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Home My Public Portal About2021 0810 Council PacketRIVERDALE CITY COUNCIL AGENDA PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa DATE: August 10, 2021 TIME: Too P.M. The regular meeting of the City Council of Riverdale, Iowa will be conducted according to the following order and actions will be considered on the items listed. The notice of this meeting is not considered final until 24 hours prior to the meeting and may be further modified if 24 hours' notice is impossible or impractical for good cause. In compliance with the Americans with Disabilities Act (ADA) and other applicable federal and state laws, all public hearings and meetings held or sponsored by the city of Riverdale, IA will be accessible to individuals with disabilities. Persons requiring auxiliary aids and services should contact City Hall at (563) 355-2511 five (5) days prior to the hearing or meeting to inform of their anticipated attendance. The requirement that an Ordinance be read three times before passage may be waived by council upon an affirmative vote of four (4) of the five (5) council meiombers. The public is advised to take note of this process and be prepared to speak either for or against any ordinance at the time of first reading. Per Chapter 21 of the Iowa Code, more specifically described in sections 21.2 and 21.8, a member of the Council may attend the meeting either in person or by electronic means, as defined in said sections. 1. WELCOME 1.1 CALL TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE 2. REVIEW/APPROVAL OF THE AGENDA 2.1. AGENDA MODIFICATIONS/ADJUSTMENTS 2.2. APPROVAL OF THE AMENDED AGENDA 2.2.1. Requests by Mayor/Council Members to Move Items off the Consent Agenda 2.2.2. Requests by Members of the Public to Address the Council 2.4 APPROVAL OF CONSENT AGENDA All items under the consent agenda will be enacted by one motion. There will be no separate discussion of these items unless a request is made prior to the time Council votes on the motion. 2.4.1. Council Meeting Minutes July 27, 2021 2.4.2 Approval of Warrants for August 10, 2021 2.4.3. Approval of the Treasurer's Financial Reports 1st of August half , 2021 2.4.4. Approval of alcohol in Community Room on November 11, 2021 KDR August 5, 2021 Riverdale City Council Agenda 1 August 5, 2021 7:00 p.m. 3. PRESENTATIONS AND PROJECT UPDATES Presentations regarding on -going work and projects by City staff and consultants. 3.1 CITY ADMINISTRATOR REPORT 3.1.1 Administrative Summary 3.2 MSA ENGINEER'S ACTIVITY REPORT 3.2.1 Project Review Summary 3.3 FIRE DEPARTMENT REPORT 3.3.1 RFD Report to Council 3.4 PUBLIC WORKS REPORT 3.4.1 Report for 07/14/2021 - 07/19/2021 3.4.2 Report for 07/21/2021- 07/27/2021 3.5 WOODS ESTATES DEVELOPMENT REPORT 3.5.1 Developer's Report to Council Page 2 4. PUBLIC COMMENT ON AGENDA ITEMS Audience questions and comments for specific items on the agenda. The public is invited to comment on items on the approved agenda at this time. Audience members wishing to comment on items not on the agenda may offer comment at the public comment period near the end of the agenda. 4.1 Presentation by Kelsi Denoyer, Voluteer and Watershed Coordinator Nahant Marsh Scott County Water Quality 4.2 Presentation of Emma Hupp, Eagle Scout Candidate, Scouts of America proposal for Entrance Features at Fire Station/City Hall 5. UNFINISHED BUSINESS 6. NEW BUSINESS 6.i RESOLUTIONS 6.1.1 A Resolution Resolution 2021-36 A Resolution Approving the Final/ Primarily Plat for Woods Subdivision Phase III 6.1.2 Resolution 2021-37 A Resolution Approving Travel and Expenses for Mayor Micheal Bawden to attend MRCTI in Baton Rouge, Louisana in September 2021 6.2 ORDINANCES OTHER COUNCIL ACTION KDR Agenda August 6, 2021 Riverdale City Council Agenda 1 August 5, 2021 7:00 p.m. Page 3 7. DISCUSSION AGENDA 7.1 BUILDING & GROUNDS 7.1.1 Emma Hupp Proposal 7.2 BUDGET AND FINANCE 7.2.1 Budget Amendment 7.2.2 Proposal Utilization of Budget Surplus 7.3 PUBLIC ENGAGEMENT/INVOLVEMENT 8.o REPORT FROM THE MAYOR 8.1 INTERGOVERNMENTAL 8.2 28E AGREEMENT BODIES 8.3 EXECUTIVE ACTIONS 8.4 PROCLAMATIONS 8.4.1 Proclamation Declaring August Water Quality Stewardship Month 9.0 GENERAL PUBLIC COMMENT/COMMUNICATIONS TO THE COUNCIL Audience questions and comments for issues not on the agenda. The public is invited to comment on items of individual or general concern. 10.0 CLOSED SESSION Adjourn into Closed Session per Iowa State Code 21.5 (1)(i). To evaluate the professional competency of an individual whose appointment, hiring, performance, or discharge is be- ing considered when necessary to prevent needless and irreparable injury to that individ- ual's reputation and that individual requests a closed session. 11.0 RECONVE INTO OPEN SESSION 12.0 ADJOURNMENT OTHER MEETINGS/CITY EVENTS OF NOTE Tentative Start of Construction Fenno Rd. Monday, August 23, 2021 Regular City Council Meeting Tuesday, August 24, 2021 City Hall Closed Labor Day Monday, September 6, 2021 Last Day for Possible Seal coating of Fenno Dr Friday, September 10, 2021 Regular City Council Meeting Tuesday, September 14, 2021 Regular City Council Tuesday, September 28, 2021 Fall Fest Saturday, October 2, 2021 7:00 pm All Day 7:00 pm 7:00 pm 2:00 pm KDR Agenda August 6, 2021 RIVERDALE CITY COUNCIL MINUTES PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa DATE: July 27, 2021 TIME: 7:00 P.M. NOTE: The Regular Meeting of the City Council was held in -person at the appointed time and day in accordance with open meeting laws set and defined by the State of Iowa (Sections 21.2 and 21.8). 1. WELCOME -CALL TO ORDER -The meeting was called to order at 7:00 pm by Mayor Mike Bawden, ROLL CALL -Council Members Present: Adams, Littrel, Krell, DCamp, Heddlesten (via conference call) Also present: Mayor Mike Bawden, Engineer Chris Cooper, City Administrator Kent Royster, Riverdale Fire Chief Chris Bernard, George Miller, and other residents and visitors. 2. PUBLIC HEARING REGARDING THE SANITARY SEWER REHABILITATION PROJECT PHASE II -Mayor Bawden opened the public hearing. Chris Cooper from MSA gave a presentation on the project. Krell asked if the money was already in the budget and was informed it was. Krell made a motion to close the public hearing and was seconded by DCamp. Roll Call: All Ayes. MC. The hearing was closed at 7:12pm. 3. PUBLIC HEARING REGARDING A BUDGET AMENDMENT FOR FY2i-Mayor Bawden opened the public hearing at 7:12pm. The council and residents would like more information and more of an explanation on the over spending of the FY21 budget. Krell made a motion to close the public hearing and was seconded by Littrel. Roll Call: All Ayes. MC. The hearing was closed at 7:25pm. 4. APPROVAL OF THE CONSENT AGENDA -Motion by Heddlesten, seconded by Littrel. Roll Call: All Ayes. MC CLAIMS REPORT VENDOR REFERENCE AMOUNT ADVANCED BUSINESS SYSTEMS JUNE TO JULY CONTRACT 98.29 AFLAC AFLAC-AFTER TAX 68.38 BELMONT DEVELOPMENT PROPER- TIES REIMBURSEMENT BI -STATE REGIONAL COMM DUES CENTURY LINK MONTHLY TELEPHONE SERVICE CITY OF BETTENDORF FUEL DEAN HALSEY SUPPLIES DECCO ROADWAY LUMINAIRE UPGRADE AT EFTPS PROCESSING CENTER FED/FICA TAXES HOPKINS 8( HUEBNER, P.C. AGR PERTAINING TO DEVELOPMENT IPERS IPERS KEVIN KLUGER TRAINING REIMBURSEMENT LANE & WATERMAN LLP TANGLEFOOT LANE SUPERFUND SITE MID -AMERICAN ENERGY CO. GAZEBO MIDLAND COMMUNICATIONS TELEPHONE REPAIR MSA PS3 ENTERPRISES, INC QUAD CITY TIMES &JOURNAL STATE OF ILLINOIS STAYLOCK STORAGE - 68 STOREY KENWORTHY MATT PARROTT TIFFANY OTERO TWINSTATE TECHNICAL SERVICES SANITARY SEWER REHAB VANGUNDY PARK COUNCIL MEETING MINS STATE TAXES STORAGE RENTAL LASER CHECKS CC DEPOSIT JUNE SERVICES 20,000.00 248 240.24 256.26 227.49 3,280.00 3,205.22 2,700.00 2,162.35 75 5,500.00 16.76 75 6,906.00 408 136.96 235.57 208 345.32 30 919 VERIZON CITY HALL CELL PHONES 103.29 VISA IA FF. CONVENTION 1,741.87 WASTE COMM. OF SCOTT CO. STREET SWEEEPING 93.84 Accounts Payable Total 49,280.84 GENERAL 44,269.61 ROAD USE TAX 58.3 SEWER 4,952.93 TOTAL FUNDS 49,280.84 Payroll -July 2021 George Miller -$949.74, Mike Bawden-$383.80, Kent Royster-$1961.46, Katie Enloe -$1562.05 Total -$4857.05 5. PRESENTATIONS AND PROJECT UPDATES See the packet for more detailed reports from the City Administrator, the MSA Engineer, Fire Department, and Public Works. 4. PUBLIC COMMENT ON AGENDA ITEMS -Nothing at this time 5. UNFINISHED BUSINESS -Nothing at this time 6. NEW BUSINESS 6 1 RESOLUTIONS 6.1.1 Resolution 2021-31-A Resolution Authorizing Bidding for the City of Riverdale and the City of Panorama Park Sanitary Sewer Rehabilitation Project. Moved by DCamp, seconded by Krell. Roll Call: All Ayes. MC 6.1.2 Resolution 2021-32-A Resolution Authorizing Acceptance of Bids for the Rehabilitation of Fennno Road and Authorization to Proceed with Construction. Moved by Krell, seconded by Littrel. Roll Call: All Ayes. MC 6.1.3 Resolution 2021-33-A Resolution Authorizing Council Members and City Staff to Attend the Iowa League of Cities Conference September 15-17, 2021 in Coralville, Iowa. Moved by Littrel, seconded by DCamp. Roll Call: All Ayes. MC 6.1.4 Resolution 2021-34-A Resolution Amending the Current Budget for Fiscal Year ending 2021. DCamp moved to table until August 10, 2021 and was seconded by Littrel. Roll Call: All Ayes. Resolution tabled. Doug Littrel and George Miller left the meeting at 8:26pm 7. DISCUSSION AGENDA -See packet 8. OTHER COUNCIL ACTION- Nothing at this time 9. DISCUSSION AND COMMITTEE REPORTS -Fall Fest will be October 2, 2021 from 2-4pm at Bicentennial Park. City Hall has election papers if anyone is wanting to run for Council or Mayor. City Staff will be doing a newsletter to residents soon. 1o. REPORT FROM THE MAYOR -Nothing at this time. 11. GENERAL PUBLIC COMMENT/COMMUNICATIONS TO THE COUNCIL -Nothing at this time 12. ADJOURNMENT Motion to close the City Council meeting was made by Adams, seconded by Heddlesten. All Ayes. The Regular Meeting of the City Council was formally adjourned at g:17Pm. FOR THE CITY OF RIVERDALE: ATTESTED BY: Michael Bawden, Mayor Katie Enloe, Deputy City Clerk Thu Aug 5, 2021 2:29 PM CLAIMS REPORT Page 1 Check Range: 811012021- 8/10/2021 VENDOR NAME REFERENCE VENDOR CHECK AMOUNT TOTAL CHECK# DATE AVENUE RENTAL BASE CENTURY LINK DEAN HALSEY GRAINGER IOWA AMERICAN WATER K&K TRUE VALUE HARDWARE METRO FIBERNET LLC MID -AMERICAN ENERGY CO. NIGHTWATCH SECURITY SERV QUAD CITY TIMES & JOURNAL S&R LAWNCARE & SNOW REMOVAL TRI-STATE FIRE CONTROL WASTE COMM. OF SCOTT CO. BRUSH CUTTER, HOSE, MINI SKID, EMPLOYEE REIMBURSEMENT MONTHLY TELEPHONE SERVICE JANITORIAL WORK BUIDLING MONTHLY UTILITIES DRILL RENTAL INTERNET UTILITIES ANNUAL MONITORING AND MAINT AMENDMENT OF CURRENT BUDGET JUNE APPLICATION & JUNE SERV ANNUAL BACKFLOW INSPECTIONS INDUSTRIAL LOOSE Accounts Payable Total 1,003.36 400.00 9,56 375.00 265.45 74.38 324.33 102.20 1,206.84 323.40 135.83 6,084.00 272.85 47.60 10,624.80 7741 8/10/21 7742 8/10/21 7743 8/10/21 7744 8/10/21 7745 8/10/21 7746 8/10/21 7747 8/10/21 7748 8/10/21 7749 8/10/21 7750 8/10/21 7751 8/10/21 7752 8/10/21 7753 8/10/21 7754 8/10/21 APCLAIRP 03.03.21 City of Riverdale IA OPER: KE Thu Aug 5, 2021 2:29 PM CLAIMS REPORT CLAIMS FUND SUMMARY Page 2 FUND NAME AMOUNT 001 GENERAL 10,624.80 TOTAL FUNDS 10,624.80 APCLAIRP 03.03.21 City of Riverdale IA OPER: KE PRUPDT00 Thu Aug 5, 2021 9:04 AM City of Riverdale IA 03.03.21 PAID THROUGH 8/04/2021 CHECK REGISTER CALENDAR 8/2021, FISCAL 2/2022 DATES 8/04/2021 -- 8/10/2021 OPER: KE JRNL 1070 1ST PAY OF MONTH PAGE 1 CHECK NO DATE EMP NO PAY TO THE ORDER OF CHECK AMOUNT CLEARED VOIDED MANUAL 1 QUAD CITY BANK & TRUST 7738 8/10/2021 13 GEORGE T MILLER 7739 8/10/2021 28 KENT D ROYSTER 7740 8/10/2021 29 KATIE 7 ENLOE BANK TOTAL REPORT TOTAL 1067.92 1961.46 1533.89 4563.27 4563.27 Thu Aug 5, 2021 2:30 PM TREASURER'S REPORT Page 1 CALENDAR 8/2021, FISCAL 2/2022 ACCOUNT TITLE LAST MONTH CHANCE IN ENDING END BALANCE RECEIVED DISBURSED LIABILITY BALANCE 001 GENERAL 346,904.87 002 FEMA DERECHO 110 ROAD USE TAX 75,361.61 111 I -JOBS 121 LOCAL OPTION SALES TAX 334,119.72 125 TIF/URBAN RENEWAL 326,381.32- 126 TIF 2 127 TIF 3 128 TIF 4 150 FIRE AWARDS 96.32 200 DEBT SERVICE 65,613.70 300 CAPITAL IMPROVEMENT LEV 93,818.84 301 CAPITAL RESERVE 334,370.93 302 ROAD REPLACEMENT 51,097,74 303 FIRE EQUIPMENT/REPLACEM 92,505,03 304 2011 CAPITAL PROJECT(BOND 610 SEWER 110,786.05- 611 SEWER - CAPITAL PROJECT 29,245.61 - Report Total 225.61 17,220.58 2,188.15 331,872.44 75, 361.61 334,119.72 326,381,32- 248.47 92.83 96.32 65, 613.70 93,818,84 334, 370.93 51,097.74 92, 505.03 110,716.08- 29,245.61- 927,475,78 225.61 17,469.05 2,280,98 912,513.32 GLRPTGRP 03/03/21 OPER: KE CITY OF RIVERDALE Statement Writer: 00 Summary By: FUND Thu Aug 5,2021 2:31 PM BUDGET REPORT Page 1 CALENDAR 8/2021, FISCAL 212022 PCT OF FISCAL YTD 16.6% TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED FIRE TOTAL 108,073.00 277.63 1,774.81 1.64 106,298.19 ANIMAL CONTROL TOTAL 250.00 .00 .00 .00 250.00 OTHER PUBLIC SAFETY TOTAL 11,350.00 .00 .00 .00 11,350.00 PUBLIC SAFETY TOTAL 119,673.00 277.63 1,774.81 1.48 117,898.19 ROADS, BRIDGES, SIDEWALKS TOTA 32,210.00 1,013.95 3,377.17 10.48 28,832.83 STREET LIGHTING TOTAL 7,500.00 546.48 1,099.17 14.66 6,400.83 TRAFIC CONTROL & SAFETY TOTAL 4,500.00 88.57 4,500.89 100.02 .89 - SNOW REMOVAL TOTAL 18,383.00 .00 227.77 1.24 18,155.23 STREET CLEANING TOTAL 3,910.00 47.60 141.44 3.62 3,768.56 GARBAGE TOTAL 49,000.00 .00 3,736.98 7.63 45,263.02 STORM SEWER/DRAINAGE TOTAL 3,096.00 236.25 548.11 17.70 2,547.89 OTHER PUBLIC WORKS TOTAL 119,975,00 .00 260.00 .22 119,715.00 PUBLIC WORKS TOTAL 238, 574.00 1,932.85 13,891,53 5.82 224,682.47 LIBRARY TOTAL 16,000.00 .00 .00 .00 16,000.00 PARKS TOTAL 59,615.00 5,396.25 7,175.72 12,04 52,439.28 OTHER CULTURE/RECREATION TOTA 5,000.00 .00 445.80 8.92 4,554.20 CULTURE & RECREATION TOTAL 80,615,00 5,396.25 7,621.52 9.45 72,993.48 COMMUNITY BEAUTIFICATION TOTA 12,500.00 .00 4,880,00 39.04 7,620.00 ECONOMIC DEVELOPMENT TOTAL 20,574.00 .00 5,490.44 26.69 15,083.56 OTHER COMM & ECO DEV TOTAL 1,000.00 .00 20,000.00 2,000.00 19,000.00 - COMMUNITY & ECONOMIC DEV TOTA 34,074.00 .00 30,370.44 89.13 3,703.56 MAYOR/COUNCIL/CITY MGR TOTAL 78,476.00 3,049.22 9,596.20 12.23 68,879.80 CLERK/TREASURER/ADM TOTAL 55,112.00 2,167.91 7,897.42 14.33 47,214.58 ELECTIONS TOTAL 4,000.00 .00 .00 .00 4,000.00 LEGAL SERVICES/ATTORNEY TOTAL 8,000.00 .00 8,200.00 102.50 200.00 - CITY HALL/GENERAL BLDGS TOTAL 122,067.00 4,396.72 17,566.22 14.39 104,500.78 GENERAL GOVERNMENT TOTAL DEBT SERVICES TOTAL DEBT SERVICE TOTAL 267,655.00 9,613.85 43,259.84 16.16 224,395.16 76,688.00 .00 1,000.00 1.30 75,688.00 76,688.00 .00 1,000.00 1.30 75,688.00 ROADS, BRIDGES, SIDEWALKS TOTA 375,000.00 .00 .00 .00 375,000.00 CAPITAL PROJECTS TOTAL 375,000.00 .00 .00 .00 375,000.00 GLRPTGRP 03/03/21 OPER: KE CITY OF RIVERDALE Statement Writer: 00 Report Format: FUNCTION Thu Aug 5, 2021 2:31 PM BUDGET REPORT Page 2 CALENDAR 8/2021, FISCAL 2/2022 PCT OF FISCAL YTD 16.6% TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED SEWER/SEWAGE DISPOSAL TOTAL ENTERPRISE FUNDS TOTAL 395,715.00 248.47 17,365.77 4.39 378,349.23 395, 715.00 248.47 17,365.77 4.39 378,349.23 TOTAL EXPENSES BY FUNCTION 1,587,994,00 17,469.05 115,283.91 7.26 1,472,710.09 GLRPTGRP 03/03/21 OPER: KE CITY OF RIVERDALE Statement Writer: 00 Report Format: FUNCTION Thu Aug 5, 2021 2:31 PM REVENUE REPORT Page 1 CALENDAR 8/2021, FISCAL 2/2022 PCT OF FISCAL YTD 16.6% BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED GENERAL TOTAL 525,298.00 ,00 1,290.00 .25 524,008.00 ROAD USE TAX TOTAL 55,000.00 .00 .00 .00 55,000.00 LOCAL OPTION SALES TAX TOTAL 113,484,00 .00 .00 .00 113,484.00 DEBT SERVICE TOTAL 82,251.00 .00 .00 .00 82,251.00 CAPITAL IMPROVEMENT LEVY TOTA 45,408,00 .00 .00 .00 45,408.00 CAPITAL RESERVE TOTAL 3,301.00 .00 ,00 .00 3,301.00 SEWER TOTAL 395,000.00 225.61 3,599.07 .91 391,400.93 TOTAL REVENUE BY FUND 1,219,742.00 225.61 4,889,07 .40 1, 214, 852.93 GLRPTGRP 03/03/21 OPER: KE CITY OF RIVERDALE Statement Writer: 00 Report Format: RFUND Thu Aug 5, 2021 2:31 PM TREASURER'S REPORT Page 1 CALENDAR 7/2021, FISCAL 1/2022 ACCOUNT TITLE LAST MONTH CHANGE IN ENDING END BALANCE RECEIVED DISBURSED LIABILITY BALANCE 001 GENERAL 419,674.81 1,290.00 74,151.34 91.40 346,904,87 002 FEMA DERECHO 110 ROAD USE TAX 75,417.39 55.78 75,361.61 111 I -JOBS 121 LOCAL OPTION SALES TAX 334,119.72 334,119.72 125 TIF/URBAN RENEWAL 320,890.88- 5,490.44 326,381.32- 126 TIF 2 127 TIF 3 128 TIF 4 150 FIRE AWARDS 96.32 96.32 200 DEBT SERVICE 66,613.70 1,000.00 65,613.70 300 CAPITAL IMPROVEMENT LEV 93,818.84 93,818.84 301 CAPITAL RESERVE 334,370.93 