HomeMy Public PortalAbout19800813 - Agenda Packet - Board of Directors (BOD) - 80-17 Meeting 80-17
AM
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
A G E N D A
August 13, 1980 7 :30 P.M.
(7: 30) ROLL CALL
APPROVAL OF MINUTES
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
OLD BUSINESS WITH ACTION REQUESTED
(7: 45) 1. Proposed Fire Management Plan for Monte Bello Open
Space Preserve - S. Sessions
(8:45) 2. Procedural Amendments to the Land Use and Management
Planning Process - S. Sessions I
NEW BUSINESS WITH ACTION REQUESTED
(9: 00) 3. Use and Management Plan Review for El Sereno and
Costonoan Way Open Space Preserves - S. Sessions
(9: 10) 4. Schedule for Thornewood Proposal Solicitations - S. Sessions
(9: 25) 5. Support for the California Parklands Act of 1980 - H. Grench
OLD BUSINESS WITH NO ACTION REQUESTED
(9: 30). 6. Monte Bello Open Space Preserve Parking Lot Study - S. Sessions
(9: 3 5) INFORi'viATIONAL REPORTS
CLAIMS
EXECUTIVE SESSION - Land Negotiations and Personnel Matters
ADJOURNMENT
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S,Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
P.a
C-80-14
August 13r1980
Meeting 80-17
REVISED
C MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
# Amount Name Descrij2tiorL
1290 $ 751.93 Pacific Telephone Phone
' 1291 300 .00 Susan Cretekos Patrol Services-July
Windmill Pastures
1292 39 . 50 Frederic B. Barton Site Maintenance-Ranger Officr
1293 196. 20 P.G. & E. Utilities
.1294 176. 00 Communications Research Co. Radio Equipment Maintenance-
August
1295 490 .92 Hubbard & Johnson Field Supplies and Site Repai'
1296 40. 00 City of Palo Alto Subscription-Planning Commiss�
ion Agendas and Minutes
1297 167 . 51 Carolyn Caddes Outside Services-Photography
1298 25. 47 El Camino Dodge District Vehicle-Maintenance
1299 217. 51 California Signs of the Times Signs-Fremont Older and
Rancho San Antonio
130U 745. 50' Flinn, Gray, and Herterich Insurance
11301 562 . 34 Mobil Oil District Vehicle Expense
1302 70 . 39 Pisani Carlisle Graphics Election Forms
1303 52 . 70 Herbert Grench Meal Conference
1304 31. 80 Dennis Danielson Ranger Uniforms
1305 28. 69 David Camp Ranger Residence Maintenance
1306 39 .22 Bill Upson Private Vehicle Expense
1307 240 .02 B & H Equipment' Rental for Pump and Roto
Hammer
1308 469 . 13 Bay Microfilm, Inc. Microfilming of Office
Documents
1309 100 .09 Black and Decker Field Tools
1310 800 .00 California Advocates, Inc. Legislative Consultant-July
1311 45. 00 Central Permit Office Aerial Maps
1312 10 . 38 The Dark Room Photo for Newsletter
1313 9 .05 Excel Pool and Patio, Inc. Pool Net-Black Mountain Water
System
1 'F 350 .00 FLAME Services for Monte Bello Fire
Management Plan Consultant
1315 91.06 Harfst Assoc. ,Inc. Computer Services-July
1316 79 .72. The Hub Ranger Uniforms
1
C-80-14
{ August 13, 1980
Meeting 80-17
Page 2
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
i
l C L A I M S
'i
Amount Name Descri tion
� 1317 $ 647. 50 I.B.M. Service Agreement-Selectrics
August 1980-July 1981
1318 16 .41 Kragen Auto Supply District Vehicle Expense
i
11319 291. 50 Los Altos Garbage Garbage Service
j1320 12.00 Meredith Sun Subscription Renewal
11321 115.76 Minton`s Lumber and Construction
Materials for Black Mtn
ii1322 20 .00 National Recreation & Subscription
Park Assoc.
