HomeMy Public PortalAboutMinutes, Regular Council Meeting, May 26, 2020VENDOR NAME
RIVERDALE CITY COUNCIL MINUTES
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: May 26, 2020 TIME: 7:0o P.M.
NOTE: The Regular Meeting of the City Council was held online and in -person at the appointed time
and day in accordance with open meeting laws set and defined by the State of Iowa (Sections 21.2 and
21.8).
1. WELCOME
1.1 CALL TO ORDER
The meeting was called to order at 7:06 pm by Mayor Mike Bawden.
1.2 ROLL CALL
Council Members Present: Heddlesten (via online), Krell (via online), DCamp (via online),
Adams (via online), Littrel (via online). Also present: Mayor Mike Bawden (via online),
Engineer Chris Cooper (via online), residents and visitors.
1.3 PLEDGE OF ALLEGIANCE
2. REVIEW/APPROVAL OF THE AGENDA
2.1. AGENDA MODIFICATIONS/ADJUSTMENTS
No modifications to the agenda or consent agenda were requested. Citizen Wendy Syverud
asked to address the Council on staffing and budget issues.
2.2. APPROVAL OF THE AMENDED AGENDA
2.3. APPROVAL OF THE CONSENT AGENDA
Motion by Littrel, seconded by Heddlesten. All items on the Consent Agenda were
approved.
Warrants approved by Consent:
WARRANTS LIST MAY 26, 2020
REFERENCE
TOTAL
ADVANCED BUSINESS SYSTEMS
COPIER CONTRACT
$112.78
AFLAC
AFLAC INSURANCE
$133.52
BRANDT CONSTRUCTION, CO
HAVENS ACRES ROADWAY REHABILITATION
$205,241.56
CENTURY LINK
MONTHLY TELEPHONE SERVICE
$214.00
CITY OF DAVENPORT
MARCH 2020 SEWAGE TREATMENT
$3,532.44
CITY OF DAVENPORT
APRIL 2020 SEWAGE TREATMENT
$3,518.28
FEDERAL TAX -
FEDERAL TAX
$1,246.82
IOWA ONE CALL
LOCATES
$22.50
IPERS
IPERS
$811.52
MCCLINTOCK TRUCKING
GIELDCREST DRAINAGE
$35,262.00
MID-AMERICAN ENERGY CO.
PARKS UTILITIES
$12.05
QUAD CITY TIMES
LEGAL PUBLISHING MINUTES 4-14 & 4-28-2020
$570.96
STAYLOCK STORAGE -68
JUNE 2020 RENTAL UNIT 1115
$198.00
$158.33
VERIZON
CITY HALL CELL PHONES
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Riverdale City Council Minutes I May 26, 2020
Page 2
GENERAL
$3,15o.o5
ROAD USE TAX
$88.83
ROAD REPLACEMENT
$233,703.56
SEWER
$14,090.32
TOTAL
$251,032.76
PAYROLL MAY 26, 2020
Michael Bawden $382.80 I Lisa Kotter $36.94 I Mary Frances Blevins $1,050.91
George Miller $665.67 I Scharlott Blevins $137.70
TOTAL: $2,274.02
3. PRESENTATIONS AND PROJECT UPDATES
Presentations were made by Mayor Mike Bawden on behalf of the City Staff. Additional reports to
Council were made by Engineer Chris Cooper and Council Member Kelly Krell (on behalf of the
Staff Search Committee).
3.1. CITY ADMINISTRATOR REPORT
3.2. MSA ENGINEER'S ACTIVITY REPORT
Council Member Heddlesten asked if Havens Acres residents were connecting to the storm
water system on their own or if they required assistance from the City. It was confirmed that
the residents in the neighborhood needed to connect directly to the storm water system on
their own.
The Mayor also asked about the status of grading and seeding the driveway landings in the
area of the Havens Acres Roadway Rehabilitation project. The work has not been completed
and, therefore, the road construction project is still not done at this time.
Engineer Cooper also gave a quick review of a new project not on his regular report — the
Manor Drive Hill Erosion Diagnosis and Remediation Plan.
