HomeMy Public PortalAboutCity of Bellefontaine NeighborsOPERATION AND MAINTENANCE PROGRAM
FOR THE PREY 1NTION AND REDUCTION
OF POLLUTION IN STORM WATER RUNOFF
FROM MUNICIPAL OPERATIONS
WITHIN THE CITY OF
City of Be lefontatne Neighbors
S % LOUIS COUNTY, MISSOURI
TABLE OF CONTENTS
Chapter 1 - Program Administration 3
Chapter 2 - General Housekeeping, Operation and Maintenance 5
Chapter 3 - Vehicle/Equipment Repair and Maintenance Operations 15
Chapter 4 - Vehicle/Equipment Washing 21
Chapter 5 - Facility Repair, Remodeling and Construction 23
Chapter 6 - Cleaning and Maintenance of Roadways, Highways, Bridges and Parking
Facilities 27
Chapter 7 - Maintenance of Parks, Green Spaces, Trails and Landscaping 32
Chapter 8 - Cleaning and Maintenance of Drainage Channels, Storm Sewers and Inlet
Structures 38
Chapter 9 - Operation and Maintenance of Recycling and Composting Facilities 42
Chapter 10 - Water Quality Impact Assessment of Flood Management Projects 45
APPENDICES 48
Appendix 1 -Al: Sixty One Co-Permittees, St. Louis Metropolitan Small MS4 Phase II Permit
#MO -R040005 48
Appendix 1-A2: Excerpts from the St. Louis Metropolitan Small MS4 49
Appendix 1-A3: Model Operation & Maintenance and Training Program Work Group 52
Appendix 1- A4: Ordinance/Resolution Adopting O&M Program 53
Appendix 1- B1: Policies 54
Appendix 2 -Fl: Sample Recycling Policy 55
Appendix 2-F2: Sample Green Procurement Policy 57
Appendix 2-F3: St. Louis County Waste Management Code 58
Appendix 2-F4: Model — Litter Control Ordinance 63
Appendix 2-F5: Model — Nuisance Ordinance for Debris and Yard Waste 64
Appendix 2-F6: Model — Animal Waste Ordinance 65
Appendix 5 -Fl: Corps of Engineers 404 Permit & MDNR 401 Certification 65
Glossary: Definitions of Terms Used In This Document 66
For More Information 71
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Chapter 1 - Program Administration
A. Introduction:
The Missouri Department of Natural Resources (MDNR) issued Phase II Storm Water Permit
MO -R040005 to the (municipality name) and 60 other co-permittees in St. Louis County,
effective March 10, 2003. The area served by the 61 co-permittees is collectively known as
the St. Louis Metropolitan Small MS4. One of the minimum control measures in the permit
that must be addressed by the co-permittees includes pollution prevention and good
housekeeping for municipal operations. Specifically, section 4.2.6.1.1 of the permit (Appendix
1-A2) requires each co-permittee to "develop and implement an operation and maintenance
program that includes a training component and has the ultimate goal of preventing or
reducing pollutant runoff from municipal operations."
A Storm Water Management Plan (SWMP) for the St. Louis Metropolitan Small MS4 was
developed by the St. Louis Municipalities Phase II Storm Water Planning Committee in the
Fall of 2002 and submitted to MDNR as part of the application for the Phase II permit. As a
co-permittee under the state permit the (municipality name) is bound by the commitments
contained in the Plan. Chapter 14 of that Plan provided for organization of a municipal work
group to develop a model operation and maintenance program to be adopted by each of the
61 co-permittees.
This document represents the (municipality name) adoption of the work group's model
program as applicable and tailored to specifically meet (municipality name) needs and goals.
This program impacts all facets of municipal operations. It is the (municipality name) intent to
adhere to the policies and procedures stated herein in order to prevent pollution, to safeguard
the environment for the health and benefit of all (city) employees, residents and visitors and to
serve as a model for the entire regulated area. Where the municipal operations described in
this manual are contracted, rather than performed by municipal employees, the best
management practices (BMPs) will be imposed to the maximum extent practicable on the
contractor through purchasing or contract mechanisms by including BMPs in the scope of
work or job/service specifications. Contractors will be required to obtain all applicable
local/state/federal environmental permits. This program has been adopted by
(Resolution/Ordinance # ) on (Date), (See appendix 1-A4).
