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HomeMy Public PortalAboutCity of Winchester OPERATION AND MAINTENANCE PROGRAM FOR THE PREVENTION AND REDUCTION OF POLLUTION IN STORM WATER RUNOFF FROM MUNICIPAL OPERATIONS WITHIN THE CITY OF WINCHESTER ST, LOUIS COUNTY, MISSOURI Adopted February 13, 2008 Chapter 1 - Program Administration A. Policies: The City of Winchester has adopted several policies regarding the purchase of recycled products; janitorial and other supplies exhibiting lower toxicity; utilization of integrated pest management practices; and other pollution prevention policies. B. Administration: The responsible party for administration of the operation and maintenance (O&M) program is the Maintenance Supervisor. This person is responsible for ensuring the program is kept up to date, and that employees are trained on the procedures implementing the program. The City of Winchester will train all staff associated with activities that can impact pollution in storm water runoff. Employees will receive general storm water pollution prevention training provided by the Missouri Department of Natural Resources, Environmental Assistance Office or others. Upon implementation of specific procedures, management will review the new procedures that incorporate storm water BMPs, proper waste management and applicable NPDES permit requirements with all employees yees months of employment. New employees will be trained on applicable procedures within the first three Records documenting the training of employees and contractors must be maintained in file. Chapter 2 - General Housekeeping, Operation and Maintenance A. Description of Activities: Municipal operations include a variety of activities conducted to maintain City owned property and facilities. This chapter will cover those activities that are not specifically covered in the other chapters of this document. This chapter covers custodial and building maintenance activities, materials management and storage, safe material substitutions, spill plans, establishment of general O&M procedures, scheduling, record keeping and housekeeping practices in general. This chapter also covers general municipal housekeeping issues, which include illegal dumping, littering, trash storage, and recycling. B. Locations: 1. City Hall — 109 Lindy Blvd.. This facility is situated on .1581 acres, with a building size of approximately 1,634 square feet. City Hall houses the Administration Department, the City Clerks office, A paved parking lot is provided for visitors/employees. Materials and supplies utilized in performing all building maintenance, including custodial work, are stored within the building. A total of three full-time and four part-time employees report to this facility. 2. Reber park— This 6 acre park consists of 2 baseball/softball fields, a multi-purpose area, three playgrounds, a pavilion and two restroom facilities. The park also contains a 960 square foot building which houses the City's Maintenance Department and a 288 square foot Park storage building. The Maintenance department is responsible for the maintenance of the Ballfields, and all grounds maintenance activities associated with City Hall and the City's various beatification areas. A paved parking lot is provided for employees and patrons. Equipment is either stored within the building, or on an unpaved storage area adjacent to the building. All material used in park maintenance activities is stored within the building. The facility is staffed by three part-time employees who generally work half a day or as necessary. A total of 3 part-time employees report to this facility. Most major maintenance work is contracted as necessary. D. Materials/Supplies acquisition, storage and usage: 1. City Hall: Material/supply needs are determined by the Maintenance Supervisor . Maximum Quantity For Use Storage Location Material Kept On Hand Within Various Cleaning 2 Gallons 1 year Maintenance Garage Supplies '/z Gallon 2 months City Hall Kitchen Latex Paint 4 Gallons Six Months Maintenance Garage Aerosol Cans 12 cans Six Months Maintenance Garage (various products) 2 cans 2 Months City Hall Fluorescent Lamps 12 Six Months Maintenance Garage Maintenance Garage Various Cleaning 4 Gallons 1 year Supplies Parks Garage: Material/supply needs are determined by the maintenance Supervisor Materials/supplies used in parks. E. Waste generation, storage, disposal, recycling: 1. City Hall: Standard office waste is generated, along with waste from custodial operations. Wastes from building and office maintenance activities are also included in this list. Maximum Method Of Contractor Frequency Waste Storage Storage Location Disposal Capacity Standard Office Trash Toter Parking Lot Landfill Waste Hauler Weekly Waste 90 gal White Paper& Recycling Office Area Recycle Recycling Co. Weekly Cardboard Bins Aluminum Cans& 1 Office Area Recycle Recycling Co. As Needed Plastic Bottles Container Custodial Waste Twice/Week N/A Dump in Drain to N/A (mop buckets, auto N/A Sanitary Sewer. scrubber,water based cleaners) _ Hazardous Resale or Material As Needed Computer monitors Box Park Storage Recycle &CPUs Recycler Lamp(green tip Box Dumpster Landfill Waste Hauler Weekly fluorescent) 2. Maintenance Garage Standard office waste is generated, along with waste from custodial operations. Additional waste generated from minor equipment repairs and maintenance activities. Maximum Method Of Contractor Frequency Waste Storage