HomeMy Public PortalAbout2021 0209 Council PacketRIVERDALE CITY COUNCIL AGENDA
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: February 9, 2021 TIME: Too P.M.
Please Note: In accordance with Governor Reynolds's disaster decree and under Section 21.8 of the
Code of the State of Iowa, this meeting will be held online. To attend this meeting, please visit the City
of Riverdale's website (www.riverdaleiowa.com) for attendance instructions. Links to the meeting
and instructions for participating/observing the meeting telephonically will be provided on the City's
website, posted for public notice and on all available social media channels.
The regular meeting of the City Council of Riverdale, Iowa will be conducted according to the following
order and actions will be considered on the items listed. The notice of this meeting is not considered
final until 24 hours prior to the meeting and may be further modified if 24 hours' notice is impossible or
impractical for good cause.
In compliance with the Americans with Disabilities Act (ADA) and other applicable federal and state
laws, all public hearings and meetings held or sponsored by the city of Riverdale, IA will be accessible to
individuals with disabilities. Persons requiring auxiliary aids and services should contact City Hall at
(563) 355-2511 five (5) days prior to the hearing or meeting to inform of their anticipated attendance.
The requirement that an Ordinance be read three times before passage may be waived by council upon
an affirmative vote of four (4) of the five (5) council members. The public is advised to take note of this
process and be prepared to speak either for or against any ordinance at the time of first reading.
Per Chapter 21 of the Iowa Code, more specifically described in sections 21.2 and 21.8, a
member of the Council may attend the meeting either in person or by electronic means,
as defined in said sections.
1. WELCOME
1.1 CALL TO ORDER
1.2 ROLL CALL
1.3 PLEDGE OF ALLEGIANCE
2. REVIEW/APPROVAL OF THE AGENDA
2.1. AGENDA MODIFICATIONS/ADJUSTMENTS
2.1.1. Requests by Mayor/Council Members to Move Items off the Consent Agenda
2.1.2. Requests by Members of the Public to Address the Council
2.2. APPROVAL OF THE AMENDED AGENDA
2.3. APPROVAL OF THE CONSENT AGENDA
All items under the consent agenda will be enacted by one motion. There will be no
KDR February 5, 2021
Riverdale City Council Agenda 1 February 9, 2021 7:00 p.m. Page 2
separate discussion of these items unless a request is made prior to the time Council votes
on the motion.
2.3.1. Special Council Meeting Minutes from January 9, 2021
2.3.2. Council Meeting Minutes from January 12, 2021
2.3.3. Council Meeting Minutes from January 26, 2021
2.3.4. Approval of Warrants for February 9, 2021
2.3.5. Approval of the Treasurer's Financial Reports 1ST half of month, Feburary 2021
2 PRESENTATIONS AND PROJECT UPDATES
Presentations regarding on -going work and projects by City staff and consultants.
2.1 CITY ADMINISTRATOR REPORT
2.1.1 Administrative Summary
2.2 MSA ENGINEER'S ACTIVITY REPORT
2.2.1 Project Review Summary
2.3 FIRE DEPARTMENT REPORT
2.3.1 RFD Report to Council
2.4 PUBLIC WORKS REPORT
3.5
2.4.1.1
2.4.1.2
2.4.1.3
2.4.1.4
Maintenance Report to Council
Report for 01/21/2021 — 01/27/2021
Report for 01/28— 02/2/2021
Fenno Road Water Main Break
WOODS ESTATES DEVELOPMENT REPORT
3.5.1 Developer's Report to Council
3.5.2 Phase II Turnover to the City
3.5.3 Proposed Landmark Signage/Signage Location
4. PUBLIC COMMENT ON AGENDA ITEMS
Audience questions and comments for specific items on the agenda. The public is invited to
comment on items on the approved agenda at this time. Audience members wishing to comment
on items not on the agenda may offer comment at the public comment period near the end of the
agenda.
5. UNFINISHED BUSINESS
6. NEW BUSINESS
6.1 RESOLUTIONS
6.1.2 Resolution 2021-04 — Council Authorization to Engage MSA Professional Services to
Prepare Material for the Transfer of Infrastructure in Woods Edition Second Phase to the
City of Riverdale, Iowa
KDR Agenda February 5, 2021
Riverdale City Council Agenda 1 February 9, 2021 7:oo p.m. Page 3
6.1.3 Resolution 2021-05- Council Authorization to Transfer Funds from Local Option Sales Tax to
the Capital Improvement Funds and Road Replacement Fund
7. OTHER COUNCIL ACTION
8. DISCUSSION AGENDA
8.1 FIRE AND PUBLIC SAFETY
8.1.1 Capital Plan and Long -Range Vision
8.1.2 Update on Purchase and Installation of New Air Compressor
8.1.3 Review of Payments/Reimbursements Made to RFD Members
8.1.4 Nuisance Property Progress Report
8.2 BUDGET AND FINANCE
8.2.1 Status Report on FY22 Budget and Upcoming Max Levy Proposal
8.2.2 Status of Long -Range Budget Planning Process
8.3 STREETS AND PUBLIC WORKS
8.3.1 Update on SCC Draining Issues
8.3.2 Fieldcrest Drainage Way Management Phase 2 Discussion
8.3.3 Salt Storage Issues Update
8.3.4 Maintenance Truck Update
8.4 PARKS AND GROUNDS
8.4.1 Invasive Species Report Update
8.4.2 Landscaping Priorities for 2021
8.4.3 Parks and Trails Project Update
8.4.4 Tree Management Concerns for 2021
9. REPORT FROM THE MAYOR
9.1 INTERGOVERNMENTAL
9.2 28E AGREEMENT BODIES
9.3 EXECUTIVE ACTIONS
9.4 PROCLAMATIONS
1o. GENERAL PUBLIC COMMENT/COMMUNICATIONS TO THE COUNCIL
Audience questions and comments for issues not on the agenda. The public is invited to comment
on items of individual or general concern.
11. ADJOURNMENT
KDR Agenda February 5, 2021
Riverdale City Council Agenda 1 February 9, 2021 7:00 p.m. Page 4
OTHER MEETINGS/CITY EVENTS OF NOTE (all meetings will be held online)
Mayor's Town Hall Meeting
Public Hearing: Max Levy for FY22 Budget
Regular City Council Meeting
Regular City Council Meeting
Public Hearing: FY22 Budget
Regular City Council Meeting
Mayor's Town Hall Meeting
Regular City Council Meeting
Planning & Zoning Meeting
Sunday, February 21, 2021
Tuesday, February 23, 2021
Tuesday, February 23, 2021
Tuesday, March 9,2021
Tuesday, March 16, 2021
Tuesday, March 16, 2021
Sunday, March 21, 2021
Tuesday, March 23, 2021
Thursday, March 30, 2021
2:00 pm
7:00 pm
7:00 pm
7:00 pm
7:00 pm
7:30 pm
2:00 pm
7:00 pm
22277777
KDR Agenda February 5, 2021
RIVERDALE SPECIAL CITY COUNCIL MEETING
PLACE: Riverdale City Hall,110 Manor Drive, Riverdale, Iowa
DATE: January 9, 2021 TIME: 9:00 A.M.
Please Note: In accordance with Governor Reynolds's disaster decree and under Section 21.8 of the
Code of the State of Iowa, this meeting will be held online. To attend this meeting, please visit the City
of Riverdale's website (www.riverdaleiowa.com) for attendance instructions. Links to the meeting
and instructions for participating/observing the meeting telephonically will be provided on the City's
website, posted for public notice and on all available social media channels.
WELCOME -CALL TO ORDER -The meeting was called to order at 9:07 am by Mayor Mike Bawden,
ROLL CALL -Council Members Present: DCamp (via online), Heddlesten (via online), Krell (via
online), Adams (via online), Littrel (via online). Also present: Mayor Mike Bawden (via online), City
Administrator Kent Royster (via online).
Mayor Mike Bawden reviewed projects and improvements the City completed over the past fiscal year. Major strides
were made with Woods Estates, City Hall received a new roof, the Fire Department received a new air compressor, and
road repairs were done in Haven Acres.
Mayor Mike Bawden then summarized goals from the last fiscal year that will continue through the next fiscal year.
He would like to create a five year plan for the City to help with projects and budgeting. Council members reviewed
their own list of goals or projects they would like to see completed in the next fiscal year. Adams would like to see
work done to Fenno Drive and Bellingham Road. Krell also suggested Fenno Road repair/work, fixing the light at
Bellingham Road and creating a safer intersection. Heddlesten suggested a summer intern, budgeting money better for
tree clean-up and flooding. He would also like more transparency with residents and staff, park updates, road work,
and ways of helping citizens like the Meals -To -Go Program. DCamp discussed road work, sewer projects, utility shed
for salt storage,a bike path from Fenno to College, and a neighborhood watch program. Littrel was also on board with
road work to Fenno and a salt storage building. Mayor Mike Bawden recapped the projects and added a few more
plans to the list like increasing sewer rates, working with Scott Community College more, a public works truck
maintenance plan, and using LaserFiche for all City documents.
