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Meeting 77-23
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Special Meeting
Board of Directors
A G E N D A
September 28 , 1977 7 : 30 P.M.
i
Midpeninsula Regional Open Space District
745 Distel Drive
Los Altos, CA
(7 :3 0) ROLL CALL
APPROVAL OF MINUTES - September 14 , 1977
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
SPECIAL ORDERS OF THE DAY
(7 : 45) 1. Introduction of Craig Britton, Land Acquisiton
Manager - H. Grench
(7 :50) 2. Presentation on Use of Permanente Creek Park by
City of Mountain View - G. Lyles
OLD BUSINESS WITH ACTION REQUESTED
(8: 10) 3. Scheduling of Board/Staff Workshop - H. Grench
NEW BUSINESS WITH ACTION REQUESTED
(8 : 15) 4. Membership in Employee Relations Service - A. Crosley
(8 : 20) 5. Authority to Remodel Picchetti House - J. Olson
(8 : 30) 6. Resolution of the Board of Directors of the Midpenin-
sula Regional Open Space District Appointing Peace
Officer - J. Olson
(8 : 35) INFORMATIONAL REPORTS
CLAIMS
(8 : 45) EXECUTIVE SESSION - Land Negotiations
ADJOURNMENT
tP 221977
WRITTEN COMMUNICATION
(Meeting 77-23)
I
1687 Bonita Avenue
Mountain View, Ca. 94040
22 September 1977
Ivir. Dan Wendin, President, and
Members of the Board of Directors
ividP eninsula Regional Open Space District
745 Distel Drive
Los Altos, Ca. 94022
Dear 1vir. Wendin and Board Iviembers:
Now that the decision on the Fremont Older property has
been made, I am writing to encourage you to seriously
consider setting up a comprehensive survey of the
historical resources the District owns, in preparation
for future decisions that will have to be made as they
relate to historic conservation.
In my conversations with your staff and individual
Board members, I mentioned two valuable sources avail-
able to the District: the National Trust for Historic
Preservation, with an office in San Francisco; and the
Office of Historic Preservation, State Department of
Parks and Recreation, in Sacramento. Both of these
organizations would be willing to assist you in your
planning efforts.
In the long run, I believe District money and staff time
can be conserved if a historical resource survey is
made at this stage. I look forward to your response
and am willing to work with you if we are to see the
total environment preserved.
Si c r*ly,
Kath yn Hj Kaiser
Member, State Historical
cc: Olson Resources Commission
A-
M-77-175
(Meeting 77-23 ,
Agenda item No. 3)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 21 , 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Scheduling of Board/Staff Workshop
At its September 14 , 1977 meeting, the Board directed staff
to determine a date when the greatest number of Board and
staff would be available to attend a workshop regarding
permanent office location alternatives , and consideration
of renting versus owning. It appears that November 2 , 1977
from 12 :00 Noon to 2 :00 P.M. is the most convenient date , and
I therefore recommended that a Special Meeting be scheduled
for that time.
M-77-179
(Meeting 77-23,
Agenda item No. 4)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 22 , 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Membership in Employee Relations Service
Attached is a report (R-77-44 , dated September 21, 1977) from
the Administrative Aide to me regarding proposed Membership in
the Employee Relations Service.
It is recommended that the Board authorize the General Manager
to execute a joint powers agreement adding the District as a
member of the Employee Relations Service.
R-77-44
A
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
September 21, 1977
TO: H. Grench, General Manager
FROM: A. Crosley, Administrative Aide
SUBJECT: Membership in Employee Relations Service
Introduction: Attached are materials summarizing the services
offered by the Employees Relations Service, a non-profit
organization formed in 1974 to provide comprehensive personnel
information to public agencies in the Santa Clara County/
San Mateo County area. The ERS is supported by the contri-
butions of its members (limited to public agencies) and is
operated by a small professional staff. The governing Board,
composed on one representative from each member agency, directs
ERS staff activities. There are currently 20 member agencies.
The contribution of an agency is based upon the size of its
staff. Since the District employs less then 100 people, the
District' s contribution, should it become a member, would be
$489 .15 annually.
