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HomeMy Public PortalAbout2021_tcwsmin0322Council Work Session March 22, 2021 Council Chamber, 25 West Market Street, 7:00 p.m. Mayor Kelly Burk presiding. Council Members Present: Ara Bagdasarian, Zach Cummings, Suzanne Fox, Vice Mayor Martinez, Kari Nacy, Neil Steinberg and Mayor Kelly Burk. Council Members Absent: None. Staff Present: Town Manager Kaj Dentler, Town Attorney Christopher Spera, Deputy Town Manager Keith Markel, Director of Finance and Administrative Services Clark Case, Director of Information Technology Jakub Jedrzejczak, Director of Parks and Recreation Rich Williams, Director of Thomas Balch Library Alexandra Gressitt (via WebEx), Director of Public Works and Capital Projects Renee LaFollette, Director of Planning and Zoning Susan Berry Hill, Director of Human Resources Josh Didawick, Director of Utilities Amy Wyks, Director of Economic Development Russell Seymour, Director of Plan Review Bill Ackman, Airport Director Scott Coffman, Chief of Police Greg Brown, Deputy Director and Treasurer of Finance and Administrative Services Lisa Haley, Deputy Director of Information Technology John Callahan, Emergency Management Coordinator Joe Dame, Management and Budget Officer Jason Cournoyer, Senior Management Analyst Cole Fazenbaker, and Clerk of Council Eileen Boeing. Minutes prepared by Executive Associate Corina Alvarez. AGENDA ITEMS 1. Items for Discussion a. Fiscal Year 2022 Proposed Budget Work Session: Final Mark -Up Mr. Dentler stated that this was Council's final budget mark-up session. Council and staff discussed the item. It was the consensus of the Council to: • add $60K initially allocated for office space rental towards Loudoun Museum improvements • add $37Kfor Christmas decoration improvements 2. Additions to Future Council Meetings Council Member Fox requested a discussion on a disclosure requirement of developer/seller to potential buyers related to noise from surrounding neighborhoods and activities. It was the consensus of the Council to add this item to a future work session. Council Member Nacy requested an active shooter drill for Council. It was the consensus of the Council to allow staff to schedule the drill. 1 'Page Council Work Session March 22, 2021 Council Member Bagdasarian requested a discussion on art murals on buildings in the Arts and Cultural District. It was the consensus of the Council to add this item to a future work session. Council Member Bagdasarian requested a discussion on Arts and Cultural District wayfinding signs and banners. It was the consensus of the Council to add this item to a future work session. Mayor Burk requested to add the approval and presentation of the Week of the Child proclamation to the March 23, 2021, Council Meeting agenda. It was the consensus of the Council to add this item to the March 23, 2021, Council Meeting. Mayor Burk requested to add the approval and presentation of the Condemning Hate Crimes against Asian Americans and Pacific Islanders proclamation to the March 23, 2021, Council Meeting agenda. It was the consensus of the Council to add this item to the March 23, 2021, Council Meeting. Mayor Burk requested the addition of a Closed Session to the March 23, 2021, Council Meeting agenda to discuss land acquisition. It was the consensus of the Council to add this item to the March 23, 2021, Council Meeting. 3. Adjournment On a motion by Vice Mayor Martinez, seconded by Council Member Steinberg, the meeting was adjourned at 7.•35 p.m. Clerk of Council 2021_tcwsmin0322 2 Page March 22, 2021 — Town Council Work Session (Note: This is a transcript prepared by a Town contractor based on the video of the meeting. It may not be entirely accurate. For greater accuracy, we encourage you to review the video of the meeting that is on the Town's Web site — www.Ieesburgva.gov or refer to the approved Council meeting minutes. Council meeting videos are retained for three calendar years after a meeting per Library of Virginia Records Retention guidelines.) Mayor Kelly Burk: I just want to remind everybody to please make sure you're speaking into your mics with our masks on. We are hard to hear, to begin with so please, lean forward and speak into your mics when you have something to say. There is nobody on remote participation tonight, right? Okay. Our first item for discussion is Fiscal Year 2022 Proposed Budget Work Session. It's the final markup. Mr. Dentler. Kaj Dentler: Hi Mayor. That is your markup that we used two weeks ago as your starting point which reflects the office space. Proposal for $60K was straw -voted down. The adding color for the tennis bubble was voted down. Council did approve unanimously to move Lawson Road forward all the way to the front and to continue the outdoor dining. Those are the four straw votes that were taken. Tonight, we just need your final markup so then staff can make the final numbers add up in