'; 1323 17. 37 Norneys Office Supplies
k
� 1324 .7:.88 Peninsula Blue Print Blueprints
1325 71.92 Rancho Hardware & Garden Field and Shop Supplies
Supplies
1326 22 . 16 San Jose Art Office Supplies
1327 974 .74 Shell Oil Co. District Vehicle Expense
i
' 1328 386.00 Techni-Graphics ,Inc. Office Supplies-Stationery
1329 60.00 University of California- Time Management Seminar-
Santa Cruz Charlotte MacDonald
1330 247. 23 Xerox Corp. Duplicating Equipment-
Installment Payment(August)
� 1331 106. 50 ZZZ Sanitation Portable Toilets-Los Trancos
' 1332 119 .70 Steve Sessions Private Vehicle Expense
1333 43 . 40 Robert Camyre Private Vehicle Expense
1334 164 .53 Petty Cash Postage,Private Vehicle
Expense, Meal Conference,
Office Supplies and Books
1335 300 ,000 . 00 First American Title- Land Purchase - Garrod
Guaranty Company*
* Added to Revised Claims List August 13, 1980 at Board Meeting
R-80-47
(Meeting 80-17
8/13/80
Agenda Item No. 1)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
August 5, 1980
TO: Board of Directors
FROM: H. Grench, General Manager
RESPONSIBILITY: S. Sessions, Land Manager
PREPARATION: C. DiGiovanni, Environmental Resource Planner
SUBJECT: Proposed Fire Management Plan for Monte Bello Open Space
Preserve
Introduction: The Monte Bello Open Space Preserve Use and Management
Plan which you preliminarily adopted on July 11, 1979 (see report
R-79-29, dated July 5, 1979) contained a recommendation that staff
contract with a fire management consultant to develop a plan to
decrease the fire danger on the Preserve. Open Space Management
staff considered this project to be of critical importance, and
since funds for the preparation of this plan were contained in the
1979-1980 fiscal year budget, a contract was entered into with Mr.
Jason Greenlee of FLAME (Fire and Land Management Enterprises)
and the plan was completed in November, 1979.
Subsequently, in February, 1980, staff applied for a grant from
the California Department of Forestry, through the Urban Forestry
Program, for funds to implement the first phase of the plan, which
would be the first year 's burning program. The grant was awarded
for $12, 000, and the grant contract is ready for District approval.
The fire management plan calls for work to begin on fireline con-
struction in August. Therefore, the plan is being presented for
your approval at this time, and Mr. Greenlee will be present at your
meeting of August 13 to review the fire management plan and to answer
any questions you may have about the project.
A. Fire as a Land Management Tool
Fire used in a controlled manner and directed towards reduction
of excess fuel material can be beneficial to the land, as well
as beneficial to the District.
(1) Fire as a Natural Part of the Forest Ecosystem
Fire can be a beneficial part of the forest ecosystem.
Naturally occurring lightning fires, and fires set by pre-
European civilizations , frequently burned through the
forests, which kept dead plant materials, or "fire fuels"
from building up to levels which would have caused destructive
R-80-47 Page Two
wildfires. These fires generally burned slowly through
the understory and kept the ground litter low enough so
as to reduce its hazard potential.
(2) Fire helps maintain forests in a healthy condition in the
following way:
(a) By reducing fire fuels composed of downed trees,
dead standing trees, forest litter and dense under-
growth, thereby protecting the forest from potential
catastrophic wildfires which would destroy the entire
community;
(b) By maintaining openings in forest canopies, which
allows sunlight to reach the forest floor and young
plants;
(c) By stimulating regeneration of many types of plants
that are dependent upon light fires to (1) expose
mineral soil as an appropriate seedbed, (2) release
seeds from cones, or (3) germinate seeds by cracking
the seed coat;
(d) By keeping insect and fungus populations down to
levels which a forest can withstand, where individual
trees may be affected, but entire groves are not lost;
(e) By releasing plant nutrients to the soil which are
bound up in downed woody materials; and
(fo , By maintaining the diversity of foods available to
wildlife which in turn maintains healthy and diverse
animal populations .
(3) Controlled Burning
Fire can be reintroduced to forests by burning under
prescribed conditions. A controlled burning plan is pre-
pared according to the following procedure:
(a) An assessment is made of the burn area landscape and
how it will affect fire behavior. Important factors
considered are: topography, fuel load, vegetation
type, and the pattern Of plant communities.
(b) Burning units, and the sequence in which they will
be burned, are established.
(c) Firelines are constructed by removing vegetation in
strategic places where roads or natural barriers,
such as creeks, will not be adequate to contain the
fire.
(d) The purpose or the desired effect of the burn is
decided upon so that the suitable burning method
can be selected.
R-80-47 Page Three
(e) A weather "prescription" is established defining
the conditions of temperature, wind speed, air
humidity, and soil and fuel moisture under which
burning will take place in order to achieve the
desired fire intensity.
In summary, then, a controlled burn can be used to restore
a forest to its natural state which, especially in ad-
jacent urban areas, benefits land management agencies,
neighbors of forested lands, and the general public by
decreasing the fire hazard. The objective is to burn a
forest carefully before it can burn out of control.
B. The Monte Bello Fire Landscape
The Monte Bello Ridge/Stevens Canyon area has been protected
from fire for the last 50 years, and as a result, a large
volume of fire fuel has accumulated. According to the fire
management consultant, the forest on the Monte Bello Preserve
is in a condition that would make controlled burning the most
effective method of decreasing this fuel load. The topography
of the Preserve is ideal for large scale broadcast burning
since the Monte Bello grassland ridgetop can act as an ex-
pansive fuelbreak, as can Stevens Creek.