334,370.93 302 ROAD REPLACEMENT 51,097.74 51,097.74 303 FIRE EQUIPMENT/REPLACEM 92,505,03 92,505.03 304 2011 CAPITAL PROJECT(BOND 610 SEWER 97,053.59- 3,373.46 17,117.30 11.38 110,786,05- 611 SEWER - CAPITAL PROJECT 29,245.61- 29,245,61 - Report Total 1,020,524.40 4,663.46 97,814.86 102.78 927,475.78 GLRPTGRP 03/03/21 OPER: KE CITY OF RIVERDALE Statement Writer: 00 Summary By: FUND Thu Aug 5, 2021 2:31 PM BUDGET REPORT Page 1 CALENDAR 7/2021, FISCAL 1/2022 PCT OF FISCAL YTD 8.3% TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED FIRE TOTAL 108,073.00 1,497.18 1,497.18 1.39 106,575.82 ANIMAL CONTROL TOTAL 250.00 .00 .00 .00 250.00 OTHER PUBLIC SAFETY TOTAL 11,350.00 .00 .00 .00 11,350.00 PUBLIC SAFETY TOTAL 119,673.00 ROADS, BRIDGES, SIDEWALKS TOTA STREET LIGHTING TOTAL TRAFIC CONTROL & SAFETY TOTAL SNOW REMOVAL TOTAL STREET CLEANING TOTAL GARBAGE TOTAL STORM SEWER/DRAINAGE TOTAL OTHER PUBLIC WORKS TOTAL PUBLIC WORKS TOTAL 1,497.18 1,497.18 1.25 118,175.82 32,210.00 2,363.22 2,363.22 7.34 29,846.78 7,500.00 552.69 552.69 7.37 6,947.31 4,500.00 4,412.32 4,412.32 98.05 87.68 18, 383.00 227.77 227.77 1.24 18,155.23 3,910.00 93.84 93.84 2.40 3,816.16 49,000.00 3,736.98 3,736.98 7.63 45,263.02 3,096.00 311.86 311.86 10.07 2,784.14 119,975.00 260.00 260.00 .22 119,715,00 238, 574.00 11, 958.68 11, 958.68 5.01 226, 615.32 LIBRARY TOTAL 16,000.00 .00 .00 .00 16,000.00 PARKS TOTAL 59,615.00 1,779.47 1,779.47 2.98 57,835.53 OTHER CULTURE/RECREATION TOTA 5,000.00 445.80 445.80 8.92 4,554.20 CULTURE & RECREATION TOTAL 80,615.00 2,225.27 2,225.27 2.76 78,389.73 COMMUNITY BEAUTIFICATION TOTA ECONOMIC DEVELOPMENT TOTAL OTHER COMM & ECO DEV TOTAL COMMUNITY & ECONOMIC DEV TOTA 12, 500.00 20, 574.00 1,000.00 4,880.00 5,490.44 20, 000.00 4,880.00 39.04 5,490.44 26.69 20,000.00 2,000.00 7,620.00 15,083.56 19,000.00- 34,074.00 30,370.44 30,370.44 89.13 3,703.56 MAYOR/COUNCIL/CITY MGR TOTAL 78,476.00 6,546.98 6,546.98 8.34 71,929.02 CLERK/TREASURER/ADM TOTAL 55,112.00 5,729.51 5,729.51 10.40 49,382.49 ELECTIONS TOTAL 4,000.00 .00 .00 .00 4,000.00 LEGAL SERVICES/ATTORNEY TOTAL 8,000.00 8,200.00 8,200.00 102.50 200.00 - CITY HALL/GENERAL BLDGS TOTAL 122,067.00 13,169.50 13,169.50 10.79 108,897.50 GENERAL GOVERNMENT TOTAL DEBT SERVICES TOTAL 267,655.00 33,645.99 33,645.99 12.57 234,009.01 76,688.00 1,000.00 DEBT SERVICE TOTAL 76,688.00 1,000.00 1.30 75,688.00 1,000.00 1,000.00 1.30 75,688.00 ROADS, BRIDGES, SIDEWALKS TOTA 375,000.00 .00 .00 .00 375,000.00 CAPITAL PROJECTS TOTAL 375,000.00 .00 .00 .00 375,000.00 GLRPTGRP 03/03/21 OPER: KE CITY OF RIVERDALE Statement Writer: 00 Report Format: FUNCTION Thu Aug 5, 2021 2:31 PM BUDGET REPORT Page 2 CALENDAR 7/2021, FISCAL 1/2022 PCT OF FISCAL YTD 8.3% TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED SEWER/SEWAGE DISPOSAL TOTAL ENTERPRISE FUNDS TOTAL 395, 715.00 17,117.30 17,117.30 4.33 378, 597.70 395,715.00 17,117.30 17,117.30 4.33 378,597.70 TOTAL EXPENSES BY FUNCTION 1,587,994,00 97,814.86 97,814.86 6.16 1,490,179.14 GLRPTGRP 03/03/21 OPER: KE CITY OF RIVERDALE Statement Writer: 00 Report Format: FUNCTION Thu Aug 5, 2021 2:31 PM REVENUE REPORT Page 1 CALENDAR 7/2021, FISCAL 1/2022 PCT OF FISCAL YTD 8.3% BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED GENERAL TOTAL 525,298.00 1,290.00 1,290.00 .25 524,008.00 ROAD USE TAX TOTAL 55,000.00 .00 .00 .00 55,000.00 LOCAL OPTION SALES TAX TOTAL 113,484.00 .00 .00 .00 113,484.00 DEBT SERVICE TOTAL 82,251.00 .00 .00 .00 82,251.00 CAPITAL IMPROVEMENT LEVY TOTA 45,408.00 .00 .00 .00 45,408.00 CAPITAL RESERVE TOTAL 3,301.00 .00 .00 .00 3,301.00 SEWER TOTAL 395,000.00 3,373.46 3,373.46 .85 391,626.54 TOTAL REVENUE BY FUND 1, 219, 742.00 4,663.46 4,663.46 .38 1, 215, 078.54 GLRPTGRP 03/03/21 OPER: KE CITY OF RIVERDALE Statement Writer: 00 Report Format: RFUND tlotloan signature verification: tltlp.us/exXO-gtjc-bw I am requesting permission to serve alcohol at a function in the Riverdale Community Room on November 11, 2021 Signed Date 07/27/21 dotloop signature verification: dtIp.us/HKXO-gtjc-bwmK CITY OF RIVERDALE COMMUNITY ROOM FACILITY USE AGREEMENT Today's date 07/27/21 Renter's name Jenny Staub (Jennifer) Cell phone 563-940-1557 Address, city, Zip 310 Circle Dr. Riverdale IA 52722 Home phone n/a I. PROPOSED USE DETAILS Use date Estimated Estimated attendance 24 Event description Navigate Realty pre -holiday potluck Begin time3:00pm 'p.m. End time 11:00pm Key # Request Council Approval for Alcohol? Yes YES If yes, a copy of Commercial/Homeowners Host Insurance policy must be attached before being placed on Council agenda. Copy of Insurance attached Yes YES II. TERMS AND CONDITIONS This Facility Use Agreement ("Agreement") is made as of the date listed below between the City of Riverdale, Iowa ("Riverdale") and the undersigned renter (the "Renter"). This agreement shall take effect November 1, 2015. In consideration of the mutual covenants and promises contained herein, Riverdale agrees to allow Renter to use the City of Riverdale Community Room (the "Room"), located at 110 Manor Drive, Riverdale, Iowa, at the date and time specified above and on the terms and conditions contained herein. The parties agree as follows: 1. Renter agrees to comply with the Riverdale Community Room Rules and Regulations, a copy of which has been provided to Renter. 2. Renter agrees to use the Roan in compliance with local, state and federal law. The Room shall not be used for any illegal purpose. 3. Renter agrees to pay rent for use of the Room at a rate of $30 per event. The rental fee iswaived for the following groups: Alcoa, all Riverdale City Government groups including volunteer committees, boards, and Riverdale Firefighters Association, Nonprofit groups that regularly use the facility may apply for a reduced rate that will take into consideration if food or drink is served and the number of regular attendees. Reduced Rate Applications and rate will be considered at a regular scheduled Council meeting. 4. All Renters agree that he/she/they is/are responsible for clean-up and for any damage to the facility and equipment that may result from use by Renter, his/her/its family and guests. Renter agrees to pay a cleaning/damage depositof$30, Riverdale agrees to return .--- . the full clean-up/damage deposit to Renter after the event, conditioned upon the immediate retum of the Room key and satisfactory inspection of the Room and equipment, according to the Riverdale Community Room Rules and Regulations. The clean-up/damage deposit is waived for the following groups but they will remain responsible for damage replacement costs that occurred during their rentals: Alcoa, Scott Community College, the Pleasant Valley School District, regularly scheduled not for profit groups with approved separate community room agreement. 5. Renter is responsible for the behavior of his/her guests. Renter must ensure alt people in attendance abide by the Riverdale Community Room Rules and these Terms and Conditions. 6. IN CONSIDERATION FOR USE OF THE ROOM, RENTER AGREES THAT HE/SHE/THEY WILL USE THE ROOtVI EQUIPMENT AND FACILITIES AT RENTER'S SOLE RISK. RENTER FURTHER AGREES THAT RIVERDALE WILL NOT BE RESPONSIBLE FOR ANY OR ALL INJURY, ILLNESS, LOSS, THEFT OR DAMAGE TO RENTER, RENTER'S PROPERTY, OR RENTER'S GUESTS BEFORE, DURING OR AFTER THE EVENT WHILE ON THE PREMISES. 7. RENTER. AGREES TO INDEMNIFY AND HOLD. HARMLESS RIVERDALE FOR ANY AND ALL LOSS, DAMAGE, INJURY OR COSTS RENTER OR RENTER'S GUESTS MAY SUSTAIN DURING OR AFTER THEIR PRESENCE AT THE. ROOM AND/OR PARTICIPATION IN THE EVENT. RENTER AGREES TO INDEMNIFY AND IIOLDS HARMLESS RIVERDALE FROM AND AGAINST ANY LOSS, DAMAGE, INJURY OR COSTS CAUSED BY RENTER'S ACTS OR OMISSIONS, NEGLIGENCE, OR OTHERWISE, INCLUDING ANY COSTS AND ATTORNEY FEES INCURRED THEREBY, ARISING OUT 01? RENTER'S PRESENCE IN THE ROOM OR PARTICIPATION IN THE EVENT. RENTER AGREES THAT THE FOREGOING RELEASE, WAIVER AND INDEMNITY AGREEMENT IS INTENDED TO BE AS BROAD AND INCLUSIVE AS IS PERMITTED BY THE LAW OF IOWA AND THAT IF ANY PORTION THEREOF IS HELD INVALID, IT IS AGREED THAT THE BALANCE SHALL, NOTWITHSTANDING, CONTINUE. IN, FULL LEGAL FORCE AND EFFECT. 8, I. have read this Facility Use Agreement and the Rules and Regulations, fully understand and agree to its terms and have signedit freely and voluntarily. If Renter is a business, I acknowledge that I am duly authorized to sign this Agreement on behalf of Renter. 07/27/2 verified o`u'/�' JLa/[r%' 0]/➢21 er ie CDT F22F-PV1 12 22 PMGCB 7/27/21 Authorized signature V"~ "" Date Approved by Date Revised 11-17-2015 Administrative Summary August 5, 2021 Memorandum Date: August 10, 2021 To: Mayor Mike Bawden Members of the City Council From: City Administrator Kent Royster Re: Administrative Notes (July 27th -August 5th, 2021) Greeting all, 1. Grants We have submitted two grants this week. The first being America Recovery Plan Act (ARPA). This grant is for infrastructure; in particular water and sanitary sewer improvements as well as COVID related expenses. The City is set to receive $65,000; which will be split into two payments of roughly 33,000 each. I will keep you updated on the receipt and reporting requirements as I receive further information. The second grant was CARES Act. This grant was 9,400 worth the free computer equipment. We are scheduled to receive the equipment in November of 2021. The only cost will be set up costs. I worked with Twin States to ensure that it was a quality product and better than what the City currently has. The order includes 3 Dell Laptop Bundles. Which includes a laptop and desktop. On A la Carte Product offerings we ordered 1 Logitech webcam and one Dell 3520 Developer. Please see attached information for what was ordered. That's a total of 74,000 in total grants this week! 2. Newsletter Attached is a hard copy of the newsletter that Staff worked on this week. It is scheduled to be in the mail on Friday 8/6/2021. We are already thinking of bits of information that Staff can include for the next one. We are open to comments, suggestions and criticism. Administrative Summary August 5, 2021 3. Fenno Dr Pre -Construction and Community Meeting Iowa American Water scheduled a pre -con meeting for Monday August 3rd. I was able to meet with the contractor which is HAWKEYE WATER AND SEWER (no relation to Hawkeye Paving). They have scheduled this project for late August. The City will serve as the point of contact for questions from our residents and businesses. The project is scheduled to take up to 6-8 weeks. Valley Dr will be down to alternating one-way traffic. Fenno will be open for at all times. Republic, LISPS and Pleasant Valley School District have been contacted. It has and will be a continued inconvenience for the residents. We (Iowa -American Water and City of Riverdale) are trying to minimize the impact as much as possible. RTM; Bryce Johnson is Iowa American Water engineer on the project. Chris Cooper has reviewed the plans, and will perform construction observation, and material and manhole testing at IAW's expense per Agreement. 4. Seal Coating Fenno Rd. This project has no changes. I will continue to work with the City of Bettendorf to schedule this project around the larger and more difficult Fenno Drive reconstruction project. Brandt Construction is committed to complete the contract until September 10th, Both the City of Bettendorf Engineering Department and Brandt Construction have no problem in adding the City of Riverdale to the contract. 5. All -Star Community Award- Meals -to -go program! Congratulations! You have been nominated for the All -Star Community Award! Every year ahead of the Iowa League of Cities Annual Conference the League has a friendly competition between municipalities over the programs they were able to accomplish for the previous year. The projections range of Community Centers to water protection projects. This competition is a bracket. Our first competition is the City of Pierson, IA (pop. 366). So, vote early and often. Here's the link to the facebook page. https://www.facebook.com/IowaLeagueofCities Administrative Summary August 5, 2021 6. Manor Drive and Circle Dr Sump Pump Drainage Project This project has been scheduled! We have received the final Waiver; with help from Paul Macek. The project is tentatively for the first half of September. 7. Tree Update With your guidance I signed the bid with Advantage Tree. I have given them 7 days to schedule and complete the work. By, August 12th the Tree that has caused the issue will be removed. It will be possible that Manor Dr may experience brief intermittent closures during the removal process. S. Issues with the Downloads on Council Member's Chromebooks In general, if a City computer/chromebook is left on for at least a single day Monday -Friday for the entire 8am to 9pm, it will receive updates properly for Security and Anti -virus updates. If a computer is unable to be on during the entire time, then if one day during the work week it is on during the morning, and another day during the work week on during the afternoon through early evening, that will suffice too. This schedule is the same for all City computers, Council Members, and Fire Department EXCEPT for the rebooting of Fire Department laptops. 9. Candidate Packet for Municipal Elections See Attachment. I have included them in the packet. 10. Sheriff Tim Lane Earlier this week I requested the Sheriff come to discuss the idea of assisting the City of Riverdale in Nuisance Abatement procedures and the possibility of installation of a Red Light Camera/Speed Camera at the Belingham Intersection. The plan is his attendance at the August 27th Council meeting. 11. Presentation by Scott County Watershed They requested last month to speak to you regarding watershed month. And, requested a Proclamation to be adopted. Administrative Summary August 5, 2021 12. Emma Hupp Presentation regarding Entrance to City Hall/Fire Station Emma Hupp is here to request your permission and funding to install three new flagpoles and landscaping near the concrete feature in the front of City Hall. She has been working with Anthony Heddlesten and myself. During budget discussions this item was eliminated from the budget. The Mayor had placed 20,000 for this as well as other projects. However, if you wish we have other funding that wasn't or willing not be completed that was budgeted for (ie facade program). that have led to the need for a budget amendment. Yes, was due June 30th. 13. Resolution 2021-36 A Resolution Approving the Final/ Preliminary Plat for Woods Subdivision Phase III This is ready to be adopted. We have the Letter of Credit, Hold Harmless Agreement. Planning & Zoning has given its conditional approval; that condition was that the City Engineer Chris Cooper adequately reviewed all materials. As always contact me for questions. It is a pleasure to be your City Administrator. Thank you Kent Royster 2 Gok 11 0..64136 6 1 44.1 411 5 V cur 001 7102 � 0Fj 0{{J00 55. FRET TIM BER taa. 8 `Ism 11 '052 00550 0V. 6161 EX4511N G GR OUND 65H EXSTINLE EX. SAN 6 0.1411.01. 640 Q 6 CA SING P IPE A9O VE- DEA TARY SEWER 110/ FC NNO 05 . /11V.61 6.75 12" SSON 36 LAND STA NW ID tiEND MV -6 61.39 6 •W-•51. 19 x 612 02515. 22M Si 0.05 PVI EL 656.34IC 6 LW. 2E 33 45 DEG CM, ITT P. I LL 4', "a EAST WATER If, OEFLEC ' 30 10 10 - 1- -ST-ST-51 S* ST -61 A URA E GASKETS 10 X OEAO F STO RM SE EA9 r1 LEF T PROP B• DI WATER AWN M IN COVER 625 uurAc M ER PP S Nairn. KN O26 .24 ANNT OPM 665 660 PRO POSEOGRG U110 E AST NONA.WER PM STA 2.73.24 M N 623. 36 LVC 230.00 \ 6J9 630 STORM SEWER CROSSING AT 0. 7115 SWAN AT THE INVERT ELEVA TION AT TEE CEN TERUM E OF THE S REST. ACTUAL CLEARAN CE AT WATER LWNIS 19, 5 03 00 $la 3 2. 00 Mv. mr.6 it a�.5v \ 635 NNI \ 1 0356,66 CA re= 64 6-690 06 0" OAT 46 2 BEND U: 4 .03.30 11057 415' BEND SIA AEC 111 /611.406 .34 •1544101.64 6 ta ' (w11,4) 11 .1.4401.114 .610'1601615 31121.2 066 I NLET AIN REPLACE Av . 5, ..,.10 OPE N -THROAT CU RB INT AKE FE NNO R0. 12" ' AMIN SLEEVE 1,126" 663, LR ANLI a" VALVE 1053 ALLEY 0R . ASSUMED W ATE R SERVICE C OCA,. rEX5T ST O FM STA 2. 