HomeMy Public PortalAbout19800611 - Agendas Packet - Board of Directors (BOD) - 80-13 Meeting 80-13
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 Distel Circle, Suite D-1
Los Altos, California 94022
(415) 965-4717
Regular Meeting
Board of Directors
A G E N D A
June 11 , 1980 7 :30 P.M.
(7 :30) ROLL CALL
APPROVAL OF MINUTES - April 23 and May 14 , 1980
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
OLD BUSINESS WITH ACTIO14 REQUESTED
(7 :45) 1. Monte Bello Open Space Preserve Site Plan - S. Sessions
(8 : 05) 2. Russian Ridge Open Space Preserve Acquisition
Follow-Up (Former Lands of Fine) - C. Britton
(8 :10) 3. Adoption of Preliminary Budget for Fiscal Year
1980-81 - H. Grench
(a) Report of General Manager - H. Grench
(b) Report of Controller - M. Foster
(c) Report of Budget Committee - H. Turner,
N. Hanko and D. Wendin
(d) Resolution of the Board of Directors
of the Midpeninsula Regional Open Space
District Adopting Preliminary Budget for
Fiscal Year 1980-1981
(8 : 30) 4 . Adoption of the Action Plan for Implementation
of the Basic Policy of the Midpeninsula Regional
Open Space District for Fiscal Year 1930-1981 -
H. Grench
NEW BUSINESS WITH ACTION REQUESTED
(8 :40) 5. Adoption of Annual Claims List for 1980-81 - M. Foster
(8 :45) 6. Revised Annual Claims List for 1979-80 - M. Foster
Meeting 80-13
Page Two
(8 :50) 7 . Adoption of New Salary Ranges - H. Grench
(9 : 05) 8 . Proposed Land and Water Conservation Fund
Application - S. Sessions
Resolution of the Board of Directors of
the Midpeninsula Regional Open Space
District Approving the Application for Land
and Water Conservation Funds - Monte Bello
Open Space Preserve Development Project
(9 :10) INFORMATIONAL REPORTS
CLAIMS
EXECUTIVE SESSION Land Negotiations
ADJOURNMENT
Claims
C-80-10
June 11, 1980
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Meeting 80-23
C L A I M S
r Amount Name Description
1071 $ 10 . 05 Mission Blueprint & Supply Co. Mapping Services
1072 26 . 63 Gail Mincey , Consultation-Master Plan
1073 95 . 85 Scott Printing No Swimming Signs
1074 450.00 Title Insurance & Trust Co. Preliminary Title Reports
1075 195. 39 Herbert Grench Out of Town Meetings
1076 32 . 96 Jean Fiddes Meal Conference Expense
1077 600 . 00 Rogers, Vizzard & Tallett Professional Services-May
1078 47. 06 Cynthia DiGi ovanni Private Vehicle Expense
1079 1,120. 00 Peninsula Open Space Trust Acquisition Services-May
1080 161. 00 Stierlin Road Disposal Co. Purchase of Fine Property
1061 1,483. 49 Fifth Ave. Rental Service Purchase of Fine Property
'l0a2 18 ,355. 51 Hershel Fine Purchase of Fine Property
1083 15. 44 Mathew Bender & Co. Book
1084 3,500 . 00 Paul E. Talmadge Appraisal Services-Skyline
Ranch
1085 7 . 99 The Dark Room Photo Processing
1086 300. 00 Susan Cretekos Patrol Service-Windmill-
Pasture
1087 176. 00 Communications Research Co. Radio Equipment Maintenance
1088 264 . 54 B & H Equipment Co. Field Equipment & Machinery
1089 50 . 00 San Mateo Planning Commission Subscriptions
1090 56. 50 ZZZ Sanitation Co. Portable Toilets-Los Trancos
1091 71.10 Stanley Norton Phone, Duplicating,Travel-Ma
1092 32. 55 El Camino Dodge District Vehicle Expense
1093 2. 51 Kragen Auto Supply District Vehicle Expense
1094 335. 32 S & W Equipment. Co. Maintenance & Repair
?095 15. 60 San Jose Art Office Supplies ,
1G96 48. 39 Rancho 'Hardware Field Supplies
1097 2 . 74 Mintons Field Supplies
1098 46. 66 Bay Area Uniform Ranger Uniforms
1099 6. 75 Austins Ranger Uniforms
11100 28 .12 E D Bullard Co. Ranger Uniforms
I1101 390 . 60 Orchard Supply Field And Shop Supplies
1102 27 . 22 Hubbard and Johnson Field Supplies
1103 25. 52 Monta Vista Garden Supply Site Operation-Maintenance
Supplies
1104 25. 04 Standard Brands Paint Co. ,Inc. Site Operation-Maintenance
Supplies
1105 200 . 00 Kurt L. Reitman & Assoc. Appraisals
1106 200 . 74 Xerox Corp. Installment Payment
1107 56. 51 Norney' s Office Supplies
1108 262 . 73 Olsten Temporary Services Temporary Secretary
1109 31. 95 Gibson Studios District Slide Show
1110 45 . 00 Peninsula Times Tribune Subscription
1111 5. 40 Langley Hill Quarry Maintenance-Monte Bello Rd.
� 1112 51. 35 J. Escobar Books for Training &
Seminar
1113 650 . 00 Kathy Blackburn Contract Services-Mav
1114 386. 60 Scribner Graphic Press Printing
1115 547. 64 Pacific Telephone Telephone
1116 286..50 Los Altos Garbage Ce-.' Utilities
i1117 - 16. 56 -P.G. & E.- _ _ Utilities
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
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C L A I M S
Amount Name Description
1118 $ 22. 87 Wendy Lieber Site Operation Maintenance
Supplies & Book ( rraining
minary
1119 39.00 L. Craig Britton Meal Conference
1120 102.72 Charlotte MacDonald Private Vehicle Expense
1121 112. 52 Steven D. Sessions Private Vehicle Expense
1122 55.20 William Upson Private Vehicle Expense
1123 68. 10 Pat Starrett Private Vehicle Expense
1124 273 .54 Petty *Cash Acquisition Services (Misc) ,
Books and Subscriptions,
Postage , Out of Town Meeting
Expense, Maps , Office Supplies
Field Supplies and Meal
Conference
/ WRIT CONA1[JNICATION
LEAGUE Meeting 80_13
June 11, 1980
of WOMEN LOS ALTOS — MOUNTAIN VIEW AREA
Hillview Community Center
VOTERS97 Hillview Avenue Los Altos,Ca 94022 (415)941-4846
May 31, 19SU
Mid-Peninsula Regional Open Space District
375 Distel Circle
Los Altos , California 94022
Dear Members:
This is to introduce Marion Blukis
993 Crooked reek Dr.
Los Altos
who will observe your meetings for the Los Altos-Mountain View Area
League of Women Voters . The observer will attend your meetings for
the sole purpose of listening and learning how your Board functions
and the issues with which you are concerned. She will report pack
to the League. Our observers are asked not to make any comments or
express League opinion at the meetings they observe .
The League of Women Voters is a national nonpartisan organiza-
tion whose purpose is to encourage informed and active participation
of all citizens in government and politics . Whatever the issue , the
League believes that government policy , programs, and performance
must meet these criteria:
* competent personnel with clear resnansibi.l.ities ,
* coordination among agencies and levels of government ,
* adequate financing,
* effective enforcement , and
* well-defined channels for citizen input and review.
In order that we may develop informed and competent observers ,
will you please send agendas and minutes to the observer whose name
is shown above . Copies of any other printed material used oy your
governmental body would also be most helpful .
We would also like to extend an invitation to you to attend
our geni2ral meetings held on timely and interesting tonics . Tha3e
are announced in The Town Crier and public attendance is welcomed.
Enclosed phase find a copy of the Principles of the League of
Women Voters of the United States .
Sincerely,
Janie hillermann
President
Enclosure
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PRINCIPLES of the League of Women Voters of the United Statas
� The League of Women Voters believes in representative government
and in the individual liberties established in the Constitution
of the United States .
� The League of Women Voters believes that democratic government �
deoends upon the informed and active participation of its citizens �
�
and requires that governmental bodies protect the citizen' s right �
to know by giving adequate notice of pr000sed actions, holding open
meetings and making public records accessible , |
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� The League of Women Voters oolioves that every citizen should be |
protected in the right to vote; that every person should have access
to free pudlic education which provides equal opportunity for all; |
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and that no person or group should suffer legal, economic or
administrative discrimination.
|
�w The League of Women Voters believes that efficient and economical �
|
government requires competent personnel , the oIuer assignment of
responsibility, adequate financing and coordination among the
different agencies and levels of government.
� The League of Women Voters believes that responsible government
should be responsive to the will of the people ; that government
should maintain an equitable and flexible system of taxation;
promote the conservation and development of natural resources in
the nubllo interest, share in the solution of economic and social
pzobIemo Luhioh af�ect the general ueIfaze , promote o sound C-uonomy
� and adopt domestic policies which facilitate the solution of
�
�
international problems.
� The League Of Womnn Voters believes that cooperation with other
nations is essential in the search for solutions to world proolema'
and that the development of international organization and
� international law is imperative in the promotion of world peace.
�
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M-80-46
(Meeting 80-13
6/11/80
0 Agenda Item No. 1)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 5, 1980
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: S. Sessions, Land Manager
SUBJECT: Monte Bello Open Space Preserve Site Plan
Introduction: The application requesting site and design approval
of the Monte Bello Open Space Preserve site plan was Presented
to the Palo Alto Planning Commission on May 28, 1980, and District
staff reaffirmed the Board's desire to locate a parking area in
the proposed "G" location. By a Unanimous vote, the Planning
Commission denied the application. The Commissioners ' primary
concern was the location of the proposed parking area.
Discussion: The Planning Commission clarified its action by
indicating its desire to have the District consider a parking
area and restroom structure in the Los Trancos Open Space
Preserve in an area known as the riding ring. Further, the
Commission referred the trails element of the site plan and
the request to remove the cisterns and structures located on
the site to city staff for a determination of jurisdiction with
regard to these elements. The Planning Commission also gave
the District the option of appealing the Commission' s decision
before the Palo Alto City Council or Preparing a new proposal
that would be acceptable to the Planning Commission.
Subsequent to the Commission' s action, city staff informed District
staff that the trails element had been accepted by the Commission
and referred to the City' s Architectural Review Board; they
also stated that the removal of the cisterns and structures was
to be handled at the staff level through a demolition Permit
process.
Based on this information, the Board must again take the parking
area and the restrooms under consideration. Some available
options are the following:
A) After consideration of the intended uses of the Monte Bello
Open Space Preserve, including the handicap emphasis, the
Board could reaffirm its decision to locate a parking lot in
M-80-46 Page Two
area "G" and then appeal the Planning Commission' s decision
to the Palo Alto City Council.
B) Implement the Monte Bello site plan and develop all elements
of the plan except the parking area and restrooms. The
present Los Trancos Open Space Preserve parking lot and
the shoulders of Page Mill Road would be used for parking.
C) Elect to develop a parking area on the Los Trancos Open
Space Preserve. This alternative, though not consistent
with project objectives, could provide for adequate parking.
Staff has, at the Planning Commission's recommendation, re-
evaluated the riding ring area of the Los Trancos Open Space
Preserve for use as a parking lot. A possibility exists whereby
the District could develop a 70-car parking area and remove the
existing parking lot. The resulting parking area would not
totally relate to the Monte Bello site and could have a tendency
to overload the Los Trancos Open Space Preserve.
Other possible parking sites were investigated and found undesir-
able for a variety of reasons. Therefore, the Board of Directors
should reaffirm the District' s goal to develop the Monte Bello
Open Space Preserve essentially as planned and select an option
that would facilitate implementing the proposed site development
plan.
Recommendation: It is recommended that you proceed with option A
herein so that this regional preserve has a parking area which,
among other things, is as safe as possible, is located on the
Monte Bello side of the road (to minimize pedestrian crossing) ,
is visible from Page Mill Road, has adequate sight distance,
and which relates directly to the trail system of the Monte Bello
Open Space Preserve. It will be up to Board and staff to con-
vince the Palo Alto City Council of the wisdom of this location.
Hopefully, the Council will defer to your considered (even
agonizing! ) decision as public representatives with considerable
expertise in regional open space planning.
