HomeMy Public PortalAboutCity of Valley Park
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July 2017
Adopted ______
Note From The Authors
This document is a Model Operation and Maintenance Program developed to meet the
requirements in the St. Louis Metropolitan Small MS4 Storm Water Permit, Section 4.2.6. All
co-permittees are required to implement an Operation and Maintenance Program to comply
with their permit. The St. Louis County Phase II Storm Water Management Plan calls for co-
permittees to adopt the program by the end of permit year three, March 9, 2006, and fully
implement it by the end of permit year four, March 9, 2007. Under the permit, MSD, as
coordinating authority, must annually report the status of each co-permittees’ compliance with
the milestones in the Plan.
A model program was developed to assist co-permittees in complying with the permit Section
4.2.6, and to help foster uniform approaches to implementing the Operation and Maintenance
(O&M) Program. Each co-permittee must include in their program the applicable elements
from the model program, based on the extent of their infrastructure, municipal facilities and
services. In drafting the model program, the authors made an effort to be as comprehensive
as possible in addressing municipal operations by including generic example text for a variety
of municipal operations. However, a co-permittee may add measures as it deems
appropriate to meet its specific needs. Co-permittees are expected to edit the text in this
model program to specifically apply it to their organization by including details, commitments,
and policies specific to their organization. To assist in this editing process, this document
contains instructions to the co-permittee editors in A SMALL CAPITAL, ITALICIZED FONT LIKE THIS.
THESE INSTRUCTIONS must be addressed in the document and removed from the text before
finalizing your city’s plan. For additional information on the Best Management Practices
(BMPs), please contact members of the Work Group, in Appendix 1-A3, or refer to EPA Fact
Sheets on the web at: http://cfpub.epa.gov/npdes/stormwater/menuofbmps/poll.cfm.
TABLE OF CONTENTS
Chapter 1 - Program Administration ........................................................................................ 7
Chapter 2 - General Housekeeping, Operation and Maintenance ........................................... 9
Chapter 3 - Vehicle/Equipment Repair and Maintenance Operations ................................... 16
Chapter 4 - Vehicle/Equipment Washing ............................................................................... 20
Chapter 5 - Facility Repair, Remodeling and Construction .................................................... 22
Chapter 6 - Cleaning and Maintenance of Roadways, Highways, Bridges and Parking
Facilities ................................................................................................................................ 26
Chapter 7 - Maintenance of Parks, Green Spaces, Trails and Landscaping ......................... 26
Chapter 8 - Cleaning and Maintenance of Drainage Channels, Storm Sewers and Inlet
Structures .............................................................................................................................. 35
Chapter 9 – Operation and Maintenance of Recyling and Composting Facilities .................. 56
Chapter 10 - Water Quality Impact Assessment of Flood Management Projects .................. 56
APPENDICES ....................................................................................................................... 43
Appendix 1-A1: Sixty One Co-Permittees, St. Louis Metropolitan Small MS4 Phase II Permit
#MO-R040005 ....................................................................................................................... 44
Appendix 1-A2: Excerpts from the St. Louis Metropolitan Small MS4 ................................... 45
Appendix 1-A3: Model Operation & Maintenance and Training Program Work Group .......... 48
Appendix 1- A4: Ordinance/Resolution Adopting O&M Program ........................................... 49
Appendix 1- B1: Policies ........................................................................................................ 50
Appendix 2-F3: St. Louis County Waste Management Code ................................................ 48
Appendix 2-F4: Litter Control Ordinance ............................................................................... 53
Appendix 2-F5: Nuisance Ordinance for Debris and Yard Waste .......................................... 54
Appendix 2-F6: Animal Waste Ordinance .............................................................................. 55
Appendix 5-F1: Corps of Engineers 404 Permit & MDNR 401 Certification .......................... 56
Glossary: Definitions of Terms Used In This Document ........................................................ 58
For More Information… ......................................................................................................... 62
Chapter 1 - Program Administration
A. Introduction:
The Missouri Department of Natural Resources (MDNR) issued Phase II Storm Water Permit
MO-R040005 to the (City of Valley Park) and 60 other co-permittees in St. Louis County,
effective March 10, 2003. The area served by the 61 co-permittees is collectively known as
the St. Louis Metropolitan Small MS4. One of the minimum control measures in the permit
that must be addressed by the co-permittees includes pollution prevention and good
housekeeping for municipal operations. Specifically, section 4.2.6.1.1 of the permit (Appendix
1-A2) requires each co-permittee to “develop and implement an operation and maintenance
program that includes a training component and has the ultimate goal of preventing or
reducing pollutant runoff from municipal operations.”
