HomeMy Public PortalAboutCity of Winchester OPERATION AND MAINTENANCE PROGRAM
FOR THE PREVENTION AND REDUCTION
OF POLLUTION IN STORM WATER RUNOFF
FROM MUNICIPAL OPERATIONS
WITHIN THE
CITY OF WINCHESTER
ST, LOUIS COUNTY, MISSOURI
Adopted February 13, 2008
Chapter 1 - Program Administration
A. Policies:
The City of Winchester has adopted several policies regarding the purchase of recycled
products; janitorial and other supplies exhibiting lower toxicity; utilization of integrated pest
management practices; and other pollution prevention policies.
B. Administration:
The responsible party for administration of the operation and maintenance (O&M) program is
the Maintenance Supervisor. This person is responsible for ensuring the program is kept up
to date, and that employees are trained on the procedures implementing the program.
The City of Winchester will train all staff associated with activities that can impact pollution in
storm water runoff. Employees will receive general storm water pollution prevention training
provided by the Missouri Department of Natural Resources, Environmental Assistance Office
or others. Upon implementation of specific procedures, management will review the new
procedures that incorporate storm water BMPs, proper waste management and applicable
NPDES permit requirements with all employees
yees months of employment.
New
employees will be trained on
applicable procedures within the first three
Records documenting the training of employees and contractors must be maintained in file.
Chapter 2 - General Housekeeping, Operation and Maintenance
A. Description of Activities:
Municipal operations include a variety of activities conducted to maintain City owned
property and facilities. This chapter will cover those activities that are not specifically
covered in the other chapters of this document. This chapter covers custodial and building
maintenance activities, materials management and storage, safe material substitutions,
spill plans, establishment of general O&M procedures, scheduling, record keeping and
housekeeping practices in general.
This chapter also covers general municipal housekeeping issues, which include illegal
dumping, littering, trash storage, and recycling.
B. Locations:
1. City Hall — 109 Lindy Blvd.. This facility is situated on .1581 acres, with a building size
of approximately 1,634 square feet. City Hall houses the Administration Department,
the City Clerks office, A paved parking lot is provided for visitors/employees. Materials
and supplies utilized in performing all building maintenance, including custodial work,
are stored within the building. A total of three full-time and four part-time employees
report to this facility.
2. Reber park— This 6 acre park consists of 2 baseball/softball fields, a multi-purpose
area, three playgrounds, a pavilion and two restroom facilities. The park also contains
a 960 square foot building which houses the City's Maintenance Department and a 288
square foot Park storage building. The Maintenance department is responsible for the
maintenance of the Ballfields, and all grounds maintenance activities associated with
City Hall and the City's various beatification areas. A paved parking lot is provided for
employees and patrons. Equipment is either stored within the building, or on an
unpaved storage area adjacent to the building. All material used in park maintenance
activities is stored within the building. The facility is staffed by three part-time
employees who generally work half a day or as necessary. A total of 3 part-time
employees report to this facility. Most major maintenance work is contracted as
necessary.
D. Materials/Supplies acquisition, storage and usage:
1. City Hall: Material/supply needs are determined by the Maintenance Supervisor .
Maximum Quantity For Use Storage Location
Material Kept On Hand Within
Various Cleaning 2 Gallons 1 year Maintenance Garage
Supplies '/z Gallon 2 months City Hall Kitchen
Latex Paint 4 Gallons Six Months Maintenance Garage
Aerosol Cans 12 cans Six Months Maintenance Garage
(various products)
2 cans 2 Months City Hall
Fluorescent Lamps 12 Six Months Maintenance Garage
Maintenance Garage
Various Cleaning 4 Gallons 1 year
Supplies
Parks Garage: Material/supply needs are determined by the maintenance Supervisor
Materials/supplies used in parks.
E. Waste generation, storage, disposal, recycling:
1. City Hall: Standard office waste is generated, along with waste from custodial
operations. Wastes from building and office maintenance activities are also included in
this list.
