HomeMy Public PortalAbout08/18/2015 City Council Minutes"
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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F A U G U S T 1 8 , 2 0 1 5
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n A u g u s t 1 8 , 2 0 1 5 a t
7 : 0 2 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
T o m K e l l o g g , C i t y P l a n n e r D u s t y F i n k e , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , P u b l i c
S a f e t y D i r e c t o r E d B e ! l a n d , a n d R e c o r d i n g S e c r e t a r y A m a n d a S t a p l e .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 2 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 3 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 3 p . m . )
A . A p p r o v a l o f t h e A u g u s t 3 , 2 0 1 5 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e A u g u s t 3 , 2 0 1 5 s p e c i a l C i t y
C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e A u g u s t 5 , 2 0 1 5 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t w o , l i n e 4 0 , i t s h o u l d s t a t e , " . . . w o u l d n o t h a v e a f i n a n c i a l i n t e r e s t
w h i l e h e d o e s n o t h a v e a c o n f l i c t . . . " O n p a g e t h r e e , l i n e 4 6 , i t s h o u l d s t a t e , " t h e r e t h e . . . "
O n p a g e t h r e e , l i n e 2 5 , i t s h o u l d s t a t e , " . . . c e r t a i n a s p e c t s " o b j e c t i v e s . . . " O n p a g e s e v e n ,
l i n e 4 3 , i t s h o u l d s t a t e , " . . . a g r e e m e n t w a s m a d e t h e d e t e r m i n a t i o n h a d b e e n m a d e t h a t
t h e 2 0 1 1 d e l i n e a t i o n w o u l d b e u s e d b e c a u s e o f t h e t i m e o f y e a r a n e w d e l i n e a t i o n w o u l d
n o t b e p r e p a r e d u n t i l w e a t h e r p e r m i t s . " O n p a g e s e v e n , l i n e 5 0 , i s s h o u l d s t a t e ,
" . . . f i n a l i z e d b e c a u s e o f t h e t i m + e g - w i t h i n c r e a s e d d e m a n d f o r s u c h w o r k d u r i n g
d e v e l o p m e n t s e a s o n . " O n p a g e 1 0 , l i n e 3 1 , i t s h o u l d s t a t e , " . . . t h a t i t . . . " O n p a g e 1 0 , l i n e
3 3 , i t s h o u l d s t a t e , " . . . a t t h a t t i m e p r i o r t o i n i t i a t i o n o f t h e p r o c e e d i n g . " O n p a g e 1 0 , l i n e
4 3 , i t s h o u l d s t a t e , " . . . a s s e s s e d t o t h e l o t s o n t h e n e w r o a d a n d p e r h a p s p a i d b y t h e
d e v e l o p e r . " O n p a g e 1 0 , l i n e 4 6 , " S h e n o t e d t h a t C o u n t y R o a d 6 i s s l a t e d f o r f u t u r e
e x t e n s i o n o f u r b a n s e w e r a n d s a n i t a r y s e r v i c e s . " O n p a g e 1 0 , l i n e 5 1 , i t s h o u l d s t a t e ,
" . . . l o n g r u n i f i t w a n t . . . " O n p a g e 1 0 , l i n e 1 3 , i t s h o u l d s t a t e , " . . . l a i f . . . " O n p a g e 1 1 ,
l i n e 4 3 , i t s h o u l d s t a t e , " . . . / 1 5 p e r c e n t a l i t t l e o v e r 3 0 p e r c e n t . O n p a g e 1 1 , l i n e 4 2 , i t
s h o u l d s t a t e , " . . . c o n s e r v e d a n d b u t . . . " O n p a g e 1 1 , l i n e 4 4 , i t s h o u l d s t a t e , " . . . s h e
b e l i e v e d b e l i e v e s i n c r e a s e d r e c r e a t i o n a l u s e . . . " O n p a g e 1 1 , l i n e 4 6 i t s h o u l d s t a t e ,
" . . . e n t i r e a r e a O u t l o t E . . . " O n p a g e 1 2 , l i n e 3 2 , i t s h o u l d s t a t e , " p a r k d e d i c a t i o n a n d . . . "
O n p a g e 1 1 , l i n e 3 5 , i t s h o u l d s t a t e , " . . . p a y d e d i c a t e t e n p e r c e n t o f t h e l a n d a r e a , p a y
c a s h i n l i e u . . . " O n p a g e 1 1 , l i n e 3 8 , i t s h o u l d s t a t e , " . . . t h e r e i s a l a c k i n g t h e p l a n l a c k s
a . . . " O n p a g e 1 2 , l i n e 4 6 , i t s h o u l d s t a t e , " . . . t h i s t h e a p p l i c a n t s s u g g e s t e d p a r t i a l w a i v e r
o f t h e C i t y ' s p a r k d e d i c a t i o n o r d i n a n c e . " O n p a g e 1 4 , l i n e 1 0 , i t s h o u l d s t a t e , " . . . a p p r o v e
t h e a p p l i c a t i o n s u b j e c t t o t h e w i t h c o n d i t i o n s a s d i s c u s s e d b y t h e C o u n c i l a n d p r e s e n t e d
i n t h e s t a f f r e p o r t b a s e d o n a n e w s e t o f p l a n s a n d p e r h a p s t h e n e w w e t l a n d
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
A u g u s t 1 8 , 2 0 1 5
delineation." On page 14, line 17, it should state, "...there were many valid points
br-ouglatforward issues raised..."
Moved by Anderson, seconded by Cousineau, to approve the August 5, 2015 regular
City Council meeting minutes as amended. Motion passed unanimously.
C. Approval of the August 13, 2015 Special City Council Meeting Minutes
Moved by Pederson, seconded by Cousineau, to approve the August 13, 2015 special
City Council meeting minutes as presented. Motion passed unanimously.
V. CONSENT AGENDA (7:11 p.m.)
A. Accept Grant from Shakopee Mdewakanton Sioux Community for a
Defibrillator at the Hamel Community Building
B. Approve the Wetland Replacement Plan for the 1400 Blackfoot Trail Project
C. Approve Public Works 2016 Replacement Truck
D. Resolution No. 2015-69 Approving Master Partnership Contract with
Minnesota Department of Transportation
E. Resolution No. 2015-70 Approving Off -Site Gambling Permit for the Hamel
Lions Club to Conduct Lawful Charitable Gambling at 3200 Mill Drive
F. Resolution No. 2015-71 Requesting a Speed Study by Mn/DOT on Meander
Road and Chippewa Road
Moved by Martin, seconded by Anderson, to approve the consent agenda. Motion
passed unanimously.
VI. COMMENTS (7:13 p.m.)
A. Comments from Citizens on Items not on the Agenda
Dawn Nelson stated that she is proposing to put in a small eatery at 190 Westfalen Trail
in Hamel and is concerned with the sewer and water connection charges. She
explained that the charge for the 44-seat eatery would be $1,000 per seat, which is a
charge that she would not be able to recoup.
Mitchell encouraged Nelson to work with Finke to draft a proposal that could come back
before the Council for consideration.
B. Park Commission
Scherer stated that the August meeting for the Park Commission has been canceled due
to a lack of agenda items. He noted that the Fields of Medina Park is now open and
welcomed the public to attend the open house on August 26'h
C. Planning Commission
Planning Commissioner Williams reported that the Commission considered an
application for a variance and Preliminary Plat, noting that the Commission deadlocked
with a three to three vote. He stated that the Commission also considered a variance to
expand a deck and recommended unanimous approval as the encroachment would not
exacerbate the current encroachment. He noted that the Commission also considered
the Ordinance amendment that the Council will consider tonight regarding deck setbacks
and advised that the Commission recommended denial with a vote of 5-1 as the
Commission believed the current setback of 15 feet to be appropriate.
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Medina City Council Meeting Minutes 2
August 18, 2015
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V I I . O L D B U S I N E S S
A . S t o n e q a t e C D - P U D G e n e r a l P l a n a n d P r e l i m i n a r y P l a t ( 7 : 1 8 p . m . )
M i t c h e l l r e c u s e d h i m s e l f f r o m t h i s d i s c u s s i o n .
P e d e r s o n t h a n k e d t h e r e s i d e n t s i n a t t e n d a n c e f o r t h e i r c o n t i n u e d i n p u t . H e n o t e d t h a t
t h e C o u n c i l d o e s h a v e t h e c o m m e n t s m a d e a t t h e P a r k C o m m i s s i o n , P l a n n i n g
C o m m i s s i o n a n d p r e v i o u s C i t y C o u n c i l m e e t i n g s a s w e l l a s s u b m i t t e d w r i t t e n c o m m e n t s
f r o m r e s i d e n t s a n d a s k e d t h a t r e s i d e n t s n o t r e p e a t c o m m e n t s t h e y h a v e a l r e a d y m a d e .
