HomeMy Public PortalAbout2021 1026 Council PacketRIVERDALE PUBLIC INFORMATION SESSION AGENDA
PLACE: Riverdale City Hall, no Manor Drive, Riverdale, Iowa
DATE: October 26, 2021 TIME: 6:45 P.M.
The regular meeting of the City Council of Riverdale, Iowa will be conducted according to the
following order and actions will be considered on the items listed. The notice of this meeting is
not considered final until 24 hours prior to the meeting and may be further modified if 24 hours'
notice is impossible or impractical for good cause.
In compliance with the Americans with Disabilities Act (ADA) and other applicable federal and
state laws, all public hearings and meetings held or sponsored by the city of Riverdale, IA will be
accessible to individuals with disabilities. Persons requiring auxiliary aids and services should
contact City- Hall -a -t(563 .5�54-1-hue-(5)-days prior #o-the-hearing=or-meeting-to inform of
their anticipated attendance.
The requirement that an Ordinance be read three times before passage may be waived by
council upon an affirmative vote of four (4) of the five (5) council members. The public is
advised to take note of this process and be prepared to speak either for or against any ordinance
at the time of first reading.
Per Chapter 21 of the Iowa Code, more specifically described in sections 21,2 and
21.8, a member of the Council may attend the meeting either in person or by
electronic means, as defined in said sections.
PUBLIC INFORMATION SESSION TO DISCUSS THE INCREASE OF SEWER RATES
1. OPEN PUBLIC INFORMATION SESSION
2. ROLL CALL
3. PRESENTATION
4. PUBLIC COMMENT
5. CITY COUNCIL DISCUSSION
6. CLOSE PUBLIC INFORMATION SESSION
RIVERDALE CITY COUNCIL AGENDA
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: October 26, 2021 TIME: 7:00 P.M.
The regular meeting of the City Council of Riverdale, Iowa will be conducted according to the following
order and actions will be considered on the items listed. The notice of this meeting is not considered
final until 24 hours prior to the meeting and may be further modified if 24 hours' notice is impossible or
impractical for good cause.
In compliance with the Americans with Disabilities Act (ADA) and other applicable federal and state
laws, all public hearings and meetings held or sponsored by the city of Riverdale, IA will be accessible to
individuals with disabilities. Persons requiring auxiliary aids and services should contact City Hall at
(563) 355-2511 five (5) days prior to the hearing or meeting to inform of their anticipated attendance.
The requirement that an Ordinance be read three times before passage may be waived by council upon
an affirmative vote of four (4) of the five (5) council members. The public is advised to take note of this
process and be prepared to speak either for or against any ordinance at the time of first reading.
Per Chapter 21 of the Iowa Code, more specifically described in sections 21.2 and 21.8, a
member of the Council may attend the meeting either in person or by electronic means,
as defined in said sections.
1. WELCOME
1.1 CALL TO ORDER
1.2 ROLL CALL
1.3 PLEDGE OF ALLEGIANCE
2. REVIEW APPROVAL OF THE AGENDA
2.1. AGENDA MODIFICATIONS/ADJUS'T'MENTS
2.2. APPROVAL OF THE AMENDED AGENDA
2.2.1. Requests by Mayor/Council Members to Move Items off the Consent Agenda
2.2.2. Requests by Members of the Public to Address the Council
2.3 APPROVAL OF CONSENT AGENDA
All items under the consent agenda will be enacted by one motion. There will be no separate
discussion of these items unless a request is made prior to the time Council votes on the motion.
2.3.1. Council Meeting Minutes October 12, 2021
2.3.2 Approval of Warrants for October 26, 2021
2.3.3. Approval of the Treasurer's Financial Reports 2nd part of October, 2021
2.3.4. Approval of My Place Liquor License
rino n_ _.
Riverdale City Council Agenda 1 October 26, 2021 7:00 p.m.
Page 2
3. PRESENTATIONS AND PROJECT UPDATES
Presentations regarding on -going work and projects by city staff and consultants.
3.1 CITYADMINISTRATOR REPORT
3.1.1 Administrative Summary
3.1.2 Deputy Clerk Report
3.2 MSA ENGINEER'S ACTIVITY REPORT
3.2.1 Project Review Summary
3.3 FIRE DEPARTMENT REPORT
3.3.1
RFD Report to Council
3.4 PUBLIC WORKS REPORT
3.4.1 Report for October 7, 2021- October 13, 2021
3.4.2 Report for October 14, 2021- October 21, 2021
3.5 WOODS ESTATES DEVELOPMENT REPORT
3.5.1 Developer's Report to Council
4. PUBLIC COMMENT ON AGENDA ITEMS
Audience questions and comments for specific items on the agenda. The public is invited to
comment on items on the approved agenda at this time. Audience members wishing to comment
on items not on the agenda may offer comment at the public comment period near the end of the
agenda.
5. UNFINISHED BUSINESS
6. NEW BUSINESS
6.1 RESOLUTIONS
6.1.1 2021-50 A Resolution to Approve a Professional Services Agreement with MSA
Professional Services Related to Sanitary Sewer Rehabilitation Phase 2
6.1.2 2021-51 A Resolution Approving the Budget Workshop Dates for FY 2022-2023 for the
City of Riverdale, IA
6.1,3 2021-52 A Resolution Approving USIC Locating Services to Provide Sanitary and Storm
Sewer Locating Services for the City of Riverdale unti November 15, 2022
6.1.4 2021-53 A Resolution Authorizing the Mayor to Sign the NDPES Phase II (MS4)
Annual. Report for Year 2020-2021
Riverdale City Council Agenda October 26, 2021 7:00 p.m. Page g 3
6.2 ORDINANCES
6.2.1 Second Reading of 04.2021 Ordiance Amending The Code of Ordinances of the City of
Riverdale, Iowa Sections 95.135 concerning Sewer Service Rates
6.2.2 First Reading of 05-2021 Ordinance Ameding the Code of Ordinances for the City of
Riverdale, Iowa by Adding a New Chapter Authorizing the Formation of a Finance Committee
OTHER COUNCIL ACTION
7. DISCUSSION AGENDA
7.1 PUBLIC WORKS
7.1.1 Request for a Dead-end sign at Valley Dr and Fenno Rd.
7.2 BUDGET AND FINANCE
7.2.1 Budget Amendment
7.2.2 Proposal Utilization of Budget Surplus
7.2 PUBLIC ENGAGEMENT/INVOLVEMENT
7.2.1 Trick -or -Treat (Sunday, October 31, 2021 from 5:oo-7:3opm)
7.2.2 Winter Activity
8.o REPORT FROM THE MAYOR
8.1 INTERGOVERNMENTAL
8.2 28E AGREEMENT BODIES
8.3 EXECUTIVE ACTIONS
8.4 PROCLAMATIONS
9.o GENERAL PUBLIC COMMENT/COMMUNICATIONS TO THE COUNCIL
Audience questions and comments for issues not on the agenda. The public is invited to comment
on items of individual or general concern.
10. ADJOURNMENT
Riverdale City Council Agenda 1 October 26, 2021 7:00 p.m. Page 4
OTHER MEETINGS/CITY EVENTS OF NOTE
Sump Pump Meeting
Regular City Council
Trick -or -Treat in Riverdale
Election Day
Regular City Council
Veteran's Day
Regular City Council
Thanksgiving
Day After Thanksgiving
Winter Activity
Regular City Council
Thursday, October 21, 2021
Tuesday, October 26, 2021
Sunday, October 31,2021
Tuesday, November 2, 2021
Tuesday, November 9, 2021
Thursday, November 11, 2021
Tuesday, November 23, 2021
Thursday, November 25, 2021
Friday, November 26, 2021
Saturday, December 4, 2021
Tuesday, December 14, 2021
6:oo pm
7:00 pm
5:00-7:3opm
All Day
7:00 pm
Closed
7:00 pm
Closed
Closed
2:00 pm
7:00 pm
KDR October 20. 2021
RIVERDALE CITY COUNCIL MINUTES
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: October 12, 2021 TIME: Too P.M.
NOTE: The Regular Meeting of the City Council was held in -person at the appointed time and day in
accordance with open meeting laws set and defined by the State of Iowa (Sections 21.2 and 21.8),
1. WELCOME -CALL TO ORDER -The meeting was called to order at Too pm by Mayor Mike
Bawden, ROLL CALL -Council Members Present: Adams, Littrel, Krell, DCamp, Heddlesten (via
telephone) Also present: Mayor Mike Bawden, Engineer Chris Cooper, City Administrator Kent
Royster, Fire Chief Chris Bernard, and other residents and visitors.
2. APPROVAL OF THE AMENDED AGENDA -Motion by Krell, seconded by Adam. Roll Call: All
Ayes. MC
3. APPROVAL OF THE CONSENT AGENDA -Motion by Littrel, seconded by Heddlesten. Roll
Call: All Ayes. MC
CLAIMS REPORT
VENDOR
ACE TREE SERVICE
AHLERS & COONEY, P.C.
AVENUE RENTAL
BI -STATE REGIONAL COMM
CITY OF BETTENDORF
CITY OF DAVENPORT
CLIA LABORATORY PROGRAM
CRESCENT ELECTRIC
DEAN HALSEY
INTERSTATE POWER SYSTEMS, INC
IOWA AMERICAN WATER
IOWA LEAGUE OF CITIES
K&K TRUE VALUE HARDWARE
KELLY KRELL
METRO FIBERNET LLC
MID -AMERICAN ENERGY CO.
QUAD CITY TIMES &JOURNAL
S&R LAWNCARE & SNOW REMOVAL
SLAGEL FARM MARKET
Accounts Payable Total
GENERAL
TIF/URBAN RENEWAL
SEWER
TOTAL FUNDS
REFERENCE
REMOVAL OF FALLEN TREE
FENNO DRIVE URP
STUMP GRINDER AND TRAILER
MEMBER DUES
FUEL CHARGES
JUNE 2021 SEWAGE TREATMENT
CERTIFICATE FEE
GELMAPS, VOLTAGE TESTER
JANITORAL WORK
CK LASERF FOR INSTRUCTIONS
VOL SQ PARK
CLERK TRAINING
PRESSURE WASHER
LOGO ON APRONS
MONTHLY SERVICE
CITY HALL
PUBLISHING -MINUTES
WEEKLY LAWN CARE SERVICE-SEPT
PUMPKINS FOR FALL FEST
AMOUNT
2,800.00
60
115
248
389.86
172.15
180
315.85
375
1,725.75
157.46
57
414.2
160.49
102.2
1,217.88
186.59
2,742.00
150
11,569,43
11,327.84
60
181.59
11,569.43
Payroll -October 2021
George Miller -$731.81, Kent Royster-$1961.46, Katie Enloe -$1589.89
Total -$4283.16
4. PRESENTATIONS AND PROJECT UPDATES
See the packet for more detailed reports from the City Administrator, the MSA Engineer, Fire
Department, and Public Works.
4. PUBLIC COMMENT ON AGENDA ITEMS -Nothing at this time
6. NEW BUSINESS
6.1 RESOLUTIONS
6.1.1 Resolution 2021-49 A Resolution Declaring Certain Property Surplus Property and
Authorizing the Proper Disposal Thereof. Motion by Adams, seconded by Littrel. Roll Call: All Ayes.
MC
6.2 ORDINANCES
6.2.1 First Reading of 04-2021 Ordiance Amending The Code of Ordinances of the City of
Riverdale, Iowa Sections 95.135 Concerning Sewer Service Rates. Motion by Krell, seconded by
Adams. Roll Call: All Ayes. MC
7. DISCUSSION AGENDA -Fall Fest had a great turn out and the Winter Activity will be December
4, 2021 at 2:oopm.
8. REPORT FROM THE MAYOR -Nothing at this time
9. GENERAL PUBLIC COMMENT/COMMUNICATIONS TO THE COUNCIL -Wendy Syverud
would like the discussion of the budget to be added back on the agenda for future meetings.
1o. ADJOURNMENT
Motion by Adams, seconded by Heddlesten. The Regular Meeting of the City Council was formally
adjourned at 8:47Pm.
FOR THE CITY OF RIVERDALE: ATTESTED BY:
Michael Bawden, Mayor Katie Enloe, Deputy City Clerk
d Oct 20, 2021 2:29 PM
VENDOR NAME
CLAIMS REPORT Page 1
:heck Range: 10/2612021.10/26/202'
REFERENCE
VENDOR CHECK
AMOUNT TOTAL CHECK# DATE
ADVANCED BUSINESS SYSTEMS
AMERICAN WATER
CENTURY LINK
GEORGE MILLER
HOPKINS & HUEBNER, P.C.
IOWA AMERICAN WATER
IOWA ONE CALL
J.W. KOEHLER ELECTRIC
MID -AMERICAN ENERGY CO.
MSA
PS3 ENTERPRISES, INC
QUAD CITY TIMES & JOURNAL
REPUBLIC SERVICES
SCOTT COUNTY LIBRARY SYSTEM
STORAGE RENTALS OF AMERICA
TWINSTATE TECHNICAL SERVICES
UMB BANK, N.A.
VERIZON
VISA
WASTE COMM. OF SCOTT CO.
MONTHLY SERVICES
MONTHLY WATER USEAGE
MONTHLY TELEPHONE SERVICE
REIMBURSEMENT FOR LT RETURN
LEGAL FEES -PERSONNEL
MONTHLY UTILITIES-4INFS
CHARGES FOR MAY
REPLACE 2 PHOTO EYES
MONTHLY SERVICES -GAZEBO
WOODS ESTATES EMERGENCY ACCESS
FALL FEST HANDWASH RENTAL
REPRINT OF SEPT MINS
MONTHLY GARBAGE SERVICES
SEMNIANNUAL TAXES
STORAGE RENTAL
MONTHLY SERVICES
SERIES 2012 GO INTEREST
CITY HALL CELL PHONES
2 TIRES
ST SWEEEPING
108.09
16.00
238.36
9.05
1,840,00
27,20
39.60
504.54
11,15
13, 407.28
518.00
184.50
3,762.99
8,046,00
208.00
525.25
843,75
177.71
3,205.83
21.75
Accounts Payable Total 33,695.05
7861 10/26/21
7862 10/26/21
7863 10/26/21
7864 10/26/21
7865 10/26/21
7866 10/26/21
7867 10/26/21
7868 10/26/21
7869 10/26/21
7870 10/26/21
7871 10/26/21
7872 10/26/21
7873 10/26/21
7874 10/26/21
7875 10/26/21
7876 10/26/21
7877 10/26/21
7878 10/26/21
7881 10/26/21
7879 10/26/21
i Oct 20, 2021 2:29 PM
CLAIMS REPORT Page 2
CLAIMS FUND SUMMARY
FUND NAME AMOUNT
001 GENERAL
110 ROAD USE TAX
200 DEBT SERVICE
301 CAPITAL RESERVE
610 SEWER
22,478.30
52.00
843.75
7,745.00
2,576.00
TOTAL FUNDS 33,695.05
:d Oct 20, 2021 2:31 PM
/20/2021 THRU 10/20/2021
VENDOR NAME
(VOICE NUMBER REFERENCE
CLAIMS BY VENDOR Page 1
GL ACCOUNT #
PAYMENT
AMOUNT AMOUNT CHECK # CHECK DATE
ADVANCED BUSINESS SYSTEMS
)890 MONTHLY SERVICES 001-650-6490 108.09
AMERICAN WATER
10222593 MONTHLY WATER USEAGE 610-815-6413 16.00
CENTURY LINK
62021 MONTHLY TELEPHONE SERVICE 001-650-6373
MONTHLY TELEPHONE SERVICE 001-150-6373
GEORGE MILLER
62021 REIMBURSEMENT FOR LT RETURN 001-230-6350
HOPKINS & HUEBNER, P.C.
