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HomeMy Public PortalAbout08/20/91 CCM4 PAYROLL CHECKS - AUGUST 20, 1991 12316 Donna Roehl 12317 Wayne Wallace 12318 Jill McRae 12319 Richard Rabenort 12320 Michael Rouillard 12321 Scott Stillman 12322 James Dillman 12323 Robert Dressel 12324 Edgar Belland 12325 Cecilia Vieau 12326 Donna Roehl 12327 Laura Monroe 12328 Sandra Larson 12329 Michael Glampe 12330 Benedict Young 12331 Danna Mickelson 12332 Law Enforcement Labor Services 12333 Hennepin Co. Support 12334 Great West Life 12335 Farmers State Bank (Fed ) 12336 Commissioner of Revenue 12337 Farmers State Bank (SS) 12338 PERA $ 1,096.43 765.30 900.02 1,099.50 363.78 632.77 955.19 871.23 733.96 324.67 1,096.43 556.40 504.93 402.20 857.12 330.04 75.00 472.00 550.00 1,876.29 744.33 710.67 908.93 $16,827.19 ORDER CHECKS - AUGUST 20, 1991 9943 Rick Rabenort 2,376.00 9944 Ben Young $ 35.66 9945 Laura Monroe 45.00 9946 B & D Underground 29,325.11 9947 BFI 50.00 9948 Police Dept. 68.88 9949 Marjorie Vigoren 307.50 9950 Jeremy Marr 102.50 9951 PERA 1,215.07 9952 Farmers State Bank of Hamel (S.S.) 710.67 —334,236.39 1, s The Council of the City of Medina met in regular session on Tuesday, August 20, 1991 at 7:30 P.M. Present: Mayor, Gary Acromite; Councilmembers, Philip Zietlow, Ann Thies, Robert Mitchell at 9:10 p.m.; Clerk -Treasurer, Donna Roehl; Public Works Director, James Dillman; Chief of Police, Richard Rabenort; Zoning Administrator, Loren Kohnen; Attorney, Ron Batty; Engineer, Glenn Cook Absent; Councilmember, Wilfred Scherer 1. MINUTES OF AUGUST 6, 1991 Moved by Thies, seconded by Acromite to approve minutes of August 6, 1991, as presented. Motion declared carried 2. SPECIAL OLYMPICS PRESENTATION Ellen Olson, Principal of Holy Name School, presented the city council with a plaque on behalf of Honduras, for Medina's assistance with the International Special Olympics. She thanked everyone for all the support and assistance given to the Honduran team. Gary Acromite thanked Ellen Olson for the part that she played to make the events successful. 3. ASSESSORS CONTRACT Council discussed the 1991-92 assessing contract with Rolf Erickson and Anne Risch; work that had been done under Chaper 729 of State statutes; preparation for, and attendance at, Board of Review meetins; preparation for tax court, etc. GAry Acromite asked how many hours are spent by the assessors in a year. Rolf Erickson stated that they no longer keep track of the hours spent; they know what Hennepin County charges the cities that they assess and they know ho many more parcels there are in Medina from year to year. He stated that they are preparing for six court cases while normally there are about three cases each year. He explained that they are asking for $24,480 and that Hennepin County would charge the city $27,000 if they were to do the work in Medina. Moved by Acromite, seconded by Zietlow to approve the increase request for assessing as presented by Greater Northwest Office of real Estate assessment with prepared contract to be placed on the September 3rd agenda and a scope of work to be prepared by the assessors Motion declared carried 4. EDGAR BELLAND Police Officer Edgar t3elland was sworn in as a police officer by City Clerk, Donna Roehl and welcomed to the city by Mayor Acromite. b. 1 utiLie WURKS DEPARTMENT Hamei water controls Jim Dillman explained tnat there is a need for a pump controi to De installed tnat would operate Hamel wells No. L and .i and would controi the level in the water tower. A timer would minimize pumping during the day by drawing water from the water tower and distributing through the system, rather than pumping on demand, He estimated the cost to be $16,800. Moved by Acromite, seconded by Zietlow to authorize securing quotes on the control system for the Hamel water system and to make a recommendation on the amount of water that should be in the elvatet water tower. Motion declared carried Chippewa Rd. Jim Dillman reported that he had spoken to the Mayor of Loretto who would like to meet to discuss completing the road work on Chippewa Rd. in 1992 rather than this year. Hwy. 55 Glenn Cook stated that MNDOT has plans to overlay Hwy. 55 in 1992 from Rockford to fr494. He asked if council was interested in requesting turn lanes at Willow Dr., Arrowhead dr. and Pioneer Tr. Loren Kohnen asked if city construction of Pioneer Tr. intersecting Hwy. 55 should be done in conjunction with the overlay work. Moved by Acromite, seconded by Thies to authorize the engineer to prepare a letter to MNDOT requesting turn lanes for east and westbound traffic at Willow Dr., Arrowhead Rd. and Pioneer tr., plus an analysis for traffic lights at Willow dr. and to send a copy of the letter to businesses on Hwy. 55. Mr,., 5. PLANNING AND ZONING DEPARTMENT John Sazenski, Variance Loren Kohnen explained that John Sazenski has requested a variance for the percentage of slope permitted to construct a mound septic system, at 2380 Hollybush Rd., where the slopes range from 9% to 12%. He stated that a large amount of soil has been moved on the property which has distrubed the area where a septic system cound be constructed. He explained that Tad and Cynthia Piper have granted a permanent