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COMMUNITY PRESERVATION COMMITTEE 3; Rc06
Held a Regular Meeting
Wednesday,January 8,2014 at 4:30 p.m.
Video&4udio Recording or Taping Notification: "As required by the Open Meeting Law we are informing you that the Town will be
audio taping this meeting. In addition if anyone else intends to either video or audio tape this meeting they are required to inform the
chair."
Present: William Klein,Don Arthur,Elizabeth Taylor,Elliott Carr,Paul Ruchinskas,Roland Bassett,Jeanne Boehm,and Dion Dugan
Also present: Ellen St.Sure,Pat Hughes,Jillian Douglass,and Mark Robinson
Absent: Martin Kamark
The meeting was called to order at 4:33 pm
AGENDA .
1. Approval of minutes
2. Open Space Application—Elizabeth Taylor and Mark Robinson
3. Open Space request for$3,000—Elizabeth Taylor
4. Brewster Baptist Church Application for Community Preservation funds—David A.Hill
5. Review of Policies and Procedures
6. Scheduling of next meeting
7. Topics the Chair did not reasonably anticipate
8. Adjournment
Approval of minutes
Motion by Paul Ruchinskas to approve the minutes of December 11, 2013 as presented. Second
by Don Arthur.
VOTE: 5-0-1
(Two members arrived following the vote)
2. Brewster Baptist Church Application for Community Preservation funds—David A.Hill
Following discussion the Committee decided to refer this project to the Historical Committee first for
their recommendation. Mr. Hill will be contacted regarding this and notified that the next meeting of
the Historical Committee is Wednesday,January 15,2014 at 4:00 pm
Open Space Application—Mark Robinson
Mr. Robinson gave a presentation on the Viprino Property Application. The Open Space Committee
contacted approximately 40 people around town that own property in areas the town is interested in
conserving. The Viprino property is located at the Punkhorn Parklands and can be seen on Assessor's
Map 20, Parcel 30 being just over 6 acres. The family has informally approached the Planning Board
with the desire to subdivide the 6-acre parcel into two lots. After receiving the Open Space Committee
CPC Minutes 01/08/2014 Page 1 of 3
letter, the Viprinos would like to sell the lot to the town for conservation purposes and the Punkhorn
conservation land brackets this 3.29-acre parcel. The town has conducted an official appraisal and the
value of the lot is $215000. After a state tax credit of$50,000 that the Viprinos are eligible for, they
have agreed to sell the parcel at the purchase price to the town of$114,000. The BOS has signed the
purchase and sale agreement and it would be subject to town vote in the spring. Elliott Carr raised
concern about prioritizing the property that the town is buying over the next 10 years. The Open Space
Committee has prioritized the five areas in the town where the town wants to purchase properties. Only
people in those areas were contacted and then the Open Space Committee responds to opportunities as
they present themselves in these areas. Where this property is located in the Punkhorn, it is very
desirable. There was a review of where the monies come from to purchase conservation land. There
was a second response to the inquiries and the Open Space Committee is working on this response. It
was decided to let the CPC read the application presented today and then to vote on this project at a
future meeting.
4. Open Space request for$3,000—Elizabeth Taylor
Ms. Taylor stated that she needs additional funds over the $15,000 that was previously approved for
Horsley Witten who is updating the Open Space Plan. This is necessary as there are changes and
additional information to be included in the packet to go to the state and the packet needs to be redone
and reprinted and sent up to the state again for final approval.
Motion made by Roland Bassett to approve the open space request for and additional $3,000 for
administrative work to be done for final approval of the Open Space Plan by the state. Second by
Paul Ruchinskas.
VOTE: 8-0-0
Motion made by Don Arthur to approve payment of the$892.50 invoice to the Compact of Cape Cod
Conservation Trusts,Inc. Second by Roland Bassett.
VOTE: 8-0-0
5. Review of Policies and Procedures—Elliott Carr
There was a review of the Policies and Procedures to be used by the CPC. The back of the application
lists the policies and guidelines and these are a good place to start. Each project is different. Concern
was raised about developing policies or procedures so tightly that it may preclude a good project from
moving forward. A discussion on each project would serve the Committee better. It is felt that
flexibility is important but so are guidelines. There was a review of previous projects and how they
were handled.
4V1otion made by Dion Dugan to appoint a Policy Subcommittee to review this issue. Second by
Oland Bassett.
OTE: 1-7-0
The motion failed to pass.
There was a recommendation that expenses that are approved be reported when these bills are paid and
not vote each bill. A treasurer's report at the beginning of each meeting may take care of this. It was
suggested that there should be a defined boundary for each project and to authorize a committee
member on the four different areas overseen by CPC. It was suggested that the initial allocation could
be voted and then the bills may be paid as long as they do not exceed the approved amount and then
these payments will be reported to the Committee.
It is recommended that an application be filed and then the Committee votes on the merits of the
application. Paul Ruchinskas was asked by the Chair to develop Policies and Procedures for
CPC Minutes 01/08/2014 Page 2 of 3
Professional Services for projects and a different application will be developed. The Committee was
asked to review the procedures on the back of the application.
It is the consensus of the committee that they have the right to ask an applicant that they have other
resources to pay for a project before public monies are spent and this should be part of the application
process. It is the consensus of the Committee that all policies need to be flexible.
6. Scheduling of next meeting
The next meeting is scheduled for 1/22/14. Possible agenda items would be for a vote on the Open Space
application, a professional services request, and an application for down payment request for Affordable
Housing.
TTopics the Chair did not reasonably anticipate
here were no other discussions at the meeting.
8. Adjournment
Motion made by Don Arthur to adjourn at 5:51 pm. Second by Dion Dugan.
VOTE: 8-0-0
Respectfully submitted,
Donna 3. Moberg, Recording Secretary
CPC Minutes 01/08/2014 Page 3 of 3