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COMMUNITY PRESERVATION COMMITTEE
Held a Regular Meeting
Tuesday, March 4, 2014 at 4:30 p.m.
Video&Audio Recording or Taping Notification: "As required by the Open Meeting Law we are informing you that the Town will be
audio taping this meeting. In addition if anyone else intends to either video or audio tape this meeting they are required to inform the
chair."
Present: William Klein,Don Arthur, Elizabeth Taylor, Elliott Carr, Roland Bassett, and Paul Ruchinskas.
Also present: Ellen Bearse, Sally Gunning, Steve Jones, and Peter
Absent: Martin Kamark,Jeanne Boehm, and Dion Dugan
Chair Carr called the meeting to order at 4:30 pm
AGENDA
1. Approval of minutes 02/05/2014
Approval of Executive Session Minutes 10/2/2013 and 2/5/2014
3. Treasurer's Report- Don Arthur
4. Discussion of Historical Society Project—Sally Gunning
5. Recreation Application—Ellen Bearse
6. CPC Professional Services Request$1,500 VOTE—Elizabeth Taylor
7. CPC Professional Services Request for$5,760 VOTE—Jillian Douglass
8. Review of Town Meeting Articles—Elizabeth Taylor
9. Brewster Woods Update—Jillian Douglass
10. Topics the Chair did not reasonably anticipate
11. Scheduling of next meeting
12. Adjournment
1. Approval of minutes 02/05/2014
Motion made by Paul Ruchinskas to approve the minutes of February 5, 2014 as presented. Elizabeth
Taylor seconded.
VOTE: 5-0-0
(one member arrived following the vote)
Community Preservation Committee Minutes March 4, 2014 Page 1 of 4
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Approval of Executive Session Minutes 10/2/2013 and 2/5/2014
Motion made by Roland Bassett to approve the Executive Session Minutes of October 2,2013 and February
5,2014 as presented. Don Arthur seconded.
VOTE: 6-0-0
Elizabeth Taylor restated the vote originally taken in Executive Session of the expenditure of$25,000 from
the CPC Professional Services Account for open space and an additional$25,000 donated by the Brewster
Conservation Trust towards professional services rendered in connection with clearing the title of the
Copelas,Freeman's Way property including title research,survey and genealogical services. Rolland
Bassett seconded.
VOTE: 6-0-0
3. Treasurer's Report- Don Arthur
There was no Treasurer's Report.
4. Discussion of Historical Society Project—Sally Gunning
Sally Gunning and Steve Jones made a presentation on the application for purchase of the Cobb House.
The monies will be used to purchase and make some interior alterations inside the house to return the house
to the era in which it was built. The Brewster Historical Society is requesting $350,000 towards this
purchase and should the CPC allow for this grant and it is approved at town meeting, the purchase would
take place in July after all monies for the purchase have been secured. Two state grants have been applied
for that will require matching funds. Pledged to date is $35,560 in private funds and two grants previously
given to the Brewster Historical Society for $32,000 that have been allowed to be repurposed for this
purchase. The Historical Society would also like a letter from the CPC stating that they are in support of
the project so that they may submit it with their state grants. There also may be a zoning change request
that will need to be approved. The CPC request is a little less than half of the required funds. The
maximum from the Cultural Facilities grant will match 50% of the local contribution and the Preservation
Projects Foundation attached to MA Historical will max out at$100,000. That brings the Historical Society
up to $585,000 and about another $100,000 or so will need to be raised. Cape Cod Five may provide
$15,000 however the Historical Society will not know about this $15,000 until April. Both of the state-
grant authorities are comfortable with the timeline of the money not being available until after town
meeting on May 5, 2014. The property is not currently under agreement as the owner has passed away.
The family has not responded to the Historical Society's offer. This will be resolved by town meeting and
the article can be pulled if necessary. Earlier negotiations with the family/owner did not want to wait a long
time to see if the funding was available. The situation of the death of the owner creates delay for the
family. All of the grant monies will be available in July and the state money will be available in June. July
15th is the proposed closing date, but there is no signed purchase and sales agreement right now. If the
funds need to be available before July 1, this can be pulled out and placed on the special town meeting
article to allow that the monies be available earlier. It was agreed that this may be the way to go. There
was discussion on what would happen if all monies were not raised and the museum was unable to be
housed in the house. The Historical Society may have other areas of monies that can be tapped if needed.
If the sale does not go through, the CPC monies will not be available. There would be a time limit of 2
years for the sale to be completed and conditions need to be placed on this project.
Community Preservation Committee Minutes March 4, 2014 Page 2 of 4
Motion Was made by Don Arthur to approve the Historical Society Project funding for $350,000. Rolland
Bassett seconded.
Following discussion,this motion was amended.
Motion was made to move the amended motion by Rolland Bassett. Don Arthur seconded.
VOTE: 6-0-0
Amended motion made by Don Arthur to approve the Historical Society Project funding for$350,000
contingent on the purchase of the Cobb House for housing the Historical Society museum only. Rolland
Bassett seconded.
VOTE:, 6-0-0
5. Recreation Application—Ellen Bearse
Ellen Bearse gave a brief review of her Recreation Application and her request for $62,000 for CPC funds.
The $25,000 for field repair will come from the Recreation Department Revolving Account and the DPW
budget due to the work needing to be done before July 1.
Motion made by Rolland Bassett to approve the Recreation project proposal for $62,000 for restoration of
backstops and other structures. Don Arthur seconded.
VOTE: 6-0-0
CPC Professional Services Request$1,500 VOTE—Elizabeth Taylor
Elizabeth Taylor will be the liaison to the Copelas project and made a request for funding a baseline
property report that the State is requiring. Mark Robinson will do the work
Motion',made by Roland Bassett to approve professional services request in the amount of $1,500 for the
Copelas property. Don Arthur seconded.
VOTE: 6-0-0
CPC Professional Services Request for$5,760 VOTE—Jillian Douglass
Motion made by Roland Bassett to approve the professional services request previously submitted on the
Agazzi property for$5,760. Elizabeth Taylor seconded.
VOTE: 6-0-0
8. Review of Town Meeting Articles—Elizabeth Taylor
Elizabeth Taylor reviewed the Town Meeting summaries for the Brewster Baptist Church, the Recreation
Department funding and then for the purchase of the Viprino property located in the Punkhom. A summary
will need to be done for the Brewster Historical Society and will be brought to next meeting.
Community Preservation Committee Minutes March 4, 2014 Page 3 of 4
9. Brewster Woods Update—Paul Ruchinskas
Paul Ruchinskas gave an update on the Brewster Woods project. Due to a change in leadership at the
Brewster Housing Authority, deadlines have been missed for state funding. Much more still needs to be
done. Due to the procurement process, it is hoped that MA Housing Partnership will help with requests for
proposals for a developer. They look forward to perhaps being ready for the next round of funding in
January.
10. Topics the Chair did not reasonably anticipate
Motion''made by Elizabeth Taylor to approve the payment of 2014 CPC Coalition Dues of$3,500. Rolland
Bassett seconded.
VOTE: 6-0-0
Don Arthur informed the CPC that this is his last meeting. The Historic Committee may rotate the position
to the CPC. It was the consensus of the CPC committee that a dedicated person would be important.
11. Scheduling of next meeting
The next meeting is scheduled for the fourth Wednesday in March and second Wednesday in April.
12. Adjournment
Motion made by Rolland Bassett to adjourn at 5:26 pm. Don Arthur seconded.
VOTE: 6-0-0
Respectfully submitted,
9„. /
Donna J.Moberg,Record ng Secretary
Community Preservation Committee Minutes March 4, 2014 Page 4 of 4