3.3. FIRE DEPARTMENT REPORT
3.4. PUBLIC WORKS REPORT
3.5. WOODS ESTATES PROGRESS REPORT
3.6. REPORT FROM THE SEARCH COMMITTEE
Council Member Krell provided a review of where things stood regarding the search for a
new City Administrator/City Clerk. The search consultant, Pat Callahan, received elevent
applications for the position and the Staff Search Committee met in closed session earlier in
the evening to review the applications and select six candidates for online interviews. Edited
minutes from the closed session will be made available to the public with identifying
information about each candidate removed as requested and authorized by the City Council
in Resolution 2020-39•
3.6.1 Summary of Actions and Recommendation on How to Move Forward
Once the online interviews have concluded, the Staff Search Committee will select
two or three candidates to come to Riverdale for in -person interviews on
Saturday, June13. There was some discussion on the importance of allowing
members of the public to meet the candidates at that time, although a final
decision on that matter was not reached.
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Riverdale City Council Minutes I May 26, 2020 Page 3
The goal is to conclude the interviews on June 13 and then select a final
candidate, negotiate an employment agreement and have the new City
Administrator/City Clerk start with Riverdale as close to July 1 as possible.
4. PUBLIC COMMENT ON AGENDA ITEMS
Audience questions and comments for specific items on the agenda. The public is invited to
comment on items on the approved agenda at this time. Audience members wishing to comment
on items not on the agenda may offer comment at the public comment period near the end of the
agenda.
Citizen Wendy Syverud asked a number of questions about whether or not Riverdale actually
needed a City Administrator when a City Clerk might be all that's required once the major work to
re -organize and straighten out a series of issues is completed. What will we do then? There was
some concern expressed that he/she might look for projects to take on that really aren't needed and,
as a result, more tax money will be required to fund those additional projects or services.
While she was not convinced there was a need for a full-time administrator, Council Member Adams
stated that he had heard from a number of residents that they felt there was a need for a full-time
administrator.
Questions were asked about the length of the employment agreement with the newly -hired City
Administrator/City Clerk and the long-term budget implications. Mayor Bawden shared his
impression that a number of the applicants made it pretty clear, they looked at the Riverdale
opportunity as a short-term assignment before moving on to a bigger municipality and that the
perceived problem may, in fact, work itself out. No matter who gets hired or what the salary is, the
mayor explained, there is a need to create a long-term financial plan that accounts for the full-time
staff the City expects to have working in the office in the coming months.
5. UNFINISHED BUSINESS
6. NEW BUSINESS
6.1 ORDINANCES
6.i.i ORDINANCE 2020-02 — First Reading. City Code Section XX — An Ordinance
Establishing a Sewer/Utility Review Committee for the City of Riverdale, Iowa
Mayor Bawden explained that a more complete draft of this ordinance (complete
with Ordinance Section Numbers) was available as of the day of the Council Meeting
and that there were some changes to the numbering and language from the draft
provided in the packet. Given those changes, he suggested the first reading of the
Ordinance be tabled to the next regular meeting of the City Council (on June 9), so
the Council could approve a more complete version.
Motion to table moved by: Littrel, seconded by Heddlesten. All ayes.
6.2 RESOLUTIONS
6.2.1 RESOLUTION 2020-41 — Consideration of Certifying Certain Past Due Sewer
Fees as Past Due Taxes and Authorizing a Tax Lien be Placed on Certain Property in
the City of Riverdale
Moved by Heddlesten, seconded by Krell. All ayes.
6.2.2 RESOLUTION 2020-42 — Consideration of Approval of Recommendations on
How to Move Forward with the Recruitment of a New Administrator/Clerk for the
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City of Riverdale
Moved by Krell, seconded by Heddlesten.
Page 4
The resolution was discussed in detail and the Council reached consensus on an
amendment (from among the options provided) to define the consulting
arrangement, length of engagement and compensation paid to the mayor for the time
he's served as interim city administrator for Riverdale. A copy of the amended
Resolution is attached with these minutes for reference.
