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Home My Public Portal About08/20/2013 CCMMEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 20, 2013 The City Council of Medina, Minnesota met in regular session on August 20, 2013 at 7:00 p.m. in the City Hall Chambers. Acting Mayor Anderson presided. I. ROLL CALL Members present: Anderson, Pederson, and Martinson. Members absent: Martin and Weir. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Planner Dusty Finke, Chief of Police Ed Belland, and Recording Secretary Amanda Staple. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA The agenda was approved as presented. IV. APPROVAL OF MINUTES A. Approval of the August 7, 2013 Regular City Council Meeting Minutes Moved by Pederson, seconded by Martinson, to approve the August 7, 2013 regular City Council meeting minutes as presented. Motion passed unanimously. V. CONSENT AGENDA A. Adopt Resolution No. 2013-64 Approving a Preliminary Plat Enclave at Medina 5t" Addition B. Approve Preliminary Development Agreement by and between the City of Medina and U.S. Home Corporation — Enclave at Medina 5tn Addition C. Adopt Resolution No. 2013-65 Approving a Lot Line Rearrangement for Reimer/Three Rivers Park District Moved by Pederson, seconded by Martinson, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS A. Comments from Citizens on Items not on the Agenda There were none. B. Park Commission Finke reported that the Park Commission would meet further this week to discuss additional amenity options for the Parks Master Plan. C. Planning Commission Finke reported that the Planning Commission did not meet this month and provided a brief update on upcoming development activity that could come before the Commission in September. VII. NEW BUSINESS Medina City Council Meeting Minutes 1 August 20, 2013 A. Mediacom Broadband Build out Map Review Anderson referenced a written update provided from Judy Mallet, Lake Minnetonka Cable Commission (LMCC) Representative, in regard to the build out that was provided to the Council at the dais tonight. Johnson advised that the deadline for the build out map was not reached. Judy Mallett introduced Bill Jensen and advised that he is present to discuss the timeline for the build out map. Bill Jensen, Regional Vice President of Mediacom, thanked the Council for their time tonight and commented that Mallett did a great job on her update. He stated that Mediacom believes that there are 30 miles of unserved area within Medina. He believed that the mapping process would begin this Friday. He explained that the process involved in creating the map and the design, including measurements completed with a hand wheel. He apologized that Mediacom was unable to begin the work earlier but ensured the Council that the field work would begin later this week and would take approximately five days. Mediacom is looking into a fiber to the home/premise project in Medina. He advised that the remaining process for developing the build out map would be complete within two weeks. He confirmed that there are priority areas, such as City Hall and the new Public Works and Police Facility, which would be included in the first build out and noted that the intent would then be to reach the unserved homes. He stated that for residents there will be one person that will travel around the City, and will have a photo identification, that will be out measuring driveway distances beginning later in the week and advised that he would not require any assistance or communication with homeowners. He stated that Mediacom would like to not only complete the 7.67 miles before the November 1st deadline, but also additional miles if able depending on the construction season. He acknowledged that Mediacom is approximately two months behind the original schedule but ensured the Council that work will be soon commencing. Pederson questioned if the intent would still be to service the businesses along Highway 55 as a priority. Jensen confirmed that the City Hall, the new Public Works and Police Facility and the businesses along Highway 55 have been identified as priority areas with unserved homes to follow. He confirmed that there is already fiber along some areas of Highway 55 and advised that Mediacom will be working with Hennepin County to coordinate that corridor to avoid both agencies having to dig in that area. He explained that Mediacom will be financing the build out of 15 miles with the City cost sharing the remaining 15 miles, noting that the City will be completely built out by the end of the process. Martinson asked for additional information