Loading...
HomeMy Public PortalAbout19770928 - Agendas Packet - Board of Directors (BOD) - 77-23 l \ Meeting 77-23 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Special Meeting Board of Directors A G E N D A September 28 , 1977 7 : 30 P.M. i Midpeninsula Regional Open Space District 745 Distel Drive Los Altos, CA (7 :3 0) ROLL CALL APPROVAL OF MINUTES - September 14 , 1977 WRITTEN COMMUNICATIONS ADOPTION OF AGENDA ORAL COMMUNICATIONS SPECIAL ORDERS OF THE DAY (7 : 45) 1. Introduction of Craig Britton, Land Acquisiton Manager - H. Grench (7 :50) 2. Presentation on Use of Permanente Creek Park by City of Mountain View - G. Lyles OLD BUSINESS WITH ACTION REQUESTED (8: 10) 3. Scheduling of Board/Staff Workshop - H. Grench NEW BUSINESS WITH ACTION REQUESTED (8 : 15) 4. Membership in Employee Relations Service - A. Crosley (8 : 20) 5. Authority to Remodel Picchetti House - J. Olson (8 : 30) 6. Resolution of the Board of Directors of the Midpenin- sula Regional Open Space District Appointing Peace Officer - J. Olson (8 : 35) INFORMATIONAL REPORTS CLAIMS (8 : 45) EXECUTIVE SESSION - Land Negotiations ADJOURNMENT tP 221977 WRITTEN COMMUNICATION (Meeting 77-23) I 1687 Bonita Avenue Mountain View, Ca. 94040 22 September 1977 Ivir. Dan Wendin, President, and Members of the Board of Directors ividP eninsula Regional Open Space District 745 Distel Drive Los Altos, Ca. 94022 Dear 1vir. Wendin and Board Iviembers: Now that the decision on the Fremont Older property has been made, I am writing to encourage you to seriously consider setting up a comprehensive survey of the historical resources the District owns, in preparation for future decisions that will have to be made as they relate to historic conservation. In my conversations with your staff and individual Board members, I mentioned two valuable sources avail- able to the District: the National Trust for Historic Preservation, with an office in San Francisco; and the Office of Historic Preservation, State Department of Parks and Recreation, in Sacramento. Both of these organizations would be willing to assist you in your planning efforts. In the long run, I believe District money and staff time can be conserved if a historical resource survey is made at this stage. I look forward to your response and am willing to work with you if we are to see the total environment preserved. Si c r*ly, Kath yn Hj Kaiser Member, State Historical cc: Olson Resources Commission A- M-77-175 (Meeting 77-23 , Agenda item No. 3) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 21 , 1977 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Scheduling of Board/Staff Workshop At its September 14 , 1977 meeting, the Board directed staff to determine a date when the greatest number of Board and staff would be available to attend a workshop regarding permanent office location alternatives , and consideration of renting versus owning. It appears that November 2 , 1977 from 12 :00 Noon to 2 :00 P.M. is the most convenient date , and I therefore recommended that a Special Meeting be scheduled for that time. M-77-179 (Meeting 77-23, Agenda item No. 4) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 22 , 1977 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Membership in Employee Relations Service Attached is a report (R-77-44 , dated September 21, 1977) from the Administrative Aide to me regarding proposed Membership in the Employee Relations Service. It is recommended that the Board authorize the General Manager to execute a joint powers agreement adding the District as a member of the Employee Relations Service. R-77-44 A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT September 21, 1977 TO: H. Grench, General Manager FROM: A. Crosley, Administrative Aide SUBJECT: Membership in Employee Relations Service Introduction: Attached are materials summarizing the services offered by the Employees Relations Service, a non-profit organization formed in 1974 to provide comprehensive personnel information to public agencies in the Santa Clara County/ San Mateo County area. The ERS is supported by the contri- butions of its members (limited to public agencies) and is operated by a small professional staff. The governing Board, composed on one representative from each member agency, directs ERS staff activities. There are currently 20 member agencies. The contribution of an agency is based upon the size of its staff. Since the District employs less then 100 people, the District' s contribution, should it become a member, would be $489 .15 annually. Discussion: The ERS provides a number of services that would be valuable to a small agency like the District. Each year representatives from the member agencies meet to determine the fourteen job categories to be fully researched by the ERS staff during that particular year. Information gathered from thirty agencies in the Bay Area is used in the survey, which lists job titles, salary ranges, work weeks, and comments regarding the responsibility level of individual positions. The annual ERS survey also includes information regarding eighteen types of benefits offered by the thirty Bay Area agencies, and up-to-date infor- mation on union/management