In another ten years, the fuel load on the Monte Bello Preserve
could be so dangerously high that burning could only be done
using extensive hand labor to mechanically collect and pile fuels.
C. The Controlled Burning Plan
The Board has received copies of the Monte Bello Open Space
Preserve Fire Management Plan, and copies are available at the
District office for review by members of the public.
The plan recommends that the District initiate an on-going con-
trolled burning program beginning this fall after the season 's
first inch of rain. The attached map shows the proposed burn
areas, and Table 1A shows when and how often each area would
be burned.
The burning method would achieve a patchwork effect of burned
sections interspersed with unburned sections to minimize soil
erosion and to maximize suitable wildlife habitat. Grassland,
chaparral and oak-madrone-Douglas fir forest underburden would
be burned.
1. Pre-Burn Phase. Pre-burn preparation and planning include
the following steps :
a. Training.
The consultant would hold several training sessions to
prepare District Rangers and a California Conservation
Corps (CCC) crew for implementing the plan.
R-80-47 Page Four
b. Fireline Construction.
At the July 9, 1980 Board Meeting, the construction of
firelines preparatory to the fall burn was approved.
Working with a CCC crew, District Rangers will cut
firelines until the burn takes place. Depending on
the availability of CCC labor and the progress of the
work, it may be possible to cut the firelines that will
be required for the first three years of the program.
c. Publicity.
A full-scale public relations and public education
effort involving the local newspapers and, when appro-
priate, television news programs, would begin when the
field work starts . Also, other interested land manage-
ment agencies and organizations would be invited to
follow the progress of the project.
2. Burning Phase.
Burning would take place when fireline construction has been
completed and after the first inch of rain in the fall,
which usually occurs in October or November. An entire
month is allotted for the burn period, since burning can
only occur when weather conditions fit the prescription
established by the consultant. Up to 40 acres a day could
be burned.
Burning would be conducted by District Rangers and a CCC
crew supervised by the consultant. Stand-by services would
be provided by the Palo Alto Fire Department as appropriate.
In addition to a burning crew, a mop-up crew with radio
co,-mnunication would be stationed on the site 24 hours a
day for three days following each burn day for safety
purposes.
Since this entire project is dependent upon weather con-
ditions, it is possible that after only a couple of days of
burning, a heavy rainfall could make it necessary to post-
pone the completion of the burn until the next spring or fall.
3. Post-Burn Phase.
When the burning is completed, other agency land managers
would be invited to participate in an on-site inspection
of the project area and an assessment of the project results.
Generally, within weeks after the completion of the burn
and the first rains, new grasses appear, and the burned
area returns to a grassy state. This rate of recovery is
carefully monitored in order to evaluate the burn and to
predict future burns.
R-80-47 Page Five
An important part of the fire management program would be
the establishment of a self- guided interpretive trail
through burned and unburned sections of the Preserve to
educate visitors about the use of controlled burning as
a land management tool. This trail route would use
existing roads and trails.
The tentative schedule of work to be accomplished during
this project would be as follows :
Dates Task Personnel
Aug. 1 - Oct. 1 Fireline Construction CCC crew of 9
MROSD crew of 1
Oct. 1 - Oct. 31 Burning CCC crew of 20
MROSD crew of 4
Oct. 1 - Nov. 15 Mop-Up CCC crew of 10
MROSD crew of 1
D. Neighborhood Response to the Plan.
The District held a public neighborhood meeting on July 22, 1980
at the Saratoga Summit CDF station to inform Preserve neighbors
about the proposed fire management plan. The areas of concern
addressed by adjacent neighbors were liability and the District's
assumption of liability.
E. Neighbor Support.
One neighboring land owner not only supported the proposed fire
plan, but has asked the District to allow him to participate in
the "burn program" .
F. The Grant.
A $12,000 Urban Forestry grant has been awarded for the first
year' s burning program. The grant funds will pay for consultant
services and District labor. The District's matching share will
be $1,400 of in-kind services in the form of overhead. An
itemized budget, which was submitted as part of the grant
application, is attached.
G. Environmental Impact Assessment
The proposed burn project area is contained within the City of
Palo Alto, which would be the lead agency for the determination
of environmental impacts associated with the project. In order
for the City to be able to make this determination, the District
must prepare a preliminary environmental assessment of the project
area, which would include a survey of natural and cultural resources,
R-80-47 Page Six
and address mitigation measures which would be applied to avoid
any significant negative impacts on those resources .
