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HomeMy Public PortalAbout19800813 - Agenda Packet - Board of Directors (BOD) - 80-17 Meeting 80-17 AM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors A G E N D A August 13, 1980 7 :30 P.M. (7: 30) ROLL CALL APPROVAL OF MINUTES WRITTEN COMMUNICATIONS ADOPTION OF AGENDA ORAL COMMUNICATIONS OLD BUSINESS WITH ACTION REQUESTED (7: 45) 1. Proposed Fire Management Plan for Monte Bello Open Space Preserve - S. Sessions (8:45) 2. Procedural Amendments to the Land Use and Management Planning Process - S. Sessions I NEW BUSINESS WITH ACTION REQUESTED (9: 00) 3. Use and Management Plan Review for El Sereno and Costonoan Way Open Space Preserves - S. Sessions (9: 10) 4. Schedule for Thornewood Proposal Solicitations - S. Sessions (9: 25) 5. Support for the California Parklands Act of 1980 - H. Grench OLD BUSINESS WITH NO ACTION REQUESTED (9: 30). 6. Monte Bello Open Space Preserve Parking Lot Study - S. Sessions (9: 3 5) INFORi'viATIONAL REPORTS CLAIMS EXECUTIVE SESSION - Land Negotiations and Personnel Matters ADJOURNMENT Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S,Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin P.a C-80-14 August 13r1980 Meeting 80-17 REVISED C MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S # Amount Name Descrij2tiorL 1290 $ 751.93 Pacific Telephone Phone ' 1291 300 .00 Susan Cretekos Patrol Services-July Windmill Pastures 1292 39 . 50 Frederic B. Barton Site Maintenance-Ranger Officr 1293 196. 20 P.G. & E. Utilities .1294 176. 00 Communications Research Co. Radio Equipment Maintenance- August 1295 490 .92 Hubbard & Johnson Field Supplies and Site Repai' 1296 40. 00 City of Palo Alto Subscription-Planning Commiss� ion Agendas and Minutes 1297 167 . 51 Carolyn Caddes Outside Services-Photography 1298 25. 47 El Camino Dodge District Vehicle-Maintenance 1299 217. 51 California Signs of the Times Signs-Fremont Older and Rancho San Antonio 130U 745. 50' Flinn, Gray, and Herterich Insurance 11301 562 . 34 Mobil Oil District Vehicle Expense 1302 70 . 39 Pisani Carlisle Graphics Election Forms 1303 52 . 70 Herbert Grench Meal Conference 1304 31. 80 Dennis Danielson Ranger Uniforms 1305 28. 69 David Camp Ranger Residence Maintenance 1306 39 .22 Bill Upson Private Vehicle Expense 1307 240 .02 B & H Equipment' Rental for Pump and Roto Hammer 1308 469 . 13 Bay Microfilm, Inc. Microfilming of Office Documents 1309 100 .09 Black and Decker Field Tools 1310 800 .00 California Advocates, Inc. Legislative Consultant-July 1311 45. 00 Central Permit Office Aerial Maps 1312 10 . 38 The Dark Room Photo for Newsletter 1313 9 .05 Excel Pool and Patio, Inc. Pool Net-Black Mountain Water System 1 'F 350 .00 FLAME Services for Monte Bello Fire Management Plan Consultant 1315 91.06 Harfst Assoc. ,Inc. Computer Services-July 1316 79 .72. The Hub Ranger Uniforms 1 C-80-14 { August 13, 1980 Meeting 80-17 Page 2 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i l C L A I M S 'i Amount Name Descri tion � 1317 $ 647. 50 I.B.M. Service Agreement-Selectrics August 1980-July 1981 1318 16 .41 Kragen Auto Supply District Vehicle Expense i 11319 291. 50 Los Altos Garbage Garbage Service j1320 12.00 Meredith Sun Subscription Renewal 11321 115.76 Minton`s Lumber and Construction Materials for Black Mtn ii1322 20 .00 National Recreation & Subscription Park Assoc. '; 1323 17. 37 Norneys Office Supplies k � 1324 .7:.88 Peninsula Blue Print Blueprints 1325 71.92 Rancho Hardware & Garden Field and Shop Supplies Supplies 1326 22 . 16 San Jose Art Office Supplies 1327 974 .74 Shell Oil Co. District Vehicle Expense i ' 1328 386.00 Techni-Graphics ,Inc. Office Supplies-Stationery 1329 60.00 University of California- Time Management Seminar- Santa Cruz Charlotte MacDonald 1330 247. 23 Xerox Corp. Duplicating Equipment- Installment Payment(August) � 1331 106. 50 ZZZ Sanitation Portable Toilets-Los Trancos ' 1332 119 .70 Steve Sessions Private Vehicle Expense 1333 43 . 40 Robert Camyre Private Vehicle Expense 1334 164 .53 Petty Cash Postage,Private Vehicle Expense, Meal Conference, Office Supplies and Books 1335 300 ,000 . 00 First American Title- Land Purchase - Garrod Guaranty Company* * Added to Revised Claims List August 13, 1980 at Board Meeting R-80-47 (Meeting 80-17 8/13/80 Agenda Item No. 1) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT August 5, 1980 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY: S. Sessions, Land Manager PREPARATION: C. DiGiovanni, Environmental Resource Planner SUBJECT: Proposed Fire Management Plan for Monte Bello Open Space Preserve Introduction: The Monte Bello Open Space Preserve Use and Management Plan which you preliminarily adopted on July 11, 1979 (see report R-79-29, dated July 5, 1979) contained a recommendation that staff contract with a fire management consultant to develop a plan to decrease the fire danger on the Preserve. Open Space Management staff considered this project to be of critical importance, and since funds for the preparation of this plan were contained in the 1979-1980 fiscal year budget, a contract was entered into with Mr. Jason Greenlee of FLAME (Fire and Land Management Enterprises) and the