negotiations. As a part of the services included in the member agency fee, each agency is also entitled to twenty-four ERS staff hours for salary survey purposes. The hours may be used to conduct four-hour surveys on six positions, a twenty-four hour survey on one position, or whatever combination the member agency wishes. Additional survey hours would be provided at a cost of $16 per hour (a rate available only to member agencies) . This service could be used to supplement District staff work and to verify results if needed. R-77-44 Page two The ERS staff maintains current salary and benefit information on all member agencies which is available to any member agency for research purposes. Presently, District staff must call agencies individually for comparable salary and benefit infor- mation; the ERS would have all this information in one location. The ERS also serves as a clearinghouse for information on current laws relating to personnel practices of public agencies and pending litigation. The ERS staff is available (at no charge to member agencies) to answer questions regarding trends in negotiations, legal determinations, salary range changes, fringe benefit alternatives, and other related areas. The Dis- trict does not now have a reliable available source with this type of data. Other ERS services available to member agencies (such as union/ management negotiations or grievance proceedings) which are not now needed by the District, could be used in the future if circumstances warranted. Conclusion: I have had several lengthy discussions with the director of the Employee Relations Service, visited the ERS office and studied their materials. I feel the District would benefit greatly from the services offered by the ERS, particularly since the District' s staff resources for salary and benefit research are limited. I have found their data to be accurate and current, and their staff knowledgeable in all areas of interest to the District relating to personnel management. The ERS would be valuable both as a source of information, and as a salary survey resource to supplement District staff efforts. The use of ERS staff services could result in considerable savings of Dis- trict staff time. Recommendation: It is recommended that the Board authorize the General Manater to execute the attached agreement adding a party to the joint powers agreement for intergovernmental employee relations services. ACC: jg EMPLOYEE RELATIONS SERVICE of Northern California John C. Ohenhuber, Director Offices: Santa Clara County Government Center San Jose, California i I THE SERVICE... In July 1974, eleven (11) public agencies within the County of Santa Clara established a consortium aimed at cutting the cost and duplication of con- ducting their employee relations programs. This consortium, the EMPLOYEE RELATIONS SERVICE, now offers a comprehensive mix of labor relations services to members and to non-member public agencies in Northern California. The Service is a non-profit organization governed by its own members and is committed to saving local government money, not adding to its costs. By centralizing the performance of services, it works to alleviate two major problems presently confronting public management -- increased service demands and decreased funds. Service membership currently consists of sixteen (16) jurisdictions in the counties of San Mateo and Santa Clara. These are: Campbell Mountain View Cupertino Palo Alto Gilroy San Jose Los Altos San Mateo County Los Gatos Santa Clara Menlo Park Santa Clara County Milpitas Santa Clara Valley Water District Morgan Hill Saratoga The Service operates under a Joint Powers Agreement and policy is set through an Executive Board on which each member agency has one seat and one vote. Its full-time staff of four works exclusively on providing member services and is directly accountable to the Board. STAFF... The Director, John C. Obenhuber, has fifteen years' experience in industrial relations, with eight years in public sector labor relations and personnel administration and six years in private sector contract negotiation and ad- ministration. Our Management Analyst, Pete Kutras, has been with the Service since its inception and is primarily responsible for the compensation and legislative research arms of the operation. A third professional position has recently been added to accommodate increased service levels and demands. The operation is financed solely by membership fees and by revenues generated by providing special services to both members and to participating non-member jurisdictions. MEMBERSHIP... Each member of the Service in effect pre-pays for the majority of consultation, research and compensation services received during a fiscal year. This fee is assessed in accordance with number of full-time employee and number of employee organizations. Additional services, such as on-site classification studies and contract negotiations, are also available to member jurisdictions strictly at their option. -1- PARTICIPATION... Any non-member public jurisdiction may participate in the Service. This participation can either be in the form of purchasing needed services on a pay-as-you-go basis