F i n k e s t a t e d t h a t a t t h e A u g u s t 5 t h m e e t i n g t h e C o u n c i l c o n s i d e r e d a r e q u e s t f r o m t h e
a p p l i c a n t f o r a 4 2 l o t C D - P U D s u b d i v i s i o n r e q u e s t a n d d i r e c t e d s t a f f t o p r e p a r e t w o
R e s o l u t i o n s , o n e o f a p p r o v a l c o n t i n g e n t u p o n c h a n g e s b e i n g m a d e t o t h e p l a n a n d o n e
o f d e n i a l s h o u l d t h o s e c h a n g e s n o t b e m a d e . H e s t a t e d t h a t t h e a p p l i c a n t s u b m i t t e d a n
u p d a t e d p l a n a n d a l s o g r a n t e d a n e x t e n s i o n o f t h e r e v i e w p e r i o d f o r t h e C i t y . H e
e x p l a i n e d t h a t s t a f f t h e r e f o r e d i d n o t p r e p a r e t h e R e s o l u t i o n s a t t h i s t i m e a n d i n s t e a d
b e l i e v e d t h a t t h e C o u n c i l s h o u l d r e v i e w t h e u p d a t e d p l a n a n d c a n t h e n d i r e c t s t a f f t o
p r e p a r e t h e a p p r o p r i a t e R e s o l u t i o n . H e h i g h l i g h t e d s o m e o f t h e c h a n g e s m a d e t o t h e
p l a n s i n c e t h e l a s t r e v i e w i n c l u d i n g a r e d u c t i o n i n t h e l o t s , r e m o v i n g o n e r e s i d e n t i a l l o t
a n d t h e p o o l l o t ; a n i n c r e a s e t o t h e c o n s e r v a t i o n a r e a ; O u t l o t E i s p r o p o s e d t o b e p l a n t e d
s i m i l a r t o t h e o t h e r p r a i r i e p l a n t i n g s ; a d d e d a n d e x t e n d e d t r a i l s ; a n d a n i n c r e a s e t o t h e
r o a d w i d t h a n d r i g h t - o f - w a y . H e s t a t e d t h a t t h e C o u n c i l s h o u l d r e v i e w t h e p l a n t o
d e t e r m i n e i f t h e c h a n g e s a r e s u f f i c i e n t . H e s t a t e d t h a t t h e e x t e n s i o n g r a n t e d b y t h e
a p p l i c a n t e x t e n d s t h e d e a d l i n e t o S e p t e m b e r 1 8 t h , w h i c h a l l o w s f o r t w o a d d i t i o n a l
C o u n c i l m e e t i n g s .
J e n n i f e r H a s k a m p , S H C , s t a t e d t h a t o n e o f t h e r e c o m m e n d a t i o n s m a d e a t t h e l a s t
m e e t i n g w a s t h a t t h e n e w p o r t i o n o f D e e r h i l l R o a d s h o u l d b e b r o u g h t t o f u l l C i t y
s p e c i f i c a t i o n a n d n o t e d t h a t t h e S i t e P l a n h a s b e e n m o d i f i e d t o r e f l e c t t h a t a d j u s t m e n t
a n d t h e p l a n s h a d b e e n a d j u s t e d a p p r o p r i a t e l y . S h e s t a t e d t h a t t h e c u l - d e - s a c s a r e s t i l l
p r o p o s e d t o b e p r i v a t e b u t w o u l d h a v e 5 0 - f o o t r i g h t - o f - w a y w i t h 2 2 - f o o t r o a d s u r f a c e ,
s i m i l a r t o o t h e r c u l - d e - s a c s i n t h e C i t y . S h e s t a t e d t h a t d r a f t i n f o r m a t i o n o f t h e n e w
w e t l a n d d e l i n e a t i o n w a s a l s o p r o v i d e d t o t h e C i t y , a s r e q u e s t e d , a n d h i g h l i g h t e d s o m e o f
t h e c h a n g e s f r o m t h e 2 0 1 1 d e l i n e a t i o n . S h e r e f e r e n c e d t h e c o m m e n t t h e C o u n c i l m a d e
r e g a r d i n g i n c r e a s e d p u b l i c a c c e s s t o t h e o p e n s p a c e a r e a s a n d n o t e d t h a t t h e r e h a s
b e e n d i s c u s s i o n w i t h t h e M i n n e h a h a C r e e k t o p o s s i b l y c r e a t e a b o a r d w a l k t h a t c o u l d
h e l p a c c e s s t h e i s l a n d t o t h e n o r t h . S h e s t a t e d t h a t a n a d d e d c o n n e c t i o n h a s a l s o b e e n
p r o v i d e d t o t h e M o r n i n g s i d e n e i g h b o r h o o d t h a t t r a v e l s t h r o u g h t h e c o n s e r v a t i o n a r e a .
S h e s t a t e d t h a t s o m e o f t h e o t h e r t r a i l s t h a t w e r e o r i g i n a l l y p r o p o s e d h a d b e e n r e m o v e d
i n o r d e r t o f u r t h e r t h e r e s t o r a t i o n e f f o r t s . S h e s t a t e d t h a t b y e l i m i n a t i n g t h e p o o l o u t l o t
t h e y w e r e a b l e t o s h i f t t w o l o t s t o t h e s o u t h a n d r e m o v e a l l t h e w e t l a n d b o u n d a r y f r o m
t h e l o t s , n o t i n g t h a t a l l t h e w e t l a n d b o u n d a r i e s n o w l i e w i t h i n t h e c o n s e r v a t i o n a r e a . S h e
r e f e r e n c e d O u t l o t E a n d s t a t e d t h a t t h e e n t i r e a r e a w o u l d b e p l a n t e d w i t h p r a i r i e g r a s s
a n d a n o t h e r o n e t o 1 . 5 a c r e s h a s b e e n a d d e d t o t h a t a r e a . S h e s t a t e d t h a t o n e
r e s i d e n t i a l l o t w a s a l s o r e m o v e d f r o m t h e s o u t h , w h i c h w a s t h e l o t t h a t h a d t h e
s e c o n d a r y s e p t i c s i t e w i t h i n t h e c o n s e r v a t i o n a r e a . S h e e x p l a i n e d t h a t a l l t h e l o t s n o w
h a v e p r i m a r y a n d s e c o n d a r y s e p t i c s i t e s w i t h i n t h e i r l o t b o u n d a r i e s . S h e s t a t e d t h a t
O u t l o t C w o u l d n o w c o n t a i n t h e s l o p e d a r e a a s w e l l , a s t h a t s l o p e w o u l d t h e n b e
p r o t e c t e d f r o m d e v e l o p m e n t a n d w o u l d p r o t e c t t h e s c e n i c v i e w f r o m t h e r o a d w a y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
A u g u s t 1 8 , 2 0 1 5
Martin asked where the applicant stands on the prior request that there be flexibility to
place the secondary septic sites in the conservation area.
Haskamp stated that at this time they are not intending to place any secondary septic
sites within the conservation area and noted that flexibility was simply requested to
provide a backup to the backup. She stated that the request still stands but the plan is
not to utilize that option, noting that would only be utilized in a worst -case scenario.
Laura Domyancich, Minnehaha Creek Watershed District, thanked the Council for the
opportunity to be present tonight to provide comments. She stated that it is in the
interest of the Watershed to be involved in the upfront planning process, noting that the
District was engaged by the applicant and property owners in January to provide input
on this process. She stated that the Watershed staff was directed by its Board to
provide conservation objectives within the development and noted that a memorandum
of understanding has been entered into by the Watershed and the applicant:
Cousineau asked for additional information regarding the Watershed's perspective on
bituminous trails.
Domyancich stated that there are several types of trails within the Watershed and noted
that the objective is to review the trail types and how those trails fit within the site. She
stated that for this site they would prefer mowed trails that would be in a less permanent
location and could be shifted throughout time to provide access to different parts of the
conservation area. She stated that although the trail would be mowed at this time, it
could be paved in the future. She confirmed that the only trail that would be roving is the
trail that would connect from Morningside through the conservation area. She noted that
they have discussed opportunities for accessing the Tamarack Swamp, including the
possibility of a boardwalk.
Anderson asked when the boardwalk would come into play.
Domyancich stated that would be in the future as discussions on the boardwalk have just
begun.
Martin noted that one of the residents stated that she had spoken with the Watershed
regarding the septic layout and asked for input on the septic layout, the number of wells
and septic system, and the impact on water quality.
Domyancich stated that while the Watershed does not have interest in the septic
systems, but that is not the purview of the Watershed and is regulated by the
Department of Health. She stated that the only concern of the Watershed is that those
systems meet the wetland setbacks. She stated that they have enjoyed working with the
applicant and the City on this plan to provide input on the areas of planting, restoration,
and the cost and length of time to establish such features.
Anderson asked if the applicant has agreed to the seed mix recommended by the
Watershed.
Domyancich stated that they have simply provided input at this time.