Storage Location Disposal Capacity (2) 2 cu Standard Office Next to Maint Picked up by yard Waste Hauler Weekly Waste Garage Waste Hauler. toter White Paper& Recycling Maintenance Picked up for Recycling Co. Weekly Cardboard Container Garage Recycling. Aluminum Cans & Recycling Picked up for Maintenance Recycling Co. Weekly Plastic Bottles Container Recycling. Chapter 3 - Vehicle/Equipment Repair and Maintenance Operations A. Description of Activities: Fleet maintenance facilities are responsible for the maintenance and repair of equipment and vehicles ranging from chain saws to a tractor. The City of Winchester has one tractor and no cars or trucks. Preventative maintenance or PM's include oil and filter changes nt Fuel is stored inFpairs amm'nclude repairs of able Storage Cabinets. lawn maintenance equipment. B. Responsible Parties: The Maintenance Supervisor is responsible for the day-to-day operations of the Maintenance Garage The main garage has three part-time workers. D. Materials/Supplies acquisition, storage and usage: Materials /supplies for all locations are ordered through the main garage and delivered directly to each location. The following materials and quantities are typically kept on hand for main garage operation: Maximum Quantity Kept For Use Within Storage Location Material On Hand 10w40 Oil 5 Qts 6 Months Storage Shelf Gasoline 20 Gallons 3 Months Storage Cabinet(Fire Proof) Penetrating Oil 1 18oz. Aerosol Can 6 Month Storage Shelf Maximum Waste Storage Storage Method Of Contractor Frequency Capacity Location Disposal Used Motor Oil, Licensed Oil Yearly Hydraulic and 5 Gallons Drum Recycled Recyceer Transmission Fluid Drain 24 Trash Can Trash Hauler As Generated Used Oil Filters None Hours Chapter 5 - Facility Repair, Remodeling and Construction A. DESCRIPTION OF ACTIVITIES: On an as-needed basis, city personnel perform minor renovations/repairs and small capital improvements on city facilities, such as erecting or removing partitions, replacing a door or window, painting, etc. Major projects are typically contracted out to commercial firms specializing in the type of work required. B. Locations: The Maintenance garage contain a shop and material storage areas for facility repair, remodeling and construction; and city employees are involved in these activities. Repair, remodeling, construction and capital improvements are periodically performed on all City facilities. C. Responsible Parties: Maintenance Supervisor is the will be responsible refo med w thout subjecting the repairs, rm water remodeling and construction p system to any new contaminant. D. Materials/Supplies acquisition, storage and usage: Varies with nature of job. Materials are purchased on an as-needed basis and in quantities expected to be completely consumed in the process of completing the project. Materials used for every project will vary. The majority of materials are purchased on a project basis and are consumed during that project. Materials should be stored indoors or under cover so they are protected from rainfall and runoff. All unused portions of materials should be properly secured to prevent loss, such as bagged cement. Tarps should be used on the ground to collect fallen debris and other spilled material. Waste should be cleaned up on a daily basis and properly disposed of as noted below in section "E". Routinely stocked materials are identified in the following table. Material I Maximum quantity Kept Onsite Storage Location Lumber 50 Ft Maintenance Building Drywall 1 4x8 I Maintenance Building Dirt 3 sq. yards Along Building Latex paint 4 Gallons Flammable Cabinet Waste Storage Requirements Method Of Disposal Contractor Trash Hauler Lumber, Drywall, Siding, Roof Picked up by Dumpster waste Hauler Shingles, Insulation Fluorescent, Sodium Vapor, Closed, Labeled Recycling as Universal Mercury Vapor Lamps Container Waste Fluorescent Green tip Lamps Dumpster Sanitary Landfill Latex Paint Waste Closed Container Energy Recovery or Waste Vendor or MSD Sanitary Sewer General Trash Dumpster or Container Sanitary Landfill Steel, Iron, Copper Recycle Recycle, or Sanitary Green Building Carpet Landfill Recycling Leaks, drips, or spills should be cleaned up immediately. Clean up using "dry" methods, absorbent materials or rags, or remove the contaminated soil or material. rmed in designated areas. Never clean Clean up of equipment is to be °and allow thewashout into the street, storm concrete equipment or paint brushes drains, drainage ditches, or streams. CONSTRUCTION/REMODELING Every effort is made to purchase materials that are manufactured with recycled materials. - Properly store materials as far away from storm inlets and streams as practical, and cover stored materials to avoid storm water impacts. - Recycle or properly dispose of wastes, as indicated in Section E above. Never clean out or wash out paint or concrete mixers in the street or near a gutter, storm drain or stream. Small quantities of inert demolition wastes and construction scraps are disposed in the city hall citDyu cister. If ty-contracted larger ha le quantities or a are generated, arrangements are made with a special pick-up. • Keep work sites clean, pickup trash that can be wind blown daily. - Use only state certified removal contractors for lead based paint abatement. - When scraping or washing to remove non-lead based paint, collect paint chips in a tarp for proper disposal. Use water-based paint instead of oil- based