The City of Palo Alto would then evaluate the environmental
assessment and, in the absence of significant findings, the
City would issue a negative declaration for the project. Should
the City of Palo Alto determine that an Environmental Impact
Report is required, the project would be held in abeyance until
an E. I .R. was prepared, and approved by the District.
H. Liability
Staff has conferred with the District's Legal Counsel and in-
surance carriers about the District's potential liability ex-
posure in a controlled burning program. It is the opinion of
both that the project would be covered under the District's
liability policies and that the coverage amounts, $1,000,000
and $3,000, 000, are sufficient. I recommend that you also hear
directly from Legal Counsel and ascertain whether, in your
judgment, any qualifications to this opinion are sufficiently
strong to merit further study.
Recommendation: It is recommended that (after hearing from Legal
Counsel and feeling satisfied with his report) the Board adopt the
Fire Management Plan for the Monte Bello Open Space Preserve,
authorize the General Manager to enter into a grant contract with
the California Department of Forestry to begin implementation of
Phase I of the plan in the fall of 1980 , and direct staff to proceed
with obtaining environmental clearance for the project from the
City of Palo Alto.
Although you are being asked to adopt the entire fire management plan,
you are only asked to authorize Phase I burning as identified in the
report. Subsequent burn phases would be presented to you for approval
annually.
I \
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT: MONTE BELLO FIRE MANAGEMENT AREA
Table 1A
SUMMARY OF CONTROLLED BURNING PLAN
Fire Management Burning Vegetation
Area Number Frequency Type 1980 1981 1982 1983 1984 1985 19$6 1987 1988 1989
Y
1A ( 1 -5 yrs ) Grass X x X X
1B (5-20 yrs) Brush x x
2A (5-20 yrs) Brush X x
2B (20-30 yrs) Forest X
3 ( 1 -5 yrs) Grass x x
4A (1 -5 yrs) Grass x x
4B (5-20 yrs) Brush Forest x X
5A ( 1 -5 yrs) Grass X x
5B (20-30 yrs) Forest X
6A ( 1 -5 yrs) Grass x x
6B (20-30 yrs) Forest X
7 (20-30 yrs) Forest X
Itemized Project Budget
CONTROLLED BURNING PROGRAM
MONTE BELLO OPEN SPACE PRESERVE
I, Grant Amount
A. Professional Consultant Services
1. Burn preparation, burn and post-burn $1,900
supervision and training & administration
B. MROSD Labor
1. Pre-burn fireline construction $4,800
Crew of 1 for 80 days
2. Burn $1,600
Crew of 4 for 5 days
3. Burn Mop-Up $21900*
Crew of 1 for 24 hours/day for 15 days
4, Project Coordinator $2,400
30 days
5. Public Relations/Public Education Program $400
Total Grant Amount
$12,000
C. No Cost Labor
1. Pre-burn fireline construction ($46,080)
Crew of 9 for 80 days
2. Burn ( $6,400)
Crew of 20 for 5 days
3. Burn Mop-Up ($11,520)
Crew of 4 for 24 'hours/day for 15 days
4. Student monitoring of vegetation ---
Growth, soils and animal activity
After Burn (On-going project)
Dollar Value of ($64,000)
No Cost Labor
II. Matching Contribution
A. MROSD Overhead
Gas and other field consumables, secretarial $1,200
support, drafting technician time (10% of
Grant Amount)
Total Dollar Value $80, 000
of Project Approx.
*Since the full estimated cost of the project has not been
awarded, the MROSD will absorb $2,000 of this item.
M-80-53
(Meeting 80-17
8/13/80
Agenda Item No. 2)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
July 31, 1980
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: J. Fiddes, Administrative Assistant
SUBJECT: Procedural Amendments to the Land Use and Management
Planning Process
At your meeting of July 23, 1980 , you deferred this agenda item
on the Procedural Amendments to the Land Use and Management Planning
Process to your meeting of August 13, 1980. My report (R-80-51,
dated July 16, 1980) to you on the matter included the new pro-
cedural revisions and recommended action and was included in your
packet of material for the July 23 meeting.
I
R-80-46
(Meeting 80-17
0 8/13/80
Ag
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
enda Item No. 3)
REPORT
August 5, 1980
TO: Board of Directors
FROM: H. Grench, General Manager
RESPONSIBILITY: S. Sessions, Land Manager
PREPARED BY: D. Woods, Environmental Management Planner
SUBJECT: Review of Use and Management of Planning Area VII
(El Sereno and Costanoan Way Open Space Preserves)
Introduction: The Open Space Management planning process requires
use and management plans for District lands to be reviewed in depth
approximately every two years. The present report represents such
a review, and the purpose of the review process is to evaluate
the status of policy, use, and physical improvements of the preserves.