R-80-32
ee (Meeting 80-13
6/11/80
Agenda Item No. 2 )
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 5, 1980
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: C. Britton, Land Acquisition Manager
SUBJECT: Russian Ridge Open Space Preserve Acquisition Follow-up
(Former Lands of Fine)
Discussion: On April 9, 1980, by Resolution No. 80-20 you accepted and
approved a purchase agreement to acquire the subject property. At the
same time, by consensus, staff was authorized to attempt to assume the
First Deed of Trust as a part of the purchase price and in the amount of
approximately $90,000 at an annual interest rate of 5% .
Accordingly, the District was able to assume this Deed of Trust at the
close of escrow. The original note required that the full principal.
amount was due and payable on or before January 1, 1982 . Staff has suc-
cessfully negotiated a new, fully amortized note, secured by a Deed of
Trust on the property. The terms of the new note would be as follows :
1. Principal amount $89, 600 (the District has made two
monthly payments which have reduced the principal
from the assumed amount of $89 , 670. 56)
2. Fully amortized over 5 years
3. Annual rate of interest 5%
4 . Payments to be made in 5 annual installments of 1/5 of
the principal plus accrued interest on the unpaid balance
These are considered to be very favorable terms for the District,
and if approved by the Board the Deeds of Trust and other documents would
be placed in escrow for closing on June 30, 1980.
Recommendation: It is recommended that the Board of Directors authorize
the President and other Board members to execute the installment note and
further authorize the President or other appropriate officer to execute
the Deeds of Trust for simultaneous closing in Santa Clara and San Mateo
County.
DO NOT DESTROY THIS NOTE: When paid, this note and the Deed of Trust must be
surrendered to the First American Title Insurance Company with request for reconveyance.
INSTALLMENT NOTE
(INTEREST EXTRA)
(This note contains an acceleration clause)
i
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$ 8 9,6 0 0. 0 0 LOS ALTOS California June 11, 1980
In installments and at the times hereinafter stated;for value received The Undersigned
promise—to pay to
JENS KARI KROIJER and LUCILLE KROIJER, his wife
ororder,at 128 Park Lane, Gulf Harbors, New Port Richey, Florida 33552
the principal sum ofEighty-nine Thousand Six Hundred and N0/100 Dollars 1$89,600) Dollars,
with interest from on the amounts of principal remaining from time to time unpaid until said
principal sum is paid,at the rate of FiVe (5$) percent, per annum, payable annually
Said principal sum due in annual installments of Seventeen Thousand Nine Hundred
Twenty and No/100 Dollars Dollars, ($17 920.00 �
or more on the lst day July _fir of each and every year �nhara►Lh,beginning
on the lst day of July 1981
F
and continuing until said principal sum has been fully paid. AT ANY TIME, THE PRIVILEGE IS RESERVED TO PAY MORE
THAN THE SUM DUE.
Should the interest not be so paid it shall be added to the principal and thereafter bear like interest as the principal,but such unpaid
interest so compounded shall not exceed an amount equal to simple interest on the unpaid principal at the maximum rate permitted
by law. Should default be made in the payment of any installment of principal or interest when due,then the whole sum of principal
and interest shall become immediately due and payable at the option of the holder of this note.
If the trustor shall sell, convey or alienate said property,or any part thereof,or any interest therein,or shall be divested of his title or
any interest therein in any manner or way, whether voluntarily or involuntarily,without the written consent of the beneficiary being
first had and obtained, beneficiary shall have the right, at its option, to declare any indebtedness or obligations secured hereby, irre-
spective of the maturity date specified in any note evidencing the same, immediately due and payable.
Should suit be commenced to collect this note or any portion thereof, such sum as the Court may deem reasonable shall be added
hereto as attorneys fees. Principal and interest payable in lawful money of the United States of America. This note is secured by a
certain DEED OF TRUST to the FIRST AMERICAN TITLE INSURANCE COMPANY, a California corporation, as TRUSTEE.
Midpeninsula Regional Open Space
District, a public District, by:
Order No.
Escrow No.
Loan No.
WHEN RECORDED MAIL TO:
MR. and MRS. JENS KAKI KROIJER
128 Park Lane, Gulf Harbors
New Port Richey, Florida 33552
SPACE ABOVE THIS LINE FOR RECORDER'S USE ---
DEED OF TRUST WITH ASSIGNMENT OF RENTS
(This Deed of Trust contains an acceleration clause)
This DEED OF TRUST,made this day of June, 1980 ,between
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, a public district herein called TRUSTOR,
whose address is 375 Distel Circle - Suite D-1 Los Altos, California 94022
(Number and Street) (City) (State)
FIRST AMERICAN TITLE INSURANCE COMPANY, a California corporation, herein called TRUSTEE, and
JENS KARI KROIJER and LUCILLE KROIJER, his wife
,herein called BENEFICIARY,
WITNESSETH: That Trustor grants to Trustee in Trust,with Power of Sale,that property in the
County of ,State of California,described as:
More particularly describe on Exhibit 'A' as attached hereto and
incorporated herein by this reference.
If the trustor shall sell,convey or alienate said property,or any part thereof,or any interest therein,or shall be divested of his title or any interest
therein in any manner or way,whether voluntarily or involuntarily,without the written consent of the beneficiary being first had and obtained,bene-
ficiary shall have the right,at its option, except as prohibited by law, to declare any indebtedness or obligations secured hereby,irrespective of the
maturity date specified in any note evidencing the same,immediately due and payable.
Together with the rents,issues and profits thereof,subject,however,to the right,power and authority hereinafter given to and conferred upon Benefi-
ciary to collect and apply such rents,issues and profits.
For the Purpose of Securing (1) payment of the sum of$ with interest thereon according to the terms of a promissory note or
notes of even date herewith made by Trustor, payable to order of Beneficiary, and extensions or renewals thereof,and(2) the performance of each
agreement of Trustor incorporated by reference or contained herein(3)Payment of additional sums and interest thereon which may hereafter be loaned
to Trustor, or his successors or assigns, when evidenced by a promissory note or notes reciting that they are secured by this Deed of Trust_
To protect the security of this Deed of Trust,and with respect to the property above described,Trustor expressly makes each and all of the agreements,
and adopts and agrees to perform and be bound by each and all of the terms and provisions set forth in subdivision A,and it is mutually agreed that
each and all of the terms and provisions set forth in subdivision B of the fictitious deed of trust recorded in Orange County August 17, 1964,and in all
other counties August 18, 1964,in thebook and at the page of Official Records in the office of the county recorder of the county where said property
is located,noted below opposite the name of such county,namely:
COUNTY BOOK PAGE COUNTY BOOK PAGE COUNTY BOOK PAGE COUNTY BOOK PAGE
Alameda 1288 556 Kings 858 713 Placer 1028 379 Sierra 38 187
Alpine 3 130.31 Lake 437 110 Plumas 166 1307 Siskiyou 506 762
Amador 133 438 Lassen 192 367 Riverside 3778 347 Solano 1287 621
Butte 1330 513 Los Angeles T-3878 874 Sacramento 5039 124 Sonoma 2067 427
Calaveras 185 338 Madera 911 136 San Benito 300 405 Stanislaus 1970 56
Colusa 323 391 Marin 1849 122 San Bernardino 6213 768 Sutter 655 585
Contra Costa 4684 1 Mariposa 90 453 San Francisco A-804 596 Tehama 457 183
Del Norte 101 549 Mendocino 667 99 San Joaquin 2855 283 Trinity 108 595
El Dorado 704 635 Merced 1660 753 San Luis Obispo 1311 137 Tulare 2530 108
Fresno 5052 623 Modoc 191 93 San Mateo 4778 175 Tuolumne 177 160
Glenn 469 76 Mono 69 302 Santa Barbara 2065 881 Ventura 2607 237
Humboldt 801 83 Monterey 357 239 Santa Clara 6626 664 Yolo 769 16
Imperial 1189 701 Napa 704 742 Santa Cruz 1638 607 Yuba 398 693
Inyo 165 672 Nevada 363 94 Shasta 800 633
Kern 3756 690 Orange 7182 18 San Diego SERIES 5 Book 1964,Page 149774
shall inure to and bind the parties hereto, with respect to the property above described. Said agreements,terms and provisions contained in said sub-
division A and B, (identical in all counties, and printed on the reverse side hereof)are by the within reference thereto, incorporated herein and made
a part of this Deed of Trust for all purposes as fully as if set forth at length herein,and Beneficiary may charge for a statement regarding the obligation
secured hereby,provided the charge therefor does not exceed the maximum allowed by law.
The undersigned Trustor,requests that a copy of any notice of default and any notice of sale hereunder be mailed to him at his address hereinbefore set
forth.
STATE OF CALIFORNIA l Signature of Trustor
COUNTY OF )u,
SANTA CLARA I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
On
a public District, by:
— -
before me, the undersigned, a Notary Public in and for said
State,personally appeared —Barbara Green, known to
me to be the President of the Board of Barbara Green, President
Directo s f the Vublic District t a Board of Directors
executed -hie ithin instrument an �Cnown
to me to e the person who execute the
sale oll behalf of sa d Distfiig aid
ac n2w ge to me thiat suc i trlct exe-
cute tge same pursuant to resolution.
WITNESS my hand and official seal.
Signature (This area for official notarial seal) 1192 mm)
I
UW Nut F E�OFi� — —
The following is a copy of Subdivisions A and B of the fictitious Deed of Trust recorded in each county in California as stated in the foregoing Deed of Trust and in-
corporated by reference in said Deed of Trust as bei^ a part thereof as if set forth at length therein.
A. To protect the security of this Deed of Tru*stor agrees: 0 i
(1) To keep said property in good condicwn and repair; not to remove or demolish any building thereun;to complete or restore promptly and in good and
workmanlike manner any buildingwhich may be constructed,damaged or destroyed thereon and to pay when due all claims for labor performed and materials furnished
therefor; to comply with all laws affecting said property or requiring any alterations or improvements to be made thereon;not to commit or permit waste thereof;not
tocommit,suffer or permit any act upon said property in violation of law; to cultivate,irrigate,fertilize,fumigate,prune and do all other acts which from the character
or use of said property may be reasonably necessary,the specific enumerations herein not excluding the general.
(2) To provide, maintain and deliver to Beneficiary fire insurance satisfactory to and with loss payable to Beneficiary.The amount collected under any fire
or other insurance policy may be applied by Beneficiary upon any indebtedness secured hereby and in such order as Beneficiary may determine,or at option of Bene.
ficiary the entire amount so collected or any part thereof may be released to Trustor.Such application or release shall not cure or waive any default or notice of default
hereunder or invalidate any act done pursuant to such notice.
(3' To appear in and defend any action or proceeding purporting to affect the security hereof or the rights or powers of Beneficiary or Trustee;and to pay all
costs and expenses, including cost of evidence of title and attorney's fees in a reasonable sum, in any such action or proceeding in which Beneficiary or Trustee may
appear,and in any suit brought by Beneficiary to foreclose this Deed.
(4) To pay: at least ten days before delinquency all taxes and assessments affecting said property, including assessments on appurtenant water stock;when
due, all incumbrances,charges and liens,with interest,on said property or any part thereof,which appear to be prior or superior hereto;all costs,fees and expenses of
this Trust
Should Trustor fail to make any payment or to do any act as herein provided,then Beneficiary or Trustee,but without obligation so to do and without notice to
or demand upon Trustor and without releasing Trustor from any obligation hereof,may:make or do the same in such manner and to such extent as either may deem
necessary to protect the security hereof,Beneficiary or Trustee being authorized to enter upon said property for such purposes;appear in and defend any action or pro-
ceeding purporting toaffect the security hereof or the rights or powers of Beneficiary or Trustee;pay,purchase,contest or compromise any encumbrance,charge or lien
which in the judgment of either appears to be prior or superior hereto;and,in exercising any such powers,pay necessary expenses,employ counsel and pay his reason-
able fees.
(5) To pay immediately and without demand all sums so expended by Beneficiary or Trustee,with interest from date of expenditure at the amount allowed
by law in effect at the date hereof, and to pay for any statement provided for by law in effect at the date hereof regarding the obligation secured hereby any amount
demanded by the Beneficiary not to exceed the maximum allowed by law at the time when said statement is demanded.