424 LEGAL FEES -PERSONNEL 001-640-6411
623 LEGAL FEES -GENERAL FILE 001-640-6411
624 LEGAL FEES -RECREATION TRAIL 001-640-6411
625 LEGAL FEES -1147 FENNO RD 001-640-6411
IOWA AMERICAN WATER
52021 MONTHLY UTILITIES-4INFS 001-150-6490
IOWA ONE CALL
175 CHARGES FOR MAY 001-650-6490
J.W. KOEHLER ELECTRIC
525 REPLACE 2 PHOTO EYES 001-650-6310
MID -AMERICAN ENERGY CO.
35287 MONTHLY SERVICES -GAZEBO 001-430-6371
'6071.0-2
6079.0-5
6084,0-2
6085.0-2
MSA
WOODS ESTATES EMERGENCY ACCESS 301-210-6407
SANITARY SEWER REHAB 610-815-6499
FIRE DEPT PARKING LOT REPLACE 301-210-6499
GENERAL SERVICES AGREEMENT 001-650-6407
PS3 ENTERPRISES, INC
FALL FEST HANDWASH RENTAL 001-430-6490 110.00
VANGUNDY PARK 001-430-6490 102.00
BICENTENNIAL PARK 001-430-6490 102,00
BELLINGHAM PARK 001-430-6490 102,00
PEGGY'S PARK 001-430-6490 102.00
119.18
119.18
9.05
780.00
100.00
760.00
200.00
27.20
39.60
504.54
6,450.00
2,560.00
1,295.00
3,102.28
108.09 7861 10/26/21
16.00 7862 10/26/21
238.36 7863 10/26/21
9.05 7864 10/26/21
780.00 7865 10/26/21
100.00 7865 10/26/21
760.00 7865 10/26/21
200.00 7865 10/26/21
27.20 7866 10/26/21
39.60 7867 10/26/21
504.54 7868 10/26/21
11.15 7869 10/26/21
6,450.00 7870 10/26/21
2,560,00 7870 10/26/21
1,295,00 7870 10/26/21
3,102.28 7870 10/26/21
110.00 7871 10/26/21
102.00 7871 10/26/21
102.00 7871 10/26/21
102.00 7871 10/26/21
102.00 7871 10/26/71
d Oct 20, 2021 2:31 PM CLAIMS BY VENDOR
20/2021 TMRU 10/20/2021
VENDOR NAME
VOICE NUMBER REFERENCE
GL ACCOUNT if
Page 2
PAYMENT
AMOUNT AMOUNT CHECK # CHECK DATE
QUAD CITY TIMES & JOURNAL
128 REPRINT OF SEPT MINS 001-650-6414 109.28
052 SEPT 28TH MINS 001-650-6414 75.22
REPUBLIC SERVICES
0-002121225 MONTHLY GARBAGE SERVICES 001-290-6413 3,762,99
SCOTT COUNTY LIBRARY SYS
62021 SEMNIANNUAL TAXES 001-410-6413 8,046.00
STORAGE RENTALS OF AMERIC
62021 STORAGE RENTAL 001-210-6490 52,00
STORAGE RENTAL 001-650-6490 52,00
STORAGE RENTAL 001-430-6490 52.00
STORAGE RENTAL 110-250-6413 52.00
TWINSTATE TECHNICAL SERVS
)8 MONTHLY SERVICES 001-650-6419 525.25
UMB BANK, N.A.
;2021 SERIES 2012 GO INTEREST 200-710-6851 843,75
VERIZON
'2021 CITY HALL CELL PHONES 001-650-6373 177.71
VISA
2021 FUEL 001-210-6331 124.00
FUEL 001-210-6331 5.41
CANDY FOR PARADE 001-150-6490 41.70
FANS 001-650-6310 11.84
STORAGE PLAN 001-299-6413 1.06
2 TIRES 001-150-6331 1,315.03
HYD FLUID 001-250-6413 53.70
ROTATING LIGHTS 001-210-6417 51.35
YARD SIGNS 001-499-6490 40.00
APRONS, YARN 001-499-6490 41.49
FOOD FROM SAMS 001-499-6490 375.85
MASKS 001-650-6490 12.99
PAPER, MARKERS, ADAPTER 001-650-6506 95.97
STORAGE BIN 001-650-6506 13.29
STAMPS 001-650-6508 232.00
STAMPS 001-650-6508 290.00
FEES 001-650-6490 164.15
BATTERIES 001-150-6331 336.00
WASTE COMM. OF SCOTT CO.
085163 ST SWEEEPING 001-270-6413 21.75
109.28 7872 10/26/21
75.22 7872 10/26/21
3,762.99 7873 10/26/21
8,046.00 7874 10/26/21
208.00 7875 10/26/21
525.25 7876 10/26/21
843.75 7877 10/26/21
177.71 7878 10/26/21
3,205.83 7881 10/26/21
21.75 7879 10/26/21
REPORT TOTAL 33,695.05
'DT00 Thu Oct 21, 2021 9:11 AN City of Riverdale IA
13.21 PAID THROUGH 10/20/2021 CHECK REGISTER
CALENDAR 10/2021, FISCAL 4/2022 DATES 10/20/2021 -- 10/26/2021
OPER: KE
JRNL 1085
LAST CHECK OF MONTH
:K NO DATE EMP NO PAY TO THE ORDER OF CHECK AMOUNT CLEARED VOIDED MANUAL
PAGE 1
1 QUAD CITY BANK & TRUST
7882 10/26/2021 13 GEORGE T MILLER
7883 10/26/2021 21 MICHAEL T BAWDEN
7884 10/26/2021 28 KENT D ROYSTER
7885 10/26/2021 29 KATIE J ENLOE
BANK TOTAL
654,52
383.80
1961.46
1562.05
4561.83
REPORT TOTAL 4561.83
'DT00 Thu Oct 21, 2021 9:11 AM City of Riverdale IA
)3.21 PAID THROUGH 10/20/2021 DEDUCTION CHECK REGISTER
CALENDAR 10/2021, FISCAL 4/2022 DATES 10/20/2021 -- 10/26/2021
OPER: KE
7RNL 1085
LAST CHECK OF MONTH
:K NO DATE VENDOR# PAY TO THE ORDER OF CHECK AMOUNT CLEARED VOIDED MANUAL
PAGE 1
7886 10/26/2021
7887 10/26/2021
7888 10/26/2021
15267 10/26/2021
1 QUAD CITY BANK & TRUST
5 IPERS 1797.12
216 AFLAC 68,38
430 STATE OF ILLINOIS 189.56
CHECK TOTAL 2055.06
ELECTRONIC VENDOR PAYMENTS
230 EFTPS PROCESSING CENTER 2585,49
ELECTRONIC PAYMENT TOTAL 2585.49
REPORT TOTAL 4E40,55
iu Oct 21, 2021 9:30 AM
:COUNT TITLE
TREASURER'S REPORT Page 1
CALENDAR 10/2021, FISCAL 4/2022
LAST MONTH CHANGE IN ENDING
END BALANCE RECEIVED DISBURSED LIABILITY BALANCE
1 GENERAL 372,243.48 47,469.16 338.00 325,112.32
2 FEMA DERECHO 11,250.00 11,250.00
0 ROAD USE TAX 91,656.86 57.66 91,599,20
1 I -JOBS
1 LOCAL OPTION SALES TAX 367,312.03 367,312,03
5 TIF/URBAN RENEWAL 329,457,17- 60.00 329,517.17-
6 TIF 2
7 TIF 3
8 TIF 4
0 FIRE AWARDS 96.32 96.32
0 DEBT SERVICE 65,988.31 843.75 65,144.56
0 CAPITAL IMPROVEMENT LEV 93,871.85 93,871.85
1 CAPITAL RESERVE 323,190.93 7,745.00 315,445.93
2 ROAD REPLACEMENT 51,097.74 51,097.74
3 FIRE EQUIPMENT/REPLACEM 92,505.03 92,505.03
4 2011 CAPITAL PROJECT(BOND
SEWER 71,516.93- 425.25 2,912.45 74,004.13 -
SEWER - CAPITAL PROJECT 29,245.61- 29,245.61 -
Report Total 1,038,992.84
425.25 59,088.02 338.00 980,668.07
u Oct 21, 2021 9:31 AM
BUDGET REPORT Page 1
CALENDAR 10/2021, FISCAL 412022
PCT OF FISCAL YTD 33.3%
TOTAL MTD YTD PERCENT
COUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED
FIRE TOTAL 108,073.00 4,134.72 21,606.84 19.99 86,466.16
ANIMAL CONTROL TOTAL 250.00 .00 .00 .00 250.00
OTHER PUBLIC SAFETY TOTAL 11, 350.00 .00 .00 .00 11, 350.00
PUBLIC SAFETY TOTAL
ROADS, BRIDGES, SIDEWALKS TOTA
STREET LIGHTING TOTAL
TRAFIC CONTROL & SAFETY TOTAL
SNOW REMOVAL TOTAL
STREET CLEANING TOTAL
GARBAGE TOTAL
STORM SEWER/DRAINAGE TOTAL
OTHER PUBLIC WORKS TOTAL
PUBLIC WORKS TOTAL
LIBRARY TOTAL
PARKS TOTAL
OTHER CULTURE/RECREATION TOTA
CULTURE & RECREATION TOTAL
119,673.00 4,134.72 21,606.84 18.05 98,066.16
32,210,00 1,238.33 7,619,89 23.66 24,590.11
7,500.00 557,96 2,200.33 29.34 5,299.67
4,500,00 108.94 4,949,49 109.99 449.49-
18,383.00 175.89 566.17 3.08 17,816.83
3,910.00 21.75 193.19 4.94 3,716.81
49,000.00 3,762.99 15,025.95 30.67 33,974.05
3,096.00 240.55 2,590.25 83.66 505.75
119, 975.00 1.06 261.06 .22 119, 713.94
238,574,00 6,107.47
16,000.00
59,615.00
5,000,00
8,046.00
3,363.70
880.03
33, 406,33 14.00
8,046.00 50.29
39,593.90 66.42
2,984.53 59.69
205,167.67
7,954.00
20,021.10
2,015.47
80,615.00 12,289.73 50,624.43 62.80 29,990.57
COMMUNITY BEAUTIFICATION TOTA 12,500.00 .00 4,910.00 39.28 7,590.00
ECONOMIC DEVELOPMENT TOTAL 20,574.00 60.00 10,106.94 49,12 10,467.06
OTHER COMM & ECO DEV TOTAL 1,000.00 .00 12,154.78 1,215.48 11,154.78 -
COMMUNITY & ECONOMIC DEV TOTA
34,074.00 60.00
27,171.72 79.74 6,902.28
MAYOR/COUNCIL/CITY MGR TOTAL 78,476.00 6,546.98 30,322.02 38.64 48,153.98
CLERK/TREASURER/ADM TOTAL 55,112.00 4,687.05 22,096.02 40.09 33,015.98
ELECTIONS TOTAL 4,000.00 .00 .00 .00 4,000.00
LEGAL SERVICES/ATTORNEY TOTAL 8,000.00 1,840.00 16,811.47 210.14 8,811.47 -
CITY HALL/GENERAL BLDGS TOTAL 122,067.00 11,920.87 41,752.78 34.20 80,314.22
GENERAL GOVERNMENT TOTAL
DEBT SERVICES TOTAL
DEBT SERVICE TOTAL
ROADS, BRIDGES, SIDEWALKS TOTA
CAPITAL PROJECTS TOTAL
267, 655.00 24, 994.90 110, 982.29 41.46 156, 672.71
76, 688.00
843.75 1,843.75
76,688.00 843.75
2.40 74,844.25
1,843.75 2.40 74,844.25
375,000.00 7,745.00 18,925.00 5.05 356,075.00
375,000.00 7,745.00 18,925.00 5.05 356,075.00
iu Oct 21, 2021 9:31 AM
BUDGET REPORT Page 2
CALENDAR 10/2021, FISCAL 4/2022
PCT OF FISCAL YTD 33.3%
TOTAL MTD YTD PERCENT
:COUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED
SEWER/SEWAGE DISPOSAL TOTAL 395,715,00 2,912,45 39,183.50 9.90 356,531.50
ENTERPRISE FUNDS TOTAL 395,715,00 2,912.45 39,183.50 9.90 356,531.50
TOTAL EXPENSES BY FUNCTION 1,587,994.00 59,088.02 303,743.86 19.13 1,284,250.14
u Oct 21, 2021 9:31 AM REVENUE REPORT Page 1
CALENDAR 10/2021, FISCAL 4/2022
PCT OF FISCAL YTD 33.3%
BUDGET MTD YTD PERCENT
COUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED
GENERAL TOTAL 525,298,00 .00 145,946.95 27,78 379,351.05
FEMA DERECHO TOTAL .00 .00 11,250.00 .00 11,250.00 -
ROAD USE TAX TOTAL 55,000.00 .00 16,403.97 29.83 38,596.03
LOCAL OPTION SALES TAX TOTAL 113,484.00 .00 33,192.31 29.25 80,291.69
TIF/URBAN RENEWAL TOTAL .00 .00 1,480.65 .00 1,480.65 -
DEBT SERVICE TOTAL 82,251.00 .00 374.61 .46 81,876.39
CAPITAL IMPROVEMENT LEVY TOTA 45,408.00 .00 53.01 .12 45,354,99
CAPITAL RESERVE TOTAL 3,301.00 .00 .00 .00 3,301.00
SEWER TOTAL 395,000.00 425.25 62,288.24 15.77 332,711.76
TOTAL REVENUE BY FUND
1,219,742.00 425.25
270,989.74 22.22 948,752.26
Katie Enloe
From: noreply@salesforce.com on behalf of IOWA ABD Licensing Support
<elaps@iowaabd.com>
Sent: Tuesday, October 19, 2021 8:02 AM
To: Katie Enloe
Cc: licensingnotification@iowaabd.com
Subject: Application App -149398 Ready for Review
Hello,
Application Number App -149398 has been set to "Submitted to Local Authority" status and is currently ready for your
review.
Corp Name: My Place, LLC
DBA: My Place
License Number: LC0041261
Application Number: App -149398
Tentative Effective Date: 10/31/2021
License Type: Class C Liquor License (LC)
Application Type: Renewal
Amendment Type:
Thank you.
