewer connections.
Ensure wastewater is discharged only to the sanitary sewer, and storm water to the
storm sewer.
Minimize the use of pesticides through an integrated pest management program
and choose the proper tactics, encouraging property maintenance, and
nonchemical pest control practices when possible to reduce the risk of West Nile
Virus.
Minimize the use of herbicides through an integrated pest management program
for weed control.
MATERIAL MANAGEMENT
Encourage the purchase of recycled products or products with high post -consumer
waste content whenever practical.
Collect and recycle, to the maximum extent practicable, wastes generated by
municipal operations.
Encourage the purchase of environmentally preferred products whenever practical.
Provide for the proper disposal of all wastes generated or collected in the course
of municipal operations, in accordance with all applicable local, state and federal
laws.
Inspect facilities for litter on a regular basis, and clean up as needed.
Keep trash container lids closed. Do not dispose of liquid waste in the trash
container.
Ensure that the collection frequency of trash containers is appropriate to avoid
overflows.
Outdoor material stockpiles should be covered to protect from rainfall and prevent
contamination of storm water runoff.
Material stockpiles which cannot be feasibly covered should be surrounded by a
berm or otherwise contained so that storm water runoff can be captured.
Petroleum products, fuels, chemicals, hazardous and toxic materials, and all
wastes should be properly labeled to ensure appropriate handling and disposal.
Petroleum products, fuels, chemicals, hazardous and toxic materials, and all
wastes should be stored and handled with appropriate safeguards to prevent
contamination of storm water. Liquid containers should be stored under roof or, if
outdoors, containers should be kept clean and sealed watertight.
Prevent spills of hazardous materials by selecting storage areas that avoid traffic
to minimize accidental contact, and select area that are away from storm drain
inlets and streams to minimize the impact of a spill. Keep storage areas clean,
dry and organized.
Contain and clean up all spills immediately. Ensure that employees are familiar
with spill response procedures and the location of spill kits to enable them to stop
the spills at the source and contain the spilled material.
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Keep material safety data sheets for chemicals onsite for information on
reportable spill quantities, proper handling, and health and safety issues.
Maintain and post a list of emergency contact numbers for spill reporting and spill
clean up contractor response, including MDNR (573) 634-2436, NRC (800)
424-8802, and MSD (314) 768-6260.
Prepare for appropriately handling the clean up of the spilled material and
disposal of waste. Do not hose down spills to the storm sewer system. Clean up
spills with dry methods, using absorbents to pick up fluids.
Establish all municipal facilities materials management and inventory controls to
include the proper identification of hazardous and non -hazardous substances, and
proper labeling of all containers.
Regular inspections and inventory of material storage and use areas should be
performed to ensure BMP's are being used.
COMMUNITY
Develop and enforce ordinances for waste containers which regulate size, type,
covers and water tightness for residential, commercial and industrial areas.
Develop and enforce ordinances against illegal dumping, littering, and improper
yard waste disposal, providing for corrective action, enforcement, and penalties.
Develop and enforce ordinances requiring pet owners and property owners to
clean up wastes from their pets and animals.
Provide pet waste scoop dispensers and signage in parks and other public areas
frequented by pet owners to promote the proper disposal of pet waste and notify
the public of ordinance requirements.
Provide recycling and yard waste services for residential waste.
Provide sufficient numbers of appropriately sized waste receptacles at municipal
facilities and in public areas with regularly scheduled servicing, collection and
disposal.
Educate citizens on trash and pet waste issues to promote compliance with
ordinances using available methods such as resident newsletters, brochures,
intemet sites, storm drain marking projects, etc.
Promote and assist in neighborhood and stream clean-up activities.
O&M PROGRAM
Establish standard operation and maintenance procedures, maintenance schedules
and long term inspection procedures in accordance with this program manual with
emphasis on safety, efficiency, and compliance with applicable laws and good
environmental stewardship.
