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HomeMy Public PortalAbout2018-11-06 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT November 6, 2018 BOARD MEMBERS PRESENT Andrew Hake, Vice Chair Katy Lacy Stacey Young, Chairwoman Brad Schaefer, Alternate Sharon Keating, Alternate Jamie Seaver, Alternate ATTENDANCE RECORD 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 1 of 1 BOARD MEMBERS ABSENT Matt Rimiller 0 of 1 COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Eric Barron, Planning Manager Bryan Wolford, Associate City Counselor Ian Zollinger, Planner Ahnna Nanoski, Planner Anne Stratman, Administrative Assistant 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Chairwoman Young called the meeting to order at 7:30 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Hake, Lake, Schaefer, Seaver, Young. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Chairwoman Young explained the procedures of the meeting. Mr. Zollinger entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Mr. Lacy moved and Mr. Schaefer seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Hake, Lacy, Schaefer, Seaver, Young 4. Approval of Minutes from the Regular Meeting of September 11, 2018 Ms. Lacy moved and Mr. Seaver seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Hake, Lacy, Schaefer, Seaver, Young 5. Communications Received No correspondence was received Minutes/Jefferson City Board of Adjustment Page 2 November 6, 2018 6. New Business — Public Hearing Case No. B18006 - 3100 S Ten Mile Drive, Outdoor Storage Screening Variance. Request filed by Rhomberg Reality, property owner, for a variance to bufferyard and screening requirements at 3100 S Ten Mile Drive. The purpose of the request is to permit a variance to type B bufferyard screening requirement for outdoor storage. The property is located on the North side of South Ten Mile Drive 700 feet southeast of the intersection of Missouri Boulevard and South Ten Mile Drive and is described as part of the southeast quarter of the northwest quarter of Section 10, Township 44 North, Range 12 West, in the City of Jefferson, Missouri. (Central Missouri Professional Services, Consultant) Mr. Zollinger described the proposal and explained that the property is zoned C-2 General Commercial. He stated that the applicant's desire is to expand the existing outdoor storage area by converting a grassed area adjacent to S. Ten Mile Drive into storage yard space. Mr. Zollinger explained that the expansion would require the installation of a Type B Bufferyard to screen the expanded storage yard space. He stated that the request to expand their outdoor storage area triggers the requirement for a Type B Bufferyard and screening due to that the property owner is requesting a variance to a Type B Bufferyard and screening requirements. Mr. Zollinger explained that the applicant's desire is to expand the existing outdoor storage closer to S Ten Mile Drive. He stated that the expansion would require the installation of a Type B Bufferyard with a screening fence. Mr. Zollinger explained that the elevation of the street is 10 to 15 feet higher than the existing storage area. He stated that to accomplish the expansion, part of the hill between S Ten Mile Drive and the existing outdoor storage area would be removed and replaced with a retaining wall. Mr. Zollinger explained that low hanging powerlines exist along the frontage of S Ten Mile Drive and would make it difficult to install and maintain the required trees for a Type B Bufferyard. He stated that the newly installed retaining wall would somewhat substitute for the Bufferyard and screening requirement. Mr. Paul Samson, Central Missouri Professional Services, 2500 E. McCarty Street, spoke regarding this request. Mr. Samson distributed a visual of the proposed outdoor storage expansion. Mr. Samson explained that the applicant is expanding their outdoor storage area by constructing a retaining wall along S. Ten Mile Drive and eliminate the grass slope next to their existing storage area. He stated that the Type B Bufferyard is both impractical to construct and would actually be more of a detriment to adjacent properties than leaving the existing fence in place. Mr. Samson explained that the Nuway site sits at an elevation approximately 10 to 15 feet lower than S. Ten Mile Drive. He stated that the expanded storage area would be tucked in below the hill and not be visible from the properties on S. Ten Mile Dr. He stated that construction of the Type B Bufferyard would not be allowed because of the existing overhead power line that sits along S. Ten Mile Drive. Mr. Samson explained that construction of the fence would actually be more of a detriment to the views from the properties along S. Ten Mile Drive. He stated that the existing chain link will stay in place. Mr. Samson explained that the retaining wall consist of reinforced concrete. No one spoke in opposition to this request and no correspondence was received. Mr. Zollinger gave the Planning Division staff report and explained that the required findings appear to be met. He stated that the nature of the property is such that the installation of the required Type 6 buffer yard would make it difficult for the applicant to be able use their property in a manner similarly enjoyed by adjoining property owners. Mr. Seaver moved and Ms. Lacy seconded to approve a variance to the Type B Bufferyard and screening requirements for outdoor storage. With no additional discussion, the motion passed 5-0 with the following roll call vote: Aye: Hake, Lacy, Schaefer, Seaver, Young 7. Miscellaneous Reports None. 1 Minutes/Jefferson City Board of Adjustment Page 3 November 6, 2018 8. Other Business A. Adopt 2019 Meeting Schedule Ms. Nansoki clarified that the May 2019 Meeting of the Board of Adjustment is scheduled for May 14, 2019. Ms. Lacy moved and Mr. Hake seconded to adopt the 2019 Board of Adjustment Meeting schedule. The motion passed 5-0 with the following votes: Aye: Hake, Lacy, Schaefer, Seaver, Young 9. Adjournment The meeting was adjourned at 7:51 a.m. Respectfully submitted, Sfra-641/N_ Anne Stratman Administrative Assistant