ALCOHOLIC
LEVERAGES
DIVISION
srArm Iowa
Applicant
NAME OF LEGAL ENTITY
My Place, LLC
State of Iowa
Alcoholic Beverages Division
NAME OF BUSINESS(DBA)
My Place
BUSINESS
(563) 570-1993
ADDRESS OF PREMISES CITY COUNTY
ZIP
4405 State Street Suite E Riverdale Scott
52722
MAILING ADDRESS CITY
STATE ZIP
1019 Brown Street Bettendorf
Iowa 52722
Contact Person
NAME PHONE
Jamie Long
License Information
LICENSE NUMBER
LC0041261
EFFECTIVE DATE
Oct 31, 2021
SUB-PERMITS/PRIVILEGES
EMAIL
(563) 570-1993 longjamie662@gmail.com
LICENSE/PERMITTYFE TERM
STATUS
Class C Liquor License 12 Month
Submitted
to Local
Authority
EXPIRATION DATE
Oct 30, 2022
Class C Liquor License, Outdoor Service, Sunday Service
LAST DAY OF BUSYNESS
ALCOHOLIC
BEVERAGES
DIVISION
Sabot lava
State of Iowa
Alcoholic Beverages Division
Status of Business
BUSINESS TYPE
Limited Liability Company
Ownership
NAME
TY STATE ZIP POSITION % OF OWNERSHIP U,S, CITIZEN
Jamie Long Bettendorf Iowa 52722 Member 100.00
Insurance Company Information
INSURANCE COMPANY
Yes
POLICY EFFECTIVE DATE POLICY EXPIRATION DATE
Illinois Casualty Co Oct 31, 2021 Oct 31, 2022
DRAM CANCEL DATE OUTDOOR SERVICE EFFECTIVE OUTDOOR SERVICE EXPIRATION
DATE DATE
BOND EFFECTIVE DATE TEMP TRANSFER EFFECTIVE TEMP TRANSFER EXPIRATION
DATE DATE
Administrative Summary
October 26, 2021
Memorandum
Date: October 20, 2021
To: Mayor Mike Bawden
Members of the City Council
From: City Administrator Kent Royster
Re: Administrative Notes (October 12, 2021 -October 26, 2021)
Greetings all,
1. Budget Workshops
The budget workshops are staffs' or volunteers opportunity present our ideas
to you. We would ask that if you are available to make the meetings you
attend.
Based on your ideas and direction will provide estimates of revenue at each
step.
I am going to reference the Deputy Clerk's Memo regarding our vision on how
we see this process moving forward.
In Katie's report she included an excel spreadsheet and a Capital worksheet
for your input. If you have an idea for a Capital Project, please fill out the
worksheet and staff will do the rest.
2. Public Information Sessions regarding Sanitary Sewer Rate
Increases
The Mayor has agreed to two more Public Information Sessions. Those will
take place 15 minutes before the October 26th and November 9th council
meetings.
Our only question has been from SCC's new Director of Operations. She
requested an estimate of what SCC's first quarter's bill might look like. We
have provided that to them.
Administrative Summary
October 26, 2021
3. Fenno Dr
Fenno Dr passed proof roll test. The contractor placed tile and graded dirt.
The contractor is currently rocking the "SW" side. The contractor will
probably be ready for a concrete pour for the curb and gutter late by at least
the end of the this week (October 22nd) weather permitting.
4. Woods' Report to Council
We issued one Certificate of Occupancy this week.
386 Ann Ave.
Seth was sent a reminder regarding an outstanding invoice. We currently have
an open LOC with Orion Bank.
5. MLA
We have included a registration form for the Municipal Leadership Institute.
We have one council member that has completed the institute. There is
funding and virtual options are available.
6. Budget Correction for Penalty
We have scheduled a meeting with Paul Dcamp and others on October 28,
2021 at 2:00 pm for those who are interested in the discussion. Staff has
initially looked at the situation we will have a proposed solution in time for
November 9th meeting.
7. Resolution 2021-50
This is the construction supervision contract for the Sanitary Sewer Relining.
If you concur, a pre -construction meeting will take place. And, hopefully we
will be off and running!
8. Resolution 2021-51
At your request staff created a resolution to firm up the dates and scheduling
for the budget. We believe we can meet the deadlines and plans. Please see
Deputy Enloe's report.
Administrative Summary
October 26, 2021
9. Resolution 2021-52
This resolution is to have USIC take over locating services for the City of
Riverdale. However, in reviewing the contract we have hit major roadblocks.
Unless I am able to iron these issues out in the next 24 hours this will need to
be tabled or pulled from the agenda.
to. Resolution 2021-53
This resolution to authorizes the Mayor sign the NDPES Phase II Annual
Report. I am not sure how this has occurred in the past. However, staff
didn't complete one of the recommendations last year; which was to link
SUDAS specifications on the website. The recommendations and
subsequent actions needed will be followed through.
11. Ordinance 05-2021
At your request we have drafted an Ordinance establishing a Budget
Committee.
Highlights include a 3 -member committee not 5, it allows for a community
member to included.
Please discussion and recommend changes.
12. Press release for Dog Station
I wanted to finish this report with something fun. We received a grant for a
free Dog Station. Staff placed it in Volunteer Square Park. On November
5th at 10 am in front of the station Scott County Watershed wants to do a
Press Conference. I am hopefully Riverdale's dog owners will show up in
force!
As always contact me for questions. It is a pleasure to be your City Administrator.
Thank you,
Kent Royster
MUNICIPAL LEADERSHIPACADEMY
oin us for the 2021-2022 Municipal Leadership Academy! MLA offers
• ducation on a variety of important city government topics and is a great
ay to prepare for your role as a city official.
LA is designed to help all city officials better understand their rote in
unicipat government andhow to effectively serve their community. It is
idely considered essential training for elected officials, especially those
cently.elected to office.
he three-part training series offers a comprehensive overview of city govern-
ent and is presented by the Iowa League of Cities and the Office of State and
cat Government Programs at Iowa State University Extension and Outreach.
dership in city government in-
s making policy decisions that
e daily lives of citizens. It is
the mayor, council mem-
ainte
ensure
ment. MLA will conn dees
with available resources, derrion-
strate how to comply with various
state laws and enhance policy mak-
and leadership skills.
City finance and budgeting
council meetings
x :einsibilities
esources x
Both newly ele'
council membe
participating. M
veterr yor and
benefit greatly from
is also an excellent training
opportunity for city staff, including at
administrator city clerks and s y�r t ,try
6fficials. All ity
From effective council m
to municipal operations LA
-give attendees the too ;`
��.''�g��dtobe
??lei •,., i# .+c tj, pan
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F
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MUNICIPAL LEADERSHIP ACADEMY
MLA Part One begins shortly after the city
election and before most first-time elected
officials take office. MLA Part Two is released
the first week of the new term i.n. January.
Please share this infor-
mation with them after the election and en-
courage the mayor and entire council along
with other city officials to attend MLA.
Certified Elected MunkipajOfficiai
The Certified Elected
Municipal Official ,.
o I (CEMO) recognizes
elected officials who
are committed to
certified elerYeJ,mun,c+pn+vrlia+vr continuing their profes-
sional development as
electedofficials. This
voluntary recognition program is run by the Iowa
League of Cities and allows attendees to build
toward the CEMO designation while receiving
meaningful, informative and useful information
n topics that expand their knowledge and capa-
ilities. MLA Part One is among the required core
ourses for the program and accounts for 5 credits.
un
res
vid
five
a vi
20
gre
eadership and management requires an
ng of the basics of city government and the
ties of city officials. The first part of MLA pro-
0,-rview of city government, offered through
n workshops around the state along with
sion. In addition, attendees will receive the
unicipal Policy Leaders'Handbook, which is a
rce on all things city government. The hand -
is a $40 value!
Budget and Finance
A chief duty of the city council and staff is the develop-
ment and approval of the annual city budget. This ses-
sion will provide the basics of city budgets, including the
property tax system, budget adoption schedules, rev-
enue streams and expenditures.
Effective City Councils
Part of being a mayor or council member is learning to
work as a team to accomplish the city's goals. Learn strat-
egies to conduct more efficient and effective meetings.
Municipal Operations
Cities provide a wide variety of daily services to citizens,
each of which come with different responsibilities and.
concerns. Get a better understanding of your obligations
understate and federal laws as well as how basic services
are provided.
MLA Part One costs $80, which includes a meal at the
in -person sessions and a copy of the 2022 Iowa Municipal
Policy Leaders' Handbook.
ese Z
during t
viewed 1
nience
tofi
f MLA is a set of online trainings held
eek of January 2022, which can be
the League's website at your conve-
e videos all at once or separately in order
ty's orientation program for new officials.
dget
the basic city finance information covered in
earing how a city budget is developed.
etting attendees prepared to partici-
their city budget process.
You Got Elected, Now What?
This video covers strategies for success in office, handling
human resources issues, council meeting basics and an
overview of roles and responsibilities.
Basics of Planning and Zoning
Get an overview of planning and zoning laws as well as
LA Part Three builds on the under-
anding developed in the first two parts
covering specific issues and challeng-
that cities face, providing attendees
pals to improve their communities. Part
free is held at five locations around the
ate with one virtual session.
:onomic Development
am about the city's role in economic
avelopment and the tools used by
ty governments to retain and attract
asinesses and housing. This session is
;sential to understanding the critical
le city officials have in maintaining and
iproving their local economy.
Immunity Betterment
I want a healthy, clean and vibrant
)mmunity, but it does not come easy.
aar how your city can proactively
can up properties and neighborhoods,
'prove its nuisance abatement efforts
Id boost community pride.
:ting Strategically
scussion will focus on ways cities
n determine priorities, set goals and
rry out initiatives. Any successful city
ustthink and act strategically and this
ssion will provide attendees tools to
nduct planning and ways to work
gether.
LA Part Three costs $80.
VILA Part Four
ais attendance
the League's Annual Conference &
hibit, held September 28-30, 2022
Waterloo. Separate registration for
s event is required. The conference
:ludes nearly 40 workshops and is an
portunity to continue your municipal
ucation yearly as well as network with
ier city officials.
.A Graduation
ou register and attend at least three
is in the MLA series you will receive
?cial recognition at the Annual Con-
ance & Exhibit in 2022. Additionally,
ar the conference you will receive a
tificate in the mail and the League
MLA Part One Locations:
• Thursday, December 2, 2021
Atlantic
The Venue
307 Walnut St, Atlantic
Saturday, December 4, 2021
Clear Lake
Marriott Hotel and Event Center
1401 Bayou, Clear Lake
Thursday, December 9, 2021
Cherokee
Community Center
(Auditorium, upper level)
530 W Bluff St, Cherokee
• Saturday, December 11, 2021
Cedar Rapids
Marriott
1200 Collins Rd NE, Cedar Rapids
• Thursday, December 16, 2021
Virtual
(via Zoom, details available online)
® Saturday, December 18, 2021
Ankeny
Courtyard by Marriott
2405 SE Creekview Dr, Ankeny
MLA Part Three Locations:
o Saturday, April2, 2022
Iowa City
Big Grove Brewery
1225 S Gilbert St, Iowa City
Q Thursday, April 7, 2022
Emmetsburg
The Shore at Five Island
14 N Lawler St, Emmetsburg
O Saturday, April 9, 2022
Waterloo
Convention Center at Sullivan
Brothers Plaza
200 West Fourth St, Waterloo
®i Thursday, April 14, 2022
Red Oak
Montgomery County YMCA
101 E Cherry St, Red Oak
® Thursday, April 21, 2022
Virtual
(via Zoom, details available
online)
Saturday, April 23, 2022
Johnston
Hilton Garden Inn
8600 Northpark Dr, Johnston
•
•
in
Or
MUNICIPAL LEADERSHIP ACADEMY
ie Office of State and Local Government Programs at
wa State University Extension & Outreach provides
aining and technical support to elected and appointed
ficials, at all levels of government. Annual training
aportunities include the Iowa Municipal Professionals
stitute and Academy, Planning and Zoning Workshops
well as various training programs for cities, counties and
ate departments.
)ntact: Sara Shonrock, sshonroc@iastate.edu or
75) 294-7844.
The Iowa League of Cities is an association of more than
860 cities in Iowa, large and small.The League serves as the
unified voice of cities, providing advocacy, training and guid-
ance to strengthen Iowa's communities. As a resource for city
officials the League is available to answer city government
questions in addition to providing a variety of training and
publications, including a monthly magazine.
Contact: MbrSvcs@iowaleague.org, (515) 244-7282 or
www.iowaleague.org.
Register online at www.iowaleague.org
me
e
dress
//Zip
ail
me
//Organization Represented
'efferent than City above)
MLA Part One - $80
MLA Part Two - $60
MLA Part Three - $80
(istrations are due seven days before the date of the workshop.
igistration received after its deadline is subject to a $10 late
Full refunds will be issued on cancellations made seven days
it to the meeting. Due to meal considerations, no refunds for
'erson events can be given after the registration deadline. Call
League at (515) 244-7282 if you have any special accessibility or
ary considerations.
MLA Part One (choose one)
$80
❑ 4 - 8 p.m.1 Thursday, December 2, 20211 Atlantic
O 10 a.m. - 2 p.m.1 Saturday, December 4, 2021 1 Clear Lake
O 4 - 8 p.m. 1 Thursday, December 9, 2021 I Cherokee
❑ 10 a.m. - 2 p.m. I Saturday, December 11,2021 1 Cedar Rapids
❑ 4 - 8 p.m. !Thursday, December 16, 2021 1 Virtual
❑ 10 a.m. - 2 p.m.1 Saturday, December 18, 2021 1 Ankeny
MLA Part Two
$60
O Online Training 1 Available in January 2022
MLA Part Three (choose one)
$80
0
0
10 a.m. - 2 p.m. 1 Saturday, April 2, 2022 1 Iowa City
4 - 8 p.m. 1 Thursday, April 7, 20221 Emmetsburg
10 a.m. - 2 p.m. I Saturday, April 9,20221 Waterloo
4 - 8 p.m. 1 Thursday, April 14, 2022! Red Oak
4 - 8 p.m. I Thursday, April 21, 2022 I Virtual
10 a.m. - 2 p.m. 1 Saturday, April 23,20221 Johnston
Total:
�J1MSA
PROJECT UPDATE I A Review of MSA Projects in Your Community
City of Riverdale, IA
CLIENT LIAISONS:
Kevin Bailey, PE, Team Leader & Office Manager
Phone: (563) 424-3701
Email: kbailwey@msa-ps.com
Christian R. Cooper, PE, CPESC.
Phone: (563) 424-3696
Email: ccooper@msa-ps.com
DATE: OCTOBER 26, 2021
SANITARY SEWER REHABILITATION PROJECT — PHASE 2
The Contracts for the sanitary sewer project. MSA will try to schedule a pre -construction meeting.
WOODS ESTATES EMERGENCY ACCESS ROUTE
MSA is progressing on the plans for this project. MSA met at the project site with Mr. Miller to
learn about the supply lines for the water fountain.
