HomeMy Public PortalAboutCommunity Preservation Committee -- 2014-05-28 Minutes Approved: 06/25/14
VOTE: 6-0-0
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Meeting Minutes
Wednesday, May 28, 2014
at The Brewster Town Office Building, 2198 Main Street, Brewster, MA
Present: Elizabeth Taylor, Paul Ruchinskas, Elliott Carr, Roland Bassett, Jeanne
Boehm, and William Klein
Also present: Jillian Douglass, Victoria Goldsmith, and Leedara Zola of Habitat
for Humanity
Absent: Dion Dugan
Recording Notification
Video&Audio Recording or Taping Notification: "As required by the Open Meeting Law we are informing you
that the Town will be audio taping this meeting. In addition if anyone else intends to either video or audio tape this
meeting they are required to inform the chair."
The meeting was called to order at 4:30 pm
AGENDA
1. Approval of minutes 4/30/14
2. Approval of Executive Session Minutes 4/30/14
3. Discussion of Award Letters for all Town Meeting Awards except
open space
4. CPC Finances/Treasurer's Report
5. Application Deadlines
6. Open Space Professional Services Request(s)
7. Invoice Approvals
8. Topics the Chair did not reasonably anticipate
9. Schedule of the next meeting
CPC Meeting Minutes
May 28,2014 Page 1 of 5
1. Approval of minutes 4/30/14
Motion made by Paul Ruchinskas to approve the April 30, 2014
meeting minutes as presented. William Klein seconded.
VOTE: 5-0-1
2. Approval of Executive Session Minutes 4/30/14
Motion made by Elizabeth Taylor to approve the April 30, 2014
Executive Session minutes as presented. Roland Bassett seconded.
VOTE: 5-0-1
3. Discussion of Award Letters for all Town Meeting Awards except
open space
Habitat for Humanity of Cape Cod Inc. is in the process of receiving a
signed purchase and sale agreement on the Tubman Road acquisition
that has been briefly delayed. It is hoped that the signed documents will
be able to be presented at the next CPC meeting. Paul Ruchinskas
reviewed the award letter that has been reviewed and edited by town
counsel for this Habitat project. Buyers will need to meet the 65%
median income requirements. It should be noted however, upon resale,
the subsequent buyer can be someone up to 80% of median income and
this will be a deed restriction. Number 3 outlines the final purchase
price and that the purchase and sales agreement needs to be satisfactory
to the Town of Brewster. Number 4 outlines that the property needs to
be closed within 4 months or allows the town to extend the timeframe.
Number 5 outlines the parcel the town wants to purchase. At the
closing, one check to Habitat will be for the land the town wants to
acquire following an appraisal and not to exceed $53,400 and the other
check from the CPC money awarded to Habitat for their affordable
housing project that will be the difference between $900,000 and the
price of the lot. Number 8 outlines the benchmarks that Habitat will
have to meet and these were reviewed. Habitat has 2 years to complete
the permitting process; Phase I has to be completed and sold within 4
years from the date of the recording of the acquisition; and Phase II has
to be completed within 7 years. If these benchmarks are not met, the
land will revert to the Town of Brewster to be used for affordable
housing purposes. This protects the Town of Brewster's interests.
CPC Meeting Minutes
May 28,2014 Page 2 of 5
Motion made by Roland Bassett to approve the Habitat for
Humanity of Cape Cod, Inc. award draft letter dated May 9, 2014 as
written. Elizabeth Taylor seconded.
VOTE: 6-0-0
The Brewster Baptist Church award letter was discussed. Dion Dugan
had agreed to type up the award letter but he is not present today. It is
important that this letter get done soon as the church has started its
project. Concern was raised about the approval of the steeple as historic
and who would determine that it is historic when complete. The Old
Kings Highway Historic District Committee has granted a permit and
will provide a certificate of appropriateness that the steeple is esthetically
acceptable to the character of the town. The application states that they
are restoring the steeple to the 1860's. In order for CPC funds to be used
for this project, the steeple will need to be determined historic and this
will be put in the award letter. Elliott Carr will contact Dion regarding
this project.
Breakwater Beach CPC funds will be provided if the state funds are
awarded and that is not expected now until the fall of 2014. The first
grant of$200,000 has been received and the town is now awaiting word
on the second grant award. Elizabeth Taylor will draft an award letter for
this project.
