HomeMy Public PortalAboutPlanning Board -- 2014-12-10 Minutes Brewster Planning Board
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u� "e Brewster,
Massachusetts 02631-1898
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Approved:2/4/15
Vote:5-0-2,Leaning
Hoag abstain TOWN OF BREWSTER PLANNING BOARD
Regular MEETING MINUTES
Wednesday December 10, 2014 at 6:3o pm
Brewster Town Office Building
Vice Chairman Klump convened the Planning Board meeting at 6:30 pm in the Brewster Town Office Building with
members: Scott Collum, William Hoag, Nick deRuyter, and Elizabeth Taylor, present.
Absent: John Leaning, Richard Judd
Other attendees: Sue Leven, Charles Sumner, Pat Hughes, Peter Johnson, Hal Minis, John O'Reilly, Bill Riley,
*the meeting was also attended by several residents. See list of speakers during public comment.
Documents:
121014_A LCP PowerPoint Presentation by Sue Leven, Master Plan/Local Comprehensive Plan
121014_B Department Review Summary for Pleasant Bay Community Bay Boating
The Vice Chair read the Recording Notification:
"As required by the Open Meeting Law we are informing you that the Town will be videotaping this public meeting. In
addition, if anyone else intends to audio or video tape this meeting he or she is required to inform the chair."
6:30 pm Planning Discussion
• Approve minutes from 10/22/14
O Collum made a Motion to approve the minutes of 10/22/14 as written, Hoag Second, All Aye,
Vote 5-0-0.
• Discuss Master Plan/Comprehensive Plan
O Sue Leven gave a PowerPoint Presentation.
o Board Questions:
• Hoag asked about the process being a long process to find a consultant and take the request to
Town Meeting. At minimum, it would be 12-18 months.
• Big part is the information gathering piece, research
• Establishing Town priorities
• Taylor stated that the Cape Cod Commission (CCC) has initiated an update to the Regional
Policy Plan, which is due in May. The components of a Local Comprehensive Plan (LCP) are
part of this. This may change what the town is looking for. A "useable plan." The original work
from the LCP is available and some sections will not change.
• Leven noted that the open space and schools executive summary sections could be used.
• Taylor added that safety and telecomm would be good additions.
• Collum stated that the Board has been talking about this for some time. How do we start? Do
we need to create a committee?
The Board discussed options and creating an open process. Water planning will affect the LCP.
The Board discussed goals, timelines (slow process), consultant search process, an objective project manager, previous
LCP and consultant, the importance of good project management skills, a scope of work, community involvement at
various stages, volunteers, and expected costs. Leven noted that visioning meetings are very important. The process
should include gathering good information, sharing, discussing, and identifying a path.
Leven will send sections of the 2008 LCP to the Board.
Page 1 of 4
Kelly Moore,Senior Department Assistant,Planning,PB Minutes 12-lo-14.docx
Video available http://ec4.cc/vd2c3822
Pat Hughes noted that the town wide plan would be a challenge. It should be strategic and long range, overarching and
inter disciplinary include goals and strategies for the town. The plan should drive what happens next with zoning. What
types of businesses do we want to attract? Use of the historic buildings? The big picture. Citizens and other boards have
a lot of interest.
Charles Sumner thanked the planning board for setting up the meeting. He shared some history about the last LCP
process. The Planning Board at that time was a hard working board and tried their best to tackle the process. They
hired a consultant but it did not work out. Today the CCC should be able to assist since they have many resources.
Brewster can learn from other Towns. We did not have professional planning resources during the last LCP process.
People wanted a creation of a professional planning organization and now we have that. In 2009, we hired staff but the
wastewater issues were the priority. Now we have the time and structure to move forward. We can go to the CCC and
ask about funding, create an RFP and interview consultants. We have a short timeframe to move forward on it. Sumner
agreed with Hughes that representatives from other boards, staff and citizens are important parts of the process.