CITY HALL PARKING LOTS
MSA did meet with the City Administrator. MSA discussed possible cost savings if Hot -Mix -
Asphalt (HMA) is utilized instead of Portland Cement Concrete (PCC). It is our understanding, in
the manner the Mayor appears to have budgeted for this project, that the City would like to move
forward with this project with PCC paving.
SOUTH BELLINGHAM STREET INTAKE
The repair of these intakes will be addressed by the sewer rehabilitation construction project.
WATER MAIN BREAK ON FENNO ROAD
MSA has been having regular communication with Iowa American, RTM Engineering, and
Hawkeye Water and Sewer. Construction for the new curb on the west side of Fenno should
begin this week.
PROJECT UPDATE
Page 1 of 2
J1MSA
P:110800s110870s1108761PROJECT UPDATES & MEETINGS'Project Updates12021 Updates1211026 Riverdale Project Update.docx
PROJECT UPDATE
City of Riverdale, IA
October 26, 2021
CAPITAL IMPROVEMENTS
MSA is working on determining budget costs for the Woods Emergency Access Road, stabilization for
a critical portion of Fieldcrest Creek, and a third phase of the sanitary sewer rehabilitation program.
MISCELLANEOUS
None
PROJECT UPDATE
MSA
Page 2 of 2
P:\108005110870s110876\PROJECT UPDATES & MEETINGS\Project Updates12021 Updates1211026 Riverdale Project Update.docx
Deputy Clerk Summary
October 18, 2021
Memorandum
Date: October 26, 2021
To: Mayor Mike Bawden
Members of the City Council
From: Deputy City Clerk Katie Enloe
Re: Notes
In the past couple of weeks, I have mailed out sewer bills and completed deposits of
payments we received back. I updated the home page of the website the best I could.
There are still some things I need to learn. I submitted the Urban Renewal Plan to Scott
County and sent the required documents to Ahlers & Cooney.
I completed payroll and invoices which you have the claims list in your packet. Behind
the claims list is a report called Claims by Vendor. There is where you will find the
descriptions for invoices you are approving. I tried to expand the claims list to show
more but it is not possible.
Included in your packet is an excel spreadsheet and a worksheet I created for Capital
Projects. Kent and I are hoping this will help with long term financial planning and the
budget.
I am working on the Trees Please Grant Application through MidAmerican Energy. It is
due December 31, 2021. The November newsletter will go out the end of next week.
Kent and I have worked together on the Increase of Sewer Rates Ordinance, which you
will see on this agenda for the second reading.
We also worked together on the Budget Ordinance which you will see on the agenda for
the first reading.
You will see on the agenda Resolution 2021-52 A Resolution Approving USIC Locating
Services to Provide Sanitary and Storm Sewer Locating Services and an attached Exhibit
A. Kent should be able to answer any questions regarding the contract, I just wrote the
resolution.
Deputy Clerk Summary
October 18, 2021
Kent and I sent out letters to all residents regarding the budget workshop dates for FY
2022-2023. There is also Resolution 2021-50 on this agenda establishing the budget
workshop dates. Below is a schedule of those dates. We would like Council to be at all
the workshops and Chris Bernard to be at the Fire Department workshop. I will attend
all budget workshops. Staff will provide a first draft for your consideration. Changes can
be made at the workshop if you so choose. Kent and I's vision would be to have an
updated budget at each workshop. Once we have the workshop the numbers will be
updated in Gworks for the next session. We would like the budget completed and
approved in February so in case we have any issues, we still have March to make
changes if need be.
Dates
Time
November 9,
2021
6:oo PM
Workshop with Fire Department
November 23,
2021
6:oo PM
Workshop with Administration
December 14,
2021
6:oo PM
Workshop for Public Works including
Sewer
January 11, 2022
6:oo PM
Workshop for Capital Expenses and
Salaries
January 25, 2022
6:oo PM
Workshop For Revenue
February 8, 2022
6:oo PM
Final Review of Budget
DEPAR TMENT:
FU ND:
PR OJECT TIT LE:
TOTAL PRO JECT COST:
FUND ACCOU NT:
PR OJECT BUDGET
PR IOR
YEAR S CIP
2022-2023
2023-2024
2024-2025
2025-2026
2026-2,
E XPEN DUT IRE ITEMS:
TOTAL
PROJECT FINANC ING:
TOT AL:
PROJECT D ESCRIPT ION:
JUSTIFIC AT ION :
OPE RA TING IMPACT :
CITY CO UNCIL GO AL/PR IOR ITY:
Pro gram/De pt.
PUBLIC SAFETY
Fire
GENERA L GOVERNMENT
City Hall
CULTURE & RECREA TION
Parks & Recreation
PUBLIC WORKS
Emerge ncy Rou te
Sewer
Fenno Drive
Project Description Sou rce of Funds FY 2023 FY 2024 FY 2025 FY 2026 FY 2027 To tal
Report
Date: October 18, 2021
To: Members of the City Council
Mayor Mike Bawden
From: Fire Chief Chris Bernard
Re: Report to Council for 10-4-2021 to 10/18/2021
Calls:
Fire and EMS call activity for the period included the following:
• 10-8-2021 EMS traffic accident 50o Belmont Rd
• 10-11-2021 EMS 556 Belmont Rd
Training:
• Vehicle preventative maintenance
• Firefighter skill drills
Other:
• Annual pump testing for E5, Q4, and T7
Task
Task
Start time
End time
Durati
Note
name
descripti
Durati
on in
on
on
hours
Buildi
Oct 7, 2021
Oct 7, 2021
1:00:0
1
ng
at 8:00:00
at 9:00:00
0
AM
AM
Wood
Oct 7, 2021
Oct 7, 2021
2:00:0
2
C 0 inspection for 240 Ann
s
at 9:00:00
at 11:00:00
0
Ave.
AM
AM
Mud at end of Madison Dr
Ordered garbage and recycle
bins for 240 & 362 Ann Ave
Storm Water
Oct 7, 2021
Oct 7, 2021
1:00:0
1
Manor Dr basins cleared
at 11:00:00
at 12:00:00
0
AM
PM
Snow/Salt
Oct 7, 2021
Oct 7, 2021
1:30:0
1.5
Manor Dr basin markers
at 12:00:00
PM
at 1:30:00
PM
0
repainted and new reflective
applied.
Buildi
Oct 7, 2021
Oct 7, 2021
1:00:0
1
Emails
ng
at 1:30:00
at 2:30:00
0
PM
PM
One call tickets
Check in with Kent
Woods spot report emailed
240 Ann Ave C 0 inspection
emailed
Parks
Oct 11, 2021
Oct 11, 2021
0:30:0
0.5
Flags raised
at 9:30:00
at 10:00:00
0
AM
AM
Buildi
Oct 11, 2021
Oct 11, 2021
1:00:0
1
Emails
ng
at 10:00:00
at 11:00:00
0
AM
AM
One call tickets
Check in with Kent
Follow up emails for FD truck
service
Street
s
Oct 11, 2021
at 11:00:00
Oct 11, 2021
at 11:30:00
0:30:0
0
0.5
Refuel truck at BPW
AM
AM
RFD
Oct 11, 2021
Oct 11, 2021
2:00:0
2
Pick up truck 7 from Moline
at 11:30:00
at 1:30:00
0
maintenance garage
AM
PM
Wood
s
Oct 11, 2021
at 1:30:00
PM
Oct 11, 2021
at 3:00:00
PM
1:30:0
0
1.5
Follow up on driveway
permits for 4 properties in
phase 2
Buildi
ng
Oct 12, 2021
at 8:00:00
AM
Oct 12, 2021
at 9:00:00
AM
1:00:0
0
1
Emails
One call tickets
Check in with Kent and Katie
Street
s
Oct 12, 2021
at 9:00:00
AM
Oct 12, 2021
at 2:30:00
PM
5:30:0
0
5.5
Check on Fenno RFD project.
First panel about to be poured
this morning at Valley Dr and
Fenno Rd
Swept streets
Manor Windsor Elmhurst
Circle Fieldcrest
Kensington Sycamore
Wisteria
State
Buildi
ng
Oct 12, 2021
at 2:30:00
PM
Oct 12, 2021
at 3:00:00
PM
0:30:0
0
0.5
Emails
One call tickets
Check in with Kent and Katie
Sweeper log book
Buildi
ng
Oct 13, 2021
at 9:30:00
AM
Oct 13, 2021
at 11:00:00
AM
1:30:0
0
1.5
Emails
One call tickets
Check in with Kent and Katie
Stamps from post office
Parks
Oct 13, 2021
at 11:00:00
AM
Oct 13, 2021
at 1:00:00
PM
2:00:0
0
2
Left over hay bales from park
dropped off at Franz Farms
Mark and call in locate for
Volunteer Park (poop station)
Storm Water
Oct 13, 2021
Oct 13, 2021
1:00:0
1
Storm water inspection :
at 1:00:00
at 2:00:00
0
PM
PM
Manor hill
Lower Fenno Rd (just cleaned)
Street
Oct 13, 2021
Oct 13, 2021
1:30:0
1.5
Locate and purchase 2 gals of
s
at 2:00:00
at 3:30:00
0
Hydraulic oil for the sweeper
PM
PM
RESOLUTION 2021-50
A RESOLUTION TO APPROVE A PROFESSIONAL SERVICES AGREEMENT WITH MSA
PROFESSIONAL SERVICES RELATED TO SANITARY SEWER REHABILITATION PHASE 2
WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and
operating under the laws of the State of Iowa, and;
WHEREAS, upon review and consideration of correspondence from City Engineer, MSA
Professional Services, theft Project Engineer, Christian Cooper, P.E., CPESC Agreement for
Engineering Services to Construct Sanitary Sewer Rehabilitation Phase 2;
WHEREAS, the City of Riverdale desires to complete manhole chimney rehabilitation,
storm inlet replacement, storm manhole construction, sanitary sewer lining, manhole leak
repairs, and ensure PCC standards, and;
WHEREAS, the amount of engineering review required for this type of review of this type
project is almost entirely driven by the developer/design engineer. That is, their design
and their ready adaption /acceptance to review comments is driving the review
engineer's effort and;
WHEREAS, the City has previously approved $189,427.55 in FY 2021 for this project;
NOW THERE FOR IT BE RESOLVED, by the City of the City of Riverdale, Iowa that;
Section 1. Authorizes the Mayor to execute orders, contracts and other documents
required by the City Engineer at a price not to exceed the $15,600.00 authorized by this
resolution without further advice and consent of the City Council.
Section 2. The City Engineer is hereby ordered to update the City Council at future
meetings regarding the status of the Sanitary Sewer Rehabilitation Phase 2.
Passed and approved this 26th day of October, 2021.
Attest:
Michael Bowden, Mayor Katie J. Enloe
MSA
Professional
Services Agreement
This AGREEMENT (Agreement) is made today October 6, 2021 by and between CITY
OF RIVERDALE (OWNER) and MSA PROFESSIONAL SERVICES, INC. (MSA), which
agree as follows:
Project Name: Sanitary Sewer Rehabilitation - Phase 2
Construction Engineering Services
The scope of the work authorized is: See Attachment A:
The schedule to perform the work is: Approximate Start Date: October 15, 2021
Approximate Completion Date: May 1, 2022
The lump sum fee for the work is: $15,600.00
The retainer amount required is: $0.00
NOTE: The retainer will be applied toward the final invoice on this project.
All services shall be performed in accordance with the General Terms and Conditions of
MSA, which is attached and made part of this Agreement. Any attachments or exhibits
referenced in this Agreement are made part of this Agreement. Payment for these
services will be on a lump sum basis.
Approval: Authorization to proceed is acknowledged by signatures of the parties to this
Agreement.
CITY OF RIVERDALE MSA PROFESSIONAL SERVICES, INC.
Michael Bawden Jake Huck,
Mayor Regional Public Works Manager
Date: Date: 10/6/2021
&tr-/* 4!
Kent Royster Christian R. Cooper, P.E., CPESC.
City Clerk Project Engineer
Date: Date: ®efOcie
110 Manor Drive
Riverdale, Iowa 52722
Phone: 1 (563) 355-2511
2117 State Street, Suite 200
Bettendorf, Iowa 52722
Phone: 1 (563) 424-3696
Attachment A
Scope of Work:
MSA intends to coattail construction engineering efforts with the City of Panorama Park.
Therefore, the mileage expenses included in this Professional Services Agreement are
less than would normally be expected. In other project engineering efforts, MSA's time
most likely cannot be shared with the City of Panorama Park.
Because this project will extend in to 2022, MSA has anticipated cost -of -living increases
for 2022 in this Professional Services Agreement. Therefore, MSA will not request an
amendment to the Agreement due to changes in staff pay rates.
MSA anticipates the following scope of work:
1. MSA will chair two pre -construction meetings. The first pre -construction meeting
will be for manhole chimney rehabilitation, storm inlet replacement, and storm
manhole construction. It is anticipated this meeting will be held in October 2021.
2. The second pre -construction meeting the MSA will chair will be for the sanitary
sewer lining and manhole leak repairs. It is anticipated this meeting will be held
February 2022.
3. MSA will review shop drawings and resubmit show drawings.
4. MSA will make up to 12 field visits to review Contractor's progress and answer
Contractor and/or resident questions.
5. MSA will submit field reports to the City's Administrator.
6. MSA will review pay applications submitted by the Contractor. This includes
verifying quantities were applicable.
7. At least one time, MSA perform PCC testing to confirm the new PCC conforms
SUDAS standards.
8. MSA will review televising prepared by the Contractor after the work is
completed.
9. If required, MSA will prepare change orders for City review and approval.
10. MSA will submit monthly project updates to City Council
11. MSA will prepare a project punch list.
12. MSA will prepare and review project contract close-out documents.
Assumptions:
1. MSA assumes that Contractor will complete all inlet, manhole, and chimney work
in 2021.
2. MSA assumes that all turf restoration reviews can be conducted in the spring and
that seed germination and growth issues can be resolved as part of the project
warranty.
3. MSA assumes that site access will not be restricted, except due to weather and
ground conditions. Therefore, this assumes that the Contractor will be able to
make suitable and convenient arrangements to perform work on the campuses of
Pleasant Valley School and Scott Community College. MSA can accommodate
unusual or delayed work due to restricted site access for an additional fee.
4. MSA assumes that the City will inform and collaborate with Arconic for the
Contractor to provide South Bellingham Street traffic control and maintenance.
5. MSA assumes the City will inform and collaborate with Arconic for the Contractor
to perform rehabilitation work on the manhole chimneys located on Arconic
property.
MSA assumes the City will inform and collaborate with Brenny's for the
Contractor to perform rehabilitation work on the sanitary sewer system located on
or near Brenny's Motor Cycle Clinic.
7. MSA assumes the City will seek and collaborate with Brenny's for the Contractor
to utilize Brenny's property to access portions of the sanitary sewer system
located upstream and north of Brenny's Motorcycle Clinic.
5. MSA assumes that the City will provide notice to all affected residents of lane
closures for Manor Drive.
6. MSA assumes the City will coordinate notification and necessary communication
with the City of Bettendorf for all work to be performed along Fieldcrest Creek.