3.74 PVIEL 62].36 LVC 130 .00 SEAERLEFT PR OPOSED ORO.. EA ST 91000 SEWER MONT COO 35 \ \ 15 e10 6 45 p3 630 30 sga�' vgp• PA 0 45 4 05E2602 .10 X .3.33 L VC 6 4.00 5 61 EXISTING Gkoli 10 PRO P WATER WIN 52 MIN COVER EX515 AW1501 SEWER 585 .66 -CON NECT TO E XST WATE R MAN 666 1n 0 2.00 3.00 01710 00+0X01910 FAC E 510Ea STOW SEWER 1.1 5.00 5N:0 j +m civil design ilc ....au,. tern 5137 0002 n0O etd davenp ort,M 52003 0 a IOWA A MERIC AN W ATER NM INN. 31J AW.0O2 01.0451 we SANE S1 e w1 da m 07.01.200 07.01.2031 PLA N AND P ROFILE C-3 1 From the City of RIVERDALE www.riverdaleia.org 110 Manor Drive deputvc Jerk` :riverdaleia. org Phone City Hall (563)355-2511 August 2021 ealszaTorneo rogram VOTE FOR US! Riverdale's Meals -To -Go Program was nominated for the All -Star Community Award by the Iowa League of Cities. Voting begins August 16`h and you can participate by visiting the League's Facebook page and vote by liking your favorite City project in the People All -Star Album. This is a fun contest for community pride, but there are no prizes. It is a bracketed competition, and our first competitor is the smaller town of Pierson, IA (pop 366). The address below is to vote. You will need to give us a heart emoji or thumbs up emoji. LET'S WINt I ?""""i r t https:I/www.facebook.comiIowaLeagueofCities ✓ Road Construction ALERT! Iowa American and the City of Riverdale have finally awarded the Fenno Road reconstruction contract. The contract will allow for the replacement of sanitary sewer, water, storm sewer, curb and gutter, and full depth asphalt replacement. Construction is scheduled to start the week of August 2381 ✓ The Sanitary Sewer relining project is a joint project between the City of Riverdale and the City of Panorama Park. This project also includes fixing the erosion problem on the westside of Manor Drive Hill. The purpose of this project is to eliminate Inflow and Infiltration. It will start in September and end in December. ✓ The emergency access route between Pleasant Hills and the Woods Subdivision 3' Addition will stay towards the Eastside of Bicentennial Park, close to the existing field access road. Stay tuned in for further updates regarding this project. ✓ The City recently contracted with MSA-PS to design the Parking Lots at City Hall and the Fire Station. The City plans to re -design the City Hall lot to improve the Handicapped Accessibility of City Hall and improve Council Meetings • August 10, 2021 • August 24, 2021 • September 6th Closed for Labor Day • September 14, 2021 • September 28, 2021 • October 12, 2021 • October 26, 2021 • November 9, 2021 • November 23, 2021 • December 14, 2021 Fall Fest • October 2, 2021 Park Plan In 2020 the City was able to complete the Park Plan. The plan is available on our website. It was an attempt to prioritize our goals for park improvements. Watste C ltec Lion is prided every Monday, unless Monday Is a holiday. Holidays will cause a one -day delay to service. Yard waste collection IS provided weekly from April S November 21.1 The City of Riverdale has been appropriated $64,825.29 for the American Rescue Plan Act. This money can be used for COVID related expenses and infrastructure projects related to water and sanitary sewer. Election papers for Mayor and Council are available for pick up at City Hall, The contract has been awarded for the removal of the dangerous trees located on Manor Drive. The work will be completed by August 12th. MARION Marion YMCA and Community Rec Center Congratulations to This Year's All -Star Community Award Winners ALL-STAR COMMUNITY IOWA LEAGUE OF CITIES WOODBINE CREW Center AROUND ALL-STAR COMMUNITY AWARD MOUNT VERNON Lester Buresh Family Community Wellness Cente We received so many great projects for the 2021 All -Star Community Award and our judges had the hardest time narrowing down the candidates, a true testament to all the amazing work that our cities do. Read more about each project in their upcoming articles in September's edition of Cityscape. Now, It's Time to Introduce The Projects in The People's All -Star Award Bracket! There are so many great choices to "like or give it some love!" Voting begins August 16 and you can participate by visiting the League's Facebook page and vote by liking your favorite city project in the People All -Star album. To vote for a project, make sure to "like or give it some love" by using these icons.O OThe project with the most likes or love will move onto the next round! Voting will take place in rounds; city projects with the most likes and loves in the current week's photo album will move to the next round. Albums for voting will be posted on Monday and voting concludes the following Monday. The final round will close on Thursday, September 16 and the winner of the People's All -Star Community Award will be announced during the award ceremony at the Annual Conference & Exhibit (September 15-17 in Coralville). People's All -Star Candidates: (For more details about each project, make sure to visit our Facebook album and vote forjour fiworite.) Cascade: Cascade Swimming Pool Project The pool was 50 years old and was deteriorating and was not accommodating for small children or older adults due to no steps to exit the pool. The pool in its current state was not able to meet the needs of every person. The city council strongly supported the project to enhance the quality of life amenities that Cascade has to offer. > Iowa League of Cities 'August 2021 115 AROUND 11 ALL-STAR COMMUNITY AWARD Riverdale: Meals -to -Go plant knowledge and encourage a sense of stewardship for the environment among our visitors. < During the pandemic shutdown, the community's only restaurant was shut down and in dire need of assistance. At the same time, the city's largely elderly population was home -bound and lacking easy and safe access to supplies. Seeing an issue and also a solution, Riverdale's mayor reached out to the restaurant, the Duck Creek Pancake House, and developed an online application system for residents who were either LMI or senior citizens to apply for meal delivery from the restaurant. Pierson: Source of Water Protection Native Plant Park The city was looking for a way to create a multi- functional area. Located at City Park on Maple Street, around a shallow water well, native grasses were planted, their extensive root systems help filter contaminants before they reach the water aquafers. A cement path circles the area for the public to walk and exercise. Two pollinator gardens with benches were placed in the area to enjoy and provide butterflies and bees with food. This area aims to be a resource for Bondurant: Bondurant Economic Development Launch Program/Project Bluejay Amazon fulfillment center to create a better balance between single-family residential and commercial and industrial valuation. Wayland: West Park Wetlands Upgrade to the largest city park with new ADA family restrooms and new all-inclusive play equipment and a new splash pad for recreational enjoyment of all ages. Marshalltown: Renovation of the Veteransl Memorial Coliseum The Coliseum is a 92 -year -old building with a new interior and will serve as the host for events that positively impact Downtown Marshalltown by bringing people to the area and supporting local businesses. 16 August 2021 Cityscape ALL-STAR COMMUNITY AWARD Washington: Washington Municipal Campus The City Hall -Police Building Project was the completion of nearly eight years of study and planning. Four separately let capital projects and over $6 million in public and private investment on the Municipal Campus. La Porte: Main Street Rehabilitation and Redevelopment Project The Main Street Rehabilitation and Redevelopment Project consisted of the reconstruction of four blocks of Main Street and the development of a trail and park at Wolf Creek. The project included the replacement of the community's historic brick streets with new brick, backed by concrete to allow for easier maintenance and longevity while maintaining the historic aesthetic of the downtown area. Hills: Community Stage In addition to summer concerts, the new stage will be used to show outdoor community movies and host elementary school concerts. The stage is a tremendous improvement to the park and has become an amenity for everyone in the community to enjoy. Clinton: Jurgensen Sports Complex Upgrades The project includes excavation of the complex and flattening the space into one universal playing area and eliminating the 3 -tiered elevation. This project included the expansion of the SW corner that had previously been undeveloped. This allowed the city to streamline programming into one location that now features 11 playing fields. Stanton: Residential and Commercial Building Benefits Packages The Stanton City Council unanimously passed a resident and commercial benefits package to use as a tool to encourage both home and commercial growth in the community. Monticello: Outdoor Pickleball Courts The desire for outdoor pickleball courts amongst the community grew and thanks to a generous donation, the city was able to get the project completed in the spring of 2020. Pickleball in the community has given individuals of all ages another opportunity for recreation, specifically retired community members. Carroll: New Library and City Hall With the library outgrowing the facility and the need to make both the library and city hall more accessible, a number of attempts were made to renovate or build new facilities for more than a decade. The new library finally opened to the public on June 3, 2020. Johnston: Johnston City Hall The Johnston City Hall and adjoining infrastructure are a catalyst for the development of the Johnston Town Center. City hall's conjoined amphitheater and greenspace create a cause and space for community gatherings, which sets the stage, so to speak, for commercial development in the Johnston Town Center. Ottumwa: Ottumwa Downtown Streetscape The plan featured a perfect balance of long -sought amenities with sustainable design and added safety. The plan addressed three blocks of Ottumwa's Main Street and included permeable pavers for intersections and crosswalks, mid -block crossings, bioswales, public art, a tree -lined street, added seating, beautiful new streetlamps and mid -block gardens. Hiawatha: Hiawatha Public Library Renovation and Expansion Project with Willman and North Center Point Road Improvement Project In the city's efforts to provide the necessary service to its growing community and the continued desire to create a Village Center, it was time for the city and its citizens to reinvest money into its community. The Public Library Renovation and Expansion Project was a combination project that created a new library space as well upgraded the Willman and North Center Point Road intersection adjacent to the library to meet the traffic needs of the community. • Iowa League of Cities I August 2021 1 17 BuyIT@OCIO Program Guidelines: • Each jurisdiction will be granted $9,500 to make a purchase from the pre approved list of laptops and accessories • Each jurisdiction may only submit one order • Once an order has been submitted for your jurisdiction, you will no longer have access to any allocated funds • The Buy IT order period will be open from August 2nd -15th • All items must be shipped to the official office building of the jurisdiction • Once items are received each jurisdiction must complete a Verification of Receipt form CARES Act Requirements: The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to cover expenses that: • Are necessary expenditures incurred due to the public health emergency with respect to the Coronavirus Disease 2019 (COVID-19); • Were not accounted for in the Recipient's approved budget as of March 27, 2020, which is the date of enactment of the CARES Act; • Were incurred during the period that begins on March 1, 2020, and ends on December 31, 2021; and • Have not been reimbursed from another source. Candidate's Guide to the Regular City Election November 2, 2021 Prepared by the Office of the Iowa Secretary of State (515) 281-0145 sos(a,sos.iowa.gov http://sos.lowa.uovielectionsicandidates/index.htm For more information, please contact your city clerk or county auditor. Important Note: The information provided in this guide has been compiled in the Iowa Secretary of State's Office to assist candidates and the public in meeting the requirements of Iowa's election laws. If any errors in compilation or computation have occurred, or if there have been amendments to the Iowa Code or Iowa Administrative Code, the provisions of the Iowa Code, Iowa Administrative Code, and the session laws shall prevail. Table of Contents Overview What is the City Election? Candidate Qualifications Controling County Auditor Nomination Papers Filing Period Preparing Nomination Papers Affidavit of Candidacy Nomination Petitions Signature Requirements for Cities Without Primary or Runoff Provisions (Chapter 45 nominations) Signature Requirements for Cities with Runoff Provisions Collecting Signatures Convention Certificate (Chapter 44 — Nominated by NPPO Convention) Minimum Number of Convention Attendees Completing the Convention Certificate Filing Checklist After Regular City Election Day Cities Without Runoff Provisions Who Wins? Write -In Votes Cities With Runoff Provisions Who Wins? Write -In Votes in Cities with Runoff Provisions After the Runoff City Election 1 1 1 1 2 2 3 3 5 7 7 8 9 9 9 11 12 12 12 12 13 13 14 15 Who Wins? 15 Write -In Votes 15 Frequently Asked Questions 16 Can I run for more than one office? 16 Can I hold more than one office? 16 What is the Hatch Act? 16 Who do I contact with questions about nomination papers, filing procedures, and lists of registered voters? 17 Where can I find information about campaign disclosure and ethics requirements? 17 2021 Regular City Election and City Runoff Election Candidate's Calendar 18 Overview What is the City Election? The city election is held in odd -numbered years on the first Tuesday after the first Monday in November to elect city officers and vote on public measures. All cities will hold a regular city election. It is held in conjunction with the regular school election, so the election is known as the city —school election. As part of the election process, a city may hold a city runoff after the regular city election if set by city ordinance. [§39.3(3)] Candidate Qualifications A candidate must be an eligible elector in the city and city ward (if any) at the time of filing nomination papers and at the time of the election. [§376.4(1)] An eligible elector meets all requirements to register to vote but does not have to be registered to vote. An eligible elector must be: • A citizen of the United States • A resident of Iowa • At least 18 years old An eligible elector may not: • Be a convicted felon (unless voting rights have been restored by the president or governor, including via Executive Order) • Be currently judged incompetent to vote by a court • Claim the right to vote in any other place [§39.3(6)] Controlling County Auditor When a city, school district, or merged area (community college) crosses county lines, the auditor whose county has the largest taxable base is the "controlling auditor". The controlling auditor is responsible for receiving candidate nomination papers and public measures, developing summaries, and certifying names and the text of public measures and summaries to all auditors for that political subdivision. Each auditor is responsible for administering elections for cities, school districts, or portions thereof, for all voters within the auditor's county. In a situation where a city or school district lies Prepared by the Office of the Iowa Secretary of State Revised 3/2021 1 in multiple counties, each auditor will print ballots and service voters for the portion within the auditor's county. For city primary and runoff elections or special elections for cities, schools or merged areas, the non -control county auditor may designate the control county auditor to conduct the election if fewer than 125 registered voters of the shared jurisdiction reside in the non -control county. [§47.2(2), 260C.15] Nomination Papers Candidates for the regular city election in cities without primary election provisions may be nominated by two methods: 1. Circulating nomination petitions (Chapter 45 nominations or runoff provisions) 2. Holding a non-party political organization (NPPO) nomination convention (Chapter 44 nominations) A NPPO is a political organization that is not a political party as defined by Iowa law. [§44.1, 376.3] Check with the city clerk or controlling auditor to determine which nomination method is allowed and whether the city has a runoff provision. Each candidate must file nomination papers with the county auditor or the city clerk, if designated by the controlling auditor. Check with the controlling auditor to determine the proper office for filing nomination paperwork. The affidavit of candidacy and nomination petitions or convention certificate must be filed together or they will be rejected. [§376.4(1)(a)] Copies of nomination papers are available at the city clerk's office, county