Mayor Mike Bawden stressed the importance of creating a five year plan for the City and budgeting for projects.
DCamp mentioned the land next to City Hall and what to use it for in the future.
Littrel made a motion to adjourn and was seconded by Krell. All Ayes. Meeting was adjourned at 11:07am.
Michael Bawden, Mayor Attested By: Katie Enloe, Deputy City Clerk
RIVERDALE CITY COUNCIL MINUTES
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: January 12, 2021 TIME: Too P.M.
NOTE: The Regular Meeting of the City Council was held online at the appointed time and day in
accordance with open meeting laws set and defined by the State of Iowa (Sections 21.2 and 21.8).
1. WELCOME -CALL TO ORDER -The meeting was called to order at 7:00 pm by Mayor Mike
Bawden, ROLL CALL -Council Members Present: DCamp (via online), Heddlesten (via online),
Littrel (via online), Krell joined at 7:27pm (via online), Adams joined at 7:28pm (via online). Also
present: Mayor Mike Bawden (via online), Engineer Chris Cooper (via online), City Administrator
Kent Royster (via online), and other residents and visitors attending online.
2. APPROVAL OF THE CONSENT AGENDA -Motion by Heddlesten, seconded by DCamp. Roll
Call: All Ayes. MC
Warrants approved by Consent:
December 22, 2020
CLAIMS REPORT
VENDOR
ADVANCED BUSINESS SYSTEMS
AFLAC
AMERICAN PUBLIC WORKS ASSOC.
AMERICAN WATER
BASE
REFERENCE
COPIER LEASE, 12/11/20-1/10/21
AFLAC PRE-TAX
MEMBERSHIP PAYMENTS
MONTHLY WATER USEAGE
EMPLOYEE REIMBURSEMENT
CENTURY LINK MONTHLY TELEPHONE SERVICE
CITY OF DAVENPORT OCTOBER 2020 SEWAGE TREATMENT
EFTPS PROCESSING CENTER FED/FICA TAX
HOPKINS & HUEBNER, P.C. COSESCO PERMIT
IOWA AMERICAN WATER MONTHLY UTILITIES
IPERS IPERS
KING'S MATERIAL INC. SNOW REMOVAL SUPPLIES
MSA COLLEGE DR. STORM WATER MGMT
QUAD CITY TIMES & JOURNAL AFR 2020
QUERCUS LAND STEWARDSHIP MULCH, WEEDS
REPUBLIC SERVICES 11/1-11/30 SERVICE
S.J. SMITH CO SUPPLIES
STANLEY STEEMER INC. CARPER CLEANING- CITY HALL
STATE OF ILLINOIS STATE TAXES
STAYLOCK STORAGE - 68 STORAGE RENTAL
T.J. SCHWARZ THREE LOADS OF SALT DELIVERED
TREASURER, STATE OF IOWA STATE TAXES
TWINSTATE TECHNICAL SERVICES NOVEMBER SERVICES
UMB BANK, N.A. GO 2011 FEES
VISA PARKS- SIGNS
Accounts Payable Total
GENERAL
ROAD USE TAX
DEBT SERVICE
SEWER
AMOUNT
79.68
100.95
215
16
72.61
230.12
5,861.60
2,911.86
1,735.00
27.2
2,330.63
2,857.76
6,445.00
239.79
7,761.99
3,608.19
60
405
188.33
198
375
1,182.00
772.25
500
520.29
38,694.25
31,987.88
100.82
500
6,105.55
TOTAL FUNDS 38,694.25
January 12, 2021
CLAIMS REPORT
VENDOR REFERENCE AMOUNT
AFLAC INSURANCE 32.57
AHLERS & COONEY, P.C. PROFESSIONAL SERVICES RENDERED 220
AVENUE RENTAL 1 DITCH WITCH, TRAILER 175
BOHNSACK & FROMMELT LLP 7,500.00
CENTURY LINK MONTHLY TELEPHONE SERVICE 17.87
CITY OF BETTENDORF FUEL CHARGES 166.2
CITY OF DAVENPORT NOVEMBER 2020 SEWAGE TREATMENT 4,433.98
GREG BOLL PHOTOGRAPHY FIRE PHOTO SHOOT 250
IOWA AMERICAN WATER MONTHLY UTILITIES 74.38
K&K TRUE VALUE HARDWARE CLEANER, LUBRICANT, TOOLS 104.06
METRO FIBERNET LLC MONTHLY SERVICE 102.2
MID -AMERICAN ENERGY CO. MONTHLY USAGE 1,225.44
MSA COLLEGE DRIVE STORM WTR MGMT 14,970.29
QUAD CITY TIMES & JOURNAL CITY COUNCIL MINUTES 12/8/20 79.91
S&R LAWNCARE & SNOW REMOVAL DECEMBER SNOW REMOVAL 12,375.99
SIMMERING -CORY IOWA CODIFICAT. ANNUAL WEB HOSTING 350
T.J. SCHWARZ SALT BY DUMP TRUCK 300
VERIZON CITY HALL CELL PHONES 209.48
Accounts Payable Total 42,587.37
GENERAL 37,933.39
TIF/URBAN RENEWAL 220
SEWER 4,433.98
TOTAL FUNDS 42,587.37
Payroll -January 2021
George Miller -$1333.22, Kent Royster-$1961.46,
Katie Enloe -$2258.11
Total -$5552.79
3. PRESENTATIONS AND PROJECT UPDATES
See the packet for more detailed reports from the City Administrator, the MSA Engineer, Fire
Department, and Public Works.
4. PUBLIC COMMENT ON AGENDA ITEMS -Nothing at this time
5. UNFINISHED BUSINESS -Nothing at this time
6. NEW BUSINESS
6.1 ORDINANCES
6.1.1 Ordinance 2020 -o3 -Second reading of Ordinance Dedicating Water Service Lines
Under City Streets to Iowa American Water Company. Moved by Heddlesten, seconded
by DCamp. Roll Call: All Ayes. MC. DCamp made a motion to waive the third reading
and was seconded by Krell. Roll Call: All Ayes. MC. Ordinance 2020-03 is adopted.
7. OTHER COUNCIL ACTION
8. DISCUSSION AND COMMITTEE REPORTS
Fire department officer elections are complete and will be on the next council meeting agenda. The
air compressor was delayed in shipping. Thank you to the Fire Department for helping hang
Christmas lights on City Hall. The City wants to develop a 5-7 year plan for the budget.
9. REPORT FROM THE MAYOR -Mayor Mike Bawden extended the City facilities shutdown
through February 28, 2021.
lo. GENERAL PUBLIC COMMENT/COMMUNICATIONS TO THE COUNCIL -Nothing at
this time
11. ADJOURNMENT
Motion to adjourn by Krell, seconded by Heddlesten. All Ayes. The Regular Meeting of the City
Council was formally adjourned at 8:27pm.
FOR THE CITY OF RIVERDALE: ATTESTED BY:
Mayor Michael Bawden Katie Enloe, Deputy City Clerk
RIVERDALE CITY COUNCIL MINUTES
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: January 26, 2021 TIME: 7:00 P.M.
NOTE: The Regular Meeting of the City Council was held online at the appointed time and day in
accordance with open meeting laws set and defined by the State of Iowa (Sections 21.2 and 21.8).
1. WELCOME -CALL TO ORDER -The meeting was called to order at 7:00 pm by Mayor Mike
Bawden, ROLL CALL -Council Members Present: DCamp (via online), Krell (via online),
Heddlesten (via online), Littrel (via online), Adams (via online). Also present: Mayor Mike Bawden
(via online), Engineer Chris Cooper (via online), City Administrator Kent Royster (via online),
Deputy City Clerk Katie Enloe (via online) and other residents and visitors attending online.