This use and management plan review is for Planning Area VII, which
includes Costanoan Way and El Sereno Open Space Preserves. Since
the last review on October 24 , 1979 , there has been one addition
to this planning area, the 35 acre Lovell property adjacent to the
El Sereno Open Space Preserve.
Although the Board has not formally adopted a site emphasis policy
which would categorize emphasis levels for various District lands,
it is anticipated that neither Costanoan Way (because of its small
size) or El Sereno (because of its poor accessibility) will be
significantly developed under current open space management budget
guidelines.
A. Costanoan Way Open Space Preserve
There have been no changes in the status of the 2. 1 acre Preserve.
The site remains unused, and there has been no recurrence of the
dumping problems that existed when the site was purchased.
No recommendations for improvements were made in the previous
use and management plan review. The Preserve does not currently
have recreational potential, and no development is being recom-
mended now.
Dedication Status
Dedicated.
R-80-46 Page Two
B. El Sereno Open Space Preserve
The final draft of the Santa Clara County Trails and Pathways
Plan has been prepared for the revised Santa Clara County
General Plan which is expected to be adopted in November of
this year. The Plan strongly urges cities and other appropriate
jurisdictions to incorporate the proposed trail system into
their local plans. Trails on the El Serena Open Space Preserve
are shown on the Trails and Pathways Plan and have been included
in the Los Gatos Trail Plan.
This site continues to receive only light recreational use.
Recent conversations with neighbors have indicated an increase
in use, and problems on the westerly and northerly boundary of
the site. The new addition to the Preserve, the Lovell property,
has presented new management problems. Linda Vista Avenue, a
dirt road through this property, is a popular route for motor-
cycles and other vehicles.
Parking facilities, signing, trail construction, and brochure
development are aspects of the site emphasis concept that will
be addressed when guidelines are established for site emphasis
categories. In the meantime, the following recommendations
reflect an effort to maintain a status quo level of use and
management.
Status of Existing Major Recommendations
The status of use and management plan recommendations contained
in last year' s review (report R-79-36, dated October 17, 1979)and the
acquisition report (report R-80-14, dated April 3, 1980) are:
1. Construct an 8 to 10 car parking area below the Montevina
Road entrance.
Status: The current demand for parking on the site has not
increased and does not warrant construction of a parking area.
2. Study the suitability of using the two small meadows for cattle
grazing.
Status : The limited size of grazing units, shallow soils,
non-desirable forage, lack of fencing, and availability of
water make this site unsuitable for grazing.
3. Provide a site information sheet.
Status: An 8�" X 11" site information sheet is updated annually
and made available at the District office.
4 . Re-open Sheldon Road for patrol purposes.
R-80-46 Page Three
Status: Sheldon Road has not been re-opened. Although the
funds were available in the 1979-1980 fiscal year budget,
staff felt it had not exhausted other alternatives to the
District' s funding of the entire project. Staff is continuing
to encourage the County Fire Marshal to open the road for
emergency access. The road is still considered a viable
patrol road, and if an alternative is not found in 1980-81,
staff will be requesting the funds again next year.
5. Improve the PG&E road in the southeast corner of the Preserve.
Status: PG&E has not shown an intent to upgrade the road. The
road is considered important for patrol and emergency access,
so will be improved this summer. Funds are included in the
1980/1981 budget.
6. Install Preserve Boundary signs and fencing along Linda Vista
Avenue as needed.
The Linda Vista entrance gate to the 51 acre portion of the
Preserve has been continually vandalized. Vehicles are passing
through the property to camp on the adjacent property. A pipe
gate and regulatory sign will be installed.
Now Use and Management Recommendations
1. Delete Montevina Road parking area.
Discussion: This item could be reinstated in a future plan
update if warranted.
2 . Install new fencing and hiking/equestrian stile at Bohlman Road.
Discussion: The fence and gate at the end of Bohlman Road does
not permit equestrian access. A neighbor has informed District
staff that there is an increased demand for equestrian access
at this point.
3. Install a pipe gate and hiking stile at the end of Montevina Road.
Discussion: The existing chain link gate is highly vandalized
and w'1-11--Ee replaced with a standard District pipe gate designed
to withstand vehicle impact.
4. Install new fencing and hiking stile at the end of Sheldon Road.
Discussion: The condition of the fence and gate is poor. Since
the road is overgrown and washed out, it is not necessary to
rebuild the gate. Instead, a hiking stile will be installed.
5. Monitor motorcycle access on the easterly boundary and install
fencing if needed.
Discussion: There have, on occasion, been motorcycles gaining
access through private property on Woods Road and Oak Knoll.
These neighbors have controlled the problem, but if it reoccurs,
fencing and barriers would be needed.
R-80-46 Page Four
Dedication Status
El Sereno Open Space Preserve has 967 acres dedicated. There are
51 acres separated from the major portion of the Preserve which
are not dedicated.