General housekeeping inspections of facilities and storage areas should be
performed once a month and records kept of the inspections.
Develop record keeping procedures that effectively track implementation of
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program elements and that provide the information necessary to meet the
reporting requirements of the MS4 permit.
G. NPDES Permit Status:
Applicable MDNR general storm water permits must be obtained in the City of St. John engages
in the following activities described by the following categories:
Equipment/Vehicle Washing - Car wash waste water treatment systems for design flows of
50,000 gallons per day or less. This includes no -discharge land application systems. Provides
for 500 gallons per day de-minimis exemption under certain conditions.
Recycling Facilities - Solid waste transfer stations, and solid waste recovery facilities.
Yard Waste Compost Facilities - Yard Waste Composting operations between 2 to 5 acres.
Solid Waste Transfer - requires a site specific storm water permit.
Swimming Pools - Discharges of filter backwash and pool drainage from swimming pools and
lined ponds.
Transportation Operations - requires a site specific storm water permit.
Trucking - Motor freight transportation (garbage, refuse, etc.).
Vehicle Maintenance - Motor freight transportation and warehousing.
Warehousing and Storage - Motor freight transportation and warehousing.
If the above categories describe St. John operations, but the activities and materials stored or
handled are not exposed to storm water, a "No Exposure Certification" must be submitted in lieu
of obtaining a permit.
The discharge of process waste water to a storm water inlet from any St. John facility requires a
NPDES Operating Permit from MDNR's Water Pollution Control Program. All permit
conditions and limitations must be complied with.
I3. Training:
All employees involved in maintenance operations, construction, purchasing, facility or site
design, or building or facility management will be trained on this chapter. In addition to training
on the housekeeping BMP's and proper waste management, employees will be provided general
awareness of NPDES discharge requirements.
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Chapter 3 - Vehicle/Equipment Repair and Maintenance Operations
A. Description of Activities:
Fleet maintenance facilities are responsible for the maintenance and repair of Public Works
equipment and vehicles ranging from chains saws and light vehicles to loaders and dump trucks.
Preventative maintenance (PM's) include oil and filter change, tune ups, and greasing. Repairs
include brakes, suspension, axle repair, and welding work. There are no fueling sites at all on
the City of St. John property. Outside contractors perform services such as glass repair or
replacement, all body work, and engine and transmission replacement.
13. Locations:
The main garage is located at 8762 St. Charles Rock Road. It is responsible for approximately 15
pieces of equipment. This location has one shop which contains a welding area and one work
bay which doubles as a washing station. The materials/supplies used at this facility are all stored
inside. The floor drain in the shop of this location is connected to a grease and oil separator
which is regularly cleaned out by the street department staff.
There is one satellite garage located at 8627 St. Charles Rock Road (the Annex). There is one
two bay garage at the Annex which houses vehicles and equipment such as a skid loader,
pavement roller, chipper, and salt spreaders. The bulk oils and fluids used in the maintenance of
all equipment is stored inside.
The above locations provide maintenance and repair work on St. John Public Works vehicles and
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equipment only. Police cars and cars used by the building inspector, code enforcement
personnel, and the Public Works Director are sent to a local garage for repair and maintenance.
C. Responsible Parties:
The Public Works Director oversees all aspects of Public Works fleet administration and
operations. The Street Department Foreman is responsible for the day-to-day operations of the
two garages. There are no full time staff devoted exclusively to fleet repair and maintenance.