2. APPROVAL OF THE CONSENT AGENDA -The Consent Agenda did not include the Council
Meeting Minutes from January 12, 2021. Motion by Heddlesten, seconded by Krell. Roll Call: All
Ayes. MC
Warrants approved by Consent:
CLAIMS REPORT
VENDOR
ADVANCED BUSINESS SYSTEMS
AFLAC
REFERENCE
COPIER LEASE 12/11/20-1/10/21
AFLAC-AFTER TAX
AMERICAN WATER MONTHLY WATER USEAGE
BI -STATE REGIONAL COMM MEMBER DUES 1/1/21-3/31/21
DAVEYTREE EXPERT COMPANY TREE PRUNING
DEAN HALSEY Jan -21
EFTPS PROCESSING CENTER FED/FICA TAXES
EMC INSURANCE COMPANIES CLAIM NUMBER 1623301
HOPKINS & HUEBNER, P.C. LEGAL FEES
IOWA AMERICAN WATER MONTHLY UTILITIES
IOWA FIREFIGHTERS ASSOC MEMBERSHIP
IPERS IPERS
J.W. KOEHLER ELECTRIC REPLACE GFCI
LOWE'S HEATER & CABLE TIES
REPUBLIC SERVICES DECEMBER SERVICES
RODNEY FINK GLASS FOR SCUBA MASK
TREASURER STATE OF IOWA QUARTERLY SALES TAX
STATE OF ILLINOIS STATE TAXES
STAYLOCK STORAGE - 68 STORAGE RENTAL, JANUARY 2021
T.J. SCHWARZ THREE LOADS OF SALT DELIVERED
TWINSTATE TECHNICAL SERVICES DECEMBER SERVICES
UNITYPOINT HEALTH OUTPATIENT SERVICES- COVID
VERIZON CITY HALL CELL PHONES
VISA SIGN
WASTE COMM. OF SCOTT CO. STREET CLEANING
Accounts Payable Total
GENERAL
ROAD USE TAX
TIF/URBAN RENEWAL
SEWER
AMOUNT
30.95
68.38
15.28
248
1,620.00
375
3,110.04
1,000.00
1,860.00
27.2
299
2,107.89
650
102.57
3,608.19
134.95
86
232.5
198
300
679.75
300
103.26
772.96
34
17,963.92
17,430.64
236.67
100
196.61
TOTAL FUNDS 17,963.92
Payroll -January 2021
George Miller -$787.67, Michael Bawden-$383.80, Kent Royster-$1961.46,
Katie Enloe -$1543.42
Total -$4676.35
3. PRESENTATIONS AND PROJECT UPDATES
See the packet for more detailed reports from the City Administrator, the MSA Engineer, Fire
Department, and Public Works.
4. PUBLIC COMMENT ON AGENDA ITEMS -Nothing at this time
5. UNFINISHED BUSINESS -Nothing at this time
6. NEW BUSINESS
6.1 RESOLUTIONS
6.2.1 Resolution 2021 -01 -Appointment of Officers and Members of the Riverdale
Volunteer Fire Department. Moved by DCamp, seconded by Krell. Roll Call: All Ayes.
MC
6.2.2 Resolution 2021 -02 -Appointment of Ad -Hoc Committee Members and Commission
Members of the City of Riverdae, Iowa. Moved by Heddlesten, seconded by Littrel.
Roll Call: All Ayes. MC
6.2.3 Resolution 2021 -03 -Council Authorization to Engage Kline Sewer to Jet and
Televise Sanitary Sewer at Fenno Road and Valley Drive. Heddlesten made a motion to
amend section three of the resolution reading, Furthermore, the City Council directs and
authorizes the City Administrator to prepare documents that memorialize the obligation
for re -payment of the costs associated with this project from an appropriate source. If
the inspection indicates damage was caused by the adjacent water main failure, a request
for reimbursement from City's insurance provider or the water company shall be made,
otherwise from sewer fees collected by the City's Sewer Fund to the City's General Fund;
and. Moved by Heddlesten, seconded by DCamp. Roll Call: All Ayes. MC
6.2.4 Resolution 2021 -04 -Council Authorization to Engage MSA Professional Services to
Prepare Material for the Transfer of Infrastructure in Woods Edition Second Phase to
the City of Riverdale, Iowa. Move to table by Heddlesten, seconded by Littrel. Roll
Call: All Ayes. MC
7. OTHER COUNCIL ACTION
8. DISCUSSION AND COMMITTEE REPORTS
The new air compressor will be here the end of January. The City is working on the best way to pay
reimbursements to the RFD members.
9. REPORT FROM THE MAYOR -Mayor Mike Bawden made an executive decision to fine
residents for failure to comply with nuisance ordinances. He would like to also recognize the
years of service by retired Fire Chief Floyd Bruns and a memorial tribute to honor the memory of
former Mayor Art Rose.
10. GENERAL PUBLIC COMMENT/COMMUNICATIONS TO THE COUNCIL -Nothing at
this time
11. ADJOURNMENT
Motion to adjourn by Littrel, seconded by Heddlesten. All Ayes. The Regular Meeting of the City
Council was formally adjourned at 8:58pm.
FOR THE CITY OF RIVERDALE: ATTESTED BY:
Mayor Michael Bawden Katie Enloe, Deputy City Clerk
Thu Feb 4, 2021 9:47 AM
CLAIMS REPORT Page 1
Check Range: 2/09/2021-2/09/2021
VENDOR NAME
REFERENCE
VENDOR CHECK
AMOUNT TOTAL CHECK# DATE
ADAM GUILLION
AFLAC
AVENUE RENTAL
BOHNSACK & FROMMELT LLP
BRIAN BUCK
CENTURY LINK
CHELSEA JEWELL
CITY OF BETTENDORF
CITY OF DAVENPORT
DAVID CRIBBS
DEAN HALSEY
ERIC HUPP
GREG CHAPMAN
HUNTER SYMMONDS
IMFOA
IOWA AMERICAN WATER
JAKOB KLUGER
JOHN CLAUSSEN
JOHN CLINTON
JOHN DEMAY
JUSTIN PETER
K&K TRUE VALUE HARDWARE
METRO FIBERNET LLC
MID -AMERICAN ENERGY CO.
PHILLIP BOWERS
QUAD CITY TIMES & JOURNAL
ROSS MEDICAL SUPPLY CO.
S&R LAWNCARE & SNOW REMOVAL
T.J. SCHWARZ
Yearly payout
INSURANCE
SL JD TRACK 317g & TRAILER
JANUARY 2021 SERVICE
Yearly Payout
MONTHLY TELEPHONE SERVICE
Yearly payout
FUEL CHARGES
ROAD SALT
Yearly payout
FEBRUARY 2021 CLEANING
Yearly payout
Yearly payout
Yearly payout
MEMBERSHIP DUES
MONTHLY UTILITIES
Yearly payout
Yearly Payout
Yearly Payout
Yearly payout
yearly payout
KNIFE, WIRE, SHELF BRACKET
FIBERNET SERVICE
CITY HALL UTILITIES
Yearly Payout
WAGE REPORT
CYLINDER RENTAL C- 1 YEAR
SNOW REMOVAL- JANUARY
3 LOADS OF SALT DELIVERED
Accounts Payable Total
385.66
65.14
550.00
2,500.00
175.30
249.15
517.13
158.81
18,864.20
8.76
375.00
219.12
78.88
227.89
50.00
74.38
394.42
201.59
306.77
149.00
8.76
178.85
102,20
1,332.23
359.36
13.94
22.50
14,170.00
300.00
42,039.04
7400 2/09/21
7399 2/09/21
7401 2/09/21
7402 2/09/21
7403 2/09/21
7404 2/09/21
7405 2/09/21
7406 2/09/21
7407 2/09/21
7408 2/09/21
7409 2/09/21
7410 2/09/21
7411 2/09/21
7412 2/09/21
7413 2/09/21
7414 2/09/21
7415 2/09/21
7416 2/09/21
7417 2/09/21
7418 2/09/21
7419 2/09/21
7420 2/09/21
7421 2/09/21
7422 2/09/21
7423 2/09/21
7424 2/09/21
7425 2/09/21
7426 2/09/21
7427 2/09/21
kRCLAIRP 12.08.20
City of Riverdale IA
OPER: KE
Thu Feb 4, 2021 9:47 AM
CLAIMS REPORT Page 2
CLAIMS FUND SUMMARY
FUND NAME AMOUNT
001 GENERAL
110 ROAD USE TAX
610 SEWER
23,174,42
12,047.83
6,816.79