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Medina City Council Meeting Minutes 4
August 18, 2015
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S t e v e P f l a u m , 2 7 2 5 D e e r h i l l R o a d , s t a t e d t h a t t h e g i v e a n d t a k e b e t w e e n t h e C o u n c i l
a n d t h e d e v e l o p e r h a s a g a i n i m p r o v e d t h e p l a n . H e r e f e r e n c e d i t e m t e n o f t h e s t a f f
r e p o r t , w h i c h r e f e r e n c e s D e e r h i l l R o a d a n d s t a t e s t h a t D e e r h i l l R o a d s h o u l d n o t b e u s e d
f o r c o n s t r u c t i o n v e h i c l e s . H e n o t e d t h a t t h e w o r d " g r a v e l " i s u s e d a n d b e l i e v e d i n s t e a d
t h e w o r d " e x i s t i n g " o r " h i s t o r i c " s h o u l d b e u s e d . H e e x p l a i n e d t h a t i f t h e r o a d i s p a v e d h e
w o u l d s t i l l n o t w a n t c o n s t r u c t i o n t r a f f i c o n t h e r o a d .
P e t e r R e c h e l b a c h e r , 1 2 4 2 H u n t e r D r i v e , s t a t e d t h a t h e r e c e n t l y p u r c h a s e d t h e p r o p e r t y
a t 1 8 2 2 H o m e s t e a d T r a i l , w h i c h i s a d j a c e n t t o t h e p r o p o s e d d e v e l o p m e n t . H e
e x p r e s s e d c o n c e r n w i t h t h e p u b l i c a c c e s s t r a i l t o t h e T a m a r a c k S w a m p a r e a . H e s t a t e d
t h a t h e i s c u r r e n t l y w o r k i n g w i t h t h e W a t e r s h e d D i s t r i c t t o p l a c e l a n d a n d w e t l a n d s o n h i s
p r o p e r t y i n t o a p e r m a n e n t c o n s e r v a t i o n e a s e m e n t . H e n o t e d t h a t h e i s c o n d u c t i n g
r e s t o r a t i o n w o r k o n h i s p r o p e r t y a n d i s c o n c e r n e d w i t h t h e p r o x i m i t y o f t h e t r a i l t o h i s
p r o p e r t y a n d w o u l d b e c o n c e r n e d t h a t t h e p u b l i c m a y b e c o n f u s e d a n d w a n d e r i n t o t h e
a r e a o n h i s p r o p e r t y t h a t h e i s a t t e m p t i n g t o r e s t o r e t o i t s n a t u r a l s t a t e .
D o n G a s p e r , D e e r h i l l R o a d r e s i d e n t , s t a t e d t h a t h e i s i n f a v o r o f p a v i n g D e e r h i l l R o a d a s
t h a t w o u l d s t o p e r o s i o n o n t h e r o a d w a y . H e n o t e d t h a t i f t h e r o a d i s p a v e d t h e r e i s a l s o
a b e t t e r p o s s i b i l i t y t h a t t h o s e r e s i d e n t s o n D e e r h i l l R o a d w o u l d b e a b l e t o r e c e i v e
a d d i t i o n a l u t i l i t i e s .
K i r s t e n C h a p m a n , 1 9 1 0 I r o q u o i s D r i v e , s t a t e d t h a t s h e t h i n k s t h e p l a n h a s m a d e g o o d
i m p r o v e m e n t s a n d i s i n f a v o r o f t h e b o a r d w a l k t h a t w o u l d g o t o t h e i s l a n d . S h e s t a t e d
t h a t o n c e t h e d e v e l o p m e n t g e t s g o i n g s h e w o u l d b e w o r r i e d a b o u t n o i s e n u i s a n c e t o t h e
n e i g h b o r i n g p r o p e r t i e s d u r i n g c o n s t r u c t i o n . S h e w o u l d h o p e t h a t t h e r e w o u l d b e l i m i t s
o n t h e h o u r s o f c o n s t r u c t i o n .
M a r t i n s t a t e d t h a t t h e C i t y h a s p o l i c i e s a d d r e s s i n g a l l o w e d c o n s t r u c t i o n t i m e s f o r n e w
d e v e l o p m e n t .
C l a r k s o n L i n d l e y , 1 5 8 8 H o m e s t e a d T r a i l , s t a t e d t h a t h e i s p r e s e n t r e p r e s e n t i n g h i m s e l f ,
h i s w i f e , a n d s o n . H e s t a t e d t h a t a t t h e A u g u s t 5 t h m e e t i n g h e e x p r e s s e d c o n c e r n w i t h
t h e d e n s i t y o f t h e w e l l s a n d s e p t i c s y s t e m s a n d t h e a f f e c t t h a t c o u l d h a v e o n t h e g r o u n d
w a t e r a n d s u r f a c e w a t e r . H e s t a t e d t h a t h e h a s s i n c e s p o k e n w i t h a p r o f e s s i o n a l t h a t
e a s e d h i s c o n c e r n s r e g a r d i n g t h e d e n s i t y o f t h e w e l l s . H e s t a t e d t h a t i n r e g a r d t o t h e
d e n s i t y o f t h e s e p t i c s y s t e m s t h e p r o f e s s i o n a l d i d h a v e c o n c e r n t h a t i f s o m e o f t h o s e
s y s t e m s f a i l t h e r e c o u l d b e a n e f f e c t o n t h e s u r f a c e w a t e r . H e s t a t e d t h a t h e d o e s h a v e
c o n c e r n w i t h t h e t r a i l n e a r h i s a n d t h e B u c k l e y p r o p e r t y .
J o h n s o n s t a t e d t h a t t h e r e w e r e a l s o c o m m e n t s r e c e i v e d b y C a r o l y n S m i t h o f 5 4 5
M e d i n a R o a d , A n n T h i e s o f 1 9 2 2 W i l l o w D r i v e , C l a r k s o n L i n d l e y , a n d K i r s t e n C h a p m a n .
P e d e r s o n t h a n k e d t h e p u b l i c f o r t h e i r c o m m e n t s a n d a p p r e c i a t e d t h e u p d a t e s t o t h e p l a n
t h e a p p l i c a n t h a s m a d e . H e s t a t e d t h a t h e t o o w a s c o n c e r n e d w i t h h o w t h e p u b l i c c o u l d
b e k e p t o u t o f t h e c o n s e r v a t i o n a r e a a n d r e c e i v e d c o n f i r m a t i o n f r o m B a t t y t h a t s i g n a g e
w o u l d b e u s e d t o k e e p t h e p u b l i c f r o m a r e a s t h e y s h o u l d n o t b e i n .
M a r t i n s t a t e d t h a t C h a p m a n a l s o s u b m i t t e d c o m m e n t s o n r o a d i s s u e s . S h e a s k e d i f
a d d i t i o n a l i n q u i r y h a d b e e n m a d e t o t h e m u l t i p l e s e p t i c s y s t e m s .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
A u g u s t 1 8 , 2 0 1 5
Kellogg stated that the question posed to him from Chapman referred to paving or not
paving existing gravel roads. He believed this to be consistent to City policy. He stated
that staff noted that currently in terms of maintenance there is grading and dust control
conducted on Deerhill Road. He stated that currently there are about 100 trips per day
on Deerhill Road, which would double to 200 under the calculations of the applicant's
engineer, and would trigger a consideration for paving. He stated that there is not
adjacent property to this area that would develop and use Deerhill Road. He stated that
with the exception of Gasper, most of the residents along Deerhill Road are against
paving the roadway. He noted that the current conditions of the roadway lend
themselves to slower traveling traffic. He referenced Willow Drive and Medina Road,
noting that those roads reached over 600 and 400 daily trips respectively before they
were paved. He stated that staff does not feel that there is a need at this point in time to
recommend paving the existing Deerhill Road unless there is a petition from the
residents which requests that action.
Pederson stated that he received a question from a resident asking how Homestead
Trail could be used for construction as there is a 35,000-pound road restriction but has
been advised by Chief Belland that a portion of the roadway is a County road and does
not have that restriction.
Anderson asked if there had been consideration for traffic making a right or left turn from
Deerhill onto Willow Drive.
Kellogg stated that was not included in the study. He stated that there appears to be a
limited sight distance when turning left onto Willow Drive from Deerhill Road.
Belland informed that City Council that the 35,000 pound weight limit does not apply to
Homestead Trail because it is a County Road and there is not a history of car accidents
at the intersection of Willow Drive and Deerhill Road.
Anderson stated that perhaps signage could be posted limiting left-hand turns onto
Willow Drive.
Belland stated that the police also took their lidar to that location and confirmed that
there is limited sight to the left.
Martin noted that comments had been provided from former Council member Carolyn
Smith who shared concerns in regard to failed septic systems in the Morningside
development. She stated that she did not share the concern as the lots within this
development are larger than the Morningside development and perhaps the Morningside
lots did not have a secondary site within the lots.
Scherer stated that the septic systems in Morningside were trench systems and noted
that the backyards backed up to each other and once the systems failed the City
installed the municipal system around 1980. He noted that this would be a much
different system.
Finke stated that the lots proposed in this development are larger, the lots are spaced
differently and do not backup to each other, and the septic technology has advanced
quite a bit since that time.