Roland Bassett will be the liaison for the Recreation Department project;
however, an award letter is not needed. Roland will review all invoices
for this project. The project is moving ahead and currently is awaiting
resurfacing materials.
Elliott Carr will draft the award letter for the Cobb House. The Cobb
house is not under agreement yet and CPC will allow a year for the CPC
funds to be accessed. The CPC money is only to be used to purchase the
Cobb House.
4. CPC Finances/Treasurer's Report
There was discussion on how to handle invoices submitted for payment
and it was determined at a prior meeting that once a project has a vote of
approval, the authorized person on the CPC Board will process the
invoice once the project has been completed satisfactorily. Elizabeth
CPC Meeting Minutes
May 28,2014 Page 3 of 5
Taylor has taken over the Treasurer's duties and has gone over all of the
numbers with Don Arthur and Lisa Souve.
Elizabeth Taylor reviewed the funds available to the CPC as of 5/22/14
and $297,759 is available in FY '15 for Open Space. Copelas is not
shown in this spreadsheet and about $60,000 per year will be applied
towards the property. Housing available funds for FY '15 shows
$106,643 and after a discussion, it was felt that all monies for Housing
have been spent. Elizabeth will review the numbers with Lisa Souve.
The Historic reserve for FY '15 is only $1,361. The Cobb house came
out of FY '14 monies and the steeple came out of FY '15 funds.
Following a review of the numbers with Lisa, Elizabeth will update Don
Arthur's spreadsheet and send it out to everyone.
5. Application Deadlines
The application deadline has never been held to and there was a
discussion on what the deadline should be. There was discussion on the
Long Pond Ramp project that went to the Selectmen before it came to the
CPC for approval as it should have come to CPC first and then gone to
Selectmen. Confusion here was accredited to where the money was to be
allocated from—town funds or CPC funds. The warrant has to be filed
21 days prior to the annual town meeting. There was discussion on not
approving a project the day it is presented. Open Space goes through the
Open Space Committee first so a later deadline is okay. Deadlines
suggested were March 1 and September 1, but it is important that this is
flexible. It was suggested that there be two deadlines, one that is firm
that will guarantee an answer to a project by the CPC and another softer
or rolling deadline to be decided by the discretion of the CPC. There was
a discussion on how other towns handle their funds. Two months before
town meeting will be the hard deadline. Anything after this deadline will
be decided on a case by case basis. It was the consensus of the
Committee that this deadline is necessary for the proper referral to other
committees for their opinion and for a proper consideration of the
funding of projects.
Motion made by Roland Bassett to have the CPC funding application
deadline two months prior to Town Meeting to guarantee the
application is heard by CPC. Jeanne Boehm seconded.
VOTE: 6-0-0
CPC Meeting Minutes
May 28,2014 Page 4 of 5
6. Open Space Professional Services Request(s)
Motion made by Roland Bassett to authorize Elizabeth Taylor to
expend $4,500 for professional services for open space from either
FY `14 or FY `15 funds, one for $1,000 for a property appraisal
before purchase and an additional $3,500 to apply for a state grant.
Jeanne Boehm seconded.
VOTE: 6-0-0
7. Invoice Approvals
The two invoices on the agenda, Land Survey for Agassiz property for
$5,760 and the Appraisal of Tubman Road property for $2,000 were
approved at a previous CPC meeting and were processed for payment by
Elizabeth Taylor.
S. Topics the Chair did not reasonably anticipate
Elliott Carr will resign as Chair of the CPC at the end of June but will
remain on the Committee until his appointment expires.
Tino Kamarack has resigned his position on the CPC.
There was a discussion on appointments to the CPC. The consensus is
that it is important that appointees make the CPC meetings as it affects
quorums. George Boyd has been appointed to replace Don Arthur from
the Historic District and Donna was asked to make sure he is put on the
notification list. Alternate members were discussed.
9. Schedule of the next meeting
The next meeting will be scheduled for either Wednesday, June 11, 2014
or Wednesday, June 25, 2014 depending on agenda items.
1 0.Adj ournment
Motion made by Roland Bassett to adjourn the meeting at 5:50 pm.
Paul Ruchinskas seconded.
VOTE: 6-0-0
Respectfully submitted,
Donna J. Moberg, Re ording Secretary
CPC Meeting Minutes
May 28,2014 Page 5 of 5