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Home My Public Portal AboutCapital Planning Committee -- 2014-12-15 Agenda (2) Capital Plan Committee Town Hall, Room A 1 December 15, 2014 Minutes The meeting was called to order at 4:05pm Present: Don Poole, Lisa Vitale, Charlie Sumner. Also, attending were Chief Koch, Captain Heath Eldredge and Ellen Bearse, Recreation Director. Absent: Lisa Souve Police Department- Captain Eldredge and Chief Koch Don Poole asked that they go through list line by line and provide a brief explanation of each item. #2-They already replaced the tables & chairs. The request for$16,000 in FY18 is to replace the carpet in the Community Room with some type of hard surface, tile or other flooring. This is the last room with the original carpet and it is pretty worn. #3-Video cameras in cruisers, the $35,000 request is in FY16. They have been looking at doing this for some time, but waiting for the technology to become price effective. The $35,000 would outfit 5 cruisers and put a server in the station. #4- Printer/copier network, $12,000 in the administration area is used a lot and is scheduled for replacement in 2017. #5- Radio upgrades-There will be a change to a digital platform within in the next 5 years. The Department is trying to get everything in place before that happens. Mr. Poole asked if this is for the hand held radios and were there any grants. Chief Koch explained that every department has to do this by 2018 so there will probably not be grants. Harwich & Dennis have already made the change. Everyone who was given the radios from the Atlanta Olympics, including Fire, have to make this change. The request is for$60,000 in FY18 & FY19. #6- Body armor has to be replaced and are rotated by officer. The request is for$25,000 in FY17 and 50% reimbursement comes from the federal government. #7-laser equipment was purchased already. #9- Firearms have about a 10 to 12 year lifespan for parts and wear and tear. We are a little beyond that and they need to be replaced in FY16. They are currently doing a cost analysis between the 40 caliber and 9 millimeter options. The request is for$12,500. #12- HVAC repairs- Chief Koch explained that the 26 & 27 actuators in the station have had problems. Throughout the station all the valves have a plastic piece in them that acts as an insulator. They can no longer 1iPage get this part. Every valve in the station will have to be replaced with a new valve that doesn't need the plastic part.They have about 5 on hand and can last a year, but this will have to be done. The request is for$15,000 in FY16. The Police Department is adding on a request for Painting FY16 for$15,000 for the outside of the building. They have done the inside but not the outside. #12-Carports- in FY20,they are requesting$125,000. A carport may extend the life of the vehicles as they are all housed outside right now. #13- Cruiser replacements-The Request for FY16 is for$87,500 for 2 vehicles. They have added a little money to include the radios. The cruisers are replaced on a rotating basis annually. Recreation Department- Ellen Bearse Recreation has one request for Fy16 which is $15,000#2 to purchase (4) sunfish sailboats to supplement their current program. They have (2) now that they use in the water for about 7 weeks in summer at Upper Mill Pond. They would like to create a racing program in addition to their current instructional program. In order to do this,they have to have enough boats. A successful racing program should have 6 of the same boats. The program could increase their revenue and it is designed for an older child, 11 to 17. They would also be able to accommodate more kids for instruction. One sunfish is usually$4,000. They think they can get 4 for$15,000 from a local vendor. #-8 Tennis courts would be due for upgrades in 2017 in the amount of$35,000. #9, Chevy Truck is a placeholder. It came from the water department and has 103 miles. It would be replaced in 2018 for$25,000. #10, Long Pond shed replacement is scheduled for 2019 for$12,000. #11, Golf cart is scheduled for$12,000 in 2017. Mr. O'Leary asked if Ms. Bearse had a criteria for when they can ask for CPC funding. Mr. Sumner explained that the change in the law allowed for rehabilitation of existing facilities. Mr. Sumner asked that Ms. Bearse review her projects with Elizabeth Taylor to see what may qualify for CPC funding. Mr. Sumner asked about the Freemans little league fields and why they were not on the plan as they need a lot of work. They will need some work before this season, but ultimately they need more than what the DPW can handle. Ms. Bearse said if they can get the infield mix done by this season that would make her users happy.The larger renovation project should be on the capital plan. She was going to ask for CPC funds, and then was told the DPW could handle it in house, but that has not happened. She did get funding for the fences and dug outs from CPC and those projects are underway. Ms. Bearse thought that the funding request was going to be on the DPW capital plan for$65,000. Mr. Sumner recommended it be put on the Recreation plan in FY16. Mr. O'Leary asked how much CPC gave for fences & dug outs, about $60,000. Ms. Bearse asked if the money should come from Capital or CPC. It would better to get the money for the fields from CPC than for the sailboats. The fields will need temporary repairs to get through this season with the larger renovation to be done in the fall. Mr. Sumner voted to approve the minutes of February 6, 2014, Lisa Vitale second. The Committee voted 3- Yes, 0-No. 2 1Page The next meeting is Wednesday the 17th with the Golf Department & Natural Resources. Mr. Sumner moved to adjourn at 4:30, Lisa Vitale second. The Committee voted unanimously in favor. Respectfully Submitted, Donna J. Kalinick Administrative Assistant Town Administrators Office Approved 12.29.2014 31 Page