Medina City Council Meeting Minutes 6
August 18, 2015
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A n d e r s o n t h a n k e d t h e a p p l i c a n t f o r t h e i r i m p r o v e d e f f o r t s . H e r e f e r e n c e d t h e e n h a n c e d
t r a i l c o n n e c t i o n f r o m M o r n i n g s i d e a n d a s k e d i f t h a t t r a i l c o u l d b e e x t e n d e d f r o m t h e
e x i s t i n g D e e r h i l l R o a d c o n n e c t i o n f u r t h e r n o r t h a r o u n d t h e n o r t h s i d e o f t h e l o t s , a l o n g
t h e b o r d e r o f t h e b o g .
M a r t i n s t a t e d t h a t a f t e r r e v i e w i n g t h e m i n u t e s f r o m t h e P a r k a n d P l a n n i n g C o m m i s s i o n s
t h a t s e g m e n t w a s n o t i m p o r t a n t t o t h o s e b o d i e s . S h e s t a t e d t h a t t h e t r a i l s y s t e m
p r o p o s e d w o u l d p r o v i d e t h e n e c e s s a r y c o n n e c t i o n s a s w e l l a s c o n n e c t i o n t o t h e i s l a n d
a r e a t o t h e n o r t h . S h e r e v i e w e d s o m e o f t h e C i t y ' s t r a i l p l a n s f o r a d j a c e n t p r o p e r t i e s ,
s h o u l d t h e y d e v e l o p a n d n o t e d t h a t t h e a p p l i c a n t ' s p l a n s w e r e c o n s i s t e n t w i t h t h e C i t y ' s
t r a i l m a p s . S h e s t a t e d t h a t i f t h e a d d i t i o n a l t r a i l s e g m e n t w e r e a d d e d t h a t w o u l d
e n c r o a c h o n t h e p r i v a c y o f t h e o w n e r s o f t h e l o t s h a v i n g v i e w s o f t h e b o g . S h e b e l i e v e d
t h e c o n n e c t i o n t o M o r n i n g s i d e w a s m o r e i m p o r t a n t a s w e l l a s t h e i m p r o v e d p r o t e c t i o n t o
t h e v i e w s h e d f o r H o m e s t e a d . S h e s t a t e d t h a t s h e w a s e l a t e d w i t h t h e r e s t o r a t i o n a n d
a c c e s s t o t h e r e s t o r e d a r e a a n d b e l i e v e d t h a t t h e C i t y i s g e t t i n g a l o t i n r e t u r n f o r t h e
d e n s i t y .
C o u s i n e a u s t a t e d t h a t s h e i s c o n c e r n e d w i t h w h a t t h e t r a i l s a r e m a d e o f a n d b e l i e v e d
t h a t w o u l d d e t e r m i n e u s a g e .
F i n k e p r o v i d e d a d d i t i o n a l d e t a i l o n t h e b a s e t h a t w o u l d b e r e c o m m e n d e d f o r t h e t u r f t r a i l .
C o u s i n e a u s t a t e d t h a t s h e w o u l d w a n t t o e n s u r e t h a t t h e t r a i l w a s f i r m e n o u g h f o r
s t r o l l e r s a n d b i k e s .
M a r t i n s t a t e d t h a t i n h e r m i n d w h a t e v e r i s n e c e s s a r y t o p r o t e c t a n d p r e s e r v e t h e p r a i r i e
s h o u l d b e u s e d , n o t i n g t h a t i f t h a t l i m i t s t h e t r a i l t o f o o t t r a f f i c s o b e i t .
D o m y a n c i c h p r o v i d e d a d d i t i o n a l d e t a i l o n t h e c o m p o s i t i o n o f a t u r f t r a i l , n o t i n g t h a t i t
w o u l d b e f i r m , c o m p a r i n g i t t o a g r a v e l t r a i l t h a t h a s b e e n g r o w n a n d m o w e d .
P e d e r s o n a s k e d i f t h e r e a r e a n y r e q u i r e m e n t s f o r t h e t r a i l s t o b e h a n d i c a p a c c e s s i b l e .
K e l l o g g s t a t e d t h a t t y p i c a l l y t h e r e i s a f i v e p e r c e n t m a x i m u m g r a d e f o r a h a n d i c a p
a c c e s s i b l e t r a i l .
M a r t i n s t a t e d t h a t t h e r e w o u l d b e s l o p e s t h a t w o u l d e x c e e d t h a t g r a d e a n d t h e y w o u l d
w a n t t o p r e s e r v e t h e n a t u r a l s l o p e s a s w e l l . S h e s t a t e d t h a t e v e n t h o u g h t h e t r a i l m i g h t
n o t b e c o n n e c t e d t o t h e n e i g h b o r i n g p r o p e r t i e s s h e w o u l d l i k e t o s e e a t r a i l c u t t o t h e
w e s t s o t h a t c o n n e c t i o n c o u l d b e m a d e , s h o u l d t h a t p r o p e r t y e v e r b e d e v e l o p e d .
F i n k e s t a t e d t h a t t h e t r a i l s h a v e b e e n a m o v i n g t a r g e t d u r i n g t h i s p r o c e s s , e s p e c i a l l y
d u r i n g t h e p a s t t w o w e e k s . H e s u g g e s t e d w i d e r e a s e m e n t s i n t h a t c a s e a n d w o u l d
r e c o m m e n d s i g n a g e t o e n s u r e t r e s p a s s i n g d o e s n o t o c c u r , n o t i n g t h a t s t a f f w o u l d b e
m i n d f u l o f p o s s i b l e c o n n e c t i o n s s h o u l d t h o s e o p p o r t u n i t i e s p r e s e n t t h e m s e l v e s i n t h e
f u t u r e . H e n o t e d t h a t t h e r e h a s a l s o b e e n d i s c u s s i o n r e g a r d i n g p r i v a t e t r a i l c o r r i d o r s .
F i n k e a l s o d i s c u s s e d t h e p o s s i b l e t r a i l t o t h e s o u t h . S t a f f h a d c o n c e r n s w i t h t h e
p r o p o s e d c o n n e c t i o n t o t h e M e d i n a M o r n i n g s i d e N e i g h b o r h o o d f r o m t h e A u g u s t 1 1 t h
p l a n r e v i s i o n b e c a u s e o f t h e s t e e p s l o p e s . T h e a p p l i c a n t a d d r e s s e d t h e s e c o n c e r n s
t h r o u g h a t r a i l c o n n e c t i o n t o t h e n o r t h w i t h t h e i r l a t e s t r e v i s e d p l a n s . H o w e v e r , t h e
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
A u g u s t 1 8 , 2 0 1 5
possible trail to south would also provide an adventuresome connection for some
residents, but would still require maintenance.
Pederson asked if the trail to the south could be closed during the winter months.
Finke stated that the trails could not be plowed, but could be available for cross country
skiing or other activities per the direction of the Park Commission and City Council.
Finke reviewed the proposed recommended motion in the staff report.
Anderson stated that he would be in favor of obtaining an easement for a south trail and
confirmed the consensus of the Council.
Martin stated that she believes that the updated application does meet the objectives of
the Conservation Design Ordinance and received consensus from the Council that the
objectives had been met.
Moved by Martin, seconded by , to direct staff to prepare an ordinance rezoning the
property to CD-PUD and a resolution granting preliminary plat approval subject to the
conditions set forth in the staff report as modified in this resolution and conditioned upon
the applicant submitting a revised plat and plans consistent with the modified conditions
as follows; This resolution includes modifying condition one to refer to the changes on
the site plan last received by the City today and reviewed this evening; modifying
condition five to specify that easements would be 20 feet in width and trail easements
would include the locations on the plan presented this evening with one additional trail
connecting Morningside southerly to new Deerhill Road and the easement for a future
trail connection to the west from the trail proposed between the island and the cul-de-sac
in Block 1; modifying condition seven to clarify that the actual right-of-way would be a 60
foot right-of-way and permitting reduction of the front yard setback of the lots permitted
by the Conservation Design Ordinance; modifying condition nine to add "easements" to
permits and agreements" and "adjacent land owner to "City of Orono;" modifying
condition ten to read that construction traffic will be permitted on those roads as
approved by staff and specified in the Development Agreement; modifying condition 18
to require no significant tree removal from the site beyond that contemplated in the
detailed plans last submitted to the City; modifying condition 19 to state the conservation
easement is also acceptable to the City (noting that the Minnehaha Creek Watershed
District is acceptable as the holder); in condition 24 today's date shall be used; modifying
condition 28 to state as shown on the plans reviewed by the City Council on August 5th;
adding condition 30 to state that revised plans shall demonstrate that all septic sites
shall meet the necessary setbacks as required by City Ordinance requirements and to
allow up to 25% of the lots to have secondary drainfields in the conserved area if a
secondary drainfield cannot be reasonably accommodated on a lot, the secondary septic
site within the conserved area is approved by the conservation easement holder; the
installations of the secondary drainfield is completed in compliance with all applicable
regulations and the installation does not result in significant hardwood tree loss, and
modifying condition nine to include the word easements.
Further discussion: Anderson stated that while this is a greatly improved plan he is
unsure that the density requested is justified.
•
Medina City Council Meeting Minutes 8
August 18, 2015
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C o u s i n e a u a g r e e d t h a t t h e b o n u s d e n s i t y i s t h e e l e m e n t t h a t s h e h a s s t r u g g l e d w i t h a s
w e l l , a s t h i s i s a b i g a s k f o r t h i s p a r t o f t h e C i t y .
