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HomeMy Public PortalAbout2002/11/26 26, 2{302 The Agenda Meeting of the Mayor and Council of the Borough of AGIg~, t, ll~rliqG Carteret preceding the Regular Meeting, December 5, 2002, was held on November 26, 2002, 7:00 P.M., Municipal Court/Police Rovember 26, 2002 Facility, 230 Roosevelt Avenue, Carteret, New Jersey. The following were noted present: PRESI~gl? Mayor Failace Councilmember Reiman " Rios " Sosnowski Noted Absent were Councilmembers Frank Parisi, Janet Santoro and Buddy Sohayda. Also noted present was Borough Attorney Robert Bergen. STATi~lgr OF Mailed to The Home News Tribune, The Star Ledger and posted lq,'flcl't~ hlYrlCE on the Bulletin Board on November 21, 2002. Borough Engineer. The Borough Engineer, Don Norbut, was not ID ABORESS present at this point of the meeting. GOVER~I~ BOOY [IIIqlIrES FOR APPROVAL November 18, 2002. Public Hearing - ORDINAI~EES #02-24 Amending Salary Ordinance #71-9, Re: Police Department. #02-25 Amending Salary Ordinance #71-9, Re: Tree Trimmer. At this point of the meeting the Borough Engineer became present Borough Engineer noted ~e~ent and gave his report. NOVIH~,ER 26, 2002 Councilmembec At approximately 7:05 p.m., Councilmember Santoro was noted Santoro noted present. Present Don Norbut, Borough Engineer, then spoke, reporting that the Engineer ' s Report work is nearly complete on our 2002 Road Program and tlc last 2002 Road Program road to be completed is Barlik Street and once that is complete, how the costs have come in, it looks like we may have some money in the local road program, that we could probably do the local firehouse driveway or Lieblig Lane. He said he would report on that next month. He said they are redoing all the costs and should have the report in a week. Councilmember Reiman asked if that was provided through the Municipal Capital Improvement Fund or money that was tied in with the County or State money for the D.O.T. Don Norbut said this is the local money that the municipality put in. The second part of the project is the D.O.T. portion of the project. Councilmember Reiman said his point is that we may look at that as just using it as a savings or maybe cancel the Federation Money. Don Norbut said that is absolutely the other option, lie then went on to say the second part of the project is the D.O.T. funded portion, which is a one hundred per cent funded through D.O.T. Grants. He then mentioned a Change Order he had for them tonight over on Hagaman Street. There was some additional costs for some base repairs that were unanticipated. The existing pavement was a lot thinner than they thought it was and also the cost of the police hours to keep the streets safe during the construction. This would be Change Order #1 for that project, which covers those additional costs of $37,218.00 and raises the contract from $755,000.00 to about $800,000.00, which is totally funded through the D.O.T monies. He said the Waterfront Park Project is moving along fine. The new pier has begun. They are actually about two (2) weeks ahead of schedule, lie has received the army core permits for that project, the official version, and he needs a resolution authorizing the Mayor to sign off on that document as the official from the government. He said they have a couple of sewer jobs going on and he explained the Roosevelt Avenue Pump Station is having variable frequency drives for the motors replaced and some control upgrade and they are waiting for some delivery of equipment and he said that contractor is a little behind schedule, but, it is not causing us a problem. He went on to say that pre- authorization and award of the Annual Emergency Services contract, they are now preparing those contracts with B&W and they will be sent over to the attorney shortly. The next contract we will see is the sewer manhole rehabilitation contract for about one hundred manholes in poor condition and will probably be going out to bid in December. ~ER 26, 2002 RESOLUTION #02-391 was introduced by the Mayor and referred RESOLtIrlON ~02-391 to the Council for action. Approving Change Order #1 Little Upon MMS&C by Councilmembers Rios and Sosn0wsld Rascals Concrete Company-2002 Road RESOLUTION #02-391 ~nt Program "APPROViNG CHANGE ORDER #I LITTLE RASCALS CONCRETE COMPANY-2002 ROAD IMPROVEMENT PROGRAM" was Adopted. Upon individual roll call vote, Councilmembers Adopted Reiman, Rios, Santoro and Sosnowski voted in the Affirmative. Councilmembers Parisi and Sohayda were noted Absent. RESOLUTION #02-392 was introduced by the Mayor and referred RESOII1TIO~I #02-392 to the Council for action. huthorizong Mayor to Upon MMS&C by Councilmembers Rios and Sosnowski Sign Army Corp Permit Application RESOLUTION #02-392 "AUTHOR~ING MAYOR TO SIGN ARMY CORP PERMIT APPLICATION" was Adopted. Upon individual roll call vote Councilmcmbers Adopted Reiman, Rios, Santoro