Discussion: The 51 acres are recommended to remain undedicated to
allow for a possible trade with adjacent land owners.
Recommendations: It is recommended that the Board adopt the use
and management recommendations contained in this report.
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M-80-56
Ak e (Meeting 80-17
8/13/80
Agenda Item No. 4)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
August 7, 1980
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: S. Sessions , Land Manager
SUBJECT: Schedule for Thornewood Proposal Solicitations
At your meeting of July 23, 1980, you requested staff to prepare a
schedule for proposal solicitations in order to evaluate lease and
use possibilities of the Thornewood house.
Based on experience with the Fremont Older, Picchetti and Hassler
sites, the outline would be as follows : Month
1 2 3 4 5 6 7 8 9 10 11 12
1. Identify site constraints
(1-3 months)
2. Establish Board committee 2
3. Identify use criteria
(1-3 months)
4 . Establish proposal parameters 4
(1-3 months)
5. Identify methods of 5 �_
solicitations
(1-2 months)
6. Board authorization to 6 * (depending on schedule)
solicit proposals
7. Solicit proposals 7
(3-4 months)
8. Evaluate proposals 8
(1-2 months)
Board Meeting
NOTE: The range in months reflects
the time to complete the task
based on high C= - moderate
priority status.
M-80-56 Page Two
Because of the present land management staffing and work load, the
schedule could require up to one year to complete solicitations if
the project had a moderate priority, which seems to fit into the
present Action Plan activities. A high priority schedule could
allow proposals to be solicited within six months . However, this
would require the rescheduling and possible postponement of several
current land management projects, such as use and management reviews ,
the Monte Bello Open Space Preserve development project, Hassler
demolition assessment, coordination of the County Rancho San Antonio
Park project, review of field and office staff organization, and
other day to day efforts.
The Thornewood buildings are being affected by time and weather. The
structures adjacent to the house are slowly deteriorating, but the
main building is presently being maintained and could stand a six
month to one year delay in initiating restoration efforts without
any effect on the structural or visual condition of the building.
Recommendation: It is recommended that you instruct staff to begin
the process on the basis of moderate priority.
M-80-54
AAw
(Meeting 80-17 8/13/80
Agenda Item No. 5)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
July 31, 1980
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: J. Fiddes, Administrative Assistant
SUBJECT: Support for the California Parklands Act of 1980
Background: Proposition 1, the Parklands and Renewable Resources
Investment Program, was defeated by fifty-three percent of
California' s voters on June 3, 1980. In an effort to keep the
parklands issue alive, new legislation was introduced by Senator
John Nejedly of Walnut Creek to allow California's voters a
second opportunity to approve a park bond act. The new legislation,
SB 624, which has been approved by the legislature and Governor
Brown, will put a $285 million park bond act on the November ballot,
and the controversial "renewable resources" projects that were
included in the June Proposition 1 have been excluded from the
new California Parklands Act of 1980--again Proposition 1 on the
ballot. The November bond act will provide $130 million for the
State park system and $145 million in grants to local agencies
for park acquisition and development.
Discussion: The following table illustrates the differences in the
breakdown of the defeated Proposition 1 and the new California
Parklands Act of 1980 :
June Proposition 1 November Proposition 1
Parklands & Renewable Resources California Parklands
Investment Program Act of 1980
Local Governments OY160 million $145 million
State Park System $140 million $130 million
Other Park and Recreation- $ 38 million $ 10 million
Related Uses
SUBTOTAL $338 million $285 million
Water Conservation $112 million Not included
Fishery & Wildlife $ 45 million Not included
Enhancement
TOTAL $495 million $285 million
M-80-54 Page Two
As in the case of Proposition 1, the District would benefit directly
from the passage of the California Parklands Act of 1980. Since the
act includes $85,000,000 earmarked for grants to counties, cities
and districts for the acquisition, development, rehabilitation, or
restoration of real property for park, beach, recreational, and
historical preservation purposes , the District would receive a portion
of the grant funds designated for Santa Clara and San Mateo Counties.
In addition, $35,000,000 would be distributed by the Department of
Parks and Recreation for the purpose of the Roberti-Zlberg Urban
Open-Space and Recreation Program Act from which the District would
receive a proportionate allocation.
Although Proposition 1 was defeated statewide, it is interesting to
note that the measure received support in the Bay Area, and the voters
of San Francisco, Santa Clara, and Alameda Counties approved the
measure. Hopefully, the "new" Proposition 1 will be well received by
all of California's voters throughout the state.
Recommendation: In order that an article expressing the Board's
support of the California Parklands Act of 1980 can be issued to
the press and placed in the next issue of Openspace, I recommend
that you pass a motion supporting the new park bond act.
