HomeMy Public PortalAbout20140324 - Parks & Recreation - Meeting MinutesHopkinton Parks and Recreation
Meeting Minutes of 3-24-14
The Parks and Recreation Meeting was called to order by Chairman Bob Dobinski on Monday, March
24 at 7:20pm Eric Sonnett, Tim Kilduff, Kevin Hanley and Jack Nealon were present.
Kelly Grill of the HCA was present.
Meeting Minutes from the 3-10-14 meeting were approved. 3-0
Summer Concert Series:
-Kelly Grill explained the HCA Building plan; the project is on track to finish by 2015
-Outdoor amphitheater
-Discussion of the summer concert series this summer and the future
-Benefits of collaboration between the two groups on summer concerts
->Larger attendance-reach
->HCA would pay for addition children/family friendly acts
->Bring in other groups ie. PTA, local businesses, non-profits
-HCA survey
-Bands- Current Bookings
-Marketing Plans- flyers, social media, HCAM/YoutTube, website, newsletters
Motion- Motion to accept the proposal as presented by HCA regarding the Summer Concert
Series with a budget up to $10,000
4-0
Motion- Motion to pay $2555.98 to the Hopkinton Center for the Arts for the purchase of
addition staging equipment.
4-0
Marathon Update- Discussion as to the security precautions
- Marathon Day Procedure
- Parking for Vendors
Budget Update- Discussion of the Fruit St. Fund
Directors Report:
-Mass Rec Conference.
-Marathon Applications are coming in.
-Dan from AT&T liability, go in with Town Hall?
-Got Okay for 2 Camps 1 at Center 1 at Elmwood
-Research on registration systems, most towns use myrec.com
-Met with Youth Commission
-Partnering with early release day May 16th
-Some event in the summer. Maybe helping out at Movies on the Common.
-Met with Cathy Macleod, Al Rogers, and Lisa Carty about continuing ed classes.
-Improvements to common- Mike Whalen
-Fax/scanner for office
-Fruit St tournament – for next year, nail down some rules/regulations and policies/procedures
-Tournament this weekend brought in $13,000
-Aluminum Goal posts blowing over
-Interviews for Summer staff start today.
-scholarships for summer programs (sent via e-mail)
-Mother wants child to come to camp but is 13yrs old
-Warrant for wine tasting on Common would like to include Town Manager or Town Selectmen
-Community Garden, fence repair.
-Where should be put basketball equipment?
Chairman’s Report:
-Babe Ruth is looking for a president
-High School use of Fruit St Fields
-Community Fitness center is seeking a $75,000 renovation
Motion- to suggest to Hopkinton Youth Soccer and Parks and Recreation offer a rate of $40 to
Hopkinton Athletics and HYS, beginning 3.17.14
4-0
Liaison Report: Marathon Fund- Approved funding for half of the stage at the HCA
Meeting adjourned at 8:56 PM
Next scheduled meeting 4-14-14 at 7:00pm
Minutes Prepared by Jack Nealon