B. Policies:
The City of Bellefontaine Neighbors is currently working to adopt several policies regarding
the purchase of recycled products; janitorial and other supplies exhibiting lower toxicity;
utilization of integrated pest management practices; and other pollution prevention policies.
C. Organization of Manual:
The SWMP prepared for St. Louis County by the Planning Committee contains a detailed
listing of BMP elements that were to be considered when developing a model operation and
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maintenance program for the 61 co-permittees. The Planning Committee placed these
elements into nine major categories of municipal operations/activities. Based on its size and
the nature of its municipal services each co-permittee may have activities in only some or in
all nine categories. For consistency within the Plan area, each of the nine categories is
addressed in the following Chapters 2 through 10. A statement of non -applicability is
contained in those chapters where the City of Bellefontaine Neighbors is not engaged in the
subject activity.
D. Administration:
The responsible party for administration of the operation and maintenance (O&M) program is
the Director of Public Works. This person is responsible for ensuring the program is kept up
to date, and that employees are trained on the procedures implementing the program.
The City of Bellefontaine Neighbors will train all staff associated with activities that can impact
pollution in storm water runoff. Each chapter will identify employees who should be subject to
training on that particular chapter. Employees will receive general storm water pollution
prevention training provided by the Missouri Department of Natural Resources, Environmental
Assistance Office or others. Upon implementation of specific procedures, management will
review the new procedures that incorporate storm water BMPs, proper waste management
and applicable NPDES permit requirements with all employees affected. New employees will
be trained on applicable procedures within the first three months of employment. Contractors
working for the municipality and implementing BMPs for municipal work, as described in
Section A., must train their employees on applicable BMPs before work begins. To maintain
proficiency, a schedule of periodic retraining will be implemented, or provisions made for an
employee awareness campaign to ensure employees remain aware of the BMPs and proper
waste management.
Records documenting the training of employees and contractors must be maintained in file.
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Chapter 2 - General Housekeeping, Operation and Maintenance
A. Description of Activities:
Municipal operations include a variety of activities conducted to maintain City owned
property and facilities. This chapter will cover those activities that are not specifically
covered in the other chapters of this document. This chapter covers custodial and building
maintenance activities, materials management and storage, safe material substitutions,
spill plans, establishment of general O&M procedures, scheduling, record keeping and
housekeeping practices in general.
This chapter also covers general municipal housekeeping issues, which include illegal
dumping, littering, pet wastes, trash storage, and recycling.
B. Locations:
1. City Hall — 9641 Bellefontaine Road. This facility is situated on 4 acres with a building
size of approximately 6950 square feet. City Hall houses the Finance and
Administration Department, the City Clerk's office, the Mayor's office, Court Clerk's
office, the Building Department, the Police Department, and the Public Works
Department, which includes the Building Maintenance Division. A paved parking lot is
provided for visitors/employees. Materials and supplies utilized in performing all
building maintenance, including custodial work, are stored within the building. A total of
47 employees report to this facility.
2. Recreation Center — 9669 Bellefontaine Road. This 7 -acre facility consists of an
indoor/outdoor pool; weight room; game room; racquetball court; (2) meeting rooms;
kitchen; gymnasium; control office; restrooms and locker rooms; steam room;
maintenance and storage. A paved parking lot is provided for visitors and employees.
This facility operates (7) days a week from 9:00 a.m. to 9:00 p.m. A total of (7) full-time
employees and approximately (25) part-time employees report to this facility.
3. Bissell Hills Park —10237 Ashbrook Drive. This 4.4 -acre site consists of (1) picnic
shelter with (6) tables (capacity: 75); (1) restroom; (1) playground; (2) unlighted softball
fields; (2) unlighted tennis courts; and (1) football/soccer field. The park includes a
paved parking lot.