D. Materials/Supplies acquisition, storage and usage:
Materials/supplies for all locations are ordered through the main garage and delivered directly to
each location. The following materials and quantities are typically kept on hand for main garage
operations:
Material
5w30 oil
10w30 oil
10w30 oil
15w40 oil
15w50 oil
trans fluid
hydraulic fluid
anti -freeze
diesel fuel
brake solvent
penetrating oil
brake cleaner
Garb cleaner
2 -cycle oil
Max. quantity kept
on hand
20 quarts
55 gallons
Room
Room
Room
Room
starting fluid
Room
wht lithium grease
Room
heavy duty cleaner
20 quarts
25 gallons
5 quarts
For Use Within Storage Location
6 months Garage Parts Room
6 months Garage Parts
Room
24 quarts 6 months
150 gallons
30 gallons
250 gallons
10 gallons
2 gallons
Room
2 gallons
2 gallons
2 gallons
2 gallons
2 gallons
2 gallons
Room
Room
Room
Maya 12
6 months
6 months
6 months
6 months
6 months
Room
6 months
6 months
2 months
2 months
2 months
2 months
2 months
2 months
6 months
Room
Room
Garage
Parts Room
Garage Parts Room
Garage Parts
Garage Parts
Garage Parts
Garage Parts
Garage Parts
Garage Parts
Garage Parts
Garage Parts
Garage Parts
Garage Parts
Garage Parts
Garage Parts
Garage Parts
wind washer fluid 30 gallons 6 months Garage Parts
Room
moly grease 2 gallons 2 months Garage Parts
Room
gasoline 25 gallons 2 months Fire Safe Locker
E. Waste generation, storage, disposal, recycling:
All locations: Waste generated by operations of all garages are as follows:
Waste Max. Storage Cap. Storage Location Method of Disposal Contractor
Frequency
Used oil 55 gal. Garage Recycled Licensed Recycler As needed
Used oil filters Drain 24 Hours Trash Can Allied Waste
As needed
Used antifreeze Labeled Container Recycle
Worn Brake Pads
Batteries 4
Tires
Scrap Metal
<10
As needed
Recycled
As needed
Shop Recycled Parts Vendor
As needed
Shop
F. Best Management Practices (BMP):
OPERATIONS
Garage
Recycled
Tire Vendor As needed
Recycled Metal Recycler
As needed
Institute a preventative maintenance program to minimize fluid leaks and
equipment failures. Inspect vehicles and equipment frequently for leaks,
collecting leaks with pans or absorbent, and repairing leaks
All routine vehicle maintenance and repairs at St. John facilities are preformed
indoors. On occasion and when necessary, outside maintenance work will be
performed in a paved area with provisions made to contain and clean up all drips
and spills.
Use non -hazardous, environmentally safe products when possible. Avoid use of
chlorinated organic solvents.
Environmentally safe detergents are used instead of caustic cleaning solutions.
All supply material and waste containers are marked clearly and properly to
identify the contents.
Keep material safety data sheets (MSDS) for chemicals onsite for information on
reportable spill quantities, proper handling and health and safety.
All supply material and waste containers are stored under cover to prevent contact
with rainfall; or when uncovered, containers are clean and sealed.
Tops of containers have absorbent mats and are free of standing liquid, and stored
containers are kept closed.
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Waste oils, filters, antifreeze, and other wastes are collected in designated, labeled
containers and recycled to maximum extent practicable.
Wheel weights are kept in a container marked "scrap lead."
Use pans under vehicles and equipment with fluid leaks. Always use drip pans
when making and breaking connections.
Used oil filters should be gravity drained for 24 hours with the anti -drain back
valve or filter dome punctured to facilitate the draining process. Crushing the oil
filter and recycling is preferred.
Batteries, waste oil, etc. having spill/leak potential are stored indoors and are in
secondary containment, when possible.
All floors are clean of oil and grease.
Immediately clean up all spills of chemicals or vehicle fluids using dry methods
(absorbents), minimizing the use of water whenever possible.
Vehicle operators should be instructed to remain with the vehicle during fueling,
and not to top off the fuel tank to avoid overflows and spills.
For painting or sanding activities outdoors, use a tarp enclosure to contain and
capture material. Collect and dispose of paint chips and sand blast waste in the
trash for non -lead based paint, or evaluate lead based paint for hazardous waste
disposal.
Keep the facility and surrounding area clear of litter.
