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HomeMy Public PortalAboutCommunity Preservation Committee -- 2014-01-08 Minutes 1\\11Wi1 II11lli/iiiiii//ii \\\. 6 � t Sr�ii 2198 Main Street Xc� Eti° nO Brewster,Massachusetts 02631-1898 Approved: 2/5/2014 _Q IMO ,A (508)896-3701 Vote: 6-0-0 3 ,,14�, i a. y= FAX(508)896-8089 r 0 I rr .r.rlr- 711I�. ;- y E*.EW=Tck gr:,tik LL EPA ////,/INglllllllllllll\\I COMMUNITY PRESERVATION COMMITTEE 3; Rc06 Held a Regular Meeting Wednesday,January 8,2014 at 4:30 p.m. Video&4udio Recording or Taping Notification: "As required by the Open Meeting Law we are informing you that the Town will be audio taping this meeting. In addition if anyone else intends to either video or audio tape this meeting they are required to inform the chair." Present: William Klein,Don Arthur,Elizabeth Taylor,Elliott Carr,Paul Ruchinskas,Roland Bassett,Jeanne Boehm,and Dion Dugan Also present: Ellen St.Sure,Pat Hughes,Jillian Douglass,and Mark Robinson Absent: Martin Kamark The meeting was called to order at 4:33 pm AGENDA . 1. Approval of minutes 2. Open Space Application—Elizabeth Taylor and Mark Robinson 3. Open Space request for$3,000—Elizabeth Taylor 4. Brewster Baptist Church Application for Community Preservation funds—David A.Hill 5. Review of Policies and Procedures 6. Scheduling of next meeting 7. Topics the Chair did not reasonably anticipate 8. Adjournment Approval of minutes Motion by Paul Ruchinskas to approve the minutes of December 11, 2013 as presented. Second by Don Arthur. VOTE: 5-0-1 (Two members arrived following the vote) 2. Brewster Baptist Church Application for Community Preservation funds—David A.Hill Following discussion the Committee decided to refer this project to the Historical Committee first for their recommendation. Mr. Hill will be contacted regarding this and notified that the next meeting of the Historical Committee is Wednesday,January 15,2014 at 4:00 pm Open Space Application—Mark Robinson Mr. Robinson gave a presentation on the Viprino Property Application. The Open Space Committee contacted approximately 40 people around town that own property in areas the town is interested in conserving. The Viprino property is located at the Punkhorn Parklands and can be seen on Assessor's Map 20, Parcel 30 being just over 6 acres. The family has informally approached the Planning Board with the desire to subdivide the 6-acre parcel into two lots. After receiving the Open Space Committee CPC Minutes 01/08/2014 Page 1 of 3 letter, the Viprinos would like to sell the lot to the town for conservation purposes and the Punkhorn conservation land brackets this 3.29-acre parcel. The town has conducted an official appraisal and the value of the lot is $215000. After a state tax credit of$50,000 that the Viprinos are eligible for, they have agreed to sell the parcel at the purchase price to the town of$114,000. The BOS has signed the purchase and sale agreement and it would be subject to town vote in the spring. Elliott Carr raised concern about prioritizing the property that the town is buying over the next 10 years. The Open Space Committee has prioritized the five areas in the town where the town wants to purchase properties. Only people in those areas were contacted and then the Open Space Committee responds to opportunities as they present themselves in these areas. Where this property is located in the Punkhorn, it is very desirable. There was a review of where the monies come from to purchase conservation land. There was a second response to the inquiries and the Open Space Committee is working on this response. It was decided to let the CPC read the application presented today and then to vote on this project at a future meeting. 4. Open Space request for$3,000—Elizabeth Taylor Ms. Taylor stated that she needs additional funds over the $15,000 that was previously approved for Horsley Witten who is updating the Open Space Plan. This is necessary as there are changes and additional information to be included in the packet to go to the state and the packet needs to be redone and reprinted and sent up to the state again for final approval. Motion made by Roland Bassett to approve the open space request for and additional $3,000 for administrative work to be done for final approval of the Open Space Plan by the state. Second by Paul Ruchinskas. VOTE: 8-0-0 Motion made by Don Arthur to approve payment of the$892.50 invoice to the Compact of Cape Cod Conservation Trusts,Inc. Second by Roland Bassett. VOTE: 8-0-0 5. Review of Policies and Procedures—Elliott Carr There was a review of the Policies and Procedures to be used by the CPC. The back of the application lists the policies and guidelines and these are a good place to start. Each project is different. Concern was raised about developing policies or procedures so tightly that it may preclude a good project from moving forward. A discussion on each project would serve the Committee better. It is felt that flexibility is important but so are guidelines. There was a review of previous projects and how they were handled. 4V1otion made by Dion Dugan to appoint a Policy Subcommittee to review this issue. Second by Oland Bassett. OTE: 1-7-0 The motion failed to pass. There was a recommendation that expenses that are approved be reported when these bills are paid and not vote each bill. A treasurer's report at the beginning of each meeting may take care of this. It was suggested that there should be a defined boundary for each project and to authorize a committee member on the four different areas overseen by CPC. It was suggested that the initial allocation could be voted and then the bills may be paid as long as they do not exceed the approved amount and then these payments will be reported to the Committee. It is recommended that an application be filed and then the Committee votes on the merits of the application. Paul Ruchinskas was asked by the Chair to develop Policies and Procedures for CPC Minutes 01/08/2014 Page 2 of 3 Professional Services for projects and a different application will be developed. The Committee was asked to review the procedures on the back of the application. It is the consensus of the committee that they have the right to ask an applicant that they have other resources to pay for a project before public monies are spent and this should be part of the application process. It is the consensus of the Committee that all policies need to be flexible. 6. Scheduling of next meeting The next meeting is scheduled for 1/22/14. Possible agenda items would be for a vote on the Open Space application, a professional services request, and an application for down payment request for Affordable Housing. TTopics the Chair did not reasonably anticipate here were no other discussions at the meeting. 8. Adjournment Motion made by Don Arthur to adjourn at 5:51 pm. Second by Dion Dugan. VOTE: 8-0-0 Respectfully submitted, Donna 3. Moberg, Recording Secretary CPC Minutes 01/08/2014 Page 3 of 3