plan was completed in November, 1979. Subsequently, in February, 1980, staff applied for a grant from the California Department of Forestry, through the Urban Forestry Program, for funds to implement the first phase of the plan, which would be the first year 's burning program. The grant was awarded for $12, 000, and the grant contract is ready for District approval. The fire management plan calls for work to begin on fireline con- struction in August. Therefore, the plan is being presented for your approval at this time, and Mr. Greenlee will be present at your meeting of August 13 to review the fire management plan and to answer any questions you may have about the project. A. Fire as a Land Management Tool Fire used in a controlled manner and directed towards reduction of excess fuel material can be beneficial to the land, as well as beneficial to the District. (1) Fire as a Natural Part of the Forest Ecosystem Fire can be a beneficial part of the forest ecosystem. Naturally occurring lightning fires, and fires set by pre- European civilizations , frequently burned through the forests, which kept dead plant materials, or "fire fuels" from building up to levels which would have caused destructive R-80-47 Page Two wildfires. These fires generally burned slowly through the understory and kept the ground litter low enough so as to reduce its hazard potential. (2) Fire helps maintain forests in a healthy condition in the following way: (a) By reducing fire fuels composed of downed trees, dead standing trees, forest litter and dense under- growth, thereby protecting the forest from potential catastrophic wildfires which would destroy the entire community; (b) By maintaining openings in forest canopies, which allows sunlight to reach the forest floor and young plants; (c) By stimulating regeneration of many types of plants that are dependent upon light fires to (1) expose mineral soil as an appropriate seedbed, (2) release seeds from cones, or (3) germinate seeds by cracking the seed coat; (d) By keeping insect and fungus populations down to levels which a forest can withstand, where individual trees may be affected, but entire groves are not lost; (e) By releasing plant nutrients to the soil which are bound up in downed woody materials; and (fo , By maintaining the diversity of foods available to wildlife which in turn maintains healthy and diverse animal populations . (3) Controlled Burning Fire can be reintroduced to forests by burning under prescribed conditions. A controlled burning plan is pre- pared according to the following procedure: (a) An assessment is made of the burn area landscape and how it will affect fire behavior. Important factors considered are: topography, fuel load, vegetation type, and the pattern Of plant communities. (b) Burning units, and the sequence in which they will be burned, are established. (c) Firelines are constructed by removing vegetation in strategic places where roads or natural barriers, such as creeks, will not be adequate to contain the fire. (d) The purpose or the desired effect of the burn is decided upon so that the suitable burning method can be selected. R-80-47 Page Three (e) A weather "prescription" is established defining the conditions of temperature, wind speed, air humidity, and soil and fuel moisture under which burning will take place in order to achieve the desired fire intensity. In summary, then, a controlled burn can be used to restore a forest to its natural state which, especially in ad- jacent urban areas, benefits land management agencies, neighbors of forested lands, and the general public by decreasing the fire hazard. The objective is to burn a forest carefully before it can burn out of control. B. The Monte Bello Fire Landscape The Monte Bello Ridge/Stevens Canyon area has been protected from fire for the last 50 years, and as a result, a large volume of fire fuel has accumulated. According to the fire management consultant, the forest on the Monte Bello Preserve is in a condition that would make controlled burning the most effective method of decreasing this fuel load. The topography of the Preserve is ideal for large scale broadcast burning since the Monte Bello grassland ridgetop can act as an ex- pansive fuelbreak, as can Stevens Creek. In another ten years, the fuel load on the Monte Bello Preserve could be so dangerously high that burning could only be done using extensive hand labor to mechanically collect and pile fuels. C. The Controlled Burning Plan The Board has received copies of the Monte Bello Open Space Preserve Fire Management Plan, and copies are available at the District office for review by members of the public. The plan recommends that the District initiate an on-going con- trolled burning program beginning this fall after the season 's first inch of rain. The attached map shows the proposed burn areas, and Table 1A shows when and how often each area would be burned. The burning method would achieve a patchwork effect of burned sections interspersed with unburned sections to minimize soil erosion and to maximize suitable wildlife habitat. Grassland, chaparral and oak-madrone-Douglas fir forest underburden would be burned. 