SPILL PREVENTION
Spill control plans should be in place with the procedures for proper spill response
to minimize environmental impacts.
Procedures for loading, unloading, and transfer operations should be developed to
prevent overfilling and spills.
In areas where spills could occur, such as fueling and loading areas, keep spill kits
with absorbent materials nearby and display signage indicating the location of
those spill kits. Storm drain plugs or covers are recommended to prevent the
flow of spilled material from entering the storm drain.
For fueling areas, post signs that state "no topping off."
Regularly inspect all tanks and containers to ensure physical integrity.
Maintain equipment to ensure the proper operation of automatic shutoff devices
on pumps and overfill protection and spill buckets on tanks.
Emergency phone numbers are clearly posted in the shop and near material
storage areas.
FACILITY
All floors in work areas are sloped to floor drains that are connected to a MSD
approved sediment/oil trap prior to discharge into the sanitary sewer system. Trap
is pumped out as needed.
A site -plumbing schematic showing all drains, traps, and shut offs for utilities
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should be posted in shop. Employees should be made aware of sanitary and
storm sewers to ensure all wastewater is discharged to the sanitary sewer.
Storm drains/inlets can be labeled to help protect from improper usage.
All above ground storage tanks have secondary containment in accordance with
SPCC requirements and are covered with a roof. If containment is not roofed,
inspect accumulated rain water for contamination prior to discharge.
Fueling areas are recommended to be designed with a roof to prevent contact with
storm water. The area should be graded and sloped to direct storm water runoff
away from the site and to prevent runoff from flowing over the fueling area.
Storm water treatment devices can be used to treat runoff from fueling areas.
"No Smoking" signs are posted in the shop, and near hazardous waste and
flammable material storage areas. Verify that fire extinguishers are charged and
inspected yearly.
G. NPDES (National Pollutant Discharge Elimination System) Permit status:
Vehicle maintenance facilities of this type are considered "municipal industrial" facilities under
the Missouri Storm Water Regulations and are subject to separate NPDES storm water (Phase 1)
permitting requirements under MDNR general permit R80C. As stated above, all of St. John's
vehicle repairs and maintenance are either performed indoors or at off site professional shops.
Therefore, a NPDES Storm Water permit is not required and a no -exposure certification has been
filed with the MDNR.
H. Training:
Training on storm water BMP's will be provided to mechanics, storekeepers, material handlers,
laborers, equipment operators, janitors, and management staff working at facilities identified in
Section B. All employees will be provided safety training and training on written procedures
pertaining to general housekeeping.
Chapter 4 - Vehicle/Equipment Washing
A. Description of Activities:
St. John will wash vehicles and equipment at wash bay facilities designed according to this
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chapter. At St. John facilities where no wash bay exists, all vehicles and equipment will be
taken to commercial facilities when washing is required.
B. Locations:
The City of St. John wash bay facilities are located at the Public Works Shop at 8762 St. Charles
Rock Road.
C. Responsible Parties:
The Public Works Street Department Foreman is responsible for Public Works vehicles and
equipment, and is responsible for ensuring that vehicles are taken off -site to approved
commercial facilities for washing, or that washing on St. John property is done in the locations
specified in Section B. The Captain of the St. John Police Department is similarly responsible
for all City of St. John police vehicles.
D. Materials/supplies acquisition, storage and usage:
The wash soap to be used in washing vehicles and equipment shall be non -phosphate,
biodegradable detergent.
E. Wash bay design and waste disposal:
Wash water from vehicle and equipment washing must be disposed in the MSD sanitary sewer,
with pretreatment using a sediment/oil trap. The accumulated solids in the sediment/oil trap
must be pumped out and properly disposed of, such as at a wastewater treatment plant by and
MSD approved waste hauler. If floating oils and grease accumulate in the sedimenUoil trap, the
contents must be disposed of by a permitted waste hauler at a commercial facility able to handle
oily wastes.