TOTAL FUNDS 42,039.04
PCLAIRP 12.08.20
City of Riverdale IA
OPER: KE
PRUPDT00 Thu Feb 4, 2021 10:12 AM City of Riverdale IA
12.08.20 PAID THROUGH 2/08/2021 CHECK REGISTER
CALENDAR 2/2021, FISCAL 8/2021 DATES 2/08/2021 -- 2/09/2021
OPER: KE
JRNL 1021
1ST PAY OF MONTH
PAGE 1
CHECK NO DATE EMP NO PAY TO THE ORDER OF CHECK AMOUNT CLEARED VOIDED MANUAL
1 QUAD CITY BANK & TRUST
7428 2/09/2021 13 GEORGE T MILLER
7429 2/09/2021 16 BRIAN J BALLARD
7430 2/09/2021 20 ADRIAN CASTILLO
7431 2/09/2021 28 KENT D ROYSTER
7432 2/09/2021 29 KATIE J ENLOE
BANK TOTAL
1168,60
679.45
618.49
1961.46
1533.89
5961.89
REPORT TOTAL 5961,89
Thu Feb 4, 2021 10:39 AM
TREASURER'S REPORT Page 1
CALENDAR 112021, FISCAL 7/2021
ACCOUNT TITLE
LAST MONTH CHANGE IN ENDING
END BALANCE RECEIVED DISBURSED LIABILITY BALANCE
001 GENERAL 559,972,32 12,563,92 65,925,06 225.40- 506,385.78
110 ROAD USE TAX 222,878,92 4,738,13 161.82 227,455,23
111 I -JOBS
121 LOCAL OPTION SALES TAX 552,722,64 10,857.10 563,579.74
125 TIF/URBAN RENEWAL 262,823.91- 320.00 263,143.91-
126 TIF 2
127 TIF 3
128 TIF 4
150 FIRE AWARDS 96.32 96.32
200 DEBT SERVICE 234,975.35 47.57 235,022,92
300 CAPITAL IMPROVEMENT LEV 73,363.42 5,28 73,368.70
301 CAPITAL RESERVE 314,229.42 314,229.42
302 ROAD REPLACEMENT 352,169.18- 352,169.18-
303 FIRE EQUIPMENT/REPLACEM 92,505.03 92,505.03
304 2011 CAPITAL PROJECT(BO 15,014,54- 15,014,54-
610 SEWER 44,414.51- 9,115.80 4,743.98 6.22 40,036.47-
611 SEWER - CAPITAL PROJECT 29,245.61- 29,245.61 -
Report Total
1,347,075,67 37,327,80 71,150.86 219.18- 1,313,033,43
GLRPTGRP 12/08/20 OPER: KE
CITY OF RIVERDALE
Statement Writer: 00 Summary By: FUND
Thu Feb 4, 2021 10:39 AM
BUDGET REPORT Page 1
CALENDAR 1/2021, FISCAL 7/2021
PCT OF FISCAL YTD 58.3%
TOTAL MTD YTD PERCENT
ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED
FIRE TOTAL 99,250,00 1,028.08 18,824.94 18.97 80,425,06
ANIMAL CONTROL TOTAL 750.00 .00 50.00 6.67 700.00
OTHER PUBLIC SAFETY TOTAL .00 .00 18,459.19 .00 18,459.19 -
PUBLIC SAFETY TOTAL 100,000.00 1,028.08 37,334.13 37.33 62,665.87
ROADS, BRIDGES, SIDEWALKS TOTA 51,132.00 1,365.94 7,323.72 14.32 43,808.28
STREET LIGHTING TOTAL 8,000,00 548.78 3,250.99 40.64 4,749.01
TRAFIC CONTROL & SAFETY TOTAL 5,000.00 125.46 2,376.50 47.53 2,623.50
SNOW REMOVAL TOTAL 28,501.00 14,443.57 21,321.68 74.81 7,179.32
STREET CLEANING TOTAL 3,600.00 51.50 3,847,02 106.86 247.02 -
GARBAGE TOTAL 48,000.00 3,608.19 25,228.59 52.56 22,771.41
STORM SEWER/DRAINAGE TOTAL 18,100,00 9,419.78 25,392.56 140.29 7,292.56 -
OTHER PUBLIC WORKS TOTAL .00 .00 255.00 .00 255.00 -
PUBLIC WORKS TOTAL 162,333.00 29,563.22 88,996.06 54.82 73,336.94
OTHER HEALTH/SOCIAL SERV TOTA
HEALTH & SOCIAL SERVICES TOTA
.00 .00 5,115.00 .00 5,115.00-
.00 .00 5,115.00 .00 5,115.00 -
LIBRARY TOTAL 16,000.00 .00 7,966.00 49.79 8,034.00
PARKS TOTAL 53,000.00 5,708,23 55,644.31 104.99 2,644.31 -
OTHER CULTURE/RECREATION TOTA 8,000.00 .00 4,793.53 59.92 3,206.47
CULTURE & RECREATION TOTAL 77,000.00 5,708.23 68,403.84 88.84 8,596.16
COMMUNITY BEAUTIFICATION TOTA 20,000.00 .00 3,727.72 18.64 16,272.28
ECONOMIC DEVELOPMENT TOTAL .00 320.00 6,404.00 .00 6,404.00 -
PLANNING & ZONING TOTAL 2,500.00 .00 .00 .00 2,500.00
OTHER COMM & ECO DEV TOTAL 7,500.00 250.00 250.00 3.33 7,250.00
COMMUNITY & ECONOMIC DEV TOTA 30,000.00 570.00 10,381.72 34.61 19,618.28
MAYOR/COUNCIL/CITY MGR TOTAL 30,300.00 6,546.98 54,172.76 178.79 23,872.76-
CLERK/TREASURER/ADM TOTAL 127,244.00 5,837.92 49,115.99 38.60 78,128.01
ELECTIONS TOTAL 4,000.00 .00 .00 .00 4,000.00
LEGAL SERVICES/ATTORNEY TOTAL 45,000.00 1,760.00 6,370.00 14.16 38,630.00
CITY HALL/GENERAL BLDGS TOTAL 76,900.00 15,392.45 74,171.59 96.45 2,728.41
GENERAL GOVERNMENT TOTAL 283,444.00 29,537.35 183,830.34 64.86 99,613.66
DEBT SERVICES TOTAL
DEBT SERVICE TOTAL
317,713.00 .00 6,356.25 2.00 311,356.75
317,713.00 .00 6,356.25 2.00 311,356.75
GLRPTGRP 12/08/20 OPER: KE
CITY OF RIVERDALE
Statement Writer: 00 Report Format: FUNCTION
Thu Feb 4, 2021 10:39 AM
BUDGET REPORT Page 2
CALENDAR 112021, FISCAL 7/2021
PCT OF FISCAL YTD 58.3%
TOTAL MTD YTD PERCENT
ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED
ROADS, BRIDGES, SIDEWALKS TOTA 835,000,00 .00 286,151.43 34,27 548,848.57
PARKS TOTAL .00 .00 19,220.00 .00 19,220.00 -
CAPITAL PROJECTS TOTAL 835,000.00
SEWER/SEWAGE DISPOSAL TOTAL
ENTERPRISE FUNDS TOTAL
.00 305,371.43 36,57 529,628.57
525,000.00 4,743.98
525,000,00 4,743.98
160,845.84 30.64 364,154.16
160,845.84 30.64 364,154.16
TRANSFERS IN/OUT TOTAL 40,000.00 .00 .00 .00 40,000.00
TRANSFER OUT TOTAL 40,000.00 .00 .00 .00 40,000.00
TOTAL EXPENSES BY FUNCTION 2,370,490.00 71,150.86 866,634.61 36.56 1,503,855.39
GLRPTGRP 12/08/20 OPER: KE
CITY OF RIVERDALE
Statement Writer: 00 Report Format: FUNCTION
Thu Feb 4, 2021 10:39 AM
REVENUE REPORT Page 1
CALENDAR 112021, FISCAL 7/2021
PCT OF FISCAL YTD 58.3%
BUDGET MTD YTD PERCENT
ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED
GENERAL TOTAL 376,660.00 12,563.92 406,830,75 108.01 30,170.75 -
ROAD USE TAX TOTAL 55,000.00 4,738.13 35,592,41 64.71 19,407.59
LOCAL OPTION SALES TAX TOTAL 110,000.00 10,857.10 91,195.87 82.91 18,804,13
TIF/URBAN RENEWAL TOTAL 800,000.00 .00 1,910.62 .24 798,089.38
DEBT SERVICE TOTAL 321,713.00 47.57 179,351.69 55.75 142,361.31
CAPITAL IMPROVEMENT LEVY TOTA 5,000.00 5.28 25,505.19 510.10 20,505.19 -
CAPITAL RESERVE TOTAL 44,728.00 .00 10.61 .02 44,717.39
SEWER TOTAL 625,000.00 9,115.80 47,876.61 7.66 577,123.39
TOTAL REVENUE BY FUND 2,338,101.00 37,327.80 788,273.75 33.71 1,549,827,25
GLRPTGRP 12/06/20 OPER: KE
CITY OF RIVERDALE
Statement Writer: 00 Report Format: RFUNO
Thu Feb 4, 2021 10:39 AM
TREASURER'S REPORT Page 1
CALENDAR 2/2021, FISCAL 8/2021
ACCOUNT TITLE
LAST MONTH CHANGE IN ENDING
END BALANCE RECEIVED DISBURSED LIABILITY BALANCE
001 GENERAL 506,385.78 31,887,05 2,872,53 477,371.26
110 ROAD USE TAX 227,455.23 12,079.93 53,49 215,428.79
111 I -JOBS
121 LOCAL OPTION SALES TAX 563,579.74 563,579.74
125 TIF/URBAN RENEWAL 263,143.91- 263,143.91-
