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Technology Management Executive CommitteeSection 701.3
701.3 SUBJECT: INFORMATION TECHNOLOGY EXECUTIVE COMMITTEE
:1 OBJECTIVE:
To provide overall guidance and direction of technology issues within the City.
:2 AUTHORITY:
This procedure amended by City Council on September 15, 2003.
:3 DIRECTION:
The mission of the Technology Management Executive Committee (ITEC) is to oversee
organizational-wide and strategic departmental technology initiatives that are consistent with the
vision and mission of the city. The committee's role is to promote communication, accountability
and strategic coordination in the implementation of technology that ultimately reduces operating
cost and/or improves service to our citizens.
:4 FUNCTIONS:
A. Determine Overall Technology Management Direction.
ITEC will drive the overall strategic direction for the Technology Management Division.
This will include setting necessary policies and procedures and making go/no go
decisions on projects. ITEC will review comprehensive business cases submitted by
department and thoroughly evaluate the viability and cost-vs.-benefit.
B. Accountability Function For Projects.
ITEC will monitor and take joint responsibility with TMD for the success of Citywide IS
projects. Project managers for Citywide projects will provide updates to ITEC that allow
ITEC to monitor schedules and consistency with current strategies and business needs of
the city.
C. Lessons Learned After Project Completion.
ITEC will review completed projects to point out mistakes that were made and
accomplishments that were achieved, and to ensure the project achieved the expected
results.
D. Sounding Board For New Ideas.
ITEC will act as a sounding board for new ideas and projects taking a proactive approach
to exploring new enterprise wide solutions.
E. Evaluation of Technology Management Opportunities and Project Priorities.
Due to the ever-changing pace of technology and user requirements, information
opportunities/projects will be re-evaluated and prioritized on an on-going basis. This will
facilitate the implementation of projects in a timely fashion and accommodate changing
user requirements and business needs. This will also be used as a hedge against
technological obsolescence of the proposed technology.
F. Create Feedback Mechanism and Evaluate Results.
ITEC will have a mechanism to receive feedback from its clients, and clients should have
a mechanism to receive feedback from the ITEC.
G. Training.
Policies and Procedures Manual Page 1
City Clerk/General Administration Department
Technology Management Executive CommitteeSection 701.3
Policies and Procedures Manual Page 2
ITEC members will participate in education at a high level on the latest technology as
well as on the "Best Practices" within the business/government environment.
:5 MEMBERSHIP:
A. Voting members of the committee shall be appointed officials and shall consist of
the following or their designee:
1. Deputy Chief Administrative Officer, Chairperson
2. Director, Community and Youth Services
3. Director, Public Works (2 Representatives)
4. Comptroller, Accounting and Control Bureau
5. Chief, Fire Department
6. City Clerk/General Administration Department Director
7. Assistant Director, Purchasing and Materials Management
8. Director, Planning and Development Department
9. Chief, Police Department
10. Director, Office of Communications
:6 MEETINGS:
A. Meetings will normally be held biweekly, but may be called, postponed or cancelled at
any time at the discretion of the chairperson.
B. Minutes will be taken of all meetings.
:7 FORMS:
None.
:8 REFERENCE:
This procedure adopted by City Council on August 31, 1998, Item 3K; amended April 3, 2000, Item
2PPP; amended September 11, 2000, Item 7X; amended June 18, 2001, Item A-14; amended September
15, 2003.
:9 EFFECTIVE DATE:
This procedure effective September 15, 2003.