Discussion: The ERS provides a number of services that would
be valuable to a small agency like the District. Each year
representatives from the member agencies meet to determine
the fourteen job categories to be fully researched by the ERS
staff during that particular year. Information gathered from
thirty agencies in the Bay Area is used in the survey, which lists
job titles, salary ranges, work weeks, and comments regarding the
responsibility level of individual positions. The annual ERS survey
also includes information regarding eighteen types of benefits
offered by the thirty Bay Area agencies, and up-to-date infor-
mation on union/management negotiations. As a part of the
services included in the member agency fee, each agency is also
entitled to twenty-four ERS staff hours for salary survey
purposes. The hours may be used to conduct four-hour surveys
on six positions, a twenty-four hour survey on one position,
or whatever combination the member agency wishes. Additional
survey hours would be provided at a cost of $16 per hour (a
rate available only to member agencies) . This service could
be used to supplement District staff work and to verify results
if needed.
R-77-44 Page two
The ERS staff maintains current salary and benefit information
on all member agencies which is available to any member agency
for research purposes. Presently, District staff must call
agencies individually for comparable salary and benefit infor-
mation; the ERS would have all this information in one location.
The ERS also serves as a clearinghouse for information on
current laws relating to personnel practices of public agencies
and pending litigation. The ERS staff is available (at no
charge to member agencies) to answer questions regarding trends
in negotiations, legal determinations, salary range changes,
fringe benefit alternatives, and other related areas. The Dis-
trict does not now have a reliable available source with this
type of data.
Other ERS services available to member agencies (such as union/
management negotiations or grievance proceedings) which are
not now needed by the District, could be used in the future if
circumstances warranted.
Conclusion: I have had several lengthy discussions with the
director of the Employee Relations Service, visited the ERS
office and studied their materials. I feel the District would
benefit greatly from the services offered by the ERS, particularly
since the District' s staff resources for salary and benefit
research are limited. I have found their data to be accurate
and current, and their staff knowledgeable in all areas of interest
to the District relating to personnel management. The ERS would
be valuable both as a source of information, and as a salary
survey resource to supplement District staff efforts. The use of
ERS staff services could result in considerable savings of Dis-
trict staff time.
Recommendation: It is recommended that the Board authorize the
General Manater to execute the attached agreement adding a
party to the joint powers agreement for intergovernmental employee
relations services.
ACC: jg
EMPLOYEE RELATIONS SERVICE
of Northern California
John C. Ohenhuber, Director
Offices: Santa Clara County Government Center
San Jose, California
i
I
THE SERVICE...
In July 1974, eleven (11) public agencies within the County of Santa Clara
established a consortium aimed at cutting the cost and duplication of con-
ducting their employee relations programs.
This consortium, the EMPLOYEE RELATIONS SERVICE, now offers a comprehensive
mix of labor relations services to members and to non-member public agencies
in Northern California. The Service is a non-profit organization governed by
its own members and is committed to saving local government money, not adding
to its costs. By centralizing the performance of services, it works to alleviate
two major problems presently confronting public management -- increased service
demands and decreased funds.
Service membership currently consists of sixteen (16) jurisdictions in the
counties of San Mateo and Santa Clara. These are:
Campbell Mountain View
Cupertino Palo Alto
Gilroy San Jose
Los Altos San Mateo County
Los Gatos Santa Clara
Menlo Park Santa Clara County
Milpitas Santa Clara Valley Water District
Morgan Hill Saratoga
The Service operates under a Joint Powers Agreement and policy is set through
an Executive Board on which each member agency has one seat and one vote. Its
full-time staff of four works exclusively on providing member services and is
directly accountable to the Board.
STAFF...
The Director, John C. Obenhuber, has fifteen years' experience in industrial
relations, with eight years in public sector labor relations and personnel
administration and six years in private sector contract negotiation and ad-
ministration. Our Management Analyst, Pete Kutras, has been with the Service
since its inception and is primarily responsible for the compensation and
legislative research arms of the operation. A third professional position
has recently been added to accommodate increased service levels and demands.
The operation is financed solely by membership fees and by revenues generated
by providing special services to both members and to participating non-member
jurisdictions.
MEMBERSHIP...
Each member of the Service in effect pre-pays for the majority of consultation,
research and compensation services received during a fiscal year. This fee is
assessed in accordance with number of full-time employee and number of employee
organizations. Additional services, such as on-site classification studies and
contract negotiations, are also available to member jurisdictions strictly at
their option.
-1-
PARTICIPATION...
Any non-member public jurisdiction may participate in the Service. This
participation can either be in the form of purchasing needed services on a
pay-as-you-go basis or by purchasing a specific mix of services for a
prescribed period, usually twelve months.
The EMPLOYEE RELATIONS SERVICE offers these services --
COMPENSATION DATA...
CURRENT salary and benefit information for both public and private sectors.
Service files contain data for over 60 local cities, counties and special
districts. These are continuously updated and augmented by the respective
jurisdiction's labor agreements.