auditor's office, or on the Secretary of State's website: Filing Period http://sos.iowa.gov/electionslelectionmto/Litytlections.ntml Nomination papers must be filed with the county auditor during the filing period. They cannot be filed before or after the filing period. The filing period is: First day: Monday, August 23, 2021 Last day: Thursday, September 16, 2021 — 5:00 p.m. There are no filing fees in Iowa. [§376.4(1)(a)] Prepared by the Office of the Iowa Secretary of State Revised 3/2021 2 Preparing Nomination Papers Affidavit of Candidacy Each candidate must complete and file an affidavit of candidacy. The affidavit of candidacy form is available on the Secretary of State's website: http:/lsos. iowa.gov/elections/pdt/cand idatesiattiaavit. pat The affidavit should include the following information: • Candidate's Name The candidate's name should be printed exactly as the candidate wishes the name to appear on the ballot. No parentheses, quotation marks, or titles (e.g. Dr., Mrs., etc.) may be included. Please provide the phonetic spelling of the candidate's name. This is helpful when producing audio ballots for voters who are visually impaired. Be as clear as possible. For example, Eisenhower = "EYES-in-how-er." ■ Office Sought and Ward (if any) The name of the office and the city and city ward (if any) that the candidate is running for must be included. ■ Vacancy Information Is the candidate running to fill a vacancy due to the death, resignation, removal, or temporary appointment of an office holder? The "yes" box must be checked if the candidate is running to fill the remainder of an unexpired term. This happens when an incumbent office holder resigned, died, or was removed from office before the end of the term and another officer was appointed (not elected) to fill the remainder of the unexpired term. Contact the city clerk or county auditor with questions about whether you are running to fill a vacancy. ■ Type and Date of Election The 2021 Regular City —School Election will be held on Tuesday, November 2. • Candidate's Home Address Candidates must provide their house number and street name. Mailing address, phone, and email are optional but do assist the county auditor, city clerk, and the public in contacting the candidate. Prepared by the Office of the Iowa Secretary of State Revised 3/2021 3 • Candidate's Affirmation, Signature and Notarization The affidavit must be notarized. A notarial officer must be present when the candidate signs the affidavit and the notarial officer will complete the verification on the bottom of the affidavit. Once an affidavit is notarized, the affidavit cannot be altered. Affidavits missing any of the information listed below must be rejected: • Candidate's name • Office sought and ward (if any) • Candidate's signature • Signature of notary public [§376.4] The candidate's party affiliation should be left blank. Prepared by the Office of the Iowa Secretary of State Revised 3/2021 4 Nomination Petitions Candidates must collect signatures on nomination petitions and file the petitions at the same time the affidavit of candidacy is filed. The nomination petition form is available on the Secretary of State's website: http:/lsos.iowa.gov/elections/pdf/candidates/nompetnonpartisan.pdf. Candidate Information Before anyone signs the petition, the required information in the candidate header of every petition page must be completed. Best Practice: Complete the header on one petition page and make copies of that page so all petition page candidate headings are identical. The information listed below must appear on each petition candidate header. Signatures cannot be counted on petition pages missing the following information: ■ Candidate's Name The candidate's name should be printed exactly as the candidate wishes the name to appear on the ballot. No parentheses, quotation marks, or titles (e.g. Dr., Mrs., etc.) may be included. ■ Office Sought ■ City Ward (if any) The candidate must provide the city ward if there are any. Signatures on petition pages that do not provide the applicable city ward when required cannot be counted. ■ Type and Date of Election The 2021 Regular City —School Election will be held on Tuesday, November 2. Signers' and Candidate's Affirmation of Residence The following statement must appear on each petition page: "We, the undersigned eligible electors of the appropriate county, city, school district, school or community college director district, or other district as established by law, hereby make the nomination outlined above. If the candidate named above accepts the nomination, we believe the candidate is or will be a resident of the appropriate county, city, school district, school or community college director district, or other district established by law as required by law." Prepared by the Office of the Iowa Secretary of State Revised 3/2021 5 The following information also should appear on each petition header: • Candidate's County and City of Residence • Vacancy Information Is the candidate running to fill a vacancy due to the death, resignation, removal, or temporary appointment of an office holder? The "yes" box must be checked if the candidate is running to fill the remainder of an unexpired term. This happens when an incumbent office holder resigned, died, or was removed from office before the end of the term and another officer was appointed (not elected) to fill the remainder of the unexpired term. Contact the city clerk and county auditor with questions about whether you are running to fill a vacancy. [§376.4] Prepared by the Office of the Iowa Secretary of State Revised 3/2021 6 Signature Requirements for Cities without Primary or Runoff Provisions (Chapter 45 nominations) The minimum number of signatures needed is dependent on the size of the city. • For cities with a population of 3,500 or greater: at least 25 signatures • For cities with a population between 100 and 3,499: at least 10 signatures • For cities with a population of 99 or less: at least 5 signatures [§45.1(8)] Elected by Ward In cities where council members are voted on only by the residents of the ward, petition signers must live within the ward. Elected At -Large In cities where council members must be residents of a ward but are voted on by the entire city, petition signers may live anywhere in the city. Signature Requirements for Cities with Runoff Provisions The minimum number of signatures needed is at least 10 or two percent of the number of people who voted for the office at the last regular city election, whichever is greater. [§376.4(1)(a)] Ask the city clerk or controlling auditor for the minimum number of signatures needed. Elected by Ward In cities where council members are voted on only by the residents of the ward, petition signers must live within the ward. Elected At -Large In cities where council members must be residents of a ward but are voted on by the entire city, petition signers may live anywhere in the city. [§376.4(1)(b)] Prepared by the Office of the Iowa Secretary of State Revised 3/2021 7 Collecting Signatures Eligible electors of the city and ward (if applicable) may sign nomination petitions. See page 1 for the definition of an eligible elector. Candidates may sign their own petitions assuming they are eligible electors of the city and ward (if applicable). Candidates may begin collecting signatures at any time. However, the signers still must be eligible electors when the papers are filed for the signatures to count. All signers must include the following information: • A signature (the signature may be printed) • The address of their residence This must include a house number, street name, and city. Providing a post office box only is not sufficient. A signer who is homeless should describe where the signer lives or write "homeless". [§376.4(2)] There is no limit on the number of nomination petitions one elector may sign for different candidates. Important Note: Petition signers often use "ditto" marks (" ) when appropriate (e.g. when the name of a city or the date of signing the petition is the same as the previous signer). The use of ditto marks alone does not invalidate a signature. Prepared by the Office of the Iowa Secretary of State Revised 3/2021 8 Convention Certificate (Chapter 44 — Nominated by NPPO Convention) Non-party political organizations (NPPOs) may make nominations by convention in some cities. Candidates who are not members of any political organization may not be nominated by convention. Important Note: Candidates nominated by NPPO convention will not have the name of the NPPO follow their name on the ballot because the city election is a non-partisan election. Minimum Number of Convention Attendees At least 20 eligible electors must attend the convention and at least half of the precincts in the city must be represented by those electors. See page 1 for definition of eligible elector. If the minimum attendance requirements are not met for the specific office for which a nomination is being made, the nominations made at the convention cannot be included on the ballot. [§44.1] Completing the Convention Certificate The convention certificate must include the following information: • Name of NPPO The name of the organization may not exceed five words and no part or version of the words Democratic or Republican may be used as part of the NPPO's name. • Candidate's Name • Office Sought and Ward (if any) • Candidate's Home Address Candidates must provide their house number and street name. • Names and Addresses of NPPO's Executive or Central Committee Members • Method for Filling Ballot Vacancies NPPOs may specify the organization's provisions (if any) for filling vacancies in nominations. If it wishes to make a substitution for a ballot vacancy, the NPPO must file these provisions with the nomination paperwork filing officer. Prepared by the Office of the Iowa Secretary of State Revised 3/2021 9 • Affidavit and Addresses Chairperson and Secretary The chairperson and secretary of the convention must certify the certification of nomination from the convention. They also must include their places of residence. • Names and Addresses of Each Delegate in Attendance at Convention The convention certificate also should include the following information: • Date of Convention • Type and Date of Election The 2021 Regular City —School Election will be held on Tuesday, November 2. • Vacancy Information Is the candidate running to fill a vacancy due to the death, resignation, removal, or temporary appointment of an office holder? The "yes" box must be checked if the candidate is running to fill the remainder of an unexpired term. This happens when an incumbent office holder resigned, died, or was removed from office before the end of the term and another officer was appointed (not elected) to fill the remainder of the unexpired term. Contact the city clerk and county auditor with questions about whether you are running to fill a vacancy. When more than one candidate has been nominated at the same convention, those nominations may be added to the certificate by including the required information and using a separate sheet of paper. [§44.3] Prepared by the Office of the Iowa Secretary of State Revised 3/2021 10 Filing Checklist n Review affidavit and nomination petition headers or convention certificate. Nothing can be added to a notarized affidavit, a petition header, or a convention certificate if there are signatures on the page. Nomination papers can be returned only to the filer if they have been rejected. Count the signatures. Best Practice: File more than the required number of signatures since it is possible for signatures to be challenged. If there are signatures on a petition that should not be included, simply draw a line through the name. Those signatures will not be counted. Make a copy of nomination papers for your own records. Bind your nomination papers together. Nomination papers may be rejected without examination if not bound together. Best Practice: Use staples or a three-ring binder. File both the affidavit and nomination petitions or convention certificate at the same time. File as early as possible. Nomination papers will be inspected for completeness before they are accepted for filing. If nomination papers are filed early, candidates may have time to correct any errors in rejected papers and resubmit them. Nomination papers may be filed in person or by mail. When filing by mail, postmark dates are irrelevant. The controlling auditor or the city clerk, if designated by the controlling auditor, must receive the papers by 5:00 p.m. on the filing deadline. If candidates would like to be contacted when their nomination papers have been received, they should indicate that when they mail their papers and include a daytime phone number at which they can be reached. Important Note: It is the responsibility of the candidate to ensure the nomination papers are received by the controlling auditor or the city clerk, if designated by the controlling auditor, before the deadline. Check with the controlling auditor to determine the proper office for filing nomination papers. Prepared by the Office of the Iowa Secretary of State Revised 3/2021 11 After Regular City Election Day Cities without Runoff Provisions Who Wins? Candidates who receive the most votes, up to the number of seats to be filled, are declared elected. If there is a tie, the board of supervisors must draw lots. [§50.44, 376.11(1)] Write -In Votes Write -In Candidate Wins and Accepts If a write-in candidate wins and accepts, the candidate is declared elected as if their name had been printed on the ballot. The person does not need to file an affidavit of candidacy. [§376.11(1)] Write -In Candidate Wins and Declines When a write-in candidate wins a city election and does not want the job, the winning candidate may submit a letter of resignation to the city clerk by 5:00 p.m. on the 10th day after the final county canvass. If the write-in winner does not resign within 10 days after the canvass, the office is vacant if the write-in winner fails to take the oath of office by the beginning of the next term. [§376.11(1)] If a letter of resignation is submitted within 10 days of the county canvass, the city clerk then notifies the person who received the next -highest number of votes. If there is a tie vote for the next highest number of votes, the board of supervisors draws lots to determine the person who received the next highest number of votes. [§50.44, 376.11(2)] If the next highest vote -getter accepts, the person is considered the duly elected officer. Exception: A petition may be filed requesting a special election if the next highest vote -getter takes office. The petition must be signed by eligible electors of the city equal in number to 25% of the people who voted for the office in the election. The petition must be filed within 10 days of the city clerk notifying the next highest vote getter. [§376.11(2)] If the next highest vote -getter declines, the person must do so in writing within 10 days of the notice from the city clerk. If this occurs: • The office is vacant at the end of the term. • The vacancy must be filled pursuant to §372.13(2). • If the council chooses to appoint, the appointment may be made before the end of the current term. [§376.11(2)] Prepared by the Office of the Iowa Secretary of State Revised 3/2021 12 Cities with Runoff Provisions Who Wins? It depends. If a city has a runoff provision, all candidates must receive a majority of the votes cast to be declared elected at the regular city election. Majorities in "Vote for No More Than One" Races A simple majority is needed to be declared elected at the regular city election in a city with a runoff provision. A simple majority is at least one vote more than 50% of the total votes cast. If no candidate receives a majority in this type of race, a runoff must be held between the two highest vote getters. For example, a runoff for the office of mayor will have two candidates on the runoff ballot. [§376.8(2), 376.9(1)] If there is a tie, the board of supervisors must draw lots. [§50.44] Maiorities in At -Large Multi -Member Body Races A majority is found by dividing the total number of votes cast for all candidates for that body by the number of positions to be filled then dividing that by 2 and adding 1. Total votes cast equals the votes cast for all candidates plus write-ins (do not include over and under votes). If no candidate receives a majority in this type of race, or if not enough candidates received a majority to fill all the seats, a runoff will be held to fill the remaining seat(s). The number of candidates on the runoff ballot will equal twice the number of seats to be filled. [§376.8, 376.9(1)] Example: Happytown has a five member at -large city council and a runoff provision. At the regular city —school election, three at -large seats are on the ballot. There were eight candidates on the ballot and 15,876 total votes cast (TVC). To determine the majority: 1. Divide the TVC by the number of seats to be filled: 15,876 + 3 = 5,292 2. Divide that result in half: 5,292 - 2 = 2,646 3. Increase that result by one: 2,646 + 1 = 2,647 (always round up if necessary) The majority votes a candidate needs to win one of these three seats is 2,647. The highest vote -getter, Tom, received 8,215 votes, so Tom won this council seat with a majority of the votes. A runoff is not necessary for this seat. Prepared by the Office of the Iowa Secretary of State Revised 3/2021 13 The second highest vote -getter, Nancy, received 2,488 votes. The third highest vote -getter, Mark, received 1,774 votes. Neither of these candidates received a majority (2,647), so two of the three council seats require a runoff between the highest vote -getters. The number of candidates on the runoff ballot will equal twice the number of seats to be filled. There are two seats left to be filled in Happytown so the four highest vote -getters who did not receive a majority will appear on the runoff ballot. [§376.8] Write -In Votes in Cities with Runoff Provisions Write -In Candidate Receives Majority at Regular City Election and Declines 1. The winner must file a notice of resignation with the controlling auditor by 5:00 p.m. on the day following the final canvass. 