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HomeMy Public PortalAbout08/19/03 CCM209 MEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 19, 2003 The City Council of Medina, Minnesota met in regular session on August 19, 2003 at 7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided. I. ROLL CALL Members Present: Workman, Lane, Zietlow and Smith Members Absent: Brinkman Also Present: City Attorney Ron Batty, Public Works Director Jim Dillman, Glen Cook sitting in for City Engineer Tom Kellogg, Police Chief Ed Belland, City Administrator Chad Adams, and Recording Secretary Jennifer Hennes. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA It was requested to add item C4, Update to press conference, to Administration. Moved by Smith, seconded by Workman, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL Moved by Smith, seconded by Workman, to approve the August 5, 2003 regular City Council meeting minutes as presented. Motion passed unanimously. V. PRESENTATIONS A. Ameristar Agency, Inc. — Tom Rerah Tom Rerah from Ameristar Agency was present to address some of the City's comprehensive municipal property and casualty coverage. Adams noted he has met with Rerah to discuss the renewal items. Rerah presented premium comparisons, premiums paid over the past 10 years, dividends paid back to the City and Workers Compensation. He presented information regarding purchase of excess coverage. He noted last year the City decided to buy excess coverage. Discussion was held regarding areas which are not covered by state statute and which amounts are not capped. It was noted approximately 30% of other cities have purchased excess coverage. Lane inquired what kinds of liabilities are included in the Council Member's coverage. Rerah noted there is the extended coverage that covers the City Council Members under any normal action within the normal scope of the Council Members duties. He noted City Council members are not covered by workers compensation. Zietlow inquired about the increase being primarily for property. Rerah stated this current year there was a 10-15% rate increase on the property side. Medina City Council Meeting Minutes August 19, 2003 209 210 Workman inquired if there is a declared value on City Hall. Rerah stated there is 150% cap on the declared value of the property. Adams stated he has reviewed these values. Smith inquired who sets the value on the building. Rerah stated information was submitted a couple of years ago regarding the building structure and replacement information. Adams stated the purchase of excess coverage must be approved by Council action. Moved by Workman, second by Lane, to approve the purchase of the excess liability coverage. Motion passed unanimously. B. Education Program Committee for Best Management Practices on Manure Management, Pasture Management and Wetland Protection Adams stated the Best Management Practices Committee, consisting of Councilor Carolyn Smith, Martha McPhee, Cindy Piper, Anne Donahoe, Rebecca Bastiaens and Chad Adams have been meeting the past few months to draft best management practices for manure management, pasture management, and wetland protection, per Council direction. Donahoe stated the committee would like to "educate not regulate". She presented an overview of the Executive summary of Medina Horse Management Practices. She presented information regarding Medina facts and figures. She noted current Medina Ordinances are outlined briefly in the Executive Summary but would be set up as an attachment. She also presented information regarding Minnesota statutes and rules. Bastiaens presented information regarding the Manure and Pasture Management Goals, environmental facts, manure storage, access to waterways, grazing areas, and how to maximize the pastures potential. Donahoe presented information regarding the Medina's Horse Association's "Going Ahead Plan". She presented an overhead identifying areas where horses are kept near wetlands or shore lands. It was noted the humane treatment of the animals was foremost in the Medina Horse Associations plans. Zietlow noted on page one, under Medina ordinances, bullet two, it states referring to a `table'. He inquired if the table was in the Executive Summary. Smith stated she is working on including this information. Zietlow inquired about the statutes. Bastiaens stated the statute does require the manure be removed regularly. Medina City Council Meeting Minutes 210 August 19, 2003 211 Discussion was held regarding the location of the manure storage facilities and the manure pile being only 100 feet from the wetlands. Bastiaens stated the manure pile also serves as