HomeMy Public PortalAboutCapital Planning Committee -- 2014-01-27 Minutes Capital Plan Committee
Town Hall Room A
January 27, 2014
Minutes
The meeting was called to order at 4:06 P.M.
Present: Lisa Souve, Lisa Vitale, Don Poole, Charles Sumner, Jim O'Leary. Also
attending was Chief Robert Moran, Deputy William Harrison, Paul Anderson.
Chairman Poole told the Fire Department to go through their list and make note of
items that may have been moved or changed years.
Fire Department-Chief Moran stated that item #2 his vehicle needs to be updated; he
purchased a new vehicle in 2013. It is a Chevy Tahoe. His previous vehicle was given to
the fire inspector to use, 2010 Ford Explorer and even though they still have the Crown
Victoria, item #4, they will not replace that vehicle. Item #3, Ford Explorer, they
moved up to 2016; it was in 2017. It will be 9 years old then. #5, Forestry Brush Truck,
is scheduled for this year and has been on the plan for awhile. #8 is one of their
ambulances which are on a 2 year rotating replacement cycle. Item 9, ambulance E450
is currently under contract for a new ambulance which will be leased. Item 12, Engine
233 moved from 2016 to 2017. Their last payment for the other engine is in 2018, so
they want to push this off and roll that money into a new lease for this engine
replacement. #12 is their spare pumper. The other two pumpers, #13 & #14 are 10
year leases which end in 2018; the pumpers have a 20 year life span, Don Poole asked
if #9, Ambulance, is not a 2008 any longer. It is in the process of being replaced with a
2014 which would be replaced in 2020. #15, the Boston Whaler, they will hold and see
how they are doing with it. For #20 Air Compressor, if the new station goes through,
they would like to replace it with a new unit. Don Poole asked if they would roll it over
into the cost of the building; they would. #21 Jaws of Life, they received a donation
for. #22, Breathing apparatus, 2016 is the last lease payments. # 23 defibrillators, they
received 10K to upgrade which will expand their life for another 2 to 3 years. They will
have to replace all 4 in a row and could look at leasing. #25, airbag replacement is
Scheduled in 2015 for 20K. They are 15 to 20 yrs old and used at accident scenes.
#26, Thermal Camera equipment, they have applied for a grant which they gave a
(5%) match for, but they won't here for a few months. The same is true for #27,
portable radios; they have applied for a grant which they provided a $25K match. If
they don't receive it, they will probably ask for money to fund this one year at time.
Lisa Souve asked for clarification on the radios. Deputy Harrison explained that these
are the 800 fire radios. They would like to get radios that are P25 capable. The radios
they have now are from the 1992 Olympics. #28, Computers, they have 20K in laptop
replacement for vehicles in 2017. #29, Protective clothing equipment, they will need
20K this year for new call fighters and to keep the equipment they have up to date. Mr.
Poole suggested they put some finds in about every 3 years. #30 Firehose replacement,
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January 27 2014
is for some of the larger hoses, they also have some money in their operating budget.
Don Poole asked if that should be a forwarded item as well; they will put a placeholder
in 2018. # 31, Fire Station, change the $400,000 to $13 million in 2015. Mr. Sumner
explained that the Board of Selectmen is leaning towards asking for all the money in the
spring to know now if it will pass or not; otherwise they would have to spend another
$750K to $800K to find out. Chief Moran reminded the Committee that all items are
funded out of their ambulance revenue account, except the fire station project. Chief
Moran thinks that if their receivables stay at same level, they should be okay through
2018 to pay for their own capital items. Mr. O'Leary asked if when they replace the two
pumpers, they can be spaced out Chief Moran said they would replace the spare unit
first, then the other (2) would be spaced out by 5 years. Chief Moran said the fire
department with the assistance of the DPW maintains their equipment well. Mr. Poole
asked what the Committee was going to do with #5 and whether it is realistic. Chief
Moran said they are paying for it from their revenue account and they have the money
for it, plus they also put money into their operating budget.
Water Department — Paul Anderson , #1 Water Construction Account will be $230,000
for FY15 then will go back down to 180K. The additional $50K is to purchase water
meters. #2, Backhoe could last longer than 2021, the old ones usually go to the DPW.