Amendment adoption moved by Littrel, seconded by Krell. All ayes.
Amended resolution passed unanimously.
6.2.3 RESOLUTION 2020-43 — Consideration of Approving Partial Payment to Brandt
Construction for Havens Acres Roadway Rehabilitation Project
Moved by Krell, seconded by Heddlesten. All ayes.
6.2.4 RESOLUTION 2020-44 — Consideration of Approving Final Payment to
McClintock Trucking & Excavating for Fieldcrest Drainage Way (Phase I) Project
Moved by Littrel, seconded by DCamp. All ayes.
6.2.5 RESOLUTION 2020-45 — Consideration of Approving Final Payment to
McClintock Trucking & Excavating for Santiary Sewer Rehabilitation (Phase II)
Project
Moved by Littrel, seconded by Krell. All ayes.
6.2.6 RESOLUTION 2020-46 — Consideration of Approving Proposed Guidelines for
Limited Use of City -Owned Playgrounds and Community Meeting Areas During the
COVID-19 Public Health Emergency
After a lengthy discussion by members of the City Council, it was determined that the
mayor should evaluate the Governor of Iowa's latest executive order on re -opening
businesses and state amenities and issue a similar order. The idea of requiring the
reservation of park structures (the gazebo and shelters) was highly recommended as
was charging a $2o cleaning fee for the use of those structures.
It was also suggested that residents who use Council Chambers or the Community
Room at City Hall should be required to wear masks and to instruct the City's
maintenance man to indicate proper social distances on the floors of both room in
some kind of removable tape (e.g. painter's tape) to help users with appropriate
social distance practices.
The Mayor said he would re -draft the guidelines and issue them as an executive order
on Friday, May 29, 2020 to go into effect for the weekend. If a Council Member
wanted to modify any of the proposed guidelines, such proposals could be discussed
and considered at an upcoming meeting of the City Council.
The Resolution was withdrawn from consideration by the Mayor.
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6.2.7 RESOLUTION 2020-47 — Consideration of Authorizing the Use of Contingency
Funds from the City's FY21 Community Engagement Budget to Fund Expenses
Related to Part -Time Supervision of City Playgrounds during FY21.
Given the preceding conversation, the Resolution was withdrawn from consideration
by the Mayor.
7. OTHER COUNCIL ACTION
8. DISCUSSION AND COMMITTEE REPORTS
8.1 PARKS AND TRAILS
8.1.1 Parks and Trails Survey Update — Parks and trails surveys are online and residents
can participate in filling them out. Links to the survey will be published online and in
the City's newsletter. Council Member Heddlesten explained he missed the last
virtual meeting, but that the meetings up to that point had been very productive.
8.1.2 Tree Management Update — Maintenance person, George Miller, will set up a
meeting for the Mayor and Council Member Heddlesten with Davey Tree to discuss
creating a long-term, arbor management plan for Riverdale's green spaces.
8.2 ADMINISTRATION
8.2.1 IT Upgrade Update — The Mayor asked Council Members to advise if they have any
lingering technology frustrations he could review with the City's IT service provider
at the "hand off' meetings scheduled for gam the next day. No final complaints or
concerns were offered.
8.3 FINANCE
8.3.1 Long -Range Budget Planning Update — The Mayor reviewed the key objectives he
would using as guides as he began working on a long-range financial plan for the City
in June.
8.3.2 Review of Revised Schedule for Public Hearing and Consideration of FY20 Budget
Amendments Update — A public hearing on the FY 20 budget amendements is
tentatively scheduled for 6pm on June 9. Final budget amendments for the FY 20
budget are due to the county no later than June 30.
8.4 PUBLIC WORKS AND UTILITIES
8.4.1 Sanitary Sewer Rehab (Phase I) Update — The Mayor outlined the outreach effort
made to residents on Fenno Drive prior to the sanitary sewer rehab work scheduled
to begin on May 26. Five residents will not be able to drive to their home while the
street is torn up. Neighbors are helping provide additional parking accommodations.