B. It is mutually agreed:
(1) That any award of damages in connection with any condemnation for public use of or injury to said property or any part thereof is hereby assigned and
shall be paid to Beneficiary who may apply or release such moneys received by him in the same manner and with the same effect as above provided for disposition of
proceeds of fire or other insurance.
(2) That by accepting payment of any sum secured hereby after its due date,Beneficiary does not waive his right either to require prompt payment when due
of all other sums so secured or to declare default for failure so to pay.
(3) That at any time or from time to time,without liability therefor and without notice,upon written request of Beneficiary and presentation of this Deed
and said note for endorsement, and without affecting the personal liability of any person for payment of the indebtedness secured hereby,Trustee may: reconvey any
part of said property;consent to the making of any map or plat thereof;join in granting any easement thereon;or join in any extension agreement or any agreement
subordinating the lien or charge hereof.
(4) That upon written request of beneficiary stating that all sums secured hereby have been paid, and upon surrender of this Deed and said note to Trustee
for cancellation and retention or other disposition as Trustee in its sole discretion may choose and upon payment of its fees,Trustee shall reconvey,without warranty,
the property then held hereunder. The recitals in such reconveyance.of any matters or facts shall be conclusive proof of the truthfulness thereof.The Grantee in such
reconveyance may be described as"the person or persons legally entitled thereto."
(5) That as additional security,Trustor hereby gives to and confers upon Beneficiary the right,power and authority,during the continuance of these Trusts,
to collect the rents,issues and profits of said property,reserving unto Trustor the right,prior to any default by Trustor in payment of any indebtedness secured hereby
or in performance of any agreement hereunder,to collect and retain such rents,issues and profits as they become due and payable.Upon any such default,Beneficiary
may at any time without notice,either in person, by agent,or by a receiver to be appointed by a court,and without regard to the adequacy of any security for the in-
debtedness hereby secured,enter upon and take possession of said property or any part thereof,in his own name sue for or otherwise collect such rents,issues,and prof-
its,including those past due and unpaid,and apply the same,less costs and expenses of operation and collection,including reasonable attorney's fees,upon any indebted-
ness secured hereby, and in such order as Beneficiary may determine.The entering upon and taking possession of said property,the collection of such rents,issues and
profits and the application thereof as aforesaid, shall not cure or waive any default or notice of default hereunder or invalidate any act done pursuant to such notice.
(6) That upon default by Trustor in payment of any indebtedness secured hereby or in performance of any agreement hereunder,Beneficiary may declare
all sums secured hereby immediately due and payable by delivery to Trustee of written declaration of default and demand for sale and of written notice of default and
of election to cause to be sold said property,which notice Trustee shall cause to be filed for record.Beneficiary also shall deposit with Trustee this Deed,said note and
all documents evidencing expenditures secured hereby.
After the lapse of such time as may then be required by law following the recordation of said notice of default,and notice of sale having been given as then re-
quired by law,Trustee,without demand on Trustor,shall sell said property at the time and place fixed by it in said notice of sale,either as a whole or in separate par-
cels, and in such order as it may determine,at public auction to the highest bidder for cash in lawful money of the United States,payable at time of sale.Trustee may
postpone sale of all or any portion of said property by public announcement at such time and place of sale,and from time to time thereafter may postpone such sale
by public announcement at the time fixed by the preceding postponement.Trustee shall deliver to such purchaser its deed conveying the property so sold,but with-
out any covenant or warranty, express or implied. The recitals in such deed of any matters or facts shall be conclusive proof of the truthfulness thereof.Any person,
including Trustor,Trustee,or Beneficiary as hereinafter defined,may purchase at such sale.
After deducting all costs, fees and expenses of Trustee and of this Trust,including cost of evidence of title in connection with sale,Trustee shall apply the pro-
ceedsofsale to payment of: all sums expended under the terms hereof,not then repaid,with accrued interest at the amount allowed by law in effect at the date hereof;
all other sums then secured hereby;and the remainder,if any,to the person or persons legally entitled thereto.
(7) Beneficiary,or any successor in ownership of any indebtedness secured hereby, may from time to time,by instrument in writing,substitute a successor
or successors to any Trustee named herein or acting hereunder,which instrument, executed by the Beneficiary and duly acknowledged and recorded in the cffice of
the recorder of the county or counties where said property is situated,shall be conclusive proof of proper substitution of such successor Trustee or Trustees,who shall,
without conveyance from the Trustee predecessor,succeed to all its title,estate,rights,powers and duties.Said instrument must contain the name of the original Trustor.
Trustee and Beneficiary hereunder,the book and page where this Deed is recorded and the name and address of the new Trustee.
(8) That this Deed applies to, inures to the benefit of,and binds all parties hereto,their heirs,legatees,devisees,administrators,executors,successors and as,
signs.The term Beneficiary shall mean the owner and holder,including pledgees,of the note secured hereby,whether or not named as Beneficiary herein.In this Deed,
whenever the context so requires,the masculine gender includes the feminine and/or neuter,and the singular number includes the plural.
(9) That Trustee accepts this Trust when this Deed,duly executed and acknowledged,is made a public record as provided by law.Trustee is not obligated to
notify any party hereto of pending sale under any other Deed of Trust or of any action or proceeding in which Trustor,Beneficiary or Trustee shall be a party unless
brought by Trustee.
'DO NOT RECORD REQUEST FOR FULL RECONVEYANCE
TO FIRST AMERICAN TITLE INSURANCE COMPANY, TRUSTEE:
The undersigned is the legal owner and holder of the note or notes,and of all other indebtedness secured by the foregoing Deed of Trust.Said note or notes,to-
gether with all other indebtedness secured by said Deed of Trust,have been fully paid and satisfied;and you are hereby requested and directed,on payment to you of
any sums owing to you under the terms of said Deed of Trust, to cancel said note or notes above mentioned,and all other evidences of indebtedness secured by said
Deed of Trust delivered to you herewith,together with the said Deed of Trust,and to reconvey,without warranty,to the parties designated by the terms of said Deed
of Trust,all the estate now held by you under the same.
Dated
Please mail Deed of Trust,
Note and Reconveyance to
Do not lose or destroy this Deed of Thist OR THE NOTE which it secures Both must be delivered to the Trustee for cancellation before reconvevance will be trade.
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R-80-31
(Meeting 80-3
6/11/80
Agenda Item No. 3 a)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 5 , 1980
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Adoption of Preliminary Budget for Fiscal Year 1980-81
Discussion: At your meeting of May 28 , 1980, you considered
a staff report on the Presentation of Preliminary Budget for
Fiscal Year 1980-81 (report R-80-24 of May 22 , 1980) . No action
was requested at that time.
The proposed budget was developed under the assumption that
Proposition 9 would not pass , and the voters indeed rejected
the measure. It is now time to take action on the budget and
on the Open Space Management budget policies. Included in the
attached materials are reports from the Budget Committee and
Controller to aid you in your decision.
Recommendations : The following actions are recommended :
(1) Adopt the attached Resolution of the Board of
Directors of the Midpeninsula Regional Open
Space District Adopting Preliminary Budget for
Fiscal Year 1980-1981.
(2) Adopt the revised Open Space Management Budget
Policies presented in report R-80-24 of May 22 ,
1980.
When final projected revenue figures are forwarded by Santa
Clara and San Mateo County, a g
"final" budget will be prepared
for your consideration. At that time, expenditure adjustments
can be made to reflect any further Board action.
Salary range actions will be considered under a separate agenda
ite (see report R-80-29) .
R-80-28
(Meeting 80-13
6/11/80
Agenda Item No. 3 b)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 6 , 1980
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Analysis of the Proposed Fiscal Year 1980-81 Budget
The attached Cash Flow Projection shows the impact of the pro-
posed fiscal year 1980-81 budget on the District' s cash posi-
tion.
Cash Position
If projected June land purchases close on schedule, the District
will begin the new fiscal year with cash and short-term invest-
ments of approximately $6 .8 million. This amount is sufficient
to cover debt service, operating expenses, reserve requirements,
and previous land commitments without any cash flow problems.
Revenue
1. Basic Property Tax Revenue is budgeted at $3 .32 million -
$2 . 3 million for Santa Clara County and $1. 0 million from
San Mateo County. This assumes a 14% increase in Santa
Clara and a 12% increase in San Mateo.
2. Debt Service Property Tax Revenue of $1.3 million is budgeted
to cover the principal and interest payments required by
the District' s pre-Proposition 13 debt.
3. Interest Income is budgeted at $250,000. This compares with
projected'interest income during fiscal year 1979-80 of over
$950, 000 . Three factors account for the low budget estimate.
First, due to computer systems problems, Santa Clara County
employed a procedure for apportioning interest from the
pooled investment fund that over-paid the District by about
$160,000. The budget assumes this will be reclaimed by the
County during the 1980-81 fiscal year. Second, projected
interest yields are expected to be about 30% less than avail-
able this year. Third, the budget estimate assumes that a
majority of land purchases will occur in the first six months
of the fiscal year. If major acquisitions are again delayed,
the interest projection will be exceeded.
R-80-28 Page Two
4. Grant Revenue is budgeted at $805 ,000, reimbursing the
District for portions of the cost of the Edgewood, Crittenden,
and Maridon properties.
5. Enterprise Revenue is projected at $31 ,500. Associated direct
expenses in fiscal year 1980-81 are budgeted at $15 ,000.
6. Grant Anticipation Notes totalling $1 million are available
from the District' s bank covering payments or deposits re-
quired in acquiring the Hassler property. The bank will re-
quire evidence of the grant and a written bond council opinion.
7. Other Revenue of $1,000 consists of contributions and fines.
Reserves
Fiscal year 1979-80 projected year-end reserves consist of $4. 07
million of restricted reserves and $2.75 million in the general
fund. The budget assumes that the District will completely
expend the restricted reserves and reduce the general fund re-
serve to $1.45 million. However, a new Emergency Reserve of
$1. 5 million is being created.
Land Acquisition Funds
The District' s reserves and projected revenues provide funding
for $7 . 9 million of land purchases in fiscal year 1980-81.
Debt Capacity
The District' s debt capacity is more than $18 million. After
making the July payments, we will have $5.7 million of debt out-
standing. Therefore, given favorable bond market conditions and
the defeat of Proposition 9 , 1 recommend that the District issue
$3-$5 million of additional negotiable promissory notes during
the 1980-81 fiscal year.
R-80-28
CASH FLOW PROJECTION
Fiscal Year 1980-81
($000 omitted)
Beginning Cash $ 6821
Plus:
Tax Revenue 4613
Interest 250
Grants 805
Grant Anticipation Notes 1000
Other 33
Less:
Debt Service 1300
Operating Expenses 1112
Land Acquisitions 7910
Site Preparation 250
Ending Cash $ 2950
R-80-30
�Meeting 80-13
6111/80
oe Agenda Item No. 3 c)
W Mwk
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 5, 1980
TO: Board of Directors
FROM: Budget Committee: N. Hanko, H. Turner and D. Wendin
SUBJECT: Budget for 1980-81 Fiscal Year
The Committee has met over the last several months to consider
the budget proposed by staff for fiscal year 1980-81. In doing
this, we assumed that Proposition 9 would fail, which fortunately
came to pass. Otherwise, we would be continuing with the budget
process.
The Budget Committee recommends adoption of the. Action Plan and
Budget Resolution presented by staff after several specific
issues , listed below, have been addressed by the Board. We
suggest that these issues be addressed one by one before con-
sidering the overall budget. In addition, the Board will take
independent action adopting revised salary ranges.
1. Clarification of the budget limit formula for the
Open Space Management budget.
2. Setting of the tax rate to include additional revenues
to cover pre-Proposition 13 debt.
3. Change of effective date of salary range changes for
General Management appointees to July 1 from first
pay period in August.
4 . Adoption of a Program Evaluation Format.
5. Agendizing a discussion of office space.
1. & 2. Land Management Guideline Clarification and Tax Rate.
Items 1 and 2 are covered in H. Grench' s report to the Board
at the May 28 meeting (report R-80-24 , dated May 22, 1980) .
The Budget Committee recommends adoption as presented.