Maximum Method Of Contractor Frequency
Waste Storage Storage Location Disposal
Capacity
Standard Office Trash Toter Parking Lot Landfill Waste Hauler Weekly
Waste 90 gal
White Paper& Recycling Office Area Recycle Recycling Co. Weekly
Cardboard Bins
Aluminum Cans& 1 Office Area Recycle Recycling Co. As Needed
Plastic Bottles Container
Custodial Waste Twice/Week
N/A Dump in Drain to N/A
(mop buckets, auto N/A Sanitary Sewer.
scrubber,water
based cleaners)
_ Hazardous
Resale or Material As Needed
Computer monitors Box Park Storage Recycle
&CPUs Recycler
Lamp(green tip Box Dumpster Landfill Waste Hauler Weekly
fluorescent)
2. Maintenance Garage Standard office waste is generated, along with waste from
custodial operations. Additional waste generated from minor equipment repairs
and maintenance activities.
Maximum Method Of Contractor Frequency
Waste Storage Storage Location Disposal
Capacity
(2) 2 cu Standard Office Next to Maint Picked up by
yard Waste Hauler Weekly
Waste Garage Waste Hauler.
toter
White Paper& Recycling Maintenance Picked up for Recycling Co. Weekly
Cardboard Container Garage Recycling.
Aluminum Cans & Recycling
Picked up for
Maintenance Recycling Co. Weekly
Plastic Bottles Container Recycling.
Chapter 3 - Vehicle/Equipment Repair and Maintenance
Operations
A. Description of Activities:
Fleet maintenance facilities are responsible for the maintenance and repair of
equipment and vehicles ranging from chain saws to a tractor. The City of
Winchester has one tractor and no cars or trucks. Preventative maintenance or
PM's include oil and filter changes nt Fuel is stored inFpairs amm'nclude repairs of able Storage Cabinets.
lawn maintenance equipment.
B. Responsible Parties:
The Maintenance Supervisor is responsible for the day-to-day operations of the
Maintenance Garage The main garage has three part-time workers.
D. Materials/Supplies acquisition, storage and usage:
Materials /supplies for all locations are ordered through the main garage and
delivered directly to each location. The following materials and quantities are
typically kept on hand for main garage operation:
Maximum Quantity Kept For Use Within Storage Location
Material On Hand
10w40 Oil 5 Qts 6 Months Storage Shelf
Gasoline 20 Gallons 3 Months Storage Cabinet(Fire Proof)
Penetrating Oil 1 18oz. Aerosol Can
6 Month Storage Shelf
Maximum
Waste Storage Storage Method Of Contractor Frequency
Capacity Location Disposal
Used Motor Oil, Licensed Oil Yearly
Hydraulic and 5 Gallons Drum Recycled Recyceer
Transmission Fluid
Drain 24 Trash Can Trash Hauler As Generated
Used Oil Filters None Hours
Chapter 5 - Facility Repair, Remodeling and Construction
A. DESCRIPTION OF ACTIVITIES:
On an as-needed basis, city personnel perform minor renovations/repairs and
small capital improvements on city facilities, such as erecting or removing
partitions, replacing a door or window, painting, etc. Major projects are typically
contracted out to commercial firms specializing in the type of work required.
B. Locations:
The Maintenance garage contain a shop and material storage areas for facility
repair, remodeling and construction; and city employees are involved in these
activities. Repair, remodeling, construction and capital improvements are
periodically performed on all City facilities.
C. Responsible Parties:
Maintenance Supervisor is the will
be responsible refo med w thout subjecting the repairs,
rm water
remodeling and construction p
system to any new contaminant.
D. Materials/Supplies acquisition, storage and usage:
Varies with nature of job. Materials are purchased on an as-needed basis and in
quantities expected to be completely consumed in the process of completing the
project. Materials used for every project will vary. The majority of materials are
purchased on a project basis and are consumed during that project. Materials
should be stored indoors or under cover so they are protected from rainfall and
runoff. All unused portions of materials should be properly secured to prevent
loss, such as bagged cement. Tarps should be used on the ground to collect
fallen debris and other spilled material. Waste should be cleaned up on a daily
basis and properly disposed of as noted below in section "E". Routinely stocked
materials are identified in the following table.