MSA PROFESSIONAL SERVICES, INC. (MSA)
GENERAL TERMS AND CONDITIONS OF SERVICES (PUBLIC)
1. Scope and Fee. The quoted fees and scope of services constitute the best estimate of the fees and tasks required to perform the services as
defined. This agreement upon execution by both parties hereto, can be amended only by written instrument signed by both parties. For those projects
involving conceptual or process development service, activities often cannot be fully defined during initial planning. As the project progresses, facts
uncovered may reveal a change in direction which may alter the scope. MSA will promptly inform the OWNER in writing of such situations so that
changes in this agreement can be made as required. The OWNER agrees to clarify and define project requirements and to provide such legal.
accounting and insurance counseling services as may be required for the project
2. Billing. MSA will bill the OWNER monthly with net payment due upon receipt. Past due balances shall be subject to an interest charge at a
rate of ¶2% per year from said thirtieth day. In addition, MSA may, after giving seven days written notice, suspend service under any agreement until
the OWNER has paid in full all amounts due for services rendered and expenses incurred, including the interest charge on past due invoices.
3. Costs and Schedules. Costs and schedule commitments shall be subject to change for delays caused by the OWNER's failure to provide
specified facilities or information or for delays caused by unpredictable occurrences including, without limitation, fires, floods, riots, strikes, unavailability
of labor or materials, delays or defaults, by suppliers of materials or services, process shutdowns, acts of God or the public enemy, or acts of regulations
of any governmental agency. Temporary delays of services caused by any of the above which result in additional costs beyond those outlined may
require renegotiation of this agreement.
4. Access to Site. Owner shall furnish right -of -entry on the project site for MSA and, if the site is not owned by Owner, warrants that permission
has been granted to make planned explorations pursuant to the scope of services. MSA will take reasonable precautions to minimize damage to the site
from use of equipment, but has not included costs for restoration, of damage that may result and shall not be responsible for such costs.
5. Location of Utilities. Consultant shall use reasonable means to identify the location of buried utilities in the areas of subsurface exploration
and shaft take reasonable precautions to avoid any damage to the utilities noted. However, Owner agrees to indemnify and defend Consultant in the
event of damage or injury arising from damage to or interference with subsurface structures or utilities which result from inaccuracies in information of
instructions which have been furnished to Consultant by others.
6. Professional Representative. MSA intends to serve as the OWNER's professional representative for those services as defined in this
agreement, and to provide advice and consultation to the OWNER as a professional. Any opinions of probable project costs, reviews and observations,
and other decisions made by MSA for the, OWNER are rendered on the basis of experience and qualifications. and represents the professional judgment
of MSA. However, MSA cannot and does not guarantee that proposals, bid or actual project or construction costs will not vary from the opinion of
probable cost prepared by it.
7. Construction. This agreement shall not be construed as giving MSA, theresponsibility or authority to direct or supervise construction means,
methods, techniques, sequence. or procedures of construction selected by the contractors or subcontractors or the safety precautions and programs
incident to the work of the contractors or subcontractors.
8. Standard of Care. In conducting the services, MSA will apply present professional, engineering and/or scientific judgment, and use a level of
effort consistent with current professional standards in the same or similar locality under similar circumstances in performing the Services. The OWNER
acknowledges that "current professional standards" shall mean the standard for professional services, measured as of the time those services are
rendered, and not according to later standards, if such later standards purport to impose a higher degree of care upon MSA.
MSA does not make any warranty or guarantee, expressed or implied, nor have any agreement or contract for services subject to the provisions of
any uniform commercial code. Similarly, MSA will not accept those terms and conditions offered by the OWNER in its purchase order, requisition, or
notice of authorization to proceed, except as set forth herein or expressly agreed to in writing. Written acknowledgement of receipt, or the actual
performance of services subsequent to receipt of such purchase order, requisition, or notice of authorization to proceed is specifically deemed not to
constitute acceptance of any terms or conditions contrary to those set forth herein.
9. Construction Site Visits. MSA shall make visits to the site at intervals appropriate to the various stages of construction as MSA deems
necessary in order to observe, as an experienced and qualified design professional, the progress and quality of the various aspects of Contractor's work.
The purpose of MSA's visits to, and representation at the site, will be to enable MSA to better carry out the duties and responsibilities assigned to
and undertaken by MSA during. the Construction Phase, and in addition, by the exercise of MSA's efforts as an experienced and qualified design
professional, to provide for OWNER a greater degree of confidence that the completed' work of Contractor will conform in general to the Contract
Documents. and that the integrity of the design concept of the completed Project as a functioning whole as indicated in the Contract Documents has
been implemented and preserved by Contractor. On the other hand, MSA shall not, during such visits or as a result of such observations of Contractor's
work in progress, supervise, direct or have control over Contractor's work nor shall MSA have authority over or responsibility for the means, methods,
techniques, sequences or procedures of construction selected by Contractor, for safety precautions and programs incident to the work of Contractor or
for any failure of Contractor to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor's furnishing and performing the
work. Accordingly, MSA neither guarantees the. performance of any Contractor nor assumes responsibility for any Contractor's failure to furnish and
perform its work in accordance with the Contract Documents.
10. Termination. This Agreement shall commence upon execution and shall remain in effect until. terminated by either party, at such party's
discretion, on not less than thirty (30) days' advance written notice. The effective date of the termination is the thirtieth day after the non -terminating
party's receipt of the notice of termination. If MSA terminates the Agreement, the OWNER may, at its option, extend the terms of this Agreement to the
extent necessary for MSA to complete any services that were ordered prior to the effective date of termination. If OWNER terminates this Agreement,
OWNER shall pay MSA for all services performed prior to MSA's receipt of the notice of termination and for all work performed and/or expenses incurred
by MSA in terminating Services begun after MSA's receipt of the termination notice, Termination hereunder shall operate to discharge only those
obligations which are executory by either party on and after the effective date of termination. These General Terms and Conditions shall survive the
completion of the services performed hereunder or the Termination of this Agreement for any cause.
This agreement cannot be changed or terminated orally. No waiver of compliance with any provision or condition hereof should be effective unless
agreed in writing and duly executed by the parties hereto.
11. Betterment. If, due to MSA's error, any required or necessary item or component of the project is omitted from the construction documents,
MSA's liability shall be limited to the reasonable costs of correction of the construction, less what OWNER'S cost of including the. omitted item or
component in the original construction would have been had the item or component not been omitted. It is intended by this provision that MSA will not
be responsible for any cost or expense that provides betterment, upgrade, or enhancement of the project.
Page 1 of 2
, `12. Hazardous Substances. OWNER acknowledges and agrees that MSA has had no role in generating, treating, storing, or disposing of
hazardous substances or materials which may be present at the project site, and MSA has not benefited from the processes that produced such
hazardous substances or materials. Any hazardous substances or materials encountered by or associated with Services provided by MSA on the
project shall at no time be or become the property of MSA. MSA shall not be deemed to possess or control any hazardous substance or material at any
time; arrangements for the treatment, storage, transport, or disposal of any hazardous substances or materials, which shall be made by MSA, are made
solely and exclusively on OWNER's behalf for OWNER's benefit and at OWNER's direction. Nothing contained within this Agreement shall be construed
or interpreted as requiring MSA to assume the status of a generator, storer, treater, or disposal. facility as defined in any federal, state, or local statute,
regulation, or rule governing treatment, storage, transport, and/or disposal of hazardous substances or materials.
All samples of hazardous substances, materials or contaminants are the property and responsibility of OWNER and shall be returned to OWNER at
the end of a project for proper disposal. Alternate arrangements to ship such samples directly to a licensed disposal facility may be made at OWNER's
request and expense and subject to this subparagraph.
13. Insurance. MSA will maintain insurance coverage for: Worker's Compensation, General Liability, and Professional Liability. MSA will provide
information as to specific limits upon written request. If the OWNER requires coverages or limits in addition to those in effect as of the date of the
agreement, premiums for additional insurance shall be paid by the OWNER. The liability of MSA to the OWNER for any indemnity commitments, or for
any damages arising in any way out of performance of this contract is limited to such insurance coverages and amount which MSA has in effect.
14. Reuse of Documents. Reuse of any documents and/or services pertaining to this project by the OWNER or extensions of this project or on
any other project shall be at the OWNER's sole risk. The OWNER agrees to defend, indemnify, and hold harmless MSA for all claims, damages, and
expenses including attorneys' fees and costs arising out of such reuse of the documents and/or services by the OWNER or by others acting through the
OWNER.
15. Indemnification. To the fullest extent permitted by law, MSA shall indemnify and hold harmless, OWNER, and OWNER's officers, directors,
members, partners, agents, consultants, and employees (hereinafter "OWNER") from reasonable claims, costs, losses, and damages arising out of or
relatingto the PROJECT, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or
destruction of tangible property (other than the Work itself) including the loss of use resulting therefrom but only to the extent caused by any negligent
act or omission of MSA or MSA's officers, directors, members, partners, agents, employees, or Consultants (hereinafter "MSA"). In no event shall this
indemnity agreement apply to claims between the OWNER and MSA. This indemnity agreement applies solely to claims of third parties. Furthermore,
in no event shall this indemnity agreement apply to claims that MSA is responsible for attorneys' fees. This agreement does not give rise to any duty on
the part of MSA to defend the OWNER on any claim arising under this agreement.
To the fullest extent permitted by law, OWNER shall indemnify and hold harmless, MSA, and MSA's officers, directors, members, partners, agents,
consultants, and employees (hereinafter "MSA") from reasonable claims, costs, losses, and damages arising out of or relating to the PROJECT,
provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or destruction of tangible
property (other than the Work itself) including the loss of use resulting therefrom but only to the extent caused by any negligent act or omission of the
OWNER or the OWNER's officers, directors, members, partners, agents, employees, or Consultants (hereinafter "OWNER"). In no event shall this
indemnity agreement apply to claims between MSA and the OWNER. This indemnity agreement applies solely to claims of third parties. Furthermore,
in no event shall this indemnity agreement apply to claims that the OWNER is responsible for attorneys' fees. This agreement does not give rise to any
duty on the part of the OWNER to defend MSA on any claim arising under this agreement.
To the fullest extent permitted by law, MSA's total liability to OWNER and anyone claiming by, through, or under OWNER for any cost, loss or
damages caused in part or by the negligence of MSA and in part by the negligence of OWNER or any other negligent entity or individual, shall not
exceed the percentage share that MSA's negligence bears to the total negligence of OWNER, MSA, and all other negligent entities and individuals.
16. Dispute Resolution. OWNER and MSA desire to resolve any disputes or areas of disagreement involving the subject matter of this
Agreement by a mechanism that facilitates resolution of disputes by negotiation rather than by litigation. OWNER and MSA also acknowledge that
issues and problems may arise after execution of this Agreement which were not anticipated or are not resolved by specific provisions in this Agreement.
Accordingly, both OWNER and MSA will endeavor to settle all controversies, claims, counterclaims, disputes, and other matters in accordance with the
Construction Industry Mediation Rules of the American Arbitration Association currently in effect, unless OWNER and MSA mutually agree otherwise.
Demand for mediation shall be filed in writing with the other party to this Agreement. A demand for mediation shall be made within a reasonable time
after the claim,dispute or other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of
legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. Neither
demand for mediation nor any term of this Dispute Resolution clause shall prevent the filing of a legal action where failing to do so may bar the action
because of the applicable statute of limitations. If despite the good faith efforts of OWNER and MSA any controversy, claim, counterclaim, dispute, or
other matter is not resolved through negotiation or mediation, OWNER and MSA agree and consent that such matter may be resolved through legal
action in any state or federal court having jurisdiction.
17. Exclusion of Special, Indirect, Consequential and Liquidated Damages. Consultant shall not be liable, in contract or tort or otherwise, for
any special, indirect, consequential, or liquidated damages including specifically, but without limitation, loss of profit or revenue, loss of capital, delay
damages, loss of goodwill, claim of third parties, or similar damages arising out of or connected. in any way to the project or this contract.
18. State Law. This agreement shall be construed and interpreted in accordance with the laws of the State of Iowa.
19. Jurisdiction. OWNER hereby irrevocably submits to the jurisdiction of the state courts of the State of Iowa for the purpose of any suit, action
or other proceeding arising out of or based upon this Agreement. OWNER further consents that the venue for any legal proceedings related to this
Agreement shall be, at MSA's option, Sauk County, Wisconsin, or any county in which MSA has an office.
20. Understanding. This agreement contains the entire understanding, between the parties on the subject matter hereof and no representations.
Inducements, promises or agreements not embodied. herein (unless agreed in writing duly executed) shall be of any force or effect, and this agreement
supersedes any other prior understanding entered into between the parties on the subject matter hereto.
Page 2 of 2
RESOLUTION 2021-51
A RESOLUTION APPROVING THE BUDGET WORKSHOP DATES FOR FY 2022-2023 FOR THE
CITY OF RIVERDALE, IA
WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and
operating under the laws of the State of Iowa, and;
WHEREAS, The City of Riverdale, Iowa must submit a budget to the Iowa Department of
Revenue by March 31, 2022 and;
WHEREAS, Staff would like to hold the following budget workshops in order to complete
the budget forms by March 31, 2022 and;
Dates
Time
November 9,
2021
6:oo PM
Workshop with Fire Department
November 23,
2021
6:oo PM
Workshop with Administration
December 14,
2021
6:0o PM
Workshop for Public Works including
Sewer
January 11, 2022
6:oo PM
Workshop for Capital Expenses and
Salaries
January 25, 2022
6:oo PM
Workshop For Revenue
February 8, 2022
6:oo PM
Final Review of Budget
WHEREAS, Staff wou d like the Mayor, Council, and residents to be involved in the
budget planning for FY 2022-2023.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA,
Section 1 That the City Council approves the above mentioned budget workshop
dates in order to submit the FY 2022-2023 budget by March 31, 2022.
Passed and approved this 26th day of October, 2021.
APPROVED ATTEST
Michael Bowden, Mayor Katie Enloe, Deputy Clerk
RESOLUTION 2021-52
A RESOLUTION APPROVING USIC LOCATING SERVICES TO PROVIDE
SANITARY AND STORM SEWER LOCATING SERVICES FOR THE CITY OF
RIVERDALE UNTIL NOVEMBER 15, 2022
WHEREAS, the City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and
operating under the laws of the State of Iowa;
WHEREAS, the City Council must assure that the City has a locating company that
provides necessary labor and equipment to provide certain services relative to locating
and marketing the City's Facilities in the Contract Service Area, and;
WHEREAS, the City Administrator has reviewed the qualifications of the locating service
who performs locating services for sanitary and storm sewer in the State of Iowa, and;
WHEREAS, the locating service, USIC Locating Services, LLC has presented a proposal
attached as Exhibit A to provide the necessary labor and equipment to provide certain
services relative to locating and marking the City of Riverdale's facilities in the Contract
Service Area until November 15, 2022.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Riverdale, Iowa
authorizes the Mayor, Clerk and City Administrator to execute the agreement and take
appropriate action to allow USIC to provide Sanitary and Storm Sewer locating services
for the City as of November 15, 2021.