By passing a motion of support at this time, the District will
become one of the first public agencies in the area to state its
endorsement of the California Parklands Act of 1980 . When the
November 4 General Election is closer in date, I will place a formal
resolution of support before you for consideration.
M-80-55
*40,1 e
(Meeting 80-17
8/13/80
Agenda Item No. 6 )
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
August 5, 1980
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: S. Sessions, Land Manager
SUBJECT: Monte Bello Open Space Preserve Parking Lot Study
At the request of Director Wendin, your representative on this
matter, staff has asked that the Palo Alto City Council continue
the hearing on the Monte Bello Open Space Preserve parking lot,
scheduled for August 11, to a date in late September or early
October.
The requested continuance will allow staff time to re-evaluate
another location previously identified but not considered because
of parking lot location criteria parameters. We would return to
you on August 27 with the results. This possible setting is on a
plateau rather than in a swale (see attached map) . Because of the
sensitive nature of the parking lot location, staff feels that
every possible location should be evaluated.
The request to reschedule the hearing date is for the parking lot
item only. The trails plan is expected to be reviewed by the Council
as scheduled on August 11.
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C-80-14
August 13,1980
Meeting 80-17
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
# Amount Name Descry tion
1290 $ 751.93 Pacific Telephone Phone
1291 300 . 00 Susan Cretekos Patrol Services-July
Windmill Pastures
1292 39 .50 Frederic B. Barton Site Maintenance-Ranger Office
1293 196. 20 P.G.& E. Utilities
,1294 176.00 Communications Research Co. Radio Equipment Maintenance-
August
'1295 490 .92 Hubbard & Johnson Field Supplies and Site Repair
1296 40. 00 City of Palo Alto Subscription-Planning Commiss-
ion Agendas and Minutes
1297 167. 51 Carolyn Caddes Outside Services-Photography
1.298 25. 47 El Camino Dodge District Vehicle-Maintenance
1299 217 . 51 California Signs of the Times Signs-Fremont Older and
Rancho San Antonia
1300 745. 50* Flinn, Gray, and Herterich Insurance
1301 562 . 34 Mobil Oil District Vehicle Expense
1302 70. 39 Pisani Carlisle Graphics Election Forms
1303 52 . 70 Herbert Grench Meal Conference
1304 31. 80 Dennis Danielson Ranger Uniforms
1305 28. 69 David Camp Ranger Residence Maintenance
i1306 39 . 22 Bill Upson Private Vehicle Expense
1307 240 . 02 B & H Equipment' Rental for Pump and Roto
Hammer
1308 469 . 13 Bay Microfilm, Inc. Microfilming of Office
Documents
f1309 100 .09 Black and Decker Field Tools
;1310 800 .00 California Advocates, Inc. Legislative Consultant-July
1311 45.00 Central Permit Office Aerial Maps
1312 10 . 38 The Dark Room Photo for Newsletter
1313 9 .05 Excel Pool and Patio, Inc. Pool Net-Black. Mountain Water
System
314 350 .00 FLAME Services for Monte Bello Fire
Management Plan Consultant
1315 91.06 Harfst Assoc. ,Inc. Computer Services-July
1316 79 .72. The Hub Ranger Uniforms
C-80-14
August 13,1984
Meeting 80-17
Page 2
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Des"cri tiQn
I1317 $ 647. 50 T.B.M. Service Agreement-Selectrics
August 1980-July 1981
1318 16.41 Kragen Auto Supply District Vehicle Expense
1319 291.50 Los Altos Garbage Garbage Service
1320 12. 00 Meredith Sun Subscription Renewal
1321 115. 76 Minton' s Lumber and Construction
Materials for Black Mtn
1322 20 .00 National Recreation & Subscription
Park Assoc.
1323 17. 37 Norneys Office Supplies
1324 17:88 Peninsula Blue Print Blueprints
1325 71.92 Rancho Hardware & Garden Field and Shop Supplies
Supplies
1326 22 .16 San Jose Art Office Supplies
1327 974.74 Shell Oil Co. District Vehicle Expense
I'1328 386 .00 . Techni-Graphics,Inc. Office Supplies-Stationery
1:1329 60.00 University of California- Time Management Seminar- .
Santa Cruz Charlotte MacDonald
I1330 247. 23 Xerox Corp. Duplicating Equipment-
Installment Payment(August)
1331 106. 50 ZZZ Sanitation Portable Toilets-Los Trancos
1332 119 .70 Steve Sessions Private Vehicle Expense
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE 0-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
July 29, 1980
Mr. Richard M. Lynam
3375 Brittan Avenue, No. 12
San Carlos, California 94070
Dear Mr. Lynam:
Thank you for your letter of July 9, 1980 to the
Board of Directors of the Midpeninsula Regional Open
Space District regarding your opposition to the use of
the Hassler Health Home property and buildings for a
possible youth hostel 'and your desire for the land to
remain open space. Your letter was discussed at our
meeting of July 23, 1980, and .your previously expressed
concerns regarding noise, fire hazard, and motorcycle
traffic that might be associated with a youth hostel
had been brought to the Board's attention at the public
w hearings that were held to discuss the disposition of the
Hassler Health Home buildings.