easement of approximately 80 ft. by 260 ft. on which a system could be placed and that United Power Co. has agreed that their power line easement could be used for a septic drainfield. Philip Zietlow stated that the safest thing for the city would be to tell the owner that they could not build a house. Gary Acromite asked if the city could be protected by requiring a close inspection as a system is being installed, pumping on a regular basis and filing of easements and a statement from the owner that the city would not be responsible if the system failed to work. Loren Kohnen stated that such a statement could also include the fact that the problem was created by someone who moved and disturbed the soils. Mrs. Sazenski stated that the home site for the property had been located on a 45 degree slope. Gary Acromite asked how the city could proceed. Ron Batty stated that if the council wished to approve the variance a list of requirements needed to be compiled, a hold harmless agreement provided to the city, plus a hardship was needed for the variance. He explained that the biggest problem would be in securing the power line easement. The owner would have to grant the power company an easement adjacent to the one they now own. Moved by Acromite, seconded by Thies to authorize preparation of a resolution granting a 6% slope variance to John Sazenski to construct a house at 2380 Hollybush Rd. according to Planning Commission recommendations, septic design approval, as shown, system inspected according to technical bulletin, agreement provided by the owner holding the city harmless if future problems develop, acknowledgement from the power company that they will not use equipment on the sites, proper maintenance of the facility by periodic pumping, securing and filing of easements from the Pipers and United Power and statement by owner that they are aware of the fact that the area will not be severed. Motion declared carried House at 2835 Ardmore Ave. Loren Kohnen reported that he had gotten two quotes for the removal of the house at 2835 Ardmore Ave. which includes removal of the house, foundation and utilities. He stated that they would need to determine if there is an old well on the property and if so it would need to be abandoned. Ron Batty explained that a judges order is needed before work could begin. Moved by Thies, seconded by Acromite to accept the quote of Dobozenski and Sons for $4800. to remove house at 2835 Ardmore Ave. and to abandon well if necessary with work commencement conditioned on securing a judges order for removal. Motion declared carried Randy Mayer, Inc., Conditional Use Permit Gary Acromite asked that council discuss the ordinance regarding development of property in sewered and unsewered areas, prior to discussing the application of Randy Mayer who wishes to install a car wash at 762 Hwy. 55. Gary Acromite asked if the Metro Council would accept the prepared ordinance. Glenn Cook stated that it would help to satisfy them along with a requirement that no more than 450 gallons of water per acre be put into the sewer. Gary Acromite asked if some existing uses would be non conforming if the ordinance was adopted. Glenn Cook stated that the list of permitted uses should be refined. Moved by Acromite, seconded by Zietlow to authorize preparation of a memo regarding ordinance changes for sewer uses inside and outside of the sewered areas; preparation of a list of current businesses. that would be non conforming and consideration of rural commercial areas to have 5 acre or more lot sizes and to submit to Metro Council for comment. Motion declared carried Robert Mitchell arrived at 9:10 p.m. Gary Acromite then explained that he had done some research and found out that the recycling water system proposed for the Mayer car wash is a system that does balance but that he was uncomfortable approving the project until an ordinance is completed. Randy Mayer explained that he is located in a sewered area, not in an unsewered area. Gary Acromite asked if Randy Mayer would be willing to review the proposed ordinance and send comments to the council. Moved by Acromite, seconded by Mitchell to authorize preparation of a resolution granting a Conditional Use Permit to Randy Mayer to install a car wash at 762 Hwy. 55 to be re- viewed at the next council meeting along with anordinance regulating unsewered and sewered areas and recommendations from staff regarding a metering system for the car wash. Motion declared carried Robert Mitchell stated that the ordinance should be reviewed to determine if feasible for Mayers to comply with if they operate a car wash. * CONSENT AGENDA * Carolyn Smith Moved by Mitchell, seconded by Thies to adopt Resolution 91-57, granting a private kennel permit to Carolyn Smith at 2752 Hamel Rd. Motion declared carried 6. TAX INCREMENT INFORMATION AND SHORT TERM BORROWING Jeanne Vanda of Ehlers and associates presented information regarding current status of the seven tax increment districts, cash flow projections to the end of the districts and obligations of the city to the districts and projects. She also gave background inform- ation on the beginning of the tax increment program in the city and capital improvements completed