preparation for your votes tomorrow night, including the tax rate public hearing, et cetera. Of course, we can make everything on the fly changes as your final votes go into play tomorrow night, but that's where we are. The staff is here to answer any questions you may have and help you with your final decision -making process. Mayor Burk: All right, so what we're doing tonight is we're going to ask any questions that we have. We're going to add anything that we want added to our budget. Kaj Dentler: Correct. If you go back to that slide. Mayor Burk: But we're not voting. Nothing is finalized until tomorrow. Kaj Dentler: Right. If you want these to stay, you don't need to revote unless you want to add anything, change anything, this is the time to do it. If you're comfortable with where we are, then that's fine too. Mayor Burk: So were not voting on anything tonight? Kaj Dentler: No votes tonight unless you're doing a straw vote to add or delete something. Mayor Burk: Straw poll. All right, Kari. I'm sorry, Council Member Nacy, do you have anything that you-- any questions or anything you would like to add? Council Member Kari Nacy: If Renee is here, I just wanted to confirm one final time on the Town Branch thing. We've gotten several citizens come in for that recently and as recent as our last meeting. It's scheduled for FY 23 regardless of whether we get the grant? Renee LaFollette: [Inaudible]. Council Member Nacy: Yes. Renee LaFollette: Yes, it is in 23 which would be July 1st of 2022. If we are successful with our SLAF grant application, we would bring that application to Council after receipt for appropriation, and we would move that project to a January start if we're successful. Council Member Nacy: Perfect. Thank you. That's my only question. Mayor Burk: All right. Mr. Bagdasarian? Council Member Ara Bagdasarian: No further questions. Thank you. Page 11 March 22, 2021 Mayor Burk: Ms. Fox? Council Member Suzanne Fox: Hey, Renee. Mayor Burk: I'm sorry? Kaj Dentler: There are some directors that are on virtual if you have specific department questions. Mayor Burk: All right. Council Member Fox: I have two questions. One is for you and it's akin to what Kari asked, but I wanted to go into a little bit more detail. This is something that could possibly start nine months from now if we get the grant funding, right? Renee LaFollette: Correct. Council Member Fox: That's just around the corner, basically? Renee LaFollette: Yes. Council Member Fox: Okay, and we'll know we'll get the grant funding by fall? Renee LaFollette: We should know at some point in the fall. Typically, if it's a spring application, which we believe it is, we know in September or October if we're successful with the grant. Council Member Fox: Okay, and if it does start in January 2022, what do you anticipate being the completion time? Renee LaFollette: Design-- since this will have FEMA review associated with it could be 12 to 15 months of design time, and then the construction of the project could be another 12 months depending on where we hit it in the construction season. Council Member Fox: Okay, so about two years give or take? Renee LaFollette: Roughly. Council Member Fox: That would lead me to my next question. I took a look at some of the things that were going on down there and some of the residents did ask if we could fix one problem and I said, I don't know, I'd have to ask you but you're under the impression that if we try and fix one problem, then it could lead to others if we just kind of piecemeal it. We have to do this all at one time? Renee LaFollette: That's correct. If we piecemeal this particular project, a stream is a dynamic being for another way to put it. Council Member Fox: Being? Renee LaFollette: If we correct one area without having design plans, we don't know whether that's going to necessarily affect an upstream property or downstream property to further detriment of that property. If we fix the erosion, for example, by putting riprap in the stream channel, that could create problems further downstream because it changes the dynamics of the flow pattern of the stream. Council Member Fox: I got you. In all, this is as close to the front of the CIP line as we can actually get it at this point? Renee LaFollette: Yes. Council Member Fox: It seems pretty close, especially if we get that grant. Very good, thank you. I just want to ask about office space. Kaj, this is for you. I was reading an email earlier about some adjustments we may need to make with Loudoun Museum. The things that they want us to take care Page 21 March 22, 2021 of, how does that play out? Is it better to allot $60K or is it better to just go ahead and go with their requests, and move the Economic Development Department in there for good, into the Loudoun Museum? Kaj Dentler: Well, the cost, we don't know the exact cost of the improvements that we anticipate the Museum will ask for, so we will try to