#3 Construction truck has 86Kmiles, it is used the most and will need to be replaced in
2016. #4 Chevy truck has 127K miles and is scheduled to be replaced this year They
just lost the front end and the 4WD doesn't work. When they purchase a new vehicle, it
will be bought with a 2500 utility plow body so it can be used in snow events. #5
Eco/Service van is 10 years old and scheduled for replacement in 2018, but it may last
longer as it does not get a lot of wear and tear. #8 is a new vehicle they purchased last
year and gave their Malibu to the building department. #9 Ford F-159 is in 2019, but
may last longer. #10, Dump Truck, is old, but still operates; it would be replaced in
2018. #11, Chevy pickup will be replaced in 2017; it currently has 92K miles on it #12
Air Compressor, is old and difficult to get parts for; they will need to replace it in 2016.
#13 & 14 are pumps for wells 1 & 2; they may last longer. You don't know until you
pull a pump and look at it. You can monitor the gallons pumped and some wells clog
quicker than other based on the quality of the water. Well 4 was just done and well 6 is
brand new. #18 & #19 are cleaning of the wells 1 & 2. These are both off Freemans
Way; they can take a look at them and check them both. #21 Treatment plant, the
necessity will be determined ahead of 2019. #22 Well 3 electrical service, these are
funds to engineer the project which would include direct bury of the conduit service,
leveling the road and possible paving of the road. Right now, it is a dirt road which is
difficult to navigate and the electrical conduit is not properly buried. #27 Standpipe
rehabilation- tank assessment was done last year and that will help determine when the
tanks need to be maintained. #28 Meter reading equipment; Mr. Anderson is still trying
to figure out what to do with this. They have been putting in new meters, but the old
technology doesn't work well with new meter reading. Lisa Souve asked how many
meters there are- 7200. The next 3 items have all been there for a long time and have
to do with putting water mains on certain roads- Great Fields, Black Duck and Red Top.
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January 27 2014
It would be good to bring them into the hydraulic loop, but these projects may never
happen. #32-35 are all trailers and they are not sure when they will need replacing;
there are placeholders for the ones they will eventually replace. #36 & 37 Holehogs,
they will be replacing this year as they are used all the time. #38, utility cloud
technology, they are in progress of purchasing. All water department capital requests
are being paid out of water receipts.
Board of Selectmen-
Mr. Sumner explained that item #1 thrift shop, they had put 40K to replace the
foundation, but it can't be fixed. The FOBE hired architect to study the building and
they need to replace it Selectman deRuyter has been working with the friends to
potentially have the town buy the materials and set up a volunteer building day. Mr.
Sumner has put $125,000 in 2015 for the sake of a number. The thrift shop is currently
in the old water department building, but it will be torn down when the fire station
project is done. The thrift shop makes about $15,000 a year for the Council on Aging.
#2 Town Hall HVAC- They spent a little bit of money to do a feasibility study. It was
determined that they cannot put central air in, except at a great expense. They will
need $25,000 in FY15 to repair the compressor that services downstairs and then the
Energy Committee will look at replacing some of the window units with more efficient
minisplits. #4 painting, Mr. Sumner moved to 2016, he thinks the painting can wait.
#5 Wastewater Planning, they are working on a number for outlying years. #9 will be
paid for with money in the cable account. #10, Tri town they put 75K aside in the fall
and will know soon what will happen, if the plant will be demolished or rehabbed. Mr.
Sumner thinks there should be $125, $150, $150 to reach the Town's share of $500K.
#11, Crosby Dem, he wants to leave in as they are working on it still. #12, All Access
should remain $20K annually so they can do a project a year. #13 Recycling program
can be removed. #14, Mutli use parking at the COA will be rolled into the fire station
project. #15 Town Hall Security system, the funds have already been appropriated.
There are no changes in the Drummer Boy items. For the COA, Denise Rego came in
and went over her items, the one change since then is they want $12K in FY15 for
interior painting. They had $2700 left from exterior painting they wanted to use for
interior painting upstairs, but it will cost more with re-plastering.
Lisa Souve motioned to adjourn at 5:07 pm, Lisa Vitale second. The vote was
unanimous in favor. The next meeting is a discussion and recommendation on all the
requests on February 6, 2014 at 4pm. They will also approve all minutes at this
meeting.
Respectfully Submitted,
Donna J. Kalinick
Administrative Assistant
Town Administrator's Office
Approved 02.06.14
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January 27 2014