1. Pre-Burn Phase. Pre-burn preparation and planning include the following steps : a. Training. The consultant would hold several training sessions to prepare District Rangers and a California Conservation Corps (CCC) crew for implementing the plan. R-80-47 Page Four b. Fireline Construction. At the July 9, 1980 Board Meeting, the construction of firelines preparatory to the fall burn was approved. Working with a CCC crew, District Rangers will cut firelines until the burn takes place. Depending on the availability of CCC labor and the progress of the work, it may be possible to cut the firelines that will be required for the first three years of the program. c. Publicity. A full-scale public relations and public education effort involving the local newspapers and, when appro- priate, television news programs, would begin when the field work starts . Also, other interested land manage- ment agencies and organizations would be invited to follow the progress of the project. 2. Burning Phase. Burning would take place when fireline construction has been completed and after the first inch of rain in the fall, which usually occurs in October or November. An entire month is allotted for the burn period, since burning can only occur when weather conditions fit the prescription established by the consultant. Up to 40 acres a day could be burned. Burning would be conducted by District Rangers and a CCC crew supervised by the consultant. Stand-by services would be provided by the Palo Alto Fire Department as appropriate. In addition to a burning crew, a mop-up crew with radio co,-mnunication would be stationed on the site 24 hours a day for three days following each burn day for safety purposes. Since this entire project is dependent upon weather con- ditions, it is possible that after only a couple of days of burning, a heavy rainfall could make it necessary to post- pone the completion of the burn until the next spring or fall. 3. Post-Burn Phase. When the burning is completed, other agency land managers would be invited to participate in an on-site inspection of the project area and an assessment of the project results. Generally, within weeks after the completion of the burn and the first rains, new grasses appear, and the burned area returns to a grassy state. This rate of recovery is carefully monitored in order to evaluate the burn and to predict future burns. R-80-47 Page Five An important part of the fire management program would be the establishment of a self- guided interpretive trail through burned and unburned sections of the Preserve to educate visitors about the use of controlled burning as a land management tool. This trail route would use existing roads and trails. The tentative schedule of work to be accomplished during this project would be as follows : Dates Task Personnel Aug. 1 - Oct. 1 Fireline Construction CCC crew of 9 MROSD crew of 1 Oct. 1 - Oct. 31 Burning CCC crew of 20 MROSD crew of 4 Oct. 1 - Nov. 15 Mop-Up CCC crew of 10 MROSD crew of 1 D. Neighborhood Response to the Plan. The District held a public neighborhood meeting on July 22, 1980 at the Saratoga Summit CDF station to inform Preserve neighbors about the proposed fire management plan. The areas of concern addressed by adjacent neighbors were liability and the District's assumption of liability. E. Neighbor Support. One neighboring land owner not only supported the proposed fire plan, but has asked the District to allow him to participate in the "burn program" . F. The Grant. A $12,000 Urban Forestry grant has been awarded for the first year' s burning program. The grant funds will pay for consultant services and District labor. The District's matching share will be $1,400 of in-kind services in the form of overhead. An itemized budget, which was submitted as part of the grant application, is attached. G. Environmental Impact Assessment The proposed burn project area is contained within the City of Palo Alto, which would be the lead agency for the determination of environmental impacts associated with the project. In order for the City to be able to make this determination, the District must prepare a preliminary environmental assessment of the project area, which would include a survey of natural and cultural resources, R-80-47 Page Six and address mitigation measures which would be applied to avoid any significant negative impacts on those resources . The City of Palo Alto would then evaluate the environmental assessment and, in the absence of significant findings, the City would issue a negative declaration for the project. Should the City of Palo Alto determine that an Environmental Impact Report is required, the project would be held in abeyance until an E. I .R. was prepared, and approved by the District. H. Liability Staff has conferred with the District's Legal Counsel and in- surance carriers about the District's potential liability ex- posure in a controlled burning program. It is the opinion of both that the project would be covered under the District's liability policies and that the coverage amounts, $1,000,000 and $3,000, 000, are sufficient. I recommend that you also hear directly from Legal Counsel and ascertain whether, in your