Material I Maximum quantity Kept Onsite Storage Location
Lumber 50 Ft Maintenance Building
Drywall 1 4x8 I Maintenance Building
Dirt
3 sq. yards Along Building
Latex paint 4 Gallons Flammable Cabinet
Waste Storage Requirements Method Of Disposal
Contractor
Trash Hauler
Lumber, Drywall, Siding, Roof Picked up by
Dumpster waste Hauler
Shingles, Insulation
Fluorescent, Sodium Vapor, Closed, Labeled Recycling as Universal
Mercury Vapor Lamps Container Waste
Fluorescent Green tip Lamps Dumpster Sanitary Landfill
Latex Paint Waste Closed Container
Energy Recovery or Waste Vendor or MSD
Sanitary Sewer
General Trash Dumpster or Container Sanitary Landfill
Steel, Iron, Copper Recycle
Recycle, or Sanitary Green Building
Carpet Landfill Recycling
Leaks, drips, or spills should be cleaned up immediately. Clean up using "dry"
methods, absorbent materials or rags, or remove the contaminated soil or
material.
rmed in designated areas. Never clean
Clean up of equipment is to be °and allow thewashout into the street, storm
concrete equipment or paint brushes
drains, drainage ditches, or streams.
CONSTRUCTION/REMODELING
Every effort is made to purchase materials that are manufactured with
recycled materials.
- Properly store materials as far away from storm inlets and streams as
practical, and cover stored materials to avoid storm water impacts.
- Recycle or properly dispose of wastes, as indicated in Section E above.
Never clean out or wash out paint or concrete mixers in the street or near a
gutter, storm drain or stream. Small quantities of inert demolition wastes and
construction scraps are disposed in the city hall
citDyu cister. If ty-contracted larger
ha le quantities or a
are generated, arrangements are made with a
special pick-up.
• Keep work sites clean, pickup trash that can be wind blown daily.
- Use only state certified removal contractors for lead based paint abatement.
- When scraping or washing to remove non-lead based paint, collect paint
chips in a tarp for proper disposal. Use water-based paint instead of oil-
based paint whenever possible.
- Ensure that facility plumbing connects l sanitary wastewater is sent to the storm seweharges to
system
the sanitary sewer, and that storm water
Chapter 6 - Cleaning and Maintenance of Roadways, Highways,
Bridges and Parking Facilities
A. Description of Activities:
The City of Winchester is responsible for the cleaning and maintenance of
roadways, highways, and parking facilities under their maintenance purview.
Activities include, but may not be limited to, street sweeping, flushing, applying
surface seals, patching, snow removal, and emergency response to spills and
accidents.
The City of Winchester requests proposals
itld Construct on annual
Thesecontract
contracts
Contractor for Snow Removal, Mantenance a
include any and all work above and beyond what the part-time maintenance
department can perform.
Street sweeping operations are normally contracted with the neighboring City of
Ballwin and involve self-contained and powered collection devices, utilizing belt
conveyors or vacuum systems. �his work is dne on a semi annual e debris can accumulate in the gutter�lines it is
done on all public city streets
Small patching operations done by the Maintenance Department involve the
preparation of potholes and the fill of cold patching material. Anything larger
would be done under the Street Maintenance Contract.
Highway agencies plow and salt the roadways under their maintenance
jurisdiction during winter snow events. Typically,c 200 to 400 poun suchhemicals, as ds ofca salt per
lane mile is used to de-ice the pavement. Other
chloride, are used when prevailing temperatures fall below 20° Fahrenheit.
The Snow Removal Contractor plows and salts the roadways under the during
the winter snow events. Salt is applied to the streets in accordance with the
generally approved practices.
The Street Maintenance Contractor Maintenance Department would respond to
emergency situations involving spills and debris from vehicles. This work is
preformed as requested by the PoliceDepartment
District and in and with MetroloWesn 'th Fire
the
West County EMS and Fire Protection
Protection District.