M a r t i n n o t e d t h a t M o r n i n g s i d e h a s a m u c h g r e a t e r d e n s i t y .
A n d e r s o n s u g g e s t e d t h a t t h i s b e r e v i s i t e d a t t h e S e p t e m b e r 1 s t m e e t i n g t o a d d r e s s t h e
b o n u s d e n s i t y i s s u e .
T h e m o t i o n f a i l e d f o r l a c k o f a s e c o n d .
C o u s i n e a u s t a t e d t h a t t h i s i s a t r i c k y p o s i t i o n b e c a u s e o f t h e c o n t i n g e n t s e t t l e m e n t
a g r e e m e n t i n p l a c e .
A n d e r s o n s t a t e d t h a t i n a l l o f t h e e m a i l s a n d c o m m e n t s r e c e i v e d , t h e r u r a l c h a r a c t e r o f
M e d i n a h a s b e e n m e n t i o n e d . H e s t a t e d t h a t w h i l e h e c h e r i s h e s t h e r u r a l c h a r a c t e r i s t i c s
h e a l s o r e c o g n i z e s t h a t t h o s e p a s t u r e s a n d g r e e n s p a c e b e l o n g t o s o m e o n e e l s e . H e
s t a t e d t h a t w h e n s p e a k i n g o f r u r a l c h a r a c t e r t h e r e s i d e n t s s h o u l d r e c o g n i z e t h a t t h o s e
a s p e c t s b e l o n g t o s o m e o n e e l s e a n d t h o s e p e o p l e h a v e t h e r i g h t t o d e v e l o p t h e i r
p r o p e r t y . H e s t a t e d t h a t i n r e s p e c t t o t h i s p r o p e r t y , t h e a p p l i c a n t d o e s h a v e t h e r i g h t t o
d e v e l o p t h e i r p r o p e r t y a n d u n d e r c u r r e n t z o n i n g w o u l d h a v e t h e a b i l i t y t o d e v e l o p 2 2 l o t s
o n t h e i r p r o p e r t y . H e n o t e d t h a t t h r o u g h t h e C o n s e r v a t i o n D e s i g n O r d i n a n c e t h e
d e v e l o p e r i s r e q u e s t i n g a d e n s i t y b o n u s . H e s t a t e d t h a t c o n s e r v a t i o n t o h i m m e a n s
c o n s e r v i n g b u t a l s o o p e n i n g u p t h a t a s p e c t t o t h e p u b l i c t o e n j o y , w h i c h h e b e l i e v e d t h i s
t r a i l p l a n d o e s a c c o m p l i s h a n d a p p l a u d e d t h e a p p l i c a n t f o r t h o s e e f f o r t s . H e s t a t e d t h a t
h i s p r o b l e m i s w h a t i s a c t u a l l y b e i n g p r o t e c t e d a n d w h a t t h e C i t y i s g e t t i n g i n r e t u r n f o r
t h e d e n s i t y b o n u s . H e r e c o g n i z e d t h e v a l u e o f t h e T a m a r a c k S w a m p , n o t i n g t h a t i s n o t
b u i l d a b l e a r e a , a n d r e c o g n i z e d t h a t t h e v i e w s h e d w o u l d b e o p e n e d u p t o p r o v i d e t h e
p u b l i c w i t h b e t t e r a c c e s s t o t h a t f e a t u r e . H e r e f e r e n c e d t h e m i g r a t i o n o f w i l d l i f e a n d
s t a t e d t h a t t h i s p l a n s h o u l d n o t i n t e r f e r e w i t h t h e w e s t / e a s t m i g r a t i o n a s t h a t m i g r a t i o n
c o u l d o c c u r t o t h e n o r t h . H e s t a t e d t h a t h e w o u l d b e m o r e c o m f o r t a b l e w i t h a b o n u s
d e n s i t y o f 1 4 t o 1 5 a d d i t i o n a l l o t s o n t o p o f t h e d e v e l o p a b l e 2 2 l o t s , w h i c h h e b e l i e v e d
w o u l d b e a r o u n d 1 8 0 p e r c e n t .
P e d e r s o n a g r e e d w i t h t h e c o m m e n t s f r o m A n d e r s o n b u t n o t e d t h a t t h e r e i s a c o n t i n g e n t
s e t t l e m e n t a g r e e m e n t . H e s t a t e d t h a t h i s s t i c k i n g p o i n t s a r e t h e b o n u s d e n s i t y a n d t h e
t r a i l s . H e s t a t e d t h a t h e d o e s n o t l i k e t h e t u r f t r a i l s b e c a u s e t h e y c a n n o t b e e a s i l y
m a i n t a i n e d . H e a s k e d t h e s t a f f p r e f e r e n c e f o r t h e t r a i l s y s t e m .
S c h e r e r s t a t e d t h a t o r i g i n a l l y t h e c o n n e c t i o n g o i n g t o t h e n o r t h w a s r e c o m m e n d e d t o b e
p a v e d b y t h e P a r k C o m m i s s i o n w h i l e t h e o t h e r t r a i l c o u l d r e m a i n a s t u r f .
C o u s i n e a u s t a t e d t h a t i n r e s p e c t t o t h e t r a i l s t h e g r a v e l u n d e r n e a t h t h e t r a i l c o u l d
s u p p o r t b i t u m i n o u s i n t h e f u t u r e s h o u l d u s a g e e q u a t e p a v i n g .
S c h e r e r a g r e e d t h a t s o m e s o r t o f b a s e w o u l d b e n e e d e d u n d e r t h e t u r f t r a i l , s u g g e s t i n g
l i m e s t o n e .
C o u s i n e a u s t a t e d t h a t s h e i s c o g n i z a n t t o w h a t h a d b e e n a g r e e d u p o n i n D e c e m b e r w i t h
t h e c o n t i n g e n t s e t t l e m e n t a g r e e m e n t .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
A u g u s t 1 8 , 2 0 1 5
Martin stated that she does not find that the contingent settlement agreement binds the
City to the 190 percent density bonus and the conserved area should instead justify the
density bonus. She referenced other developments that have been approved in the City
with smaller lot sizes and no conserved areas or public access. She stated that this
development has a lot size of 1.75 acres and is providing 35.6 percent of the buildable
area for conservation, which the public can access and walk through. She stated that
the setback has been doubled near the Tamarack Swamp, which provides additional
protection to the Tamarack Swamp, the applicant has added, protection of the slope on
the east to protect the view from Homestead, and protection of the hardwood forest has
been provided. She noted that most developers remove the forested areas and was
unsure what else the City could ask of the developer.
Anderson agreed with the comments made by Martin but stated that the developer is
asking for a bonus density of 190 percent and while the City in return is getting
everything Martin has mentioned, he was unsure that would equate to 19 bonus lots. He
stated that he is comfortable with 14 to 15 bonus density lots.
Pederson stated that this application is requesting 186 percent bonus density and the
question the Council needs to ask is whether the application meets the higher percentile
of the Conservation Design Ordinance.
Anderson stated that any plan needs to fit within the area or neighborhood of the City in
which it is located and expressed concern with the traffic exiting to Deerhill and then
Willow.
Martin stated that traffic impact does not apply to the bonus density, which is based on
quality and character of the preserved area.
Moved by Anderson to direct staff to prepare a resolution approving preliminary plat with
all the conditions in the staff report based on the bonus density that would equate to a
total of 36 lots.
Further discussion: Cousineau stated that she is hesitant to put a number on the lots.
She stated that it would be helpful to have input from the applicant on what they are
willing to do.
The motion failed for lack of a second.
Gerry Duffy, attorney for the applicant, stated that this plan is what they are willing to do.
He stated that if 41 lots is not going to work for the Council then they should do what
they need to do and the applicant will do what they need to do. He stated that the
extension is based upon approval of the plans and if the approval is not granted the
extension will not be given.