absorb that within our budget. If we added a number to this budget, then that will impact. Since we don't know what that is, be cautious about that. If you want to do that, we certainly can try to get a better number, and have you consider that tomorrow night, but I do think that it would be appropriate that we do some of those improvements. One of them is the high -vac unit, and basically heat is forced upstairs, and then they're turning the air condition to try to cool it off, so you get this battle going on. We think with the duct work being adjusted, we can figure that out relatively cheaply. The bathrooms is more of the challenge to really upgrade them, so Keith is working with maintenance staff to get the cost of that. That will be the more significant cost, but I think we feel at this point, that we probably can absorb that based on the reductions that we've already done, and then reallocating money. Council Member Fox: Okay. If we did this-- Kaj Dentler: I'm okay with not adding it at this time. Council Member Fox: At this time? Kaj Dentler: Yes, ma'am. Council Member Fox: I just wanted to see how we might take care of that. The $60K, that would be a yearly thing if did office space outside of any Town facilities? Kaj Dentler: The $60K? Council Member Fox: Yes. Kaj Dentler: That would be for leasing space outside. Council Member Fox: Every year? Kaj Dentler: Yes, ma'am. We could apply the $60K if I missed one of your points, to improvements at the Museum, if Council wants to put that in. I would be comfortable with that. I wouldn't necessarily recommend adding more money than that because then that's going to force the tax rate to go above the 18.4, without us making some minor adjustment downward. You follow? Council Member Fox: Could I make that adjustment then? If we're going to take it out, I don't know what the rest of the Council thinks at this point, but if we're going to take out, can we go ahead and put it back in for those--? Kaj Dentler: Yes, that's a good suggestion. If Council is comfortable with that, we could just add that in and assign that to the Museum in order to help with the funding. I didn't think of that previously. That's a good idea. Council Member Fox: I'd like to make that addition, if that's okay. Thanks. Kaj Dentler: Okay. Mayor Burk: Do I need four votes? Kaj Dentler: Four straw votes for purposes. Mayor Burk: Ms. Fox is suggesting that we take the $60K and put it towards the improvements to the Museum? Page 31 March 22, 2021 Kaj Dentler: Correct. Mayor Burk: Do we have four people that are interested in doing that? Ms. Fox, Mr. Steinberg, Mr. -- Kari. I'm sorry, I keep doing that to you. I'm sorry. So we have Ms. Fox, Mr. Steinberg, Mr. Cummings, and Ms. Nacy. That goes in. Kaj Dentler: Okay, we'll do that. Mayor Burk: That it? Okay. Mr. Steinberg? Council Member Neil Steinberg: Well, Renee, this is obviously your night. I actually didn't have any questions, until I came in this evening. Let's go back to Town Branch real quick. When we were talking about goats, the conversation ranged far and wide, and we talked about as we restore streams and go back and look at the areas that we have already created, we've given more contemporary design that we might not use riprap anymore. I know we weren't talking specifics, but you threw that out there a few minutes ago and I was just curious. Is that a design practice we're going to try to get away from in the future as in now with new projects and then as we can afford to deal with older projects? Renee LaFollette: Where we can, riprap has its place. It's not necessarily an extreme restoration project. I used riprap as an example on Town Branch because that would be an easy fix for that area of erosion just as an example. In the channels that we're doing like Town Branch and like Tuscarora Creek, the projects that we have in the CIP will be more designed similar to what we did on Tuscarora Creek there at Brandon Park in Harrison Street bridge. We would be looking to smooth out the floodplain area, the overbank area. It will involve removing some of those large trees because they're being undercut by the stream right now. Stabilizing it through the use of ripples and pools, potentially veins, which is a real large rock that doesn't look like riprap. There are a lot of other design techniques that are used now. Council Member Steinberg: Good. Now, then one other thing that came to my attention this evening, that the tennis bubble may be coming in a little higher than we had anticipated for the site prep considerably, actually. Can we talk about that for a second? Renee LaFollette: Sure. We put that project out with Yeadon Domes, it is the company that manufactures the bubble that we currently have out there and asked them to contact for site contractors to bid to Yeadon the cost of the site work. The bubble cost and the site work came in considerably higher than our CIP budget. We