126 TIF 2
127 TIF 3
128 TIF 4
150 FIRE AWARDS 96,32 96.32
200 DEBT SERVICE 235,022.92 235,022.92
300 CAPITAL IMPROVEMENT LEV 73,368.70 73,368.70
301 CAPITAL RESERVE 314,229.42 314,229.42
302 ROAD REPLACEMENT 352,169.18- 352,169.18-
303 FIRE EQUIPMENT/REPLACEM 92,505.03 92,505.03
304 2011 CAPITAL PROJECT(BO 15,014.54- 15,014.54-
610 SEWER 40,036.47- 2,243.75 7,033.14 73.17 44,752.69-
611 SEWER - CAPITAL PROJECT 29,245.61- 29,245.61 -
Report Total 1,313,033.43 2,243.75 51,000.12 2,999.19 1,267,276.25
GLRPTGRP 12/08/20 OPER: KE
CITY OF RIVERDALE
Statement Writer: 00 Summary By: FUND
Thu Feb 4, 2021 10:39 AM
BUDGET REPORT Page 1
CALENDAR 212021, FISCAL 8/2021
PCT OF FISCAL YTD 66.6%
TOTAL MTD YTD PERCENT
ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED
FIRE TOTAL 99,250.00 3,362.88 22,187.82 22.36 77,062.18
ANIMAL CONTROL TOTAL 750.00 .00 50.00 6.67 700.00
OTHER PUBLIC SAFETY TOTAL .00 .00 18,459,19 .00 18,459.19 -
PUBLIC SAFETY TOTAL 100,000.00 3,362.88 40,697.01 40.70 59,302.99
ROADS, BRIDGES, SIDEWALKS TOTA 51,132.00 223.63 7,547.35 14.76 43,584.65
STREET LIGHTING TOTAL 8,000.00 557.94 3,808.93 47.61 4,191.07
TRAFIC CONTROL & SAFETY TOTAL 5,000.00 114.44 2,490.94 49.82 2,509.06
SNOW REMOVAL TOTAL 28,501.00 27,465.72 48,787.40 171.18 20,286.40 -
STREET CLEANING TOTAL 3,600.00 .00 3,847.02 106.86 247.02 -
GARBAGE TOTAL 48,000.00 ,00 25,228,59 52.56 22,771,41
STORM SEWER/DRAINAGE TOTAL 18,100.00 46.79 25,439,35 140,55 7,339.35 -
OTHER PUBLIC WORKS TOTAL .00 .00 255.00 .00 255.00 -
PUBLIC WORKS TOTAL 162,333.00 28,408.52 117,404.58 72.32 44,928.42
OTHER HEALTH/SOCIAL SERV TOTA .00 .00 5,115.00 .00 5,115.00 -
HEALTH & SOCIAL SERVICES TOTA .00 .00 5,115.00 .00 5,115,00 -
LIBRARY TOTAL 16,000.00 .00 7,966.00 49.79 8,034.00
PARKS TOTAL 53,000.00 116.82 55,761.13 105.21 2,761.13 -
OTHER CULTURE/RECREATION TOTA 8,000.00 .00 4,793.53 59.92 3,206.47
CULTURE & RECREATION TOTAL 77,000.00 116.82 68,520.66 88.99 8,479.34
COMMUNITY BEAUTIFICATION TOTA 20,000,00 .00 3,727.72 18.64 16,272.28
ECONOMIC DEVELOPMENT TOTAL .00 .00 6,404.00 .00 6,404.00 -
PLANNING & ZONING TOTAL 2,500.00 .00 .00 .00 2,500.00
OTHER COMM & ECO DEV TOTAL 7,500.00 .00 250.00 3.33 7,250.00
COMMUNITY & ECONOMIC DEV TOTA 30,000.00 .00 10,381,72 34.61 19,618.28
MAYOR/COUNCIL/CITY MGR TOTAL 30,300.00 3,049.22 57,221.98 188.85 26,921.98-
CLERK/TREASURER/ADM TOTAL 127,244.00 2,106.00 51,221.99 40.25 76,022.01
ELECTIONS TOTAL 4,000.00 .00 .00 .00 4,000.00
LEGAL SERVICES/ATTORNEY TOTAL 45,000.00 .00 6,370.00 14.16 38,630.00
CITY HALL/GENERAL BLDGS TOTAL 76,900.00 6,923.54 81,095.13 105.46 4,195.13 -
GENERAL GOVERNMENT TOTAL 283,444.00 12,078.76 195,909.10 69.12 87,534.90
DEBT SERVICES TOTAL 317,713.00 .00 6,356.25 2.00 311,356.75
DEBT SERVICE TOTAL 317,713.00 .00 6,356.25 2.00 311,356.75
GLRPTGRP 12/08/20 OPER: KE
CITY OF RIVERDALE
Statement Writer: 00 Report Format: FUNCTION
Thu Feb 4, 2021 10:39 AM BUDGET REPORT Page
CALENDAR 212021, FISCAL 812021
PCT OF FISCAL YTD 66.6%
TOTAL MTD YTD PERCENT
ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED
ROADS, BRIDGES, SIDEWALKS TOTA 835,000.00 .00 286,151,43 34.27 548,848.57
PARKS TOTAL .00 .00 19,220.00 .00 19,220.00 -
CAPITAL PROJECTS TOTAL 835,000.00
SEWER/SEWAGE DISPOSAL TOTAL
ENTERPRISE FUNDS TOTAL
TRANSFERS IN/OUT TOTAL
TRANSFER OUT TOTAL
.00 305,371.43 36.57 529,628.57
525,000.00 7,033.14
525,000.00 7,033.14
167,878.98 31.98 357,121.02
167,878.98 31.98 357,121.02
40, 000.00 .00 .00 .00 40, 000.00
40,000.00 .00 .00 .00 40,000.00
TOTAL EXPENSES BY FUNCTION 2,370,490.00 51,000.12 917,634.73 38.71 1,452,855.27
GLRPTGRP 12/08/20 OPER: KE
CITY OF RIVERDALE
Statement Writer: 00 Report Format: FUNCTION
Thu Feb 4, 2021 10:39 AM
REVENUE REPORT Page 1
CALENDAR 2/2021, FISCAL 8/2021
PCT OF FISCAL YTD 66.6%
BUDGET MTD YTD PERCENT
ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED
GENERAL TOTAL 376,660.00 .00 406,830.75 108.01 30,170.75 -
ROAD USE TAX TOTAL 55,000,00 .00 35,592.41 64.71 19,407,59
LOCAL OPTION SALES TAX TOTAL 110,000.00 .00 91,195.87 82.91 18,804.13
TIF/URBAN RENEWAL TOTAL 800,000.00 .00 1,910.62 .24 798,089.38
DEBT SERVICE TOTAL 321,713.00 .00 179,351.69 55.75 142,361.31
CAPITAL IMPROVEMENT LEVY TOTA 5,000.00 .00 25,505.19 510.10 20,505.19 -
CAPITAL RESERVE TOTAL 44,728.00 .00 10.61 .02 44,717.39
SEWER TOTAL 625,000.00 2,243.75 50,120.36 8.02 574,879.64
TOTAL REVENUE BY FUND
2,338,101.00 2,243.75 190,517.50 33.81 1,547,583.50
GLRPTGRP 12/08/20 OPER: KE
CITY OF RIVERDALE
Statement Writer: 00 Report Format RFUND
Thu Feb 4, 2021 10:39 AM
BANK CASH REPORT Page 1
2021
BANK NAME JANUARY FEBRUARY FEBRUARY FEBRUARY OUTSTANDING FEB BANK
FUND GL NAME CASH BALANCE RECEIPTS DISBURSMENTS CASH BALANCE TRANSACTIONS BALANCE
QUAD CITY BANK & TRUST
BANK QUAD CITY BANK & TRUST
001 GENERAL FUND -CHECKING 423, 537.37 0.00 29,014, 52 394, 522.85
001 GENERAL RESERVE -CHECKING 51,120.92 0.00 0.00 51,120.92 58,553.34
110 ROAD USE -CHECKING 227,455.23 0.00 12,026.44 215,428,79 12,284.50
111 I -JOBS -CHECKING 0.00 0.00 0.00 0.00
121 LOST -CHECKING 563,579.74 0.00 0.00 563,579.74
125 TIF-CHECKING 263,143.91- 0.00 0.00 263,143.91- 100.00
126 TIF 2 -CHECKING 0.00 0.00 0.00 0.00
127 TIF 3 -CHECKING 0.00 0.00 0.00 0.00
128 TIF 4 -CHECKING 0,00 0,00 0.00 0.00
150 FIRE AWARDS -CHECKING 96.32 0.00 0.00 96.32
200 DEBT SERVICE -CHECKING 235,022,92 0.00 0.00 235,022.92
300 CAP IMPROVE -CHECKING 73,368.70 0.00 0.00 73,368.70
301 CAPITAL RESERVE -CHECKING 130,753.96 0.00 0.00 130,753.96
301 CAPITAL IMPROVE LEVY -CHECKING 24,464.05- 0.00 0.00 24,464.05-
301 CAP IMPROVE RESERVE -CHECKING 102,195.44 0.00 0.00 102,195.44
302 ROAD REPLACEMENT -CHECKING 403,266.92- 0.00 0.00 403,266.92-
302 ROAD REPLACE RESERVE -CHECKING 51,097.74 0.00 0.00 51,097.74
303 FIRE EQUIP/REPLACE-CHECKING 41,407.29 0.00 0.00 41,407.29
303 FD REPL RESERVE -CHECKING 51,097.74 0.00 0.00 51,097.74
304 CAP PROJECT 2011 -CHECKING 15,014.54- 0.00 0.00 15,014.54-