and Sosnowski voted in the Affirmative. Coundlmembers Parisi and Sohayda were noted Absent. Councilmember Rios then asked where they were on the traffic Traffic Diversion, Re: diversion with Woodbridge. l~bo~ridge Don Norbut said at the last meeting he thought they said they would have the attorney reach out to Woodbridge because it has gone above the engineering level to an administrative level. Councilmember Rios said he had seen Mayor Pelzman and had talked to him a little and he said there are a few items that (inaudible), with the upcoming project with the Turnpike and he commented that he was sure it will take a while before they come to it. k!e thinks it is time we start moving those wheels in motion and in this way there is an easy transition and we have cooperation from Woodbridge and we can divert that traffic off of Roosevelt Avenue. 3 ~V~I'~2~ 26, 2{302 Traffic Diversion, Attorney Bergen said it is at a point for our Mayor and Council to Cont: sit down and find out what their concerns are at that and see what we can live with and then we can make the changes to the plan. ,, Councilmember Rios said he thought that the last time they met they had a tentative agreement with the traffic diversion and he commented that Councilmember Santoro was also there. Don Norbut said that was with the Township Engineer. The Mayor told Councilmember Rios that when he was down in Atlantic City he also talked to Mayor Pelzman and they didn't get into any detail and he thinks they have more concern thap what may have been agreed to and he thinks some other things may have come up that he thinks they have to sit down and talk to him about. Councilmember Rios said his concern is they have to get the dialogue started. Then he requested the Assistant Municipal Clerk to send them a letter asking them to respond a.s.a.p, on the traffic diversion. Fire l-lr~me Councilmember Santoro asked Don Norbut what had happened with the Fire House in reference to the structural improvements. Don Norbut told her he thought all the improvements were made. Councilmember Santoro asked if everything was re-checked and we signed off on it. Don Norbut told her he was not a structural engineer but he had them in his office if she wants them to take a look at it. Councilmember Reiman said they have to find out from Tony Neibert if it was signed off on it because he wouldn't want to pay the engineers if it was. Sport~a~en Field Councilmember Santoro said the design for the Sportsmen Field has been approved and she is trying to find out if money is in place so we can at least move forward to have them do the design work. Attorney Bergen said that grant probably only includes the inspection fees and not the design work. Don Norbut said they may want to wait until they get official notice of the transfer and commented that they sent in the resolution that this body passed to transfer money. Councilmember Santoro said she was told today down in Trenton that November 18th we were approved and transferred. Don Norbut said he did not receive a letter on that. Attorney Bergen asked if design work is included in that funding 4 26, 2{302 and commented that he didn't think so and if they authorize him to Sportsmen's Field do work Patrick will have to authorize him so he will have the Cont: money and he doesn't know if he will be willing to do that. Councilmember Santoro said regardless of what they are doing it still needs to be looked at. Councilmember Reiman said he thought the new Council should take a look at what is going to prioritize as part of the Park Project, come January. Councilmember Santoro said this Council decided in its priority that they wanted to move forward. Councilmember Reiman agreed but said there is no money to design the park project. Councilmember Santoro said if she could verify that the money is in place, it is their money to spend. Couhcilmember Reiman said not necessarily because that money doesn't cover design work only improvements. Don Norbut said he knew for a fact that it is not fully covered. It is only a very small portion of the soft cost. Councilmember Santoro said with the soft cost that is available we could decide to have him start the design work. Don Norbut said his Engineering Budget for the year is at its limit. Councilmember Santoro said we have to find out if the money is available from Green Acres and what the money is outlined for and some where along the lines it has to have a break down of some sort of engineering costs. She asked Attorney Bergen if we are allowed to move on that. Attorney Bergen said before we can award him a contract you need a proposal from him that says what he is going to do for the money and as long as Patrick is going to sign off saying he has the money then you can go to award the contract. You need the proposal and you need someone to say that the funds are available. Councilmember Santoro said she