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HomeMy Public PortalAbout2018-01-23 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT January 23 2018 BOARD MEMBERS PRESENT Andrew Hake, Vice Chair Katy Lacy Paul Graham Brad Schaefer, Alternate BOARD MEMBERS ABSENT Matt Rimiller Stacey Young, Chairwoman Robert Gammon, Alternate COUNCIL LIAISON ABSENT Erin Wiseman STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Eric Barron, Planning Manager Bryan Wolford, City Counselor Don Fontana, Floodplain Administrator Alex Rotenberry, Planner Ian Zollinger, Planner Anne Stratman, Administrative Assistant ATTENDANCE RECORD 4 of 4 3 of 4 3 of 4 3 of 4 2 of 4 3 of 4 2 of 4 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Vice Chairman Hake called the meeting to order at 7:30 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Graham, Hake, Lacy, Schaefer. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Vice Chairman Hake explained the procedures of the meeting. Mr. Zollinger entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Vice Chairman Hake requested to amend the agenda to include the adoption of minutes from the December 12, 2017 and January 9, 2018 meetings. Mr. Graham moved and Ms. Lacy seconded to adopt the agenda as amended. The motion passed 4-0 with the following votes: Aye: Graham, Hake, Lacy, Schaefer Special Meeting Minutes/Jefferson City Board of Adjustment Page 2 January 23, 2018 4. Approval of Minutes from the Regular Meeting of December 12, 2017 Mr. Graham moved and Ms. Lacy seconded to approve the minutes as printed. The motion passed 4-0 with the following votes: Aye: Graham, Hake, Lacy, Schaefer 5. Approval of Minutes from the Regular Meeting of January 9, 2018 Ms. Lacy moved and Mr. Schaefer seconded to approve the minutes as printed. The motion passed 4-0 with the following votes: Aye: Graham, Hake, Lacy, Schaefer 6. Communications Received No correspondence was received 7. New Business — Public Hearing Case No. B18001 - 400 W. Main Street; Variance from Flood Plain Regulations. Application filed by city staff for a variance to floodplain regulations at 400 W. Main Street. The purpose of the request is to permit structures that are designed to be flooded during flood events on the property. The property consists of 2.49 Acres located 400 feet east of the intersection of Missouri Blvd and W. Main Street and is described as part of Inlot 60,62,65,69,63, all of Inlot 64, and vacated right-of-way, Jefferson City Missouri. Mr. Zollinger described the proposal and explained that this variance request pertains to Chapter 31, Stormwater Management. He stated that Chapter 31 assigns responsibility for ruling on variance requests from floodplain regulations to the Board of Adjustment. Mr. Zollinger explained that it is recommended by FEMA to have a variance procedure in place for when those regulations need to be varied. Mr. Don Fontana, City of Jefferson Floodplain Administrator, explained that in 2016, the State Emergency Management Agency (SEMA) conducted a Community Assistance Visit, which looked at Floodplain Development permits that had been issued over a three (3) year period (2014 — 2016). He stated that the City received a notice of potential violation for having permitted wet floodproofing methods to be used on two existing units of a larger building complex (4 total units) during conversion of the former Missouri Power and Light (Ameren) Manufactured Gas Plant complex in the Millbottom area to its present day use. Mr. Fontana explained that wet floodproofing requires all electric and HVAC connections to be raised one foot above the floodplain. He stated that automatic flood vents were installed so that as floodwaters rise the flood vents open and allows floodwaters to enter the building equalizing pressure so that the walls do not collapse. Mr. Fontana explained that the 2016 SEMA Community Assistance Visit identified Units A & B at 400 W. Main Street as being potentially in violation because of the City's approval that allowed the owner to use Wet Floodproofing methods rather than elevating both units to one -foot above the base flood elevation, or requiring them to be Dry-Floodproofed similar to what had been required for Unit C. He stated that in order to rectify the potential violation, the City is seeking a variance to endorse the decision which allowed Wet Floodproofing methods to be utilized on Units A and B. Mr. Fontana explained that staff contends that requiring Units A and B to either be elevated or Dry Floodproofed was not a feasible alternative, both aesthetically and financially. He stated that the City acquired the property in 2010. Mr. Fontana explained that in 2012, the City sold 400 W. Main Street for $1 as an economic development incentive parcel. Mr. Graham noted that the property owners were not in attendance and inquired whether they were notified of both of these proceedings especially since this meeting was rescheduled from January 9, 2018 due to lack of a quorum. Mr. Barron explained that the property owners were informed of this process and city staff conveyed that they were not compelled to attend this meeting. He stated that city staff initiated this request. No one spoke in opposition to this request and no correspondence was received. Special Meeting Minutes/Jefferson City Board of Adjustment Page 3 January 23, 2018 Mr. Graham moved and Ms. Lacy seconded to approve the requested variance to construct in the floodplain using Wet Floodproofing Methods, as outlined in the application materials, for property addressed as 400 W. Main Street, Units A and B. Mr. Hake commented that we are seeing another step by the City to revitalize this neighborhood and other neighborhoods for the betterment of the city as a whole. The motion passed 4-0 with the following votes: Aye: Graham, Hake, Lacy, Schaefer 8. Miscellaneous Reports None. 9. Other Business None. 10. Adjournment The meeting was adjourned at 8:00 a.m. Res.ectfully submitted, S-1)1-411A‘t--- Anne Stratman Administrative Assistant