2. All remaining persons who received write-in votes and who want to be on the run-off ballot must file an affidavit of candidacy with the controlling auditor by 5:00 p.m. on the fourth day following the final canvass. The auditor should notify the write-in candidates of this requirement. 3. The runoff election still must be held even if one of the remaining candidates has a majority of the votes after the write-in votes of candidates who fail to file an affidavit are disregarded. [§376.11(4)] Runoff Election Necessary and Write -In Votes were Cast for that Office 1. Everyone who received write-in votes and who wants to appear on the runoff election ballot must file an affidavit of candidacy with the controlling auditor by 5:00 p.m. on the day after the final canvass. The write-in votes received by a person who does not file an affidavit will be disregarded. The auditor should notify the write-in candidates of this requirement. 2. The runoff election still must be held even if one of the remaining candidates has a majority of the votes after the write-in votes of candidates who fail to file an affidavit are disregarded. [§376.11(5)] Prepared by the Office of the Iowa Secretary of State Revised 3/2021 14 After the Runoff City Election Who Wins? Candidates who receive the most votes, up to the number of seats to be filled, are declared elected. If there is a tie, the board of supervisors must draw lots. [§50.44, 376.9] Write -In Votes No affidavit of candidacy is required. The person is declared elected as if their name had been printed on the ballot. [§376.11(1)] Prepared by the Office of the Iowa Secretary of State Revised 3/2021 15 Frequently Asked Questions Can I run for more than one office? Yes. If a candidate files nomination papers for both city and school office, then the candidate's name can appear under both offices on the same ballot. Separate sets of nomination paperwork must be filed with the appropriate filing officer for each office. [§49.41)] Can I hold more than one office? Statewide elected officials, state senators, and state representatives cannot hold more than one elective office at time. All other elected officials cannot hold more than one elective office at the same level of government at a time. For example, a person could serve on the school board and county board of supervisors, but a person could not serve on the county board of supervisors and serve as county auditor. Exception: This prohibition against holding more than one office does not apply to: • County agricultural extension council members • Soil and water conservation district commissioners. [§39.11] What is the Hatch Act? The Hatch Act restricts the political activities of people principally employed by state or local government executive agencies in connection with a program financed in whole or in part by federal loans or grants. For more information, contact: U.S. Office of Special Counsel — Hatch Act Unit 1730 M. Street, N.W. Suite 218 Washington, D.C. 20036-4505 1-800-854-2824 or 202-254-3650 hatchact@osc.ciov www.osc.gov/hatchact.htm Prepared by the Office of the Iowa Secretary of State Revised 3/2021 16 Who do I contact with questions about nomination papers, filing procedures, and lists of registered voters? The Elections Division of the Secretary of State's Office is available to assist with questions about the filing process and to provide lists of registered voters. • Phone: 1 -888 -SOS -VOTE or (515) 281-0145 • Email: sos sos.iowa.gov • Mail: Lucas Building, 1st Floor 321 E. 12th Street Des Moines, IA 50319 The Secretary of State's website also provides useful information for candidates on these topics: / . t. / d d t / sos.Iowa.gov e ec ions can i a es index.html Where can I find information about campaign disclosure and ethics requirements? For information about candidates' ethics and campaign filing responsibilities and deadlines, please contact the Iowa Ethics and Campaign Disclosure Board at (515) 281-4028 or www. iowa.gov/ethics. Prepared by the Office of the Iowa Secretary of State Revised 3/2021 17 2021 Regular City Election and City Runoff Election Candidate's Calendar Date Event Code Cite Monday, August 23 Regular City Election Candidate Filing Begins First day to file nomination papers with the county auditor or designated §376.4(1)(a) city clerk. Thursday, Regular City Election Candidate Filing Deadline September 16 Last day to file nomination papers with the county auditor or designated §376.4(1)(a) 5:00 p.m. city clerk. Deadline is 5 p.m. Tuesday, September 21 5:00 p.m. Regular City Election Candidate Withdrawal Deadline Last day for candidates to withdraw by filing a written request with the county auditor or designated city clerk. Deadline is 5 p.m. Regular City Election Candidate Objection Deadline Last day to file written objections to nomination papers or eligibility of a candidate with the county auditor or designated city clerk. Deadline is 5 p.m. §44.9(6), 376.4(7) §44.4(2), 376.4(7) Monday, October 4 5:00 p.m. Regular City Election Satellite Absentee Voting Station Petition Deadline A petition requesting a satellite absentee voting station must be filed with the county auditor no later than 5 p.m. §53.11(2)(b) Regular City Election Worry —Free Postmark Date Mailed voter registration forms which are postmarked on or before today are §48A.9(3) considered on time to be pre -registered for the regular city election even if they are received after the pre -registration deadline. Regular City Election Voter Pre -Registration Deadline Monday, The deadline to pre -register to vote for the regular city election is 5 p.m. October 18 Exception: Mailed voter registration forms postmarked on or before the worry —free postmark date are considered on time even if they are received after 5 p.m. today. §48A.9(1) Regular City Election Absentee Ballot by Mail Request Deadline §53.2(1)(b) Last day to request an absentee ballot be mailed. Deadline is 5 p.m. Monday, November 1 Regular City Election Absentee Ballot In -Person Deadline Last day to request and vote an absentee ballot in person at the county auditor's office. §53.2(1)(a) Tuesday, November 2 Regular City Election Day Polls are open from 7 a.m. until 8 p.m. §49.73(1), 49.73(3), 376.1 Special Precinct Board Convened for Regular City Election Thursday, The auditor may convene the special precinct board no earlier than noon to November 4 consider provisional ballots and UOCAVA and Safe at Home ballots that were postmarked the day before the election or earlier. §50.21, 50.22 Prepared by the Office of the Iowa Secretary of State Revised 3/2021 18 Date Event Code Cite Monday, November 8/ Tuesday, November 1t —Tier County Canvass of Votes for Regular City Election (Final Canvass if Jurisdiction is in Only One County) May occur on Monday or Tuesday. §50.24(1) Tuesday, November 9 5:00 p.m. City Runoff Election Satellite Absentee Voting Station Petition Deadline A petition requesting a satellite absentee voting station must be filed with the county auditor no later than 5 p.m. §53.11(2)(c) Tuesday, November 9/ Wednesday, November 10 Recount Request Deadline for Cities with Runoff Provisions Written requests must be filed in the county auditor's office by 5 p.m. the day after the first canvass of votes. Last Day for Write-in Candidates to File Affidavit of Candidacy for City Runoff Election if 1t —Tier Canvass was the Final Canvass In cities with runoff provisions, candidates who received write-in votes at the regular city election must file an affidavit of candidacy not later than the day after the canvass to become eligible for the city runoff election. Deadline is 5 p.m. §50.48(7) §376.11(5) Thursday, November 11 Veteran's Day Observed — State Offices Closed §1C.1 Thursday, Recount Request Deadline for Cities without Runoff Provisions November 11 / Written requests must be with the county auditor by 5 p.m. the third day Friday, following the canvass. If county office is closed on Veterans Day, recount §50.48(1) November 12 requests normally due on Thursday November 11 move to Friday 5:00 p.m. November 12 at 5 p.m. Friday, November 12 Regular City Election Contest Notice Deadline Statement of intent to contest election must be filed in the city clerk's office no later than 10 days after the election. §376.10 Monday, November 15 City Runoff Election Worry —Free Postmark Date Mailed voter registration forms which are postmarked on or before today are considered on time to be pre -registered for the runoff city election even if they are received after pre -registration deadline. City Runoff Election Pre -Registration Deadline The deadline to pre -register to vote for the runoff city election is 5 p.m. Exception: Mailed voter registration forms postmarked on or before the worry —free postmark date are considered on time even if they are received after 5 p.m. today. City Runoff Election Absentee Ballot by Mail Request Deadline Last day to request an absentee ballot be mailed. Deadline is 5 p.m. §48A.9(3) §48A.9(1) §53.2(1)(b) Prepared by the Office of the Iowa Secretary of State Revised 3/2021 19 Date Event Code Cite Monday, November 15/ Tuesday, November 16 2nd —Tier County Canvass of Votes for Regular City Election (Final Canvass if Jurisdiction is in More Than One County) §50.24(3A) Tuesday, November 16/ Wednesday, November 17 5:00 p.m. Last Day for Write-in Candidates to File Affidavit of Candidacy for City Runoff Election if 2nd —Tier Canvass was the Final Canvass In cities with runoff provisions, candidates who received write-in votes at the regular city election must file an affidavit of candidacy not later than the day after the canvass to become eligible for the city runoff election. Deadline is 5 p.m. §376.11(4) Thursday, November 25/ Friday, November 26 Thanksgiving Holiday— State Offices Closed §1C.1 Monday, November 29 City Runoff Election Absentee Ballot In -Person Deadline Last day to request and vote an absentee ballot in person at the county auditor's office. §53.2(1)(a) City Runoff Election Day (if necessary) Runoff is only held in cities with runoff provisions for offices in which no one Tuesday, received a majority of votes at the regular city election or if a write-in winner November 30 refused the office. Polls are open from 7 a.m. until 8 p.m. §49.73(1), 376.9, 376.11 Special Precinct Board Convened at Noon for City Runoff Election Wednesday, The auditor may convene the special precinct board no earlier than noon to §50.21, December 1 consider provisional ballots and UOCAVA and Safe at Home ballots that 50.22 were postmarked the day before the election or earlier. Thursday, December 2 let —Tier County Canvass of Votes for City Runoff Election (Final Canvass if Jurisdiction in Only One County) §50.24 Friday, December 3 City Runoff Election Recount Request Deadline Written requests for a recount must be filed with the county auditor by 5 p.m. on the third day after the canvass of votes. §50.48(1)(a) Monday, December 6/ Tuesday, December 7 2"d —Tier County Canvass of Votes for City Runoff Election (Final Canvass if Jurisdiction in More Than One County) May occur either Monday or Tuesday. §50.24 Prepared by the Office of the Iowa Secretary of State Revised 3/2021 20 Date Event Code Cite Friday, December 10 City Runoff Election Contest Notice Deadline Statement of intent to contest election must be filed in the city clerk's office no later than 10 days after the election. §376.10 Prepared by the Office of the Iowa Secretary of State - Revised 3/2021 21 MSA PROJECT UPDATE A Review of MSA Projects in Your Community City of Riverdale, IA CLIENT LIAISONS: Kevin Bailey, PE, Team Leader & Office Manager Phone: (563) 424-3701 Email: nwagner@msa-ps.com Christian R. Cooper, PE, CPESC. Phone: (563) 424-3696 Email: ccooper@msa-ps.com DATE: AUGUST 10, 2021 SANITARY SEWER REHABILITATION PROJECT — PHASE 2 This project is out for bid. There is a pre -bid meeting on August 12, 2021, Two Contractors have requested if the completion date for the sewer lining could be extended to February 1, 2022. The Riverdale City Administrator has indicated this is acceptable. I am waiting to hear from Panorama Park, MSA made initial contact with Scott Community College. They were to get back to us with some suggested dates for meetings, WOODS ESTATES - ADDITION 3 MSA has received and reviewed the final plans and plat. MSA has no issues with that was submitted and recommends the City find these acceptable. WOODS ESTATES EMERGENCY ACCESS ROUTE MSA is waiting for their surveyors to complete their work. They are currently backed up. But, earlier thee did indicate to me that they would be able to get to this survey by this week. CITY HALL PARKING LOTS MSA is working on design for the parking lots to be reconstructed. PROJECT UPDATE MSA Page 1 of 2 P:\10800s110870s1108761PROJECT UPDATES & MEETINGS 1210810 Riverdale Project Update.docx PROJECT UPDATE City of Riverdale, IA July 13, 2021 SOUTH BELLINGHAM STREET INTAKE MSA worked with Brandt Construction to have them submit a price quote for the work. The price they submitted seemed high. Another Contractor declined to quote a price. After some thought, MSA thinks that the City Administrator's suggestion of adding this work as an addendum to the Sanitary Sewer Rehabilitation work has merit. Therefore, MSA will prepare an addendum to include this work as part of the sanitary sewer work. WATER MAIN BREAK ON FENNO ROAD Because of short notice, only the City Administrator participated in the Pre -Construction meeting. MSA will review any minutes from the August 5 meeting with City Resdents. MISCELLANEOUS PROJECT UPDATE uP� MSA Page 2of2 P.110800s110870s1108761PROJECT UPDATES & MEETINGS1210810 Riverdale Project Update.docx Report Date: August 2, 2021 To: Members of the City Council Mayor Mike Bawden From: Fire Chief Chris Bernard Re: Report to Council for 7-19-2021 to 8-2-2021 Calls: Fire and EMS call activity for the period included the following: • 7-23-21 EMS 128 Wisteria. • 7-23-21 MAF 975 39th st. Bettendorf. • 7-24-21 EMS State St and Valley dr. • 7-26-21 EMS 142 Sycamore Ln. • 7-27-21 Traffic accident EMS 4405 State st. Training: • Vehicle preventative maintenance • Aerial operation training Other Items: • City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com Task Task descripti name on Start time Jul 14, 2021 at 8:00:00 Sanitary Sewer AM Jul 14, 2021 Street at 1:00:00 s PM Jul 14, 2021 at 1:30:00 Parks PM Buildi ng Buildi ng Durati Durati on in End time on hours Jul 14, 2021 at 1:00:00 5:00:0 PM 0 Jul 14, 2021 at 1:30:00 0:30:0 PM 0 Jul 14, 2021 at 2:30:00 1:00:0 PM 0 Jul 14, 2021 Jul 14, 2021 at 2:30:00 at 3:30:00 1:00:0 PM PM Jul 15, 2021 at 9:00:00 AM Note Pick up mower from Avenue Rental Mow right of way off of Fieldcrest Tag Refuel mower and returned 5 Avenue Rental Called DECCO about Traffic lights at Madison and center 0.5 gate Spray wasps nest at Peggya€TMs park and clean 1 them out Emails One call tickets Daily meet with Kent and Katie Post new