B. Locations:
On all public streets, sidewalks and Reber park parking Lot and the City Hall
parking Lot areas.
C. Responsible Parties:
The responsible parties involved in the cleaning and maintenance of streets and
parking lots include: Maintenance Department Supervisor
D. Materials/Supplies Acquisition, Storage and Usage:
Very small quantities of materials are expended in the performance of work.
Most material is purchased and used immediately.
Maximum Quantity For Use Within Storage Location
Material Kept On Hand
Salt(Sodium Chloride, Up to 300 lbs One Year Maintenance Storage
CALCIUM CHLORIDE)
bags Material
4 ba s One Season Maintenance Building
Next to Maintenance
Topsoil As Needed One Season Building
Maintenance Storage
Concrete Ready-Mix 4 bags One Season Building
Maintenance Storage
Concrete Bag Mix As Needed One Season Building
E. Waste Generation, Storage, Disposal, Recycling:
A certain amount of construction spoil and waste is generated during the
performance of maintenance operations on our road network. Recycling
methods are employed if they are determined to be cost-effective; however, in
many instances, waste material must be removed from the work site by various
disposal methods.
Maximum Storage
Waste Storage Method Of Disposal Frequency
Location
Capacity
Trash, Grit and Debris Contracted
from Street Sweeping
and Road Clean Up
Chapter 7 - Maintenance of Parks, Green Spaces, Trails and
Landscaping
A. Description of Activities:
The City has 9 park totaling nearly 6 acres of land, and a small "Pocket Park".
The creation and design of parks and open space can assist in management of
storm water by providing green infrastructure and a means of absorbing
rainwater, slowing its release in to streams, storing, filtering and slowing storm
water runoff down and thus preventing or reducing flash flooding downstream.
Maintenance activities include mowing of grassy areas, pruning trees, removing
fallen limbs, mulching, emptying trash receptacles,i racted routine
tthrough cleaning
the annual
restrooms. Parking Lot maintenance
maintenance contract.
B. Locations:
Reber Park- Lindy Blvd and Hillcrest Blvd
Pocket Park- Between Lakeside Dr. and Sulphur Springs Rd
The Pocket Park is a Green space that is maintained through the annual grass
cutting contract.
C. Responsible Parties:
The Maintenance Supervisor supervises maintenance in both Parks_
D. Materials/Supplies acquisition, storage and usage:
The following materials and quantities are typically kept on hand for landscaping
and park maintenance operations.
Maximum Quantity For Use Within Storage Location Comments
Material Kept On Hand
Keep Covered
Mulch Pile as needed immediately Maintenance Garage
Powered- mix to
Fertilizer as needed as needed Maintenance Garage use
Powered- mix to
Herbicide as needed 6 Months Maintenance Garage use
E. Waste generation, storage, disposal, recycling:
Wastes generated by landscaping and park maintenance operations are as
follows.
Maximum Storage Method Of Contractor Frequency
Waste Storage Location Disposal
Capacity
Wood, brush Yard Chip into Mulch Tree Service 6 Months
Leaves, Grass
Mulch &leaves None 6 Months
Chapter 8 - Cleaning and Maintenance of Drainage Channels,
Storm Sewers and Inlet Structures
A. Description of Activities:
The storm drainage system functions to collect and convey surface runoff to
receiving waters during storms in order to prevent flooding. The system consists
of improved and unimproved drainage channels, culverts, trench drains, gu
tters,
ditches, swales, storm sewers and storm inlet structures. Maintenance of the
system is necessary to ensure it functions hydraulically as intended. MSD has
the responsibility for the cleaning and maintenance of improved channels and
storm sewers in the Plan Area. Maintenance responsibilities are defined in
MSD's "Statement of Policy for Maintenance of Storm water Sewer Systems and
Facilities". In addition, municipalities are responsible for maintaining bridges,
storm culverts, ditches and gutters along the streets in their city. MSD does
maintain road inlets and culverts on systems dedicated to MSD. MSD does not
maintain detention and retention basins or yard swales. Maintenance of basins
and yard swales is the responsibility of property owners, as addressed in MSD's
"Rules and Regulations and Engineering Design Requirements for Sanitary
Sewage and Storm water Drainage Facilities".