COMPENSATION STUDIES...
In addition to fulfilling day-to-day needs for wage and related data, the
Service develops extensive and complex studies encompassing represented and
management personnel. These reports have included: total compensation for
management classes in industry; analyses of management compensation based
upon function, staffing and budget; and prevailing salary and/or benefit
rates covering a wide variety of occupational groups. In recent weeks, our
studies have covered these classes or job families.
- All traditional department heads.
- Complete maintenance series including leadmen, equipment
operators & mechanics and building trades.
- Complete clerical series.
- Accountant, Planner and Engineer series.
- Police and Fire series.
All members have access to such reports.
LEGISLATIVE RESEARCH...
Analysis of proposed and enacted State and Federal legislation impacting on
labor relations. This service stresses the tracking of particularly signifi-
cant bills through the legislative process and assessing their economic and
operational impact on local government. Where appropriate, membership work-
shops are conducted during the bill's progress through the Legislature. For
example, this year a membership conference on Unemployment Insurance has been
held with at least one other to be conducted prior to implementation of
AB644.
-2-
LEGAL RESEARCH...
Research and analysis of State and Federal court decisions on labor
relations matters. Particular emphasis is placed on litigation under
the Meyers-Milias-Brown Act, where significant cases are followed from
their inception to the time they are ultimately resolved by an appellate
court or the State Supreme Court. Back-up files, including copies of
decisions, are maintained on a current basis by the type of issue involved,
i.e. , scope of representation, management rights, union security provisions,
etc.
Due to the increasing tendency of California courts to use the National
Labor Relations Act as precedent, our resources have been supplemented
to include private sector statutes and NLRB decisions.
RULES AND REGULATIONS...
Review and revision of employer-employee regulations and personnel rules.
Included in this service is the application of relevant court decisions and
arbitration awards as well as reference to current employee relations/personnel
rules of major public ,jurisdictions throughout the State.
Consultation in this area also encompasses questions regarding bargaining
unit determinations and modifications.
THIRD PARTIES...
Development of background information on arbitrators, mediators and fact-
finders. Particular emphasis is placed upon the specific types of cases
with which the neutral has had experience, the parties involved, the outcome
of each case and management's evaluation of the award.
CLASSIFICATION STUDIES...
Consultation or on-site evaluations regarding classification and pay issues.
Our reference files include more than 30 complete sets of class specifications.
This source coupled with the extensive data maintained on prevailing pay
rates permits us to produce a quality product at a substantial savings in
time and cost.
In fiscal year 1976-77, consultation was provided on a city-wide study and
numerous on-site evaluations were conducted of individual job classifications.
CONTRACT NEGOTIATION AND ADMINISTRATION...
Consultation or participation in the bargaining process. This service
encompasses analysis of demands and counter-offers, development of contract
language and conducting strategy sessions with management negotiators.
Staff is also available for use at the table as negotiators or resource
personnel.
-3-
In providing this type of service, we have the advantage of already having
at our disposal current and accurate information on settlement trends, CPI
movements and prevailing contract clauses and compensation levels.
DETAILS may be obtained by contacting:
John C. Obenhuber, Director
EMPLOYEE RELATIONS SERVICE
County Government Center - 8th Floor
70 West Hedding Street
San Jose, California 95110
Ph: (408) 299-3617
-4-
oe M-77-174
(Meeting 77-23,
Agenda item No. 6)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 21, 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Appointment of Peace Officer
At its January 14, 1976 meeting, the Board of Directors
accepted the recommendation contained in the Land Manager's
report (R-76-2, dated January 7, 1976) that District rangers
be appointed as limited peace officers as outlined under
Section 830. 3 (m) of the Penal Code of the State of California.
Supervising Ranger Eric R. Mart has completed the "Arrest &
Firearms" course administered by the Northern California
Criminal Justice Training and Education system, which completes
the compliance required under the Penal Code, which, when
accompanied by passage of the attached resolution, will qualify
him as a peace officer.
Recommendation: It is recommended that the Board adopt the
attached Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Appointing Peace officer, which
will appoint Eric R. Mart as a peace officer pursuant to Section
830. 3 (m) of the Penal Code of the State of California.
RESOLUTION NO.