judgment, any qualifications to this opinion are sufficiently strong to merit further study. Recommendation: It is recommended that (after hearing from Legal Counsel and feeling satisfied with his report) the Board adopt the Fire Management Plan for the Monte Bello Open Space Preserve, authorize the General Manager to enter into a grant contract with the California Department of Forestry to begin implementation of Phase I of the plan in the fall of 1980 , and direct staff to proceed with obtaining environmental clearance for the project from the City of Palo Alto. Although you are being asked to adopt the entire fire management plan, you are only asked to authorize Phase I burning as identified in the report. Subsequent burn phases would be presented to you for approval annually. I \ V, \1t 117. •• i--�- HIKING TRAILS Y` �-*--♦+ HIKING Q EQUESTRIAN ROAD PARKING : : Q► PAGE MILL ROAD `* ''*. C RIDGETOP RANCH :.. .:: `.� PARKING A 1 a ti= �. DOCENT E �� 3 SAN MATEO COUNTY �► 4 OL i r SKYLINE CO 1 mile /1 PARK MIDPENINSULA REGIONAL OPEN SPACE DISTRICT: MONTE BELLO FIRE MANAGEMENT AREA Table 1A SUMMARY OF CONTROLLED BURNING PLAN Fire Management Burning Vegetation Area Number Frequency Type 1980 1981 1982 1983 1984 1985 19$6 1987 1988 1989 Y 1A ( 1 -5 yrs ) Grass X x X X 1B (5-20 yrs) Brush x x 2A (5-20 yrs) Brush X x 2B (20-30 yrs) Forest X 3 ( 1 -5 yrs) Grass x x 4A (1 -5 yrs) Grass x x 4B (5-20 yrs) Brush Forest x X 5A ( 1 -5 yrs) Grass X x 5B (20-30 yrs) Forest X 6A ( 1 -5 yrs) Grass x x 6B (20-30 yrs) Forest X 7 (20-30 yrs) Forest X Itemized Project Budget CONTROLLED BURNING PROGRAM MONTE BELLO OPEN SPACE PRESERVE I, Grant Amount A. Professional Consultant Services 1. Burn preparation, burn and post-burn $1,900 supervision and training & administration B. MROSD Labor 1. Pre-burn fireline construction $4,800 Crew of 1 for 80 days 2. Burn $1,600 Crew of 4 for 5 days 3. Burn Mop-Up $21900* Crew of 1 for 24 hours/day for 15 days 4, Project Coordinator $2,400 30 days 5. Public Relations/Public Education Program $400 Total Grant Amount $12,000 C. No Cost Labor 1. Pre-burn fireline construction ($46,080) Crew of 9 for 80 days 2. Burn ( $6,400) Crew of 20 for 5 days 3. Burn Mop-Up ($11,520) Crew of 4 for 24 'hours/day for 15 days 4. Student monitoring of vegetation --- Growth, soils and animal activity After Burn (On-going project) Dollar Value of ($64,000) No Cost Labor II. Matching Contribution A. MROSD Overhead Gas and other field consumables, secretarial $1,200 support, drafting technician time (10% of Grant Amount) Total Dollar Value $80, 000 of Project Approx. *Since the full estimated cost of the project has not been awarded, the MROSD will absorb $2,000 of this item. M-80-53 (Meeting 80-17 8/13/80 Agenda Item No. 2) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM July 31, 1980 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: J. Fiddes, Administrative Assistant SUBJECT: Procedural Amendments to the Land Use and Management Planning Process At your meeting of July 23, 1980 , you deferred this agenda item on the Procedural Amendments to the Land Use and Management Planning Process to your meeting of August 13, 1980. My report (R-80-51, dated July 16, 1980) to you on the matter included the new pro- cedural revisions and recommended action and was included in your packet of material for the July 23 meeting. I R-80-46 (Meeting 80-17 0 8/13/80 Ag MIDPENINSULA REGIONAL OPEN SPACE DISTRICT enda Item No. 3) REPORT August 5, 1980 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY: S. Sessions, Land Manager PREPARED BY: D. Woods, Environmental Management Planner SUBJECT: Review of Use and Management of Planning Area VII (El Sereno and Costanoan Way Open Space Preserves) Introduction: The Open Space Management planning process requires use and management plans for District lands to be reviewed in depth approximately every two years. The present report represents such a review, and the purpose of the review process is to evaluate the status of policy, use, and physical improvements of the preserves. This use and management plan review is for Planning Area VII, which includes Costanoan Way and El Sereno Open Space Preserves. Since the last review on October 24 , 1979 , there has been one addition to this planning area, the 35 acre Lovell property adjacent to the El Sereno Open Space Preserve. Although the Board has not formally adopted a site emphasis policy which would categorize emphasis levels for various District lands, it is anticipated that neither Costanoan Way (because of its small size) or El Sereno (because of its poor accessibility) will be significantly developed under current open space management budget guidelines. A. Costanoan Way Open Space Preserve There have been no changes in the status of the 2. 