ordinance in 0 1 kiosks Daily meet with Kent and Katie Emails One call tickets Post resolutions from council meeting Troubleshoot email with Ron from IT Jul 15, 2021 Pick up cable at 1:00:00 4:00:0 from Staples PM 0 4 Deliver P & Z packets Biweekly inspection and report emailed Wood s Buildi ng Street s Wood s Buildi ng Detention basins€TMs Jul 15, 2021 Jul 15, 2021 checked and at 1:00:00 at 3:00:00 2:00:0 included in PM PM 0 2 report Daily meet with Kent Jul 16, 2021 at 8:30:00 AM Jul 16, 2021 at 1:30:00 PM Jul 16, 2021 at 2:30:00 PM Jul 19, 2021 at 10:30:00 AM Jul 16, 2021 at 1:30:00 5:00:0 PM Jul 16, 2021 at 2:30:00 1:00:0 PM Jul 16, 2021 at 3:30:00 1:00:0 PM One call tickets Emails Sprayed weeds in parking lot and fire department driveway and sidewalks Watched office during lunch for Kent Followed up with DECCO on Bellingham O 5 lights O 1 Clean basins on Manor Drive Follow up on driveway O 1 addition at 216 Ann Ave One call tickets Daily meet with Kent Jul 19, 2021 Emails at 12:00:00 1:30:0 PM 0 1.5 Cover office while Kent went to lunch Pick up some weed killer from K&K Spray weeds along MRT Duck Creek to Bellingham Jul 19, 2021 Jul 19, 2021 at 12:00:00 at 3:30:00 3:30:0 Water tree in Parks PM PM 0 3.5 volunteer park Check in with Kent Jul 19, 2021 Jul 19, 2021 Emails Buildi at 3:30:00 at 4:00:00 0:30:0 ng PM PM 0 0.5 One call tickets Task name Task description Start time End time Duration Duration in hours Note Tag Building Jul 21, 2021 at 8:00:00 AM Jul 21, 2021 at 9:00:00 AM 1:00:00 1 Emails One call tickets Meet with Kent Check on equipment in for r epair Streets Jul 21, 2021 at 9:00:00 AM Jul 21, 2021 at 2:30:00 PM 5:30:00 5 .5 Pick up generator and hammer drill and two bags of cold patch from K &K Borrowed water pig from City Hall a nd filled with water Cut and chipped spalled spot by 234 Manor Patch with cement Cut and chip spalled spot at Fieldcrest & Circle Filled with cold patch Return equipment to K & K and clean other equipment and retur ned w ater pig back to City Hall Parks Jul 21, 2021 at 2:30:00 PM Jul 21, 2021 at 3:30:00 PM 1:00:00 1 Cleaned up garbage from a cookout at Bice ntennial park. Streets Jul 21, 2021 at 8:00:00 PM Jul 21, 2021 at 9:00:00 PM 1:00:00 1 C ut up and clean up tree limb that fell on Manor Sanitary Sewer Jul 22, 2021 at 7:30:00 AM Jul 22, 2021 at 11:30:00 AM 4:00:00 4 Pi cked up m ower from Avenue Rental Mowed sewer ROW behind SCC Streets Jul 22, 2021 at 11:30:00 AM Jul 22, 2021 at 2:00:00 PM 2:30:00 2.5 Mowed side of Belmont Mowed corner of Valley Dr and Fenno Rd Mowed along Valley Drive Mo we d along the Contact Information Eagle Scout candidates should know who Is involved, but contact Information may be more Important to unit leaders and others In case they want to talk to one another, While Itis recognized that not all the Information wi11 be needed for every project, Scouts are expected to provide as much as reasonably possible, Approval representatives must understand, however, that doing so is not part of the service project requirement, Eagle Scout Candidate Name:- Emma Grace Hupp____. LEmall address: ehupp07@gmail.com Address: 2930 Greenview Dr, Preferred telephone(s): (563) 265-7791 w BSA PID No, found on the EA membership card Current Unit Information Check one: ®Troop ❑crew __[Birth date: 02/2.7/2007 I BSA RID number*: 136180931 1 Tay: Bettendorf JState: IA Zia 52722 -1 Life board of review date: 12/14/2020 J ❑ Ship Unit Number: 1082 Name of District: Kittan Name of Council:Illowa ----------- _ ....-----.._._.-------- Unit Leader Check one: ® Scoutmaster ❑ Crew Advisor ❑ Skipper Name: Eric Hupp 1 Preferred telephone(s): 563-650-0792 Address 2930 Greenview Dr I City: Bettendorf _ ,State_ IA f ilp Email address:_ ehupp578@gmail.com Unit Committee Chair Name Angie Kunz Preferred telephone(s): (563)210-0806 Address:_1_792 Danbury Dr. v _ —_ _ City Bettendorf IState: IA � Zp: 52722 Email address: akunz@bettendorf.k12.ia.us Unit Advancement Coordinator (If your unit has one) Name: Address: Email address: 1 Preferred telephone(s): City: Project Beneficiary (Name of religious institution, school, or community) Name; Riverdale Fire Department Preferred telephone(s): (563) 355-2211 Address: 110 Manor Dr. City: Riverdale "State: IA Email address: Project Beneficiary Representative (Name of contact person for the project beneficiary) Name: Dale Hupp !Preferred telephone(s): (563)32O-2827 Address: 327 Manor Dr. I City Riverdale [State: IA [Zip_ 52722 Email address: dlhupp3@gmail.com _ , Your Council Service Center State: 41p: Contact name: Preferred tel!hone(s):__ I Address: .. , City: _ State: _ Zip: Council or District Project Approval Representative (Your unit leader, unit advancement coordinator, or ouncil or district advancement chair may help you learn who this will be.) Name: , Preferred telephone(s): Address: City_ - I State: I Zip Email address: J Project Coach (Your councilor districtprojectapproval representative may help you learn who this will be.) Name: Preferred telephone(s): _ _ Address: City: - .j State: 1 Zip: : Email address: Proposal Page B Emma Grace Hupp Project Description and Benefit Briefly describe your project. I am going to lead a team to put up 3 flagpoles in front of the Riverdale Fire Dept, as well as add landscaping around them.There I are going to be four flags; American flag, Iowa state flag, City of Riverdale flag, and a Riverdale Fire Dept. flag. The purpose is to honor retired firefighters who pass away by lowering the Riverdale Fire Dept. flag to half staff. The flags will be visible to the highway next to it. Attach sketches or "before" photographs if these will help others visualize the project. Please click belowta add Images (JPEG,JPG, BMP, GIF,TIF, PNG, etc.) Before/Current Expected finished Project Tell now project will be helpful to the beneficiary. Why is it needed? I This protect will be beneficiary to the public because the current flagpole is not as visible to the public, and is worn down. The new flagpoles will replace the current one, and will carry more flags to positively represent the community. When do you plan to begin carrying out your project? September 1st, 2021 When do you think your project will be completed? 0ctober31st,2021 Giving Leadership Approximately how many people will be needed to help on your project? 15 Where will you recruit them (unit members, friends, neighbors, family, others)? Explain: I will be utilizing labor from friends, family, Troop members, RFD Members What do you think will be most difficult about leading them? My social anxiety makes it difficult to lead others, so this will be out of my comfort zone. Materials Materials are things that become part of the finished project, such as lumber, nails, and paint. What types of materials, if any, will you need? You do not need a detailed list or exact quantities, but you must show you have a reasonable idea of what is required. For example, for lumber, include basic dimensions such as 2 x 4 or 4 x 4. I Cement mix, a variety of plants, mulch, landscaping bricks, American flag 6x10ft, Riverdale Fire Department flag 5x8ft, State of Iowa flag 5x8ft, city of Riverdale flag 5x8ft, 30ft. flagpoles x2, 35 ft. flagpole x1, flagpole lights x3. Supplies Supplies are things you use up, such as food and refreshments, gasoline, masking tape, tarps, safety supplies, and garbage bags. What kinds of supplies, if any, will you need? You do not need a detailed list or exact quantities, but you must show you have a reasonable idea of what is required-_ - Rented Auger, garden tools/garden gloves, refreshments, Ez up tent(s), ladder/crane/elevated work platform, garbage bags. II Proposal Page C Emma Grace Hupp Tools Include toots, and also equipment that will be borrowed, rented, or purchased. What tools or equipment, if any, will you need? You do not need a detailed list, butyoumust show you have a reasonable Idea of what is required. Garden tools, auger, garden gloves, crane/elevated work platform. Other Needs Items that don't fit the above categories; for example, parking or postage, or services such as printing or pouring concrete, etc. What other needs do you think/9u might encounter? Concrete services Permits and Permissions Note that property owners should obtain and pay for permits. Will permissions or permits (such as buildingpermits) be required for yourproject? Who will obtain them? How longwill it take? Approval from City of Riverdale Council for installation on their property. Approval from State of lowa for planting ofJ I landscaping within highway right of way. 1 Preliminary Cost Estimate You do not need exact costs yet. Reviewers will just want to see it you can reasonablyexpect to raise enough money to cover an Initial estimate of expenses. Include the value of donated material, supplies, tools, and other Items. ltis notnecessary to include the value of tools or other items that will be loaned at no cost. Note that ifyourproject rea-enres a fundraising application, you do not need to submit it with your proposal. Enter estimated expenses below: Fundraising: Explain how you will raise the money to pay for the total costs. If you intend to seek (Include sales tax If applicable) donations of actual materials, supplies, etc., then explain how you plan to do that, too. I Materials: $9.000.00 Funding by city of Riverdale. This has been a budgeted item. We are anticipating that L5upplies_ $500;00 many of the materials and supplies will be donated. We are currently seeking materials Tools: $70.00 to be recycled or re -purposed from other places for flag poles. Any recycled or re- -- purposed materials will decrease overall cost of project. I Other: $200.00 1 Total costs: $9,770.00 Project Phases Think of your project in terms of phases, and list what they might be. The first may be to prepare your project plan. Other phases might Include fundraising, preparation, execution, and reporting. You may have as many phases as you want, but it is not necessary to become overly complicated; brief, one line descriptions are sufficient. 1 Project Proposal ' 2.I Revision of plan as necessary 3.1 Site preparation 4.j Creating foundation 52 Setting Flagpoles If 6.! Landscaping/Finish--_-'� 7II 6.1 Proposal Page D Emma Grace Hupp Logistics How will you handle transportation of materials, supplies, tools, and helpers? volunteer adult drivers in their personal vehicles. Safety Issues The Guide to Safe Scouting Is an Important resource In considering safety issues. Describe the hazards and safety concerns you and your helpers should be aware of. Falling objects, uneven ground/tripping hazard, no scouts on ladders/helghts, underground utilities. _J Protect Planning You do not have to llstevery step, &titmustbeenough to show you have a reasonable Idea of how to prepare your plan. List some action stepsyou will take to prepare your project plan. For example "Complete a more detailed set of drawiags.'__ Prepare proposal for City Council to include drawings Propose project to City counsel and Illowa Council Eagle Board Obtain quotes/bids for supplies and materials Prepare site by marking work area and locating of underground utilities Dig foundations of flagpoles and pour cement Prepare landscaped area Place Flagpoles Plant landscaping Raise flags Speak to City Council as to completion of project Proposal Page E Emma Grace Hupp Candidate's Promise* Sign below before you seekthe other approvals for your proposal. • On my honor as a Scout, I have read this entire workbook, including the "Message to Scouts and Parents or Guardians" on page 5.1 promise to be the leader of this project, and to do my best to carry It out for the maximum benefit to the religious Institution, school, or community 1 have chosen as beneficiary. Signed --"------- Date *Remember: Do not begin any work on your project, orralse any money, or obtain any materials, untll your project proposal has been approved. Unit Leader Approval* I have reviewed this proposal and discussed it with the candidate. I believe it provides impact worthy of an Eagle Scout service project, and will involve planning, development, and leadership. I am comfortable the Scout understands what to do, and how to lead the effort. I will see that the project Is monitored, and that adults or otherspresent will overshadow Beneficiary Approval* This service project will provide significant benefit, and we will do all we can to see It through. We realize funding on our part is not required, but we have Informed the Scout of the financial support (If any) that we have agreed to. We understand any fund raising the Scout conducts will be in our name and that funds leftover will come to us if we are allowed to accept them. We will provide receipts to donors as required. Our Eagle candidate has providedus a copy of "Navigating the Eagle Scout Service Protect, Information for Protect Beneficiaries." ® Yes D No Unit Committee Approval* This Eagle Scout candidate Is a Life Scout, and registered In our unit. I have reviewed this proposal, I am comfortable the project Is feasible, and I will do everything 1 cart to see that our unit measures up to the level of support we have agreed to provide (if any). I certify that 1 have been authorized by our unit committee to provide its approval for this_proposal. _ Council or District Approval I have read topics 9.0.2.0 through 9.0.2.15, regarding the Eagle Scout service project, in the Guide to Advancement, No. 33088. I agree on my honor to apply the procedures as written, and in compliance with the policy on "Unauthorized Changes to Advancement." Accordingly, I approve this proposal. I will encourage the candidate to prepare a project plan and share it with the designated project coach. S ned Date _ Signed Date l Name (Printed) _... _ _Name (Printed) *While it makes sense to obtain approvals In the order they appear, there shall be no required sequence for the order of obtaining those approvals marked with an asterisk ("). Council or district approval, however, must comeafter the others. Proposal Page E - 2 Emma Grace Hupp sawunuauaoo 6UOJI.S `aalenn Ainieay 1!IELflb Jeep/ What is Water Quality? the health & suitability of water for a particular use based on physical, chemical, and biological characteristics • color • pH • dissolved • odor • nitrogen oxygen • transparency • chloride • organisms Water Quality & Watersheds A watershed is an area of land that drains water to a particular stream, river, lake, or Sugar Creek - Mississippi River Why is Water Quality Important? Healthy water contributes to... Human, Plant, & Animal Health • Drinking water • Cooking & cleaning • Plant growth o Photosynthesis, producing oxygen • Habitat & nutrients for animals Recreation Opportunities • Swimming • Paddling • Wadding/stomping • Hiking/exploring • Wildlife viewing Gl obal & L ocal Economy • Product transportation • Crop irrigation • Fish industry • Tourism yJ Ways to Improve Water Quality 1. Wash your car at a car wash 2. Pick up after your pet 3. Sweep your driveway instead of hosing down 4. Avoid fertilizers with phosphorus 5. Do not flush medication down the toilet 6. Take hazardous materials/chemical to a recycling center 7. Avoid using antibacterial soaps 8. Use a rain barrel to collect and recycle water Improve Water Quality & Get Involved! Join Partners of Scott C ounty Watersheds in improving the health of our local watersheds • Become a Member • Donate! • Attend an educational forum • Join a community cleanup o Aug. 14: M cCausland o Aug. 21: Princeton o Sept. 23: Crow Creek WM A o Sept. 25: LeClaire • Volunteer for Snapshot • Be a good water steward! Partners of Scott County Watersheds sau.iunuauaoo ano ui sAeid aye. aapisuoo •, as aaano alepaadde sn spuivaau Contact Information Eagle Scout candidates should know who is Involved but contact Information maybe more important to unit leaders and others in case they wantto talk to one another, While it Is recognized that not all the information will be needed for every pro/ect,Scouts are expected to provide as much as reasonablyposslbie. Approval representatives must understand, however, that doing so !s not partofthe service project requirement. Eagle Scout Candidate I Name; Emma Grace Hipp_ -I Birth date: 02/27/2007 Email address: ehupp07@gmalLcom j BSA PID number*: 136180931 1 Address: 2930 Greenview Dr. �CIty: Bettendorf State: IA --((Zi : 52722 —._� 141E, 52722 Preferred telephone(s):undonte A membership Life board of review date: 12/14/2020 "BSA PID No,, found on the BSA membership card Current Unit Information Check one ®Troop El Crew ❑Ship - UnitNumber: 1082 Name of District: Kitten 1 Name of Council: Illowa Unit Leader Check one: ® Scoutmaster