HomeMy Public PortalAbout2021 1214 Council MinutesRIVERDALE CITY COUNCIL MINUTES
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: December 14, 2021 TIME: Too P.M.
NOTE: This Regular Meeting of the Riverdale City Council was held in the Community Room of
Riverdale's City Hall at the appointed time and in accordance with open meeting laws set and defined
by the State of Iowa (Sections 21.2 and 21.8).
1. WELCOME
1.1
SWEARING IN OF ELECTED OFFICIALS TO HOLD OFFICE IN 2023
Incoming Mayor Anthony Heddlesten and Incoming Council Members Vince Jurgena and
Paul DCamp were given the Oath of Office by Mayor Mike Bawden. Heddlesten and Jurgena
will take their new offices on January 1, 2022. DCamp was re-elected to his current position
which will resume on the same date.
1.2 CALL TO ORDER
The meeting was called to order at 7:07 pm by Mayor Mike Bawden.
1.3 ROLL CALL
Council Members present: Anthony Heddlesten, Paul DCamp, Kelly Krell and Doug Littrel.
Not present: Kevin Adams (who was expected to join the meeting shortly).
1.4 PLEDGE OF ALLEGIANCE
2. REVIEW/APPROVAL OF THE AGENDA
2.1. AGENDA MODIFICATIONS/ADJUSTMENTS
There were no requests to modify the proposed agenda.
2.2. APPROVAL OF THE AMENDED AGENDA
Not required.
2.3. APPROVAL OF THE CONSENT AGENDA
Motion made by Heddlesten to approve the Consent Agenda, seconded by Krell. DCamp had
a question first with regard to one of the claims in the warrants and some numbers on the
budget report, Administrator Royster responded with the additional, required information.
All ayes. Consent agenda approved.
2.3.1. Approval of Council Meeting Minutes from November 23, 2021
2.3.2. Approval of Warrants for December 14, 2021
Vendor Name
Reference
Total
Check #
Check Date
Ahlers & Cooney, PC
Fenno Drive URP
$ 48.00
7945
12/08/21
Avenue Rental
Trailer/Chipper
295.00
7464
12/08/21
Centruy Link
Monthly Telephone Service
12.50
7949
12/08/21
City of Bettendorf
Fuel Oct/September
301.27
7950
12/08/21
Davenport Printing Company
Calendars
880.61
7951
12/08/21
Dean Halsey
December Janitorial
375.00
7968
12/08/21
Heiman Fire Equipment
0902788 — IN
640.00
7947
12/08/21
Iowa -American Water
Monthly Utilities
181.77
7953
12/08/21
Iowa League of Cities
Mayor's Association Dues
30.00
7969
12/08/21
Iowa One Call
September/October 2021
53.10
7967
12/08/21
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Page 2
Vendor Name
Reference
Total
Check #
Check Date
Iowa Prison Industries
Fenno Drive Signs
$ 281.16
7955
12/08/21
K&K Tru Value Hardware
Misc. Maintenance Items
404.64
7956
12/08/21
Kelly Krell
Reimbursed Christmas Expenses
37.38
7957
12/08/21
Kline Sewer & Drain
Fenno Road
4,693.50
7958
12/08/21
Metro Fibernet LLC
Internet Service
102.20
7959
12/08/21
Mid -American Energy Co.
Utility Bill
2,129.57
7960
12/08/21
MSA
General Services
6,273.60
7961
12/08/21
PS3 Enterprises, Inc.
Rental
18.21
7962
12/08/21
Quad -City Times & Journal
Pubishing AFR
197.39
7693
12/08/21
Republic Services
October/November Services
7,525.98
7964
12/08/21
S&R Lawncare & Snow Removal
October/November
6,344.00
7965
12/08/21
S.J. Smith Company
Argon/Oxygen
66.00
7966
12/08/21
2.3.3. Approval of the Treasurer's Financial Reports 1st half of December 2021
Acct.