1 acre Preserve. The site remains unused, and there has been no recurrence of the dumping problems that existed when the site was purchased. No recommendations for improvements were made in the previous use and management plan review. The Preserve does not currently have recreational potential, and no development is being recom- mended now. Dedication Status Dedicated. R-80-46 Page Two B. El Sereno Open Space Preserve The final draft of the Santa Clara County Trails and Pathways Plan has been prepared for the revised Santa Clara County General Plan which is expected to be adopted in November of this year. The Plan strongly urges cities and other appropriate jurisdictions to incorporate the proposed trail system into their local plans. Trails on the El Serena Open Space Preserve are shown on the Trails and Pathways Plan and have been included in the Los Gatos Trail Plan. This site continues to receive only light recreational use. Recent conversations with neighbors have indicated an increase in use, and problems on the westerly and northerly boundary of the site. The new addition to the Preserve, the Lovell property, has presented new management problems. Linda Vista Avenue, a dirt road through this property, is a popular route for motor- cycles and other vehicles. Parking facilities, signing, trail construction, and brochure development are aspects of the site emphasis concept that will be addressed when guidelines are established for site emphasis categories. In the meantime, the following recommendations reflect an effort to maintain a status quo level of use and management. Status of Existing Major Recommendations The status of use and management plan recommendations contained in last year' s review (report R-79-36, dated October 17, 1979)and the acquisition report (report R-80-14, dated April 3, 1980) are: 1. Construct an 8 to 10 car parking area below the Montevina Road entrance. Status: The current demand for parking on the site has not increased and does not warrant construction of a parking area. 2. Study the suitability of using the two small meadows for cattle grazing. Status : The limited size of grazing units, shallow soils, non-desirable forage, lack of fencing, and availability of water make this site unsuitable for grazing. 3. Provide a site information sheet. Status: An 8�" X 11" site information sheet is updated annually and made available at the District office. 4 . Re-open Sheldon Road for patrol purposes. R-80-46 Page Three Status: Sheldon Road has not been re-opened. Although the funds were available in the 1979-1980 fiscal year budget, staff felt it had not exhausted other alternatives to the District' s funding of the entire project. Staff is continuing to encourage the County Fire Marshal to open the road for emergency access. The road is still considered a viable patrol road, and if an alternative is not found in 1980-81, staff will be requesting the funds again next year. 5. Improve the PG&E road in the southeast corner of the Preserve. Status: PG&E has not shown an intent to upgrade the road. The road is considered important for patrol and emergency access, so will be improved this summer. Funds are included in the 1980/1981 budget. 6. Install Preserve Boundary signs and fencing along Linda Vista Avenue as needed. The Linda Vista entrance gate to the 51 acre portion of the Preserve has been continually vandalized. Vehicles are passing through the property to camp on the adjacent property. A pipe gate and regulatory sign will be installed. Now Use and Management Recommendations 1. Delete Montevina Road parking area. Discussion: This item could be reinstated in a future plan update if warranted. 2 . Install new fencing and hiking/equestrian stile at Bohlman Road. Discussion: The fence and gate at the end of Bohlman Road does not permit equestrian access. A neighbor has informed District staff that there is an increased demand for equestrian access at this point. 3. Install a pipe gate and hiking stile at the end of Montevina Road. Discussion: The existing chain link gate is highly vandalized and w'1-11--Ee replaced with a standard District pipe gate designed to withstand vehicle impact. 4. Install new fencing and hiking stile at the end of Sheldon Road. Discussion: The condition of the fence and gate is poor. Since the road is overgrown and washed out, it is not necessary to rebuild the gate. Instead, a hiking stile will be installed. 5. Monitor motorcycle access on the easterly boundary and install fencing if needed. Discussion: There have, on occasion, been motorcycles gaining access through private property on Woods Road and Oak Knoll. These neighbors have controlled the problem, but if it reoccurs, fencing and barriers would be needed. R-80-46 Page Four Dedication Status El Sereno Open Space Preserve has 967 acres dedicated. There are 51 acres separated from the major portion of the Preserve which are not dedicated. Discussion: The 51 acres are recommended to remain undedicated to allow for a possible trade with adjacent land owners. Recommendations: It is recommended that the Board adopt the use and management recommendations contained in this report. f _. ''` } _ Z /��!� •fie i •� ! J tia 1 ` •�t a o High .; Se a AaAlnr -- A )> O f ����_<�4-� `�i \ �=1.:�. �~ .,• Saratoga � '� .. � z ww oMonte 'A y 7 �+ d L,! _ aoll —.y � � •/� � "_ ,/ CI. ur ntAsnNr atOS• �pL „r� t IQ �`_ iA r •'.. - •F •\, i� \`\ J' "\ \ �7' •1 .� r� i \'� 5 r;•.t/Ur�n.rr,. � -�\F r-;ALA ye I ` \J / .� i p L�'Y NlL1IlMULON RES. OUADAIUPE j�:� I I 1 "� /0�..