HomeMy Public PortalAbout2012-01 - EMPLOYEE HANDBOOKORDINANCE 2012 -1
AN ORDINANCE AMENDING ORDINANCE 2009 -1
ESTABLISHING AN EMPLOYEE HANDBOOK FOR EMPLOYEES OF
THE CITY OF GREENCASTLE
WI- AREAS, the Common Council of the City of Greencastle passed Ordinance 2009 -1
establishing an Employee Handbook for the City of Greencastle Employees; and
WHEREAS, it is necessary to update said handbook.
WHEREAS, there are times for the needed usage of a credit cards for business related
services, and
WHEREAS, the Clerk- Treasurer shall have the power to dispense and administer City credit
cards to authorized City employees.
NOW THEREFORE be it ordained by the Common Council of the City of Greencastle that it
hereby amends Section H. General Information, P City Property, of the City of Greencastle
Employee Handbook, which was adopted by Ordinance 2009 -1 The amendments are shown in bold
type. All other provisions contained in the Employee Manual shall remain in full force and effect.
II. P City Property and Credit Card Usage
Employees are prohibited from using and loaning City vehicles, materials, tools,
equipment, and labor for personal or private use regardless of whether it is during work or
non -work time. Employees may not perform work during scheduled work hours that is not
related to City business. This prohibits any employee from performing private work for
himself, another employee, or a non - employee during scheduled work hours.
A City issued credit card is to be used for City - approved, City - related purchases
only and is not to be used for personal purchases. Employees must keep copies of all
itemized receipts of all transactions. Receipts must be attached to the monthly claim
for payment. If the claims are not itemized or properly documented, they will be
returned to the employee for correction. If an employee incurs any interest or penalty
due to late filing or furnishing of documentation, which is the fault of the employee, the
employee will be held responsible for paying the interest or penalty charged.
Employees are advised that all facilities, including all equipment, locket s, desks and
other furniture remain the sole property of the City The City reserves the right to open,
inspect and/or examine all facilities and contents therein at any time for legitimate business
reasons, including investigating alleged work - related misconduct.
Any exception to this policy must be approved in advance by the Mayor. Violators of
this policy may be subject to repayment of personal expenses, and disciplinary action up to
and including termination.
This Ordinance shall have full force and effect upon passage of the Greencastle Common
Council and its approval by the Mayor
PAS ND ADOPTED by the Common Council of the City of Greencastle, Indiana this
\, day of . 2012.
Adam Cohen
LWF 401/4
Maf k N Hammer
Terry Snw L}
Approved and signed by me this
o'clock p .m.
ATTEST
y1 nda'Dunbar, Clerk- Treasurer
ve'
Ji'nsie S Bingham
Pfty114� Rokick�
1 day of FGAPtlan y 20I2, at S ; 0 a
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Sue Murray Mayor