4. St. Cyr Park — 1041 Hopedale drive. This 6.2 -acre site consists of (1) picnic shelter
with (4) electrical outlets (capacity: 125); (10) picnic tables; Restrooms; (1) playground;
(2) tennis courts; ((2) unlighted softball fields; and (1) football/soccer field. The park
included a paved parking lot.
5. Tanglewood Park — 1222 Cambers Road. This 6.2 -acre site consists of (1) picnic
shelter with (4) electrical outlets (capacity: 125); (10) picnic tables; Restrooms; (1)
playground; (2) tennis courts; ((2) unlighted softball fields; and (1) unlighted
football/soccer field. The park included a paved parking lot.
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6. Belgrove Park — 1253 Belgrove Drive. This 1.1 -acre site consists of (1) picnic table and
(1) playground.
7. Klein Park — 10001 Bellefontaine Road. This .9 -acre site consists of (2) picnic tables;
(1) playground; and (1) gazebo.
8. Pruett Park — 10715 Lilac Avenue. This 5.1 -acres site consists of (1) picnic table and
(2) unlighted outdoor basketball courts.
9. Wilderness Park — Chambers Road & Bellefontaine Road. This 10.8 -acres site
consists of (1) picnic table and a 1.8 mile nature trail.
10. Doherty Park — 9212 Marias. This 4.7 -acre site consists of open play space.
C. Responsible Parties:
1. City Hall - The Mayor has authority over City Hall. The building is a managed by the
City Clerk.
Mayor: 314 867-0076
City Clerk: 314-867-0076
2. Public Works Facility — The Public Works Supervisor has authority over the Public
Works Facility.
Public Works Supervisor: 314-867-0076
3. Recreation Center - The Parks and Recreation Supervisor has authority over the Rec
Center. The complex is actively managed by the Parks Supervisor.
Parks and Recreation Supervisor: (314) 867-0700
4. All City Parks - The Parks and Recreation Supervisor has authority over all City parks.
The parks are actively managed by the Parks & Rec Supervisor.
Parks & Rec Supervisor: (314) 867-0700
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D. Materials/Supplies acquisition, storage and usage:
1. City Hall: Material/supply needs are determined by Custodian.
Material
Maximum Quantity Kept
On Hand
For Use
Within
Storage Location
Various Cleaning
Supplies
5 Gallons
Six Months
Warehouse portion of basement and
various custodial closets.
Aerosol Cans (various
products)
Only Amount Needed
Six Months
Storeroom
Fluorescent Lamps
50
Six Months
Public Works
Light Ballasts
2
Six Months
Rec Center
2. Public Works Facility: Material/supply needs are determined by the Public Works
Supervisor. Material/supplies used in vehicle/equipment maintenance and repair
operations are listed in Chapter 3. Materials/supplies used in roadway/bridge
maintenance are listed in Chapter 6.
3. Rec Center and Aquatics: Material/supply needs are determined by Rec Center
Supervisor.
Material
Maximum Quantity Kept On Hand
For Use Within
Storage Location
Various Cleaning Supplies
15 Gallons
Six Months
Custodial Closets
Paint (Latex)
25 Gallons
Six Months
Maintenance Room
Aerosol Cans (various products)
24 Cans
Six Months
Custodial Closets
Thinner
2 Gallons
Six Months
Maintenance Room
Fluorescent Lamps
50
Six Months
Boiler Room
Light Ballasts
12
Six Months
Boiler Room
Aerosol Paint
24 Cans
Six Months
Maintenance Room
Water Based Cleaners
5 Gallons
Six Months
Maintenance Room
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Herbicides
3 Gallons
Six Months
Maintenance Room
E. Waste generation, storage, disposal, recycling:
1. City Hall: Standard office waste is generated, along with waste from custodial
operations. A fountain located in the rear of the building is backwashed on a regular
basis. Wastes from building and office maintenance activities are also included in this
list.