Passed and approved this 26th day of October 2021.
Michael Bawden, Mayor
ATTEST:
Katie Enloe, Deputy City Clerk
EXHIBIT A
FACILITIES LOCATING AND MARKING
SERVICE CONTRACT
THIS CONTRACT is entered into as of October 20, 2021, and is by and between
USIC Locating Services, LLC, an Indiana limited liability company, (USIC), and City of
Riverdale (Customer), each individually a party, and collectively, the parties.
BACKGROUND
A. Customer owns and operates Facilities in the geographic area described on Exhibit A to
this Contract (Excavation Notification Area).
B. Customer desires to have USIC provide the necessary labor and equipment to provide
certain services relative to locating and marking Customer's Facilities in the Contract
Service Area.
CONTRACT
Based on the Background set forth above and in consideration of the mutual
covenants, terms and conditions set forth below, USIC and Customer agree as follows:
1. Definitions. In addition to the terms defined above the following capitalized terms
when used in this Contract shall have the following meanings:
1.1 Advance Locate Service means conductive, inductive, and map based
measurement locating methods which may include hand digging and/or
vacuum excavation to accurately complete a Locate which may include hand
digging and/or vacuum excavation.
1.2 Annual Contract Value means the aggregate of the last twelve months'
Contract revenue.
1.3 APWA means the American Public Works Association and its Underground
Utility Location and Coordination Council.
1.4 Atypical Condition (AC) means any unusual condition, exigency, or
occurrence at a given worksite that requires USIC's use of extra resources
City of Riverdale, IA Contract #: 20001346
(including but not limited to manhole or vault entry, Unlocatable Facilities,
labor, time, and equipment) outside of those routinely expended by USIC to
accurately and safely complete a Locate.
1.5 Contract Year means the 365 (366 if period includes February during a leap
year) days beginning with the date this Contract begins and the anniversary
date each year after.
1.6 Custom Reporting means any reporting request from customer to USIC
that cannot be accomplished by customer via -USIC customer portal.
1.7 Customer's Facilities means any Facilities owned or operated by
Customer.
1.8 Damage Investigation Fee means the fee charged to Customer for any
damage investigation performed by USIC (to include Site photographs,
measurements and/or other applicable forensic data) from which it is
determined USIC is not at fault.
1.9 Damage to Customer's Facilities means the penetration or destruction of
any protective coating, sheath, housing or other protective facility of
underground plant, the partial or complete severance of underground plant,
or the rendering of any underground plant partially or completely inoperable.
1.10 Emergency Normal Hours Locate means a request for a Locate that arises
from a condition that threatens life, health or property as defined by
applicable state law and are transmitted during USIC's normal, non -holiday
business hours Monday through Friday (7:00 am — 5:00 pm).
Emergency After Hours Locate means a request for a Locate that arises
from a condition that threatens life, health or property as defined by
applicable state law and is transmitted on weekends or on weekdays outside
of the USIC's normal business hours (7:00 am — 5:00 pm).
1.12 Emergency Holiday Locate means a request for a Locate that arises from
a condition that threatens life, health or property as defined by applicable
City of Riverdale, A Contract k: 20001346
state law and/or is transmitted on any Federally observed holiday (New
Year's Day, Martin Luther King Jr. Day, President's Day, Memorial Day,
Independence Day, Labor Day, Columbus Day, Veterans Days,
Thanksgiving Day, Christmas Day) or any state One -Call holiday.
1.13 Environmental Handling Fee means a fee imposed to cover USIC's cost
and labor associated with proper use, disposal, and storage or recycling of
any hazardous or harmful material to the environment.
1.14 Excavator means any person or entity which engages directly in excavation.
1,15 Facilities means any item used in connection with the storage or
conveyance of water, sewage, electronic telephonic or telegraphic
communications, cablevision, electric energy, petroleum products, gas,
gaseous vapors, hazardous liquids or other substance including, but not
limited to, pipes, sewers, conduits, cables, valves, lines, wires, manholes,
attachments and those parts of poles or anchors, either above or below
ground.
1.16 Gridding (also known as "Excavation Notification Area") means the
geographic boundary area identified by Customer and provided to the
applicable state One -Call center which is used to determine whether a
request for Locate will generate a ticket for Customer after receipt of an
Excavator's notification of intent to excavate (i.e., receipt of a locate ticket).
1.17 Hazardous Materials means any toxic or hazardous substance, hazardous
material, dangerous or hazardous waste, dangerous good, radioactive
material, petroleum or petroleum -derived products or by-products, or any
other chemical, substance, material or emission, that is regulated, listed or
controlled pursuant to any national, state, provincial, or local law, statute,
ordinance, directive, regulation or other legal requirement of the United
States ("U.S.") or the country of the Site.
1.18 High Profile Facilities means non-residential fiber cables, telecom cables
1200 pair or greater, electrical switchgears, 1000MCM(Mill) cable, 6" or
greater gas mains, and 10" or greater water mains.
City of Riverdale, IA Contract it 20001346
1.19 Interruption of Service means an interruption in the services provided by
Customer to its customers arising from a Damage to Customer's Facilities.
1.20 Locatable Facilities means Customer's Facilities that can be located with
Reasonable Accuracy by using devices designed to respond to the presence
of Customer's Facilities, together with records and facility prints, drawings,
and maps of sufficient accuracy, but shall specifically not include
Unidentifiable Facilities and Unlocatable Facilities.
1.21 Locate means the process of providing Locate Services in response to an
Excavator's notice of intent to excavate in accordance with this Contract.
1.22 Locate Service means using Standard Locate Services or Advance Locate
Services to determine: 1) the presence or absence of Customer's Facilities;
2) whether Customer's Facilities conflict with proposed excavations; and 3)
where appropriate, the Marking of the proper path or routes of Customer's
Facilities with Reasonable Accuracy.
1.23 Locator At Fault Damage means Damage to Customer's Facilities caused
by an Excavator that occurs as a direct result of USIC not performing the
Locate with Reasonable Accuracy. Locator At Fault Damage does not
include alleged Damage to Customer's Facilities arising from USIC's late or
untimely Locates that were performed with Reasonable Accuracy prior to
the damage occurring.
1.24 Locator Not At Fault Damage means Damage to Customer's Facilities
caused by an Excavator or other third party that occurs for any other reason
other than USIC not performing the Locate with Reasonable Accuracy.
1.25 Marking means the use of stakes and flags, paint or other clearly identifiable
materials at appropriately distanced intervals and at each divergence from
a straight line in accordance with the current marking standards of the
APWA.
1.26 Project Locate is a ticket type designated by the state one call center or is
any Locate that involves multiple addresses or requires more than 30
minutes to Locate Facilities at the excavation Site. Project Locate time is
City of Riverdale, IA Contract #: 20001346
tracked using system time thresholds and may include any ticket type
(including but not limited to tickets designated as routine, normal, and/or
emergency).
1.27 Reasonable Accuracy means the placement of appropriate Markings
within the applicable state's tolerance zone.
1.28 Repair Costs means the reasonable and customary, actual costs incurred
by Customer to repair Damage to Customer's Facilities arising from Locator
At Fault Damages, but shall specifically exclude any Third Party Claims.
"Repair Costs" is equal to only the actual labor, equipment, and material
costs incurred by Customer to repair the Damage to Customer's Facilities
as supported by actual invoice and/or receipts for work completed by each
repair contractor. This shall include reasonable and customary costs
incurred by Customer's in-house labor and 3rd party contractor(s), where an
itemized breakdown for all parties included in the repair is submitted. "Repair
Costs" specifically excludes, except where prohibited by law: the costs and
expenses listed in paragraph 7.2; overhead charges; costs arising from
betterment of plant (which shall include, among other things, any upgrade,
improvement, reinforcement, enlargement or extension of Customer's
Facilities); administrative charges including third party administrator fees;
and costs arising out of collection actions, whether incurred by the Customer
or collection agencies.
1.29 Services means the services to be provided by USIC under this Contract.
1.30 Site means the premises where Services are performed and Customer has
ownership or exercises control.
1.31 Site Visit means to visit the Site of a request for a Locate, but there are no
Locatable Facilities to be marked.
1.32 Standard Locate Service means 1) determining whether the Customer's
Facilities are in conflict with proposed excavations when employing one
conductive hook-up point on either side of a Locate target that is Identifiable,
City of Riverdale, IA Contract #: 20001346
and 2) Marking, where appropriate, the proper path or routes of Customer's
Facilities with Reasonable Accuracy.
1.33 Telecommunications Vault or Manhole Entry as stated 29 CFR
1910.269(x) is defined as an "enclosed space" or as a working space, such
as a manhole, vault, tunnel, or shaft, that has limited means of egress or
entry, that is designed for periodic employee entry under normal conditions,
and that does not contain a hazardous atmosphere, but that may contain a
hazardous atmosphere under abnormal conditions. "Manhole vaults" are
confined spaces where a person's entire body can enter as opposed to
"handhole vaults" where a person can reach in only. USIC personnel are
authorized to only enter telecommunications manhole vaults when a second
person is onsite, but not inside the manhole vault, in a supporting safety role.
1.34 Third Party Claims means any claims for losses, fines, penalties, damages,
costs, fees, or expenses made by a person not a party to this Contract
arising from or related to Damages to Customer's Facilities, including but
not limited to, claims as a result of (a) injury to or death of any person, (b)
damage to or loss or destruction of any property, or (c) losses identified in
Section 7.2.
1.35 Ticket means the document generated at and transmitted by the One -Call
center to USIC containing each request for Locate.
1.36 Unidentifiable Facilities means Customer's Facilities that are neither
apparent on the records, facility prints, drawings, or maps provided by
Customer or from a Visual Examination.
1.37 Unlocatable Facilities, including untonable facilities, means Customer's
Facilities whose presence is known either from records provided by
Customer or a Visual Examination, but which cannot be Marked with
Reasonable Accuracy using Standard Locate Service procedures employed
by USIC.
City of Riverdale, IA Contract #: 20001346
1.38 Visual Examination means an attempt to determine the existence of
Customer's Facilities at an excavation site by a reasonable visual inspection
of the dig site rather than from Customer's maps and records.
1.39 Watch and Protect means to oversee Customer's Facilities during unusual
or extensive excavation projects (i.e. road widening projects, sewer projects,
etc.) and providing appropriate Locate Services as may be dictated by the
nature and scope of the excavations. Service requires preauthorization or
prior agreement by the parties regarding criteria to be applied.
1.40 White -Lining means the Excavator designates the route and/or area to be
excavated using white premarking either onsite or electronically (when
available through the One -Call center), prior to or during the request for the
Locate. The route of the excavation is marked with white paint, flags, stakes,
lines, polygons, or a combination of these to outline the dig site prior to or during
notification to the One -Call center and before the locator arrives on the job.
2. Responsibilities of USIC
2.1 USIC shall furnish all labor, materials, and equipment necessary to perform
Locate Services for Customer within the Contract Service Area, except for
the maps and records to be provided by Customer under Section 3.1. All
Ticket transmittals to USIC shall come directly from the One -Call center for
the Contract Service Area.
2.2 Upon receipt of a request for a Locate, USIC will assess whether a field visit
to the excavation site and a Visual Examination is required to determine if a
conflict exists between the Customer's Facilities and the proposed
excavation. If USIC determines that no field visit or Visual Examination is
necessary, USIC will proceed under section 2.4 below.
2.3 If USIC determines that there are underground Locatable Facilities present
at the excavation site, USIC will indicate the presence of those Facilities with
appropriate Markings.
2.4 If USIC determines that Customer's Facilities are not present at the
excavation site, USIC will either notify Excavator prior to the proposed
City of Riverdale, A Contract #: 20001346
excavation that Customer's Facilities are not present or mark the excavation
site in a manner to indicate that Customer's Facilities are not present at the
proposed excavation site.
2.5 Customer agrees that USIC will have the right to screen tickets via prints
and other technology which eliminates the requirement for an in person visit
to the Site. Customer also agrees that, notwithstanding anything to the
contrary contained in this Contract, USIC will not be liable for any damages
that occur because of incorrect prints.
2.6 If USIC determines that there are Unlocatable Facilities at the excavation
site, it will notify Customer and Customer will be responsible for determining
what course of action should be followed to assure that the Unlocatable
Facilities are not damaged by Excavator. USIC will not be liable for any
damages associated with an Unlocatable Facility.
2.7 Any maps and records furnished by Customer pursuant to section 3.1 shall
remain the property of Customer. USIC agrees to return all copies of such
maps and records to Customer upon Customer's written consent or at the
termination of this Contract. This obligation of confidentially shall survive
the termination of this Contract. All customers maps and records shall be
kept confidential by USIC unless 1) such maps and records were previously
known to USIC free of any obligation to keep them confidential; 2) such
maps and records are given to USIC by a third party not obligated to keep
them confidential; 3) such maps and records become public without any act
or omission of USIC; or 4) otherwise, as required by law.
2.8 Subject to the terms of section 3.2, USIC shall perform the Services as an
independent contractor and as such, USIC has the right to exercise control
and supervision of the work and full control over the employment, direction,
compensation and discharge of all persons assisting it in performing the
Services. Further, USIC agrees that it will be solely responsible for the
payment of its employees and for the payment of all federal, state, county
and municipal taxes and contributions pertaining thereto.
City of Riverdale, IA Contract #: 20001346
2.9 USIC shall comply with the provisions of all applicable permits and licenses
relative to the Services to be performed hereunder.
3. Responsibilities of Customer
3.1 Customer agrees not to suppress or screen any tickets in the Excavation
Notification Area that would otherwise come to USIC from the state One -
Call center. All Customer tickets shall be transmitted directly to USIC from
the state One -Call center.
3.2 Customer shall not change existing Gridding such that the volume of tickets
received by USIC is reduced with the applicable state One -Call center on or
after the Contract Effective Date except as provided in Section 5.4.
3.3 Customer agrees to provide USIC with the maps and prints in a GIS format
(.shp, .mdb, or .gdb) and One -Call ticket information (One -Call format for the
applicable state) via e-mail or web services to USIC's Ticket Management
System, so as to permit USIC to provide the Locate Services. Customer
acknowledges that it is Customer's responsibility to keep all applicable
maps, records, and prints up to date and provide them to USIC in a timely
manner via Secure File Transfer Protocol (SFTP.) USIC bears no liability
for Customer's failure to provide accurate maps, records, and/or prints, or
any damage which arises from inaccurate maps, records, and/or prints.
3.4 Customer agrees that it will reasonably cooperate with USIC regarding
receipt and resolution of Third Party Claims, which cooperation shall include
but not be limited to reasonable information sharing.
3.5 Customer will pay USIC for the Locate Services in accordance with the
charges set forth on Exhibit A. USIC shall bill for all tickets received from the
State One -Call center, on behalf of Customer. USIC will not be responsible
for the accuracy, updates to or the completeness of the definition of the
Contract Service Area that Customer has provided to the State One -Call
center.
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City of Riverdale, IA Contract tl: 20001346
3.6 Customer agrees to provide USIC with all state -issued 811 codes and a
comprehensive Customer Point of Contact list within twenty-four (24) hours
of Contract execution.