are currently working with both the site contractor and Yeadon to bring that price down. Currently, we are approximately $460K above what is shown in the CIP on the construction line item. We're continuing our negotiations. We did find in the contract with Yeadon that there is a discount for being a Sourcewell contract member, which we are so we will be approaching Yeadon for that discount on their price. That will bring approximately $30K additional savings to the project. Council Member Steinberg: Is that the price of the bubble or the site work? Renee LaFollette: Price of the bubble. The site work we have negotiated a little over $200K out of the site work contractors pricing. We're continuing to work with them. We're not ready to bring that package forward to Council at this time until we have further discussions with the site contractor, the bubble contractor, Town Manager, and Finance. Council Member Steinberg: Since we're preparing to approve a budget tomorrow evening, and let's say we get lucky and the whole project comes in at $250K more than we anticipated, it's not currently built into the budget is the intention that we simply plan to let the revenues recover the cost over a longer period of time. How do we account for the higher cost then in the budget? Renee LaFollette: That's part of the puzzle that we need to put together. I don't have that specific answer. Page 41 March 22, 2021 Kaj Dentler: Correct me if I'm wrong, but as I was briefed on this late last week, the anticipated increased costs that we have in front of us now would increase our debt cost by about $40K. Council Member Steinberg: About $40K? Kaj Dentler: About $40K. Jason Cournoyer: Per year. Kaj Dentler: Per year. Annual. That would drop our projected net to about $220K from $260K. It was supposed to bring-- That is a little concerning to me. My approach is that we allow Renee to continue to negotiate, possibly have to rebid it, reconsider the project, delay the project, whatever. Council will have to approve the award of contract if I'm comfortable with their efforts to bring it forward to you. Based on the way it is right now, I would not be comfortable bringing it forward to you. My thought is or our position is that we approve the budget as it's presented in front of you for that particular CIP item, leave it alone, and approve the budget tomorrow night. When she's ready, we will then have a conversation and if I'm comfortable, I'll bring it to you to consider. If I think it's worth going higher than what is budgeted, I'll present that to you. If I'm not comfortable, I will not bring it forward, but I'll certainly keep you up to date on it. Mr. Williams and I have had that same conversation with the Finance team. We have a lot of concerns as I would assume you have concerns about the project, but at this point, I could not bring it forward to you for recommendation to award. Council Member Steinberg: All right, thank you. Mayor Burk: Mr. Cummings? Council Member Zach Cummings: Thank you. Renee, just one question. Sorry. On the Mosby Drive project, is there any way maybe the site work or anything at the beginning of this process that could be done to help us get finished with that project before the two-year timeline that's outlined in the CIP? Renee LaFollette: From a staffing perspective, I would need to move something else back in the CIP to begin any design work on that project. We put that project in 2023 based on the recommendation of our internal staff and our consultant, given the fact that they thought that we were a very good candidate for this SLAF Grant funding. Given what has happened to the stream over the last 18 to 24 months, it was staff's determination to put that in '23 instead of '27 because it is rapidly degrading, but it's a bigger discussion to move that forward and start any level of design work. Something else would have to move at this point. Council Member Cummings: That's fine. Thank you. Mayor Burk: Mr. Martinez? Vice Mayor Fernando "Marty" Martinez: [Unintelligible] Just in the budget. It's reserved for the Loudoun Museum. If that doesn't fall through, where does the $60K go? Kaj Dentler: I'm sorry, I couldn't hear the question. I cannot hear the question. I'm sorry. Clark Case: The $60K is actually reserved for the Loudoun Museum [unintelligible]? Kaj Dentler: Yes, sir. Vice Mayor Martinez: If it doesn't work out, offices for the Loudoun Museum, what happens? Kaj Dentler: No, let me back up. The $60K, as I understood Ms. Fox's motion and Council's vote would be to go to the repairs for the Loudoun Museum. To provide an office space for the Mayor, we have to move somebody out of the office, out of Town Hall. That will be Economic Development. The plan is Page 51 March 22, 2021 that the Economic Development office would go into the log cabin, which is currently given to the Museum as part of our lease. The Museum has indicated that they're okay with