3. Effective Date of Salary Range Changes.
Under Board policy, salary range changes adopted at the time
that the District' s salary administrative system was put into
effect, are effective the first pay period in August. This
date was chosen to accommodate the Santa Clara County payroll
R-80-30 Page Two
system then being used. The District now uses the Wells Fargo
Bank payroll system under which any effective date can be
handled with minimum difficulty, including a retroactive raise
if this should even be necessary. The Budget Committee recom-
mends changing the effective date to July 1 to make it consis-
tent with most other agencies in the area, and in particular
with the agencies surveyed. This change gives a minor one-time
benefit to our staff at a one-time cost of $3 ,600 to the District.
4 . Adoption of a Program Evaluation Format.
Each subprogram is evaluated separately, although some may be
combined if staff believes that they should be evaluated to-
gether. A written summary report by staff is provided at each
step.
In January:
a) Staff reviews progress on key objectives and
projects in the current Action Plan since
July 1.
b) Staff presents preferably no more than two
key objectives or projects for the following
fiscal year.
c) Board members discuss the presentation and give
feedback to staff on staff ' s or other key object-
tives and projects, and on priorities.
d) Staff incorporates its reports and its understand-
ing of Board' s thinking into the draft Action
Plan, including a one or two sentence priority
summary.
In August/September:
a) Staff reviews progress on Action Plan since
January with fine tuning of the objectives and
Action Plan if required.
Special purpose workshops should be held as needed.
In order to get the process started, the Budget Committee
recommends that the January process be performed for the
first time in August or September 1980, with a review of key
objectives and projects in the 1979-1980 Action Plan.
5. office Space.
The Budget Committee recommends that the issue of lease renewal
be agendized at the June 25 , 1980 meeting. The Budget Committee
felt no urgency in having the Board consider the long-term issue.
However, the Budget Committee recommends that staff re-analyze
the criteria presented in its earlier reports and agendize dis-
cussion before the end of 1980.
RESOLUTION NO. 80-26
RESOLUTION OF THE BOARD OF DIRECTORS
OF THE MIDPENINSULA REGIONAL OPEN
SPACE DISTRICT ADOPTING PRELIMINARY
BUDGET FOR FISCAL YEAR 1980-1981
The Board of Directors of the Midpeninsula Regional Open
Space District does resolve as follows: ;
Section One. The preliminary budget for the
Midpeninsula Regional Open Space District for
the fiscal year 1980-81 is adopted as set forth
in Exhibit A.
Section Two. In addition to this District' s allo-
cation of property taxes collected corresponding
to the maximum tax rate of four dollars ($4) per
$100 assessed valuation for all agencies within
each county, a property tax levy in the amount of
$1,292,529 shall be made sufficient to pay 1980-
1981 debt service, to retire indebtedness incurred
prior to June 6, 1978 pursuant to Public Resources
Code Section 5544 .2.
Section Th
ree: A total tax rate of ten cents (100
per $100 assessed valuation is adopted, or such
lesser amount as may be allowable by law.
Section Four. An adjustment to land acquisition
funds shall be made to reflect any difference _
between actual revenue and budgeted revenue.
Section Five. Monies are hereby appropriated in
accordance with said budget.
Arc. apted June 11, 1980
EXHIBIT A
MIDPENINSULA REGIONAL OPE14 SPACE DISTRICT
Preliminary Budget for Fiscal Year 1980--81
I. REVENUES "
A. Basic Property Tax Allocation $ 3,018 ,600
B. Debt Service Property Tax 1,292,529
C. Prior Years Redemptions 68 ,000
D. Homeowner's Property Tax
Relief 119 ,100
E. Business Inventory Property
Tax Relief 114 ,600
F. Interest 250,000
G. Grants 805,000
H. Enterprise 31,500
I. Grant Anticipation Notes 1,000,000
J. Other 1 ,000
TOTAL REVENUES $ 6,700,329
II. RESERVES
A. General Fund Reserve ($ 1,302, 518)
B. Emergency
Reserve 1,500 ,000
C. Special Fund-Restricted
Reserves ( 4 ,068 ,582)
TOTAL RESERVES ($ 3,871,100)
III. EXPENDITURES
A. Debt Service
1. Interest $ 311,932
2. Principal 981 , 597
SUBTOTAL $ 1, 299,529
s,
Page T-wo
B. Salaries and Benefits
1. Directors' Fees $ 8,400
2. Board Appointees 47,700
3. General Manager Appointees 400,900
4. Fringe Benefits 81,600
SUBTOTAL $ 533 ,600
C. Services and Supplies
1. Legal Fees $ 35,200
2. Acquisition Services 25,000
3. Professional Services 50,900
4. Other Outside Services 10,400
5. Library and Subscriptions 2,300 -
6. Dues and. Memberships 400
7. Election 15,100
8. Office Rent 38 ,200
9. Equipment Rental 1,000
10. Utilities 9,800
11. Telephone and Postage 11,000
12. Printing and Duplicating 22,100
13. Insurance 16,700
14 . Advertising 2,500
15. Maps/Aerials Services and
Supplies 1,900
16. Private Vehicle Expense 9,300
17. District Vehicle Expense 32,400
18. Conference Expense 7 ,200
19. Training and Seminars 7 ,200
20. Equipment Repair and
Maintenance 5,000
21. Office Supplies/Small
Equipment 2,900
22. Field Supplies/Small
Equipment 6,800
23. Site Operation, Maintenance
and Repair 48,600-
24 . Miscellaneous 400 K
SUBTOTAL $ , 362 ,300 ".
Page Three
D. Fixed Assets
1. Committed Land Purchases $ 5,410,000
2. New Land Purchases 2,000,000
3. Opportunity Purchases 500,000
4 . Site Acquisition Expense 137 ,000
5. Site Preparation Expense 250,000
6. Structures and Improvements 64,000
7. . Field Equipment 5,100
8. Office Equipment 4 ,900
SUBTOTAL $ 8,371,000
TOTAL OF ALL EXPENDITURES $10,5710429
1
i
RESOLUTION NO. 80-26
PASSED AND ADOPTED by the Board of Directors of the Midpeninsula
Regional Open Space District on June 11 1980
at a regular/�tyARMXM meeting thereof, by the following vote
AYES: Katherine Duffy, Daniel Wendin, Barbara Green, Edward -
Shelley, Nonette Hanko, Harry Turner, and Richard Bishop.
NOES: None.
ABSTENTIONS : None.
ABSENT.
None.*
• I
ATTEST: APPROVED:
• 1 ?cif G 7
Secretary, Board of Directors President, Board of Directors
I, the District Clerk/mxtxtqXDt:ksckxx(Ktxg2:gxk of the Midpeninsula
Regional Open Space District, hereby certify that the above is
a true and correct copy of a resolution duly adopted by the Board
of Directors of the Midpeninsula Regional Open Space District by
the above vote at a meeting thereof duly held and called on the
above vote.
District Clerk
June 11, 1980
EXHIBIT A
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Preliminary Budget for Fiscal Year 1980-81
I, REVENUES
A. Basic Property Tax Allocation $ 3 ,018 ,600
B. Debt Service Property Tax 1,292,529
C. Prior Years Redemptions 68 ,000
D. Homeowner's Property Tax
Relief 119 ,100
E. Business Inventory Property
Tax Relief 114 ,600
F. Interest 250,000
G. Grants 805,000
H. Enterprise 31,500
I. Grant Anticipation Notes 1,000,000
J. Other 1,000
' TOTAL REVENUES $ 6,700,329
II. RESERVES
A. General Fund Reserve ($ 1,302,518)
B. Emergency Reserve 1,500,000
C. Special Fund-Restricted
Reserves ( 4 ,068 ,582)
TOTAL RESERVES ($ 3 ,871,100)
III. EXPENDITURES.
A. Debt Service
1. Interest $ 311,932
2. Principal 981 ,597
SUBTOTAL $ 1,299,529
Page Two
B. Salaries and Benefits
1. Directors' Fees $ 8 ,400
2. Board Appointees 47 ,700
3. General Manager Appointees 400,900
4. Fringe Benefits 81,600
SUBTOTAL $ 538 ,600
C. Services and Supplies
1. Legal Fees $ 35,200
2. Acquisition Services 25,000
3. Professional Services 50,900
4. Other Outside Services 10,400
5. Library and Subscriptions 2,300
6. Dues and Memberships 400
7. Election 15,100
8. Office Rent 38 ,200
9. Equipment Rental 1,000
10. Utilities 9,800
11. Telephone and Postage 11,000
12. Printing and Duplicating 22,100
13. Insurance 16,700
14 . Advertising 2,500
15. Maps/Aerials Services and
Supplies 1,900
16. Private Vehicle Expense 9,300
17. District Vehicle Expense 32,400
18. Conference Expense 7,200
19. Training and Seminars 7 ,200
20. Equipment Repair and
Maintenance 5,000
21. Office Supplies/Small
Equipment 2,900
22. Field Supplies/Small
Equipment 6 ,800
23. Site Operation, Maintenance
and Repair 48 ,600
24 . Miscellaneous 400
SUBTOTAL $ 362 ,300
Page Three
D. Fixed Assets
1. Committed Land Purchases $ 5,410,000
2. New Land Purchases 2,000,000
3. Opportunity Purchases 500,000
4. Site Acquisition Expense 137,000
5. Site Preparation Expense 250,000
6. Structures and Improvements 64,000
7. - Field Equipment 5,100
8. Office Equipment 4,900
SUBTOTAL $ 8,371,000
TOTAL OF ALL EXPENDITURES $10,571,429
i
R-80-27
(Meeting 80-13
6/11/80
em Agenda Item # 4
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 6 , 1980
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Action Plan for Implementation of the Basic Policy
of the Midpeninsula Regional open Space District
for the 1980-1981 Fiscal Year
Introduction: At your meeting of April 23 , 1930 , you ten-
tatively adopted the Action Plan for Implementation of the
Basic Policy of the Midpeninsula Regional Open Space District
for the 1980-1981 fiscal year (see report R-80-18 , dated
April 16 , 1990) .
This Plan was used as a guide in the development of the new
budget. The working assumption for the Action Plan and budget
was that Proposition 9 would not pass, and therefore , revenue
was predictable. The voters turned down the measure on June
3 , and the Action Plan need not be revised.
Discussion: The proposed Action Plan is attached. Changes
have been made from the original version in accordance with
the discussion of April 23 .
One important recommendation in the April 16 report was that
you determine the most effective way to evaluate District
progress for fiscal year 1979-90 and beyond. Evaluation pro-
cesses were considered by the Budget Committee with input
from staff and are discussed in the Committee report. I
heartily concur with the Committee' s recommendations for an
improved ongoing evaluation process for the effectiveness of
District programs.
Recommendation: It is recommended that you adopt the attached
Action Plan for Implementation of the Basic Policy of the
Midpeninsula Regional open Space District for the 1980-1981
Fiscal Year. It is also recommended that you adopt the pro-
gram evaluation process recommended by the Budget Committee.
The format, or some of the content of the Action Plan, par-
ticularly the "Priorities for Current Year" , may be revised
later as a result of the evaluation process.
ACTION PLAN
FOR IMPLEMENTATION OF THE BASIC POLICY
OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FOR THE 1980-1981 FISCAL YEAR
I. Open Space Acquisition Program
II. Open Space Management Program
III. Public Communications and
Governmental Liaison Program
IV. General Management and Program
Support
OPEN SPACE ACQUISITION PROGRAM
Subprograms
A. Negotiations
B. Land Analysis
C. Special Projects
To Implement the
BASIC POLICY OBJECTIVE:
The District will purchase or otherwise
acquire interest in the maximum feasible
amount of strategic open space within the
District planning areas.
A. Negotiations Subprogram
Summary
i
This subprogram includes the continuation and initiation of contracts
with landowners, realtors, and other appropriate individuals in order
to convert the major portion of the District's income (including tax
revenue, current grants, State surplus and •borrowing power, if feasible)
into commitments on major properties throughout the District.
Priorities for Current Year
The District will, concentrate its efforts on the purchase of high
priority parcels at desirable prices (market value or less) , and
secondarily will seek opportunity acquisitions (bargain prices or
outright gifts) of other parcels, within budget and cash constraints.