on internet speeds. Jensen provided additional information on internet speeds and service options. He noted that the agreement is for cable service but confirmed that Mediacom could offer telephone and internet services through this installation. Medina City Council Meeting Minutes 2 August 20, 2013 Martinson referenced a comment in Judy Mallett's memo that a green light from corporate would be needed and stated that the Council believed that corporate had already agreed with this. Jensen confirmed that there is approval from corporate but advised that the design and map would still need to be approved. He stated that approval would be needed to complete additional miles, in addition to the 7.67 miles agreed upon for 2013. Mallett explained that Mark Niebuhr, the Senior Construction Manager for Mediacom, stated that it was his preference to complete the entire 30 mile map at one time so that the planning would be complete and they could simply begin the build out each year without having to complete a new map for each year. Pederson questioned if other utilities could be installed in the Mediacom trench. Jensen referenced the joint venture with Hennepin County and advised that the County will be installing their fiber in conjunction with Mediacom. He explained the preferred route of installation and confirmed lines would be buried to required depths. Belland questioned when construction would begin. Jensen stated that dirt shoveling could begin as early as mid -September. Belland stated that it is imperative that the Police and Public Works Facility must be connected and running prior to November 1, 2013 as that will be the open date for the building and there are State requirements for internet connection. Mallett questioned how the plan could be expanded past the 7.67 miles committed at this point from Mediacom to the 15 miles previously agreed upon for 2013. Jensen stated that he would have additional information once the mapping process is complete. He stated that the goal for Mediacom would be to build out the additional mileage this year but noted that he could not make that commitment tonight. He advised that he would have additional information in the next few weeks. Finke referenced the obligations under the current Lake Minnetonka Cable Commission (LMCC) contract that have not been met. He stated that there are areas in Medina, including the Bridgewater and Enclave Neighborhoods, which have reached the density requirements and still have not been serviced. He confirmed that servicing those residents would be separate of this build out plan and would still occur in conjunction with this plan. Jensen confirmed that existing projects would still be completed in conjunction with this build out project. Johnson referenced the September 17, 2013 meeting date and confirmed with Jensen that the build out map should be complete and available for that meeting. He advised that even though Mediacom would not be charged for permits, Mediacom would still need to pull those permits, hold a preconstruction meeting with Staff, and would also have to call in locates to Public Works for the other utilities. Medina City Council Meeting Minutes 3 August 20, 2013 Jensen hoped that he could meet with staff and Mallett prior to the September meeting to discuss those matters. Anderson stated that Medina was a pioneer in leaving the LMCC and making this agreement. He believed this situation to be embarrassing to the City. He stated that he did not want the City to be embarrassed again. The City Council thanked Jensen for his update on the project. VIII. CITY ADMINISTRATOR REPORT Johnson discussed the upcoming September 3`d Budget Open House and approval of the preliminary levy for 2014 at the September 3`d Council Meeting. He advised that bids would be opened the following day for the Lake Independence Outlet project. Martinson confirmed that the contract with the Hamel Fire Department would be discussed at the upcoming Council Work Session on September 17th. IX. MAYOR & CITY COUNCIL REPORTS Pederson advised of meetings he recently attended and noted that the Police and Public Works Facility project continues to move forward on schedule. X. APPROVAL TO PAY THE BILLS Moved by Pederson, seconded by Martinson, to approve the bills, EFT 002223E- 002247E for $49,216.96 and order check numbers 040065 - 040132 for $230,145.92 and payroll EFT 505126-505155 for $43, 993.31. Motion passed unanimously. Xl. ADJOURN Moved by Pederson, seconded by Martinson, to adjourn the meeting at 7:38 p.m. Motion passed unanimously. ohn Anderson, Acting Mayor Attest: Scott Johnson, CitAdministrator