B. Responsible Parties:
Metropolitan St. Louis Sewer District
Telephone: (314)768-6260
C. Waste generation, storage, disposal, recycling:
Wastes generated from maintenance of the storm drainage system must be
disposed of properly, as indicated in the table. All waste being disposed of in a
landfill must not contain free liga id.
etWteeadnd musgt from be disposed of in a awaste destined onitary
r a
sanitary landfill is considered w
sewer system.
Waste Storage Requirements Method Of Disposal Contractor
Waste Management
Catch Basin Grit&Trash
Dumpster Contractor
Dewater and Place in
Solid Waste from Storm Dumpster with Sanitary Landfill Trash Service
Sewer Flushing Wastewater to
Sanitary Sewer
Trash and Debris from Channel Dumpster Sanitary Landfill Trash Service
Cleaning
Wastewater Sanitary Sewer
Yard Waste and Trees from Mulch Tree Service
Channel Cleaning
Chapter 9 - Operation and Maintenance of Recycling and
Composting Facilities
A. Description of Activities:
The City of Winchester through its trash collection contractor, offers weekly
curbside recycling of newspaper, magazine, cardboard, aluminum cans, tin
coated steel cans, glass and plastic bottles No 1,2,3,4 and 5.
B. Locations:
AU recycled materials are taken to the resource Management Facility at 4375
Rider Trail N. Earth City, Missouri 63045
C. Responsible Parties
The current trash collection contractor is Veolia.
D. Materials/Supplies acquisition, storage and usage:
Trash and waste is removed from the City by the collection contractor is not
allowed to accumulate.
E. Waste generation, storage, disposal, recycling:
A majority of the waste is generated by the public. Curbside collection of
recyclable materials is provided to our residents on a weekly basis.
Appendix
The City of Winchester
Waste Reduction and Recycling Policy Statement
1. Policy
The City of Winchester is committed to good stewardship of the environment. A
key element of that stewardship is the reduction of the amount of solid waste
going from the city into landfills. Solid waste landfills have negative long-range
environmental impacts, drain community resources, and have limited capacity to
accept the large quantities of waste generated by our society today. The City of
Winchester] will make every effort to reduce the solid waste generated at our
facilities. Four methods will be used to implement this policy: source reduction,
reuse of materials, recycling, and purchase of recycled materials_ Every City
department and individual employee has a personal responsibility for
implementing this policy.
2. Methods to Achieve Solid Waste Reduction
A. Source Reduction: All members of the City staff are responsible for
implementing operational practices that prevent waste from being produced.
Examples include printing reports and documents on both sides of the paper;
printing appropriate numbers of documents; using email rather than printed
correspondence; and using products that are reusable, refillable, repairable, non-
toxic, recyclable. Products with reusable, returnable packaging or items
requiring the least possible packaging should be purchased when practical.
Every effort should be made to prevent excess or unneeded materials from
being purchased.
B. Reuse of Materials: All employees of the City are responsible for reusing
products whenever possible. An example would be to use dishes, glasses, and
reusable flatware rather than disposable paper and plastic ware.
C. Recycling: All City employees are responsible for separating identified
recyclable materials and placing them in appropriate recycling containers. City
Recycling includes aluminum cans, steel cans, batteries, cardboard, glass
bottles and jars, hard back books, newspapers, phone books, catalogs and
magazines, brown paper bags, microfiche, news blend, office blend, plastic
bottles (#1 and #2 only), Styrofoam and peanuts, toner cartridges,
transparencies, videotapes, and additional items as implemented. Facilities
Management Recycling includes construction/demolition debris, fluorescent light
bulbs, motor oil, oil filters, paint, pallets, refrigerants, scrap metal, solvents, tires,
yard waste, and additional items as implemented.
D. Purchase of Recycled Content Material: All City departments are responsible
for making efforts to purchase and use products manufactured from or containing
recycled materials where the price of such recycled materials is economically
feasible and available.