Waste
Maximum
Storage
Capacity
Storage Location
Method Of
Disposal
Contractor
Frequency
Standard Office
Waste
2 —15 yd3
Dumpsters
Fenced Area
Outside of Loading
Dock
Landfill
Waste Mgmt
Weekly
White Paper &
Cardboard
Various
Containers
Loading Dock
Recycle
Waste Mgmt
Weekly
Aluminum Cans &
Plastic Bottles
Various
Containers
Loading Dock
Recycle
Waste Mgmt
Weekly
Custodial Waste
(mop buckets, auto
scrubber, water
based cleaners)
N/A
N/A
Dump in Drain to
Sanitary Sewer.
N/A
Daily
Lamp Ballasts
Box
Maintenance Shop
Landfill (if PCBs,
with approval)
Waste Mgmt
Quarterly
Lamps (fluorescent,
mercury vapor,
sodium vapor
Box
Maintenance Shop
Recycle
Hazardous
Material
Recycler
Quarterly
Lamp (green tip
fluorescent)
Box
Loading Dock
Landfill
Waste Mgmt
Weekly
Computer Monitors,
CPUs
Box
Storage Area
Recycle
Reuse or
Hazardous
Material
Recycler
As Needed
Oil Based Paints
and Thinners
N/A
Organic Solvents
N/A
2. Public Works Facility: Standard office waste is generated, along with waste from
custodial operations. Additional waste generated from vehicle maintenance activities
and street maintenance activities is included in Chapters 3 and 6 of this document.
Page 8 of 72Rev. 2/18/05
Waste
Maximum
Storage
Capacity
Storage Location
Method Of
Disposal
Contractor
Frequency
Standard Office
Waste
5 yd3
Dumpsters
Parking Lot
Waste Hauler
Three a week
White Paper &
Cardboard
Various
Containers
Brought to City Hall
Picked up for
Recycling.
Waste Mgmt
Weekly
Aluminum Cans &
Plastic Bottles
Various
Containers
Brought to City Hall
Picked up for
Recycling.
Waste Mgmt
Weekly
Custodial Waste
(mop buckets, auto
scrubber)
N/A
N/A
Dump in Drain to
Sanitary Sewer.
N/A
Daily
Backwash Water
from Fountain
N/A
N/A
Discharged to
Sanitary Sewer.
City Personnel
Weekly
4. Parks: Standard office waste is generated, along with waste from custodial operations.
Additional waste generated from parks maintenance activities is included in Chapter 7
of this document.
Waste
Maximum
Storage
Capacity
Storage Location
Method Of
Disposal
Contractor
Frequency
Standard Office
Waste
3 yd
Dumpster
Fenced Area
Outside of
Building
Picked up by
Waste Hauler.
Waste Mgmt
Three a Week.
Custodial Waste
(mop buckets,
auto scrubber)
N/A
N/A
Dump in Drain to
Sanitary Sewer.
N/A
Daily
Backwash Water
from Swimming
Pool
N/A
N/A
Discharged to
Sanitary Sewer.
In -House
Weekly
Aluminum Plastic
Recycle
3-55 Gallon
Carts
Boiler Room
Trash Hauler
Waste Mgmt
Weekly
Lamps
Box
Maintenance
Room
Recyle
Waste Mgmt
As Needed
Page 9 of 72Rev. 2/18/05
Medical Waste
5 Gallons
Maintenance
Room
Transfer to PD
Christian NE
Hospital
As Needed
F. Best Management Practices (BMP):
FACILITIES
• Pool drainage and filter backwash water from chlorinated swimming pools, fountains
and lined ponds must be discharged into the sanitary sewer system. Other chlorinated
water from water line or tank disinfection must also be directed to the sanitary sewer.
• Any discharge to surface water of pool or backwash water from pools and ponds must
be dechlorinated prior to discharging into storm sewer system under the conditions of
an NPDES permit obtained by the facility. The NPDES permit requires ceasing
chlorination 7 days prior to discharge or using chemical dechlorination. These
discharges to surface water must be approved under local building code, and not
create a nuisance to adjoining property.
• Avoid using copper or silver -containing algaecides in pools, fountains and ponds.
