HomeMy Public PortalAboutCapital Planning Committee -- 2014-12-22 Minutes Capital Plan Committee
Town Hall, Room A
December 22, 2014 v�
Minutes
The meeting was called to order at 4:07pm
Present: Lisa Vitale, Charlie Sumner and John Dickson. Also, attending were Kathy Lambert, IT and Denise
Rego, Council on Aging.
Absent: Don Poole, Lisa Souve
Information Technology- Kathy Lambert explained that she has an annual request for$30,000 which covers
replacement of computers, equipment and the cost of licenses for the Town. Charlie Sumner asked if this
number is adequate. Ms. Lambert said that as long as approval to Office 365 is approved, that will transfer a
large cost to her operating budget. The request a few years ago was for$20,000 annually and was increased to
$50,000 when XP had to be upgraded. It should probably be $35,000 repeating with $10,000 added on in 2017
for an iPad refresh.This will cover about $500 per person and there are currently 21 iPads used in Town, but
Fire and Police paid for their own; Health's is provided by the County and a few other departments have them.
The ones the Town has are the oldest model that Apple supports;they may not support them much longer.
When they were purchased, they decided on iPads because there were concerns over issues with a generic
brand. Selectman Dickson asked if she would keep purchasing iPads. Ms. Lambert said it depends on the Board
and what they want. There is a question of screen size versus portability. Mr. Sumner noted that the Town
Hall wiring project has begun and is going well and they will begin the fiber project soon. Ms. Vitale asked
where the old wires will go. Ms. Lambert said they will either be buried or taken out; she is not sure yet, but
one of the good aspects of the project is all the new cables will be labeled. She is unsure if they will need
anything else to complete the LAN; she will know more once the wiring is done. Most of her other projects will
be wiring projects in other town building. The Fire Station is the worst, but they will have to see what happens
with that location first.
Council on Aging- Denise Rego
#1- Interior painting is already complete. The ceiling of the 2nd floor big room was repainted. Exterior painting
was done last year. Ms. Rego asked if it should be repeating every 5 to 6 years. It should be put on for 2020.
#2-2003 Dodge Medical Transport Van- $40,000 was appropriated at Fall Town Meeting. Ms. Rego with Ms.
Douglass' help has found a grant through MA DOT that will pay for a significant portion of the cost. There will
be a delay in the timeline of purchasing a new vehicle, but it is a significant savings. It should stay on the plan
to be replaced in another 8 years, 2023. The real cost is $56,000.
#3- 2007 Medical Van is in good shape and has low mileage. It will be put it in 2021 for replacement.
#4- CCRTA 12 Passenger Van is leased through CCRTA. When it gets high mileage,they give you a new one. It
has to be on the plan because we register and insure it, but it should be noted on the plan that it is leased
through CCRTA.
#5-Roof replacement-The roof was last replaced in 2000; it would be scheduled again in 2025.
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#6 Feasibility Study for a new COA/Community Center is$35,000 and was approved at the Fall Town Meeting.
There was a discussion about the furnace and how old it is. Mr. Sumner asked Ms. Rego to get a date for it and
put it on the plan.
There was also a discussion about the future costs of the new COA/Community Center and that it should be in
the plan. There should be design funding in 2016 and 2017 and then construction costs in 2018 of 10 million.
Mr. Sumner moved to adjourn at 4:25pm, Lisa Vitale second. The vote was unanimous in favor.
The next meeting will be December 29, 2014 at 4pm.
Respectfully Submitted,
Donna J. Kalinick
Administrative Assistant
Town Administrators Office
Approved 01.12.15
Wage