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HomeMy Public PortalAbout2022 0125 Council PacketRIVERDALE CITY COUNCIL AGENDA PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa DATE: January 25, 2022 TIME: 7:0o P.M. The regular meeting of the City Council of Riverdale, Iowa will be conducted according to the following order and actions will be considered on the items listed. The notice of this meeting is not considered final until hours prior to the meeting and may be further modified if 24 hours' notice is impossible or impractical for good cause. In compliance with the Americans with Disabilities Act (ADA) and other applicable federal and state laws, all public hearings and meetings held or sponsored by the City of Riverdale, IA will be accessible to individuals with disabilities. Persons requiring auxiliary aids and services should contact the City Hall at (563)355-2511 five days prior to the hearing or meeting to inform of their anticipated attendance. The requirement that an Ordinance be read three times before passage may be waived by council upon an affirmative vote of four (4) of the five (5) council members. The public is advised to take note of this process and be prepared to speak either for or against any ordinance at the time of the first reading. Per Chapter 21 of the Iowa Code, more specifically described in sections 21.3 and 21.8 a member of the Council may attend the meeting either in -person or by electronic means, as defined in said sections. 1. WELCOME 1.1 CALL TO ORDER 1.2 ROLL CALL 1.3 PLEDGE OF ALLEGIANCE 2. PUBLIC COMMENT Per Iowa Code 21.7, this governmental body make and enforce reasonable rules for the conduct of its meetings to assure meetings are orderly, and free from interference or interruption by spectators. The public is encouraged to provide and insights on the proposed agenda and other items of concern. Public comment time is limited to three (3) minutes per speaker. Speakers will introduce themselves, their topic(s) concern, and provide their address for the record. Public comments do not need to be in support of proposed actions but are to be constructive and respectful. A lack of decorum will result in the end of comment period and possible removal from the meeting. All members of council, the public, and staff are encouraged to find ways to effect positive change in their comments and their actions for the betterment of our community. 1 KDR 1/21/2022 3.o PRESENTAT ION AND PROJECT U PDAT ES 3. 1 QUERCUS LAND STEWARDSHIP 3. 1 CITY ADMINIST RATO R REPOR T 3.2 MSA E NGINEE R'S ACTIVITY R EPORT 3.3 FIRE DEPARTMENT REPORT 3.3.1 R FD R eport to Cou ncil 4.0 RE VIEW/APPROVAL OF T HE AGENDA A ll items under the consent agenda will be enacted by o ne motion . There will be no separ ate discussion of these items unless a request is made pri or to the Council v otes on the motion. 4.1 Coun cil Meeting Minu tes from January 11, 2022 4.2 Approv al of Warrants for January 25, 2022 4.3 Approval of Treasu rer's Financial Rep orts 2 nd half of January 2022 5.o UNFINISHED BUSINESS 6.o R ESOLUTIONS 6. 1 2022-07 A R esolu tion A pproving Ad - Hoc Committee Members and Commissio n Members and Commissions Members for the City of Riverd ale, I owa f or Calendar Year 2022 6.2 2022-08 A Resolutio n Au thorizing Installati on of Fence between P arcel Id # 842601005 and Parcel Id # 84272 3001 6.3 2022-09 A Reso lution Approving Contract or's 1st Request for Payment to Vis-u- Sewer for Work Performed on the San itary Sewer Rehabilitatio n Project (Phase II) for the City of Riverdale, Io wa 7.0 DISCUSSIO N AGENDA 7. 1 PUBLIC WORKS 7.1.1 Red Light Sensor Installa tio n at the Intersection of Bellingham and State Street 7. 1. 2 Discu ssion for a No Parking Signs at the Cor ner of State St and Madison Dr. 7. 2 BUDGE T AND FINA NCE 7.2 .1 Sewer R ates Proposal from Steven Townsend and PFM 7. 2.2 Monthly Review of Bills 7. 2.3 Website path fo rward/proposal from BLPR Firm 7. 2.4 Po stage Machine 2 KD R 1/21/2022 7.2.5 Legislative Day at the Capitol 7.3 ADMINISTRATION 7.3.1 Bereavement Policy 7.4 PUBLIC SAFETY 7.4.1 Paul Dcamp presentation 011 SECC Meeting 8.o REPORT FROM MAYOR 8.1 INGOVERNMENTAL 8.2 28E AGREMENT BODIES 8.3 PROCLAMATIONS 9.o PUBLIC COMMENT The public is welcome to provide any follow-up on comments to the proceedings of the meeting subject to all rules established in the first comment period. 