• Ensure grease traps and oil/water separators in kitchens and food service areas are
maintained. Avoid sanitary sewer grease -blockage by regularly pumping out traps and
separators.
• Maintain site plumbing plans showing sanitary and storm sewer connections. Ensure
wastewater is discharged only to the sanitary sewer, and storm water to the storm
sewer. Label storm drain inlets to ensure they are used only for storm water drainage.
• Minimize the use of pesticides through an Integrated Pest Management (IPM) Program.
An IPM Program uses monitoring of pest populations compared to an action threshold,
and then choosing the proper tactics, using nonchemical pest control practices, such as
mechanical and biological controls, when possible, or less toxic products when needed.
IPM does not rely on routine applications of pesticide based on a calendar date.
Page 10 of 72Rev. 2/18/05
Reduce the risk of West Nile Virus by reducing stagnant water (mosquito breeding
grounds) caused by cans, containers and tires present in litter and junk piles. Keeping
storm water drainage gutters and drains clean will also reduce conditions suitable for
mosquito breeding. Refer to MU Extension IPM Guides at:
http://ipm.missouri.edu/ipmresources.htm (See Chapter 7 for additional BMPs.)
• Minimize the use of herbicides through an Integrated Pest Management Program for
weed control. With turf grass, prevention of weed infestation begins with practices to
promote healthy grass through proper planting, watering, fertilizing, mowing,
aerification, and thatch control. Refer to MU Extension Publication IPM1009:
http://muextension.missouri.edu/xplor/agquides/pests/ipm1009.htm (See Chapter 7 for
additional BMPs.)
MATERIAL MANAGEMENT
• Develop a policy to purchase Redcice a then Recycle
recycled products or products with
high post -consumer waste content
whenever practical. Many resources are available from the EPA WasteWise Helpline:
800 EPA -WISE. Website: http://www.epa.gov/epaoswer/non-
hw/reduce/wstewise/wrr/buyq&a. htm
(See Appendix 2-F1 for a sample waste reduction and recycling policy.)
• Collect and recycle, to the maximum extent practicable, wastes generated by municipal
operations. (See the policy in Appendix 2-F1.)
• Develop policy to purchase environmentally preferred products whenever practical. For
a "Database of Environmental Information for Products and Services," see EPA
website: http://yosemite1.epa.gov/oppt/eppstand2.nsf/
(See Appendix 2-F2 for a sample green procurement policy or
http://www. pwgsc.gc.ca/sd-env/sds2003/green-procurement-e. html).
• Provide for the proper disposal of all wastes generated or collected in the course of
municipal operations, in accordance with all applicable local, state and federal laws.
• Inspect facilities for litter on a regular basis, and clean up as needed.
• Keep trash container lids closed to keep rain out. Do not dispose of liquid waste in the
trash container.
• Ensure that the collection frequency of trash containers is appropriate to avoid
overflows.
• Outdoor material stockpiles at both permanent locations and at job sites should be
covered to protect from rainfall and prevent contamination of storm water runoff.
• Material stockpiles which can not feasibly be
covered should be surrounded by a berm or
otherwise contained so that storm water
runoff can be captured.
• Petroleum products, fuels, chemicals,
hazardous and toxic materials, and all wastes
should be properly labeled to ensure
appropriate handling and disposal.
• Petroleum products, fuels, chemicals,
hazardous and toxic materials, and all wastes
Page 11 of 72Rev. 2/18/05
should be stored and handled with appropriate safeguards to prevent contamination of
storm water from drips and spillage from the transfer of materials (for example, cover
storage containers, use collection trays for drips, maintain spill kits and floor drain plugs
to contain spills, etc.). Liquid containers should be stored under roof; or if outdoors,
containers should be kept clean and sealed water-
tight.
• Prevent spills of hazardous materials by selecting
storage areas that avoid traffic to minimize
accidental contact, and select areas that are away
from storm drain inlets and streams to minimize
the impact of a spill. Storage areas should be kept
clean and organized.
• Contain and clean up all spills immediately.