Sometimes conflict like the recent zoning proposal brings people into the process.
deRuyter asked about current resources to move forward. Sumner explained there is a small amount in the budget for
survey work but that staff work and research plus CCC could move ahead. He compared hiring a consultant to going out
to bid for a construction project.
Public Comment:
• Hal Minis, Tubman Road
o Planning work background
o International LCP
o CCC focuses on physical development of a community, offers guidance with growth
o Master plans, physical zoning
o The trend now is strategic plans, not physical development
• Community identifies priorities for the long term
• Strategic plans involve community development, staff, buy-in leads to something
• Intensive process
• Overarching process with the Town and the public
• Requires a clear vision from the start
• Lucas Dinwiddie, Main Street
o Happy to see the Board willing to create a plan
o Starting from scratch is valuable and a good idea
o He is inspired and asked what do we want Brewster to become? What businesses?
o He will get the word out with friends and neighbors
o Offered to host an event, visioning session to get people involved
o Grass roots, an amazing opportunity
• Peter Johnson, Stony Brook Road
o Hal and Lucas could start the committee
o Don't reinvent the wheel, need someone who has done well in other communities
o Have CCC rep come and talk about the LCP
o Choosing the right consultant is important
• Kari Hoffman, Old Bog Road
o Exciting event
o People have asked for a plan
o Very excited to publicize the project
o Thanked the Board
• Jillian Douglass, Assistant Town Administrator
o Worked on the previous comprehensive plan
o Urged people to look at the previous scope
o Look at priorities that have changed and the RFP from the past
Board Comments:
• Collura
• Let's get started, consultant? CCC?
• Leven will ask the CCC if someone can come to a January meeting. She will also send a request through the
Planner's listserv.
Page 2 of 4
Kelly Moore,Senior Department Assistant,Planning,PB Minutes 12-10-14.docx
Video available http://ec4.cc/vd2c3822
• The Board discussed the objective, keeping the consultant on task, scope of work, an outline of the different
steps, (Douglass sending Leven an outline), Towns who have recently updated their plans, reviewing executive
summaries.
• Fran Scofield, Fox Meadow Drive
• Wonderful journey, has worked on land planning
• Can get copies of RFP's for the Board, Scopes of work
• Will follow up with Planning
7:00 pm Public Hearing
Site Plan Review Special Permit: #2014-32 - Applicant: Pleasant Bay Community Boating, for property
located at 2070 Route 28, Assessors' Map 149, Lot 1 (formerly Map 53, Lot 28) in the RM zoning district. The
applicant is proposing to change the use of the property from residential to educational for a sailing program.
Representative: John O'Reilly.
Klump read the legal ad. Bill Riley from Toabe and Riley, John O'Reilly from JM O'Reilly a Associates were
present.
They gave the Board a brief overview of the project, which includes three Towns - Orleans, Harwich and
Brewster. Brewster has the smallest lot. They reviewed a large plan with the Board. They discussed uses,
parking, water, vegetation, sight distances, trimming, etc. Harwich Planning Board has continued until
1/13/15. Brewster Conservation Commission has issued a permit. Riley explained the uses and provided some
history of the property.
Board Comments:
• deRuyter asked about the memo from Victor Staley regarding the possible need for a dimensional
variance.
o Riley has not talked to Victor but will follow up with a meeting soon. He believes they have an
educational exemption under Chapter 40A.
• Pleasant Bay Community Boating now owns the property
• O'Reilly explained that this issue came up at Staff Review and he did not have the documents
• Riley explained that Harwich supports the concept but wants them to clarify the use.
• Klump read the Department Review Summary into the record. This included two memos from Staley.