�\:\1���` - �� �• \\ \ -� �` f �`.1\ /ry/ WATER 1. ;oiWAFER REC RES..AREA NEC.ARFA as `� �_ J/ /� � �•�tr EXHIBIT A — SITE MAP (USGS) -' \� ••! a —Re e _ri -> +( I2` --� '. Nedww •Aldercrull ✓ �~ \�' \..\ ._ �. , [stiles Holy Cityr",,, 51 " E�eke tide • � Sch __ \ l � � ,,• \ � EL SERENO OPEN SPACE PRESERVE ( _ - ,- �� `'� •r. �� ) +r ���� A �5 , N 3C "' ( t t �\ krxrrarafrN ��/, s Glenwood. 1,6 + .n 00 ' NORTH ` _ Black - -�� M-80-56 Ak e (Meeting 80-17 8/13/80 Agenda Item No. 4) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM August 7, 1980 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: S. Sessions , Land Manager SUBJECT: Schedule for Thornewood Proposal Solicitations At your meeting of July 23, 1980, you requested staff to prepare a schedule for proposal solicitations in order to evaluate lease and use possibilities of the Thornewood house. Based on experience with the Fremont Older, Picchetti and Hassler sites, the outline would be as follows : Month 1 2 3 4 5 6 7 8 9 10 11 12 1. Identify site constraints (1-3 months) 2. Establish Board committee 2 3. Identify use criteria (1-3 months) 4 . Establish proposal parameters 4 (1-3 months) 5. Identify methods of 5 �_ solicitations (1-2 months) 6. Board authorization to 6 * (depending on schedule) solicit proposals 7. Solicit proposals 7 (3-4 months) 8. Evaluate proposals 8 (1-2 months) Board Meeting NOTE: The range in months reflects the time to complete the task based on high C= - moderate priority status. M-80-56 Page Two Because of the present land management staffing and work load, the schedule could require up to one year to complete solicitations if the project had a moderate priority, which seems to fit into the present Action Plan activities. A high priority schedule could allow proposals to be solicited within six months . However, this would require the rescheduling and possible postponement of several current land management projects, such as use and management reviews , the Monte Bello Open Space Preserve development project, Hassler demolition assessment, coordination of the County Rancho San Antonio Park project, review of field and office staff organization, and other day to day efforts. The Thornewood buildings are being affected by time and weather. The structures adjacent to the house are slowly deteriorating, but the main building is presently being maintained and could stand a six month to one year delay in initiating restoration efforts without any effect on the structural or visual condition of the building. Recommendation: It is recommended that you instruct staff to begin the process on the basis of moderate priority. M-80-54 AAw (Meeting 80-17 8/13/80 Agenda Item No. 5) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM July 31, 1980 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: J. Fiddes, Administrative Assistant SUBJECT: Support for the California Parklands Act of 1980 Background: Proposition 1, the Parklands and Renewable Resources Investment Program, was defeated by fifty-three percent of California' s voters on June 3, 1980. In an effort to keep the parklands issue alive, new legislation was introduced by Senator John Nejedly of Walnut Creek to allow California's voters a second opportunity to approve a park bond act. The new legislation, SB 624, which has been approved by the legislature and Governor Brown, will put a $285 million park bond act on the November ballot, and the controversial "renewable resources" projects that were included in the June Proposition 1 have been excluded from the new California Parklands Act of 1980--again Proposition 1 on the ballot. The November bond act will provide $130 million for the State park system and $145 million in grants to local agencies for park acquisition and development. Discussion: The following table illustrates the differences in the breakdown of the defeated Proposition 1 and the new California Parklands Act of 1980 : June Proposition 1 November Proposition 1 Parklands & Renewable Resources California Parklands Investment Program Act of 1980 Local Governments OY160 million $145 million State Park System $140 million $130 million Other Park and Recreation- $ 38 million $ 10 million Related Uses SUBTOTAL $338 million $285 million Water Conservation $112 million Not included Fishery & Wildlife $ 45 million Not included Enhancement TOTAL $495 million $285 million M-80-54 Page Two As in the case of Proposition 1, the District would benefit directly from the passage of the California Parklands Act of 1980. Since the act includes $85,000,000 earmarked for grants to counties, cities and districts for the acquisition, development, rehabilitation, or restoration of real property for park, beach, recreational, and historical preservation purposes , the District would receive a portion of the grant funds designated for Santa Clara and San Mateo Counties. In addition, $35,000,000 would be distributed by the Department of Parks and Recreation for the purpose of the Roberti-Zlberg Urban Open-Space and Recreation Program Act from which the District would receive a proportionate allocation. Although Proposition 1 was defeated statewide, it is interesting to note that the measure received support in the Bay Area, and the voters of San