Moved by Martin, seconded by , to direct staff to prepare an ordinance rezoning the
property to CD-PUD and a resolution granting preliminary plat approval subject to the
conditions set forth in the staff report as modified in this resolution and conditioned upon
the applicant submitting a revised plat and plans consistent with the modified conditions
as follows; This resolution includes modifying condition one to refer to the changes on
the site plan last received by the City today and reviewed this evening; modifying
condition five to specify that easements would be 20 feet in width and trail easements
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Medina City Council Meeting Minutes 10
August 18, 2015
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w o u l d i n c l u d e t h e l o c a t i o n s o n t h e p l a n p r e s e n t e d t h i s e v e n i n g w i t h o n e a d d i t i o n a l t r a i l
c o n n e c t i n g M o r n i n g s i d e s o u t h e r l y t o n e w D e e r h i l l R o a d a n d t h e e a s e m e n t f o r a f u t u r e
t r a i l c o n n e c t i o n t o t h e w e s t f r o m t h e t r a i l p r o p o s e d b e t w e e n t h e i s l a n d a n d t h e c u l - d e - s a c
i n B l o c k 1 ; m o d i f y i n g c o n d i t i o n s e v e n t o c l a r i f y t h a t t h e a c t u a l r i g h t - o f - w a y w o u l d b e a 6 0
f o o t r i g h t - o f - w a y a n d p e r m i t t i n g r e d u c t i o n o f t h e f r o n t y a r d s e t b a c k o f t h e l o t s p e r m i t t e d
b y t h e C o n s e r v a t i o n D e s i g n O r d i n a n c e ; m o d i f y i n g c o n d i t i o n n i n e t o a d d " e a s e m e n t s " t o
p e r m i t s a n d a g r e e m e n t s " a n d " a d j a c e n t l a n d o w n e r t o " C i t y o f O r o n o ; " m o d i f y i n g
c o n d i t i o n t e n t o r e a d t h a t c o n s t r u c t i o n t r a f f i c w i l l b e p e r m i t t e d o n t h o s e r o a d s a s
a p p r o v e d b y s t a f f a n d s p e c i f i e d i n t h e D e v e l o p m e n t A g r e e m e n t ; m o d i f y i n g c o n d i t i o n 1 8
t o r e q u i r e n o s i g n i f i c a n t t r e e r e m o v a l f r o m t h e s i t e b e y o n d t h a t c o n t e m p l a t e d i n t h e
d e t a i l e d p l a n s l a s t s u b m i t t e d t o t h e C i t y ; m o d i f y i n g c o n d i t i o n 1 9 t o s t a t e t h e c o n s e r v a t i o n
e a s e m e n t i s a l s o a c c e p t a b l e t o t h e C i t y ( n o t i n g t h a t t h e M i n n e h a h a C r e e k W a t e r s h e d
D i s t r i c t i s a c c e p t a b l e a s t h e h o l d e r ) ; i n c o n d i t i o n 2 4 t o d a y ' s d a t e s h a l l b e u s e d ; m o d i f y i n g
c o n d i t i o n 2 8 t o s t a t e a s s h o w n o n t h e p l a n s r e v i e w e d b y t h e C i t y C o u n c i l o n A u g u s t 5 t h ;
a d d i n g c o n d i t i o n 3 0 t o s t a t e t h a t r e v i s e d p l a n s s h a l l d e m o n s t r a t e t h a t a l l s e p t i c s i t e s
s h a l l m e e t t h e n e c e s s a r y s e t b a c k s a s r e q u i r e d b y C i t y O r d i n a n c e r e q u i r e m e n t s a n d t o
a l l o w u p t o 2 5 % o f t h e l o t s t o h a v e s e c o n d a r y d r a i n f i e l d s i n t h e c o n s e r v e d a r e a i f a
s e c o n d a r y d r a i n f i e l d c a n n o t b e r e a s o n a b l y a c c o m m o d a t e d o n a l o t , t h e s e c o n d a r y s e p t i c
s i t e w i t h i n t h e c o n s e r v e d a r e a i s a p p r o v e d b y t h e c o n s e r v a t i o n e a s e m e n t h o l d e r ; t h e
i n s t a l l a t i o n s o f t h e s e c o n d a r y d r a i n f i e l d i s c o m p l e t e d i n c o m p l i a n c e w i t h a l l a p p l i c a b l e
r e g u l a t i o n s a n d t h e i n s t a l l a t i o n d o e s n o t r e s u l t i n s i g n i f i c a n t h a r d w o o d t r e e l o s s , a n d
m o d i f y i n g c o n d i t i o n n i n e t o i n c l u d e t h e w o r d e a s e m e n t s .
P e d e r s o n b r i e f l y r e c e s s e d t h e m e e t i n g a t 9 : 0 8 p . m .
P e d e r s o n r e c o n v e n e d t h e m e e t i n g a t 9 : 1 3 p . m .
P e d e r s o n n o t e d t h a t t h i s i s t h e f i r s t C D - P U D d e v e l o p m e n t t h e C i t y h a s c o n s i d e r e d a n d
t h e r e f o r e t h e C o u n c i l a n d d e v e l o p e r h a v e s t r u g g l e d .
M a r t i n s t a t e d a g a i n t h e m o t i o n t h a t w a s m a d e p r i o r t o t h e r e c e s s .
M o v e d b y M a r t i n , s e c o n d e d b y P e d e r s o n , t o d i r e c t s t a f f t o p r e p a r e a n o r d i n a n c e
r e z o n i n g t h e p r o p e r t y t o C D - P U D a n d a r e s o l u t i o n g r a n t i n g p r e l i m i n a r y p l a t a p p r o v a l
s u b j e c t t o t h e c o n d i t i o n s s e t f o r t h i n t h e s t a f f r e p o r t a s m o d i f i e d i n t h i s r e s o l u t i o n a n d
c o n d i t i o n e d u p o n t h e a p p l i c a n t s u b m i t t i n g a r e v i s e d p l a t a n d p l a n s c o n s i s t e n t w i t h t h e
m o d i f i e d c o n d i t i o n s a s f o l l o w s ; T h i s r e s o l u t i o n i n c l u d e s m o d i f y i n g c o n d i t i o n o n e t o r e f e r
t o t h e c h a n g e s o n t h e s i t e p l a n l a s t r e c e i v e d b y t h e C i t y t o d a y a n d r e v i e w e d t h i s
e v e n i n g ; m o d i f y i n g c o n d i t i o n f i v e t o s p e c i f y t h a t e a s e m e n t s w o u l d b e 2 0 f e e t i n w i d t h
a n d t r a i l e a s e m e n t s w o u l d i n c l u d e t h e l o c a t i o n s o n t h e p l a n p r e s e n t e d t h i s e v e n i n g w i t h
o n e a d d i t i o n a l t r a i l c o n n e c t i n g M o r n i n g s i d e s o u t h e r l y t o n e w D e e r h i l l R o a d a n d t h e
e a s e m e n t f o r a f u t u r e t r a i l c o n n e c t i o n t o t h e w e s t f r o m t h e t r a i l p r o p o s e d b e t w e e n t h e
i s l a n d a n d t h e c u l - d e - s a c i n B l o c k 1 ; m o d i f y i n g c o n d i t i o n s e v e n t o c l a r i f y t h a t t h e a c t u a l
r i g h t - o f - w a y w o u l d b e a 6 0 f o o t r i g h t - o f - w a y a n d p e r m i t t i n g r e d u c t i o n o f t h e f r o n t y a r d
s e t b a c k o f t h e l o t s p e r m i t t e d b y t h e C o n s e r v a t i o n D e s i g n O r d i n a n c e ; m o d i f y i n g c o n d i t i o n
n i n e t o a d d " e a s e m e n t s " t o p e r m i t s a n d a g r e e m e n t s " a n d " a d j a c e n t l a n d o w n e r " t o " C i t y
o f O r o n o ; " m o d i f y i n g c o n d i t i o n t e n t o r e a d t h a t c o n s t r u c t i o n t r a f f i c w i l l b e p e r m i t t e d o n
t h o s e r o a d s a s a p p r o v e d b y s t a f f a n d s p e c i f i e d i n t h e D e v e l o p m e n t A g r e e m e n t ;
m o d i f y i n g c o n d i t i o n 1 8 t o r e q u i r e n o s i g n i f i c a n t t r e e r e m o v a l f r o m t h e s i t e b e y o n d t h a t
c o n t e m p l a t e d i n t h e d e t a i l e d p l a n s l a s t s u b m i t t e d t o t h e C i t y ; m o d i f y i n g c o n d i t i o n 1 9 t o
s t a t e t h e c o n s e r v a t i o n e a s e m e n t i s a l s o a c c e p t a b l e t o t h e C i t y ( n o t i n g t h a t t h e
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 1
A u g u s t 1 8 , 2 0 1 5
Minnehaha Creek Watershed District is acceptable as the holder); in condition 24
today's date shall be used; modifying condition 28 to state as shown on the plans
reviewed by the City Council on August 5t"; adding condition 30 to state that revised
plans shall demonstrate that all septic sites shall meet the necessary setbacks as
required by City Ordinance requirements and to allow up to 25% of the lots to have
secondary drainfields in the conserved area if a secondary drainfield cannot be
reasonably accommodated on a lot, the secondary septic site within the conserved area
is approved by the conservation easement holder; the installations of the secondary
drainfield is completed in compliance with all applicable regulations and the installation
does not result in significant hardwood tree loss, and modifying condition nine to include
the word easements. Motion passed 3-1 (Anderson opposed).
Pederson briefly recessed the meeting at 9:14 p.m.
Mitchell rejoined the Council and reconvened the meeting at 9:16 p.m.
VIII. NEW BUSINESS
A. Ordinance Regarding Setbacks for Decks and Upland Buffers; Amending
Chapter 8 of the City Code (9:16 p.m.)