will find out where we stand on that. Don Norbut said he is currently working on that proposal. Councilmember Santoro asked when he expected that to be ready. Don Norbut said he may have that for the next Agenda Meeting. He then went on to say the (inaudible) information document that he and John Me Kelvey presented to them at the last meeting is ready to be sent to the EPA to be approved before we can go ahead 26, 2002 with the project. He said he will go ahead and send it. Attomey Bergen asked if he expected any changes in that document. Don Norbut said he didn't, so he said if that the planning document and the presentation they made, if agreeable to everyone, then he will go ahead and send it to the EPA. The Governing Body agreed. RESOLI/rlOI~IS Directing the Issuance of Various Raffle Licenses. Refund of Tax and/or Sewer Fee Overpayments. Authorizing Various Contractors to Perform Rehabilitation of Homes Pursuant to COAH Regulations. Providing for the Transfer of Surplus Funds. Councilmember Rios questioned the transfer of surplus funds. Attorney Bergen said most of it would come out of the Police Department Salary and Wages Budget and the Fire Department is exceeding their budget so they have to transfer money into them. Councilmember Santoro asked if they needed our approval. Attorney Bergen said the Council would have to approve it. Councilmember Santoro asked if they need the permission from the Police Department. Attorney Bergen said the Chief already agreed to it. Ofll~IU~CATIOt~IS Township of Woodbridge- Resolution supporting S-1373, A-2069 & A2110 regarding the Clean Communities Program. Township of Woodbridge - Notice of Public Hearing on Land Use & Development Ordinance, December 3, 2002. MC Division of Solid Waste Management - Public Heating on a Plan Amendment to the County's Solid Waste Management Plan, December 12, 2002, 6:00 P.M., New Brunswick, NJ. Councilmember Reiman said that plan is to put a facility that will bum fifty eight (58) tons a day of medical waste. Mayor Failace said he wanted a letter sent to Woodbridge asking what they are doing in reference to this site. NJ Department of Transportation-Notification that Carteret has been selected to receive Municipal Aid for Marion Street & Poplar Street in the amount of $194,000.00. PSE&G Notice of Public Hearings on Electric Rate Changes, December 10, 11, & 16, 2002, Mount Holly, New Brunswick & Hackensack, NJ. 6 26, 2{302 Councilmember Santoro asked if they had heard anything from lXntten's l~aster Plan Linden. Mayor Failace said he had asked and was told they don't yet have the Master Plan with the changes. When they get them in they will give us one. Councilmember Santoro said they should be present for that meeting because then if it passes they could say we weren't present. Councilmember Reiman said they joined the suit in Metuchen and paid :he lawyers a lot of money we hadn't received any information from them. He asked what is happening with the trash transfer station and asked if our Borough Attorney could find out what our attorney representing us in this matter is doing. Board of Health - September 2002. Clerk's Office - November 2002. List of bills properly audited and signed. MAT'rERS FOR DISCUSSION: l~rlme, S FOR DlSCHSSI(lq Cycle Tribe Motorcycle Club - Requesting donation. Cycle Tribe l~lotomycle Councilmember Reiman okayed that for $600.00 and asked that Club the Clerk write it up on a Purchase Order and charge it to Public Events. John Spagnoli, Esq. - Request for additional appropriation, Re: John Spagnoli, Esq. State v. Ptl. Hundemann. This will be discussed in a Closed Session. Maser Consulting - Proposal for Additional Engineering Services [laser Consulting for Waterfront Park, Phase I. Don Norbut said they designed the plans and he does not want to put his firm in the position where they are taking on liabilities for their design, so they were given all the shop drawings. When they were having trouble with the Army Corp permit they actually did investigation work to try to support the boat/ramp concept. Councilmember Reiman said they approved money for T&M for that. Don Norbut said they approved for Maser for that. Councilmember Reiman asked if they exceeded that. 7 NOV~I{B~R 26~ 2(~2 Maser Constflting Cant: Don Norbut said they did and he doesn't know the total amount off hand. Attorney Bergen said he would call them and find out why it is beyond the scope of the original award. Councilmember Santoro directed the Assistant Clerk that something would be put on in reference to this for the Council Meeting. Historical Committee Appointment. Councilmember Reiman said they recommended Bob Sisko and the Governing Body agreed. TV Camera, Re: T&M Associates - Pumhase of TV Camera for Sewer Work. Don Se~_r Work Norbut said this is the project where they go out and solicit bids for a truck mounted camera mobile unit for a Borough Vehicle. A