HomeMy Public PortalAbout08/27/09 Special CCM257
MEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 27. 2009
The City Council of Medina, Minnesota met in special session on August 27, 2009 at
6:00 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN.
I. Call to Order
Members present: Weir, Crosby, Sittari, Smith
Members absent: Johnson
Also present: City Administrator Chad M. Adams, City Planner Dusty Finke,
Public Works Superintendent Steve Scherer, Police Sergeant Jason Nelson, Finance
Director Jeanne Day, and Dave Callister, Financial Consultant with Ehlers and
Associates.
II. Open House of Public Works Facility
A tour of the existing public works facility was held on the City Hall site from 6:00 p.m.
— 7:00 p.m.
III. Presentation/Overview of Public Works Facility Project
Adams provided a presentation of the proposed public works facility project from 7:00
p.m. to 7:30 p.m. at City Hall. The presentation and fact sheet prepared for the evening
included: an overview of the background of the project and list of identified needs; initial
and revised scope of the project including size, location, cost, funding sources; details on
the revised scope involving a reduced facility to 30,000 to 35,000 sq. ft., reduced acreage
need, and reduced cost estimate; proposed project schedule in 2009 for refining the
project scope and land acquisition discussions, 2010 project approval and funding support
and 2011 project construction.
Dave Callister with Ehlers and Associates provided a presentation of the funding options.
Option I included Lease Purchase Bonds and would require the creation of an Economic
Development Authority and would involve no public election. He added that interest
rates are higher and about 23% of communities use this option to finance like projects.
Option II included Referendum Bonds and would require a public election. Callister
added that interest rates would be lower than Lease Purchase Bonds. He added that more
staff administrative time/costs would occur with coordinating the election and that less
than 1 % of communities use this option for like projects. Option III included Capital
Improvement Bonds and would require a public election only after a public hearing in
which 5% of the voters petition for the election. Callister stated that interest rates would
again be lower than Lease Purchase Bonds and about 74% of communities use this option
for like projects.
Callister also presented some debt service comparisons and calculations for the project.
Medina City Council Special Meeting Minutes
August 27, 2009
258
Discussion was held on the options between the Council, Staff, Callister and resident Bob
Franklin.
IV. 2010 Budget Open House
Adams provided a presentation on the City's proposed 2010 budget and tax levy. The
presentation included: detail on how taxes are determined; Medina market value history;
tax levy and tax rate history for past ten years; comparison of area city tax rates and per
capita tax spending; overview of key 2009 and 2010 budget issues; unfunded mandates;
2010 budgeting strategies; proposed 2010 budget and tax levy figures; financial
management plan preview; summary of revenue trends; key expenditure line items and
categories; overview of employee resources and compensation; and, other general
information.
Discussion was held with resident Bob Franklin regarding various 2010 proposed budget
items including the tax levy cap and strategies for setting the preliminary levy and 2010
budget. Franklin stated that he felt the proposed budget was a level and responsible
budget and recommended against a further budget decrease or tax levy decrease as
inflation alone will be higher than the 1 % tax levy increase proposal.
V. Adjournment
Smith moved, Weir seconded to adjourn the meeting at 8:09 p.m. Motion passed
unanimously.
T.M. Crosby, Jr., Mayor (,
Attest:
Chad M. Adams, City Administrator -Clerk
Medina City Council Special Meeting Minutes
August 27, 2009