610 SEWER -CHECKING 127,147.41- 2,243.75 6,959.97 131,863.63- 8,064.06
611 SEWER CAP PROJECT -CHECKING 29,245.61- 0.00 0.00 29,245.61 -
DEPOSITS 2,439.17
1,119, 256.48
QUAD CITY BANK & TRUST TOTALS 1,088,450.93 2,243.75 48,000.93 1,042,693.75 76,562.73 1,119,256.48
TOTAL OF ALL BANKS
1,088,450.93 2,243.75 48,000.93 1,042,693.75 76,562.73 1,119,256.48
BKCASHRP 12.08.20
City of Riverdale IA
OPER: KE
Thu Feb 4, 2021 10:40 AM
BANK CASH REPORT Page 1
2021
BANK NAME DECEMBER JANUARY JANUARY JANUARY OUTSTANDING JAN BANK
FUND GL NAME CASH BALANCE RECEIPTS DISBURSMENTS CASH BALANCE TRANSACTIONS BALANCE
QUAD CITY BANK & TRUST
BANK QUAD CITY BANK & TRUST 1,119,256.48
001 GENERAL FUND -CHECKING 477,123.91 12,576.73 66,163.27 423,537,37
001 GENERAL RESERVE -CHECKING 51,120.92 0.00 0.00 51,120.92 29,560,14
110 ROAD USE -CHECKING 222,878.92 4,738.13 161.82 227,455.23 236.67
111 I -JOBS -CHECKING 0.00 0.00 0.00 0.00
121 LOST -CHECKING 552,722.64 10,857.10 0.00 563,579.74
125 TIF-CHECKING 262,823.91- 0.00 320.00 263,143.91- 100.00
126 TIF 2 -CHECKING 0.00 0.00 0.00 0.00
127 TIF 3 -CHECKING 0.00 0.00 0.00 0.00
128 TIF 4 -CHECKING 0.00 0.00 0.00 0.00
150 FIRE AWARDS -CHECKING 96.32 0.00 0.00 96.32
200 DEBT SERVICE -CHECKING 234,975.35 47.57 0.00 235,022.92
300 CAP IMPROVE -CHECKING 73,363.42 5.28 0.00 73,368.70
301 CAPITAL RESERVE -CHECKING 130,753.96 0.00 0.00 130,753.96
301 CAPITAL IMPROVE LEVY -CHECKING 24,464.05- 0.00 0.00 24,464.05-
301 CAP IMPROVE RESERVE -CHECKING 102,195.44 0.00 0.00 102,195,44
302 ROAD REPLACEMENT -CHECKING 403,266.92- 0.00 0.00 403,266,92-
302 ROAD REPLACE RESERVE -CHECKING 51,097.74 0.00 0.00 51,097.74
303 FIRE EQUIP/REPLACE-CHECKING 41,407.29 0.00 0.00 41,407.29
303 FD REPL RESERVE -CHECKING 51,097.74 0.00 0.00 51,097,74
304 CAP PROJECT 2011 -CHECKING 15,014,54- 0.00 0.00 15,014,54-
610 SEWER -CHECKING 131,525.45- 9,115.80 4,737.76 127,147.41- 1,104.16
611 SEWER CAP PROJECT -CHECKING 29,245.61- 0.00 0.00 29,245.61 -
DEPOSITS 195.42
QUAD CITY BANK & TRUST TOTALS 1,122,493.17 37,340.61 71,382.85 1,088,450.93 30,805.55 1,119,256.48
TOTAL OF ALL BANKS 1,122,493.17 37,340.61 71,382.85 1,088,450.93 30,805.55 1,119,256.48
BKCASHRP 12.08.20
City of Riverdale IA
OPER: KE
Administrative Summary
February 5, 2021
Memorandum
Date: February 5, 2021
To: Mayor Mike Bawden
Members of the City Council
From: City Administrator Kent Royster
Re: City Administration Notes (01/08/2021-01/26/2021)
Daily Items:
2/1/2021-2/4/2021
2/2/2021
2/3/2021
1. Audit
Audit
Meeting with Seth Woods
Tele-conference regarding Insurance and COVID and
Vaccines presented by Gallagher Insurance
Staff completed the Audit for last fiscal year this week. Staff was well -prepared
before the audit even began. There will be an official report coming. Katie was
instrumental in the gathering and dissemination of information. We were told we
were highly responsive. There will be continued requests for information from
examiner for at least next week or so.
2. Update on Salt and Snow Plowing
We have used about 198,000 tons of salt. The last shipment of salt from
Davenport was in horrible shape. A considerable amount was rock solid. We have
pushed that spoil to the side and moved forward. The newest shipment from
Goldstar FS was delivered in the nick of time on Thursday. I continue to monitor
the process closely.
3. Update Fenno Dr
Our contractor was able to accomplish quite a bit. We jetted and televised down
Valley Dr before the storm set in. We still have jetting and televising to do.
Iowa American Water's contractor was not able to fill the potholes. I will continue
to monitor this situation closely.
Administrative Summary
February 5, 2021
I have been in communication with Frank Grage of Iowa American. I sent an
email and left voice message to explain our tentative to plan improve municipal
infrastructure.
4. Resolution 2021-04
This Resolution is for authorize Chris Cooper to review the reports and
recommend the acceptance of Phase II of the Woods Subdivision. The contract is
for $7,500. Woods Development used the City of Bettendorf for construction
observation.
Attached you will find an updated and I believe completed log of all expenses
related to the Woods Subdivision. According to the records that I am able to
locate the expenses can be categorized in three parts: Pre development, post
development and construction.
To date the City has paid $140,153 for the Woods development. Should the City
exceed the $150,000 threshold set in URP, The URP can be to be amended to
handle any increase in eligible expenses.
5. Update regarding Volunteer Firefighter Annual Reimbursement
City Hall Staff has exhausted its investigation of the Annual Reimbursement
program. In consultation with Bohnsack & Frommelt, the City's contracted
accounting firm and Paul Macek, the City's attorney, it was determined that if you
continue with the program as is you cannot be ruled independent contractors,
and the volunteer department cannot be reimbursed through the 5o1c3.
For those Volunteer Firefighters who are scheduled to receive more than
$60o.00, they will be considered paid staff. City Hall staff as included an
application, W4 and IPERS forms for the eight (8) volunteer firefighters who are
scheduled to receive over $6o0.00.
Those Volunteer Firefighters who are scheduled to receive less than $6o0.00 will
be treated as municipal vendors.
I recommend that if the Riverdale Volunteer Fire Department wishes to continue
with the Annual Reimbursement program we work as a team to resolve this issue.
The work of the Volunteer Fire Department is greatly appreciated. The goals of
the Annual Reimbursement program are condemnable, but we must make it
operate correctly.
I am always available to work with the department and assist in creation of a new
Annual reimbursement program.
Administrative Summary
February 5, 2021
As always it is pleasure to serve the City of Riverdale. Should you have any questions
regarding this or anything else; do not hesitate to contact me.