paint whenever possible. - Ensure that facility plumbing connects l sanitary wastewater is sent to the storm seweharges to system the sanitary sewer, and that storm water Chapter 6 - Cleaning and Maintenance of Roadways, Highways, Bridges and Parking Facilities A. Description of Activities: The City of Winchester is responsible for the cleaning and maintenance of roadways, highways, and parking facilities under their maintenance purview. Activities include, but may not be limited to, street sweeping, flushing, applying surface seals, patching, snow removal, and emergency response to spills and accidents. The City of Winchester requests proposals itld Construct on annual Thesecontract contracts Contractor for Snow Removal, Mantenance a include any and all work above and beyond what the part-time maintenance department can perform. Street sweeping operations are normally contracted with the neighboring City of Ballwin and involve self-contained and powered collection devices, utilizing belt conveyors or vacuum systems. �his work is dne on a semi annual e debris can accumulate in the gutter�lines it is done on all public city streets Small patching operations done by the Maintenance Department involve the preparation of potholes and the fill of cold patching material. Anything larger would be done under the Street Maintenance Contract. Highway agencies plow and salt the roadways under their maintenance jurisdiction during winter snow events. Typically,c 200 to 400 poun suchhemicals, as ds ofca salt per lane mile is used to de-ice the pavement. Other chloride, are used when prevailing temperatures fall below 20° Fahrenheit. The Snow Removal Contractor plows and salts the roadways under the during the winter snow events. Salt is applied to the streets in accordance with the generally approved practices. The Street Maintenance Contractor Maintenance Department would respond to emergency situations involving spills and debris from vehicles. This work is preformed as requested by the PoliceDepartment District and in and with MetroloWesn 'th Fire the West County EMS and Fire Protection Protection District. B. Locations: On all public streets, sidewalks and Reber park parking Lot and the City Hall parking Lot areas. C. Responsible Parties: The responsible parties involved in the cleaning and maintenance of streets and parking lots include: Maintenance Department Supervisor D. Materials/Supplies Acquisition, Storage and Usage: Very small quantities of materials are expended in the performance of work. Most material is purchased and used immediately. Maximum Quantity For Use Within Storage Location Material Kept On Hand Salt(Sodium Chloride, Up to 300 lbs One Year Maintenance Storage CALCIUM CHLORIDE) bags Material 4 ba s One Season Maintenance Building Next to Maintenance Topsoil As Needed One Season Building Maintenance Storage Concrete Ready-Mix 4 bags One Season Building Maintenance Storage Concrete Bag Mix As Needed One Season Building E. Waste Generation, Storage, Disposal, Recycling: A certain amount of construction spoil and waste is generated during the performance of maintenance operations on our road network. Recycling methods are employed if they are determined to be cost-effective; however, in many instances, waste material must be removed from the work site by various disposal methods. Maximum Storage Waste Storage Method Of Disposal Frequency Location Capacity Trash, Grit and Debris Contracted from Street Sweeping and Road Clean Up Chapter 7 - Maintenance of Parks, Green Spaces, Trails and Landscaping A. Description of Activities: The City has 9 park totaling nearly 6 acres of land, and a small "Pocket Park". The creation and design of parks and open space can assist in management of storm water by providing green infrastructure and a means of absorbing rainwater, slowing its release in to streams, storing, filtering and slowing storm water runoff down and thus preventing or reducing flash flooding downstream. Maintenance activities include mowing of grassy areas, pruning trees, removing fallen limbs, mulching, emptying trash receptacles,i racted routine tthrough cleaning the annual restrooms. Parking Lot maintenance maintenance contract. B. Locations: Reber Park- Lindy Blvd and Hillcrest Blvd Pocket Park- Between Lakeside Dr. and Sulphur Springs Rd The Pocket Park is a Green space that is maintained through the annual grass cutting contract. C. Responsible Parties: The Maintenance Supervisor supervises maintenance in both Parks_ D. Materials/Supplies acquisition, storage and usage: The following materials and quantities are typically kept on hand for landscaping and park maintenance operations. Maximum Quantity For Use Within Storage Location Comments Material Kept On Hand Keep Covered Mulch Pile as needed immediately Maintenance Garage Powered- mix to Fertilizer as needed as needed Maintenance Garage use Powered- mix to Herbicide as needed 6 Months Maintenance Garage use E. Waste generation, storage, disposal, recycling: Wastes generated by landscaping and park maintenance operations are as follows. Maximum Storage Method Of Contractor Frequency Waste Storage Location Disposal Capacity Wood, brush Yard Chip into Mulch Tree Service 6 Months Leaves, Grass Mulch &leaves None 6 Months Chapter 8 - Cleaning and Maintenance of Drainage Channels, Storm Sewers and Inlet Structures A. Description of Activities: The storm drainage system functions to collect and convey surface runoff to receiving