Ensure employees are familiar with spill response
procedures and the location of spill kits to enable
them to stop the spills at the source and contain the spilled material. With training on
hazards from a material safety data sheet, minor spills can be addressed by
employees, however, significant spills will require evacuation and contacting
emergency responders.
• Keep material safety data sheets (MSDS) for chemicals onsite for information on
reportable spill quantities, proper handling, and health and safety issues.
• Maintain and post a list of emergency contact numbers for spill reporting and spill
clean-up contractor response, including: Missouri Department of Natural Resources
(MDNR) — 573-634-2436, National Response Center — 800-424-8802, and for releases
to the sewer, MSD — 314-768-6260. Reportable quantities (RQ) for chemicals are
listed on the MSDS, and petroleum RQs include: any amount released to a storm
sewer or waterway causing a sheen, 25 gallons from an underground tank, and 50
gallons from all other sources.
• Prepare for appropriately handling the clean up of the spilled material and disposal of
waste. Do not hose down spills to the storm sewer system. Clean up spills with dry
methods, using absorbent to pickup fluids.
• Spill response plans are recommended for all areas of municipal operations. Spill
Prevention Control and Countermeasure (SPCC) plans are required to meet regulatory
criteria in 40 CFR 112 for sites with a storage capacity over 660 gallons oil in one
container or 1,320 gallons on site.
• Establish at all municipal facilities materials management and inventory controls to
include the proper identification of hazardous
and non -hazardous substances, and proper
labeling of all containers.
• Regular inspections and inventory of material
storage and use areas should be performed
to ensure BMPs are being used.
COMMUNITY
• Develop/enforce ordinances for waste
containers which regulate size, type, covers
and water -tightness for residential,
Page 12 of 72Rev. 2/18/05
commercial and industrial areas. (See Appendix 2-F3 for language from the St. Louis
County Waste Management Code.)
• Develop/enforce ordinances against illegal dumping, littering and improper yard waste
disposal, providing for corrective action, enforcement and penalties. (See Appendix
2-F4 and 2-F5 for Model Ordinances.)
• Develop/enforce ordinances requiring pet owners, property owners, and equestrian and
animal boarding facilities to clean up wastes from their pets and other animals. (See
Appendix 2-F6 for Model Ordinance).
• Provide pet waste scoop dispensers and signage in parks and other public areas
frequented by pet walkers to promote the proper disposal of pet waste and notify the
public of ordinance requirements.
• Provide recycling and yard waste services for residential waste.
• Provide sufficient numbers of appropriately -sized waste receptacles at municipal
facilities and in public areas with regularly scheduled servicing, collection and disposal.
• Educate citizens on trash and pet waste issues to promote compliance with ordinances
using available methods such as resident newsletters, brochures, internet sites, storm
drain marking projects, etc.
• Promote and assist in neighborhood and stream clean-up activities.
• Develop/enforce municipal ordinances against illegal discharges to storm water from
sources such as failing septic tanks, septic tanks discharging to storm water, etc.
Ordinances to address illegal connections of sanitary sewers should be at least as
stringent as the Missouri Department of Health regulations in 19 CSR 20-3 and County
requirements, such as St. Louis County Plumbing Code Section 1103.
• Develop/enforce municipal ordinances requiring the proper maintenance of septic tanks
and other small onsite sewage disposal systems. For a model ordinance, see:
http://www.aniec.org/html/ord-modelseptic.htm
O&M PROGRAM
• Establish standard operation and maintenance procedures, maintenance schedules
and long term inspection procedures in accordance with this program manual with
emphasis on safety, efficiency, and compliance with applicable laws and good
environmental stewardship.
• General housekeeping inspections of facilities and storage areas should be performed
once a month and records kept of the inspections.
• Develop record keeping procedures that effectively track implementation of program
elements and that provide the information necessary to meet the reporting
requirements of the MS4 permit.
G. NPDES Permit status:
Applicable MDNR general storm water permits must be obtained if the City of Bellefontaine
Neighbos engages in the following activities described by the following categories:
EquipmentNehicle Washing (G75, See also Chapter 4) - Car wash wastewater treatment
systems for design flows of 50,000 gallons per day or less. This includes no -discharge land
application systems. Provides for 500 gallons per day de-minimis exemption under certain
conditions.