10.0 PROJECT PRIORITIZATION The Council will go through a list of due outs developed during the meeting and prioritize staff workload for the coming two weeks. 10.1 Completed Actions Status of Emma's Eagle Scout Project 10.2 Pending Actions and Completion Date Deputy Clerk hiring Completion Date 2/20/2022 Maintenance Worker Completion Date 3/25/2022 Sewer Rates Completion Date 5/5/2022 Sign knocked down 3/20/2022 Red Light Camera Enforcement Status Completion Date 4/15/2022 Red Light Payment Status Completion Date 2/8/2022 Fence by Brenny's Completion Date 3/25/2022 Change Order Sanitary Sewer Phase III 2/8/2022 Budget Development 10.3 Actions not Started Zoning Ordinances Changes 2/15/2022 11.o ADJOURNMENT 3 KDR 1/21/2022 uercus L d Stewardship Services City of Riverdale 110 Manor Drive Riverdale Iowa Dear Kent, Anthony, and council members, 4681 County RoadJJ Black Earth, WI 53515 608-767-3553 Ofcequercus-Is.com January 11,2022 Below is a proposed annual budget for the 2022 season. These costs equal a not -to -exceed amount of $19,800, as indicated in the contract. As was the case for 2021, we will charge you for actual time and materials costs, not to exceed this number. Please let me know if you have any questions. 2022 Landscaping Projects Spring cleanup $1,200 Remove weeds, clean-up dead material, and apply mulch as needed to all landscaped areas. Bi-weekly maintenance $8,000 Regular maintenance of all landscaped area within the City, including weed removal, mulch, trash and debris cleanup, sidewalk/bike path cleanup, watering and warranty. 10 visits May 1st — Oct lst. City hall plantings $7,400 A new designed landscape will be created and implemented around City Hall. Downspouts and grading will be redone. New plants will be installed, mulched, and watered in the Spring of 2022. Price includes all labor and materials. Natural Area Management $2,000 We will begin maintenance of the park natural areas according to the Invasive Species work plan. The focus this year will be on City property in the woods behind City Hall and along the slope to the Woods Development entrance. We will demarcate possible trail locations and begin controlling invasive species. We will spray or pull 98%+ of garlic mustard and dame's rocket in this area in the May/June. This is the first step to natural areas management on this parcel and throughout the City. Fall cleanup of landscaped areas. $1,200 Clean leaves, trim shrubs, and remove weeds to prepare for winter season. 2022 total budget to complete landscaping tasks $19,800 Thank you again for the opportunity to help manage the public areas of Riverdale. We are happy to adapt the plan as needed throughout the year, and will make ourselves available to you on short notice for any urgent/emergency work. We look forward to continuing our partnership in the coming seasons. Sincerely, Alex Wenthe Owner/Ecologist Quercus Land Stewardship 2021 Recap meeting numbers 2021 Costs 2022 Projections City Hall Bicentennial Bellingham General install Maintenance 15454.78 7005.94 22460.72 All Option 1 Option 2 Option 3 Landscaping City Hall focus 7000 7000 2500 4000 1500 800 12000 12000 27000 19800 2500 4000 1300 12000 19800 15000 No maintenance 7000 2500 4000 1500 Rey QT Y Ma lleu n la 07Mbbplets O Slrcb Fen 1 1 actaea Iacono•. a Biec k Smkeool 2 4 P4e monat m revues la co b's la nklen 7 30 Cean ai usa mncan us New Jersey Tea 14 11 Za ia auk Golden Ne s/nca 16 14 4004 04047 NM Gemmel 17 20 l+W mplyau m iiitunaoxn Mrs 10 Tlxiae0anllaoben ss Spitle0 % 18 3 inseam ce n04etse V IM Gullet 19 30 n nlmpo 0on gated, Big Wu nlem 20 3 PO ssaa sn atriu m Stl nnm's Seat 21 8 Scu racnyn un s mpa xnen 10nu &wstem 22 8 Spentalis lw lamleps Prato Dro psy(' 20 5 G aup triton. kakis, smoke 30 20 Rulbe tk ia bate Blackrye d Sus an 33 10 alame, lilt -tenant lady km 32 11 Cares omm 0016 Brame Sedge 33 38 C ates pen rsybence Oak S edge 34 36 kgeca tse0n mega SOpobr9 Six 35 40 awing. 00 aden ss Wad Cn unmm e 36 30 Enn0bm w0 010e1m 800 10 4na ke Mast0t 37 4 4 °00 00 1�, .. � 0° 0 O 000 0 0�• ,00 O 0 o •;, • o 0o00000� �+ °° p o° 0 0 0 0 00 0 9 000 0°0 0 0 0 °0 °° ° 0 0 0 0 00 00 00000 0°00 a « a 0°0 00 °00 ° 0 000 0°°� 0 0 0 ao 0 0 0 0, 0®0 00 °0 00 0 ° 0 0 00 0 0 00 O 0 ° 0 0 0 00°0 do 0 000 ,00 0 0 n,s o,• 00 0 000 0 0 000 00 0 000 0 000 0 00 0 0 0 O O ° 0 0 0 00 0 °0 O O a o 0 0 O 00 0 Administrative Summary January 21, 2021 Memorandum Date: January 21, 2021 To: Mayor Anthony Heddlesten Members of the City Council From: City Administrator Kent Royster Re: Administrative Notes (January 11- January 25, 2022) Greetings all, 1. Deputy Clerk Hiring Update Paul D'Camp, Mayor Anthony Heddlesten have/will interview two candidates. We will present the finalist for your approval at your February 8th meeting. 