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HomeMy Public PortalAbout2018-12-11 minutesMEETING MINUTES JEFFERSON CITY BOARD OF ADJUSTMENT December 11, 2018 BOARD MEMBERS PRESENT Andrew Hake, Vice Chair Katy Lacy Brad Schaefer Adam Cartwright, Alternate Sharon Keating, Alternate Jamie Seaver, Alternate BOARD MEMBERS ABSENT Stacey Young, Chairwoman Matt Rimiller COUNCIL LIAISON PRESENT Erin Wiseman STAFF PRESENT Sonny Sanders, Director of Planning & Protective Services Eric Barron, Planning Manager Bryan Wolford, Associate City Counselor Ian Zollinger, Planner Ahnna Nanoski, Planner Anne Stratman, Administrative Assistant ATTENDANCE RECORD 2 of 2 2 of 2 2 of 2 1 of 2 2 of 2 2 of 2 1 of 2 0 of 2 1. Call to Order and Introduction of Members, Ex -Officio Members and Staff Vice Chairman Hake called the meeting to order at 7:30 a.m. and introduced Board members and asked staff to introduce themselves. A quorum was present to hear the items on the agenda. The following members were designated to vote: Hake, Lacy, Keating, Schaefer, Seaver. Those wishing to speak to the Board were sworn in. 2. Procedures Explained Vice Chairman Hake explained the procedures of the meeting. Mr. Zollinger entered the following documents as exhibits for all items under consideration at the meeting: 1. The City Code of the City of Jefferson, as amended 2. The Comprehensive Plan and Land Use Map 3. Copies of applications under consideration 4. A list of Property owners to whom notice of the hearing was sent 5. The affidavits of publication of notice of the public hearing 6. Copies of drawings and plans under consideration 7. Letters and memoranda from City staff 8. Staff reports and minutes of proceedings 9. Materials submitted by the public or the applicant 10. Rules of Procedure for the Board of Adjustment 3. Adoption of Agenda Ms. Lacy moved and Mr. Seaver seconded to adopt the agenda as printed. The motion passed 5-0 with the following votes: Aye: Hake, Lacy, Keating, Schaefer, Seaver 4. Approval of Minutes from the Regular Meeting of November 6, 2018 Ms. Lacy moved and Mr. Schaefer seconded to approve the minutes as printed. The motion passed 5-0 with the following votes: Aye: Hake, Lacy, Keating, Schaefer, Seaver 5. Communications Received No correspondence was received Minutes/Jefferson City Board of Adjustment Page 2 December 11, 2018 6. New Business — Public Hearing Case No. B18007 - 2900 West Truman Blvd, Fence Height Variance. Request filed by Unilever Manufacturing Inc for a 4 foot variance to the maximum height of a fence in the front setback area of 4 feet to permit an 8 foot tall fence at the front property line adjacent to Schumate Chapel Road (Section 35-59.F.3.a). The property is located on the northeast corner of Schumate Chapel Road and West Truman Blvd and is described as part of Section 34 Township 45 north Range 12 west and part of Section 3 Township 44 north Range 12 west, Jefferson City, Missouri ( Whiting - Turner, Consultant). Mr. Zollinger described the proposal and explained that the property is zoned M-2 General Industrial. He stated that the applicant's desire is to install an 8' foot tall wrought iron fence to secure the property along the two public roads that boarder the south and east and west portions of the property. Mr. Zollinger explained that the installation of the fence would require a variance to the 4 foot maximum height of a fence allowed in the 25' front set back of the property. He stated that the request for a variance only applies to the portion of the fence that is proposed to be installed along the property line in between their current parking facilities and Schumate Chapel Road. Mr. Zollinger explained that the fence can maintain a 25' setback in all areas except the area between the parking lot and Schumate Chapel Road, where the distance between property line and parking lot is not wide enough to accommodate the 25 foot setback required for an 8 foot tall fence. Mr. Michael Wellman, Project Delivery Engineer, Unilever Manufacturing Inc, 2900 W. Truman Boulevard, spoke regarding this request and introduced Mr. Andrew Olson, Whiting -Turner, Consultant. Mr. Wellman explained that the reason for the proposed request is that Unilever Manufacturing is embarking on a project to improve security at the site. He stated that the proposed fence is one of the first steps to provide a barrier at the property line to keep people from wandering onto the property and into restricted areas. Mr. Wellman explained that the proposed fence will be installed in the grass between the parking lot and the roadway. He stated Unilever Manufacturing is proposing to construct a guard shack in the driveway beyond the employee entrance. No one spoke in opposition to this request and no correspondence was received. Mr. Zollinger gave the Planning Division staff report and explained that the required findings appear to be met. He stated that the nature of the property between the parking lot and Schumate Chapel Road is situated in a way that would make it difficult for the property owner to secure their property. Ms. Lacy moved and Mr. Seaver seconded to approve a 4 foot variance to the maximum height of a fence in the front setback area of 4 feet to permit an 8 foot tall fence at the front property line adjacent to Schumate Chapel Road. With no additional discussion, the motion passed 5-0 with the following roll call vote: Aye: Hake, Lacy, Keating, Schaefer, Seaver 7. Miscellaneous Reports None. 8. Other Business A. Mr. Barron reported that there is currently a vacancy on the Board of Adjustment as Mr. Matthew Rimiller recently submitted a resignation letter. 9. Adjournment The meeting was adjourned at 8:00 a.m. tfully submitted, Anne Stratman Administrative Assistant