Francisco, Santa Clara, and Alameda Counties approved the measure. Hopefully, the "new" Proposition 1 will be well received by all of California's voters throughout the state. Recommendation: In order that an article expressing the Board's support of the California Parklands Act of 1980 can be issued to the press and placed in the next issue of Openspace, I recommend that you pass a motion supporting the new park bond act. By passing a motion of support at this time, the District will become one of the first public agencies in the area to state its endorsement of the California Parklands Act of 1980 . When the November 4 General Election is closer in date, I will place a formal resolution of support before you for consideration. M-80-55 *40,1 e (Meeting 80-17 8/13/80 Agenda Item No. 6 ) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM August 5, 1980 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: S. Sessions, Land Manager SUBJECT: Monte Bello Open Space Preserve Parking Lot Study At the request of Director Wendin, your representative on this matter, staff has asked that the Palo Alto City Council continue the hearing on the Monte Bello Open Space Preserve parking lot, scheduled for August 11, to a date in late September or early October. The requested continuance will allow staff time to re-evaluate another location previously identified but not considered because of parking lot location criteria parameters. We would return to you on August 27 with the results. This possible setting is on a plateau rather than in a swale (see attached map) . Because of the sensitive nature of the parking lot location, staff feels that every possible location should be evaluated. The request to reschedule the hearing date is for the parking lot item only. The trails plan is expected to be reviewed by the Council as scheduled on August 11. r H 'q - a ; L_OS TRA, CGS OPEN�SPA' Posse 0CAr/O/V SAN MATEo Co. T BE\L0 0 EN ''ACE P?E Vr House trailors ' 1 PoI barn �I� ge an tack qo �''� erely eroded • + a ED ACQUttiTION fiRetal brn. heds * ' # �..` M.. - , C-80-14 August 13,1980 Meeting 80-17 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S # Amount Name Descry tion 1290 $ 751.93 Pacific Telephone Phone 1291 300 . 00 Susan Cretekos Patrol Services-July Windmill Pastures 1292 39 .50 Frederic B. Barton Site Maintenance-Ranger Office 1293 196. 20 P.G.& E. Utilities ,1294 176.00 Communications Research Co. Radio Equipment Maintenance- August '1295 490 .92 Hubbard & Johnson Field Supplies and Site Repair 1296 40. 00 City of Palo Alto Subscription-Planning Commiss- ion Agendas and Minutes 1297 167. 51 Carolyn Caddes Outside Services-Photography 1.298 25. 47 El Camino Dodge District Vehicle-Maintenance 1299 217 . 51 California Signs of the Times Signs-Fremont Older and Rancho San Antonia 1300 745. 50* Flinn, Gray, and Herterich Insurance 1301 562 . 34 Mobil Oil District Vehicle Expense 1302 70. 39 Pisani Carlisle Graphics Election Forms 1303 52 . 70 Herbert Grench Meal Conference 1304 31. 80 Dennis Danielson Ranger Uniforms 1305 28. 69 David Camp Ranger Residence Maintenance i1306 39 . 22 Bill Upson Private Vehicle Expense 1307 240 . 02 B & H Equipment' Rental for Pump and Roto Hammer 1308 469 . 13 Bay Microfilm, Inc. Microfilming of Office Documents f1309 100 .09 Black and Decker Field Tools ;1310 800 .00 California Advocates, Inc. Legislative Consultant-July 1311 45.00 Central Permit Office Aerial Maps 1312 10 . 38 The Dark Room Photo for Newsletter 1313 9 .05 Excel Pool and Patio, Inc. Pool Net-Black. Mountain Water System 314 350 .00 FLAME Services for Monte Bello Fire Management Plan Consultant 1315 91.06 Harfst Assoc. ,Inc. Computer Services-July 1316 79 .72. The Hub Ranger Uniforms C-80-14 August 13,1984 Meeting 80-17 Page 2 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S Amount Name Des"cri tiQn I1317 $ 647. 50 T.B.M. Service Agreement-Selectrics August 1980-July 1981 1318 16.41 Kragen Auto Supply District Vehicle Expense 1319 291.50 Los Altos Garbage Garbage Service 1320 12. 00 Meredith Sun Subscription Renewal 1321 115. 76 Minton' s Lumber and Construction Materials for Black Mtn 1322 20 .00 National Recreation & Subscription Park Assoc. 1323 17. 37 Norneys Office Supplies 1324 17:88 Peninsula Blue Print Blueprints 1325 71.92 Rancho Hardware & Garden Field and Shop Supplies Supplies 1326 22 .16 San Jose Art Office Supplies 1327 974.74 Shell Oil Co. District Vehicle Expense I'1328 386 .00 . Techni-Graphics,Inc. Office Supplies-Stationery 1:1329 60.00 University of California- Time Management Seminar- . Santa Cruz Charlotte MacDonald I1330 247. 23 Xerox Corp. Duplicating Equipment- Installment Payment(August) 1331 106. 