Page 13 of 72Rev. 2/18/05
Recycling facilities (R80H, See also Chapter 9) - Solid waste transfer stations, and solid waste
recovery facilities.
Solid Waste Transfer — requires a site specific storm water permit.
Swimming pools (G76) — Discharges of filter backwash and pool drainage from swimming
pools and lined ponds.
Vehicle Maintenance (R80C, See also Chapter 3) - Motor freight transportation and
warehousing.
Warehousing and storage (R80C) - Motor freight transportation and warehousing.
If the above categories describe City of Bellefontaine Neighbors operations, but the activities
and materials stored or handled are not exposed to storm water, a "No Exposure Certification"
must be submitted in lieu of obtaining a permit. Further descriptions and a copy of the general
permits are available at: www.dnr.mo.gov/wpscd/wpcp/permits/wpcpermits-general.htm
The discharge of process waste water to a storm water inlet from any (city) facility requires an
NPDES Operating Permit from MDNR's Water Pollution Control Program. All permit
conditions and limitations must be complied with.
H. Training:
All employees involved in maintenance operations, construction, purchasing, facility or site
design, or building or facility management will be trained on this chapter, including the
following Departments and work units:
• Vehicle maintenance department — mechanics, storekeepers and
management.
• Public works department — equipment operators, laborers, and
management.
In addition to training on the housekeeping BMPs and proper waste management, employees
will be provided general awareness of NPDES discharge requirements.
Page 14 of 72Rev. 2/18/05
Chapter 3 - Vehicle/Equipment Repair and Maintenance Operations
A. Description of Activities:
Fleet maintenance facilities are responsible for the maintenance and repair of equipment and
vehicles ranging from chain saws and light vehicles to loaders and tandem dump trucks.
Preventative maintenance or PM's include oil and filter changes, tune ups and tire rotations.
Repairs include engine and transmission replacement; brake, suspension or axle repair; and
welding work. There are fueling sites at all of (municipality's) repair facilities. Outside
contractors perform services such as glass repair or replacement and all bodywork.
B. Locations:
• The main garage located at 9641 Bellefontaine Road serves the City of
Bellefontaine Neighbors. It is responsible for approximately 70 pieces of
equipment. This location has one welding area and (3) work bays. One of the work
bays has above ground lifts. The materials/ supplies used at this facility are all
stored inside.
The majority of repair and maintenance work is done inside however, due to the difficulty in
moving certain pieces of equipment, some work is done at the job site. The above locations
perform vehicle and equipment maintenance for all Bellefontaine Neighbors departments.
C. Responsible Parties:
The Public Works Supervisor oversees all aspects of fleet administration and operations. He
is responsible for the day-to-day operations. The garage has (1) full time employees and (1)
mechanic.