3.7 Customer recognizes White -Lining as a best practice for safe excavations.
Customer agrees to use its best efforts to promote proper "White -Lining" by
Excavators.
3.8 For Locates involving subsurface electric transmission of voltages greater
than 33kV: (1) Customer will provide a qualified electric worker to identify
the utility locating equipment connection point(s), via Customer's
transmission engineering and system expertise; (2) Customer will make the
connection(s) safely without requiring entry inside the Minimum Approach
Distance for such hazards; (3) Markings will be provided outside the
Minimum Approach Distance. The Locate may require the Customer to
make multiple connections to safely reach the full scope of the
Ticket. Customer will be notified via email of any Locates with an electric
transmission line on the Site and once the Marking is complete.
4. Invoicing and Payment Terms
4.1 USIC will remit monthly invoices to Customer via Customer specified email
address.
4.2 All amounts payable under this Contract shall be paid on a net thirty (30)
days basis, following the date of invoice.
4.3 A 3% late payment fee will be assessed for any invoice past due.
4.4 If Customer fails to pay any invoice pursuant to the payment terms set out
in this section, then USIC may give written notice describing such breach
("Notice of Default"). If such material breach is not curable or the Customer
fails to pay USIC's invoices within ten (10) days following receipt of the
Notice of Default then, at the option of USIC, this Agreement shall terminate,
in addition to all the other rights and remedies available to the non -breaching
party under this Agreement and at law and in equity.
City of Riverdale, IA Contract #: 20001346
4.5 If Customer fails to pay any Invoice according to the provisions of this
Agreement and (a) such failure continues for a period of five Business Days
after written Notice of such failure is provided to Customer or (b) USIC has
reasonable grounds for insecurity regarding the performance by Customer
of any obligation under this Agreement, then USIC, by delivery of written
Notice to Customer, may demand Adequate Assurance by Customer.
"Adequate Assurance" means, at the option of Customer, (i) the advance
payment in cash by Customer to USIC for Work or (ii) delivery to USIC by
Customer of a letter of credit in an amount equal to not less than the
aggregate amounts owed from Customer to USIC hereunder for the prior
two month period. If Customer fails to provide Adequate Assurance to USIC
within 72 hours of USIC's request, USIC shall have the right to, at its sole
option, (i) renegotiate payment terms under the Agreement; (ii) terminate
this Agreement upon written Notice to Customer, or (iii) suspend or reduce
all services under this Agreement without prior Notice to Customer, in each
case, without limiting any other rights or remedies available to USIC under
this Agreement or otherwise. If USIC exercises the right to terminate this
Agreement or suspend or reduce any services, then Customer shall not be
entitled to take, or cause to be taken, any action hereunder or otherwise
against USIC for such termination, suspension, or reduction.
5. Term, Termination, Changes and Exclusive Nature of Contract
5.1 This Contract shall be effective as of November 15, 2021, and continue for
a period of one (1) year, with automatic renewal for consecutive periods of
one (1) year on each expiration date, unless sooner terminated pursuant to
Section 5.3.
5.2 Customer shall use USIC as its exclusive provider of Locate Services within
the Excavation Notification Area as identified in Exhibit A.
5.3 Either party to this Contract can terminate this Contract upon sixty (60) days'
prior written notice to the other. Upon such termination Customer shall only
be liable for payment for any Services performed by USIC prior to the
effective date of termination. Failure by Customer to provide proper notice
City of Riverdale, IA
Contract #: 20001346
under this provision will result in a penalty equal to 60 days average billing
over the prior twelve-month period.
5.4 Either party may at any time propose changes in the schedule or scope of
this Contract. USIC is not obligated to proceed with any change until both
parties agree upon such change in writing. The written change
documentation will describe the changes in the scope and schedule, and the
resulting changes in price and other provisions, as agreed.
5.5 The scope, pricing, schedule and other provisions may, as appropriate, be
equitably adjusted by USIC within 30 days of written notification to reflect
additional costs or obligations incurred by USIC resulting from a change in
Customer's requirements or procedures, or in industry specifications, codes,
standards, applicable laws or regulations.
5.6 Without prejudice to any other right or remedy USIC may have under the
Agreement, at law and/or in equity and upon providing written notice of such
termination to Customer, USIC may terminate the Agreement without any
liability being owed thereby by Customer to Contractor, in the event of the
occurrence of any of the following:
5.6.1. insolvency of Customer;
5.6.2. filing of a voluntary petition in bankruptcy by Customer;
5.6.3. filing of an involuntary petition in bankruptcy against Customer;
5.6.4. appointment of a receiver or trustee for Customer;
5.6.5. execution by Customer of an assignment or any general assignment
(other than an assignment undertaken in connection with a financing) for the
benefit of creditors;
5.6.6. commencement of any legal proceeding against Customer that, in
USIC's opinion, may interfere with USIC's ability to perform in accordance with
the Contract;
5.6.7. or Customer consolidates with, or merges with or into, or transfers all
or substantially all of its assets to, another entity and/or sells, assigns or
otherwise transfers the Contract; in each case without USIC's advance written
consent.
City of Riverdale, IA Contract #: 20001346
6. Investigations of Damage to Customer's Facilities
6.1 Should Customer become aware of any Damage to Customer's Facilities
that occurs after USIC has been asked to perform a Locate for Customer,
the Customer shall promptly, and not later than twelve (12) hours from
becoming aware of the Damage, notify USIC. This notification may be made
by calling USIC at 1-800-778-9140 or by sending an email to
USICDispatch c(ilusicllc.com and should include the street address of the
damage location, damage date and size/type of facility. Both parties to this
Contract reserve the right and shall be entitled to investigate any reports of
Damage to Customer's Facilities.
6.2 USIC will investigate incidents of Damage to Customer's Facilities and
provide, upon request, a written report of its findings to Customer. Such
report will contain USIC's determination as to whether the Damage to
Customer's Facilities constitutes a Locator At Fault Damage. Customer
shall have thirty (30) days after notification of USIC's completion of the
investigation to contest USIC's conclusion, Unless Customer notifies USIC
in writing within such time period that it disputes USIC's conclusion as to a
Locator At Fault Damage, USIC's conclusion with regard to that issue shall
be deemed final and binding with respect to this Contract. If Customer
disputes USIC's conclusion, the parties will seek to mutually resolve such
dispute and if they cannot, such dispute will be resolved in accordance with
section 12.
6.3 USIC shall be entitled to collect a Damage Investigation Fee for each
investigation, performed by USIC relating to a potential or alleged Damage
to Customer's Facilities, unless such investigation concludes or the parties
ultimately agree that the damage was Locator At Fault.
6.4 Customer agrees that should it fail to notify USIC as provided in section 6.1
of any Damage to Customer's Facilities within twelve (12) hours after
Customer receives notice of the damage, then USIC shall not be liable to
Customer for Repair Costs arising from that Damage to Customers'
Facilities and Customer shall indemnify USIC against Third Party Claims as
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City of Riverdale, IA Contract #: 20001346
applicable, in accordance with Section 7, even if it is later determined that
such damage constitutes a Locator At Fault Damage,
6.5 When damages are determined to be Locator at Fault Damage, Customer
agrees that USIC will be invoiced for repair costs only with supporting
documentation provided with the invoice. Customer agrees not to invoice
USIC for third party claims administrator fees.
6,6 Customer agrees to submit all supporting documents and detail for any
claims related to USIC's failure to perform within 6 months of date of claims
invoice. If USIC does not receive supporting detail to justify the invoice,
Customer shall waive the ability to further request payment or withhold
payment for USIC due to any contested invoices. This provision does not
preclude Customer from seeking remedies in a court of competent
jurisdiction.
7. Limitation of Liability and Indemnification
7.1 USIC will be responsible for paying Customer's Repair Costs only if: a) USIC
receives a request to provide Locate Services with respect to Customer's
Facilities at the location of the Damage, and b) the Damage to Customer's
Facilities constitutes a Locator At Fault Damage. Repair Costs payable by
USIC shall at no time collectively exceed $1,000 per incident. If the Damage
to Customer's Facilities is not At Fault Damages or if Customer's Facilities
are Unidentifiable Facilities or Unlocatable Facilities, USIC's only
responsibility will be to provide whatever support to Customer it can
reasonably provide to establish whether the Excavator or another third party
is liable for such Damage to Customer's Facilities. The total liability of USIC
for all claims of any kind arising from or related to the formation, performance
or breach of this Contract or any products or Services shall not exceed one
times the annual collected contract value determined by trailing twelve
month period, to the extent compliant with applicable law.
7.2 To the fullest extent compliant with applicable law, USIC shall not be liable
for loss of profit or revenues, loss of use of equipment or systems,
Interruption of Service, cost of replacement power, cost of capital, downtime
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City of Riverdale, IA Contract #: 20001346
costs, increased operating costs, administrative costs including third party
administrator fees, and any special, consequential, incidental, indirect or
punitive damages, or claims of any customers of Customer for any of the
foregoing types of damages. Nothing in Sections 7.1 or 7.2 shall be
interpreted -to limit liability on the part of USIC for wanton, willful, reckless,
or grossly negligent conduct on the part of USIC.
7.3 Each Customer and USIC (as an "Indemnifying Party") shall defend and
indemnify the other party (as an "Indemnified Party") from and against claims
brought by a third party, on account of personal injury or damage to the third
party's tangible property, to the extent caused by the negligence of the
Indemnifying Party in connection with this Contract. In the event the injury
or damage is caused by joint or concurrent negligence of Customer and
USIC, the loss or expense shall be borne by each party in proportion to its
degree of negligence. The Indemnifying Party may retain counsel of its
choosing, at its own expense. The Indemnified Party may retain separate
or additional counsel as well, but cost of such counsel shall be borne by the
Indemnified Party. USIC shall not indemnify Customer for claims resulting
from Damages that are not caused by USIC's negligence or for damages to
Unidentifiable Facilities, Unlocatable Facilities or Third Party Claims that
arise from the sole negligence or willful misconduct of Customer, its agents
or employees.
8. Price Revisions
8.1 At the beginning of each Contract Year subsequent to the first Contract
Year, the charges for Locate Services set forth on Exhibit A shall be
increased annually by 4%.
8.2 Notwithstanding Section 8.3, USIC may, following the first contract year,
adjust the prices for Locate Services set forth on Exhibit A upon reasonable
justification and thirty (30) days' notice to Customer. Unless Customer
contests, in writing within the thirty (30) day notice period, the price increase
will become effective on the date identified in USIC's notice. If Customer
contests the basis for the price increase as provided above, the parties shall
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either negotiate a mutually agreeable resolution or resolve the dispute as
provided in section 12.1,
8.3 USIC may on a semiannual basis adjust fees based upon fluctuation in fuel
prices. The adjustment will be based on "U.S. Regular Conventional Retail
Gas Prices" from the US Department of Energy site:
http://www.eia.doe.gov/oil qas/petroleum/data publications/wrqp/mo
gas history.html.
9. Environmental Health and Safety Matters
9.1 Customer shall maintain safe working conditions at the Site, including,
without limitation, implementing appropriate procedures regarding
Hazardous Materials, confined space entry, and energization and de-
energization of power systems (electrical, mechanical and hydraulic) using
safe and effective lock-out/tag-out ("LOTO") procedures including physical
LOTO or a mutually agreed upon alternative method.
9.2 Customer shall timely advise USIC, in writing, of all applicable Site -specific
health, safety, security, and environmental requirements and procedures,
which shall include any instructions to USIC's personnel regarding
Customer's safety practices. Without limiting Customer's obligations
pursuant to Article 3 USIC may, from time -to -time, review and inspect
applicable health, safety, security and environmental documentation,
requirements and/or procedures at the Site.
9.3 If, in USIC's reasonable opinion, the health, safety, or security of personnel
at a Site may be imperiled by security risks, terrorist threats/acts, potential
exposure to Hazardous Materials, or unsafe working conditions; USIC may:
(1) evacuate some or all of its personnel from Site; (2) suspend performance
of all or any part of the Contract; (3) remotely perform or supervise work;
and/or (4) take any other action necessary to protect such personnel. Any
such occurrence shall be considered an excusable event. Customer shall
reasonably assist in any such evacuation.
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9.4 Operation of Customer's equipment is the responsibility of Customer.
Customer shall not require or permit USIC's personnel to operate
Customer's equipment at Site.
9.5 Customer will make its Site medical facilities and resources available to
USIC personnel who need medical attention.
9.6 USIC has no responsibility or liability for the pre-existing condition of
Customer's equipment or the Site. Prior to USIC starting any work at Site,
Customer will provide documentation that identifies the presence and
condition of any Hazardous Materials existing in or about Customer's
equipment or the Site that USIC may encounter while performing under this
Contract. Customer shall disclose to USIC industrial hygiene and
environmental monitoring data regarding conditions that may affect USIC's
work or personnel at the Site. Customer shall keep USIC informed of
changes in any such conditions.
9.7 USIC shall notify Customer if USIC becomes aware of: (i) conditions at the
Site differing materially from those disclosed by Customer, or (ii) previously
unknown physical conditions at Site differing materially from those ordinarily
encountered and generally recognized as inherent in work of the character
provided for in the Contract. If any such conditions cause an increase in
USIC's cost of, or the time required for, performance of any part of the work
under the Contract, an equitable adjustment in price and schedule shall be
made.
9.8 Information Transfer: As referenced in OSHA 1910.269(a)(3) and (a)(4),
before work begins, the appropriate Customer's Representative shall
provide USIC access to the following information:
a. Existing characteristics and conditions of the Customer's
installations that are related to the safety of the work to be
performed;
b. Information about the design and operation of the Customer's
installations that USIC needs;
c. Arc flash studies;
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d. Ground fault studies;
e. Hand hole, manhole, and utility vault details; and
f. Danger poles tagging
9.9 As referenced in OSHA 1910.269(a)(3), USIC shall ensure that each of its
employees is instructed in hazardous conditions relevant to the work, and
USIC shall advise the Customer of any hazardous conditions found before
and during the work.
9.10 If USIC encounters Hazardous Materials in Customer's equipment or at the
Site that require special handling or disposal, USIC is not obligated to
continue work affected by the hazardous conditions. In such an event,
Customer shall eliminate the hazardous conditions in accordance with
applicable laws and regulations so that USIC's work under the Contract may
safely proceed, and USIC shall be entitled to an equitable adjustment of the
price and schedule to compensate for any increase in USIC's cost of, or time
required for, performance of any part of the work. Customer shall properly
store, transport and dispose of all Hazardous Materials introduced,
produced or generated in the course of USIC's work at the Site.
9.11 Customer shall indemnify USIC for any and all claims, damages, losses, and
expenses arising out of or relating to any Hazardous Materials which are or
were (i) present in or about Customer's equipment or the Site prior to the
commencement of USIC's work, (11) improperly handled or disposed of by
Customer or Customer's employees, agents, contractors or subcontractors,
or (iii) brought, generated, produced or released on Site by parties other
than USIC.