Public Comments:
• Greg Kelly, Cranberry Lane, PBCB Program Director
o Sailing program for 11 years
o Excited about moving to the new location
o 1,300 sailing lessons a year
o They provide a community service
o Not for profit, 501C
o There will be an improved program at the new location
o Special Needs and Special Olympics Program - Won last year
o Asking for the Boards' support
o Kelly is a retired teacher, HS Sailing Coach at Monomoy
o There is a huge need for these services
• Judith Underwood, Volunteer
o Volunteer on the Board
o Her kids learned to sail there
o Environmental Technical Coordinator at CCCC, works with Boston Schools
o This location will be a research water testing area, small nature center to be built on property
o Working with Provincetown Center for Coastal Studies and UMass Boston Marine Sciences
Program
o Local teachers will visit to learn about water testing
o UMass Boston partnership
Board Comments:
• Hoag was encouraged but stated there is a technical problem to work out with Victor Staley
Page 3 of 4
Kelly Moore,Senior Department Assistant,Planning,PB Minutes 12-lo-14.docx
Video available http://ec4.cc/vd2c382
• Riley explained that the Site Plan Review is unrelated to zoning concerns.
• Hoag stated he would wait to see what Harwich does
• Riley is confident they will resolve the issue.
• O'Reilly agreed that it can be addressed
• Collum stated he was in favor. He asked O'Reilly to address the Fire Department requests. (2nd hydrant)
• O'Reilly explained that the water comes from Harwich but will address.
The Board discussed Staley's issues, dimensional variance, and worst-case scenario - ZBA. Taylor concerned
about dimensional variances. She asked if it was in the Wetlands Conservancy District.
Klump stated he was in support of the plan but not ready to act.
deRuyter made a Motion to continue Site Plan Review Special Permit#2014-32 to the January 14, 2014 meeting,
Collum Second, All Aye, Vote 5-0-0.
Amendments to Subdivision Rules and Regulations:
The Planning Board is proposing to make the following amendments to Chapter 290 (Subdivision Rules and
Regulations), Article VI (Administration), Section 290-39 (Fees), as follows:
1. Section 290-39 A.2) - Delete existing text and replace with the following:
2) Preliminary subdivision plan:
a. Up to 2 lots - filing fee of three hundred dollars ($300)
b. 3 lots or greater -- filing fee of three hundred dollars ($300) per lot
2. Section 290-39 A.5) f) - Delete "Corridor Overlay Protection District" and Replace with "Site Plan Review."
3. Section 290-39 A.5) - Change the existing "g." to "h." and create a new "g." as follows:
g. Site Plan Waiver - filing fee of three hundred dollars ($300)
4. Section 290-39 B.6) - Delete the first sentence and replace with the following:
"Abutter notification fee - three dollars and 50 cents ($3.50) for each abutter."
The remainder of 290-39 B.6) will remain unchanged.
Klump read the legal ad. deRuyter noted that the Board has discussed these fees several times. There were no
objections to the change in fees. There was no public comment.
Hoag made a Motion to close the public hearing, Collum Second, All Aye, Vote 5-0-0.
deRuyter made a Motion to approve the amendments, but the motion was withdrawn.
Collum asked Leven to write out the Three dollars and fifty cents under abutter notifications.
deRuyter made a Motion to approve the amendments to Subdivision Rules and Regulations, as amended, Hoag
Second, All Aye, Vote 5-0-0.
Planning Discussion:
1) The Board discussed the representative to the WQRC. Klump is no longer available to attend the meetings.
Taylor is the alternate and agreed to go to the meetings until the Board can decide on another representative.
The next meeting is 12/19/14 @ 3pm. The meetings are usually held at 8:30 am.
Topics the chair did not reasonably anticipate. None.
deRuyter made a Motion to adjourn, Collum Second, All Aye, Vote 5-0-0. The meeting ended at 8:20 pm.
The next ing date is 1/14/15.
Respectfully bmitted,
Nick deRuyter,"•lanning Board Clerk
Page 4 of 4
Kelly Moore,Senior Department Assistant,Planning,PB Minutes 12-10-14.docx
Video available http://ec4.cc/vd2c3822