waters during storms in order to prevent flooding. The system consists of improved and unimproved drainage channels, culverts, trench drains, gu tters, ditches, swales, storm sewers and storm inlet structures. Maintenance of the system is necessary to ensure it functions hydraulically as intended. MSD has the responsibility for the cleaning and maintenance of improved channels and storm sewers in the Plan Area. Maintenance responsibilities are defined in MSD's "Statement of Policy for Maintenance of Storm water Sewer Systems and Facilities". In addition, municipalities are responsible for maintaining bridges, storm culverts, ditches and gutters along the streets in their city. MSD does maintain road inlets and culverts on systems dedicated to MSD. MSD does not maintain detention and retention basins or yard swales. Maintenance of basins and yard swales is the responsibility of property owners, as addressed in MSD's "Rules and Regulations and Engineering Design Requirements for Sanitary Sewage and Storm water Drainage Facilities". B. Responsible Parties: Metropolitan St. Louis Sewer District Telephone: (314)768-6260 C. Waste generation, storage, disposal, recycling: Wastes generated from maintenance of the storm drainage system must be disposed of properly, as indicated in the table. All waste being disposed of in a landfill must not contain free liga id. etWteeadnd musgt from be disposed of in a awaste destined onitary r a sanitary landfill is considered w sewer system. Waste Storage Requirements Method Of Disposal Contractor Waste Management Catch Basin Grit&Trash Dumpster Contractor Dewater and Place in Solid Waste from Storm Dumpster with Sanitary Landfill Trash Service Sewer Flushing Wastewater to Sanitary Sewer Trash and Debris from Channel Dumpster Sanitary Landfill Trash Service Cleaning Wastewater Sanitary Sewer Yard Waste and Trees from Mulch Tree Service Channel Cleaning Chapter 9 - Operation and Maintenance of Recycling and Composting Facilities A. Description of Activities: The City of Winchester through its trash collection contractor, offers weekly curbside recycling of newspaper, magazine, cardboard, aluminum cans, tin coated steel cans, glass and plastic bottles No 1,2,3,4 and 5. B. Locations: AU recycled materials are taken to the resource Management Facility at 4375 Rider Trail N. Earth City, Missouri 63045 C. Responsible Parties The current trash collection contractor is Veolia. D. Materials/Supplies acquisition, storage and usage: Trash and waste is removed from the City by the collection contractor is not allowed to accumulate. E. Waste generation, storage, disposal, recycling: A majority of the waste is generated by the public. Curbside collection of recyclable materials is provided to our residents on a weekly basis. Appendix The City of Winchester Waste Reduction and Recycling Policy Statement 1. Policy The City of Winchester is committed to good stewardship of the environment. A key element of that stewardship is the reduction of the amount of solid waste going from the city into landfills. Solid waste landfills have negative long-range environmental impacts, drain community resources, and have limited capacity to accept the large quantities of waste generated by our society today. The City of Winchester] will make every effort to reduce the solid waste generated at our facilities. Four methods will be used to implement this policy: source reduction, reuse of materials, recycling, and purchase of recycled materials_ Every City department and individual employee has a personal responsibility for implementing this policy. 2. Methods to Achieve Solid Waste Reduction A. Source Reduction: All members of the City staff are responsible for implementing operational practices that prevent waste from being produced. Examples include printing reports and documents on both sides of the paper; printing appropriate numbers of documents; using email rather than printed correspondence; and using products that are reusable, refillable, repairable, non- toxic, recyclable. Products with reusable, returnable packaging or items requiring the least possible packaging should be purchased when practical. Every effort should be made to prevent excess or unneeded materials from being purchased. B. Reuse of Materials: All employees of the City are responsible for reusing products whenever possible. An example would be to use dishes, glasses, and reusable flatware rather than disposable paper and plastic ware. C. Recycling: All City employees are responsible for separating identified recyclable materials and placing them in appropriate recycling containers. City Recycling includes aluminum cans, steel cans, batteries, cardboard, glass bottles and jars, hard back books, newspapers, phone books, catalogs and magazines, brown paper bags, microfiche, news blend, office blend, plastic bottles (#1 and #2 only), Styrofoam and peanuts, toner cartridges, transparencies, videotapes, and additional items as implemented. Facilities Management Recycling includes construction/demolition debris, fluorescent light bulbs, motor oil, oil filters, paint, pallets, refrigerants, scrap metal, solvents, tires, yard waste, and additional items as implemented. D. Purchase of Recycled Content Material: All City departments are responsible for making efforts to purchase and use products manufactured from or containing recycled materials where the price of such recycled materials is economically feasible and available.