A Storm Water Management Plan (SWMP) for the St. Louis Metropolitan Small MS4 was
developed by the St. Louis Municipalities Phase II Storm Water Planning Committee in the
Fall of 2002 and submitted to MDNR as part of the application for the Phase II permit. As a
co-permittee under the state permit the City of Valley Park is bound by the commitments
contained in the Plan. Chapter 14 of that Plan provided for organization of a municipal work
group to develop a model operation and maintenance program to be adopted by each of the
61 co-permittees.
This document represents the City of Valley Park’s adoption of the work group’s model
program as applicable and tailored to specifically meet the City of Valley Parks’ needs and
goals. This program impacts all facets of municipal operations. It is the City of Valley Park’s
intent to adhere to the policies and procedures stated herein in order to prevent pollution, to
safeguard the environment for the health and benefit of all City of Valley Park employees,
residents and visitors and to serve as a model for the entire regulated area. Where the
municipal operations described in this manual are contracted, rather than performed by
municipal employees, the best management practices (BMPs) will be imposed to the
maximum extent practicable on the contractor through purchasing or contract mechanisms by
including BMPs in the scope of work or job/service specifications. Contractors will be required
to obtain all applicable local/state/federal environmental permits. This program has been
adopted by (Resolution/Ordinance #___) on (Date), (See appendix 1-A4).
B. Policies:
The City of Valley Park has adopted several policies regarding the purchase of recycled
products; janitorial and other supplies exhibiting lower toxicity; utilization of integrated pest
management practices; and other pollution prevention policies. Copies of policies are
contained in Appendix 1-B1.
C. Organization of Manual:
The SWMP prepared for St. Louis County by the Planning Committee contains a detailed
listing of BMP elements that were to be considered when developing a model operation and
maintenance program for the 61 co-permittees. The Planning Committee placed these
elements into nine major categories of municipal operations/activities. Based on its size and
the nature of its municipal services each co-permittee may have activities in only some or in
all nine categories. For consistency within the Plan area, each of the nine categories is
addressed in the following Chapters 2 through 10. A statement of non-applicability is
contained in those chapters where the City of Valley Park is not engaged in the subject
activity.
D. Administration:
The responsible party for administration of the operation and maintenance (O&M) program is
the Director of Public Works. This person is responsible for ensuring the program is kept up
to date, and that employees are trained on the procedures implementing the program.
The City of Valley Park will train all staff associated with activities that can impact pollution in
storm water runoff. Each chapter will identify employees who should be subject to training on
that particular chapter. Employees will receive general storm water pollution prevention
training provided by the Missouri Department of Natural Resources, Environmental Assistance
Office or others. Upon implementation of specific procedures, management will review the
new procedures that incorporate storm water BMPs, proper waste management and
applicable NPDES permit requirements with all employees affected. New employees will be
trained on applicable procedures within the first three months of employment. Contractors
working for the municipality and implementing BMPs for municipal work, as described in
Section A., must train their employees on applicable BMPs before work begins. To maintain
proficiency, a schedule of periodic retraining will be implemented, or provisions made for an
employee awareness campaign to ensure employees remain aware of the BMPs and proper
waste management.
Records documenting the training of employees and contractors must be maintained in file.
Chapter 2 - General Housekeeping, Operation and Maintenance
A. Description of Activities:
Municipal operations include a variety of activities conducted to maintain City owned
property and facilities. This chapter will cover those activities that are not specifically
covered in the other chapters of this document. This chapter covers custodial and building
maintenance activities, materials management and storage, safe material substitutions,
spill plans, establishment of general O&M procedures, scheduling, record keeping and
housekeeping practices in general. In general these subjects do not apply to the City of
Valley Park due to a lack of municipal responsibilities and services.
This chapter also covers general municipal housekeeping issues, which include illegal
dumping, littering, pet wastes, trash storage, and recycling.