RESOLUTION OF THE BOARD OF
DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
APPOINTING PEACE OFFICER
The Board of Directors of the Midpeninsula Regional
Open Space District does hereby resolve as follows :
1. The following person is hereby designated
as a peace officer of the Midpeninsula Regional
Open Space District to Section 830. 3 (m) of the
Penal Code of the State of California and under
Sections 5558 and 5561 of the Public Resources
Code of the State of California, to enforce the
Regulatory Ordinance for Use of Midpeninsula
Regional Open Space District lands and any
applicable federal, State and local laws :
Eric R. Mart
M-77-178
AA, (Meeting 77-23,
Agenda item No. 5)
or
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 22 , 1977
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Authority to Remodel Picchetti House
Attached is a report (R-77-45, dated September 22 , 1977) from
the Land Manager to me regarding a request for Authority to
Remodel the Picchetti House.
It is recommended that the Board authorize staff to proceed
with the solicitation of bids and the awarding of contracts
for renovation of the yellow house at the Picchetti Ranch
for a caretaker residence with authorization to expend funds
up to $10 ,000 for this purpose.
AA_ R-77-45
% Ar
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
September 22 , 1977
TO: H. Grench, General Manager
FROM: J. Olson, Land Manager
SUBJECT: Authority to Remodel Picchetti House
Introduction: A use and management plan was adopted for the
Picchetti Ranch Area of the Monte Bello Open Space Preserve
on May 25 , 1977. An estimate of up to $10 ,000 was included in
the plan as the anticipated initial cost of improvements to the
yellow house, built in 1886 , for use as a caretaker residence.
The adopted 1977-78 budget allocates $10 ,000 for improvement
of a caretaker residence on this site.
Discussion: As expressed in the Use and Management Plan, the
intent was to have staff report before the next review period
on long term recommendations regarding all structures on the
Ranch. However, due to recent vandalism and the extremely
poor condition of the roof on the house, which could result in
serious rain damage, this report is being presented to advise
the Board of these conditions and to request authorization of
funding for provision of a caretaker residence on the site.
Recommendations contained in this report are compatible with
the range of alternatives for structure use which are to be
considered at a later date. The alternatives being considered
by staff range from (1) remodelling the yellow house to make
it suitable as a caretaker residence and maintaining the other
structures only as necessary to keep them as a part of the rus-
tic ranch landscape, to (2) restoring the interior and exter-
ior of all of the buildings to make them useable structures.
A. Caretaker Residence Alternatives. Three methods of pro-
viding for a caretaker residence on the site were considered
as possible alternatives :
1. Renovate the original house built in the 1870 ' s .
This house is small, lacks insulation and adequate
plumbing and is structurally in very poor condition.
2. Place a mobile home on the site rather than using exist-
ing structures.
R-77-45 Page two
A one or two bedroom 121 X 521 mobile home costs
approximately $11,000 which includes carpeting,
draperies , kitchen appliances, delivery and setup.
3 . a) Renovate the entire yellow house.
b) Renovate the downstairs only.
Renovation of the downstairs is the alternative rec-
commended by staff at this time . It would include
work in the following areas :
1) roof repair
2) installation of insulation
3) installation of heating
4) upgrading of water system
5) upgrading of electrical service
6) remodelling kitchen
All potential work cannot be done for $10,000 if indepen-
dently contracted but can be accomplished by District
construction workers , contractors , juvenile workers from
the Santa Clara County Probation Department and the tenant.
If total restoration were to be implemented in the future,
the project could conceivably cost an additional $20 ,000
to $50,000.
It appears that the original architecture has been kept
unaltered with the possible exception of the concrete
porch. Although historic restoration would not be attemp-
ted during interior remodelling, the architectural appear-
ance of the exterior would remain essentially unchanged.
The house could tentatively be ready for occupancy by
December 15, 1977.
Recommendation: It is recommended that the Board authorize
staff to proceed with the solicitation of bids and the award-
ing of contracts for renovation of the yellow house at the
Picchetti Ranch for a caretaker residence with authorization
not to exceed $10,000.
HG:pl
&40 14-77-176
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 22 , 1977
TO : Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Letter from Congress of Elected Officials
At its September 14 , 1977 meeting, the Board asked staff
to recommend a reply to the August 19 , 1977 letter from
the Congress of Elected Officials which requested District
participation in that organization. Attached is a draft
reply for the Board's consideration.
DRAFT
AMIM
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
745 DISTEL DRIVE, LOS ALTOS, CALIFORNIA 94022 (415)965-4717
September 29 , 1977
Mr. James V. Fitzgerald
Congress of Elected officials
San Mateo County
555 Veterans Boulevard, #122
Redwood City, California 94063
Dear Mr. Fitzgerald:
The Board of Directors has asked me to reply to
your letter of August 19 , 1977 , regarding possible parti-
cipation by the District in the Task Forces appointed by
the CEO and a financial contribution to the CEO by the Dis-
trict.