resolution will be put on for preparing plans and specs. Road <~c, ening Road Opening Permits for Middlesex Water Company, 80akwood Permits Place, 61 Beverly Street, 46A & 46B Longfellow St. and 30A and 30B McKinley Ave., Re: Moratorium. Attorney Bergen said this was put on because of the moratorium. Don Norbut said it was okay to open the roads. He explained that years ago in colder winters the asphalt plants would shut down around November 15th, but, with the milder winters they are staying open all year round so it shouldn't be a problem. Attorney Bergen said the Assistant Clerk had called and asked him if we could approve these Road Openings because of the moratorium and he said they needed to stop and get Don Norbut or Ted Surick or someone. 2002 Road Progra'a 2002 Road Program-Change Order #1. Already Done. Change Order #1 BUSINESS TO BE ADDED: BIJSI31ESS TO BE ADD~) Councilmember Santoro said the Hot Line for Illegal Housings Illegal Housing number is 541-3899. Then she directed the Assistant Clerk to put Hot Line a large ad in the newspaper to advertise for an anonymous phone line, for seven (7) days. She wants it to read, "Attention Carteret Residents," and said they have money for it in their Police Budget. She then questioned if the van that was donated to us by the county needs to have something done with it. She said it is the van that was donated to us by Sterling Auction that we use for the range. She went on to explain that there was a request put in if the County Swat Team or somebody ever came in if they could have access to that van in Carteret, because if something ever happened in our Borough it is easier to respond in our van to go there. Chief Pieczyski wanted to make sure the liability was okay with the 20{32 Dormt~=~ Vm~ Cout: Council. It will not leave the town. Attorney Bergen said he does not have a problem with it liability wise but it is part of the Mutual Aid Program. Mayor Failace said he would think we would want to allow them to use it. The Governing Body agreed to this. Van, Re: Board of Councilmember Santoro then said that the Police Chief had sent a Education letter to the Board of Education asking about a van they have available that they were looking to dispose of and they had put a request in that they were interested in it as a command center. She commented that they hadn't gotten an answer yet and commented that she didn't think we were getting it. Mayor Failace asked if Captain Hojecki was present outside the Meeting Room and asked someone to get him. Dispatchers Councilmember Santoro then said they are looking to hire dispatchers because they are going to be short a couple. They will be part time/per diem. She said that Captain Hojecki had gone throuTh the applications and there was nobody to fit the bill to be recommended for hiring. She asked for it to be advertised in the newspaper. She then asked Captain Hojecki, then present, about the van they received from Sterling Auction, from the County Swat Team. She said that Chief Pieczyski had requested to use it. Captain Hojecki said it would be in the rare occasions where it may be supplemental in different assignments. Councilmember Santoro asked if it would be only in Carteret or out of Carteret. Captain Hojecki said it would be wherever they would have it. Councilmember Santoro then commented that it would be out of Carteret. Captain Hojecki answered yes. The Mayor then asked for a motion to be made to go into Closed Session to discuss Personnel and possible Litigation. RESOLUTION #02-393 was introduced by the Mayor and referred RESOII/YIOlq ~02-393 Resolution To Go Ir -- to the Council for action. Closed Session Upon MMS&C by Councilmembers Rios and Sosnowski 9 26. 20{32 Resolution ://02-393 RESOLUTION #02-393 "RESOLUTION TO GO INTO CLOSED SESSION" was Adopted. Upon individual roll call Councilmembers Reiman, Adopted Rios, Santoro and Sosnowski voted in the Affirmative. Councilmembers Parisi and Sohayda were noted Absent. l~Sgt'II~ ~I]) At approximately 7:50 p.m. a Closed Session was held. Upon MMS&C by Councilmembers Rios and Reiman and }tI:t:£ING OPl~ll~ unanimous affirmative votes of the four (4) Councilmembers present this meeting was opened to the public at approximately 8:45 p.m. Meetir~ ~.ned Upon MMS&C by Councilmembers Rios and Reiman and unanimous affirmative vote of the four (4) Councilmembers For Public Dis~qs i.on present the meeting was declared open for public discussion. [~ting Closed Upon MMS&C by Councilmembers Sosnowski and Rios and For l%fl~lic unanimous affirmative vote of the four (4) Councilmembers Discussion present the public portion of this meeting was closed. Upon MMS&C by Councilmembers Rios and Reiman and unanimous affirmative vote of the four (4) Councilmembers present, after no further discussion, the meeting was Adjourned at approximately 8:48 p.m. Respectfully submitted, Assistant Municipal Clerk LAR 10