Typical Projects and Activities
1. Maintain and initiate contacts with landowners, real estate appraisers
and brokers, developers, architects, engineers, zoning and planning
officials, and financial institutions.
2. Explore various alternatives to offer advantages to landowners, as
well as to the District, regarding terms of purchase (e.g. , options,
installment purchases, defeasible fee, etc. ) .
3. Explore additional methods to protect open space lands for less than
the total cost of fee acquisition (open space easements, acquisition
of development rights, development dedication, cooperation with
private individuals and groups, etc. ) .
4. Maintain a working relationship with Peninsula Open Space Trust in
order to enhance the possiblity of bargain sales, gifts and fund
raising efforts.
5. Publicize, through news articles and speeches, the land acquisition
program of the District, thereby increasing chances that people
will contact the District regarding land purchase and gift oppor-
tunities.
6. Institute eminent domain proceedings, in the extraordinary case, in
the event negotiations fail to produce an agreeement on terms
of purchase where the parcel involved is key to the District' s
program.
Required Staff Resources
60% of time of Land Acquisition Manager
20% of time of Real Estate Research Analyst
30% of time of Secretary-Land Acquisition and Public Communications
100% of time of temporary Land Acquisition
uisition Representative ( 1/2 year
remaining on contract) .
B. Land Analysis SL _,rogram
Summary
This subprogram is designed to determine the present status of parcels
located within the District and serve as a guide as to which parcels
are most significant to the District in terms of planning for acquisition
and meeting the District' s stated objectives.
Priorities for Current Year
Existing and new information will be compiled which will aid in negoti-
ations for parcels. opportunities for bargain purchases may be identified
as a result of this subprogram.
Typical Projects and Activities
1. Develop acquisition recommendations and projected land acquisition
costs in conjunction with Open Space Management Program.
2. Compile and maintain information of real estate market activities.
3. Gather information on local, State and Federal regulations (e.g. ,
zoning, subdivision and urban services, and on restrictions or
plans contained in general plan elements and other planning studies.
4. Complete and maintain a parcel research filing system.
5. Catalog information on special considerations, such as deed restric-
tions, encumbrances, financing and tax considerations. This includes
the establishment of a working relationship with title companies
and other information sources.
6. Continue work on gathering and maintaining a comprehensive and
efficient map system which contains the data necessary for effective
negotiations.
7. maintain a comparable data index with cross reference to mapping
system for use in cost estimation and appraisal analysis.
8. Continue to gain knowledge of land use laws and status of current
legal issues.
Required Staff Resources
15% of time of Land Acquisition Manager
600 of time of Real Estate Research Analyst
25% of time of Secretary-Land Acquisition and Public Communications
100% of time of student summer intern
C. Special Projects Subprogram
Summary
This subprogram will include all related projects, including liaison
with other public and private agencies which will help to broaden
the Open Space Acquisition Program and make it more effective, while
heightening the public awareness of our overall goals and capabilities.
Priorities for Current Year
The District will maintain a relationship with other land acquisition
organizations operating within the District. This subprogram will
also help to increase the effectiveness of other District programs,
including the obtaining of additional matching funds and grants where
possible.
Typical Projects and Activities
1. Develop multi-year spending plan for land acquisition which
optimizes use of cash and borrowed funds to accomplish acquisition
goals within budget constraints.
2. Make timely application for grants available to the District and
review information newsletters periodically which contain such
data.
3. Seek and encourage joint acquisition projects with other agencies
and groups which will further stretch District funds, which have
been otherwise restricted by recent tax legislation.
IMF
4 . Utilize consultants to investigate and negotiate in special
situations.
5. Maintain a relocation assistance program utilizing staff and
consultants as necessary.
6. Initiate and maintain contacts with non-profit charitable
organizations (Sempervirens Fund, Save the Redwoods League,
Audubon Society, Trust for Public Land, etc. ) to coordinate
actions being taken on lands of open space significance.
7 . Implement the procedures necessary to comply with State and Federal
guidelines where required or appropriate under acquisition and
relocation policies.
Required Staff Resources
250 of time of Land Acquisition Manager
20% of time of Real Estate Research Analyst
20% of time of Secretary-Land Acquisition and Public Communications
OPEN SPACE MANAGEMENT PROGRAM
Subprograms
A. Planning, Design and Development
B. Operation, Maintenance and Volunteer
C. Enterprise Activities
To Implement The
BASIC POLICY OBJECTIVE:
The District will follow a land management
policy that provides proper care of open space
land, allowing public access appropriate to the
nature of the land and consistent with eco-
logical values.
i
A. Planning, Design and Development Subprogram
Summary
This subprogram includes short term and long range planning, develop-
ment and implementation of use and management plans, and review of
plans and documents from other agencies.
Priorities for Current Year
This subprogram will focus on continued development of use and
management recommendations and the implementation of those recom-
mendations.
Typical Projects and Activities
1. Develop preacquisition recommendations for potential District
acquisitions in conjunction with Open Space Acquisition Program.
2. Develop interim annual and biannual use and management plans.
3. Develop land management guidelines to implement site emphasis
policies as adopted by the Board.
4. Review other agency subdivision plans, zoning changes and general
plan amendments and environmental documents that may impact
District lands.
5. Continue to encourage cooperative development and management
plans with other local jurisdictions and groups with interests
similar to the District.
6. Prepare feasibility reports and implement Board-approved plans
for special projects such as Picchetti Ranch restoration, Rancho
San Antonio County Park coordination, and Hassler building reso-
lution.
7. Implement the Monte Bello Open Space Preserve Use and Management
Plan and other approved plans when approved.
8 . Develop and implement specific Board-approved resource management
plans such as controlled burning, grazing and erosion controls.
9. Prepare specific construction plans and specifications for
development projects.
10. Establish volunteer and intern programs, whenever feasible, to
'accomplish special projects.
P P P �
s d special s 11. Maintain a standardized series of map an pec al presentation
materials for all District lands.
12. Prepare appropriate portions of grant applications.
13. Prepare environmental assessments, environmental impact reports
or negative declarations as appropriate to District projects.
14. Make site features available to the handicapped where practical.
15. Continue liaison with citizens ' trails groups on regional and
local trail plans.
15. Prepare site brochures and maintain a reference and slide library
for the District.
I
Required Staff Resources
70% of time of Land Manager
75% of time of Environmental Management Planner
80% of time of Environmental Resource Planner
25% of time of Operations Supervisor
75% of time of Secretary - Land Management
B. Operation, Ma_ ;enance and Volunteer Subk .,gram
Summary
This subprogram will continue responsible patrol of District
lands and include development of a program to train rangers in
the maintenance of District lands and the enforcement of District
regulations. The program includes educating the public about
the features and proper use of District lands, through the.
docent and volunteer interpretive program.
Priorities *for Current Year
This subprogram will focus on continued development of a fully
competent ranger team able to handle emergency as well as day-
to-day patrol situations, with emphasis on the priority sites.
Administrative policies for field operations will continue to
be developed.
Typical Projects "and Activities
1. Continue development of a team for operation and maintenance
functions, including implementation of portions of site use plans.
2. Maintain field operations office and equipment.
3. Utilize volunteers and temporary personnel such as California
Conservation Corps, Scouts, and interns for such projects as
trail clearing and litter clean-up.
4. Coordinate with user groups the development of a community-
based interpretive program (including local schools) for
Rancho San Antonio Open Space Preserve and other priority sites.
5. Operate a docent interpretive program for Monte Bello and Los
Trancos Open Space Preserves and eventual implementation on
other sites as appropriate.
6. Remove debris from one or more sites where previous owners and
use had resulted in large debris accumulations.
7. Complete operations policies regarding ranger uniforms, use of
District vehicles and equipment, emergency situations, public
contact, and residences.
8. Developand distribute brochures warnin s a d n citations o
, g t
encourage the responsible use of District lands.
9. Monitor increased site use and patterns to provide documented
statistics for future Land Management decisions.
10. Plan for future staffing structure to meet increased user
needs and patrol requirements.
Required Staff Resources
20% of time of Land Manager
15% of time of Environmental Management Planner
10% of time of Environmental Resource Planner
65% of time of Operations Supervisor
100% of time of Rangers (8 existing, 1 additional possible)
25% of time of Secretary - Land Management
100% of time of Volunteer Coordinator
C. Enterprise Activities Subprogram
Summary
This subprogram will implement, where feasible, all aspects of
revenue producing potential on District sites, including but
not limited to:
1) Structures
2) Agriculture
3) Concessionaire Activities
These activities will be consistent with open space land manage-
ment policies, particularly protection of natural resources and
minimization of any conflict between enterprise activities and
public- use of the sites.
Priorities for Current Year
This subprogram will focus on implementing and managing compatible
revenue producing programs to insure maximum benefit to the District.
This will include a review of current leases and policies, grazing
alternatives, - and land/structure guidelines.
Typical Projects 'ard Activities
1. Continue studying possible revenue producing sources, including
a review of previous reports, evaluating District standards
t and economic tradeoffs.
2. Implement revenue producing programs consistent with the Basic
Policy on revenue producing activities.
3. Administer all structure leases.
4. Administer all agricultural leases.
Required Staff Resources
10% of time of Land Manager
10% of time of Environmental Management Planner
10% of time of Operations Supervisor
10% of time of Environmental Resource Planner
PUBLIC COMMUNICATIONS AND
GOVERNMENTAL LIAISON PROGRAM
Subprograms
A. Public Participation and Education
B. Public and Private Liaison
C. Media
To Implement the
BASIC POLICY OBJECTIVE
The District will educate and make clearly
visible to the public the purposes and actions
of the District, and will actively encourage
public communications and involvement in District
activities.
A. Public Particip, on and Education Subprogl
Summary
This subprogram will focus on the long-term goal of informing the
public about the District's purposes and bringing more constituents
into the role of advocate for the District, as well as on the short
term goal of mobilizing the immediate support needed to assure that
the District' s acquisition program is adequately funded.
Priorities for Current Year
There will be an increased emphasis on the clear communication of
District goals and programs, with the overall aim of generating
greater public support and the specific aim of motivating indivi-
duals to volunteer their talents to the District.
Typical Projects and Activities
1. Publicize the docent programs on District sites.
2. Continue development and distribution of general information and
informational brochures in accordance with District policy.
3. Publicize availability of District sites at a level consistent with
Board policy and with short and long term ability to manage sites
responsibly within budget limits.
4. Continue the public speaking engagements program to reach other
public agencies and civic organizations. Investigate new topics
I'p and methods of presentation with new participants, including
volunteers.
5. Hold public hearings on important matters, inviting public comment.
6. Publicize availability of slide presentations and large District
display. Continue development of other displays.
7. Identify and develop new ways of actively involving various
segments of the constituency in the programs of the District.
8. Continue printing and distribution of fact sheet and newsletter
to current and potential "Friends of the District" and measure
the effectiveness of this effort at appropriate intervals.
9. Investigate possible sources of funds such as federal or private
grants or corporate sponsorship for the production of a film
promoting the preservation of open space.
10. Seek volunteers, and/or interns to compile an official District
history in preparation for the District's Tenth Anniversary.
Required Staff Resources
400 of time (12 hours per week) of Public Communications Coordinator
(part-time)
5% of time of Secretary-Land Acquisition and Public Communications
Staff and Board as available for speaking engagements.
Interns and volunteers as available.
B. Public and Priv, Liaison Subprogram
Summary
This subprogram will include meetings, land tours, and contacts with
other agencies, private organizations, and interested individuals.
Efforts will be made to continue to acquaint citizens with the programs
and policies of the District and to encourage cooperation in preserving
open space.
Priorities for Current .Year
The District will cooperate with other public agencies, private organ-
izations, and interested individuals in seeking legislative remedies to
the problems created by the passage of Proposition 13 and in exchanging
information on programs and issues of mutual interest and concern.
Typical Projects and Activities
1. Maintain regular contact with officials of other agencies and private
organizations for the exchange of information, cooperation on special
projects, and participation in special events such as conferences and
seminars in order to inform the District staff and Board on current
issues.
2. Expand the program of giving presentations and distributing materials
to public agencies and private organizations with particular emphasis
on county and city planning departments and city councils within the
District's boundaries.
3. Continue to work with legislators, legislative committees, State and
Federal administrators, other agencies, private organizations, and
interested citizens for information and action regarding State legis-
lation and specific local issues.