F. Best Management Practices (BMP):
All vehicles are taken to commercial wash facilities when washing is needed.
Wash bay facilities are designed to collect wash water, pretreat with a sediment/oil trap,
and discharge to the sanitary sewer system. The trap must be pumped quarterly or as
needed.
Wash bays are covered and wash area curbed or otherwise drained to prevent storm water
runoff from discharging to the sanitary system. The wash bay is cleaned and the valve is
maintained closed when washing is not occurring to keep uncontaminated storm water
out of the sanitary sewer. Post instructions regarding the use of the valve.
Mobile wash services must collect wash water for recycling or proper disposal into a
sanitary sewer.
Job -site mud removal is performed without detergent in a contained, permeable (gravel)
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area with wash water infiltrating into soil or gravel.
G. NPDES Permit status:
Not applicable.
H. Training:
Employees responsible for maintianing fleet vehicles and equipment will be made aware of
BMP's regarding washing, and the proper designated locations for washing.
Chapter 5 - Facility Repair, Remodeling and Construction
A. Description of Activities:
On an as -needed basis, City personnel perform minor renovation and repairs and small capital
llaya 17
improvements on City facilities, such as erecting or removing partitions, replacing a door or
window, painting, etc. Major projects are typically contracted out to commercial firms
specializing in the type of work required.
B. Locations:
City hall contains a maintenance shop and material storage area for facility repair, remodeling,
and construction. City employees are involved in these activities. Repair, remodeling,
construction, and capital improvements are periodically performed on all types of municipal
facilities.
C. Responsible Parties:
The Public Works Director is primarily responsible to ensure that all repairs, remodeling, and
construction will be performed without subjecting the storm water system to any new
contamination. However, the building maintenance supervisor performs the day-to-day
activities associated with this type of work, and manages all contractors.
D. Materials/Supplies acquisition, storage and usage:
Varies with the nature of the job. Most materials are purchased on an as -needed basis and in
quantities to be completely consumed in the process of the project. Materials will be stored
indoors. All unused portions of materials will be properly secured to prevent loss. Waste will be
cleaned up on a daily basis and properly disposed of as noted below in Section E. There are no
routinely stocked materials.
E. Waste generation, storage, disposal, recycling:
Waste generation varies with the nature of the job. Typically, waste consists of small amounts
of lumber, wallboard scraps, empty paint cans, etc. All waste will be properly disposed of and
recycled whenever possible. Such materials are disposed of in the City Hall dumpster for pick
up by the City's contracted waste hauler.
Leaks, drips, or spills should be cleaned up immediately. Clean up using "dry" methods,
absorbent materials or rags, or remove the contaminated soil or material. Clean up equipment is
to be performed in designated areas. Never clean up concrete equipment or paint brushes and
allow the washout into the street, storm drains, drainage ditches, or streams.
F. Best Management Practices (BMP):
FACILITY DESIGN
Consider designing facilities for "Low Impact Development" to reduce the volume and
rate of storm water runoff from impervious areas to improve water quality.
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In designing storm water drainage facilities, use the following BMP's in accordance with
MSD's storm water drainage facility design regulations to improve the water quality of
site drainage: detention ponds, wetlands, structural filter systems, grass swales, vegetative
filter strips, and riparian buffers along streams.
Design and install plumbing and storm water systems to code, eliminating
cross -connections between sanitary and storm drain systems.
Design material storage and handling areas to avoid rain and storm water runoff
contacting stored material.
Design landscaping that uses native vegetation to reduce the need for irrigation, fertilizer
and pesticide.
LAND DISTURBANCE
Comply with municipal land disturbance ordinances and programs implemented under
the St. Louis County Phase 2 Storm Water Management Plan. For projects less than the
land disturbance thresholds, prevent erosion of soil from bare ground at the site by
employing erosion and sediment control BMP's, such as: soil stabilization with mulch or
seeding, settling basins, sediment traps, vegetated buffer strips, and silt fencing for
perimeter controls.