Title
Starting Bal
Received
Disbursed
Change
Ending Bal
001
General Fund
$ 362,731.81
$ 0.00
$ 32,659.21
$ 2,324.56
$ 362,731.81
002
FEMA: Derecho
11,250.00
0.00
0.00
0.00
11,250.00
110
Road Use Tax
95,730.92
0.00
270.62
139.48
95,599.78
111
I -Jobs
0.00
0.00
0.00
0.00
0.00
121
Local Option Sales Tax
378,178.45
0.00
0.00
0.00
378,178.45
125
TIF/Urban Renewal
(323,616.05)
0.00
0.00
0.00
(323,616.05)
126
TIF 2
0.00
0.00
0.00
0.00
0.00
127
TIF 3
0.00
0.00
0.00
0.00
0.00
128
TIF 4
0.00
0.00
0.00
0.00
0.00
150
Fire Awards
96.32
0.00
0.00
0.00
96.32
200
Debt Service
83,290.19
0.00
0.00
0.00
83,290.19
300
Capital Improvement Lvy
104,631.08
0.00
0.00
0.00
104,631.08
301
Capital Reserve
315,445.93
0.00
0.00
0.00
315,445.93
302
Road Replacement
51,097.74
0.00
0.00
0.00
51,097.44
303
Fire Equipment/Repl.
92,505.03
0.00
0.00
0.00
92,505.03
304
2011 Capital Project
0.00
0.00
0.00
0.00
0.00
610
Sewer
(73,059.04)
101.61
5,415.94
118.30
(78,255.07)
611
Sewer Capital Project
(29,245.61)
0.00
0.00
0.00
(29,245.61)
$ 1,033,374.95
TOTAL
$ 1,069,039.77
$ 101.61
$ 38,345.77
$ 2,582.34
3. PRESENTATIONS AND PROJECT UPDATES
Presentations regarding on -going work and projects by City staff and consultants.
3.1. CITY ADMINISTRATOR REPORT
3.1.1. Administrative Summary
Administrator Royster promised to clarify the confusion surrounding the Veteran's
Preference Hearing scheduled for Monday, December 20, 2021. Some Council Members
(Heddlesten and Krell) reminded Royster that they are available to help cover City Hall
during the holidays since he's the only staff person on duty.
3.2. MSA ENGINEER'S ACTIVITY REPORT
3.2.1. Project Review Summary
Chris Cooper provided updates on the Manor Hill, Fenno Road and Woods Estates
projects - all are proceeding on schedule. Cooper/MSA has also been helping
Administrator Royster with pulling together budget estimates for major public works
projects to be considered for FY23. Cooper also recommended that Riverdale approach
the Joint Sewerage Committee to see if they can assist with paying for televising the main
sewer trunk line running through Riverdale (est. cost pf $15,000). MSA also assisted the
City with a requested response to IDOT for their upcoming 2022 traffic count program.
Further discussion was held with regard to the City's participation in the MS4 program
and possible repercussions from IDNR if it stops. Cooper also reported there was a slight
setback on the drainage project on Manor Hill but work is continuing.
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3.3. FIRE DEPARTMENT REPORT
3.3.1. RFD Report to Council
Chief Chris Bernard provided a quick update on the number of calls to the department
over the past two weeks and training classes held. Department officer elections for 2022
have been held and Bernard will provide names to the City Administrator can prepare a
resolution for 2022 for appropriate appointments. RFD end -of -year appreciation event is
scheduled for the coming weekend in the Community Room at City Hall.
3.4. PUBLIC WORKS REPORT
The City Maintenance Person was not present at the meeting, so no report was given.
3.5. WOODS ESTATES PROGRESS REPORT
3.5.1. Progress Report from Developer
No report.
4. PUBLIC COMMENT ON AGENDA ITEMS
No public comment was offered by citizens present.
5. UNFINISHED BUSINESS
5.1 ORDINANCES
5.1.1 REVISED Third Reading of 04-2021 An Ordinance Amending the Code of
Ordinances of the City of Riverdale, Iowa, Sections 95.135, concerning Sewer Rates
The Mayor provided an update as to where things stand on setting rates for the coming
year and requested the Council table the third reading of this ordinance until further
study can be completed, new rates computed and then re -submit the rates to the Council
for consideration. The new rates would go into effect on July 1 and be updated at the
start of each fiscal year. Motion to table made by Littrel, seconded by DCamp. All ayes.
Item tabled.
6. NEW BUSINESS
6.1 RESOLUTIONS
6.1.1 2021-59 A Resolution to formalizing the Goals and Objectives of the City Administrator
for Calendar Year 2022
The resolution was not included in the packet. Krell updated the Council on plans for
circulating the final drafts of the goals. Council agreed to meet again for one last meeting
specifically to address this resolution.