filtration and it should be covered with a berm built around it. Zietlow inquired about what the rate is of spreading the manure. Donahoe stated the MPCA does have guidelines for this information. She stated most horse owners in Medina do not have enough pasture to spread the manure. Discussions were held on information that should be added to the summary. Lane thanked Martha, Cindy, Rebecca and Anne for their hard work. Piper inquired about funding available for putting the information together. Zietlow stated they should put a budget together and bring this information back to the City Council. Smith stated the Hennepin Conservation District (HCD) has been very helpful with other owners. She stated they would come back with a plan after meeting with HCD. Piper stated she felt this material is time sensitive and would be best to distribute this information before winter arrives. Smith stated an education plan needs to come back to the Council. Zietlow stated there is a newsletter coming out in early September and information could be added to this newsletter. Smith stated a discussion needs to be held on how this program will be implemented. She recommended setting up a meeting with HCD and the MPCA and get the information put together for an implementation plan. Workman stated he would like this to work with the Medina Horse Association. VI. COMMENTS A. Comments from Citizens on items not on the Agenda There were none. B. Park Commission Adams stated there is a meeting tomorrow evening, and the commission is reviewing 2004 budget requests, as well as recognition plaques for park donors. C. Planning Commission Elizabeth Weir stated there was discussion regarding more information needing to come to the Planning Commission regarding the Uptown Hamel Development. Medina City Council Meeting Minutes 211 August 19, 2003 212 VII. BUSINESS A. Public Works 1. Hamel Water System — Water Treatment Adams stated Staff and Mayor Zietlow have met with a few residents in the past few months, who are interested in exploring the option of a full water treatment plant for the Hamel water system, which would address both radium and iron issues, as well as future potential water quality concerns. Adams supplied the City Council with some cost estimates for a radium removal system compared to a water treatment plant. Adams noted Dillman and Steve Scherer are touring a few facilities to gain more knowledge of water treatment plants. He noted Medina must provide water to homes with the reduced levels of radium to meet state/federal regulations by June 2006. He stated a deadline for making a decision on a water treatment plant would be soon approaching. He noted Staff and Zietlow have discussed surveying Hamel Water residents and/or scheduling a few "Town Hall" meetings to receive feedback and answer resident questions. Workman inquired if the residents would still need their own water treatments if a new water treatment plant were installed. Dillman stated they would still need water softeners. Mike Mrosak, resident since 1996, stated he lives in Foxberry Farms and noted two issues he is concerned about; one is the radium and two is the iron in the water. He noted problems he has seen with the iron filters in his own home. Zietlow stated placing an iron filter after his hot water heater might be the answer. Discussion was held regarding sending a survey to see if other residents are interested in a water treatment plant for that area. Mrosak stated in addition to the survey information, more education on why the water treatment is necessary should be included. Dillman presented information regarding removing the radium and iron. Mrosak stated a water treatment plant may be helpful to the City in the future. Lane stated bad water has been in Medina for a long time. He noted there is one more well coming in and he recommended addressing issues for the long haul. Dillman stated it would take a couple of weeks to do some more investigating. Zietlow suggested coming back to second meeting in September with more information. B. Planning and Zoning 1. Uptown Hamel Development Adams stated following the July 15th Council meeting discussion of this item, the Council asked to place this on the August 19th agenda. Adams recapped the issues the Council has been discussing. He stated in the past few weeks he has met with two developers Medina City Council Meeting Minutes 212 August 19, 2003 213 interested in developing property in Uptown Hamel. He noted Staff, as well as a few Planning Commissioners, met with one developer Tuesday morning, August 19th, to discuss their ideas and some possible finance options that may involve the