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Home My Public Portal About08/19/2014 City Council MinutesMEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 19, 2014 The City Council of Medina, Minnesota met in regular session on August 19, 2014 at 7:02 p.m. in the City Hall Chambers. Acting Mayor Anderson presided. I. ROLL CALL Members present: Anderson, Pederson, Martin, and Martinson. Members absent: Weir. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Tom Kellogg, City Planner Dusty Finke, Financial Consultant Joe Rigdon, Public Works Director Steve Scherer, Police Sergeant Jason Nelson, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE (7:02 p.m.) III. ADDITIONS TO THE AGENDA (7:03 p.m.) The agenda was approved as presented. IV. APPROVAL OF MINUTES (7:03 p.m.) A. Approval of the August 6, 2014 Regular City Council Meeting Minutes It was noted on page two, line 46, it should state, "....feasibility report..." On page two, line 48, it should state, "...projects within Plymouth. One concerns the Brockton Lane improvements." On page three, line one, it should state, "Anderson Confimied disked and received confirmation..." On page three, line 42, it should state, "...Verizon would bare liability..." On page three, line 47, it should state, "...certain conditions; specifically..." On page four, line one, it should state, "...site plan shewfl-ifl showing compliance..." On page four, line 21, it should state, "...suggestedthat it read..." On page five, line two, it should state, "Johnson advised that Scherer is working with a vendor of which the City contracts with..." Moved by Martin, seconded by Pederson, to approve the August 6, 2014 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:06 p.m.) A. Approve Engagement Letter/Agreement with Kern, DeWenter, Viere, Ltd. For 2015 Finance and Accounting Services B. Approve Protective Signaling System Monitoring Agreement with Metro Alarm & Lock C. Resolution No. 2014-52 Accepting Donation from Loram Maintenance of Way, Inc. D. Resolution No. 2014-53 Approving a Conditional Use Permit for a Telecommunications Tower at 3574 Pinto Drive Moved by Pederson, seconded by Martinson, to approve the consent agenda. Motion passed unanimously. Medina City Council Meeting Minutes August 19, 2014 VI. COMMENTS (7:07 p.m.) A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Scherer reported that the August meeting scheduled for the following night will be canceled due to lack of a quorum and believed the meeting would be held the following week. He advised that the Commission would be reviewing two planning applications for preliminary plat and park dedication. There will also be an update on the Park at Fields of Medina. C. Planning Commission Planning Commissioner Mitchell reported that the Planning Commission considered a rural subdivision request for the Wakefield family trust property and recommended approval of three lots. He stated that the Commission also considered a similar request at 1575 Hamel Road, noting that the Commission recommended approval of three lots. He stated that a request from Go2Print Media Group, located at 62 Hamel Road, was considered regarding an expansion for storage purposes. He advised that the Commission recommended approval with the stipulation that the addition be used only for storage. He stated that the last item considered was a proposal for an apartment building at 22 Hamel Road. He advised that several items were missing from the application and the rendering was for a three-story building, when only two stories are allowed. He stated that the applicant was not present to provide answers or responses so the Commission did not have sufficient information and therefore recommended denial of the request. He also provided additional information regarding the design standards in Uptown Hamel. Johnson confirmed the lack of design standards in Uptown Hamel and bring information back to the City Council at a future meeting for further discussion. VII. NEW BUSINESS A. St. Peter and Paul Cemetery — Conditional Use Permit — Southeast of County Road 19 and Hamel Road (7:20 p.m.) Finke presented a request from St. Peter and Paul Cemetery to expand their existing cemetery. He reviewed the current layout of the site and identified the potential area of expansion, which would include 600 new gravesites, a looped access road and trail system, rain gardens and landscaping, and a future Columbaria. He advised