D. Materials/Supplies acquisition, storage and usage:
Materials /supplies for all locations are ordered through the main garage and delivered directly
to each location. The following materials and quantities are typically kept on hand for main
garage operation:
Material
Maximum Quantity Kept
On Hand
For Use Within
Storage Location
5w20 Oil
55 Quarts
6 Months
Parts Room
5w30 Oil
12 Quarts
6 Months
Parts Room
15w40 Oil
12 Quarts
6 Months
Parts Room
Trans Fluid
12 Quarts
6 Months
Parts Room
Hydro Fluid
55 Gallons
6 Months
Bulk Container
Page 15 of 72Re'. 2/18/05
Anti Freeze (Reg)
4 Gallons
6 Months
As Needed
Anti Freeze (X -Life)
4 Gallons
6 Months
As Needed
Trans Fluid
500 Gallons
6 Months
Bulk Container
Gasoline
10,000 Gallons
3 Months
Underground Tank ++
Diesel
250 Gallons
3 Months
Above Ground Tank
Penetrating Oil
12 Cans
3 Months
Parts Room
Brake Clean
12 Cans
3 Months
Parts Room
Carb Cleaner
6 Cans
3 Months
Parts Room
+ Bulk containers are double walled
++ Underground fuel tanks meet all 1998 UST standards and are insured by UST
Insurance Fund
Page 16 of 72Rev. 2/18/05
E. Waste generation, storage, disposal, recvclinq:
All locations: Waste generated by operations of all garages are as follows:
Waste
Maximum
Storage
Capacity
Storage
Location
Method Of
Disposal
Contractor
Frequency
Used Motor Oil,
Hydraulic and
Transmission Fluid
250 Gallons
Above Tank
Recycled
Safety Clean
As Needed
Used Oil Filters
25
Drain 24
Hours
Trash Can
Trash Hauler
As Generated
Used Antifreeze
55 Gallon
Drum
Labeled
Containe
Shop r in
Recycle or Sewer if
Approved by MSD
Safety Clean
As Generated
Worn Brake
Pads/Shoes
Returned For
Recycling
Parts Vendor
As Needed
Equipment Batteries
(Lead acid and NiCd)
6
Shop
Returned For
Recycling
Battery Vendor
As Needed
Tires
Less than 25
Shop
Returned For
Recycling and/or
Recapped
Tire Shredders
As Needed
Scrap Metal
Shop
Recycled
Metal Recycler
As Needed
Shop Towels
N/A
N/A
Trash Can
Trash Hauler
As Generated
F. Best Management Practices (BMP):
OPERATIONS
• Institute a preventive maintenance program to minimize fluid leaks and equipment
failures. Inspect vehicles and equipment frequently for leaks, collecting leaks with pans
or absorbent, and repairing leaks.
• All routine vehicle maintenance and repairs at (municipality) facilities are performed
indoors. On occasion and when necessary, outside maintenance work will be
performed in a paved area with provisions made to contain and clean up all drips and
spills.
Page 17 of 72Rev. 2/18/05
" U s e n o n - h a z a r d o u s , e n v i r o n m e n t a l l y s a f e p r o d u c t s w h e n p o s s i b l e . A v o i d u s e o f
c h l o r i n a t e d o r g a n i c s o l v e n t s .
" E n v i r o n m e n t a l l y s a f e d e t e r g e n t s a r e u s e d i n s t e a d o f c a u s t i c c l e a n i n g s o l u t i o n s .
" F l a m m a b l e l i q u i d s a r e k e p t i n a v e n t e d f i r e - r a t e d c a b i n e t .
" A l l s u p p l y m a t e r i a l a n d w a s t e c o n t a i n e r s a r e m a r k e d c l e a r l y a n d p r o p e r l y t o i d e n t i f y t h e
c o n t e n t s .
" K e e p m a t e r i a l s a f e t y d a t a s h e e t s ( M S D S ) f o r c h e m i c a l s o n s i t e f o r i n f o r m a t i o n o n
r e p o r t a b l e s p i l l q u a n t i t i e s , p r o p e r h a n d l i n g a n d h e a l t h a n d s a f e t y .
" A l l s u p p l y m a t e r i a l a n d w a s t e c o n t a i n e r s a r e s t o r e d u n d e r c o v e r t o p r e v e n t c o n t a c t w i t h
r a i n f a l l ; o r w h e n u n c o v e r e d , c o n t a i n e r s a r e c l e a n a n d s e a l e d .
" T o p s o f c o n t a i n e r s h a v e a b s o r b e n t m a t s a n d
a r e f r e e o f s t a n d i n g l i q u i d , a n d s t o r e d
c o n t a i n e r s a r e k e p t c l o s e d .
" W a s t e o i l s , f i l t e r s , a n t i f r e e z e , a n d o t h e r w a s t e s
a r e c o l l e c t e d i n d e s i g n a t e d , l a b e l e d c o n t a i n e r s
a n d r e c y c l e d t o t h e m a x i m u m e x t e n t
p r a c t i c a b l e .
" W h e e l w e i g h t s a r e k e p t i n a c o n t a i n e r m a r k e d
"