Thank you,
Kent D. Royster
Summ ary of Charg es as of 11/14/2019
Legal Charges, Pre -Development Agreement
Engin eering Charges, Pre-De v Agreement
To tal Charges, Pre Dev Ag re ement
Ch arge, City Charge, Wo ods
$ 27,062 .60 $
$ 41,879.43 $
$ 68,942 .03 $
Legal Charges, Post Dev Agreeme nt $ 80.00 $
En gin eering Charges, Post-Dev Agreeme nt $ 16,662.93 $
Total Cha rges, Po st Dev Agreem ent $ 16,742.93 $
To tal All C ha rges, Pre & Post Ag r,ut
(Paid by Woods 10/1/2019)
(Paid by Woods 01/21/2020)
Balanc e
22,708 .00
71,837.0 0
94,545 .00
$ 85,684 .96 $ 94,545 .00 T otal, All Engrg & Legal E xpens es $ 180, 229.96
$ 53,423 .2 0
$ 6,577. 00
$ 34,544 .80
Summary of Char ges as of 11/14/2019 -Present Ch arg es to City
Legal Charges $ 10,985 .5 0
Engineerin g Charges $ 8,941.20
$ 19,926 .7 0 Grand T otal, All Engrg & L eg al Exp enses $ 20 0,156 .66
ALL C HA RG ES to City $ 105,611.66
arge s to Woods tha t Have Not Be en to D; $ 34,544.80
To tal Spent by R iver dale $ 140,156.46
�J» MSA
PROJECT U PDATE A Review of MSA Projects in Your Community
City of Riverdale, IA
CLIENT LIAISONS:
Kevin Bailey, PE, Office Manager
Phone: (563) 424-3701
Email: nwagner@msa-ps.com
Christian R. Cooper, PE, CPESC.
Phone: (563) 424-3696
Email: ccooper@msa-ps.com
DATE: FEBRUARY 9, 2021
SANITARY SEWER REHABILITATION PROJECT — PHASE 2
MSA will submit printed and sealed copies. MSA thanks the City for the opportunity to present.
MSA is happy to assist the City in determining a project, if this is the direction the City chooses to
go.
STATE STREET BRIDGE OVER DUCK CREEK
This work has been completed. MSA inspected the work and, in our opinion, the construction
substantially conforms to the project plans. MSA sent a report to the Iowa Department of
Transportation (IDOT). IDOT confirmed receipt of the report and is now reviewing the
construction.
PARKS MASTER PLANNING DOCUMENT AND DESIGN ASSISTANCE
MSA is coordinating a zoom meeting with the City to discuss their comments.
BELMONT ROAD TIFF
MSA is holding on this project.
COLLEGE DRIVE STORM WATER DRAINAGE ASSESSMENT
MSA is holding on this project.
PROJECT UPDATE
MSA
Page 1 of 2
P:110800s110870s1108761PROJECT UPDATES & MEETINGS 1210209 Riverdale Project Update.docx
PROJECT UPDATE
City of Riverdale, IA
February 9, 2021
IOWA DEPARTMENT OF NATURAL RESOURCES MISSISSIPPI RIVER TRIBUTARY FLOOD STUDIES
After Councilperson Heddlesten's presentation, it appears the role MSA was playing in this is
most likely complete.
WATER MAIN BREAK ON FENNO ROAD
MSA has prepared a draft report evaluating the recovery of Fenno Road.
MSA visited the project site while Kline was cleaning the sewer. The cleaning operations caused
sewage to back up in Exide's warehouse. They came up to complain. MSA furnished Exide with
rubber sheeting and bottles of bleach to help seal the floor drains. In addition, the bleach can be
utilized in the subsequent clean up.
Kline is cleaning much more sewer than originally anticipated. However, they are definitely getting the
sewer cleaned out.
WOODS ESTATES _ ADDITION 2
MSA has submitted a Professional Services Agreement to the City to assist in dedicating this next
phase of the Woods Estates Development.
MISCELLANEOUS
PROJECT UPDATE
MSA
Page 2of2
P:\10800s11o870s\108765PROJECT UPDATES & MEETINGS1210209 Riverdale Project Update.docx
Report
Date: February 9, 2021
To: Members of the City Council
Mayor Mike Bawden
From: Fire Chief Chris Bernard
Re: Report to Council for 1-18-21 to 2-1-21
Calls:
Fire and EMS call activity for the period included the following:
• 1-18 EMS 309 Circle Dr
• 1-23 MAF 2505 Devils Glen Rd
• 1-26 MAF 6794 Jakes Ln
• 4426 State St EMS
• Training:
• PM's
• Fire truck tire chains, driving in icy conditions
• Winter condition pump operations
Other Items:
• Air compressor expected to arrive Wednesday 2/3/21
City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com
Task name Task description Start time End time Duration Durati on in hi Note Tag
Building Jan 28, 202Jan 28 , 2021 at 2:00 5:00:00 5 Emails & one
Streets Jan 28, 202Jan 28, 2021 at 3:00 1:00:00 1 Prep and place temporary speed limi
Building Jan 29, 202Jan 29, 2021 at 12:01 3:00:00 3 Emails
Streets Jan 29, 202Jan 29, 2021 at 2:30 2:30:00 2 .5 Picked up
Snow/Salt Jan 29, 202Jan 29, 2021 at 3:30 1:00:00 1 Refill salt buckets
Snow/Salt Jan 31, 202Jan 31, 2021 at 12:31 1:00:00 1 Shovel and salt City Hall sidewalk
Building F eb 1, 202: Feb 1, 2021 at 9:30:( 1:00:00 1 Emails
Snow/Salt Feb 1, 202: Feb 1, 2021 at 11:30 2:00:00 2 Salt CH
Building Feb 1, 202: Feb 1, 2021 at 12:30 1:00:00 1 Fuel truck
Building Feb 2, 202: Feb 2, 2021 at 11:00 1:00:00 1 Emails
Streets Feb 2, 202: Feb 2, 2021 at 1:00:( 2:00:00 2 Delivered
Snow/Salt Feb 2, 202: Feb 2, 2021 at 3:00:( 2:00:00 2 Drive around
Building Feb 2, 202: Feb 2, 2021 at 3:30:( 0:30:00 0.5 Payroll and reports
Task name
Building
Inspections.
General Maintenance
RFD
Building
Streets
Building
Snow/Salt
Snow/Salt
Snow/Salt
Snow/Salt
Building
Snow/Salt
Building
Snow/Salt
Task descripti on
Start time
Jan 21, 2021 at 9:00:00 AM
Jan 21, 2021 at 10:00:00 AM
Jan 21, 2021 at 12:00:00 PM
Jan 21, 2021 at 2:00:00 PM
Jan 22, 2021 at 9:00:00 AM
Jan 22, 2021 at 12:09:00 PM
J an 25, 2021 at 9:30:00 AM
Jan 25, 2021 at 11:30:00 AM
Jan 25, 2021 at 8:00:00 PM
Jan 26, 2021 at 6:30:00 AM
Jan 26, 2021 at 4:00:00 PM
Jan 27, 2021 at 8:30:00 AM
Jan 27, 2021 at 9:30:00 AM
Jan 27, 2021 at 12:00:00 PM
Jan 27, 2021 at 2:30:00 PM
End time
Jan 21, 2021 at 10:00:00 AM
Jan 21, 2021 at 12:00:00 PM
Jan 21, 2021 at 2:00:00 PM
Jan 21, 2021 at 3:00:00 PM
Jan 22, 2021 at 12:00:00 PM
Jan 22 , 2021 at 1:09:00 PM
Jan 25, 2021 at 11:30:00 AM
Jan 25 , 2021 at 12:30:00 PM
Jan 25, 2021 at 11:59:00 PM
Jan 26, 2021 at 8:30:00 AM
Jan 26 , 2021 at 6:30:00 PM
Jan 27, 2021 at 9:30:00 AM
Jan 27, 2021 at 12:00:00 PM
Jan 27, 2021 at 2:30:00 PM
Jan 27, 2021 at 3:30:00 PM
Durati on
1:00:00
2:00:00
2:00:00
1:00:00
3:00:00
1:00:00
2:00:00
1:00:00
3:59:00
2:00:00
2:30:00
1:00:00
2:30:00
2:30:00
1:00:00
Duration in hours Note Tag
1 Emails
2 Woods biweekly inspection and report
2 Remove toolbox and rack from pick up in prep for taking to Lindquist for repairs
1 Pick up tw o batteries from batteries plus for flashlights
3 Emails
1 Fe nno Rd
2 Emails
1 Fill salt spreader prep it for coming storm
3.9833333 City Hall parking
2 City Hall sidewalk
2. 5 Bike path
1 Emails
2.5 Use up salt at the
2.5 Remove old
1 Bu s stop on
RESOLUTION 2021-04
A RESOLUTION PROVIDING COUNCIL AUTHORIZATION TO ENGAGE MSA PROFESSIONAL
SERVICES TO PREPARE MATERIAL FOR THE TRANSFER OF INFRASTRUCTURE IN WOODS
EDITION SECOND PHASE TO THE CITY OF RIVERDALE, IOWA
WHEREAS, the City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and
operating under the laws of the State of Iowa;
WHEREAS, the public infrastructure located in the second phase of the Woods Estates of
Riverdale housing subdivision is complete and construction of homes in the phase is
currently underway; and,
WHEREAS, the developer, Woods Development, is actively planning on the third phase
of the development, turning its attention and resources to the land lying along the
eastern and northern edges of the former Welch Farm property; and,
WHEREAS, it is in the interest of both the developer and the City to proceed with the
process of reviewing, inspecting, evaluating, accepting and adopting the public
improvements made by Woods Development in the second phase of their subdivision
by the City so that the stormwater, sewer, utility and roadway improvements can be
managed and maintained by the City as part of its regular, on -going operation; and
WHEREAS, prior to accepting those public infrastructure improvements, the City's
engineer, MSA Professional Services, must review, evaluate and actively manage the
various component parts that make up the public improvements so they can be
conveyed to the City in good order and with the required financial and quality
guarantees; and
WHEREAS, on January 15, 2021, MSA Professional Services provided a project proposal
to provide the required services (see attached Exhibit "A"); and
WHEREAS, the estimated costs of up to $7,500 are a qualified cost that can be
reimbursed by the tax increment generated by the project and collected by the City
over a span of the next ten years.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA,
SECTION 1 The City Council hereby approves the proposed professional services
proposal as outlined in Attached Exhibit "A";
Resolution 2021-04:
A Resolution providing Council authorization to engage MSA PROFESSIONAL
SERVICES to prepare material for the transfer of infrastructure in Woods Edition
Second Phase to the City of Riverdale, IA
February 9, 2021
SECTION 2 The City Council directs and authorizes the City Staff to prepare
documents certify the costs associated with this work as reimbursable by the TIF fund
established for this development project; and
SECTION 3 Furthermore, the City Council directs the City Administrator to prepare
documents all required documents for review by the Planning & Zoning Commission so
they can pass on their recommendation to the City Council for acceptance of the
public infrastructure to be conveyed by the developer to the City once all of the public
improvements are complete and judged to be in good order by both the City's
Engineer and P&Z Commission; and
SECTION 4 The City Council authorizes the expenditure of no more than $7,500 to
provide all of the professional services in the proposal attached as Exhibit "A".