that the proposal is generally consistent with the City standards noting that it would need to be determined if the setbacks would be met in the southwest corner of the site. He advised that the Planning Commission considered this request and discussed the road width, as the existing roadway does not meet the minimum width of 20 feet. He explained that even though the newly constructed roadway would meet the minimum standards, the Commission recommended that portion of roadway used for access be expanded to 20 feet within a specific timeline. He briefly reviewed the issues of parking and signage and the general conditional use permit guidelines. Martin stated that perhaps there should be no parking allowed on the portion of the road that needs to be expanded until that expansion occurs. Medina City Council Meeting Minutes 2 August 19, 2014 Anderson asked for the width of the access driveway at this time. Finke stated that the access road varies between 16 to 18 feet. He believed that would be a reasonable request that no parking be allowed until the expansion of the roadway occurs. He stated that the applicant was hesitant to complete that improvement at this time because of the upfront cost. Martin asked for additional information regarding the road width standards in the City. Finke reported that the road width requirements within a suburban development is 28 feet, which allows for parking and two-way traffic. He stated that on lesser traveled roadways the 20 foot width allows for one way traffic and parking. He stated that parking has not been a concern of the cemetery thus far. Finke noted this would only result in the loss of three parking stalls if no parking is posted along the access roadway. Bill Sanders, St Peter and Paul Cemetery, stated that the concerns of the Council are reasonable. He explained that it is economical to widen that roadway at the same time as the other roadways are paved and believed that would not be a problem. Martin stated that the condition could state that the access portion of the roadway must be widened in the next ten years with no parking allowed on that portion until the roadway is expanded. Sanders stated that he believed that the widening would occur with this expansion and advised that the funeral director assists with traffic direction for parking visitors when necessary. Pederson questioned if an onsite crematorium would be built on the site. Sanders stated that there are only plans for a columbaria in the future but there would not be an onsite crematorium. Pederson suggested that an additional condition be added stating that a crematorium is not allowed. Moved by Martin, seconded by Pederson, to direct staff to prepare a resolution approving the Conditional Use Permit for St. Peter and Paul Cemetery based upon the findings in the staff report and subject to the conditions noted in the report with an additional condition added stating that a crematorium is not allowed and an amendment to condition three stating that parking is not allowed on the access portion of the roadway until the width is expanded to 20 feet. Motion passed unanimously. VIII. CITY ADMINISTRATOR REPORT (7:40 p.m.) A. Reminder: 2015 Budget Open House — 6:00 p.m. on September 2, 2014 Johnson reminded the Council that there is a budget open house to be held on September 2nd and also advised of the upcoming staging plan meetings on August 21st and 26th at the Hamel Community Building. IX. MAYOR & CITY COUNCIL REPORTS (7:40 p.m.) Medina City Council Meeting Minutes 3 August 19, 2014 Pederson stated that he attended the Uptown Hamel meeting at which a presentation from Loram was made. He stated that it was very interesting to hear more about the business. Martin stated that the Planning Commission continues to do great work, noting that there are a lot of great minds that provide great depth when considering requests. Anderson stated that he and Johnson attended a presentation of the second quarter report from the Loretto Fire Department earlier today and commented that Medina is lucky to be serviced by that department. X. APPROVAL TO PAY THE BILLS (7:43 p.m.) Moved by Martinson, seconded by Pederson, to approve the bills, EFT 002738E- 002761E for $73,226.12, order check numbers 041630-041690 for $226,130.41, and payroll EFT 505834-505863 for $45,442.41. Motion passed unanimously. Xl. ADJOURN Moved by Martin, seconded by Pederson, to adjourn the meeting at 7:43 p.m. Motion