B. Locations:
1. City Hall – 320 Benton St., Valley Park, MO 63088. This facility is situated on two point
twenty-one (2.21) acres, with a building size of approximately 4,000 square feet. City
Hall houses the Finance and Administration Department, the Police Department, the
Planning Department, the City Clerk’s office, and the Public Works Department, which
includes the Building Maintenance Division. A paved parking lot is provided for
visitors/employees, and all City vehicles, including police cars. Materials and supplies
utilized in performing all building maintenance, including custodial work, are stored
within the building. A total of 21 employees report to this facility.
2. Public Works Facility –320 Benton St., Valley Park, MO 63088. This facility houses the
Street Maintenance Division and the Fleet Maintenance Division of the Public Works
Department. The main building has six (6) vehicle work bays and a lunch room. A
paved parking lot is provided for visitors/employees. All equipment associated with
street maintenance activities are stored within the equipment storage building, or on the
paved yard storage area. All fleet maintenance activity is done inside the main
building, within the vehicle work bays. The Fleet Maintenance Division maintains the
entire City fleet. The Public Works Facility typically operates from 7 a.m. to 3:30 p.m.
The hours vary during emergency operations such as snow removal. A total of 15
employees report to this facility.
3. City Athletic Complex – 200 St. Louis Ave, Valley Park, MO 63088. This 2-acre facility
consists of 1 baseball/softball field. The complex also contains a 1080 square foot
building. This division is responsible for the maintenance of the athletic complex, the
maintenance of all other City parks, and all grounds maintenance activities associated
with City Hall and the City’s various beautifications areas. A paved parking lot is
provided for employees and patrons. With the exception of the winter months, this
facility operates seven (7) days a week from 7 a.m. to 11 p.m.
C. Responsible Parties:
1. City Hall—The Director of Public Works has authority over City Hall. The building is
actively managed by the City Clerk.
Director of Public Works: (314) 565-4086
City Clerk: (314) 280-2002
2. Public Works Facility—The Director of Public Works has authority over the Public
Works Facility.
Director of Public Works: (314) 565-4086
3. City Athletic Complex—The Director of Parks has authority over the athletic
complex.
Director of Parks: (314) 985-4649
D. Materials/Supplies Acquisition, Storage and Usage:
1. City Hall: Material/supply needs are determined by the City Clerk or Public Works
Director.
Material Maximum Quantity Kept
On Hand
For Use
Within
Storage
Location
Various Cleaning Supplies 15 Gallons Six Months Storeroom
Latex Paint 15 Gallons Six Months Storeroom
Aerosol Cans (various
products) Only Amount Needed Six Months Storeroom
Emergency Backup Batteries
(lead acid) 2 Six Months Storeroom
Fluorescent Lamps 50 Six Months Storeroom
2. Public Works Facility: Material/supply needs are determined by the Public Works
Director.
Material
Maximum
Quantity Kept On
Hand
For Use
Within Storage Location
Various Cleaning
Supplies 10 Gallons Six
Months Custodial Closet
3. Athletic Complex: Material/supply needs are determined by the Director of Parks.
Material
Maximum
Quantity Kept On
Hand
For Use
Within Storage Location
Various Cleaning
Supplies 10 Gallons Six
Months Custodial Closet
E. Waste Generation, Storage, Disposal, Recycling:
1. City Hall: Standard office waste is generated, along with waste from custodial
operations. Wastes from building and office maintenance activities are also included in
this list.
Waste
Maximum
Storage
Capacity
Storage
Location
Method Of
Disposal Contractor Frequency
Standard
Office Waste Landfill City Daily
White Paper &
Cardboard
Various
Containers Recycle City Weekly
Aluminum
Cans & Plastic
Bottles
Various
Containers Recycle City Weekly
Custodial
Waste (mop
buckets, auto
scrubber,
water based
cleaners)
N/A N/A
Dump in Drain
to Sanitary
Sewer.