Passed, approved and adopted this 9th Day of February, 2021.
APPROVED ATTEST
Michael Bowden, Mayor Katie Enloe, Deputy Clerk
MSA
Professional
Services Agreement
This AGREEMENT (Agreement) is made today January 26, 2021 by and between CITY
OF RIVERDALE (OWNER) and MSA PROFESSIONAL SERVICES, INC. (MSA), which
agree as follows:
Project Name: Woods Estates - Addition 2 Dedication
The scope of the work authorized is: See Attachment B
The schedule to perform the work is: Approximate Start Date:
January 29, 2021
Approximate Completion Date:
April 10, 2021
The estimated fee for the work is: $7,500.00
The retainer amount required is: 0.00
NOTE: The retainer will be applied toward the final invoice on this project.
All services shall be performed in accordance with the General Terms and Conditions of
MSA, which is attached and made part of this Agreement. Any attachments or exhibits
referenced in this Agreement are made part of this Agreement. Payment for these
services will be on a time and expense basis.
Approval: Authorization to proceed is acknowledged by signatures of the parties to this
Agreement.
CITY OF RIVERDALE MSA PROFESSIONAL SERVICES, INC.
Michael Bawden
Mayor
Date:
Clerk Name (Printed)
Clerk Name (Signature)
Date:
110 Manor Drive
Riverdale, Iowa 52722
Phone: (563) 355-2511
Kevin, Bailey, P.E.
Team Leader
Date: January 15, 2021
-4#L-
Christian R. Cooper, P.E., CPESC.
Project Engineer
Date: i /5 79J
2117 State Street, Suite 200
Bettendorf, Iowa 52722
Phone: (563) 424-3696
Page 1 of 4
G:110\ 10876\108760771Contrad110876077 210107 PSA docx
ATTACHMENT B:
SCOPE OF WORK
UNDERSTANDING:
MSA understands that Developer, Mr. Seth Woods has completed the construction of
infrastructure improvements for Woods Estates, Addition 2. Furthermore, MSA
understand Mr. Seth Woods and the City of Riverdale intend to begin the process of
dedicating Woods Estates, Addition 2. MSA, acting as the Engineer for the City, will
assist the City in this process. MSA's proposed scope of work is based on the
understanding of the tasks they will perform that are specific to MSA. It is assumed that
any dedication requirement not included in this scope of work will be provided by the
City of Riverdale or their appointed agent.
In order to assist the City of Riverdale, MSA will perform a review and supplemental
inspection / checklist process. This process is intended to check and verify the City's
construction standards were met. If the construction inspections were well documented
and the results of testing are available and acceptable, it is likely MSA's fees will be less
than those proposed in this Professional Services Agreement (PSA). Likewise, it is also
possible that MSA's effort may exceed that which is anticipated in preparing this PSA.
Therefore, the fee stated in this PSA reflects a point at which MSA will seek additional
authorization to proceed rather than a total fee.
MSA anticipates the following scope of work:
SCOPE OF WORK:
1. MSA will contact the City of Bettendorf to obtain construction observation records
and testing results. The expected testing will include a roadway sub -grade proof
roll, sanitary sewer deflection testing, sanitary sewer low pressure testing, and
manhole exfiltration testing. If the roadway proof roll tests are not available, MSA
will likely suggest an increase in the project bond amount and warranty period. If
the sanitary sewer tests are not available, MSA will require the Contractor to
complete these tests. The Developer / City may decide if these tests are to be
witnessed by another engineering firm or by MSA.
2. MSA will review the readily observable infrastructure improvements. The primary
purpose of this review will be to determine if construction is in conformance to the
approved plans. The secondary purpose will be to mark any non -detrimental
deviations in order to create a set of record plans. The MSA prepared record
plans will be submitted to the City.
3. If necessary, MSA will prepare a punchlist for the City to review and direct Mr.
Woods to rectify.
Page 1 of 2
(Attachment B: Scope of Work)
G:\10\10876\10876077\Contract\10876077 210107 PSA.docx
4. MSA will review the construction budget as prepared by the Developer's
Engineer. This will be done as a basis for preparing a warranty bonding value. A
summary of their review will be submitted in writing to the City.
5. MSA will confer with the City Administrator on an acceptable policy / process for
possibly transferring NPDES SWPPP requirements from the Developer to
individual home builders.
6. MSA will prepare a list of contingencies for the City to consider as part of taking
dedication of constructed improvements.
7. MSA will prepare a letter(s) with their recommendations for accepting dedication.
This recommendation will include a suggested dedication boundary. Legal
descriptions will be provided by the Developer's engineer.
8. MSA will participate in two Council Meetings to present the dedication of Addition
2 to the Council.
9. If at any point, there are tasks that MSA is directed to undertake by the City
Mayor or City Administrator that are not included in this scope of work, MSA will
send a letter to the City documenting this work. In doing so, MSA is not
indicating that they will exceed the authorized fee cap. They are indicating the
directed work was not originally anticipated.
10. MSA will notify the City when they have reached $4,500 and $6,500 in invoicing
levels.
11. If the authorized fee cap is reached prior to completing this scope of work, MSA
will stop further work until an amendment to this agreement is approved by the
City.
12. Upon submitting an invoice to the City,marked as final, this project will be
considered complete by MSA.
Page 2 of 2
(Attachment B: Scope of Work)
G:\10\10876\10876077\Contract\10876077 210107 PSA.docx
RESOLUTION 2021-05
A RESOLUTION TO APPROVE A TRANSFER OF FUNDS FROM THE LOCAL OPTION SALES TAX
FUND TO THE CAPITAL IMPROVEMENT FUNDS AND ROAD REPLACEMENT FUND
WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and
operating under the laws of the State of Iowa, and;
WHEREAS, the unspent funds from the City's Local Option Sales Tax fund has a balance
of $563,579.74.
WHEREAS, the Capital Improvement Levy Fund has a balance of $-24,464.05, the Road
Replacement Fund has a balance of $-403,266.92, and the Capital Project 2011 Fund
has a balance of $-15,014.54.
WHEREAS, the City Council recommends the City Clerk to make the following transfers
from the Local Option Sales Tax Fund to the Capital Improvement Levy Fund, Road
Replacement Fund, and the Capital Project 2011 Fund to bring the funds to a positive
balance per the Auditor's request:
Capital Improvement Levy -$24,464.05
Road Replacement -$403,266.92
Capital Project 2011-$15,014.54
WHEREAS, those transfers would leave a balance of $120,834.23 in the Local Option
Sales Tax Fund.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA,
That the City Council of Riverdale, Iowa authorizes staff to implement the transfer of a
total of $442,745.51 from the Local Option Sales Tax Fund and re -allocate those funds
between the Capital Improvement Levy ($24,464.05), Road Replacement ($403,266.92),
and Capital Project 2011 ($15,014.54).
Passed and approved this 9th day of February 2021.
APPROVED ATTEST
Michael Bawden, Mayor Katie Enloe, Deputy Clerk