thus far. Robert Mitchell read from a list of projects inside and outside of the development area that could be completed with tax increment:mbhey:- Jeanne Vanda explained that unless funds are spent on improvement projects Hennepin County could cease to pay increment to the city at such time as bonds and other oblig- ations are paid, approximately in 1993. Philip Zietlow asked why the city would have to complete projects just to spend the money, what would be the harm in ending the districts in 1993? Moved by Mitchell, seconded by Thies to authorize the engineer to prepare an implemen- tation plan for construction of projects, a cost estimate of projects and an assessment plan for benefitting properties. Motion declared carried Short Term Borrowing Jeanne Vanda explained that traditionally the city has funded improvement projects from city funds, assess a portion of them against the affected properties and then issued bonds after a number of accumulated projects had been completed. Thus far, Tamarack Dr. north, Hackamore Rd. and Cherry Hill street improvements and utilities have been done for a total of $445,000. She explained that there is now a new IRS regulation that will probably go into effect that will require that all projects for which borrowing is necessary be taken care of by September 7th in order to recoup project costs. She stated that she has proposed temporary borrowing and contacted the banks in Loretto and Hamel and had secured a committment from them to loan the money to the city until June of 1992 at an interest rate of 5.25%. Ron Batty stated that there is a risk if this is not done in that permanent financing may not be allowed if not done before September 7th. He stated that he had prepared the necessary resolutions if council wishes to proceed with the borrowing. Moved by Acromite, seconded by Thies to adopt Resolution 91-58, issuing temporary bonds in the amount of $450,000, until June, 1992 at an interest rate of 5.25%. Motion declared carried 7. * BRC VOTE TABULATOR, MAINTENANCE AGREEMENT Moved by Mitchell, seconded by Thies to enter into a 2 year maintenance agreement with Business Records Company for vote tabulator maintenance, at a cost of $475.00. Motion declared carried 8. * TWINCO, WILLOW DR. WATER LINE ASSESSMENT HEARING Moved by Mitchell, seconded by Thies to adopt Resolution 91-59, scheduling a special assess- ment hearing for Twinco, Willow Dr. Water line construction, on Tuesday, September 17, 1991 at 8:00 P.M. Motion declared carried 9. COMPREHENSIVE PLAN ADDENDUMS Moved by Acromite, seconded by Thies to approve addendums to the Comprehensive Plan as pre- pared by Glenn Cook and to distribute to all plan holders. Motion declared carried Anne Heideman stated that she, Steve Leuer and Lenny Leuer had been directed by the Planning Commission to bring some discrepancies they had found in the Comprehensive Plan to the city council. Gary Acromite stated that he would meet with them to review the list. Moved by Acromite, seconded by Mitchell to authorize Gary Acromite to meet with Planning Commission representatives to discuss errors and discrepancies in the Comprehensive Plan. Motion declared carried Blackfoot Trail Moved by Acromite, seconded by Mitchell to corect map on Page 23 of the Comprehensive Plan to remove Blackfoot Tr. as a thru city street. Motion declared carried Philip Zietlow stated that easements that the city owns should be shown on a city map. Gary Acromite stated that he had told Wilfred Scherer that he could voice his opinion regarding roads as a future meeting. Raskob Sewer Request Patricia Raskob discussed their request to have sewer service through the City of Plymouth and referred to a letter from Plymouth which stated that both of the cities would need to amend their comprehensive plans to accomodate the request. She stated that she had made this request to Medina when work was being done on the Comprehensive Plan and had been told at a meeting held on July 2nd that properties to the south of Hamel would be served through Plymouth. Philip Zietlow stated that at that time he was referring to property along Holy Name Lake which would be considered an emergency request. Robert Mitchell stated that he did not want to spend money to amend the plan at this time as it had been worked on for two years and he would not want to put the Raskob property in a sewered area. 10. 1992 BUDGET Council reviewed the 1992 budget expenditure and revenues and discussed the amount that should be certified for the preliminary levy and the dates of the public hearings. Moved by Mitchell, seconded by Thies to schedule the public hearings for the 1992 budget on November 20, 1991 at 7:30 p.m. with the continued hearing to be held November 26th at 7:30 P.M. Motion declared carried Moved by Mitchell, seconded by Acromite to set the preliminary levy for 1992 at $998,000. Motion declared carried 11. PAYMENT OF BILLS Moved by Thies, seconded by Zietlow to pay the bills; Order Checks # 9943-9952 in the amount of $34,236.39 and Payroll Checks # 12316-12338 Motion declared carried Moved by Thies, seconded by Mitchell to adjourn. Motion declared carried Meeting adjourned at 11:10 P.M. Cea Clerk-Treasur in the amount of $16,827.19.