it. I wouldn't say they love it. I wouldn't want to put any words in their mouth, but they know that this may only be a temporary arrangement as far as office space for the Economic Development. Ultimately, in a few years, five years, things may change, but there are some things at the Museum building that they would like to see improved. That would include the high -vac system we talked about and bathroom. Vice Mayor Martinez: You're talking the log cabin? Kaj Dentler: No, in the Museum building itself. For their own operations, so things that they have struggled with. We would use the $60K for those building improvements at the Museum building. That makes everyone a little more comfortable with the changeover or us using the office space. Vice Mayor Martinez: I don't think the $60K should be used to renovate the Loudoun Museum. There's a lot more needs to be done to that than just $60K. What I would like to see us do is take that $60K, put it back in the budget to pay for our office space. Mayor Burk: Do you want to see if there are four votes to put that back in the budget for office space for the Council Members? Four people that would be interested in doing that. Your hands are kind of like, "I don't know what that means." Are you in favor of it or not? I'm looking at you Neil, your hands are like this. Council Member Steinberg: [Unintelligible]. Mayor Burk: Okay, so there's not four votes for it. Vice Mayor Martinez: Okay. Mayor Burk: Is that it? Okay. I just have a couple of questions. First off. I have to say that, Renee, my mother always told me to stay away from the riprap, so I can't help it. The Museum, Mr. Martinez, is correct. There are some changes in there that need to be made, some repairs, but the Museum itself, the Museum board has been putting a fair amount of money into repairs there. It's not that they're just expecting us to all of a sudden do something. They have taken up all the floors and put new floors in. They've done repairs to the wall, to some leaking that was going on. I can't remember the others, but there was a number of repairs that they have taken on the responsibility. It's a partnership as far as they're concerned. I would agree with them. Do we have any update on the COVID relief package as to what will be the impact to us and our budget in the near future? Kaj Dentler: American Recovery funds. Mayor Burk: Whatever the amount it is. Kaj Dentler: The $48M, $49M? Mayor Burk: Right. Kaj Dentler: At this point, no more information than what we provided in the very lengthy email to you. We are awaiting official interpretation and rulings from the treasurer in order to know what the rules are. We don't know at this point. We are — Clark is pretty optimistic that some of the money can be used for revenue loss anywhere from $7M to $10M, but we don't have that confirmed yet. We do know there's some funds can be used for hazard pay, for employees, things of that nature, utility infrastructure, business relief, nonprofit relief. Those are all just information that were gathering. Everyone in every professional association affiliated with that funding is doing their own analysis. We even have our own financial advisor doing that helping Page 61 March 22, 2021 us out. The short answer is we don't have any more information than that lengthy briefing I gave you last week, I guess. Mayor Burk: All right. Then the one thing that I would like to add to the budget is I'd like to request that we add $37K for improvements to the Christmas decorations. That's been a program that's been very successful in bringing people Downtown. Really, that was brought forward by a constituent years ago. Every year, we have been adding to it and trying to make it even better. Kate Trask has outlined some things that definitely could be improved. I would like to put $37K forward towards that particular project to make it even more exciting this year as we've been in our houses for so long. I'm sure that people are going to be anxious to come out and enjoy the holiday season. Are there four people that would support adding $37K to the budget for the Christmas decorations? Yes, Mr. Steinberg, you're putting--? Council Member Steinberg: I just have a question. That wasn't originally part of the markups. Can we understand how we will pay for the $37K since we've reallocated the $60K for the Museum? Mayor Burk: I'm just adding it on. Council Member Steinberg: I recognize that. I'm just wondering how we cover it. That's all. Kaj Dentler: What staff did here four years is simply if that motion passes in the straw vote, then that's your reflective tax rate. Mayor Burk: 18.4. Mayor Burk: Are there four people that would be interested in adding that to the budget for next year? Mr. Steinberg, myself, Ms. Nacy, Mr. Cummings, Mr. Martinez, so that gets put on, added to. Is there any other additions that anybody or deletions that anybody would be interested at this point? Well, then