N/A Daily
Emergency
Lighting
Batteries (lead
acid, NiCd)
Box Storeroom Recycle
Hazardous
Material
Recycler
Quarterly
Lamp Ballasts Box Storeroom
Landfill (if
PCBs, with
approval)
City Quarterly
Lamps
(fluorescent,
mercury vapor,
sodium vapor
Box Storeroom Recycle
Hazardous
Material
Recycler
Quarterly
Computer
Monitors,
CPUs
Box Storeroom Recycle
Reuse or
Hazardous
Material
Recycler
As Needed
Oil Based
Paints and
Thinners
Gallon
Container Storeroom
Hazardous
Waste
Vendor
Quarterly
2. Public Works Facility: Standard office waste is generated, along with waste from
custodial operations. Additional waste generated from vehicle maintenance activities and
street maintenance activities is included in Chapters 3 and 6 of this document.
Waste
Maximum
Storage
Capacity
Storage
Location
Method Of
Disposal Contractor Frequency
Standard Office
Waste Landfill City Daily
White Paper &
Cardboard
Various
Container
s
Picked up for
Recycling. City Weekly
Aluminum Cans
& Plastic Bottles
Various
Container
s
Picked up for
Recycling. City Weekly
Custodial Waste
(mop buckets,
auto scrubber)
N/A N/A
Dump in Drain
to Sanitary
Sewer.
N/A Daily
3. Athletic Complex: Standard office waste is generated from the maintenance building.
Additional waste generated from parks maintenance activities is included in Chapter 7 of this
document.
Waste
Maximum
Storage
Capacity
Storage
Location
Method of
Disposal Contractor Frequency
Standard Office
Waste
1 – 3 yd3
Dumpsters Parking Lot City City Twice a
Week.
C. Best Management Practices:
FACILITIES
• Maintain site plumbing plans showing sanitary and storm sewer connections. Ensure
wastewater is discharged only to the sanitary sewer, and storm water to the storm
sewer. Label storm drain inlets to ensure they are used only for storm water drainage.
• Minimize the use of pesticides through an Integrated Pest Management (IPM) Program.
An IPM Program uses monitoring of pest populations compared to an action threshold,
and then choosing the proper tactics, using nonchemical pest control practices, such as
mechanical and biological controls, when possible, or less toxic products when needed.
IPM does not rely on routine applications of pesticide based on a calendar date.
Reduce the risk of West Nile Virus by reducing stagnant water (mosquito breeding
grounds) caused by water drainage gutters and drains clean will also reduce conditions
suitable for mosquito breeding.
" M i n i m i z e t h e u s e o f h e r b i c i d e s t h r o u g h a n I n t e g r a t e d P e s t M a n a g e m e n t P r o g r a m f o r
w e e d c o n t r o l . W i t h t u r f g r a s s , p r e v e n t i o n o f w e e d i n f e s t a t i o n b e g i n s w i t h p r a c t i c e s t o
p r o m o t e h e a l t h y g r a s s t h r o u g h p r o p e r p l a n t i n g , w a t e r i n g , f e r t i l i z i n g , m o w i n g ,
a e r i f i c a t i o n , a n d t h a t c h c o n t r o l .
M A T E R I A L M A N A G E M E N T
" C o l l e c t a n d r e c y c l e t o t h e m a x i m u m e x t e n t p r a c t i c a b l e , w a s t e s g e n e r a t e d b y m u n i c i p a l
o p e r a t i o n s .
" D e v e l o p p o l i c y t o p u r c h a s e e n v i r o n m e n t a l l y p r e f e r r e d p r o d u c t s w h e n e v e r p r a c t i c a l .
" P r o v i d e f o r t h e p r o p e r d i s p o s a l o f a l l w a s t e s g e n e r a t e d o r c o l l e c t e d i n t h e c o u r s e o f
m u n i c i p a l o p e r a t i o n s , i n a c c o r d a n c e w i t h a l l a p p l i c a b l e l o c a l , s t a t e a n d f e d e r a l l a w s .
" I n s p e c t f a c i l i t i e s f o r l i t t e r o n a r e g u l a r b a s i s , a n d c l e a n u p a s n e e d e d .
" K e e p t r a s h c o n t a i n e r l i d s c l o s e d t o k e e p r a i n o u t . D o n o t d i s p o s e o f l i q u i d w a s t e i n t h e
t r a s h c o n t a i n e r .
" E n s u r e t h a t t h e c o l l e c t i o n f r e q u e n c y o f t r a s h c o n t a i n e r s i s a p p r o p r i a t e t o a v o i d
o v e r f l o w s .