Finke stated that current City regulations require that upland buffers be established
adjacent to wetlands upon new development and City regulations require an additional
15-foot setback for structures. He explained that this additional setback is for protection
of the wetland buffer, not necessarily the wetlands themselves. He stated that a number
of the homes in the Enclave development have a very limited depth which makes it
difficult to construct a deck. He advised that a property owner in the Enclave requested
that the City consider reducing the setback for decks to five feet, noting that there would
still be the wetland buffer between the setback and wetland. He reported that the
Planning Commission considered the request and recommended denial of the reduction
to five feet. He stated that the Commission also considered a request to reduce the
setback to ten feet and recommended denial of that as well. He noted that there was
concern with creep that a deck could then be converted to a three or four season porch.
He stated that the Commission also felt that if the setback is reduced the homes will be
pushed further towards the wetland and the homeowners would then be left in the same
position as those in the Enclave. He stated that the Commission spoke specifically
about this issue to Lennar when considering that development request.
Pederson asked for additional information regarding the usable space below the deck.
Finke provided additional clarification.
Mitchell stated that three season and four season porches were discussed in Lake
Independence and the decks all eventually wound up becoming enclosed.
Pederson asked if the buffers are signed to prevent mowing.
Finke confirmed that the buffer is signed but noted that the setback is not signed. He
stated that the easements and setbacks are shown on the surveys for this development.
Cousineau asked if this would apply to flat elevation, such as a walkout.
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Medina City Council Meeting Minutes 12
August 18, 2015
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F i n k e c o n f i r m e d t h a t t h e s e t b a c k w o u l d a p p l y i n t h a t c a s e . H e s t a t e d t h a t p a t i o s a n d
g a z e b o s w o u l d b e a l l o w e d i f p e r m i t t e d b y t h e h o m e o w n e r s a s s o c i a t i o n ( H O A ) .
M a r t i n s t a t e d t h a t i f t h e p u r p o s e o f t h e s e t b a c k i s t o l i m i t i m p e r v i o u s s u r f a c e i t w o u l d n o t
s e e m t o m a k e s e n s e t o a l l o w p a t i o s .
F i n k e s t a t e d t h a t t h e s e t b a c k i s t o d i s c o u r a g e e n c r o a c h m e n t i n t h e b u f f e r i t s e l f a n d n o t
s p e c i f i c a l l y f o r w a t e r q u a l i t y .
P e d e r s o n s t a t e d t h a t i f a p a t i o i s a l l o w e d h e w o u l d n o t s e e t h e d i f f e r e n c e w i t h a d e c k .
M i t c h e l l s t a t e d t h a t a p a t i o i s p a r t o f t h e l a n d s c a p i n g w h i l e a d e c k c o u l d t h e n b e c o m e
c o v e r e d .
P e d e r s o n s t a t e d t h a t p e r h a p s l a n g u a g e c o u l d b e a d d e d t h a t s t a t e s u n c o v e r e d d e c k s .
F i n k e s t a t e d t h a t l a n g u a g e i s i n c l u d e d a l r e a d y .
M a r t i n a s k e d i f t h e s e h o m e s d o n o t h a v e r o o m t o b u i l d a d e c k .
F i n k e e x p l a i n e d t h a t t h e r e i s s o m e r o o m b u t i t w o u l d d e p e n d o n t h e p r o x i m i t y o f t h e
w e t l a n d w h i c h c a n b e o d d s h a p e d a n d t h e r e f o r e t h e r e a r e s o m e o d d s h a p e d d e c k s .
M i t c h e l l s t a t e d t h a t h e h a s s y m p a t h y f o r t h e h o m e o w n e r s a n d w o u l d l i k e t o p a u s e t h e
d i s c u s s i o n a n d o b t a i n a d d i t i o n a l i n f o r m a t i o n , i n v i t i n g t h e i n t e r e s t e d p a r t i e s t o s h o w
a d d i t i o n a l i n f o r m a t i o n o n t h e s p e c i f i c s o f t h e i r p r o p e r t y .
M a r t i n s t a t e d t h a t s h e w o u l d f i n d t h a t h e l p f u l a s w e l l . S h e a s k e d i f h o m e o w n e r s c o u l d
s u b m i t a v a r i a n c e r e q u e s t s h o u l d t h e O r d i n a n c e n o t b e c h a n g e d .
F i n k e s t a t e d t h a t a v a r i a n c e r e q u e s t c o u l d b e s u b m i t t e d b u t t h e h a r d s h i p w o u l d b e
d i f f i c u l t t o p r o v e .
C o u s i n e a u a s k e d i f t h i s i s s p e c i f i c t o t h e E n c l a v e o r w h e t h e r i t i s t h r o u g h o u t t h e C i t y .
F i n k e s t a t e d t h a t i t w o u l d b e f a i r l y c o m m o n f o r p r o p e r t i e s n e a r w e t l a n d s i n m a n y
d e v e l o p m e n t s .
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o t a b l e t h e O r d i n a n c e r e g a r d i n g d e c k
w e t l a n d b u f f e r s e t b a c k s ; a m e n d i n g C h a p t e r 8 o f t h e C i t y C o d e . M o t i o n p a s s e d
u n a n i m o u s l y .
4 R e o f t i o n A t h e r i z i n q D u b l i c a t i o n o f f h e O r d i n a n c e b y T i t l e a n d
a I
B . R e s o l u t i o n N o . 2 0 1 5 - 7 2 t o C o n t r a c t w i t h a C o u n c i l M e m b e r ( H w y 5 5 R e n t a l
f o r M e d i n a C e l e b r a t i o n D a y ( 9 : 3 0 p . m . )
P e d e r s o n r e c u s e d h i m s e l f f r o m t h e d i s c u s s i o n .
J o h n s o n n o t e d t h a t t h i s i s a h o u s e k e e p i n g i t e m a s t h e C i t y c o n t r a c t s w i t h H i g h w a y 5 5
R e n t a l f o r M e d i n a C e l e b r a t i o n D a y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 3
A u g u s t 1 8 , 2 0 1 5
Moved by Anderson, seconded by Martin, to adopt Resolution No. 2015-72 to contract
with a Council Member. Motion passed unanimously.
Pederson rejoined the Council.
IX. CITY ADMINISTRATOR REPORT (9:31 p.m.)
Johnson stated that the City is close to having an agreement letter in place with
Mediacom that should be ready for September 1st and commended Finke for his work on
this matter.
X. MAYOR & CITY COUNCIL REPORTS (9:32 p.m.)
Mitchell stated that he was thrilled with the attendance at the picnic the previous week.
Xl. APPROVAL TO PAY THE BILLS (9:33 p.m.)
Moved by Martin, seconded by Pederson, to approve the bills, EFT 003271 E-003292E
for $75,424.07, order check numbers 43187-43261 for $607,654.54, and payroll EFT
506583-506613 for $47,868.28 and payroll checks 20432-20433 for $9,208.31. Motion
passed unanimously.
XII. ADJOURN
Moved by Anderson, seconded by Pederson, to adjourn the meeting at 9:33 p.m.
Motion passed unanimously.
