HomeMy Public PortalAboutCapital Planning Committee -- 2014-01-23 Minutes ti
Capital Plan Committee BREAtisTER TOLd ER,
Town Hall Room B
January 23, 2014: Minutes - - - rF.
The meeting was called to order at 4:05 P.M.
Present: Lisa Souve, Lisa Vitale, Don Poole, Jim O'Leary. Also attending was Dr.
Richard Hoffman, Barry Schofield and Robert Bersin
Absent: Charles Sumner
Brewster Elementary Schools- Dr. Hoffman stated that the Eddy School roof & HVAC
project is slated for FY15 and perhaps the number should be increased to $2.3 million.
The number was increased in the plan. There are other minor projects scheduled for
Eddy. For Stony Brook the window replacement phase II is scheduled for FY15, for
$100,000. This number may increase. Other projects were pushed out to further years.
The classroom Univent units will be repaired instead of replaced. If the Eddy School
Roof& HVAC project passes at Town meeting, the $100,000 in the combined school
capital requests could be reduced from the current $100,000 to $50,000 as well as for
2016. There is there annual $30,000 request for the two schools for technology. Stony
Brook will buy 2 smart boards, a hover cam, 7 laptop computers for teachers and
software licenses. Eddy will purchase 2 smart boards, 2 hover cams, 5 lap tops and 2
desk tops and some software. The schools are working on replacing equipment that is
5 years old. The painting request would sand and paint the tanker at the Eddy School.
The flooring replacement is also an ongoing project, but is a low priority on the list. The
$10,000 for the AHERA compliance can be removed as there are still funds left over
from the November 2014 Town meeting allocation. Dr. Hoffman stated that he will
work with Mr. Sumner to determine if the numbers for the Eddy School Roof & HVAC or
the Stony Brook window project need to be increased. If they do, he will have the
School Committee re-vote them and get the updated numbers to Lisa Souve.
Nauset Regional Schools —The Regional School Committee is meeting this evening to
determine if they still want to go through with the Middle School roof project and what
the numbers may be. Brewster's share would be $707,000 of a 2.4 million project.
This would be a FY15 project. The regional capital requests have been increased by
2.5%. There is a lot of technology infrastructure needed at both the Middle and High
schools. There is an art room in the middle school that needs repairs. The drainage
study for the middle school was recommended by Habeeb & Associates. There is a
request for $25,000 under general repairs. The high school's courtyard is in extremely
bad shape and the request for the $68,000 is to repair the worst sections. For the
central office, there is a request for $13,475 for general repairs. The total of the
requests for the Middle school, High school and Central Office building is $470,475; with
Brewster's share being $217,725.
Capital Plan Review Minutes Page 1
January 23 2014
Department of Public Works — Bob Bersin went over his FY2015 capital requests. As
always, there is $150,000 in road maintenance/drainage projects. There is a request to
replace the H-8 vehicle for $85,000. The current vehicle currently needs $1,000 in
repairs; the drive shaft broke this week during the storm. Vehicle H-9 is $60,000. This
should have been replaced in 2014, but was removed from the warrant due to cuts
needed and is back on for FY15. Item 15, a large trailer/tagalong will be removed from
the list. There is a request to replace the Foreman's vehicle. $39,000 and it was
pushed out from 2014 to 2015. Item 22 should also be removed from the capital plan
as well as item 23, which was traded in. The Ottawa Yard/Mule Tractor, #25 is over 20
years old and Mr. Bersin would like it to be replaced at some point because if this
breaks down, the transfer station will stop functioning. This was added to the FY15
request for $90,000. Items 26 & 27 can be removed as these were sold on GovDeals.
Item 29 should be corrected to be a closed container. There is a request to replace the
Kubota Tractor for $50,000. Mr. Bersin requested to remove this item from FY15 and
would prefer to replace a bobcat at a later time. This will become a new request. There
is a request in FY15 for $50,000 for the clean air & water act for when the EPA acts.
This item has been carried over waiting for the EPA regulations. Item 45 for the Kubota
mower was listed in 2014, but should be carried over to 2015. There is a request for
FY15 for open top containers for $18,000 for 2 units; these would be used at the
transfer station. There are items that should be added to the capital plan; a hot box for
asphalt for FY15 for $28,000- the water department will share the cost of this item; a
sign cutter for $4,500 in FY15, organic turf management for $15,000 in FY15 and L-5
roll off container truck. There is $320,000 for Chapter 90 projects in FY15. There is
also a $20,000 request for guard rail post replacement project. This item has been
pushed out for a few years. The $20,000 request is repeated in FY16-19 as it is a
$300,000 total project. It was decided that the All Access Committee's
beaches/boardwalk access should be removed from DPW. Don Poole questioned why
there was money for beach sand replenishment every year. It was decided to put
$20,000 for this year and $15,000 for FY16-FY19. There was a request to update the
Chapter 90 projects to see what may be worked on next as Route 124, Daisy Lane and
AP Newcomb have all been completed. Lisa Vitale questioned if Natural Resources
$25,000 yearly request for Beaches/Landing Improvements would be a duplicate of the
DPW's Beach Sand Replenishment. Lisa Souve will speak with Chris Miller to get
clarification. Jim O'Leary stated his concern on not having a long term cost and plan on
road work. There was also a discussion on listing what roads would be worked on in the
various years under the Chapter 90 funds.
No minutes were approved; they will be approved at the January 27th meeting.
Lisa Souve motioned to adjourn at 5:40 pm, Lisa Vitale second. The vote was
unanimous in favor. The next meeting is on January 27, 2014 at 4:00PM
Respectfully Submitted,
Susan Broderick
Administrative Supervisor/Town Administrator's Office Approved 02.06.14
Capital Plan Review Minutes Page 2
January 23 2014