Name: Eric Hupp Address: 2930 Greenview Dr Email address ehupp578@gmall.com Unit Committee Chair Name: AnicieKunz IPreferredtelephone(s): (563)210-0806 Address: 1792 DanbiaDr_--- --_._- CityiBettendorf -_- .TState_ IA I Zp: _—_ 52722 Email address: alcunz@bettendorf.k12.ia.us Unit Advancement Coordinator (if your unit has one) Name: Preferred telephone(s): Address: _ City; ,_-LState: Zlp:-,_ Email address: Project Beneficiary (Name of religious institution, school, or community) Name; Riverdale Fire Department Preferred telephone(-): (563) 355-2211 Address: 110 Manor Dr_ Cityffiverdale _ 1 State: IATj Zj-p: 52722 ❑ Crew Advisor ❑ Skipper Preferred telephone(s): 563-650-0792 City !ettendorf State: IA 4 Zip: 52722 Email address_ ProkctBeneficiary Representative (Name of contact person for the project beneficiary) Name: Dale Hupp [ Preferred telephone(s): (563) 320-2827 Address: 327 Manor Dr. " � -i _. . . rState: 52722 ------- --_ Email address: dlhupp3@gmail.com Your Council Service Center [Contact name: _ __ -- _^ Preferred telephone(s)_-_ _ Address: i City: State: Zip: Council or District Project Approval Representative (Your unit leader, unit advancement coordinator, orcouncil or district advancement chair may help you learn who this will be.) Name: 1 Preferred telephone(s)_� City I State: I T Address: —r-ip:: ----------- Email address: "--`-"—" --- _Project Coach f pyrcouncil ordistricjprojeet approval representative may help you learn who this will be.) Name: Preferred telephone(-) Address: —__ Gty I State: Email address: IZ�p' - - - j Proposal Page B Emma Grace Hupp Project Description and Benefit Briefly describe your project. I am going to lead a team to put up 3 flagpoles in front of the Riverdale Fire Dept, as well as add landscaping around them. There are going to be four flags; American flag, Iowa state flag, City of Riverdale flag, and a Riverdale Fire Dept. flag. The purpose is to ' honor retired firefighters who pass away by lowering the Riverdale Fire Dept. flag to half staff. The flags will be visible to the I highway next to It. J Attach sketches or "before" photographs If these will help others visualize the project. Please click below to add Images (JPEG,JPG, BMP, GIP,TIP, PNG, etc.) Before/Current Expected finished Project Tell howyour project will be helpful to the beneflc[ y, Why is it needed? This project will be beneficiary to the public because the current flagpole is not as visible to the public, and is worn down. The new flagpoles will replace the current one, and will carry more flags to positively represent the community. '.I When do you plan to begin carrying out your project? September 1st, 2021 When doyou think yourproject will be completed? October 31st, 2021 Giving Leadership Approximately how many people will be needed to help on your project? 15 Where will you recruit them (unit members, friends, neighbors, family, others)? Explain: I will be utilizing labor from friends, family, Troop members, RFD Members What do you think will be most difficult about leading them? [My social anxiety makes it difficult to lead others, so this will be out of my comfort zone. Materials Materials are things that become part of the finished project, such as lumber, nails, endpoint What types of materials, if any, will you need? You do not need a detailed list or exact quantities, but you must show you have a reasonable idea of what is required. For example, for lumber, include basic dimensions such as 2 x 4 or 4 x 4. Cement mix, a variety of plants, mulch, landscaping bricks, American flag 6x10ft, Riverdale Fire Department flag 5x8ft, State oft Iowa flag 5x8ft, city of Riverdale flag 5x8ft, 30ft. flagpoles x2, 35 ft. flagpole x1, flagpole lights x3. Supplies Suppliesare things you use up, such as food and refreshments, gasoline, masking tape,tarps, safety supplies, and garbage bags. What kinds of supplies, if any, will you need? You do not need a detailed list or exact quantities, but you must show you have a reasonable idea of what is required_ Rented Auger, garden tools/garden gloves, refreshments, Ez up tent(s), ladder/crane/elevated work platform, garbage bags. Proposal Page C Emma Grace Hupp Tools Include tools and also equipment that will be borrowed, rented, or purchased. What tools or equipment, if any, will you need? You do not need a detailed list, but you must show you have a reasonable idea of what is required,_ gloves, teed work Garden tools, auger, garden gloves, crane/elevated work platform. Other Needs Items that don't fit the above categories; for example, parking or postage, or services such as printing or pouring concrete, etc. What other needs do you think you might encounter? Concrete services �'—"------'-"---""1 Permits and Permissions Note that property owners should obtain and pay for permits. Will permissions or permits (such as buildtigpermits) be required foryourproject? Who will obtain them? How longwill it take? i Approval from City of Riverdale Council for installation on their property. Approval from State of lowa for planting of landscaping within highway right of way. Preliminary Cost Estimate You do not need exact costs yet. Reviewers will just want to see if you can reasonablyexpect to raise enough money to cover an Initial estimate of expenses. Include the value of donated material, supplies, tools, and other Items. his not necessaryto include the value of tools or other items that will be loaned at no cost. Note that If youti projectrewires a fundraisf gappllcatlon,you do not need to submit it withyourpropoosal t 1 j Enter estimated expenses below: Fundraising: Explain how you will raise the money to pay for the total costs. If you intend to seek I (Include sales tax !f applicable) donations of actual materials, supplies, etc_ then explain how you plan to do that, too. Materials: J 59.000.00 Funding by City of Riverdale. This has been a budgeted item. We are anticipating that Supplies: mom many of the materials and supplies will be donated. We are currently seeking materials j Tools: $70.00 to be recycled or re -purposed from other places for flag poles. Any recycled or re- __ _ _. purposed materials will decrease overall cost of project. C Other: 5200.00 11- Total costs: � ._.—.._—$9.770.00---- Project Phases Think of your project In terms of phases, and list what they might be. The first may be to prepare your project plan. Other phases might include fundraising, preparation, execution, and reporting. You may have as many phases as you want, but It Is not necessary to become overly complicated; brief, one line descriptions are sufficient. 1.! Project Proposal ' 2; Revision of plan as necessary 1 3.' Site preparation 4.1 Creating foundation 1 5J Setting Flagpoles 6.. Landscaping/Finish 7. s.l Proposal Page D Emma Grace Hupp Logistics How will you handle transportation of materials, supplies, tools, and helpers? Volunteer adult drivers in their personal vehicles. Safety Issues The Guide to Safe Scouting Is an important resource In considering safety issues. Describe the hazards and safety concerns you andyour should be aware of. _ ___ __ __ Falling objects, uneven ground/tripping hazard, no scouts on ladders/heights, underground utilities. _ - —I L Project Planning Vaud° not have to list everystep, but It must be enough to show you have a reasonable idea of how to prepare your plan, List some action steps you will take to prepare your project plan. For example "Complete a more detailed set of drawings. Prepare proposal for City Council to Include drawings Propose project to City counsel and Illowa Council Eagle Board Obtain quotes/bids for supplies and materials Prepare site by marking work area and locating of underground utilities Dig foundations of flagpoles a nd pour cement Prepare landscaped area Place Flagpoles Plant landscaping Raise flags Speak to City Council as to completion of project Proposal Page E Emma Grace Hupp Candidate's Promise* Sign below before you seekthe other approvals for your proposal. On my honor as a Scout, I have read this entire workbook, including the "Message to Scouts and Parents or Guardians" on page 5.1 promise to be the leader of thls project, and to do my best to carry It out for the maximum benefit to the religious institution, school, or community I I have chosen as beneficiary. Sighed — -__- Date *Remember: Do not begin any work on your project or raise any money, or obtain any materials, until your project proposal has been approved. Unit Leader Approval* T Unit Committee Approval* I have reviewed this proposal and discussed It with the candidate. 1 believe it provides Impact worthy of an Eagle Scout service project, and will Involve planning, development, and leadership. I am comfortable the Scout understands what to do, and how to lead the effort. I will see that the project Is monitored, and that adults or otherspresent will not overshadow_ him. Signed -,—,---_- ---- _-- Date c Name (Printed)_ Beneficiary Approval* This service project will provide significant benefit, and we will do all we can to see it through. We realize funding on our part is not required, but we have Informed the Scout of the financial support (If any) that we have agreed to. We understand any fund raising the Scout conducts will be in our name and that funds left over will come to us if we are allowed to accept them. We will provide receipts to donors as required. Our Eagle candidate has provided us a copy of "Navigating the EagleScoutservice Project Information for Project Beneficiaries." If 0 Yes E] No kjgged Jj Name (Printed) This Eagle Scout candidate is a Life Scout, and registered in our unit. I have reviewed this proposal, I am comfortable the project is feasible, and I will do everything 1 can to see that our unit measures up to the level of support we have agreed to provide (if any). I certify that 1 have been authorized by our unit committee to provide Its approval for this roposal. lyned_ Date Name Printed) Council or District Approval _ J I have read topics 9,0.2.0 through 9.0.2.15, regarding the Eagle Scout service project, in the Guide to Advancement, No. 33088.1 agree on my honor to apply the procedures as written, and In compliance with the policy on "Unauthorized Changes to Advancement"Accordingly, I approve this proposal. I will encourage the candidate to prepare a project plan and share it with the designated project coach. Date Signed Date Name (Printed) *While It makes sense to obtain approvals in the order they appear, there s all be no requlred sequence for the order of obtaining those approvals marked with an asterisk (").Council ord/strictapproval, however, must come after the others. Proposal Page E - 2 Emma Grace Hupp RESOLUTION 2021-36 A RESOLUTION APPROVING THE PLAT FOR PHASE 3 OF THE WOODS ESTATES OF RIVERDALE SUBDIVISION WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and operating under the laws of the State of Iowa, and; WHEREAS, the City's Planning & Zoning Commission has recommended the conditional approval of the plat for Phase 3 of the Woods Estates of Riverdale Subdivision, and; WHEREAS, Chris Cooper, MSA-PS, has presented a letter certifying the construction drawings and drainage calculations submitted by the Developer and his engineer, and; WHEREAS, the Developer's financial institution, BankORION, has confirmed their intention of issuing an Irrevocable Letter of Credit in the amount of $2.3 million to serve as a financial guarantee the public improvements will be completed, and; WHEREAS, the Developer has agreed to not proceed with any construction activity until that final letter of credit has been delivered and accepted by the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA. Section 1. The City Council of Riverdale hereby approves the plat for the third phase of the Woods Estates of Riverdale Subdivision with the following condition; Section 2. The Mayor is not authorized to sign the plat document officially accepting the plat until executed copies of the revised Irrevocable Letter of Credit (EXHIBIT A) and the Hold Harmless Agreement (EXHIBIT B) have been received and reviewed (as required by the municipal code of the City of Riverdale, Chapter 27 (EXHIBIT C)); and Passed and approved this 10th day of August, 2021. APPROVED ATTEST Michael Bawden, Mayor Katie Enloe, Deputy Clerk City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com HOLD HARMLESS AGREEMENT The undersigned, WOODS CONSTRUCTION AND DEVELOPMENT, INC., an Iowa corporation, owner and developer of the real estate known and described herein as WOODS ESTATES OF RIVERDALE THIRD ADDITION, to the City of Riverdale, Scott County, Iowa hereby agrees to hold the City of Riverdale, Iowa, including but not limited to its elected officials, officers, agents, and employees, harmless from any damages, claims or suits, known or unknown, by whoever made or brought, including, but not limited to all costs, expenses, and attorney fees relating in any way to the construction or development of Woods Estates of Riverdale Third Addition to the City of Riverdale. A Witness our hands and seals this (.. of , 2021. WOODS CONSTRUCTION AND DEVELOPMENT, INC. STATE OF IOWA SCOTT COUNTY Seth Woods, President SS: KENT DENNIS ROYSTER COMMISSION NUMBER 830456 MY COMMISSION EXPIRES /ow // ' On this LC day of l7' 2021, before me, the undersigned, a Notary Public in and for State of Iowa, personally appeared Seth Woods, to me personally known, who being by me duly sworn did say that he is the President of said corporation, executing the within and foregoing instrument and said instrument was signed on behalf of said corporation by authority of its Board of Directors and that he, as such officer, acknowledged the execution of said instrument to be the voluntary act and deed of said corporation, by it and by him executed. csco-f-ta---Y1 Notary Public, In and For Said County and State ceps ) Chairman end six (6) copies, one for each Commission member. Reduced copies of the plat along with necessary materials shall be transmitted to the City Engineer, County Auditor, County Recorder, and County Assessor for review and comments. 27.02, Review by City Officials. Within fifteen (15) working days of raneipt of materials from the Chairman, the several county officials or departments shall complete their reviews of the plat materials and shall submit their written comments to the City Council of Riverdale, Iowa. 27.03. Public Hearing. Before consideration of a Final Plat by the Planning and Zoning Commission or the City Council of Riverdale, Iowa a public hearing in compliance with the Code of Iowa will be held with notice given by publication In a newspaper in general circulation In the City and by the written notification to all property owners within one thousand (1,000) feet of the subject property. 27.04 Recommendation by Planning and Zoning Commission. The Planning and Zoning Commission shall review the Final Plat and application materials and the technical review comments, Including Information on the status of implementation of the erosion and sediment control plan at its next meeting and within forty-flve (45) days shall recommend to the City Council of Riverdale, Iowa that the Final Plat be approved or disapproved, If the Planning and Zoning Commission recommends disapproval, a statement setting forth reasons for disapproval shall be submitted to the City Council of Riverdale, Iowa and to the subdivider. 27.05 -A( Rtgvalor Releattonby the City CquncjLaf..Rtverdale, iawpd The City Council shall approve or disapprove the Final Plat within sixty (60) days after receipt of the Final Plat from the Chairman of the Planning and Zoning Commission. If the Planning and Zoning Commission did not recommend approval of the Final Plat, the City Council may approve said plat and accept the public area and easements thereon only by a not less than four -fifths (4/5) favorable vote of the entire membership of the City Council of Riverdale, Iowa. 27.06 -Status of Approval. Approval by the City Council authorizes the filing of the Final Plat with the County Auditor and Recorder, In accordance with the provisions of existing statutes and following procedures as required by said Auditor and Recorder, and acknowledges the acceptance of all roads, streets, alleys, easements, parks or other areas reserved for or dedicated to the public along with the required surety bonds or checks guaranteeing that the improvements required herein shall be Installed. 