City. The developer submitted an escrow/deposit to the City, prior to the meeting. Adams presented information regarding the cost estimates of the master plan, information regarding Ehlers and Associates Feasibility Report, meetings and discussions with developers and Staff review of financing alternatives. He noted the consideration/action from Council would be; Uptown Development Theme, Developer Agreement and Public Input Meetings. Lane inquired about different financing options. He stated the properties currently have low asset values and this development would drive up values. He inquired about taxing the capital gain when owners sell their properties. It was noted the area which would be affected by this taxation. Batty stated he has never seen that concept on local level in Minnesota and he would check into this issue. Lane inquired how much of this would be general fund. Workman stated it was up to the City Council and he is not comfortable using the General Fund for this project. Discussion was held regarding special assessments. It was recommended more information regarding the financing be brought forward at the September 2nd meeting. It was noted a meeting with Ehlers should be initiated first. Batty stated it is not known if this area will qualify as a Tax Increment Financing district. Ben Schmidt, developer, stated he would like feedback from Council on his plans at the September 2nd meeting. He noted the deposit has been put up for Staffs time and he wound like to present their plans and bring that information forward to the City Council. Workman noted this must go through our normal review process. Schmidt recommended meeting with a few council members to look over plans. Workman and Smith stated they would be willing to stop by City Hall and review plans. 2. Set hearing date for Conditional Use Permit revocation for Mother Motors/Loretto Towing Adams presented a memo from Loren Kohnen regarding Mothers Motors/Loretto Towing being in violation if it's CUP. Staff is seeking Council direction to set a public hearing date for the CUP revocation. Medina City Council Meeting Minutes 213 August 19, 2003 214 Motion by Workman, second by Lane to set hearing date of September 16, 2003 for Conditional Use permit revocation for Mother Motors/Loretto Towing. Motion passed unanimously. C. Administration 1. Ordinance adopting Slow No -Wake Zone during time of High Water on Lake Independence Adams presented a letter from the DNR that approves the draft ordinance forwarded to them for consideration. He noted the Council will need to adopt the ordinance and publish it before it becomes effective. Motion by Smith, second by Workman to adopt Ordinance No. 356 adding section regulating the surface use of Lake Independence and Resolution No. 03-25 authorizing publication of Ordinance No. 356 by title and summary. Motion passed unanimously. 2. Ordinance amending Sections 625.03 and 625.27 regarding Hours of Consumption of Alcoholic Beverages On -Sale Batty stated the state passed new legislation, effective July 1, which allows establishments to extend serving liquor until 2:00 a.m. Batty stated municipalities such as Medina can change their ordinances to coincide with the legislation, but are not required to do so. Adams stated the Medina Entertainment Center has formally requested the extension of the bar closing time to 2:00 a.m. Adams stated Batty has provided an amendment to the ordinance for the Council's consideration. It was noted there should be an extra fee. It was noted the fee would be associated with the liquor license. Batty stated fees are addressed by another ordinance. He noted the establishments would need to get a license from the state to change their hours. Belland stated there would most likely be an hour of over time per evening if the bar hours are extended. He noted he would check into this information further. Adams noted the Medina Entertainment Center stated they would only like to stay open later four to five times per year. Motion by Workman, second by Lane to approve Ordinance No. 357 amending sections 625.03 and 625.27 regarding hours of consumption of alcoholic beverages on -sale and adopting Resolution No. 03-26 authorizing publication of Ordinance No. 357 by title and summary. Motion passed unanimously. 