4. Utilize the services of the Legislative Consultant to implement the
Legislative Program.
5. Continue contact and cooperation with staff and officials of other
regional park and open space districts for the purpose of exchanging
information and technical expertise.
6. Maintain address files of government officials, private organizations,
interested groups, and citizens to be used for distribution of news-
letter and other pertinent materials and information.
7. Review agendas and minutes of other appropriate agencies.
Required Staff Resources
200 of time (6 hours per week) of Public Communications Coordinator
(part-time)
15% of time of Secretary-Land Acquisition and Public Communications
Board and other staff as available.
C. Media Subprogram
Summary
This subprogram will inform the community about the District's
activities in areas such as Board actions, land acquisition, site
development, docent program, gifts program, special hearings, special
events, etc. Primary emphasis will be placed on increasing public
awareness of the District through the media and will include develop-
ment of feature articles.
Priorities for Current Year
Communications with the press will continue to be the primary means
of dissemination of news. Possibilities for publicity in other
media will be explored and implemented whenever feasible and
appropriate.
Typical Projects and Activities
1. Continue regular communications with the local and regional press.
2. Continue the regular reading, clipping, and circulating of
newspaper and magazine articles.
3. Publicize the District in magazines, park and recreation
publications, and environmental newsletters and attempt to
measure the effectiveness of these efforts.
4. Establish contacts with radio and television stations to acquaint
them with the District and its objectives. Arrange for occasional
public service spots on radio or TV to increase public awareness
of the District.
Required Staff Resources
40% of time (12 hours per week) of Public Communications Coordinator
(part-time)
5% of time of Secretary-Land Acquisition and Public Communications
25% of time of volunteer (2 hours per week)
GENERAL MANAGEMENT AND PROGRAM SUPPORT
To Implement The
BASIC POLICY OBJECTIVE:
The staff of the District will administer
the affairs of the District on behalf of
the public so as to maximize. accomplishment
of the goals of the District within existing
financial and other constraints.
General Management anc. .:ogram Support
Summary
This section includes those general management and program support
activities assignable to more than one program. Work in areas such as
personnel, budget, office planning, and procedures, and coordination
of functions is included here.
Priorities for Current Year
Aside from recurring projects such as those listed below, emphasis will
be placed upon post-Propositon 13 forecasting of future revenues and
developing alternative Board policy and management strategies for
dealing with possible future situations.
Typical Projects and Activities
1. Forecast post-Propositon 13 future revenues and develop alternative
Board policy and management strategies for dealing with possible
future situations.
2. Perform administrative and legal obligations as required by State law.
3. Update Action Plan and prepare annual budget.
4. Provide financial management and accounting, including investment
of temporarily idle funds.
5. Coordinate the election of District directors in Wards 3, 4 and 7.
6. Administer personnel functions such as Unemployment Insurance and
Workers' Compensation; adopt and implement internal administrative
policies; provide orientation to new employees; administer and review
employee benefits, salary ranges, and job descriptions as appropriate.
7. Review workload distribution of support staff and make appropriate
adjustments.
8. Complete implementation of recommendations contained in Foss personnel
study.
9. Continue evaluation of overall organizational structure and staffing
requirements.
10. Continue to provide immediate office space needs and evaluate future
requirements and alternatives.
11. Enhance staff effectiveness through staff meetings and workshops,
training seminars, and tear; building activities.
Required Staff Resources
Personnel below work on all programs :
General Manager
Legal Counsel (part-time under retainer)
Controller (1/4 time)
Administrative Assistant
Secretary - Administration (3/4 time)
Accounting Specialist (2/3 time)
75% of time of volunteer (8 hours per week)
M-80-45
ee (Meeting 80-13
0 am 6/11/80
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Agenda Item No. 5)
MEMORANDUM
June 4, 1980
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Adoption of Annual Claims List for 1980-81
In accordance with Section 1. 53 of the District' s Rules of Procedure, this
list of annual claims is submitted for Board approval. All items are
consistent with the proposed budget for fiscal year 1980-81.
ANNUAL CLAIMS
Fiscal Year 1980-1981
Item Description Amount
Directors' Fees $ 8 ,400
Staff Salaries 448 ,600
District Counsel ' s Fees 35, 200
Retirement Funds 38 ,320
Group Insurance Premiums 25,100
State-Mandated Insurance 15,530
Office Rent 38,200
Management Vehicle Expense 5,160
$ 614,510
M-80-44
(Meeting 80-13
6/11/80
L a" Agenda Item No. 6
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 4 , 1980
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Revised Annual Claims List for 1979-80
In accordance with Section 1. 53 of the District' s Rules of Procedure, this
revised list of annual claims for the 1979-1980 fiscal year is submitted
for Board approval . The only change from the annual claims list adopted
at the start of the year is an addition of $3, 000 to District Counsel ' s
fees.
REVISED ANNUAL CLAIMS
Fiscal Year 1979-1980
Item Description Amount
Directors' Fees $ 8 ,400
Staff Salaries 354 ,062
District Counsel' s Fees 34 , 200
Retirement Funds 27 ,658
Group Insurance Premiums 22, 290
State-Mandated Insurance 15,293
Office Rent 24 , 800
Management Vehicle Expense 5,460
$ 492, 163
i
R-80-29
(Meeting 80-13
6/11/80
Agenda Item No. 7 )
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 4, 1980
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: J. Fiddes, Administrative Assistant
SUBJECT: Adoption of New Salary Ranges
Introduction: At your meeting of May 23, 1979, you received
and accepted the May 1979 comprehensive report on Salary,
Fringe Benefits and Personnel Systems prepared by Mr. Gary
Foss, the District's personnel consultant. You also con-
sidered a report from me and adopted a series of recommendations
for implementation of the study (see report R-79-18 of May 16 ,
1979) . According to the Foss report, the procedure for up-
dating the District ' s salary survey was to be implemented during
the April-June period each year so new salary ranges could
be set in conjunction with the annual adoption of the budget.
The salary survey for the 1980-81 fiscal year has been completed.
The process that was involved, the survey results, and my
recommendations for new salary ranges are discussed herein.
Discussion:
A. Procedure: The salary survey for the 1980-81 fiscal year
was conducted in accordance with the procedures outlined in
Mr. Foss ' May 1979 report and his November 1979 Salary
Survey Study, the update and fine-tuning of the May report
(see also my memorandum M-79-155 of December 6 , 1979) . The
District classes of Secretary, Ranger, Real Estate Research
Analyst, Environmental Management Planner, Public Communi-
cations Coordinator, Administrative Assistant, and Land
Acquisition Manager were selected for surveys in accordance
with the November recommendations. All District classes
were checked to see if there had been any qualification
changes, responsibility changes, class concept changes,
or internal status changes since the completion of the
November Salary Survey. It was determined that the District
classes had not changed.
Based on the criteria outlined in the Salary, Fringe Benefits
and Personnel Systems report, the following cities, counties,
districts, and private groups within the greater San Fran-
cisco-Oakland Metropolitan geographical area were contacted
for salary survey information:
R-80-29 Page Two
City of Palo Alto
City of San Mateo
City of Sunnyvale
City of Hayward
Santa Clara County
San Mateo County
East Bay Regional Park District
East Bay Municipal Utility District
Association of Bay Area Governments
Western Management Group Survey
At each organization, pertinent information was first
requested about general salary changes that had occurred
since October or that were expected to occur within the
near future in order to ascertain the "big picture" of what
was happening at each organization in terms of salary
increases.
Each position used as a comparable at the organization for
the District classes to be surveyed was reviewed. In each
case, the comparables were reviewed to determine if any
changes (i.e. , qualifications, concept, responsibilities,
changed status) had occurred since October in the position
which would indicate that the position was no longer a valid
comparable for the survey. Once it was ascertained that
the comparables were still valid, necessary salary information
was gathered, including current salary, date of last increase
or future increase, and schedule of future salary reviews
for each comparable position in the organization. In
addition, each organization was requested to send a copy
of the job specification for each comparable and an updated
salary plan to the District as soon as possible.
B. Salary Survey Data: The information gathered during the
salary survey is reflected on the attached salary survey
data sheets for the seven District positions surveyed and
on the attached Table A entitled "Percentage Salary Increases
for Surveyed Organizations" . Based on the data, salary
increases in the ten comparable organizations surveyed range
from 6% to 11% with an average of 8-9%, and with most
organizations giving an across-the-board increase to their
employees. At the writing of this report, two of the other
organizations, the City of Sunnyvale and the East Bay Regional
Park District, are still in the process of negotiating
salary increases for the coming year with their respective
employee associations and unions, and the City of Palo Alto
will adjust salaries of its management employees in July.
Additionally, the City of Hayward has not yet settled on
police salaries (used as a comparable for the District ' s
Ranger position) .
R-80-29 Page Three
C. Fringe Benefits: It should be noted that the District' s
survey was focused primarily on information pertaining to
salary increases and did not investigate in depth additional
fringe benefits that employees in the comparable organi-
zations may have received. No great changes were picked
up, however. I feel that the salary survey for fiscal year
1981-82 should focus on benefits as well as on salaries,
since the new fringe benefit plan for District employees
that was recommended by Mr. Foss in his May report will have
been implemented by that time. A full report to the Board
on the implementation of this plan will, hopefully, be
presented in the near future. However, it should be noted
that the District has continued to maintain direct cost
fringe benefits for its employees, and since June 1979, these
costs have increased by 15%.
D. Salary Changes : According to your policies, you would be
considering four factors in making salary range changes,
namely, the District' s salaries with respect to the ten
surveyed groups, the President 's wage guidelines, current
trends in the private sector, and the change in the cost of
living. Each factor will be discussed in turn.
In the following discussion, a technical distinction will be
made between an increase of so many points for District
salaries and an overall percentage increase. Because the
District' s salary tables were developed in one percentage
point increments, salary changes of 8, 9, and 10 points, for
example, in the tables compound to 8. 3%, 9. 4%, and 10.5%
overall, respectively.
1. Salary Survey Data: Table B shows the array of comparable
salaries. The MROSD salaries have been shown as current
salaries plus 9 points (my recommended increase) . When
this array is compared with that from the November survey,
it is found that the District's average position in that
labor market would be maintained. Table C illustrates
graphically where the District salaries would fall for
increases in the range of 6 to 11 points (encompassing the
percentage spread for the agencies surveyed) . I have
reached the following conclusions from studying this data:
(a) An increase of 8 to 10 points would keep average
District salaries in the mid or above-mid range; 7
points would be a significant drop compared to the
November survey; 11 points would be a substantial
increase with respect to the comparable group.
(b) As stated above, a 9 point increase would keep the
District's position about the same.
(c) A 10 point increase would put average District salaries
in a better competitive position.
R-80-29 Page Four
It should be emphasized that the use of salaries in comparing
positions is an art and not a science, since there is no
perfect comparable for any position- Furthermore, the
District 's salary structure takes into account various
factors such as the relative importance, responsibility,
and training needed for the jobs in each of the District 's
programs, as well as comparisons of those jobs relative
to the labor market.
2 . Presidential Guidelines : The President ' s wage guidelines
allow up to 8.5% average salary increases, including
merit and cost-of-living adjustments but excluding pro-
motional increases. (This is a simplified way of ex-
pressing the guidelines. ) These guidelines are not man-
datory for public agencies. The federal government can,
however, impose sanctions on federal contractors and apply
pressures on non-contractors for exceeding the guidelines.
Merit increases connected with annual performance evalu-
ations for District employees range up to 5 points. If
the President' s guidelines were strictly followed, salary
range changes would, therefore, have to average considerably
less than 8. 5%.
3. Private Sector Increases: Reliable data is very difficult
to obtain on private sector wage increases. Table A shows
that for the Western Management Group Survey the top of
the average range increased by 7. 9% and 6% for their
Secretary A and Administrative Assistant positions, re-
spectively. Other direct information from Mr. Foss and
from individuals knowledgeable about raises specific
employers in this geographical area are granting (or that
have been negotiated) generally indicate total increases
in the 8% to 9% range, probably not including effects of
promotions or reclassifications.