All construction or maintenance activities that excavate in or discharge any dredge or fill
material into a water of the United States requires a Corps of Engineers 404 permit and a
MDNR 401 water quality certification. Waters of the United States include ditches,
creeks, rivers, lakes, ponds, and wetlands.
CONSTRUCTION/REMODELING
In accordance with City purchasing policies, every effort is made to purchase materials
that are manufactured with recycled materials.
Properly store materials as far away from storm sewer inlets and streams as practical, and
cover stored materials to avoid storm water impacts.
Recycle or properly dispose of wastes, as indicated in Section E above.
Never clean out or wash out paint or concrete mixers in the street or near a gutter, storm
drain or stream.
Small quantities of inert demolition wastes and construction scraps are disposed in the
City Hall dumpster. If larger quantities are generated, arrangements are made with a City
contracted hauler for a special pick up.
Keep work sites clean, pick up trash that can be wind blown.
Utilize certified asbestos inspectors to inspect floor tile, ceiling tile, fire -proof barriers
and doors, roofing material and insulating materials for asbestos content prior to
demolition. Manage material using certified asbestos personnel.
Utilize certified inspectors to inspect for lead based paint on structures older than 1978.
Use only state certified removal contractors for lead based paint abatement.
When scraping or washing to remove non -lead based paint, collect paint chips in a tarp
for proper disposal. Use water -based paint instead of oil -based paint whenever possible.
Ensure that facility plumbing connects all sanitary waste water discharges to the sanitary
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sewer, and that storm water is sent to the storm water system.
G. NPDES Permit status:
Land disturbance projects over 1 acre require a Land Disturbance Permit MO-R100A (if
regulated under Phase 2 compliant land disturbance program) or Permit MO -R101 from the
MDNR. Storm water operating permits will not apply unless process water will be discharged
to storm water and not to the sanitary sewers.
H. Training:
All employees involved in facility construction, facility repair, and remodeling activities will be
trained on the BMP's presented in this chapter. Personnel should be trained in the items noted
below:
General housekeeping
Material storage, cleanup, and disposal
Material refuse and recycling
Equipment cleanup
Land disturbance erosion control
Reduction of material for disposal through storage, reuse, or recycling can greatly reduce materila
and disposal costs, long term liability, preserve environmental quality, improve workplace safety
and provide a positive public image.
Chapter 6 - Cleaning and Maintenance of Roadways, Highways, Bridges
and Parking Facilities
A. Description of Activities:
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Most highway agencies and municipalities are responsible for the cleaning and maintenance of
roadways, highways, and parking facilities within their jurisdiction. Activities include, but are
not limited to, street sweeping, flushing applying surface seals, patching, snow removal, and
emergency response to spills and accidents.
Street sweeping operations normally involve self-contained and powered collection devices,
utilizing belt conveyors or vacuum systems. This work may be performed on a scheduled basis,
or when requested, and is usually conducted on roads with curbs where debris can accumulate in
the gutter line.
Patching operations involve the preparation of potholes and the fill of either hot mix or cold
patching material.
Highway agencies plow and salt the roadways under their jurisdiction during winter snow events.
Typically, 200-400 pounds of salt per lane mile is used to de-ice the pavement. Other
chemicals, such as calcium chloride, may be used when prevailing temperatures fall below 20
degrees F.
Most highway agencies are required to respond to emergency situations involving spills and
debris from vehicles. This work is performed if it is determined that the material which will be
removed from the public road right-of-way is of a non -hazardous nature. Hazardous material is
handled through hazardous material removal procedures not specified in this chapter.
B. Locations:
All municipal roads and streets and public parking lots in the City of St. John
C. Responsible Parties:
The responsible parties involved in the cleaning and maintenance of streets and parking lots
include:
Public Works Director - 314-427-8700
Street Depaitnient Foreman - 314-427-8700
Building Maintenance Staff - 314-427-8700
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