3. Holiday Stationstore Lights Batty stated he received notice from Holiday Stationstore's attorney stating there would not be anyone present at this City Council meeting. Motion by Lane, second by Workman to enter approve the Executive Session for potential litigation. Motion passed unanimously. Medina City Council Meeting Minutes 214 August 19, 2003 215 3. Update on News Conference Chief Belland stated there was a press conference held in the afternoon regarding the West Metro Cooperative Drug Project. Belland summarized the news conference. It was noted approximately 100 hours had been put into this effort. Lane inquired if there was desire from other participants to go forward with this project. Belland stated in the affirmative and stated they will continue to look for grants to continue this work. Lane and Smith both recommended this continue forward even if grants are not available. VIII. APPROVAL TO PAY BILLS Moved by Smith, seconded by Lane, to approve the bills, order check numbers 25485- 25560 for $218,349.32 and payroll check numbers 18248-18269 for $21,642.52. Motion passed unanimously. Mayor Zietlow recessed the regular City Council meeting to an Executive Session at 10:10 p.m. Summary of Closed Session - X. EXECUTIVE SESSION FOR POTENTIAL LITIGATION Attorney Batty stated the Council is entering Executive Session for potential litigation. Mayor Zietlow called the regular City Council meeting back to order at 11:29 p.m. Xl. ADJOURN Moved by Workman, seconded by Lane to adjourn the meeting at 11:30,p.m. Motion passed unanimously. Phillip K.Zietlow, Mayor Attest: Chad M. Adams, City Administrator Medina City Council Meeting Minutes August 19, 2003 215 216 9THIS PAGE LEFT BLANK INTENTIONALLY) 217 GENERAL CHECKS - AUGUST 19, 2003 25485 A.T.& T $51.08 25486 ALL STEEL PRODUCTS $4,937.34 25487 AMERIPRIDE LINEN & APPAREL $55.17 25488 AMERISTAR AGENCY, INC $2,100.00 25489 ANDERSEN, EARL F $1,110.48 25490 BEST WESTERN AMERICANNA $184.62 25491 BIFF'S INC. $542.34 25492 BROCK WHl'1'E $1,160.85 25493 BRYAN ROCK PRODUCTS $1,639.01 25494 BUDGET PRINTING $731.21 25495 BUFFALO BITUMINOUS $102,512.33 25496 CASE CREDIT CORPORATION $390.63 25497 CIPHER LABORATORIES $1,674.95 25498 COLLISION CORNER $1,699.19 25499 CORPRO COMPANIES, INC $495.00 25500 COUNTRY ROADS PAVING $9,000.00 25501 CULLIGAN $50.69 25502 DELL MARKETING L.P $1,925.85 25503 E-Z-RECYCLING $3,030.20 25504 EHLERS & ASSOC. $371.25 25505 ELAN FINANCIAL SERVICE $1,095.73 25506 ELK RIVER CONCRETE PROD. $1,868.01 25507 ESS BROS. & SONS, INC. $794.49 25508 EULL'S MANUFACTURING CO $1,124.12 25509 FORTIN HARDWARE $9.69 25510 FRONTIER $57.78 25511 GARY'S REPAIR $434.08 25512 GENUINE PARTS CO. - MPLS $195.88 25513 GLENWOOD INGLEWOOD $59.40 25514 GOODIN CO. $145.97 25515 GOPHER STATE ONE CALL $240.25 25516 GOVERNMENT TRAINING $107.00 25517 GRAINGER $236.12 25518 HAWKINS INC. $50.00 25519 HENN COOP. SEED EXCHANGE $445.05 25520 HENNEPIN COUNTY $280.48 25521 HENNEPIN COUNTY $2,006.43 25522 JENSEN COMMUNICATIONS $277.80 25523 JERRY'S AUTO SALVAGE $958.50 25524 JORDAN AUTOMOTIVE $472.98 25525 KEEPRS, INC./CY'S UNIFORMS $304.15 25526 LAKE BUSINESS SUPPLY $93.35 25527 LARSON, SANDRA $11.11 25528 LAWN DETAILERS $1,659.27 25529 LONG LAKE POWER $224.35 25530 MEDICA $345.80 25531 MEDINA ELECTRIC, INC $141.00 25532 METRO WEST INSPECTION $21,231.50 25533 METRO.COUNCIL ENVIRO. $9,299.33 25534 METROPOLITAN COUNCIL $16,409.25 218 GENERAL CHECKS - AUGUST 19, 2003 25535 MIDWEST ASPHALT $670.95 25536 MIKE'S FIX -IT $646.79 25537 MINNEAPOLIS $106.00 25538 MINNEHAHA CREEK $9.62 25539 MN DEPT. OF ADM $65.00 25540 MOTHERS MOTORS/LORETTO $20.00 25541 MOTOROLA $8,460.67 25542 NATIONAL WATERWORKS $3,489.20 25543 NORTH MEMORIAL MEDICAL $21.00 25544 OLSON'S MERCANTILE $10.00 25545 QWEST $110.76 25546 REYNOLDS WELDING $28.72 25547 SBC PAGING $56.30 25548 ST. PAUL STAMP WORKS $15.17 25549 STREICHER'S $291.17 25550 TALLEN & BAERTSCHI $3,678.52 25551 TIME SAVER OFF S1'1'E SEC. $158.50 25552 TWIN CITY WATER CLINIC $60.00 25553 UNIFORMS UNLIMl'1'ED $46.19 25554 VALVOLINE FLEET SERVICES $54.94 25555 VERIZON WIRELESS $13.49 25556 WAYZATA, CITY OF $223.50 25557 WESTSIDE WHOLESALE TIRE $98.98 25558 WRIGHT-HENNEPIN ELECTRIC $133.39 25559 XCEL ENERGY $5,313.21 25560 %hP MANUFACTURING $326.19 $218,349.32 PAYROLL CHECKS - AUGUST 11, 2003 18248 SMITH, CAROLYN A. $138.52 18249 ZIETLOW, PHILIP K. $207.79 18250 SCHERER, STEVEN T $1,221.75 18251 MCGILL, CHRISTOPHER R. $1,521.13 18252 DILLMAN, JAMES D $1,743.69 18253 DRESSEL, ROBERT P. $1,047.66 18254 BELLAND, EDGAR J $2,162.14 18255 VIEAU, CECILIA M. $1,137.75 18256 DINGMANN, IVAN W $1,048.88 18257 SULANDER, LAURA L. $1,118.51 18258 LARSON, SANDRA L $1,026.84 18259 BOECKER, KEVIN D $1,120.62 18260 PRISM, JON D. $1,346.39 18261 LANE, JAMES S. $138.52 18262 WORKMAN, BRUCE $138.52 18263 BRINKMAN, RANDY $138.52 18264 CHAFFINS, GARY S $792.78 18265 ADAMS, CHAD M. $1,729.15 18266 HALL, DAVID M. $1,035.46 18267 VELCH, PATRICIA A $196.75 18268 NELSON, JASON $1,646.09 18269 THUL, JEFFREY P. $985.06 $21,642.52