Attest:
Scott Johnson, City A ministrator
Bob Mitchell, Mayor
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Medina City Council Meeting Minutes 14
August 18, 2015
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O R D E R C H E C K S A u g u s t 5 , 2 0 1 5 - A u g u s t 1 8 , 2 0 1 5
4 3 1 8 7 M A N N I N G , P A T R I C K $ 5 0 0 . 0 0
4 3 1 8 8 V o i d $ 0 . 0 0
4 3 1 8 9 U P P A L , B I N D U $ 2 5 0 . 0 0
4 3 1 9 0 W H S O L A R , L L C $ 2 5 0 . 0 0
4 3 1 9 1 W O N G , C H U N $ 1 5 0 . 0 0
4 3 1 9 2 M A R C O I N C $ 3 8 8 . 7 3
4 3 1 9 3 B H A T T A C H A R Y A , M A D H U R I M A $ 2 5 0 . 0 0
4 3 1 9 4 C O M M E R C I A L A S P H A L T C O . $ 1 , 1 8 2 . 9 0
4 3 1 9 5 F A R M E R S S T A T E B A N K O F H A M E L $ 5 0 0 . 0 0
4 3 1 9 6 F R E D M A N , B R E N D A $ 3 5 0 . 0 0
4 3 1 9 7 M C F O A , C / O M A R I T A R H U D E $ 1 5 . 0 0
4 3 1 9 8 S W A N K M O T I O N P I C T U R E S I N C $ 3 7 6 . 0 0
4 3 1 9 9 J O D I T H O M S E N $ 1 5 0 . 0 0
4 3 2 0 0 2 N D W I N D E X E R C I S E I N C $ 2 9 9 . 0 0
4 3 2 0 1 A L L I N A H E A L T H S Y S T E M $ 8 0 . 0 0
4 3 2 0 2 A S P H A L T S U R F A C E T E C H C O R P $ 3 5 4 , 1 2 4 . 8 2
4 3 2 0 3 B L U E C R O S S B L U E S H I E L D O F M N $ 2 8 , 6 9 8 . 7 6
4 3 2 0 4 B R Y A N R O C K P R O D U C T S $ 4 , 4 0 8 . 4 3
4 3 2 0 5 B U E L L C O N S U L T I N G $ 2 , 0 0 0 . 0 0
4 3 2 0 6 B U R N H A M T R E E E X P E R T S $ 5 , 5 3 0 . 0 0
4 3 2 0 7 C A R D I A C S C I E N C E C O R P $ 1 , 4 9 5 . 0 0
4 3 2 0 8 C E N T E R P O I N T E N E R G Y $ 2 1 6 . 4 6
4 3 2 0 9 C E N T U R Y L I N K $ 2 3 6 . 2 3
4 3 2 1 0 C M I , I N C . $ 7 8 . 5 4
4 3 2 1 1 C O N C E P T F I N A N C I A L G R O U P $ 1 , 7 1 5 . 2 3
4 3 2 1 2 C R E T E X O N C R E T E P R O D U C T S M I D W E S $ 2 2 3 . 2 0
4 3 2 1 3 C R O W R I V E R F A R M E Q U I P M E N T C O $ 2 7 3 . 9 3
4 3 2 1 4 D E S I G N I N G N A T U R E , I N C . $ 4 , 6 6 7 . 5 4
4 3 2 1 5 T I M O R J U L I E D R U K $ 4 8 . 3 5
4 3 2 1 6 E C M P U B L I S H E R S I N C $ 2 1 1 . 0 9
4 3 2 1 7 E S S B R O S . & S O N S , I N C $ 3 6 8 . 0 0
4 3 2 1 8 E U L L ' S M A N U F A C T U R I N G C O $ 1 , 0 2 1 . 9 1
4 3 2 1 9 G E I S L E R , C H A R L E S $ 2 8 . 8 4
4 3 2 2 0 G L E N L I N C O L N P A R T N E R S $ 2 , 0 0 0 . 0 0
4 3 2 2 1 G O P H E R S T A T E O N E C A L L $ 5 7 2 . 7 5
4 3 2 2 2 H A K A N S O N A N D E R S O N A S S O C I A T E S I $ 5 0 0 . 0 0
4 3 2 2 3 H A M E L L U M B E R I N C $ 6 3 9 . 7 5
4 3 2 2 4 H A M E L L I O N S C L U B $ 5 6 2 . 5 0
4 3 2 2 5 H E N N C T Y C H I E F S P O L I C E A S S N $ 1 0 0 . 0 0
4 3 2 2 6 H E N N C O U N T Y I N F O T E C H $ 9 0 5 . 2 2
4 3 2 2 7 H E N N C O U N T Y S H E R I F F $ 2 2 5 . 0 0
4 3 2 2 8 H E N N C O U N T Y T A X P A Y E R S V C S D E P T $ 7 6 0 . 1 5
4 3 2 2 9 H E N N C T Y R E S I D E N T / R E A L E S T A T E $ 5 7 . 0 0
4 3 2 3 0 I I D A , T R E V O R / B E C K Y $ 4 8 . 3 2
4 3 2 3 1 J E R R Y F A U E E X T E R I O R W O R K S $ 1 , 7 0 0 . 0 0
4 3 2 3 2 K E R N , D E W E N T E R & V I E R E $ 1 , 4 0 0 . 0 0
4 3 2 3 3 K E L L Y ' S W R E C K E R S E R V I C E I N C $ 7 5 . 0 0
4 3 2 3 4 L A N O E Q U I P M E N T I N C $ 2 3 8 . 1 9
4 3 2 3 5 L A W E N F O R C E M E N T S E M I N A R S L L C $ 3 2 5 . 0 0
4 3 2 3 6 L A W N K I N G , I N C $ 3 9 7 . 5 3
4 3 2 3 7 U S H O M E C O R P $ 7 , 6 6 5 . 4 8
4 3 2 3 8 L E T M E D C O $ 2 6 . 5 9
4 3 2 3 9 C I T Y O F M A P L E P L A I N $ 1 , 4 5 8 . 7 1
4 3 2 4 0 M A T H E S O N T R I - G A S I N C $ 7 5 . 8 3
4 3 2 4 1 M E D I N A A U T O S E R V I C E I N C $ 2 2 0 . 0 1
4 3 2 4 2 M E T R O P O L I T A N C O U N C I L $ 8 1 , 1 8 4 . 9 5
4 3 2 4 3 M E T R O P O L I T A N C O U N C I L $ 2 0 , 3 6 7 . 8 3
4 3 2 4 4 M E T R O A L A R M C O N T R A C T O R S I N C $ 3 6 0 . 0 0
4 3 2 4 5 M I N U T E M A N P R E S S $ 1 4 9 . 0 0
4 3 2 4 6 M O R R I S E L E C T R O N I C S I N C . $ 1 2 2 . 5 0
4 3 2 4 7 M U N S E L L , D A N I E L $ 2 , 0 0 0 . 0 0
4 3 2 4 8 N E L S O N A U T O C E N T E R $ 2 6 , 6 2 1 . 7 1
4 3 2 4 9 N O R T H W E S T A S S O C C O N S U L T A N T S $ 2 , 1 8 1 . 9 0
4 3 2 5 0 O F F I C E D E P O T $ 3 6 7 . 0 1
4 3 2 5 1 C I T Y O F O R O N O $ 3 , 1 1 1 . 1 3
* R e i s s u e
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 5
A u g u s t 1 8 , 2 0 1 5
43252 PUPTOWN $2,000.00
43253 STREICHER'S $409.99
43254 SUMMIT COMPANIES $175.25
43255 SUNRAM CONST. INC $29,390.05
43256 TALLEN & BAERTSCHI $2,522.69
43257 THREE RIVERS PARK DISTRICT $5,000.00
43258 TIMESAVER OFFSITE $537.51
43259 TITAN MACHINERY $96.04
43260 UFC FARM SUPPLY $15.99
43261 VARNEY, SHIRLEY $1,000.00
Total Checks $607,654.54
Electronic Payments July 30, 2015 — August 13, 2015, 2015
003271E AFLAC $394.88
003272E CIPHER LABORATORIES INC. $4,753.00
003273E CULLIGAN-METRO $106.53
003274E FRONTIER $55.44
003275E MEDIACOM OF MN LLC $277.98
003276E PAYMENT SERVICE NETWORK INC $307.90
003277E PIVOTAL PAYMENTS INC $347.82
003278E PREMIUM WATERS INC $90.04
003279E PR PERA $14,287.59
003280E PR FED/FICA $17,213.33
003281E PR MN Deferred Comp $1,980.00
003282E PR STATE OF MINNESOTA $3,978.23
003283E SELECT ACCOUNT $778.50
003284E EXXONMOBIL FLEET - WEX BANK $2,592.62
003285E FARMERS STATE BANK OF HAMEL $20.00
003286E SELECT ACCOUNT $4,972.46
003287E SELECT ACCOUNT $7,958.65
003288E PITNEY BOWES $123.00
003289E ELAN FINANCIAL SERVICE $1,169.61
003290E Void $0.00
003291E XCEL ENERGY $12,676.67
003292E VERIZON WIRELESS $1,339.82
Total Electronic Checks $75,424.07
PAYROLL DIRECT DEPOSIT August 12, 2015
506583 ALTENDORF, JENNIFER L. $1,269.15
506584 ANDERSON, JOHN G. $230.87
506585 BARNHART, ERIN A $1,865.68
506586 BELLAND, EDGAR J. $2,484.21
506587 BOECKER, KEVIN D $2,055.22
506588 CONVERSE, KEITH A. $3,890.05
506589 COUSINEAU, LORIE K. $230.87
506590 DINGMANN, IVAN W. $1,995.51
506591 DOMINO, CHARMANE $1,730.48
506592 ENDE, JOSEPH $1,356.10
506593 FINKE, DUSTIN D $2,116.35
506594 GALLUP, JODI M. $1,590.31
506595 GLEASON, JOHN M $1,736.82
506596 GREGORY, THOMAS $1,833.77
506597 HALL, DAVID M..... $2,062.31
506598 JESSEN,JEREMIAH S. $1,932.98
506599 JOHNSON, SCOTT T $2,162.88
506600 KLAERS, ANNE M. $717.62
*Software Sequence Skip
Medina City Council Meeting Minutes 16
August 18, 2015
506601 LANE, LINDA $1,465.16
506602 LEUER, GREGORY J $1,902.65
506603 MARTIN, KATHLEEN M $230.87
506604 MCGILL, CHRISTOPHER R. $1,365.40
506605 MITCHELL, ROBERT G $327.07
506606 NELSON, JASON $2,231.72
506607 PEDERSON, JEFF $221.92
506608 PETERSON, DEBRA A. $1,545.17
506609 REINKING, DEREK M $1,644.81
506610 SCHERER, STEVEN T $2,225.70
506611 VIEAU, CECILIA M $1,165.44
506612 VINCK, JOHN J. $1,720.63
506613 WENANDE, BRANDON S. $560.56
Total Payroll Direct Deposit $47,868.28
PAYROLL CHECKS August 12, 2015
20432 Void $0.00
20433 VINCK, JOHN J. $9,208.31
Total Payroll Checks $9,208.31
*Printing Error
Medina City Council Meeting Minutes 17
August 18, 2015
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T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 8
A u g u s t 1 8 , 2 0 1 5