To date, the Board of Directors has not approved the
establishment of a youth hostel in two of the smaller
buildings on the site, specifically the doctor's house and
the duplex. The Board has, however, referred the proposal
from American Youth Hostel, Inc. to staff for analysis and
for inclusion in an Environmental Impact Report that is
required in order for the District to proceed with the Hassler
acquisition/demolition project. This report will include an
assessment evaluating the American Youth Hostel proposal to
retain two buildings and operate a hostel on the site and will
take a consultant . about 120 days to prepare.
If you have additional concerns or questions about the use
of the buildings or the status of the youth hostel proposal,
please contact me or Mr. Richard Bishop, your representative on
the Board of Directors, so that we may discuss the matter with
you.
Sincerely, 1
Barbara Green
President- Board of Directors
BG:nl
cc: Board of Directors
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko.Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
July 25, 1980
Mr. William McDonald
1947 Woodside Road
Redwood City, California 94061
Dear Mr. McDonald:
Thank you for your letter of July 22 regarding
Thornewood. As you may know, the Board did not
decide to go ahead with the trade concept, at least
not until a lease arrangement for the house has been
attempted.
We appreciate your thoughtful letter and when
this matter is discussed again, we will be sure to
let you know.
Sincerely yours,
II
Barbara Green
President
Board of Directors
BG:jg
cc: MROSD Board of Directors
'I Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green.Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wend+n
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BUDGET WORKSHEETS
LAND MANAGEMENT ACCOUNT SERIES 457 (Maintenance)
E X I S T I N G O R C O M M I T T E D
Bick Mtn Costa W ereno FOOSP Leonhrt LTOSP Pg Mill Picchetti Rancho Sara G Windmill
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Thek, nta Clara Valley W& ercolor Society
WRITTEN COMMUNICATION
Meeting 80-17 484 Border Hill Drive
August 13 , 1980 Los Altos, Calif. 94022
July 27,1980
Mid-Peninsula Open Space District
Board Members
375 Distel Circle,
Los Altos, California
Dear Friends:
/ We challenge the general rule quoted to us by a ranger at Picchetti Winery Ranch
onJuly 22, 1980: "Noone is allowed near the main farm buildings due to our inadequate
insurance policy."(To cover injuries.)
Our groups are comprised of well-mannered, mature citizens who paint, sketch,
photograph and appreciate the historic remnants of our community. Our paintings, shown
in libraries, offices, colleges, Historical Society meetings and museums feature
renditions of sites. .as precious as 1870 Picchetti Farm. We are the ones who contribute
time, money and recommendations for the preservation of open space relics for the ven-
eration by future generations. Some of our members are historians, park docents, school
art docents, teachers; all concerned, tax-paying citizens.
We get permission to go onto property at our own risk. . .stated in our bulletins.
(Risks of snake-bite, falling trees, bees, heart-attacks,broken limbs,etc.) We doAl't
smoke in grassy areas, never bring our dogs or even our children. Certainly w6 have no
need to enter buildings,except the nicely provided restrooms.
Are we to be classed with the irresponsible speeding cyclists, excessive beer-
drinkers, those who litter, vandalize or even the rapists who infrequently burst upon
this park?
We need to set up our easels close to the full view of buildings—such as the old
brick winery with its patina of moss. Come out and paint with us, you"ll quickly see
it from our point of view. You'll recognize us, we were featured on your Newsletter
cover, photographed by C. Caddes.
Appreciatively,
Santa Clara Valley Watercolor Society
Peninsula Outdoor Painters
Representative:
Dr. and Mrs. Roger M, Bishop
Millicent Bishop, a supporter of the Open Space, past leader of the Santa Clara
Valley Watercolor Society, active int-:the k,Peninsula Outdoor Painting Group, is
spokesperson for this cause. She painted the Picchetti Farm, won Best of Show
and $100 cash award from the UNICEF Art show (Nov. '79) . The money was given to
a childrens ' fund. It is only one example of how many ancillary benefits are
gained by the responsible sharing of our old treasures.
The . ,nta Clara Valley Wa_ jrcolor Society
2
We have read the letter and wish tote counted as some of the painters and artists
who would like to paint at Picchetti Farm, in a responsible manner, at our own risk, AO Iel
near�but not IN the buildings:
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