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jan 10City of Greencastle ,,, Lynda R. Dunbar (1 0 9R_ City Hall = Clerk Treasurer One North Locust Street, P.O. Box 607 « ; Greencastle, Indiana 46135 765.653.9211 Idunbaracityofgreencastle. corn Greencastle Common Council Regular Meeting Minutes January 10, 2012 7:00 P.M. Greencastle City Hall Call to Order; Roll Call Mayor Murray called the meeting to order at 7:00 PM; upon roll by Clerk - Treasurer Lynda Dunbar the following were present: Adam Cohen, Jinsie Bingham, Mark Hammer, Phyllis Rokicki and Terry Smith II. Public Petitions and Comments: None III. Special Requests: None IV. Richard Hedge was sworn in by the Mayor. V. Department Reports: a. Cemetery — Ernie Phillips b. Engineer — c. Fire Department — Bill Newgent d. Park and Recreation — Rod Weinschenk e. Planner — Shannon Norman f. Police Department — Tom Sutherlin g. Department of Public Works — Brad Phillips h. Water &Wastewater Department — Richard Hedge i. City Attorney - Laurie Robertson Hardwick VI. Reports a. Mayor's Report Mayor Murray reported that there would be a meeting on January 26 about the proposed project on South Street b. Clerk- Treasurer's Report c. Councilors VII. Approval of Minutes a. Motion by Jinsie Bingham to approve minutes as presented, second by Phyllis Rokicki, 4 -0 Adam Cohen abstained, motion carried. VIII. Approval of City Claims a. Motion by Mark Hammer to approve claims as presented, second by Adam Cohen, 5 -0, motion carried. IX. Old Business: None X. New Business A. Organizational Matter 1. Election of Council President a. Motion by Phyllis Rokicki to nominate Adam Cohen, second by Jinsie Bingham, 4 -0 Adam Cohen abstained, motion carried 2. Date, Time and Place for 2012 Council Meeting a. Motion was made by Mark Hammer to have the Council meeting on the second Tuesday at 7:00 p.m. at City Hall, second by Jinsie Bingham, 5 -0, motion carried. 3. Annual appointment to Redevelopment Commission a. Jim Ruark and Erika Gilmore were presented to the council for reappointment. A motion by Adam Cohen was made to accept these names and second by Mark Hammer, 5 -0, motion carried. B. Council Assignment: The following assignments were made: 1. Planning Commission — Mark Hammer 2. Park Board - Phyllis Rokicki 3. Economic Development Commission — Jinsie Bingham 4. Cable Access — Adam Cohen 5. Chamber of Commerce — Laurie Hardwick 6. Tree Board — Terry Smith 7. Greencastle /Putnam County Development Center — Jinsie Bingham 8. Putnam County 911 —Terry Smith 9. Putnam County Community Foundation: Names of Keith Archer and Phil Gick were presented to the Council. A motion by Adam Cohen was made to assign Keith Archer, second by Jinsie Bingham, 5 -0, motion carried C. Department Liaisons: The following assignments were made: 1. Department of Public Works — Mark Hammer 2. Fire Department — Terry Smith 3. Forest Hill Cemetery — Jinsie Bingham 4. Parks and Recreation — Phyllis Rokicki 5. Planning — Mark Hammer 6. Police Department — Terry Smith D. Retreat Dates for the Council will by January 17, 2012 and January 19, 2012 at 7:00 at City Hall E. Resolution 2012 -1 — A Resolution Approving the Creation of the Greencastle Economic Development Area by the Greencastle Redevelopment Commission 7. Bill Dory discussed the Economic Development Area. Questions were Asked by Council. Jinsie asked that a correction of street names be made. Motion by Adam Cohen to approve as presented, second by Terry Smith, 5 -0, motion carried F. Resolution 2012 -2 — A Resolution Replacing 2004 -36, Authorizing the Use of Credit Cards for City Officials Motion by Terry Smith to approve as presented, second by Mark Hammer 5 -0, motion carried G. Ordinance 2012 — 1 — An Ordinance Amending Ordinance 2009 -1 Establishing an Employee Handbook for Employees of the City of Greencastle. FIRST READING: Motion by Terry Smith to approve as presented, second by Jinsie Bingham, 5 -0, motion carried. XI. Adjournment Motion by Jinsie Bingham to dismiss at 8:20 PM, second by Adam Cohen, 3 -0, Motion carried. Susan V. Murray, Mayor ATTEST: Lyn,da R. Dunbar, Clerk Treasurer