" O u t d o o r m a t e r i a l s t o c k p i l e s a t b o t h p e r m a n e n t a n d j o b s i t e l o c a t i o n s s h o u l d b e c o v e r e d
t o p r o t e c t f r o m r a i n f a l l a n d p r e v e n t c o n t a m i n a t i o n o f s t o r m w a t e r r u n o f f .
" M a t e r i a l s t o c k p i l e s w h i c h c a n n o t f e a s i b l y b e c o v e r e d s h o u l d b e s u r r o u n d e d b y a b e r m
o r o t h e r w i s e c o n t a i n e d s o t h a t s t o r m w a t e r r u n o f f c a n b e c a p t u r e d .
" P e t r o l e u m p r o d u c t s , f u e l s , c h e m i c a l s , h a z a r d o u s a n d t o x i c m a t e r i a l s , a n d a l l w a s t e s
s h o u l d b e p r o p e r l y l a b e l e d t o e n s u r e a p p r o p r i a t e h a n d l i n g a n d d i s p o s a l .
" P e t r o l e u m p r o d u c t s , f u e l s , c h e m i c a l s , h a z a r d o u s a n d t o x i c m a t e r i a l s , a n d a l l w a s t e s
s h o u l d b e s t o r e d a n d h a n d l e d w i t h a p p r o p r i a t e s a f e g u a r d s t o p r e v e n t c o n t a m i n a t i o n o f
s t o r m w a t e r f r o m d r i p s a n d s p i l l a g e f r o m t h e t r a n s f e r o f m a t e r i a l s . L i q u i d c o n t a i n e r s
s h o u l d b e s t o r e d u n d e r r o o f , o r i f o u t d o o r s , c o n t a i n e r s s h o u l d b e k e p t c l e a n a n d s e a l e d
w a t e r - t i g h t .
" P r e v e n t s p i l l s o f h a z a r d o u s m a t e r i a l s b y s e l e c t i n g s t o r a g e a r e a s t h a t a v o i d t r a f f i c t o
m i n i m i z e a c c i d e n t a l c o n t a c t , a n d s e l e c t a r e a s t h a t a r e a w a y f r o m s t o r m d r a i n i n l e t s a n d
s t r e a m s t o m i n i m i z e t h e i m p a c t o f a s p i l l . S t o r a g e a r e a s s h o u l d b e k e p t c l e a n a n d
o r g a n i z e d .
" C o n t a i n a n d c l e a n u p a l l s p i l l s i m m e d i a t e l y . E n s u r e e m p l o y e e s a r e f a m i l i a r w i t h s p i l l
r e s p o n s e p r o c e d u r e s a n d t h e l o c a t i o n o f s p i l l k i t s t o e n a b l e t h e m t o s t o p t h e s p i l l s a t
t h e s o u r c e a n d c o n t a i n t h e s p i l l e d m a t e r i a l . W i t h t r a i n i n g o n h a z a r d s f r o m a m a t e r i a l
s a f e t y d a t a s h e e t , m i n o r s p i l l s c a n b e a d d r e s s e d b y e m p l o y e e s , h o w e v e r , s i g n i f i c a n t
s p i l l s w i l l r e q u i r e e v a c u a t i o n a n d c o n t a c t i n g e m e r g e n c y r e s p o n d e r s .
" K e e p m a t e r i a l s s a f e t y d a t a s h e e t s ( M S D S ) f o r c h e m i c a l s o n s i t e f o r i n f o r m a t i o n o n
r e p o r t a b l e s p i l l q u a n t i t i e s , p r o p e r h a n d l i n g , a n d h e a l t h a n d s a f e t y i s s u e s .
" M a i n t a i n a n d p o s t a l i s t o f e m e r g e n c y c o n t a c t n u m b e r s f o r s p i l l r e p o r t i n g a n d s p i l l
c l e a n - u p c o n t r a c t o r r e s p o n s e .
" P r e p a r e f o r a p p r o p r i a t e l y h a n d l i n g t h e c l e a n u p o f t h e s p i l l e d m a t e r i a l a n d d i s p o s a l o f
w a s t e . D o n o t h o s e d o w n s p i l l s t o t h e s t o r m s e w e r s y s t e m . C l e a n u p s p i l l s w i t h d r y
m e t h o d s , u s i n g a b s o r b e n t t o p i c k u p f l u i d s .