passed unanimously. J hn Anderson, Acting Mayor Attest: Scott Johnson, Ci Administrator Medina City Council Meeting Minutes 4 August 19, 2014 ORDER CHECKS August 7.2014 - August 19.2014 041630 REICHELS CATERING SERVICE $0.00 041631 DOBOS $104.85 041632 HAMEL HAWKS BASEBALL $500.00 041633 KENNEDY & GRAVEN CHARTERED $10,888.95 041634 MADISON NATIONAL LIFE $586.37 041635 MARCO INC $26.00 041636 METFII, NIDHI $500.00 041637 NAHR, ALLISON $500.00 041638 NEWEY, JEFFERY $250.00 041639 REICHELS CATERING SERVICE $256.50 041640 SHOEMAKER, GIPSON $520.00 041641 SWANSON HOMES $10,000.00 041642 JODI THOMSEN $150.00 041643 WSB & ASSOCIATES $31,467.50 041644 ADAM'S PEST CONTROL INC $104.94 041645 BLUE CROSS BLUE SHIELD OF MN $25,530.50 041646 BROCK WHITE $1,052.60 041647 CAREFREE SERVICES INC $871.00 041648 CENTURYLINK $352.53 041649 COMMERCIAL ASPHALT CO. $4,636.15 041650 CORNER HOUSE/INTERAGENCY CTR $1,061.37 041651 CRYSTEEL TRUCK EQUIPMENT $205.00 041652 DESIGNING NATURE, INC. $6,031.60 041653 EARL F ANDERSEN INC $74.89 041654 ECM PUBLISHERS INC $245.06 041655 EHLERS & ASSOC INC. $3,536.25 041656 GARY'S DIESEL SERVICE $1,476.46 041657 GOPHER STATE ONE CALL $575.75 041658 HAMEL LUMBER INC $293.31 041659 HAMEL LIONS CLUB $575.00 041660 HAMEL VOLUNTEER FIRE DEPT $57,350.00 041661 HENN COUNTY INFO TECH $79.50 041662 HENN COUNTY TAXPAYER SVCS DEPT $49.50 041663 JOHN DEERE LANDSCAPES $78.00 041664 KERN, DEWENTER & VIERE $6,200.00 041665 KEEPRS, INC $271.99 041666 KELLY'S WRECKER SERVICE INC $272.00 041667 LARKIN AUTO $517.51 041668 Void $0.00 041669 MATHESON TRI-GAS INC $90.17 041670 METROPOLITAN COUNCIL $18,536.87 041671 METRO ALARM CONTRACTORS INC $720.00 041672 MAS MODERN MARKETING INC $210.78 041673 MOTHERS MOTORS/LORETTO TOWING $130.50 041674 NAPA-GENUINE PARTS CO $136.04 041675 NORTHWEST ASSOC CONSULTANTS $4,520.44 041676 OIL AIR PRODUCTS LLC $108.53 041677 POWERHOUSE SYSTEMS LLC $4,975.00 041678 PULLTARPS $134.38 041679 SCHARBER & SONS, INC. $17.52 041680 STREICHER'S $821.67 041681 SUMMIT COMPANIES $947.50 041682 TALLEN & BAERTSCHI $3,617.46 041683 TIMESAVER OFFSITE $163.50 041684 WEST SIDE REDI MIX $285.00 041685 ZIEGLER INC $232.62 041686 INIGUEZ, VICTOR HUGO $250.00 041687 METROPOLITAN COUNCIL $22,141.35 041688 SHARMA, ASHITA $150.00 041689 SHAUKRAT, RAHAT/FARAZ $250.00 041690 CHATURVEDI, KUSUM $500.00 Total Checks $226,130.41 Medina City Council Meeting Minutes 5 August 19, 2014 Electronic Payments August 1, 2014 — August 14, 2014 002738E ELAN FINANCIAL SERVICE $1,858.78 002739E XCEL ENERGY $9,486.23 002740E VALVOLINE FLEET SERVICES $115.97 002741E EXXONMOBIL FLEET - WEX BANK $1,135.93 002742E AFLAC $531.72 002743E CULLIGAN-METRO $92.20 002744E MEDIACOM OF MN LLC $54.95 002745E SELECT ACCOUNT $78.50 002746E PAYMENT SERVICE NETWORK INC $274.40 002747E PREMIUM WATERS INC $69.75 002748E CENTERPOINT ENERGY $228.18 002749E CIPHER LABORATORIES INC. $3,631.00 002750E AFLAC $531.72 002751E PIVOTAL PAYMENTS INC $171.86 002752E MARCO (LEASE) $477.66 002753E XCEL ENERGY $13,513.32 002754E PR PERA $12,755.78 002755E PR FED/FICA $13,959.22 002756E PR MN Deferred Comp $1,000.00 002757E PR STATE OF MINNESOTA $3,097.45 002758E SELECT ACCOUNT $465.00 002759E CITY OF MEDINA $17.00 002760E FARMERS STATE BANK OF HAMEL $20.00 002761E SELECT ACCOUNT $9,659.50 Total Electronic Checks $73,226.12 PAYROLL DIRECT DEPOSIT August 13.2014 505834 ANDERSON, JOHN G. $230.87 505835 BARNHART, ERIN A $1,938.33 505836 BELLAND, EDGAR J. $2,346.39 505837 BOECKER, KEVIN D $2,887.71 505838 CONVERSE, KEITH A. $1,933.44 505839 DINGMANN, IVAN W. $1,880.56 505840 DOMINO, CHARMANE $1,623.45 505841 FINKE, DUSTIN D $2,169.33 505842 GALLUP, JODI M. $1,563.44 505843 GLEASON, JOHN M $1,924.45 505844 GREGORY, THOMAS $1,754.97 505845 HALL, DAVID M $1,950.83 505846 HUNZ, MATTHEW E $409.90 505847 JESSEN,JEREMIAH S. $2,088.68 505848 JOHNSON, SCOTT T $2,164.73 505849 KLAERS, ANNE M. $785.97 505850 LANE, LINDA $1,414.30 505851 LEUER, GREGORY J $2,103.03 505852 MARTIN, KATHLEEN M $230.87 505853 MARTINSON, MELISSA $230.87 505854 MCGILL, CHRISTOPHER R. $1,697.78 505855 NELSON, JASON $2,704.82 505856 PEDERSON,JEFF $221.28 505857 PETERSON, DEBRA A. $1,536.56 505858 REINKING, DEREK M $1,471.75 505859 SCHERER, STEVEN T $2,264.42 505860 VIEAU, CECILIA M $1,185.78 505861 VINCK, JOHN J. $1,915.38 505862 WEIR,ELIZABETH V $327.07 505863 WENANDE, BRANDON S. $485.45 Total Payroll Direct Deposit $45,442.41 Medina City Council Meeting Minutes 6 August 19, 2014