Medina City Council Meeting Minutes 4 August 20, 2013 ORDER CHECKS August 8, 2013 - August 20.2013 040065 BINKLEY, MARILYN 150.00 040066 BLUE CROSS BLUE SHIELD OF MN 25,085.50 040067 BOND TRUST SERVICES CORP 7,150.00 040068 COMMERCIAL ASPHALT CO 3,192.38 040069 LAW ENFORCEMENT LABOR 360.00 040070 NAPA 160.60 040071 ON SITE SANITATION 640.70 040072 POWERHOUSE SYSTEMS LLC 253.83 040073 SUNDERMURTHY, VIJAY 250.00 040074 THOMSEN, JODI 150.00 040075 MOHAN CHETTIAR 250.00 040076 US HOME CORP 52.03 040077 MATTAMY MPLS PRTNSHP 78.91 040078 MIGNONE, FRANK 250.00 040079 MN DEPT OF LABOR/INDUSTRY 100.00 040080 RAHMATULLAH, AMIN & ZEERAQ_ 150.00 040081 ABUSADAT M RAJIB 235.00 040082 TWIN CITY STRIPING 8,173.27 040083 VERIZON WIRELESS 971.70 040084 JENNIFER & CARLOS VIVANCO 66.49 040085 ADAM'S PEST CONTROL INC 217.96 040086 ALDEN POOL & MUNICIPAL SUPPLY 498.57 040087 BUDGET PRINTING 24.42 040088 DESIGNING NATURE, INC 3,586.00 040089 DPC INDUSTRIES INC 2,160.35 040090 GOPHER STATE ONE CALL 696.20 040091 HAKANSON ANDERSON ASSOCIATES I 2,165.61 040092 HAMEL LUMBER INC 227.29 040093 HAMEL LIONS CLUB 225.00 040094 HASSAN SAND & GRAVEL 229.60 040095 HENN COUNTY INFO TECH 851.05 040096 HENN COUNTY SHERIFF 227.92 040097 HENN COUNTY TAXPAYER SVCS DEPT 59.00 040098 HENRYS WATERWORKS INC 890.88 040099 HONEST AUTO LLC 192.63 040100 INTERSTATE ALL BATTERY 83.37 040101 JACKS SMALL ENGINE INC 168.60 040102 JOHN DEERE LANDSCAPES 232.63 040103 KD & COMPANY RECYCLING INC 536.79 040104 KERN, DEWENTER & VIERE 6,000.00 040105 KRAEMER MINING AND MATERIALS 7,385.54 040106 US HOME CORP 12,000.00 040107 LEXISNEXIS RISK DATA MGMT INC 35.50 040108 LUTHER BROOKDALE CHRYSLER 680.56 040109 MATHESON TRI-GAS INC 109.87 040110 METROPOLITAN COUNCIL 17,809.54 040111 METRO WEST INSPECTION 22,184.90 040112 MID AMERICA METER INC 368.72 040113 MIDWEST ASPHALT CORPORATION 32,945.36 040114 MINNESOTA CONWAY 778.93 040115 NATIONAL PEN COMPANY 329.40 040116 NORTHWEST ASSOC CONSULTANTS 1,845.68 040117 OFFICE OF ENTERPRISE TECHNOLOG 10.00 040118 RDJ SPECIALTIES, INC. 354.68 040119 SCHARBER & SONS, INC 70.00 040120 STREICHER'S 416.39 040121 SUN PRESS & NEWSPAPERS 95.92 040122 TALLEN & BAERTSCHI 3,955.92 040123 TEGRETE CORP 632.92 040124 TITAN MACHINERY 2,825.81 040125 TOWMASTER 48.08 040126 TRAFFIC SOLUTIONS INC 11.25 040127 UPTOWN HAMEL INC 65.00 040128 VACKER INC 5,803.31 040129 VIKING INDUSTRIAL CENTER 66.84 040130 WESTSIDE WHOLESALE TIRE 55.00 040131 WOODDALE BUILDERS 30,000.00 040132 WSB & ASSOCIATES 22.266.52 Medina City Council Meeting Minutes 5 August 20, 2013 Total Checks $230,145.92 Electronic Payments August 2. 2013 — August 15, 2013 002223E FARMERS STATE BANK OF HAMEL 20.00 002224E VALVOLINE FLEET SERVICES 51.03 002225E CIPHER LABORATORIES INC. 2,586.11 002226E PREMIUM WATERS INC 118.74 002227E FRONTIER 53.58 002228E SELECT ACCOUNT 86.50 002229E PAYMENT SERVICE NETWORK INC 222.65 002230E FRONTIER 53.04 002231E CULLIGAN-METRO 109.12 002232E CENTERPOINT ENERGY 202.36 002233E ELAN FINANCIAL SERVICE 4,164.86 002234E MEDIACOM OF MN LLC 55.31 002235E AFLAC 568.90 002236E VOID 0.00 002237E PIVOTAL PAYMENTS INC 121.31 002238E CIPHER LABORATORIES INC. 3,626.41 002239E SELECT ACCOUNT 6,792.51 002240E PR PERA 11,599.63 002241E PR FED/FICA 12,944.48 002242E PR MN Deferred Comp 1,000.00 002243E PR STATE OF MINNESOTA 2,808.01 002244E SELECT ACCOUNT 532.00 002245E CITY OF MEDINA 16.00 002246E FARMERS STATE BANK OF HAMEL 20.00 002247E SELECT ACCOUNT 1.464.41 Total Checks $49,216.96 PAYROLL DIRECT DEPOSIT August 14, 2013 505126 ANDERSON, JOHN G $230.86 505127 BARNHART, ERIN A $1,628.46 505128 BELLAND, EDGAR J $2,247.15 505129 BOECKER, KEVIN D $2,134.63 505130 CONVERSE, KEITH A. $2,054.72 505131 DINGMANN, IVAN W. $1,775.13 505132 DOMINO, CHARMANE $1,518.86 505133 FINKE, DUSTIN D $2,055.70 505134 GALLUP, JODI M $1,437.64 505135 GLEASON, JOHN M. $1,997.49 505136 GREGORY, THOMAS $1,890.39 505137 HALL, DAVID M. $1,924.47 505138 JESSEN, JEREMIAH S. $1,880.34 505139 JOHNSON, SCOTT T $2,090.32 505140 KLAERS, ANNE M. $1,016.58 505141 KORDIAK, JEFFREY $686.20 505142 LANE, LINDA $1,313.36 505143 LEUER, GREGORY J. $1,720.52 505144 MARTIN, KATHLEEN M $230.86 505145 MARTINSON, MELISSA $230.86 505146 MCGILL, CHRISTOPHER R $1,676.09 505147 NELSON, JASON $2,165.47 505148 PEDERSON, JEFF $220.62 505149 PETERSON, DEBRAA $1,473.08 505150 PORTINEN, TERI $1,305.20 505151 REINKING, DEREK M $1,498.36 505152 SCHERER, STEVEN T. $2,178.58 505153 VIEAU, CECILIA M $1,144.87 505154 VINCK, JOHN J $1,939.43 505155 WEIR, ELIZABETH V. $327.07 Total Payroll Direct Deposit $43,993.31 Medina City Council Meeting Minutes 6 August 20, 2013