The URL can be used to link to this page

Home My Public Portal AboutCapital Planning Committee -- 2014-01-07 Minutes Capital Plan Committee ERF dSTE* .041P CLERK Town Hall, Room C �- January 7, 2014 Minutes The meeting was called to order at 9:05 a.m. Present: Jim O'Leary, Lisa Souve,Charles Sumner and Lisa Vitale. Also attending were Denise Rego,Victor Staley and Chris Miller. Not Present: Don Poole Denise Rego presented first and there was discussion regarding the parking lot and the fact that the line item had dropped off of the Capital Plan under COA but it had been added to the Selectmen's section and moved to FY 2016 to coincide with the Fire Department"renovation". The 2007"Med Van" caravan has low mileage and we should keep maintaining it. The 2003 van needs to be replaced at some time in the near future as it is becoming too costly to repair. The COA is currently using the mini-van instead, however,the mini-van is small and in the future two large vans would be better. It was decided to change the 2007 van to FY2020 for replacement and schedule a replacement for the 2003 van for FY2016. Denise Rego is researching a community center/senior center concept with Ellen Bearse, Brewster's Recreation Director and is looking to get a feasibility study done and request funding at the Fall Town Meeting in the amount of$25,000. Jim O'Leary questioned whether the upcoming FY 2019 Library Grant could be moved up and used for this purpose but it was discussed that that would not be possible based on the way the grant is structured. The Friends of COA is starting to change demographically and a new center may bring in "younger" seniors. Jim O'Leary questioned about the Council on Aging roof and it was discussed that the roof had been leaking around the air ducts but had recently been repaired and is no longer leaking. However,the leak has caused water staining on the ceiling. Denise Rego informed the group that Chris Miller and AmeriCorps volunteers are planning to build an additional ramp on the front portico(fire station side) of the COA building in May of 2014. Victor Staley was next on the agenda and the discussion focused on the Building Departments' need for a four wheel drive vehicle. Currently the Building Department is using the Chevy Malibu that was"handed down"from the Water Department. That vehicle works fine for the local inspections, however in the event of an emergency,the Building Department would need to do "post evaluation" inspections for FEMA and these would require a four wheel drive vehicle. Charlie Sumner explained that in the past the Police Department would pass down Ford Explorers for use at Town Hall by the various departments. These vehicles could then be used by the Police force in the event of an emergency. Victor Staley explained that he believes the Police Chief is looking at getting all wheel drive vehicles(like a Ford Fusion) in the future and not the four wheel drive Ford Explorers. The discussion will be followed up with the Police Chief during their Capital Planning meeting on Thursday. Chris Miller was the final Department Head for the meeting and went over the Natural Resource and Mill Site Capital Plans. The discussion started with Item 20: Beach and Landings. There was significant beach and sand erosion at Paine's 2 1 ) Page 1 Creek and Mant's Landing following the recent storm. Charlie Sumner and Chris Miller discussed the possibility of appropriating a sum of$25,000 each year in an Article at Town Meeting to be used for sand replenishment, parking lot replacement and dune repair. This money could then build up if not used one year and be used for major repairs if needed. Chris Miller then discussed the vehicle usage and needs of the Natural Resource and Conservation Departments. Jim Gallagher,Conservation Administrator, needs a vehicle that seats at least 5 as he takes weekly"tours" around Town with the members of the Conservation Commission. Also, Chris Miller could use this type of vehicle to transport himself, Ryan Burch and AmeriCorps volunteers to various sites around town. Currently they need to use two vehicles. The 201.1 Chevy could be replaced now as it still has replacement value, however,the Town's practice is to keep vehicles for other uses and this vehicle could be used for plowing and beach emergencies. The 2 ton truck should last until 2018 and would cost approximately$62,500.00 to replace. Line Item#11—Patrol Boat will need to be replaced in FY2018 at a cost of$22,000. There was discussion of using the Waterway Improvement funds to help offset the cost of this purchase. The discussion then turned to buildings and the need for a Feasibility Study to be done in FY2016 or FY2017 for a new Natural Resource Building. The cost of the study is estimated to be$75,000 and design $75,000. Chris Miller would like to add a line to the Natural Resource Capital plan for Long Pond Boat Ramp repair/replacement. He would like to see$140,000.00 for FY 2015. Jim O'Leary would like to know if the Community Preservation fund would be a possibility for the boat ramp under the 30%allocated for Recreation. Charlie Sumner believes it would be possible to get half of the funds from the CPC. There could also be a possibility to use CPC funds for Accessibility issues as well. Chris Miller then discussed the Mill Site and the fact there are two Town Committees who do a wonderful job of managing the Mill site with the funding the Town provides. The walkways are being done through the existing town budget. In FY 2016,$10,000 will be needed for the Mill site Dam retaining wall which needs to be repaired. The$10,000 would be used for labor expenses, no materials are needed. Long term,Chris Miller sees the need for a Vegetation Plan for the property. There are a lot of invasive plants and the property is"small" enough that it could be managed easily. Chris Miller would like the committee to create"sub-categories" in the Capital Plan for Landings and Beaches to provide more detail for each beach and landing and the projects needed individually. Charlie Sumner made a motion to adjourn at 10:25 a.m. Lisa Souve seconded. The Board voted unanimously in favor. The next meeting is on Thursday,January 9,2014 at 4:00 p.m. Respectfully Submitted, Lisa Vitale Treasurer/Collector and Capital Planning Member Approved 02.06.14 21Page