or by purchasing a specific mix of services for a prescribed period, usually twelve months. The EMPLOYEE RELATIONS SERVICE offers these services -- COMPENSATION DATA... CURRENT salary and benefit information for both public and private sectors. Service files contain data for over 60 local cities, counties and special districts. These are continuously updated and augmented by the respective jurisdiction's labor agreements. COMPENSATION STUDIES... In addition to fulfilling day-to-day needs for wage and related data, the Service develops extensive and complex studies encompassing represented and management personnel. These reports have included: total compensation for management classes in industry; analyses of management compensation based upon function, staffing and budget; and prevailing salary and/or benefit rates covering a wide variety of occupational groups. In recent weeks, our studies have covered these classes or job families. - All traditional department heads. - Complete maintenance series including leadmen, equipment operators & mechanics and building trades. - Complete clerical series. - Accountant, Planner and Engineer series. - Police and Fire series. All members have access to such reports. LEGISLATIVE RESEARCH... Analysis of proposed and enacted State and Federal legislation impacting on labor relations. This service stresses the tracking of particularly signifi- cant bills through the legislative process and assessing their economic and operational impact on local government. Where appropriate, membership work- shops are conducted during the bill's progress through the Legislature. For example, this year a membership conference on Unemployment Insurance has been held with at least one other to be conducted prior to implementation of AB644. -2- LEGAL RESEARCH... Research and analysis of State and Federal court decisions on labor relations matters. Particular emphasis is placed on litigation under the Meyers-Milias-Brown Act, where significant cases are followed from their inception to the time they are ultimately resolved by an appellate court or the State Supreme Court. Back-up files, including copies of decisions, are maintained on a current basis by the type of issue involved, i.e. , scope of representation, management rights, union security provisions, etc. Due to the increasing tendency of California courts to use the National Labor Relations Act as precedent, our resources have been supplemented to include private sector statutes and NLRB decisions. RULES AND REGULATIONS... Review and revision of employer-employee regulations and personnel rules. Included in this service is the application of relevant court decisions and arbitration awards as well as reference to current employee relations/personnel rules of major public ,jurisdictions throughout the State. Consultation in this area also encompasses questions regarding bargaining unit determinations and modifications. THIRD PARTIES... Development of background information on arbitrators, mediators and fact- finders. Particular emphasis is placed upon the specific types of cases with which the neutral has had experience, the parties involved, the outcome of each case and management's evaluation of the award. CLASSIFICATION STUDIES... Consultation or on-site evaluations regarding classification and pay issues. Our reference files include more than 30 complete sets of class specifications. This source coupled with the extensive data maintained on prevailing pay rates permits us to produce a quality product at a substantial savings in time and cost. In fiscal year 1976-77, consultation was provided on a city-wide study and numerous on-site evaluations were conducted of individual job classifications. CONTRACT NEGOTIATION AND ADMINISTRATION... Consultation or participation in the bargaining process. This service encompasses analysis of demands and counter-offers, development of contract language and conducting strategy sessions with management negotiators. Staff is also available for use at the table as negotiators or resource personnel. -3- In providing this type of service, we have the advantage of already having at our disposal current and accurate information on settlement trends, CPI movements and prevailing contract clauses and compensation levels. DETAILS may be obtained by contacting: John C. Obenhuber, Director EMPLOYEE RELATIONS SERVICE County Government Center - 8th Floor 70 West Hedding Street San Jose, California 95110 Ph: (408) 299-3617 -4- oe M-77-174 (Meeting 77-23, Agenda item No. 6) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 21, 1977 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Appointment of Peace Officer At its January 14, 1976 meeting, the Board of Directors accepted the recommendation contained in the Land Manager's report (R-76-2, dated January 7, 1976) that District rangers be appointed as limited peace officers as outlined under Section 830. 