HomeMy Public PortalAbout1140.2 - Public Works - Capital Improvements and Infrastructure Development - Parking Regulations for City HallPublic Works Department
Parking Division Section 1140.2
1140.2 SUBJECT: PARKING REGULATIONS FOR CITY HALL
:1 OBJECTIVE:
Provide effective control for employees and public parking.
:2 AUTHORITY:
This procedure amended by City Council July 19, 2004, Item A6.
:3 DIRECTION:
Parking Division Manager, as an appointed official serves at the pleasure of the Mayor,
and receives directions through the Public Works Director.
:4 FUCTIONS:
A. Definitions:
1. Rideshare/Carpool – Two or more City employees who ride together to and
from work at City Hall.
2. Transit Benefit – Payment to an individual electing not to participate in the
Parking Program. This benefit is included in taxable income.
3. Appointed Officials – Officers of the City appointed pursuant to Section 3,
Chapter 2 of the City Charter and Section 2.05 of the City Code, consisting of
Executive and Senior Management.
4. Parking Program – is a qualified transportation fringe benefit under IRC 132(a)
available to employees who elect to park their personal vehicle in the City
Commons Garage. This benefit is excluded from gross income and is a non-
cash transaction.
5. Parking Program Benefit – are the benefits and regulations pertaining to the
Parking Program, which will be reviewed annually by the Office of
Management and Budget. Employees can change their benefit annually or if
there is a major change in life style.
6. Validation Program – provides free or discounted parking for the visitors to
City Hall. This program is only offered for those individuals conducting
business at City Hall. Validations stamps are available in 1, 2, or 3-hour books
of one hundred stamps.
7. Access Card – is a plastic card with picture ID, which will allow an employee
access into the garage and City Hall. If an employee elects to receive the transit
benefit, the access card can only be used to enter City Hall.
8. Reserve (Gold) - an area of parking reserved on a first come – first served basis
for appointed officials who work at City Hall.
B. Method of Operation:
1. Human Resources Division will issue access Cards to the City Commons
Garage to the employee upon completion of the election form.
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Parking Division Section 1140.2
2. City employees shall not park or cause their vehicle to be parked in any
unauthorized area in the garage.
3. The City is not responsible for theft, accident, damage or loss of personal
property.
4. Employee’s family members are not entitled to use the employee’s parking
privilege unless accompanied by the related employee.
5. City vehicles that are assigned to employees at City Hall are to be parked in the
Garland and South Street Lot, except for those vehicles that are assigned to
park in a designated area of the garage. If no spaces are available, these
vehicles must park at Sylvia Lane lot.
6. Motor Pool vehicles will park in the designated motor pool area within the
garage.
7. Those individuals who qualify for the Rideshare/Carpool will be entitled to a
designated parking area on the 4th level within the garage.
8. Employees from satellite offices visiting or attending meetings at City Hall can
utilize the access card purchased by their department/division or have their
parking ticket validated by the relevant department or division at City Hall.
9. All employees from satellite offices attending training or educational programs
at City Hall whether in a City or personal vehicle must park at the Sylvia Lane
lot.
C. Issuance and Accountability of City Hall Parking Access Cards
1. Employees with offices at City Hall may elect to participate in the Parking
Program or receive the transit benefit. An election form must be submitted to
Human Resources Division in order to either receive an access card or the
transit benefit.
2. Upon receipt of the completed form, the Human Resources Division shall
either (1) furnish the appropriate access card to the employee or (2) employees
will begin receiving the transit benefit, which will be added to their paychecks.
3. City employees shall be held accountable for use of the access card. Any abuse
of the access card may result in the suspension of the parking privileges in the
garage.
4. Replacement of any lost or stolen access card will be the responsibility of the
employee. A replacement fee will be required to replace the prior card.
5. Employees leaving City service or moving to a satellite office must return their
access cards to the Human Resources Division.
6. All appointed officials from satellite departments or divisions will receive an
access card. Providing the funding is available, each satellite department or
division can purchase up to a maximum of two additional access cards from
the Parking Division.
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Parking Division Section 1140.2
D. Validations
1. City Hall visitors will be allowed to park in the City Commons Garage free of
charge, if their parking tickets are validated, for a period of one (1) hour. Any
visitor that exceeds the one (1) hour period can have their ticket validated at
the discretion of the department, office or division that was visited.
2. Departments, offices or divisions can order validation stamps from the City
Commons Garage manager’s office located on the first floor of the garage.
Charges will be assessed to their program upon order.
3. It shall be the responsibility of the departments, offices and divisions to
examine their operations and determine their needs for the validation of
parking for visitors conducting business at City Hall within their areas. Each
department, office and division is required to control and account for the
validation stamps disbursements.
4. Special arrangements must be made in advance with the garage operator for
any validation that meets or exceeds eight (8) hours with approval of the
department/office head.
E. Visitor Parking
1. Parking in the designate lot across the street from City Hall will be use for
visitors to City Hall. No employee parking will be allowed during normal
working hours.
2. This lot will operate on a two-hour time limit and will be strictly enforced
seven (7) days a week.
F. South Lot
1. Parking in the South Lot will be controlled with reserved spaces for both CNL
group and City Hall. The City will have a total of nine (9) spaces that will be
assigned by the CAO.
G. Flex-Time
1. It will be the discretion of each director/office head to determine and
implement the employee flex time that best suits their operation to help
alleviate the peak traffic to and from the garage.
:5 FORMS:
Employee Parking Garage Election Form
:6 COMMITTEE RESPONSIBILITIES:
None
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Parking Division Section 1140.2
:7 REFERENCE:
This procedure effective July 26, 1993; amended by City Council August 23,1999, Item
9CCC; amended August 5, 2002, Item B15; amended July 19, 2004, Item A6.
:8 EFFECTIVE DATE:
This procedure effect July 19, 2004.
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Parking Division Section 1140.2
Parking Program
The Parking Program is for those City employees who work in City Hall and elect to park in the City
Commons Garage. The following are the benefits and regulations of the Program:
1. Employees who work in City Hall are eligible for either a taxable cash transit benefit
of $45 a month or can choose to participate in the Parking Program.
2. Employees will be allowed to use the access card 24/hrs per day, 7 days a week, to
park a vehicle in the garage.
3. A ten-dollar ($10) fee will be charged to replace a lost access card.
4. Parking spaces are not reserved or assigned and are available on a first come - first
served basis, except for designated areas.
5. The access card is programmed to allow a vehicle to enter (access) and exit (egress)
the parking garage in sequence. An access card can enter/exit as many times in one
day as necessary as along as the sequence is not broken. Individuals who attempt to
pass their access card to another vehicle will immediately lose the right of further
usage.
6. An employee leaving City service or moving to a satellite office must return their
access card to their department, office or bureau in which employed.
7. Any employee who does not have an access card upon entering or exiting the garage
must pay the appropriate daily parking rate.
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Public Works Department
Parking Division Section 1140.2
City Commons Parking Garage
Election Form
Name: _____________________________________ Nickname: _________________________
Please Print
Department:______________________________________________________________________
Program Name: _________________________________________ Program Number: _________
Work Location: ______________________________________________ Floor: ___________
Election:
_______ I accept:
(a) Parking Access Card Number ____________
(b) Responsibility and accountability for the card
_______ I refuse the Parking Access Card privilege and accept
the Monthly Taxable Cash Transit Benefit of ________.
This election will be in effect until such action that changes my City Hall status.
___________________________________________ __________________ ________________
Employee Signature Date Employee Number
Approved: ________________________________________________ ______________________
Director/Division Manager Date
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