" S p i l l r e s p o n s e p l a n s a r e r e c o m m e n d e d f o r a l l a r e a s o f m u n i c i p a l o p e r a t i o n s .
" E s t a b l i s h a t a l l m u n i c i p a l f a c i l i t i e s m a t e r i a l s m a n a g e m e n t a n d i n v e n t o r y c o n t r o l s t o
i n c l u d e t h e p r o p e r i d e n t i f i c a t i o n o f h a z a r d o u s a n d n o n - h a z a r d o u s s u b s t a n c e s , a n d
p r o p e r l a b e l i n g o f a l l c o n t a i n e r s .
" R e g u l a r i n s p e c t i o n s a n d i n v e n t o r y o f m a t e r i a l s t o r a g e a n d u s e a r e a s s h o u l d b e
p e r f o r m e d t o e n s u r e B M P s a r e b e i n g u s e d .
C O M M U N I T Y
" D e v e l o p / e n f o r c e o r d i n a n c e s f o r w a s t e c o n t a i n e r s w h i c h r e g u l a t e s i z e , t y p e , c o v e r s a n d
w a t e r - t i g h t n e s s f o r r e s i d e n t i a l , c o m m e r c i a l a n d i n d u s t r i a l a r e a s .
" D e v e l o p / e n f o r c e o r d i n a n c e s a g a i n s t i l l e g a l d u m p i n g , l i t t e r i n g a n d i m p r o p e r y a r d w a s t e
d i s p o s a l , p r o v i d i n g f o r c o r r e c t i v e a c t i o n , e n f o r c e m e n t a n d p e n a l t i e s .
" D e v e l o p / e n f o r c e o r d i n a n c e s r e q u i r i n g p e t o w n e r s , p r o p e r t y o w n e r s , a n d e q u e s t r i a n a n d
a n i m a l b o a r d i n g f a c i l i t i e s t o c l e a n u p w a s t e s f r o m t h e i r p e t s a n d o t h e r a n i m a l s .
" P r o v i d e p e t w a s t e s c o o p d i s p e n s e r s a n d s i g n a g e i n p a r k s a n d o t h e r p u b l i c a r e a s
f r e q u e n t e d b y p e t w a l k e r s t o p r o m o t e t h e p r o p e r d i s p o s a l o f p e t w a s t e a n d n o t i f y t h e
p u b l i c o f o r d i n a n c e r e q u i r e m e n t s .
" P r o v i d e r e c y c l i n g a n d y a r d w a s t e s e r v i c e s f o r r e s i d e n t i a l w a s t e .
" P r o v i d e s u f f i c i e n t n u m b e r s o f a p p r o p r i a t e l y - s i z e d w a s t e r e c e p t a c l e s a t m u n i c i p a l
f a c i l i t i e s a n d i n p u b l i c a r e a s w i t h r e g u l a r l y s c h e d u l e d s e r v i c i n g , c o l l e c t i o n a n d d i s p o s a l .
" E d u c a t e c i t i z e n s o n t r a s h a n d p e t w a s t e i s s u e s t o p r o m o t e c o m p l i a n c e w i t h o r d i n a n c e s
u s i n g a v a i l a b l e m e t h o d s s u c h a s r e s i d e n t n e w s l e t t e r s , b r o c h u r e s , i n t e r n e t s i t e s , s t o r m
d r a i n m a r k i n g p r o j e c t s , e t c .
" P r o m o t e a n d a s s i s t i n n e i g h b o r h o o d a n d s t r e a m c l e a n - u p a c t i v i t i e s .
" D e v e l o p / e n f o r c e m u n i c i p a l o r d i n a n c e s a g a i n s t i l l e g a l d i s c h a r g e s t o s t o r m w a t e r f r o m
s o u r c e s s u c h a s f a i l i n g s e p t i c t a n k s , s e p t i c t a n k s d i s c h a r g i n g t o s t o r m w a t e r , e t c .
" D e v e l o p / e n f o r c e m u n i c i p a l o r d i n a n c e s r e q u i r i n g t h e p r o p e r m a i n t e n a n c e o f s e p t i c t a n k s
a n d o t h e r s m a l l o n s i t e s e w a g e d i s p o s a l s y s t e m s .
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