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HomeMy Public PortalAboutCommunity Preservation Committee -- 2014-04-09 Minutes (2) �N\����II"11191""Hp�/��U/ 2198 Main Street \� ftEWS ""'� Approved: 4/30/14 T Brewster,Massachusetts 02631-1898 iti711:424* :.; 9 VOTE: 5-0-0 (508)896-3701 3 I �G Lpicni D g FAX(508)896-8089 '„dgllllfll1111i11N11oAAAA COMMUNITY PRESERVATION COMMITTEE Meeting Minutes Wednesday, April 9, 2014 at 4:30 p.m. at The Brewster Town Office Building, 2198 Main Street, Brewster, MA Present: Elizabeth Taylor, Paul Ruchinskas,Elliott Carr, Roland Bassett, Dion Dugan and Jeanne Boehm Also present: Jillian Douglass, Leedara Zola, and Peter Johnson Absent: Martin Kamark and William Klein Video&Audio Recording or Taping Notification: "As required by the Open Meeting Law we are informing you that the Town will be audio tapbig this meeting. In addition if anyone else intends to either video or audio tape this meeting they are required to inform the chair." The meeting was called to order at 4:30 pm AGENDA 1. Approval of minutes 03/27/2014 2. Approval of Executive Session Minutes of 03/27/2014 3. Breakwater Beach Grant Designee 4. Brewster Historical Society Designee 5. Other Approvals 6. Future Committee Policies Discussion, including deadlines 7. Topics the Chair did not reasonably anticipate 8. Scheduling of next meeting 9. Executive Session includes possible $600,000 housing article 10. Adjournment 1. Approval of minutes 03/27/2014 Motion made by Rolland Bassett to approve the CPC Minutes of March 27, 2014 as presented. Elizabeth Taylor seconded. VOTE: 4-0-1 : BREis'S'ER 117.5 ETe,'. Community Preservation Committee April 9,2014 Page 1 of 3 2. Approval of Executive Session Minutes of 03/27/2014 Motion made by Rolland Bassett to approve the CPC Executive Session Minutes of March 27,2014 as presented. Jean Bohme seconded. VOTE: 4-0-1 3. Breakwater Beach Grant Designee Elizabeth Taylor will be the Breakwater Beach Grant designee. There was discussion on the Breakwater Beach and vehicles driving out on it. 4. Brewster Historical Society Designee Elliott Carr will be the Brewster Historical Society designee. A draft write-up will be reviewed. 5. Other Approvals There was discussion on whether written letters of approval were necessary for the projects recently approved. The two-year restrictions and deadlines may want to be outlined in writing. Elliott Carr will draft a letter of approval for three of the projects,Viprino, Recreation, and Copelas. Paul Ruchinskas will write a letter of approval on the Housing project. Dion Dugan will write up a letter of approval on the Brewster Baptist Church. 6. Future Committee Policies Discussion, including deadlines There was discussion on whether the CPC should have policies and deadlines and if deadlines need to be enforced. It was suggested that the perhaps the deadline should be changed to a guideline so that it is more flexible. There is confusion and what the process should be was discussed. Projects may first go to a subcommittee before coming before CPC though it was stated that this is not necessary. Some projects need more vetting. It was stated that due to the eventually limited funds available, not all projects will be funded and will need to be chosen. The February 1st deadline was discussed and it was decided to discuss this further following town meeting. When a project goes to a subcommittee first,it helps to make an informed decision as the project has been fully vetted. There was a discussion of setting the deadline and recommendations to a subcommittee via a dollar amount. The four subcommittees are Open Space,Housing, Recreation, and Historic. A motion was made by Rolland Bassett to enforce deadlines set in the applications. 7. Topics the Chair did not reasonably anticipate Elizabeth Taylor reviewed the application for the Copelas—Slough Road Acquisition for professional Services of$30,000. There was discussion and review on this request for professional services to investigate the title issues on some of the acreage of this 55-acre parcel. There is a possibility that the grant from the state for$400,000 may be able to be extended for the year though it is due to expire on June 30,2014. The Purchase and Sales Agreement expired in December. It is possible that we may spend this $30,000 and nothing will happen but it would help with the town's strategic plan for this Community Preservation Committee April 9, 2014 Page 2 of 3 parcel. The town would get quotes to do the title work and it is felt it is important to do this work immediately and that an answer would be had within a few weeks. The Brewster Conservation Trust, the Town, and the Open Space Committee all feel that this is an important acquisition for the town. Motion made by Jean Boehm to approve up to$30,000 of professional funds for the Copelas-Slough Road Acquisition. Rolland Bassett seconded. VOTE: 5-0-1 8. Scheduling of next meeting The next meeting will be in 3 weeks, Wednesday,April 30,2014 at 4:30 pm. 9. Executive Session includes possible$600,000 housing article Motion made by Dion Dugan to enter into Executive Session to discuss a possible acquisition of property and a housing article. Roland Bassett seconded. Roll Call Vote Rolland Bassett-yes Elizabeth Taylor-yes Jean Boehm -yes Elliott Carr-yes Dion Dugan-yes Paul Ruchinskas-yes 10. Adjournment Motion made by Dion Dugan to adjourn the meeting. Roland Bassett seconded. VOTE: 6-0-0 Respectfully submitted, Donna J. Moberg, Recording Secretary Community Preservation Committee April 9,2014 Page 3 of 3