3 (m) of the Penal Code of the State of California. Supervising Ranger Eric R. Mart has completed the "Arrest & Firearms" course administered by the Northern California Criminal Justice Training and Education system, which completes the compliance required under the Penal Code, which, when accompanied by passage of the attached resolution, will qualify him as a peace officer. Recommendation: It is recommended that the Board adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Appointing Peace officer, which will appoint Eric R. Mart as a peace officer pursuant to Section 830. 3 (m) of the Penal Code of the State of California. RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPOINTING PEACE OFFICER The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows : 1. The following person is hereby designated as a peace officer of the Midpeninsula Regional Open Space District to Section 830. 3 (m) of the Penal Code of the State of California and under Sections 5558 and 5561 of the Public Resources Code of the State of California, to enforce the Regulatory Ordinance for Use of Midpeninsula Regional Open Space District lands and any applicable federal, State and local laws : Eric R. Mart M-77-178 AA, (Meeting 77-23, Agenda item No. 5) or MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 22 , 1977 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Authority to Remodel Picchetti House Attached is a report (R-77-45, dated September 22 , 1977) from the Land Manager to me regarding a request for Authority to Remodel the Picchetti House. It is recommended that the Board authorize staff to proceed with the solicitation of bids and the awarding of contracts for renovation of the yellow house at the Picchetti Ranch for a caretaker residence with authorization to expend funds up to $10 ,000 for this purpose. AA_ R-77-45 % Ar MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT September 22 , 1977 TO: H. Grench, General Manager FROM: J. Olson, Land Manager SUBJECT: Authority to Remodel Picchetti House Introduction: A use and management plan was adopted for the Picchetti Ranch Area of the Monte Bello Open Space Preserve on May 25 , 1977. An estimate of up to $10 ,000 was included in the plan as the anticipated initial cost of improvements to the yellow house, built in 1886 , for use as a caretaker residence. The adopted 1977-78 budget allocates $10 ,000 for improvement of a caretaker residence on this site. Discussion: As expressed in the Use and Management Plan, the intent was to have staff report before the next review period on long term recommendations regarding all structures on the Ranch. However, due to recent vandalism and the extremely poor condition of the roof on the house, which could result in serious rain damage, this report is being presented to advise the Board of these conditions and to request authorization of funding for provision of a caretaker residence on the site. Recommendations contained in this report are compatible with the range of alternatives for structure use which are to be considered at a later date. The alternatives being considered by staff range from (1) remodelling the yellow house to make it suitable as a caretaker residence and maintaining the other structures only as necessary to keep them as a part of the rus- tic ranch landscape, to (2) restoring the interior and exter- ior of all of the buildings to make them useable structures. A. Caretaker Residence Alternatives. Three methods of pro- viding for a caretaker residence on the site were considered as possible alternatives : 1. Renovate the original house built in the 1870 ' s . This house is small, lacks insulation and adequate plumbing and is structurally in very poor condition. 2. Place a mobile home on the site rather than using exist- ing structures. R-77-45 Page two A one or two bedroom 121 X 521 mobile home costs approximately $11,000 which includes carpeting, draperies , kitchen appliances, delivery and setup. 3 . a) Renovate the entire yellow house. b) Renovate the downstairs only. Renovation of the downstairs is the alternative rec- commended by staff at this time . It would include work in the following areas : 1) roof repair 2) installation of insulation 3) installation of heating 4) upgrading of water system 5) upgrading of electrical service 6) remodelling kitchen All potential work cannot be done for $10,000 if indepen- dently contracted but can be accomplished by District construction workers , contractors , juvenile workers from the Santa Clara County Probation Department and the tenant. If total restoration were to be implemented in the future, the project could conceivably cost an additional $20 ,000 to $50,000. It appears that the original architecture has been kept unaltered with the possible exception of the concrete porch. Although historic restoration would not be attemp- ted during interior remodelling, the architectural appear- ance of the exterior would remain essentially unchanged. The house could tentatively be ready for occupancy by December 15, 1977. Recommendation: It is recommended that the Board authorize staff to proceed with the solicitation of bids and the award- ing of contracts for renovation of the yellow house at the Picchetti Ranch for a caretaker residence with authorization not to exceed $10,000. HG:pl &40 14-77-176 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 22 , 1977 TO : Board of Directors FROM: H. Grench, General Manager SUBJECT: Letter