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HomeMy Public PortalAboutCommunity Preservation Committee -- 2014-07-23 Minutes oct.11l �Wl1so/ """%�. 2198 Main Street Approved: 09/10/14 Brewster,Massachusetts 02631-1898 VOTE: 7-0-0 (508)896-3701 r r „ a FAX(508)896-8089 o j!L1L:t0_ 0illIilllittloQ\�`\�o\`\\\\\� COMMUNITY PRESERVATION COMMITTEE Meeting Minutes r Wednesday, July 23, 2014 at The Brewster Town Office Building, 2198 Main Street, Brewster, MA Present: Elliott Carr, Bill Klein, Jeanne Boehm, Paul Ruchinskas, Peter Johnson, Roland Bassett, George Boyd, and Elizabeth Taylor. Absent: Dion Dugan Also present: Jillian Douglass, Ellen St. Sure, and Brett Peterson Video&Audio Recording or Taping Notification: "As required by the Open Meeting Law we are informing you that the Town will be audio taping this meeting. In addition if anyone else intends to either video or audio tape this meeting they are required to inform the chair." The Chair called the meeting to order at 4:32 pm. The Chair introduced and welcomed Peter Johnson as a new member to the Community Preservation Committee (CPC). 1. Approval of Minutes of June 25, 2014 Motion made by Elliott Carr to approve the June 25, 2014 meeting minutes as presented. Jeanne Boehm seconded. Vote: 4-0-1 (Three CPC members arrived following the vote.) Community Preservation Committee Meeting Minutes of July 23, 2014 Page I of 5 2. Habitat- 620 Tubman acquisition- review/vote on conditions needing CPC approval in order to expend CPC funds for acquisition. There was a review of the 620 Tubman Road acquisition. Before Habitat can go forward with the purchase of the Tubman Road property there are five conditions CPC needs to approve. These conditions were reviewed at the Housing Subcommittee meeting last week. There has been an extension put on the P & S to look further at the title issues, so Habitat will be on the agenda at the August 13, 2014 meeting. The lot line where the entrance to the property will be located is being reviewed. There may need to be some adjustments to the signed P & S agreement. The P & S will state no more than a maximum of 14 homes will be built on the site. 3. Treasurer's report/finances- discussion with Lisa Souve on amounts in various funds available to commit to activities in FY 2015 Lisa Souve reviewed the budget sheet that she distributed to the committee. The three percent (3%) that is raised on the annual tax bill plus the money the town received from the state trust fund is the total amount available to spend each year and the FY '14 numbers were reviewed. There was a review of the open space, historic preservation, and community housing accounts. Lisa reviewed all of the account balances and computations. The town estimated state funds of$213,000 but will be receiving $475,000 and will need to go to town meeting to reallocate these monies. It is advised not to reallocate all of the funds in the fifth account. There was discussion on how much money should be kept in this account. This is something the CPC will need to decide about how much is enough. The additional $262,000 received from the state for this year will need to be allocated. The estimated money has already been allocated ($213,000). Then every year at the special town meeting the extra funds in this fifth account can be reallocated. It was suggested to keep the following articles going to the special town meeting separate: new allocations, current funds, and the allocations of reserve funds from previous years. A spreadsheet with the current balances in all of the CPC articles was distributed. Community Preservation Committee Meeting Minutes of July 23, 2014 Page 2 of 5 ewar 4. Professional services funding request- open space. Elizabeth Taylor requested professional services funds for open space. Motion made by Peter Johnson to approve the $700 request for Professional Services funds for Open Space. Roland Bassett seconded. Vote: 8-0-0 5. Review of CPC application: Paul Ruchinskas gave an overview of the new CPC application with the current changes including new members. George Boyd handed out the Secretary of the Interior's standards. The Historical Commission has reviewed their section of the CPC application. It was requested that a line be placed in the application that projects requesting CPC funding are to meet with the Secretary of the Interior standards. There was discussion on the preservation restricting rehabilitation standards as set forth by the United States Secretary of the Interior for the treatment of historic properties. It is suggested that the rules be posted online. There '$ are minor differences on rehabilitation and restoration. Ellen St. Sure reviewed her research on the issue and stated that according to her research, the Historic District Committee can do what they want, but when CPC funds are used, the rules change. It was stated that the Massachusetts Historic Commission has never discussed this issue in the information they send out so more investigation was needed. There was further discussion on the issue and it was suggested that this be placed on the next meeting agenda for further discussion to give members some time to read the standards. Motion made by George Boyd to place this issue on the next agenda for further discussion. Peter Johnson seconded. VOTE: 8-0-0 Paul requested that language on Page 6 of the application include: "CPC will seek input from the relevant committees before the determination is made by the CPC." There was discussion on the application deadline. It was decided that all incoming bills are to go to Donna for her to submit to the correct person for approval. Community Preservation Committee Meeting Minutes of July 23, 2014 Page 3 of 5 Further review of the application will take place at the next meeting. 6. Historical preservation restrictions/rehab standards requirements and policy: Paul referred to the two informational items he forwarded to the Committee on preservation restrictions and he asked that the Committee read this information. Cobb House will meet the restriction requirements, but the Brewster Baptist Church restoration is not clear. The Historical Commission was asked to review the CPC information on preservation restrictions and make recommendations to the CPC on which projects should have preservation restrictions as a condition of funding. 7. Brewster Woods update: There was no update today. It was suggested that "update on open projects" be a fixed agenda item. 8. Yankee Drive Town Home Condominium Association application. Brett Peterson represented the Yankee Drive Town Home Condominium Association. This Condominium complex is 50% affordable housing and she reviewed the project. The members of the complex are being assessed $3,000 each and this is a considerable hardship for the affordable housing units. This is a community housing improvement project. This application will be forwarded to the Housing subcommittee of the CPC for review and there will need to be investigation as to whether this is even allowable under the statute. 9. Executive session to consider the purchase of real property for open space such that an open meeting may have a detrimental effect on the negotiating position of the public body. Motion made by Paul Ruchinskas and seconded by Elliott Carr with a roll call vote to enter into executive session to consider the purchase of real property for open space such that an open meeting may have a detrimental effect on the negotiating position of the public body. Elliott Carr—yes George Boyd - yes Peter Johnson - yes Bill Klein —yes Jeanne Boehm —yes Community Preservation Committee Meeting Minutes of July 23, 2014 Page 4 of 5 Roland Bassett—yes Elizabeth Taylor—yes Paul Ruchinskas - yes 10. Topics the Chair did not reasonably anticipate Roland Bassett stated that the playground is not going forward as it is located over a septic system, and the contractor is concerned that the footings would interfere with the leach fields and has halted work on the installation in that area. 11. Schedule of the next meeting The next scheduled meeting will be August 13, 2014 at 4:30 pm. 12. Adjournment The meeting was adjourned in Executive Session by a roll call vote at 5:49 pm Respectfully submitted, Donna J. Moberg Recording Secretary Community Preservation Committee Meeting Minutes of July 23, 2014 Page 5 of 5