10. Equal Employment
10.1 USIC is an equal opportunity employer. We are committed to ensuring equal
employment opportunities for all applicants and employees, and do not to
discriminate on the basis of sex, race, religion, color, national origin, age,
disability, genetic information, or veteran status, or any other basis protected
by federal, state or local law.
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11. Insurance
11.1 USIC provides the following insurance coverage:
INSURANCE COVERAGE: LIMITS:
Workers Compensation Statutory Limit
Employers' Liability
Each Accident
Disease, Policy Limit
Disease, Each Employee
$1,000,000
$1,000,000
$1,000,000
Comprehensive General Liability
(contractual liability limited to terms and conditions of the insurance policy)
Each Occurrence $2,000,000
(bodily injury, advertising injury, personal injury and advertising injury)
General Aggregate $8,000,000
Products Completed Operations Aggregate $8,000,000
Medical Limits Not Covered
Damages to Premises Rented to You Limit $1,000,000
Automobile Liability CSL
Cyber
12. Dispute Resolution
$5,000,000
$10,000,000
12.1 The parties agree that any dispute, controversy, or claim arising out of or
related to this Contract, including any question regarding its existence or
validity, shall be resolved in accordance with this Section 12.
12.2 Prior to seeking third party adjudication relating to a dispute under the terms
of this Contract, the party will first informally attempt to resolve the dispute with
the other party by seeking a meeting with the appropriate higher management
representative(s) of the other party via written notice. Such meeting shall be
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City of Riverdale, IA Contract #: 20001346
held within twenty (20) business days after the giving of notice. All negotiations
and resolutions pursuant to this Section 12.1 are confidential and shall be
treated as compromise and settlement negotiations for purposes of the
applicable rules of evidence. If the dispute is not resolved within thirty (30)
business days after the giving of notice, or such later date as may be mutually
agreed, either party may pursue formal resolution in accordance with the
below Section 12.3.
12.3 The Parties shall attempt to resolve any claims, disputes and other
controversies arising out of or relating to this Agreement (collectively,
"Disputes") promptly by negotiation between individuals who have authority to
settle the Dispute and who are at a higher level of management than the
persons with direct responsibility for administration of this Agreement. All
negotiations pursuant to this Section are to be deemed confidential and shall
be treated as compromise and settlement negotiations for purposes of
applicable rules of evidence.
If the Dispute has not been resolved by negotiation within sixty (60) Days of
the disputing Party's initial notice, or if the Parties failed to meet for the first
time within ten (10) Days of the initial notice, then either Party may initiate
arbitration or litigation for matters in dispute of $250,000 or less. For all
matters in dispute over $250,000, either party may initiate litigation in a court
of competent jurisdiction. Either Party shall have the right, in its discretion, to
include by joinder persons or entities substantially involved in a common
question of law or fact whose presence is required if complete relief is to be
accorded in any litigation.
13. Non Solicitation
13.1 Customer agrees that during the Term of this Contract and for a period of
twelve (12) months thereafter, Customer will not hire or solicit for hire any
employee of USIC who has been used by USIC within the last six months
for the purpose of providing the Services to Customer.
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14. Force Majeure
14.1 Neither party shall be deemed to be in default of this Contract to the extent
that any delay or failure to perform its obligations, other than the payment
of money, results from any cause beyond its reasonable control and
without its fault or negligence, such as acts of God, acts of civil or military
authority, embargoes, epidemics, pandemics, war, riots, insurrections,
fires, explosions, earthquakes, floods, unusually severe weather conditions
or strikes. If USIC claims that it is delayed by such a cause, it shall notify
Customer immediately and Customer shall be entitled to obtain the
Services from any other person until such cause terminates as evidenced
by a notice from USIC that such cause has ended.
15. Contract Modification and Assignment
15.1 This Contract may only be modified or amended by a written instrument
signed by an authorized representative of USIC and Customer. The term
"Contract" shall include any such future amendments or modifications.
15.2 Customer may not assign, delegate, or otherwise transfer its rights or
obligations under this Agreement, voluntarily or involuntarily, whether by
merger, consolidation, dissolution, affiliation, operation of law, or any other
manner, without at least 60 days' advance notice and the prior written
consent of USIC.
16. Contract Entirety
16.1 This Contract shall constitute the entire contract between the parties with
respect to the subject matter of this Contract. Customer and USIC each
represent that it has read this Contract, agrees to be bound by all terms and
conditions contained in this Contract, and acknowledge receipt of a signed,
true exact copy of this Contract.
17. Severability Clause
17.1 The parties expressly agree that if any provision of this Contract is held
unenforceable, then such provision will be modified to reflect the parties'
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intention. All remaining provisions of this Contract shall remain in full force
and effect.
18. Contract Notification
18.1 Any notice, consent or other communication given under this Contract shall
be in writing (unless otherwise specified in this Contract as permitting oral
or verbal communication) and delivered to the below authorized
representative of each party, specifying the subject matter and any other
persons at USIC or Customer who should be notified of the notice, consent,
or other communication. Notice shall be effective on the date when sent via
email or, if delivered via certified mail, such notice shall be effective five (5)
days after the date of mailing thereof.
18.1.1 USIC authorized representative:
Attn: Contracts
9045 River Road, Suite 200
Indianapolis, IN 46240,
contracts(@,usicllc.com
18.1.2 Customer authorized representative:
Attn: Kent Royster
110 Manor Drive
Riverdale, IA 52722
cityadmin@riverdaleia.org
[Signature page follows]
Version 3.0 Revised 08/03/2020 99
City of Riverdale, IA
Contract #: 20001346
IN WITNESS WHEREOF, the parties hereto have caused this Contract to be
executed by their duly authorized officers or representatives.
City of Riverdale
USIC Locating Services, LLC
By: By:
(Signature)
(Please print)
(Signature)
Darin Stalbaum
(Please print)
Title: Title: Vice President
Date 10/20/2021
Version 3.0 Revised 08/03/2020
23
City of Riverdale, IA
Contract t: 20001346
Exhibit A
USIC Locating Services, LLC shall provide Sanitary & Storm Sewer Locating Services:
In the State of Iowa
Member Codes (state One -Call CDC or Customer Description Codes): RVD
USIC Locating Services, LLC Pricing:
$ 15.00 Per Ticket Received from the One Call
$ 40.00 Per Emergency Call Out Ticket
$ 15.00 Project Price Per Quarter Hour for Tickets that Exceed 30 Minutes
$ 275.00 Damage Investigation Fee
Mail Invoices To:
City of Riverdale
ATTN: Kent Royster
110 Manor Drive
Riverdale, A 52722
Phone: 563-355-2511
Email: citvadmin{ariverdaleia.orq
USIC shall render invoices and statements to Customer on a monthly basis. Each
statement shall be paid by Customer within thirty (30) days of invoice date.
Version 3.0 Revised 08/03/2020
9A
RESOLUTION 2021-53
A RESOLUTION ACCEPTING AND AUTHORIZING THE MAYOR TO SIGN THE NDPES PHASE II
(MS4) ANNUAL REPORT
WHEREAS, the City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and
operating under the laws of the State of Iowa;
WHEREAS, the City of Riverdale is required to submit a NDPES Annual Report to Iowa
Department of Natural Resources by October 29, 2021; and,
WHEREAS, Chris Cooper, P.E of MSA-PS has prepared and presented a comprehensive
and accurate report for the City of Riverdale;
WHEREAS, the City Council of the City Riverdale recognizes the report and its'
recommendations
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA,
The City Council hereby accepts and reaffirms that the Mayor of the City of Riverdale,
Iowa, is hereby authorized to sign and accept the NPDES Phase II (MS4) Annual Report
2020-21 on behalf of the City of Riverdale, Iowa.
Passed, approved and adopted this 26th day of October 2021.
APPROVED ATTEST
Michael Bowden, Mayor Katie Enloe, Deputy Clerk
Ordinance 04-2021
AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF
RIVERDALE, IOWA, SECTIONS 95,135 CONCERNING SEWER SERVICE RATES
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF RIVERDALE, IOWA:
Section 1: The Code of Ordinances, City of Riverdale, Iowa is hereby amended by amending
Chapter 95, Section 135 Rates, to read as follows:
95.135 RATES
The rates for comprehensive sewer service charges shall be reviewed annually and established
from time to time by City of Riverdale Council ordinance and shall be as followvs
1. Basic Sewer Serice Charge. The basic sewer service charge shall be charged on each bill to
each customer regardless of usage. The charge is based on the user classification. The
classes are Residential (RESID), Small Other Public Authority (Small OPA), Large Other
Public Authority (Large OPA), Commercial (COMM) and Industrial (INDU). In no case
shall the minimum bill be less than the basic service charge. The basic sewer service charge
on each quarterly bill sill be charged as foilowes for the next five calendar years:
Minimum Fee Per
Quarter by User
Class
INDU
COMM
Large OPA
RESID/Small OPA
January 1,
2022
230.00
January 1,
2023
January 1,
2024
$ 236.90 $ 244.01
$ 36.05 $ 37.13
$ 116.00 $ 123.06
$ 21.63 $ 22.28
January 1,
2023
251.33
38.25
126.76
22.95
January 1,
2026
$ 258.87
$ 39.39
$ 130.56
$ 23.64
2. The Customer Usage Charge. The customer usage charge is determined by the amount of
water used measured in units of 100 cubic feet. The unit flow cost per one hundred (1o0)
cubic feet shall be different for each class. This Charge is in addition to the Basic Service
Charge. The charge for each unit used per class kill be charged as follows for the next five
fiscal years:
Cost per Unit by
Class
INDU
CONibi
Large OPA
RESID/Small OPA
$
January 1,
2022
3.25
1.35
0.90
$ 2.80
January 1,
2023
$ 3.35
$ 1.39
$ 1.50
$ 2.88
January 1,
2024
3.45
1.43
1.55
2.97
January 1,
2025
$
3,55
1.48
1.59
3.06
January 1,
2026
3.66
1.52
1.64
3.15
/�:6 _1 !e•
Rates to Be Changed, Effective January 1 of each said calendar year, the comprehensive sewer
service charge as provided in this section, to be paid by users of the wastewater treatment facilities
of the city and billed beginning of April 1, 2022, is hereby established per the tables above. The
rate charged is subject to review by the City Council and may be adjusted by ordinance. For
calendar year 2026 and following the rates will remain at 2026 levels until modified by the City
Council.
Section 2: REPLEALER. MI ordinances or part of ordinances in conflict with the provisions of
this Ordinances are hereby repealed.
Section 3: SEVERABILITY. If any section, provision or part of this Ordinance shall be adjudged
invalid, unconstitutional or unenforceable for any reason, such adjudication shall not affect the
validity or enforcement of the remaining provisions.
Section 4: EFFECTIVE DATE. This Ordinance shall become effective on January- 1, 2022,
following its final passage and approval and publication provided by law.
Passed by the City of Riverdale City Council and signed this day of November 2021.
ATTEST:
Mayor Michael Bawden Katie J. Enloe
First Reading: October 12, 2021
Second Reading:
Third Reading:
City of Rivorrimin 1n•n,
ORDINANCE NO. 05-2021
ORDINANCE AMENDING THE CODE OF ORDINANCES FOR THE CITY OF RIVERDALE, IOWA
BY ADDING A NEW CHAPTER AUTHORIZING THE FORMATION OF A FINANCE COMMITTEE
BE IT ENACTED by the City Council of the City of Riverdale, Iowa:
Section 1. NEW CHAPTER. The Code of Ordinances of the City of Riverdale, Iowa, 2021 is amended by
adding a new Chapter 22.0 entitled Finance Committee, which is hereby adopted to read as follows:
32.402 Purpose The purpose of this chapter is to establish a Finance Committee to make
recommendations on financial matters of the City and to monitor the integrity of the City's financial
reporting process.
32.403 Membership Membership of the Finance Committee is comprised of 3 persons: The committee
may be representatives from the City Council; and members of the community, appointed by the Mayor
and confirmed by the City Council, who shall serve without compensation, for a term of two years.
• The Finance Committee will meet as needed;
▪ The Finance Committee will designate a chair and a recording secretary;
• The City Clerk will prepare an agenda or work plan for each meeting;
• A record of the proceedings will be kept in the same manner as official minutes of the City Council.
32.404 Powers and Duties The Finance Committee shall have the following powers and duties:
• To monitor the budget and finance activities thm monthly review and discussion of financial reports
especially monthly Bank Reconciliation
• To assist with the development of financial policies and make recommendations to the City Council
• To review the City's annual audited financial statements prior to acceptance by the City Council.
• To assist with the development of rate structures and fee schedules for City services;
• To assist with the development and implementation of internal control procedures and practices with
regard to finance, accounting, and legal compliance;
32.405 Staff Support. City staff support for the Finance Committee shall be the City of Riverdale City
Clerk
Section 2. Severability Clause. If any section, provision or part of this ordinance shall be adjudged
invalid of unconstitutional, such adjudication shall not affect the validity of the ordinance as a whole
or any section, provision or part thereof not adjudged invalid or unconstitutional.
Section 3. Repealer. Any ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. When Effective. This ordinance shall be in effect from and after its final passage,
approval, and publication as provided by law.
MAYOR Michael Bawden
ATTEST:
Katie J. Enloe, Deputy City Clerk
First Reading:
Second Reading:
Third Reading:
MSA
PROJECT UPDATE A Review of MSA Projects in Your Community
City of Riverdale, IA
CLIENT LIAISONS:
Kevin Bailey, PE, Team Leader & Office Manager
Phone: (563) 424-3701
Email: kbailwey@msa-ps.com
Christian R. Cooper, PE, CPESC.
Phone: (563) 424-3696
Email: ccooper@msa-ps.com
DATE: OCTOBER 26, 2021
SANITARY SEWER REHABILITATION PROJECT — PHASE 2
The Contracts for the sanitary sewer project. MSA will try to schedule a pre -construction meeting.
WOODS ESTATES EMERGENCY ACCESS ROUTE
MSA is progressing on the plans for this project. MSA met at the project site with Mr. Miller to
learn about the supply lines for the water fountain.
CITY HALL PARKING LOTS
MSA did meet with the City Administrator. MSA discussed possible cost savings if Hot -Mix -
Asphalt (HMA) is utilized instead of Portland Cement Concrete (PCC). It is our understanding, in
the manner the Mayor appears to have budgeted for this project, that the City would like to move
forward with this project with PCC paving.
SOUTH BELLINGHAM STREET INTAKE
The repair of these intakes will be addressed by the sewer rehabilitation construction project.
WATER MAIN BREAK ON FENNO ROAD
MSA has been having regular communication with Iowa American, RTM Engineering, and
Hawkeye Water and Sewer. Construction for the new curb on the west side of Fenno should
begin this week.
PROJECT UPDATE
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PROJECT UPDATE
City of Riverdale, IA
October 26, 2021
CAPITAL IMPROVEMENTS
MSA is working on determining budget costs for the Woods Emergency Access Road, stabilization for
a critical portion of Fieldcrest Creek, and a third phase of the sanitary sewer rehabilitation program.
MISCELLANEOUS
None
PROJECT UPDATE
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MSA
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