from Congress of Elected Officials At its September 14 , 1977 meeting, the Board asked staff to recommend a reply to the August 19 , 1977 letter from the Congress of Elected Officials which requested District participation in that organization. Attached is a draft reply for the Board's consideration. DRAFT AMIM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 745 DISTEL DRIVE, LOS ALTOS, CALIFORNIA 94022 (415)965-4717 September 29 , 1977 Mr. James V. Fitzgerald Congress of Elected officials San Mateo County 555 Veterans Boulevard, #122 Redwood City, California 94063 Dear Mr. Fitzgerald: The Board of Directors has asked me to reply to your letter of August 19 , 1977 , regarding possible parti- cipation by the District in the Task Forces appointed by the CEO and a financial contribution to the CEO by the Dis- trict. Our Board is in sympathy with the objectives of the CEO as expressed in its Business Plan of March 24 , 1977 , and the first two projects of the CEO staff. Our District does buy through a competitive bid system and by taking ad- vantage of governmental agency discounts and discounts offered through private businesses. We are also following a study being conducted by the City of Palo Alto on the potentials of self insurance and risk management. The District has limited resources to allocate to new projects at this time , and therefore must respectfully decline to actively participate in the CEO for the present. We would be happy, however, to cooperate in providing infor- mation needed by the CEO staff to assist them in their research projects , and we are of course interested in knowing the results and/or recommendations that may follow. We may wish to participate in CEO in the future when District resources and interests permit. In the mean- time, we wish the CEO success in achieving its objectives , which will hopefully result in savings to Bay Area public agencies and thus to taxpayers. Sincerely yours, Daniel G. Wendin President Board of Directors Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G Hanko,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G.Wendin IM-77-177 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 21 , 1977 TO : Board of Directors FROM: H. Grench, General Manager SUBJECT : Postponement of Special Meeting with San Mateo County Park and Recreation Commission At its September 14 , 1977 meeting the Board had tentatively scheduled a Special Meeting for Saturday, September 24 , 1977 to become acquainted with San Mateo County Park and Recreation Commission officials. Due to problems in scheduling, San Mateo County has requested that the meeting be postponed until a mutually convenient date can be arranged. C-77-20 September 28 , 1977 Meeting 77-23 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S Amount Name Description 228 115.17 Excel Pool Service, Inc. operating & Maint.-Permanente Cx 229 35. 15 Pitney Bowes Postage Meter Rental 230 95.00 Intergovernmental Management Management Seminar Development Institute 231 29.59 Alco Stereo/TV Centers Radio Equipment 232 25.02 Western Fire Equipment Co. Fire Equipment-Field 233 228 .95 Mobil Oil Corporation District Vehicle Expense 234 1f000.00 Myrtle P. Hartnett Rent Supplement .235 100 . 50 Eric Mart Educational Assistance 236 6 .68 Diversified Transportation Parcel Delivery Service 237 366, 000. 00 Golden State Title Co, Archdiocese Property Revised C-77-20 September 28 , 1977 Meeting 77-23 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S # Amount Name Description 228 $ 115.17 Excel Pool Service, Inc. Operating & Maint.-Permanente Cx 229 35.15 Pitney Bowes Postage Meter Rental 230 95.00 Intergovernmental Management Management Seminar Development Institute 231 29. 59 Alco Stereo/TV Centers Radio Equipment 232 34. 14 Western Fire Equipment Co. Fire Equipment-Field 233 228.95 Mobil Oil Corporation District Vehicle Expense 234 1f000.00 Myrtle P. Hartnett Rent Supplement 235 100 .50 Eric Mart Educational Assistance 236 13. 36 Diversified Transportation Parcel Delivery Service 237 366,000.00 Golden State Title Co, Archdiocese Property 238 39. 12 Savin Business Machines Corp. Equipment Rental-Office 239 132. 9.0 Shell Oil Co. District Vehicle Expense 240 1. 00 U. S. General Accting. Office Brochure 241 185. 00 Carroll Harrington Stanford Conference-Publishing 242 9. 18 Pacific Telephone , Telephone Service-Picchetti 243 366. 53 Santa Clara County District Vehicle Expense Equipment Repair Field 244 32. 83 The Pony Express Advertising 245 5. 00 Emergency Vehicle Equipment District Vehicle Expense 246 4. 03 Alco Paramount Electronic Corp.Office Supplies 247 65. 00 Michael McMurray Professional Services 248 2. 40 State of California Duplicating Copies 249 252. 41 The Hub Schneiders Ranger Uniforms-Emblems 250 17. 47 Peninsula Blueprint Service Mapping Supplies 251 2,200. 00 Don Johnson Construction, Inc. Improvement-Fremont Older 252 68. 00 Robert H. Minor, C.S.R. Copy of Transcript 253 4 ,800. 00 Rogers, Vizzard & Tallett Professional Services 254 2. 00 ABAG Publication 55 114. 00 German Travel Service Out of Town Meeting Expense >6 77. 82 Petty Cash Private Vehicle, District Vehicle Field & Office Supplies , Meal Conferences L_