Our Board is in sympathy with the objectives of
the CEO as expressed in its Business Plan of March 24 , 1977 ,
and the first two projects of the CEO staff. Our District
does buy through a competitive bid system and by taking ad-
vantage of governmental agency discounts and discounts
offered through private businesses. We are also following
a study being conducted by the City of Palo Alto on the
potentials of self insurance and risk management.
The District has limited resources to allocate
to new projects at this time , and therefore must respectfully
decline to actively participate in the CEO for the present.
We would be happy, however, to cooperate in providing infor-
mation needed by the CEO staff to assist them in their
research projects , and we are of course interested in knowing
the results and/or recommendations that may follow.
We may wish to participate in CEO in the future
when District resources and interests permit. In the mean-
time, we wish the CEO success in achieving its objectives ,
which will hopefully result in savings to Bay Area public
agencies and thus to taxpayers.
Sincerely yours,
Daniel G. Wendin
President
Board of Directors
Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G Hanko,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G.Wendin
IM-77-177
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 21 , 1977
TO : Board of Directors
FROM: H. Grench, General Manager
SUBJECT : Postponement of Special Meeting with San Mateo
County Park and Recreation Commission
At its September 14 , 1977 meeting the Board had tentatively
scheduled a Special Meeting for Saturday, September 24 , 1977
to become acquainted with San Mateo County Park and Recreation
Commission officials. Due to problems in scheduling, San
Mateo County has requested that the meeting be postponed
until a mutually convenient date can be arranged.
C-77-20
September 28 , 1977
Meeting 77-23
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
228 115.17 Excel Pool Service, Inc. operating & Maint.-Permanente Cx
229 35. 15 Pitney Bowes Postage Meter Rental
230 95.00 Intergovernmental Management Management Seminar
Development Institute
231 29.59 Alco Stereo/TV Centers Radio Equipment
232 25.02 Western Fire Equipment Co. Fire Equipment-Field
233 228 .95 Mobil Oil Corporation District Vehicle Expense
234 1f000.00 Myrtle P. Hartnett Rent Supplement
.235 100 . 50 Eric Mart Educational Assistance
236 6 .68 Diversified Transportation Parcel Delivery Service
237 366, 000. 00 Golden State Title Co, Archdiocese Property
Revised
C-77-20
September 28 , 1977
Meeting 77-23
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
# Amount Name Description
228 $ 115.17 Excel Pool Service, Inc. Operating & Maint.-Permanente Cx
229 35.15 Pitney Bowes Postage Meter Rental
230 95.00 Intergovernmental Management Management Seminar
Development Institute
231 29. 59 Alco Stereo/TV Centers Radio Equipment
232 34. 14 Western Fire Equipment Co. Fire Equipment-Field
233 228.95 Mobil Oil Corporation District Vehicle Expense
234 1f000.00 Myrtle P. Hartnett Rent Supplement
235 100 .50 Eric Mart Educational Assistance
236 13. 36 Diversified Transportation Parcel Delivery Service
237 366,000.00 Golden State Title Co, Archdiocese Property
238 39. 12 Savin Business Machines Corp. Equipment Rental-Office
239 132. 9.0 Shell Oil Co. District Vehicle Expense
240 1. 00 U. S. General Accting. Office Brochure
241 185. 00 Carroll Harrington Stanford Conference-Publishing
242 9. 18 Pacific Telephone , Telephone Service-Picchetti
243 366. 53 Santa Clara County District Vehicle Expense
Equipment Repair Field
244 32. 83 The Pony Express Advertising
245 5. 00 Emergency Vehicle Equipment District Vehicle Expense
246 4. 03 Alco Paramount Electronic Corp.Office Supplies
247 65. 00 Michael McMurray Professional Services
248 2. 40 State of California Duplicating Copies
249 252. 41 The Hub Schneiders Ranger Uniforms-Emblems
250 17. 47 Peninsula Blueprint Service Mapping Supplies
251 2,200. 00 Don Johnson Construction, Inc. Improvement-Fremont Older
252 68. 00 Robert H. Minor, C.S.R. Copy of Transcript
253 4 ,800. 00 Rogers, Vizzard & Tallett Professional Services
254 2. 00 ABAG Publication
55 114. 00 German Travel Service Out of Town Meeting Expense
>6 77. 82 Petty Cash Private Vehicle, District Vehicle
Field & Office Supplies , Meal
Conferences
L_