4. Cost of Living: The Consumer Price Index (CPI) is the most
commonly used measure of the change of the cost of living
and was identified in the June 1979 Foss report as the
measure to track. The Bay Area CPI for all Urban Con-
sumers increased by 9.9% from October 1979 (the effective
date of the last salary range increases) to April 1980.
The change from October 1979 to July 1980 is projected
at 12% to 14% depending upon whether an extrapolation
of the data past April 1980 (the latest results) is
calculated from the February 1980 to April 1980 rate
of change or from the April 1979 to April 1980 average
rate of change. The CPI calculation has come under re-
newed attack, with the critics feeling that housing costs
are overemphasized in the calculation and lead to over-
estimates of CPI annual increases of 2% to 5% for the
average consumer.
It is a policy decision of the Board as to the relative
importance of these four factors in setting wage scales.
R-80-29 Page Five
From my point of view as a manager trying to attract and retain
a high quality, motivated staff to carry out District programs
in your behalf, I would like to see salaries increased by at
least 9% and preferably 10% . The former would pretty much
hold the District' s present position with respect to the labor
market, and the latter would strengthen it slightly. Further-
more, even 10% does not keep pace with the estimated CPI
changes, although the housing cost considerations would miti-
gate the difference. It seems quite important to the merit
increase concept in the new salary plan that the merit in-
creases be real-dollar increases in order to reward employees
in a way that is concretely realized in the additional items
they can buy and enjoy. I recognize that you have to balance
this consideration, with which I 'm sure you agree, with
other factors, such as the Presidential guidelines and the
current experience of your constituency in keeping up with
the cost of living.
Table D lists current salary ranges and what the new ranges
would be assuming 8, 9, and 10 point across-the-board in-
creases. The cost to the District for a 9 point increase
would be about $37,000 for the 1980-81 fiscal year.
E. Internal Relationships : As mentioned earlier, no changes
were found in the Job specifications for either the com-
parable positions or the District' s positions. Changes
for the other agencies were predominantly across-the-board
this year. You will remember that the November 1979
update included a fine tuning for the comparables that were
used and for the appropriate internal relationships for
District salary ranges, so it is not surprising that no
further changes are now indicated. Although some fiddling
with internal relationships could be attempted to fine tune
the fine-tuning, a single change seems to affect everything
else. It seems best to live with the plan for a year and
see how jobs change or are projected to change rather than
to make internal changes at this time. Therefore, I am
recommending an across-the-board increase of 9 points.
F. Effective Date: According to the policy that you adopted in
June 1979, annual salary changes due to range changes would
become effective annually at the start of the first pay
period in August (August 4 this year) . This was recommended
to you to allow sufficient time for implementation of changes
through the County payroll system. Since the District has
gone to a bank payroll service, changes can be made more
readily and need not be effective at the start of a pay period.
Moving the date to July 1 would reduce the lag time between
the survey and implementation, and would exactly relate the
salaries to the budget year. It would give employees raises
a month earlier than anticipated, which for this coming fiscal
year could be translated for a 9 point increase into an
R-80-29 Page Six
additional approximately 0.9% increase in total pay over
what employees would have received with the August effective
date.
Recommendations: I recommend that you take the following actions :
(1) Grant an across-the-board increase of 9 points in
salary ranges of all General Manager appointees
covered by the salary plan (see Table D) .
(2) Modify your policy so as to implement salary changes
corresponding to range changes on July 1 of each year,
starting in 1980.
JLNL E 1980
SALARY
REVIEV
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SALARY SURVEY DATA
JOB TITLE- Secretary PRESENT SALARY RANGE 969-1306
JOB DESCRIPTION STATEMENT: Provides secretarial services for the General Manager
or a department head involving typing, filing, answering public inquiries_
by telephone or in .person; composes routine letters and other correspon-
dence and reports; takes and transcribes dictation as needed or uses
dictation and transcribing equipment; prepares materials for Board meet
ings; collects data for staff in preparing reports; may take minutes
at a Board meeting.
i
SALARY SURVEY
Organization Job Title Salary Range
Cities
Palo Alto Secretary B 1135-1419 (1)
San Mateo Confidential Division Secretary 1103-1252 (2)
Sunnyvale Secretary Under negotiation
Hayward Secretary (Confidential) 1056-1265
Counties:
Santa Clara Secretary I 988-1188 (NOTE)
San Mateo Secretary I 948-1186
Special Districts:
EBRPD Secretary 1358-1507
EBMUD Secretary 1305-1522
ABAG Administrative Secretary 1107-1325
Private Sector:
Western Management Secretary A 923-1292
Group Survey
RECOMMENDED SALARY RANGE REFER TO REPORT RECOMfVIENDATION
COMMENTS (1) Position reviewed in 1980; received additional A% increase. (2) Position
reviewed in 1980-typing speed lawered to 55 w.p.m. and shorthand speed lowered-no other
chancres: (NOTE)FOR ALL SANTA CLARA COUIFY POSITIt S F THE CO11NTY PROVIDES 6.65?� ,WAYMENT
OF EMPLOYEES SHARE OF FICA' FOR FIRST $29,000 OF TAXABLE EARNINGS. THIS IS CONSIDERED AD-
DITIONAL COMPENSATION FOR SURVEY PURPOSES Refer of November 1979 report for additional
comments.
JUNE 1980
SALARY
EW
MIDPELVINSULA REGIONAL OPEN SPACE DISTRICT
SALARY SURVEY DATA
JOB TITLE ganger PRESENT SALARY RANGE 1125 1516
JOB DESCRIPTION STATEMENT: Perform patrol, visitor information and skilled
and semi-skilled construction and maintenance tasks 'in protecting and
maintaining District properties and facilities. The emphasis of actual
tasks and duties depends on specific assignment by the Operations Supervisor.
SALARY SURVEY
Organization Job Title Salary Range
Cities:
Palo Alto Park Ranger 1279-1599
San Mateo Police Officer 1388-1697 (1)
Sunnyvale N/A -
Hayward Police Officer Under negotiation (1)
Counties:
Santa Clara Park Ranger 1263-1524
San Mateo Park Ranger II 1196-1494
Special Districts:
EBRPD Public Safety Officer 1550-1839
EBMUD .WatersbQdaecreatiQn EanWr IT 1444-1682
ABAG N/C -
Private Sector:
Western Management N/C
Group Survey
RECOMMENDED SALARY RANGE REFER TO REPORT RECOMMENDATION
COMMENTS f11 For referg�c� Qnl� - not comparable
__ Refer to November 1979 rQQ= for addi i-i nnal mnThentG_
JUNE 1980
SALARY
NIIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SALARY SURVEY DATA
JOB TITLE Real .Estate Research Analyst PRESENT SALARY RANGE 1125 - 1516
JOB DESCRIPTION STATEMENT: Under direct supervision of the Land Acquisition
Manager, performs routine office and field work assignments related to
the appraisal and acquisition of real property for the District. Responsible
for implementation of relocation procedures on appropriate District sites.
Responsible for maintaining confidentiality of information gathered; per-
forms a high degree of technical research and report writing as related
to land acquisition.
SALARY SURVEY
Organization Job Title Salary Range
Cities:
Palo Alto N/C -
San Mateo Staff Assistant 1372-1569
r Sunnyvale Administrative Aide Under negotiation
Hayward Administrative Assistant 1346-1628
Counties:
Santa Clara Assistant Management Analyst .A 1235-15Q2
San Mateo Administrative Assistant I 1328-1661
Special Districts:
EBRPD A-source_ Analyst 1598=1779
EBMUD /C
ABAG Administrative Officer I 1247-1499
Private Sector:
Western Management N/C
Group Survey
RECOMMENDED SALARY RANGE REFER T 1zF2Qw ZF. XaUbZaMA 1QN
COMMENTS Refer r 197
JUNE 1980
SALARY
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REVIENI
SALARY SURVEY DATA
JOB TITLE&nyir nmenta MAnaa!Vm`ent Planner PRESENT SALARY RANGE 1501 - 2024
JOB DESCRIPTION STATEMENT: Under -supervision of Land Manager, responsible for
research and analysis of natural resources -planning data and land manage-
ment planning with respect to regional park and open space sites. Performs
drafting assignments, property descriptions, subdivision maps, technical
diagrams or other duties as required; prepares environmental documents;
writes reports, descriptive materials and interpretive brochures.
SALARY SURVEY
Organization Job Title Salary Range
Cities:
Palo Alto Planner 1820-2275
San MateoS -
Sunnyvale N/C
Hayward Associate Planner 1823-2217
Counties:
Santa Clara N/C
. San Mateo Planner III " _ 1775-2 19
Special Districts:
EBRPD Park Planner II 1764-1982
EBMUD N/C� -
ABAG Regional Planner III 1802-2173
Private Sector:
Western Management N/C
Group Survey
RECOMMENDED SALARY RANGE REFER TO REPORT RECOMME[VDATION
COMMENTS Refer to November 1979 report for additional comments.
XJZ*1E 1980
SALARY
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SALARY SURVEY DATA
JOB TITLE Public Communications Coordinator PRESENT SALARY RANGE 1546 - 2065
JOB DESCRIPTION STATEMENT Develop and maintain a program of communicating the
concept of open space and the District's role in preserving it to the
public, other agencies, and the media. Coordinate District public relations
and information activities with other public agencies as needed.
SALARY SURVEY
Organization Job Title Salary Range
Cities:
Palo Alto N/C -
San Mateo N/C -
Sunnyvale Administrative Assistant Under negotiation
Hayward N/C _
Counties:
Santa Clara In format-;c)n nff;r-,-r 1968-2390
San Mateo Public 1ufQrMa±jon Officer 2028-2534
Special Districts:
EBRPD Chief, Public Information 2228-2942
EBMUD Public Information Representative II 1941-2264
ABAG Public Affairs Officer II 1499-1802
Privat
e Se
ctor:
Western Management N/C -
Group Survey
RECOMMENDED SALARY RANGE REFER TO REPORT RECOM[V2=ION
COMMENTS Refer to November 1979 report for additional comments.
J'UNE 1980
SALARY
MLDPENINSULA REGIONAL OPEN SPACE DISTRICT REVIEW
SALARY SURVEY DATA
JOB TITLE Administrative Assistant PRESENT SALARY RANGE 1501 - 2024
JOB DESCRIPTION STATEMENT: performs a variety of administrative duties for the
General Manager, following up on administrative projects such as the
District's budget, action plan and reports to the Board. Does research
and prepares related reports and memoranda; performs a variety of personnel
duties for the District and is assigned the functions of District Clerk.-
SALARY SURVEY
Organization Job Title Salary Range
Cities:
To be determined
Palo Alto Management Assistant in July
San Mateo N/C -
Sunnyvale AdministrAUve Assistant Under neqotiation
Hayward N/C _
Counties:
Santa Clara Administrative Support Officer 1502-1828
San Mateo Administrative Assistant II 1558-1948
Special Districts:
EBRPD Associate Administrative Assistant 1766-2116
EBMUD Administrative Assistant 2382-2781
ABAG Administrative Officer II 1499-1802
Private Sector:
Western Management Ar3ministratime Assistant 1084-1571
Group Survey
RECOMMENDED SALARY RANGE REFER TO REPORT REUATION
COMMENTS Refer to November 1979 report for additional comrents.
I
JULtE 1980
SALARY
wDPEvirJSULA REGIamL OPEN SPACE DISTRICT REVIEW
SALARY SURVEY DATA
JOB TITLE Land Acquisition Manager PRESENT SALARY RANGE 2303 - 3104
JOB DESCRIPTION STATEMENT: Generally responsible for land acquisition activities
of the District including guidance of the land analysis and research
sub-programs. Obtain and/or perform appraisals, negotiate the purchase
of land, close escrows, and obtain title insurance, administer relocation
policy, coordinate program with other government agencies. Obtain grant.
reimbursements, coordinate activities of District with P.O.S.T. and
administer gifts program.
SALARY SURVEY
Organization Job Title Salary Range
Cities:
Director of Planning & To be determined
Palo Alto Community Envirauwnt . in July
San Mateo City Planner 2435-2797
f Sunnyvale Planning Officer Under negotiation
Hayward Planning Director 2690-3267
Counties:
Santa Clara Planning Director -2823-3430
San Mateo Planning Dirt-r r 2895-3618
Special Districts:
EBRPD Chief, Acquisition 2863-3445
EBMUD N/�C -
ABAG Program Director. I 2752-3339
Private Sector:
Western Management N/C
GroupSurvey
Y
RECOMMENDED SALARY RANGE REFER TO REPORT RECO"vj2MATION
COMMENTS Refer to November 1979 report for additional c onments.