I think our markup session is done. Kaj Dentler: That's the end of your session then for tonight. Tomorrow night, we have our tax rate public hearing. Then the final votes for the budget, Utilities, CIP, General Fund, everything, and we'll be prepared based on information. Obviously again, tomorrow night, you can make changes and staff will make those changes on the fly. Other than that, we're ready for final consideration tomorrow night. Mayor Burk: All right. Thank you. Thank you all very much. I really want to commend all of the Council members for sitting down and talking with staff in regard to the budget and what their questions and their concerns were. I really appreciate people taking that time to do that. It most certainly was very useful. Thank you staff for all of your hard work. Appreciate it. That takes us to Additions to Future Meetings. Ms. Fox? Council Member Fox: I really don't have an addition. I just need an update and I sent an email earlier this week about possibly changing some rules for developers and noise ordinance and those things. Where are those things? Where are we on that? Kaj Dentler: We've been researching that through the minutes. Tara and Eileen have been going through things for, at this point, we haven't discovered where it was discussed in the Council meeting but we do know there was some discussion. Susan Berry Hill, has recalled that there was a preliminary conversation maybe you and myself and her had. Council Member Fox: Yes, I don't think Council has considered it yet. Kaj Dentler: It doesn't apply to any development that's already constructed. Council Member Fox: Right. Kaj Dentler: So it would only be for potentially new development. Page 71 March 22, 2021 Council Member Fox: Okay, then I'd like to add that to a work session if that's okay. Kaj Dentler: So if you want to discuss that, we should bring it up. Mayor Burk: So you want -- Council Member Fox: -- add it to a work session for discussion and consideration. Mayor Burk: You want a work session on -- Council Member Fox: Let's see, basically, it's a discussion on maybe changing our rules —it's a zoning ordinance? What would it be? Kaj Dentler: Well, I think you're interested in having -- Council Member Fox: Zoning Department? Susan? I want to be sure that part of disclosures for developers, when they sell to their customers, is that they make their customers and their clients aware of what noise are coming into when they're coming into the Town of Leesburg. Susan Berry Hill: There is something we're aware that Council, if they're interested in this, we can talk to developers for active zoning applications that we have, and see if they would be interested in proffering that. That's something we can discuss at a staff level. If they are, then we'll make note of that. Mayor Burk: Not that we want to have a discussion tonight on it but also include in that discussion, I hope we will include whether it's, as opposed to a proffer, that we change the zoning ordinance or whatever we need to. Anyway, that's for the discussion time. Council Member Fox: That's a discussion that I'd like to have. Mayor Burk: Discussion on requirements -- Council Member Fox: Noise disclosure. Kaj Dentler: Disclosure of your surroundings [unintelligible]. Mayor Burk: Yes, noise disclosure. For new buildings, for new developments, new--? Council Member Fox: Yes. If we can add in current developments and proffers. I mean if we can even talk about that when we have the conversation, I'd be for that. Mayor Burk: Okay. All right. Are there four people that are interested in that? Okay, that's Ms. Fox. Mr. Steinberg, Mr. Cummings, Ms. Nacy, Mr. Bagdasarian, and myself. All right, and is that it? Okay, Mr. Steinberg? Council Member Steinberg: I don't have anything. I just wanted to be sure you're going to bring up the items for tomorrow. Okay. Thank you. Mayor Burk: Mr. Cummings? Thank you for reminding me. That is wise. Council Member Cummings: I have nothing, thank you. Mayor Burk: Nothing. Mayor Burk: Ms. Nacy? Council Member Nacy: I just have one thing and I don't know if it's necessarily for a meeting of in this but I would like to see what our and I'll preface this by saying there's been some concerning messages and such that would warrant my desire for this. I would like to know what our active shooter plan is for Page 81 March 22, 2021 Town Hall and maybe even if Council agrees on an active shooter training session for us in the event that something like that would happen. Kaj Dentler: Sure. We would recommend that we do that on a different night, possibly a Sunday afternoon or early Sunday evening, type of thing. We have done it many years in the past and the Chief and Joe Dame, our Emergency Management Coordinator, are already aware that this request was coming. We were certainly support that and we will scheduled it. If Council wants to do it, we'll set it up. The Chief has also, although