50 ZZZ Sanitation Portable Toilets-Los Trancos 1332 119 .70 Steve Sessions Private Vehicle Expense i V �t MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE 0-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 July 29, 1980 Mr. Richard M. Lynam 3375 Brittan Avenue, No. 12 San Carlos, California 94070 Dear Mr. Lynam: Thank you for your letter of July 9, 1980 to the Board of Directors of the Midpeninsula Regional Open Space District regarding your opposition to the use of the Hassler Health Home property and buildings for a possible youth hostel 'and your desire for the land to remain open space. Your letter was discussed at our meeting of July 23, 1980, and .your previously expressed concerns regarding noise, fire hazard, and motorcycle traffic that might be associated with a youth hostel had been brought to the Board's attention at the public w hearings that were held to discuss the disposition of the Hassler Health Home buildings. To date, the Board of Directors has not approved the establishment of a youth hostel in two of the smaller buildings on the site, specifically the doctor's house and the duplex. The Board has, however, referred the proposal from American Youth Hostel, Inc. to staff for analysis and for inclusion in an Environmental Impact Report that is required in order for the District to proceed with the Hassler acquisition/demolition project. This report will include an assessment evaluating the American Youth Hostel proposal to retain two buildings and operate a hostel on the site and will take a consultant . about 120 days to prepare. If you have additional concerns or questions about the use of the buildings or the status of the youth hostel proposal, please contact me or Mr. Richard Bishop, your representative on the Board of Directors, so that we may discuss the matter with you. Sincerely, 1 Barbara Green President- Board of Directors BG:nl cc: Board of Directors Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko.Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 July 25, 1980 Mr. William McDonald 1947 Woodside Road Redwood City, California 94061 Dear Mr. McDonald: Thank you for your letter of July 22 regarding Thornewood. As you may know, the Board did not decide to go ahead with the trade concept, at least not until a lease arrangement for the house has been attempted. We appreciate your thoughtful letter and when this matter is discussed again, we will be sure to let you know. Sincerely yours, II Barbara Green President Board of Directors BG:jg cc: MROSD Board of Directors 'I Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green.Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wend+n w r # ux Sit t ' tt w,•' s s� � S u 4 Iwo 4 btt `tbo Aga,i,�' t. 3 r i{„ {#� X AU t r, I ash� t y t' 3 # hF'3M2w { X s� n firtdF t � ` t k. ta..X 4 r � m III BUDGET WORKSHEETS LAND MANAGEMENT ACCOUNT SERIES 457 (Maintenance) E X I S T I N G O R C O M M I T T E D Bick Mtn Costa W ereno FOOSP Leonhrt LTOSP Pg Mill Picchetti Rancho Sara G Windmill ba i r i i i C I f Thek, nta Clara Valley W& ercolor Society WRITTEN COMMUNICATION Meeting 80-17 484 Border Hill Drive August 13 , 1980 Los Altos, Calif. 94022 July 27,1980 Mid-Peninsula Open Space District Board Members 375 Distel Circle, Los Altos, California Dear Friends: / We challenge the general rule quoted to us by a ranger at Picchetti Winery Ranch onJuly 22, 1980: "Noone is allowed near the main farm buildings due to our inadequate insurance policy."(To cover injuries.) Our groups are comprised of well-mannered, mature citizens who paint, sketch, photograph and appreciate the historic remnants of our community. Our paintings, shown in libraries, offices, colleges, Historical Society meetings and museums feature renditions of sites. .as precious as 1870 Picchetti Farm. We are the ones who contribute time, money and recommendations for the preservation of open space relics for the ven- eration by future generations. Some of our members are historians, park docents, school art docents, teachers; all concerned, tax-paying citizens. We get permission to go onto property at our own risk. . .stated in our bulletins. (Risks of snake-bite, falling trees, bees, heart-attacks,broken limbs,etc.) We doAl't smoke in grassy areas, never bring our dogs or even our children. Certainly w6 have no need to enter buildings,except the nicely provided restrooms. Are we to be classed with the irresponsible speeding cyclists, excessive beer- drinkers, those who litter, vandalize or even the rapists who infrequently burst upon this park? We need to set up our easels close to the full view of buildings—such as the old brick winery with its patina of moss. Come out and paint with us, you"ll quickly see it from our point of view. You'll recognize us, we were featured on your Newsletter cover, photographed by C. Caddes. Appreciatively, Santa Clara Valley Watercolor Society Peninsula Outdoor Painters Representative: Dr. and Mrs. Roger M, Bishop Millicent Bishop, a supporter of the Open Space, past leader of the Santa Clara Valley Watercolor Society, active int-:the k,Peninsula Outdoor Painting Group, is spokesperson for this cause. She painted the Picchetti Farm, won Best of Show and $100 cash award from the UNICEF Art show (Nov. '79) . The money was given to a childrens ' fund. It is only one example of how many ancillary benefits are gained by the responsible sharing of our old treasures. The . ,nta Clara Valley Wa_ jrcolor Society 2 We have read the letter and wish tote counted as some of the painters and artists who would like to paint at Picchetti Farm, in a responsible manner, at our own risk, AO Iel near�but not IN the buildings: V -7 4, r Psi , �J r Air!.5,