8.4.2 Fire State/City Hall Improvements Update — Work is tentative set to begin in early
July on the new ventilation system for the fire station. No schedule yet on the roof
replacement. The Mayor made one last request of Council Members to provide
additional feedback on enhancements they feel are needed at City Hall while
construction is progressing.
8.4.3 XStream Clean -Up in Riverdale Update — Ten XStream Clean -Up kits have been
collected from the Waste Commission of Scott County for use by residents. Kits are
available at City Hall. The Mayor asked if there were any residents interested in
serving as a volunteer coordinator for the effort this summer.
8.5 PUBLIC ENGAGEMENT
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8.5.i Summer Ice Cream Social Update — Council Member Kresll explained that the
"Socially Distant Ice Cream Social" would begin in Havens Acres at 2pm on June 6th
and then the ice cream truck from "What's The Scoop" would travel to Fenno Hill
and wind up making the circuit around Manor/Circle Drive to provide every resident
with a scoop of ice cream (courtesy of Riverdale). She asked we promote the event on
the website, newsletter and in social media.
8.5.2 Community Conversations Update — According to Council Member Krell, there
wasn't a lot of participation at the first "Community Conversation" but she suspects
once people see the video recording of the Q&A, we're likely to get more people to
participate in the future. The Mayor will endeavor to add the video to the City's
website and link to it in social media and via the City's online newsletter.
8.6 PUBLIC SAFETY
8.6.i PPE Order Through SCEMA Update — As explained during the RFD report to
Council, the City purchased a case of N-95 masks from the Scott County Emergency
Management Agency (SCEMA) to bolster our inventory of PPE. The department will
do regular inventories of supplies to make sure they are refreshed when needed.
8.6.2 RFD Strategic Planning Update — Mayor Bawden asked the City Council for feedback
on the necessity and expectations for a strategic plan for the fire department. He has
received a proposal from an outside consultant and would like to move ahead, but he
wanted to know what the Council thought before doing so.
8.7 HEALTH AND SOCIAL SERVICES
8.7.1 "Meals -to -Go" Program Update — The program, funded by a grant managed by the
Iowa Economic Development Authority, is slowly gaining ground. The Mayor said he
would send letters to residents so everyone in the City knew the program was
available and that they could order meals online or by phone.
8.8 OTHER ITEMS BROUGHT FORWARD FROM COUNCIL
8.8.1 Council Member Krell asked the Mayor to look into scheduling delays from MetroNet
in the Havens Acres neighborhood to find out when fiber installation would be
completed.
8.8.2 Council Member Littrel asked the Mayor if the stop sign at Hwy 67 and Valley Drive
could be moved in front of the white line painted on Valley to indicate the
intersection with the Mississippi River Trail.
9. REPORT FROM THE MAYOR
The Mayor explained that a good deal of his time the past two weeks has been spent working out
issues surrounding the planned barrier fence along the MRT, dealing with a variety of nuisance
issues in the City and hashing out proposed guidelines to allow for the re -opening of the City's
parks, playgrounds and public gathering spots — many of these issues were discussed in much
greater detail at this evening's Council Meeting.
Several members of the biking community attended the evening's meeting and were thanked by
the Mayor for their attendance and courtesy and explained that if they so desired, they could
address the Council after his remarks were finished and before the end of the meeting.
9.1 INTERGOVERNMENTAL
9.2 28E AGREEMENT BODIES
9.3 EXECUTIVE ACTIONS
As agreed, the Mayor acknowledged he would work on new guidelines to re -open the City's
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parks, playgrounds and public gathering places and issuing them as an executive order later
this week.
9.4 PROCLAMATIONS
to. GENERAL PUBLIC COMMENT/COMMUNICATIONS TO THE COUNCIL
No further questions were taken from the audience present (online).
it. ADJOURNMENT
Mmotion to adjourn by Krell, seconded by Littrel. All ayes. The Regular Meeting of the City
Council was formally adjourned at 9:11 pm.
ATTESTED BY:
Mayor Michael den Mary ances Blevins, City Clerk
MTB Meeting Minutes for May 12, 2020 Council Meeting