TABLE A
PERCENTAGE SALARY INCREASES FOR SURVEYED ORGANIZATIONS
Palo Alto Union settled at 9�% for this year and
8h% for next year. Secretaries received
additional 3% adjustment. Management
salaries to be adjusted in July.
San Mateo Union settled for 72% increase plus 2% or
$34 . 00 cost of living increase.
Sunnyvale Salary negotiations in progress. Settlement
will probably fall in a 6%-10% range.
Hayward Clerical union settled at 812% for this year
and 74% for next year. Management/confidential
union settled on 8' % for this year only.
Field union is still in the process of
negotiating.
Santa Clara Unions settled at 7h% for last year and 7%
County for this year.
San Mateo Unions settled at 8% for this year and 7%
County for next year. Management salaries varied.
East Bay Regional Salary negotiations in progress. Management 's
Park District final offer to unions is 11% .
East Bay Municipal Professional and clerical unions settled at
Utility District 11% for one year.
Association of Bay Unions settled at 7% for this year and 7%
Area Governments for next year.
Western Management For secretaries, minimum in salary range
Group Survey increased in one year by 8. 7% and maximum
by 7. 9% . Minimum and maximum for Adminis-
trative Assistant increased by 6% .
June 6, 1980
TABLE B
ARRAY OF COMPARABLE SALARIES
Real Estate Environmental Public
Research ManageRmt Communications Administrative Land Acquisition
Secretary Ranger Analyst Planner Coordinator Assistant Manager
1 1522 EBbVD 1839 EBRPD* 1779 EBRPD* 2275 PA 2942 EBRPD* 2781 EBmuD 3854 (C) PA****
2 1507 EBRPD* 1813 HY*** 1661 SMC 2219 SMC 2534 SMC 2213 MROSD** 3618 SMC
3 1429 ?IROSD** 1697 SM 1659 MROSD** 2217 HY 2390 SCC 2116 EBRPD* 3445 SCC
4 1419 PA 1682 EBMUD 1628 HY 2213 r�SD** 2280 MROSD** 1948 SMC 3430 EBRPD*
5 1325 ABAG 1659 MROSD** 1569 SM 2173 ABAG 2264 EBMUD 1895(C)PA**** 3395 NROSD**
6 1292 WM 1599 PA 1502 SCC 1982 EBRPD* 1802 ABAG 1828 SCC 3339 ABAG
7 1265 HY 1524 SCC 1499 ABAG 1802 ABAG 3267 HY
8 1252 SM 1494 SMC 1571 WM 2797 SM
9 1188 SCC
10 1186 SMC
1_
CITIES SPECIAL DISTRICTS
Palo Alto PA East Bay Regional Park District EBRPD
San Mateo SM East Bay Municipal Utility District EBMUD
Hayward HY Association of Bay Area Governments ABAG
COUNTIES PRIVATE SECTOR
Santa Clara SCC Western Management Group Survey WM
San Mateo SMC
* Assumed 11% increase above current salary; in final stages of negotiations with 11% the top offer to unions.
** Assumed 9 point increase above current salary.
*** Assumed 8�% increase; salary negotiations in progress. June 6, 1980
**** Assumed 9*% increase; will be determined in July.
TABLE C
2000
SECRETARY
-1900 ---
1800
1
1700
1600
� EBMkD
1500 E13RPp
1400 ------
66M61D
E6RPD
ABRCr
1300 MRoS v
W M SN
s M PA
1200 SAC.
GSM(. Re AGr
NY)wM
-ISM
scc
i oo �j t+
1000
5/80 11/79
i
RANGER - -
_r.
E-B9 f'D -
NY �
1800
44
1700
- _7t Ib-------ESMIdD _. NY
6-------
1600
rt
.�—scc �MQOSD
1504 \E 6MllD
a - 4. -
1400
IiH
{I.�I + i
1204 -----—
1100
5/80 11/79
TABLE C
Jim 34 � 1 � s � . l
REAL ESTATE RESEARCH ANALYST } '
_ lsoo _
liV PDIll Mill Ili
-
�N
41
1700 --
' �t
-
Hy
-
1600 ---
SMC:
M KOS O
1500
-
- 5M �
1400
-44
1300 -
i
1100
1 5/80 11/79
TABLE C
ENVIRONMENTAL MANAGEMENT PLANNER 1 +-
I
i
- -
2300
PA
f - -
5MC
g ------��Y -
2200 g ----- -
- -
2100
T41 PA -
5
-
2000
-
� P
I
- -
H
1900 + _
- -
_1
�+
_ I
I - -
-41
T- 4# t �q
-1 -----. - -
I
J rY
I i
1600 Y
5/80 11/79
TABLE C
7-7T777-
+�
PUBLIC COMMUNICATIONS COORDINATOR - -
3000
I 4T--T
SNiC -ry-f -
t
- - - t#
-+
2400
9 -- EBMLOfi-
2200
i
�� r
- . ,
MPO SD
- - - F8MU D - - +
2000 + _ iL tea.
- -+ -
1800 ABF?C SN
R6AG
1600,
/80 11/79
TABLE C
3400
ADMINISTRATIVE ASSISTANT
3200
3000BM�D
2800
ABM u-D
2600
2400
2200 Cl
EBRPD
MRos D
2000 sN
SMG
PA EBRPA
f 5 c-
1800 I}atGr sMc
PR
SCC
ASRG
-1600 — -- - -
- - : : - -- wM
5/80 11/79
TABLE C
4200
4000 LAND ACQUISITION MANAGER
3800
AMC
3600
PA
"SGL
14Y
3200 5�
sN ,pBFtCr
�MR0504E�RPD
3000 �Y
SN
2800LA
I H+#
- .- {
2200 5/80 11/79
TABLE, D
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SALARY PAY PLAN
Salary Ranges For Various Increases
Present Salary Range +8 points +9 points +10 points
Classification No. Min Max No. Min Max No. Min-Max No. Min Max
Senior Typist Clerk 108-138 826-1114 116-146 895-1206 117-147 904-1218 118-148 913-1230
=etary 124-154 969-1306 132-162 1049-1414 133-163 1060-1429 134�464 1071-1443
Accounting Specialist 129-159 1019-1373 137-167 1103-1487 138-168 1114-1501 139-169 1125-1516
Ranger 139-169 1125-1516 147-177 1218-1642 148-178 1230-1659 149-179 1243-1675
Real Estate Research
Analyst 139-169 1125-1516 147-177 1218-1642 148-178 1230-1659 149-179 1243-1675
Environmental Resource
Planner 168-198 1501-2024 176-206 1626-2191 177-207 1642-2213 178-208 1659-2235
Environmental Manage-
ment Planner 168-198 1501-2024 176-206 1626-2191 177-207 1642-2213 178-208 1659-2235
Operations Supervisor 174-204 1594-2148 182-212 1726-2326 183-213 1743-2350 184-214 1761-2373
Public Ccmnun:ications
Coordinator 171-201 1546-2065 179-209 1675-2258 180-210 1691-2280 181-211 1709-2303
-dnistrative Assistant 168-198 1501-2024 176-206 1626-2191 177-207 1642-2213 178-208 1659-2235
.dnd Manager* 211-241 2303-3104 219-249 2494-3362 220-250 2519-3395 221-251 2544-3429
Land Acquisition Manager* 211-241 2303-3104 219-249 2494-3362 220-250 2519-3395 221-251 2544-3429
*Range of 3% to 5% to be added to base salary as assigned and approved by General Manager
for assignments and performance of the employee as Assistant General Manager.
June 6, 1980
R-80-25
_.eeting 80-13
00
6/11/80
• Agenda Item No. 8 )
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 2 , 1980
TO: Board of Directors
FROM: H. Grench, General Manager
RESPONSIBILITY AND REPARATION: S. Sessions, Land Manager, and C.
DiGiovanni , Environmental Resource
Planner
SUBJECT: Proposed Land and Water Conservation Fund Application
Discussion: The Federal Land and Water Conservation Fund program,
as administered by the Department of Parks and Recreation of the
State of California, is a major source of supplemental funding
for local park agencies.
Last year, the District submitted an application for a $35,000
matching grant for development of the Monte Bello Open Space Preserve
(report R-79-32, dated August 16 , 1979) . The project was not
selected for fiscal year 1979/80 funding.
Staff recommends that the Monte Bello Open Space Preserve project
application be resubmitted in the same form this year, since
competition for funds varies with each application period, and
this is an excellent project under the criteria.
A description of the project, which was contained in last year' s
report, is as follows.
Description of the Monte Bello Development Project
This project proposes development of the 2 ,600 acre Monte Bello
Open Space Preserve to improve accessibility and expand recrea-
tional opportunities by providing a parking area, trails and
restrooms (see attached map) . A Use and Management Plan for
the Preserve, which includes development of the facilities pro-
posed for the grant application, has been preliminarily adopted
by the Board (report R-79-29 considered July 11, 1979) .
Development of the Preserve would expand recreational oppor-
tunities to include short, leisurely walks and strenuous hikes,
R-80-25 Page Two
equestrian trails and a self-guided nature trail. A nature
interpretive program offering guided walks would be developed.
A trail to a spectacular canyon overlook would be designed
to serve the physically limited. The project also includes
improvement of the newly designated backpack camp.
When considered together with other adjacent public lands,
development of the Preserve would open up further a 6 ,300 acre
greenbelt which extends from Arastradero Road in Palo Alto to
Saratoga Gap. The project's proximity to a State and an inter-
state highway and its location only 20 minutes from a city
center makes the Preserve regionally accessible from the entire
Peninsula.
Recommendation: It is recommended that the Board adopt the
attached Resolution of the Board of Directors of the Midpenin-
sula Regional Open Space District Approving the Application
for Land and Water Conservation Funds - Monte Bello Open Space
Preserve Development Project.
The Land and Water Conservation Fund is a program whereby appli-
cations from agencies throughout the State are considered for
funding on a competitive basis. If an application is selected
for funding, then a contract is entered into which commits the
District to following through with the project as described in
the application.
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
APPROVING THE APPLICATION FOR LAND AND WATER
CONSERVATION FUNDS - MONTE BELLO OPEN SPACE
PRESERVE DEVELOPMENT PROJECT
WHEREAS, the Congress under Public Law 88-578 has
authorized the establishment of the Federal Land and Water
Conservation Fund Grant-In-Aid Program, providing matching
funds to the State of California and its political subdivisions
for acquiring lands and developing facilities for public
outdoor recreation purposes; and
WHEREAS, the State Department of Parks and Recreation
is responsible for the administration of the program within
the State, setting up necessary rules and procedures governing
application by local agencies under the program; and
WHEREAS, said adopted procedures established by the
State Department of Parks and Recreation require the applicant
to certify by resolution the approval of applications and
the availability of local matching funds prior to submission
of said application to the State; and
WHEREAS, Part V of said applications contains assur-
ances that the applicant must comply with; and
WHEREAS, the proposed Monte Bello Open Space Preserve
Development Project is consistent with the California Outdoor
Recreation Resources Plan; and
WHEREAS, the project must be compatible with the Land
use plans of those jurisdictions immediately surrounding the
project;
NOW, THEREFORE, BE IT RESOLVED that the Board of
Directors hereby:
1. Approves the filing of an application for Land
and Water Conservation Fund assistance; and
2. Certifies that said agency has matching funds
from the following source (s) , namely, property
tax revenue, and can finance 100 percent of the
project, half of which will be reimbursed, and
3. Certifies that the project is compatible with
the land use plans of those jurisdictions immedi-
ately surrounding the project; and
4. Appoints the General Manager as agent of the
District to conduct all negotiations, execute
and submit all documents including but not
limited to applications, agreements, amendments,
billing statements, and so on which may be
necessary for the completion of the aforementioned
project.
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EXHIBIT B .. SITE MAP (USGS)
PROPOSED DEVELOPMENT PROJECT
1"=2000 ' North r--_ �. �•.. ",