not exactly what you've asked for, is going to invite Council members again to the Police Academy, training academy. Once that is opened up from the COVID thing so you can get to see what the officers go through but that's a little sidebar there. Council Member Nacy: Yes, I know that we've got a police officer and it's wonderful, but it's always good to have a plan B. Mayor Burk: Or a plan A. Council Member Nacy: Yes. Mayor Burk: Are there four people that would like to have that active shooter practice? Council Member Steinberg: Out of curiosity would that be a closed session, kind of a situation? Kaj Dentler: It would have to be -- Mayor Burk: It would have to be advertised. Kaj Dentler: It's a public meeting because you're all together, but I don't know how you deal with that. Chris? Christopher Spera: It's not decisional. You're not getting together to do the business of the Town. It's essentially a safety drill. Council Member Steinberg: I'm just thinking we're practicing an active shooter situation. It's not like you want to reveal your plans to the shooter. Christopher Spera: Exactly. I think that would militate towards not making it an advertised item. Something that you practice. We just have to be careful as we do it that we're not discussing any Council business. We're just doing the drill. Mayor Burk: I think everybody was in favor of that, yes? Okay. Mr. Bagdasarian? Council Member Bagdasarian: Thank you. I do have a few items to add to future agendas that are both somewhat related. The first is adding a work session to discuss the process to allow art murals on public buildings in the Arts and Cultural District. Right now, everything is zoned as signage if it's on buildings, so it's something that I think we should look at. It's come up a number of times with COPA. We have to vote on that first. Mayor Burk: Would this be something that you would want to have members of the BAR present to participate in the discussion or would you prefer to have the discussion first and then invite the BAR at a later date? Council Member Bagdasarian: I'd like to have a discussion first with Council, with staff recommendations, and then invite the BAR if that's appropriate. Mayor Burk: All right. Are there four votes for that? Mr. Steinberg, Mr. Cummings, Vice Mayor Martinez, myself, Ms. Nacy, and Mr. Bagdasarian. You had another? Page 91 March 22, 2021 Council Member Bagdasarian: Yes, I have one more. That is a work session or discussion to discuss adding arts and cultural district signs, wayfinding signs on gateways in the Town. We currently have historic district signs on the different gateways to the Town. As part of re -launching, I know we're going to hear from COPA tomorrow night, but it would be timely to add that to enhance the overall branding aesthetic of the Arts and Cultural District at the heart of the Town of Leesburg. Mayor Burk: You want it at the gateways? Council Member Bagdasarian: Yes. Mayor Burk: You want something at the gateways, and that's what the discussion will be? Council Member Bagdasarian: Yes, Arts and Cultural District signage. Mayor Burk: All right. Are there four people that would be interested in that? Mr. Bagdasarian, Ms. Nacy, myself, Vice Mayor, Mr. Cummings and Mr. Steinberg. All right. Did I get everybody? All right. Is that it, Mr. Bagdasarian? Council Member Bagdasarian: No, that's it. Yes. Mayor Burk: All right. I've got three requests. The first one is to have a proclamation moved to tomorrow for the Week of the Child. This request is coming in and the Week of the Child is April 10th and we don't have our meetings till after that. We would have to vote on it tomorrow. If there are four votes that would be willing to do that tomorrow, the Goddard Daycare would really appreciate our moving that proclamation forward. Are there four people that would be willing to move that forward? All right, everybody. The next one is a proclamation against hate crimes against Asian Americans and Pacific Islanders. With what's going on in the nation at this point I would like to bring this forward so that we can show our support and our disgust with what's going on in regard to hate crimes with Asian Americans and Pacific Islanders and to show our support for that community. Are there four people that would be willing to bring that forward for tomorrow? Okay. We're an agreeable group. Then the last one is we need to bring forward a closed session for tomorrow to discuss property. Are there four people that would be willing to have a closed session tomorrow for that? That is everybody also. That is all that I have. Is there a motion to adjourn? Vice Mayor Martinez: So moved. Mayor Burk: Moved by Vice Mayor Martinez. Seconded by-- I didn't hear a seconded by Mr. Steinberg. All in favor? Council Members: Aye. Mayor Burk: Opposed? All right. Don't get used to this. This will never happen again. This is not normal. Page 101 March 22, 2021