14 27.07 Materials to ba Suttriltted Before Reccrdirng Plat. Prior to recording, the developer shall submit a. copy of the following: Signed certificates as required by Chapter 354 of the Iowa Code of the land surveyor, attorney, Treasurer, and property owners and protective covenants and performance bond, If applicable for review and approval by the City Engineer and City Attorney. A hold harmless agreement protects the City from any damages, claims, or suits, including all costs, expenses and attorney's fees relating thereto, resulting from the construction and development by the owner and/or subdivider. Said agreement shall be subject to approval of the Citya Attorney and recorded with the Final Plat, 27.08 `buration pfApproval. Approval of the Final Plat may become null and void if the plat is not recorded within ninety (90) days of the City Council's (Riverdale, Iowa) approval. After the ninety (90) days, the Chairman shall place on the agenda of the Planning and zoning Commission the Final Plat to consider whether It should be nullified or granted an extension. The subdivider shall be notified of the hearing and provided time to explain why the Final Plat was not recorded within the ninety (90) days. After a hearing, the Commission shall recommend to the City Council to either nullify or extend the recording time for the Final Plat. The City Council shall review the recommendation and act to either nullify or grant an extension. 15 BankRIOJ eihibit FORM OF IRREVOCABLE LETTER OF CREDIT NUMBER 50006385 Date of Issuance: 07/20/2021 City of Riverdale 110 Manor Drive Riverdale, Iowa 52722 Dear. City Administrator/City Clerk Kent Royster: 5301 1 - 44th Avenue Drive Moline, Illinois 61265 Telephone (309)764-8811 FAX (309)• 764-1863 www.bankorion.com isLt 1J).1,2\ We hereby establish in favor of the City of Riverdale (hereinafter "City"), upon application of and for the account of. Woods Construction and Development, Inc., 309 Madison Dr, Bettendorf, IA 52722, Attention: Seth Woods, President (hereinafter "Woods") this irrevocable letter of credit (hereinafter "Letter of Credit") in the amount of $2,371,000.00 (which is the "Maximum Available Credit"), subject to reduction as hereinafter set forth. This letterof credit is issued with respect to: guaranteeing the completion of public improvements within and related to a subdivisionof land in the City of Riverdale, Scott County, Iowa, known as. "Woods Estates of Riverdale Second Addition", dated March 13, 2020 and stamped by Dan J. Kuehl, Iowa Professional Land Surveyor, License No. 19959 (hereinafter "Second Addition Plat"). Specifically, the improvements subject to this. Letter of Credit are for the completion,of the public improvements to Phase 3. The public improvements are those improvements which will be dedicated to and become the property of the City upon their acceptance by the City Council including the road and infrastructure associated with Phase 3., This Letter of Credit is submitted in lieu of a performance or surety bond, which is so stipulated in Article IV, "Bonding and Assessment Waivers"., Section 40 of the Subdivision Ordinance of the City, as a requirement for approval of therecording of a subdivision plat, and shall be submitted and maintained in anamount equal to the cost of the public improvements required for completion of Phase 3. With the intention of reducing the MaximumAvailable Credit as the public improvements are completed by Woods, all advances will be reported to city along with an accounting of remaining work to be completed, and with the approval of the City Engineer, and the approval of the City Council by Member FDIC 1IPage Resolution, we may reduce the Maximum Available Credit by that amount, in the manner set forth herein. The Letter of Credit will be maintained at 125% of the remaining work to be completed. In the event Woods does not complete the public improvements so as to allow building permits or occupancy permits to be issued to houses to be constructed or constructed in Phase 3, or he fails to complete grading, erosion control, or the public improvements as required, upon recommendation by the City Engineer, the City Council shall cause Woods to be sent notice of the deficiency by mail at his address of notification. If. Woods does not respond to remedy the deficiency within the time established by the Council in its notice, the City Council may request a draw upon the Maximum Available Credit. The Maximum Available Credit or a portion thereof shall be paid upon presentation -of the following documents: 1 A signed certificate, dated not more than ten days prior to its presentation to us, signed by the Mayor and attested by the City Clerk. 2 The description of the deficiency or deficiencies of the grading, erosion control or the Public Improvements which have not been completed or are not to specification, according to the Construction Plans. The estimated cost to complete o Construction Plans.. correct the Public Improvements as set forth in the No draft will be paid if theamount thereof is in excess of the Maximum Available Credit hereunder asof the date such draft is to be paid. Multiple drawings of funds may be presented under this Letter of Credit, which, in the aggregate, shall not exceed the Maximum Available Credit then in effect and each such drawing honored by us hereunder shall reduce the Maximum Available Credit by the amount of such drawing. The draft(s) drawn under this Letter of Credit must be drawn and presented to our offices at 5301 44th Avenue Drive Moline, IL 61265 Attention: Kevin Schoonmaker (or such -other officer, department or address designated in writing by us to you at your address above or other address as you shall advise us in writing) by hand delivery Or by "delivery by courier between 8:30 a.m. and 4:00 p m (Bank business hours, Central Time). We hereby agree that all drafts drawn under and in compliance with the terms of this Letter of Credit will be duly honored by us upon delivery of any of the certificate(s) specified above and if presented at our aforesaid office. If demand for payment is made before 11:00 a.m. on any business day, payment of the amount demanded shall be made in immediately available funds not later than 1:00 p.m. on the next succeeding Business Day. Payment under this Letter of Credit shall be made of immediately available funds by certified bank check, wire transfer or as agreed by. the City of Riverdale City Clerk/ Treasurer. Only the City of Riverdale, by its City, Clerk / Treasurer or their designee may make drawings under this Letter of Credit.; Upon payment as provided above of the amount specified hereunder, the Maximum Available Credit of the Letter of Credit shall be reduced by the amount of the payment. 21 Page If demand for payment does not conform to the terms and conditions of this. Letter of Credit,'wewill promptly notify you thereof and of the reasons thereof, such notice to be promptly confirmed in writing to you, and we shall hold all documents at your disposal or return the same to you, if directed by you. This. Letter of Credit is effective immediately and shall not expire (i) until the completion of the public improvements and the dedication, of the public rights -of -way related to Phase 3 of Woods Estates of Riverdale and their acceptance by Resolutionof the City Council of the City of Riverdale; or, (ii) when you have drawn and we have paid to you the^Maximum Available Credit to the City of Riverdale; or (iii) when all public improvements to Phase 3 are complete as specified, the City's Engineer agrees and upon their recommendation, the City Council has, approved and accepted all public improvements by Council Resolution, and all requirements of the City's Subdivision Ordinance have been fulfilled, and the Mayor so attests; or, (iii') after 12 mohths of the date of issuance but will be automatically extended for additional consecutive one year terms if you have not received by certified mail notification of our intention not to renew 30 days prior to the original expiry date and each subsequent expiry date; At such time as (i), (H) or (iii) above have been fulfilled, any funds remaining of the Maximum Available Credit shall be released by the City Council and this Letter of Credit shall expire. This Letter of Credit is governed by the Uniform Customer and Practice for Documentary Credits, 2007 Revision, International Chamber of Commerce. Publication No. 600 (UCP), of any later version or amendment. Sincerely, Kevin T. Schoonmaker Sr. Vice President 31Pag JMSA July 30, 2021 Mr. Kent Royster City Administrator City of Riverdale 110 Manor Drive Riverdale, Iowa 52722 Re: Woods Estates - Addition 3 City of Riverdale Dear Administrator Royster: 2117 State Street Suite 200 Bettenderf IA 52722 P (563) 445-3501 TF (866) 732-6321 F (563) 445-3503 WWW nlsE1-ps COlfl MSA has received and reviewed the revised plans for the aforementioned project dated July 23, 2021. Based upon our understanding of the resolution of some of our previous comments (see Meeting Minutes dated July 7, 2021) and our review of the current plans, we find that our comments have been addressed. Therefore, MSA recommends the City of Riverdale find the plans for this project acceptable. MSA has received and reviewed the revised plat for the aforementioned project dated July 22, 2021. Based on our review of the plat, we find that our comments have been addressed. In addition, the comment from the City's Planning and Zoning Committee that the difference in the side setbacks for different lots within this project be noted on the plat has been addressed in Note Number 4 on sheet 1 of 3 on the plat. Therefore, MSA recommends the City of Riverdale find the plat for this project acceptable. Please let me know if there are any questions. Respectfully Yours, MSA Professional Services, Inc. c2 - &Christian R. Coopr, P.E., CPESC. Project Engineer cc: Ms. Bryce Johnson P.E., RTM Engineering G 1101108761108760831Correspondence110876083 210729 Plan and Plat approval.docx RESOLUTION 2021-37 A RESOLUTION TO ALLOCATE FUNDS FOR THE MAYOR'S TRIP TO THE MISSISSIPPI RIVER CITY AND TOWNS INITIATIVE WHEREAS, the City Council of the City of Riverdale, Iowa must approve the allocation of funds for travel costs, and; WHEREAS, Mayor Michael Bawden is a member of the Executive Committee of the Mississippi River Cities and Towns Initiative and will be representing the City of Riverdale and the State of Iowa at the meeting held in Baton Rouge, Louisiana from September 13-16, 2021 with national legislators and key administration officials on matters related to flood relief and recovery, stormwater management and transportation infrastructure, and; WHEREAS, among the issues to be discussed at this meeting a cooperative approach to stormwater management of the drainage way off of Fieldcrest involving the City of Bettendorf and other federal agencies that may be able to provide technical and/or financial assistance, and; WHEREAS, Mayor Michael Bawden will also be among a delegation of mayors meeting with Senator Jodi Ernst (tentatively) and leadership from the U.S. Army Corps of Engineers, FEMA and EPA. WHEREAS, the estimated costs for attending the conference include parking at the Quad City Airport, meals while in transit, Uber/cab fare in Baton Rouge, Louisiana, Hotel and Airfare. Actual expenses (documented with receipts) will be billed to the City and costs will not exceed $1,400.00. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA The City Council of the City of Riverdale, Iowa hereby authorizes the reimbursement to Mayor Michael Bawden for the expenses incurred while representing the City of Riverdale and State of Iowa at the MRCTI trip Passed and approved this loth day of August 2021. ATTEST: Michael Bawden, Mayor Katie J. Enloe, Deputy Clerk City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 1 www.riverdaleiowa.com BATON MRCTI ANNUAL July 1, 2021 The Honorable Michael Bawden Office of the Mayor 110 Manor Drive Riverdale, IA 52722 Dear Mayor Bawden: ROUGE MEETING 2021 We are back! After hosting the last two meetings virtually, we are pleased to announce the MRCTI Executive Committee has unanimously voted to gather live and in -person for Baton Rouge's 300th Anniversary this September 14-16. Recovery of the Mississippi River Corridor is strong. After the 2019 floods followed by a global pandemic, our corridor has certainly been tested, but our Mayors have showed epic leadership in working collectively to move and keep the region intact —ready to build -back -better. Capstone the recovery of your city with us in Baton Rouge. The American Rescue Plan is stabilizing our budgets, the vaccine is rolling out smoothly, earmarks are back, and now we're poised to realize significant investment in restoring our infrastructure —join us in Baton Rouge to ensure your city is taking advantage of all the resources becoming available; and place your town in a proactive position to take advantage of new opportunities developing. Mayors from ten states will gather with industry, federal leadership, and global investors. The MRCTI An- nual Meeting begins on September 14 with a special infrastructure summit with industry leaders, global in- vestors, and federal agencies. We then proceed through September 15 and 16 featuring discussions with parks organizations, state emergency managers, and land management specialists to unveil how Mayors can participate in and benefit from corridor -scale disaster protection partnerships. Major announcements will take place on September 14, 15, and 16. Our Infrastructure Summit on Septem- ber 14 will include announcement of a tremendous new resource for our Mayors; during the Annual Meeting press conference on September 15, Mayors will reveal the potentially transformative results of our plastic waster initiative pilot; and on September 16, MRCTI will elect new co-chairs and executive committee. EBB & F Fallow ST I VA L ia(low ate MAJESTIC RIVER, MAGNIFICENT CITY Mississippi River Cities & Towns Initiative Annual Meeting September 1 1 I6:._021 1BR CITY OF BATON ROUGE II"APIS i 0% EAST EIATO:'d ROUGE BATON MRCTI ANNUAL ROUGE MEETING 2021 Registration and accommodations: Our host hotel is the beautiful and inconic Watermark. Mayors can se- cure a discounted rate for rooms until August 27th. Mayors' staff may reserve by either calling Watermark Reservations at 1-877-557-3097 (ask for the MRCTI group rate), or by using this custom reservations link: https://www.marriott.com/events/start.mi?id=1622228780614&key=GRP. To register, please visit www.mrcti.org and click -on the annual meeting registration link. The annual meeting is free to all MRCTI member mayors, corporate advisory board members, and invited guests. All meals and inter -meeting transportation are included —a unique registration of all attendees is required. Please ensure you are fully vaccinated no later than August 15. Build -back -better with MRCTI. Together we can do much more than just recover to status quo. Through MRCTI, our cities can stand united in pushing for infrastructure that performs better, lasts longer, and is less costly to maintain and operate. We look forward to seeing you in Baton Rouge this coming September. Very sincerely, Sharon Weston Broome Mayor of Baton Rouge, LA MRCTI Co -Chair EBB& FL W FESTIVAL ralfi<. Ehe C eafi e C'u tte L Bob Gallagher Mayor of Bettendorf, IA MRCTI Co -Chair 1BR MAJESTIC RIVER, MAGNIFICENT CITY CITY OF BATON ROUGE ....,5 H Ur LAS( BATON ROUGE Mississippi River Cities & Towns Initiative Annual Meeting September 1116:. 2021 Whereas Whereas Whereas Whereas Whereas Proclamation 2021-01 The water quality of Scott County's streams, lakes, and rivers directly contributes to the human health and wellbeing of the County's citizens and it's ecosystems; and the water quality of our streams directly contributes to the quality of our drinking, recreation, and fishing waters; and since 2003 Partners of Scott County Watersheds has been at the forefront of monitoring water quality in Scott County and is the only organization organizing monitoring events in the county; and Partners of Scott County Watersheds' has engaged thousands of community volunteers to participate in Snapshot water quality monitoring and education events; and The City of Riverdale recognizes that the Environmental Protection Agency founded National Water Quality Month in 2005 to promote conservation of our natural water resources. Now therefore I, Mike Bawden, Mayor of Riverdale, Iowa, do hereby proclaim the month of August as, WATER QUALITY STEWARDSHIP MONTH and encourage all citizens, businesses, community resources and agencies to join us in being good stewards of Scott County's Watersheds. Dated August 10, 2021 Michael Bawden City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 1 www.riverdaleiowa.com