An amendment to schedule the meeting for December 28, 2022 at 7pm was offered by
DCamp, seconded by Littrel. Amendment was approved unanimously. Motion to table
by Krell was called for consideration, seconded by Heddlesten. All ayes. Item tabled
until 12/28/22.
6.1.2 2021-60 A Resolution approving Change Order #1 for the Sanitary Sewer Rehabilitation
(Phase II) Project
Additional costs cover the addition of a storm water intake to the project scope for $50o.
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Moved by Littrel, seconded by Heddleten. All ayes. Motion carried.
6.1.3 2021-61 A Resolution Advising Residents on How the Increase of Sanitary Sewer Fees
will be Used
City Administrator Royster explained the City would create a customized rate letter for
residents to go out at the beginning of each year. The Council clarified what their
intention was (not quite so detailed). Moved by DCamp, seconded by Heddletsen.
An amendment was offered by Krell, seconded by Heddlesten. The Amendment was
approved unanimously. The amended motion was then called by the Mayor for a voice
vote and passed unanimously.
Council Member Doug Littrel left the meeting at 8:18 pm.
6.2 ORDINANCES
6.2.1 Second Reading of 05-2021 An Ordinance Amending the Code of Ordinances for the
City of Riverdale, Iowa by Adding a New Chapter Authorizing the Formation of a Finance
Committee
The Mayor suggested to the Council that it wait until the FY23 Budget is completed and
certified before moving forward on the adoption of this new chapter to the City's Code.
He withdrew the ordinance - meaning the Council will need to re -consider a new version
of the ordinance and read it three times before it can be adopted.
7. OTHER COUNCIL ACTION
8. DISCUSSION AGENDA
8.1 PUBLIC WORKS
8.1.1 Status of Street Sweeper
Already discussed as part of the City Engineer's report.
8.2 BUDGET AND FINANCE
8.2.1 Scheduling Additions for Budget Timeframe
The City Administrator reports that the City Council will be asked to make a formal
request for a Max Levy hearing to adjust the City's general tax levy for FY23.
8.3 PUBLIC ENGAGEMENT/INVOLVEMENT
8.3.1 Re -cap of Winter Activity
Council Member Krell provided a re -cap of the Winter Activity held on December 4th.
8.4 ADMINISTRATION
Council Member Kevin Adams entered the meeting at approximately 8:26 pm
8.4.1 Personnel Discussion
Forty resumes have been received for the Deputy Clerk position. Five of the resumes look
very promising. The Veteran's Preference Hearing will be held at 7pm on Monday,
December 20, 2022.
Council Member DCamp brought up some suggestions for creating some additional
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staffing scenarios that divide work (in this case, Maintenance) between paid staff (part-
time or full-time) and contractors/consultants.
9. REPORT FROM THE MAYOR
9.1 FINAL THOUGHTS ON TERM
The Mayor read a prepared statement about his past four years as Mayor of the City of
Riverdale. Here it is, entered into the formal record:
Well, this is the end of my last, regular meeting of the Riverdale City Council, and I have a
few thoughts on the past four years I'd like to share with all of you and enter into the
official record. It's been an interesting period in our nation's history and a most
interesting time to serve as your mayor. It's been more of a challenge than I had expected
or led to believe.
But while it's been a bit frustrating from time to time, the experience has been instructive,
rewarding and, at times, even fun.
Not every idea I brought to this office was a great one. Some were good. Others probably
could have stayed on the pad of paper where they originated. Butz think one thing I can
say quite honestly, is that I wasn't afraid to try something new if I thought it could improve
the quality of life in our little city and, if possible, save us some money in the long run.
Unfortunately, we ran into a few obstacles along the way. You know, little things like
floods, water main breaks washing out roads, a volunteer firefighter passing away,
occasional blizzard conditions, a summertime drought, our first murder, a pandemic that
killed hundreds in Scott County, a pandemic response nearly shutting down our economy
for months, a derecho that wiped out trees across the city, and a little controversy over a
strip of land at the end of Kensington Street in Havens Acres.
None of that was in my plan. But somehow, we got through it all.
Thanks in no small part to our part-time and full-time staff members like City
Administrators Tim Long, Lisa Kotter and Kent Royster; Clerks Ron Fullerlove, Mary
Francis Blevins, Scharlott Bleuins and Katie Enloe; our amazing volunteer fire department
including retired chief Floyd Bruns, our new chief Chris Bernard and chief "burr-under-
the-saddle"Brian Ballard; professional advisors like Paul Macek, Mike Walker, Greg
Jaegger, Pat Callahan, and Chris Cooper, and Colin Wellenkamp and Brandt Thorington
(from the MRCTI); our many board chairs and commission members of P&Z, the ZBA,
invasive species task force and other groups.
That especially includes frequent Council Meeting guests, social media friends, Town Hall
meeting attendees and other friendly inquisitors: Teri Stickler, Steve Townsend, Dallas
Paustian, Judy Krell, The Glews, Lois Kernpton, Heather Wren, Don and Pat Fisher, Beth
Halsey, Athena Smith, Adam Guillon, and Eric and Wendy Syverud.
Of course, I need to pass along a special thanks to the members of the Riverdale City
Council. Some who aren't on the Council anymore, like Dean Halsey and Cheryl Channon
to those currently serving: Doug Littrel, Kevin Adams, Kelly Krell, Paul DCamp and our
next mayor, Anthony Heddlesten.
I'd especially like to thank my buddy, Paul, who talked me into running for mayor in the
first place. This is all his fault.
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I'd like to thank my family for keeping me "real" (casting the only write-in votes for
"Mayor McCheese" in the history of Riverdale elections), and to my wife for her patience
with me as I took on this challenge and most of all for her support when I was down.
And, finally, I'd lilce to thank all the citizens of Riverdale for the opportunity to serve and to
be of service. It's been a gift. And I mean that sincerely. Your kind words and gentle
support — and, occasionally, not -so -gentle reminders that I can do better — are all greatly
appreciated.
More than you might ever know.
You see, some people, I think, run for political office because they want or need the
recognition. They relish the opportunities to be recognized, to read a script for applause, to
sit through media interviews or to talk with other important people. That's not me. Really.
I'm not into public recognition. I don't need it and don't actively seek it out. I suppose that's
why I'm lousy at publicly recognizing others. It's not natural for me. As a result, we've
probably only had four or five mayoral proclamations while I've been in office. If I could be
so bold as to make a recommendation to Anthony — do more to recognize the
accomplishments and contributions of the people of Riverdale to this community. The last
mayor wasn't so great at that.
But in all honesty, what gets me going is helping other people. I've made a career out of
that character trait. In my job, it's usually my responsibility to ask "why not" or "what if
and then figure out a plan to do things people might have otherwise thought to be
impractical or down right impossible. Between my optimistic nature and love of change,
I'm the kind of guy who thinks we can always do better.
And that's what I'd like to leave as the parting thought of this four-year political odyssey:
Riverdale can do better. It can be better.
Our city deserves to be better and it's up to all of us — in political leadership or private life —
to work hand -in -hand to make the kind of community we want in order to avoid getting
the community we'll deserve. Because thinking we're as good as we can be, that we've done
all we can do, that there's nothing left to be done ... those are the things that lead to malaise
and inefficiency. Frustration and deep disappointment.
People stop talking. Deals get made out of public view. No one is willing to be held
accountable. And nothing that matters ever seems to get done.
So, I implore you all to get and to stay involved.
We're blessed with leaders who care about you and care about Riverdale — but it's difficult
to set a course for the community's future if the community itself remains silent. I've
already told Anthony, Kent, and the Council that I'm happy to remain engaged and
volunteer my time. I'll stay involved.
And I won't be silent.
I ask you all to do the same. Together, we can keep making Riverdale better than it's ever
been before.
So, thanks for the memories ... let's make some more.
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10. GENERAL PUBLIC COMMENT/COMMUNICATIONS TO THE COUNCIL
Besides applause, no further public comment was offered. Council Member Heddlesten presented
Mayor Bawden with a token of the Council's appreciation for his two terms of service.
11. ADJOURNMENT
A motion to adjourn was made by Adams, and seconded by DCamp. All ayes. The Regular Meeting
of the City Council was formally adjourned at 8:42 pm.
FOR THE CITY OF RIVERDALE: ATTESTED BY:
Mayor Anthony Heddlesten Kent Royster, City Clerk
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