2. Maintenance Worker Hiring Update We will hold a maintenance worker work session on January 22, 2022. This meeting will be to discuss your thoughts on whether or not the Maintenance Worker position is a full-time position or a part time position. 3. Sewer Rates I this meeting I will have presented a proposal for your review for PFM Financial to complete the Rate Analysis. This is the same company that has performed the same analysis for the City of Davenport. I highly recommend this. The cost is $6,000.00. 4. Red Light Camera and Enforcement Status Attached is the RFP from the City of Davenport. It needs to be reworked for an RFP for the City of Riverdale. I just need time in order to complete this. Once a Full-time Deputy Clerk is hired it will be moved to the top of the lost of items to be completed. 5. Red Light Sensor Attached you will find the original resolution and proposal. I need to know what you would like do. Administrative Summary January 21, 2021 As always contact me for questions. It is a pleasure to be your City Administrator. Thank you, Kent Royster go Resolution 2021-33 A RESOLUTION AUTHORIZING ACCEPTANCE OF THE QUOTE FROM DECCO FOR THE INSTALLATION OF VEHICLE VIDEO DEFECTION SYSTEM FOR THE BELLINGHAM DRIVE AND STATE STREET INTERSECTION WHEREAS, the City of Riverdale City Council has deemed it necessary and desirable to improve the flow and safety of traffic; and WHEREAS, the City of Riverdale has previously had a vehicle video detection system at the corner of Bellingham Drive and State State; and WHEREAS, the City of Riverdale has requested a bid for Vehicle Video detection system for the intersection of Bellingham Drive and State Street; WHEREAS, the City of Riverdale reviewed and considered for the Bid for the Vehicle Video Detection system from Davenport Electric Contract Company; WHEREAS, the Davenport Electric Contract Company Sewer and Water has submitted a responsive proposal for the lowest; and, WHEREAS, the City of Riverdale has budgeted and approved spending 25,00o in the Annual FY22 budget; WHEREAS, Davenport Electric Contract Company bid is for $24,796.00; and WHEREAS, the City of Riverdale wishes to execute this bid for this project to be completed in the FY22; NOW THERE FOR IT BE RESOLVED, by the City of Riverdale, Iowa that; Section 1. Authorizes the Mayor to execute orders, contracts and other documents required to execute the Construction Contract by this resolution without further advice and consent of the City Council. Section 2. If change orders are needed the City of Riverdale City Council will be informed. Section 3. The project must not exceed $ 25,000. Passed and approved this 27th day of July 2021. Attest: Michael Bawden, Mayor Katie Enloe City of Riverdale, Iowa City of Riverdale, Iowa City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 I www.riverdaleiowa,com #Nara • ecc e davenport electric contract corn an PROPOSAL SUBMITTED TO City of Riverdale PHONE (563) 355-2511 DATE 13 -May -21 STREET 110 Manor Dr. JOB NAME Vehicle Video Detection CITY STATE ZIP CODE Riverdale 52721 JOB LOCATION US 67 and Bellingham ATTENTION George Miller Email Address georgemiller@outlook.com EST 10 21-11598 FAX NUMBER We hereby submit specifications and estimates for: Supply material, labor and equipment to install vehicle video detection system. -Install the Iteris Next System, heavy duty rack power supply, four cameras and brackets, LED monitor. -Install all cabling from cameras to controller cabinet. -Install grounding to cameras and Astro mount kits. -Make terminations at cameras and controller. -Program, aim and adjust cameras. -Provide traffic control as required. Propose hereby to furnish material and labor —complete in accordance with above specifications, for the sum of. Twenty four thousand seven hundred and ninety six dollars and 00/100 dollars $24,796.00 Payment to be made as follows. Net 30 days All material is guaranteed to be as specified. all work to be completed in a workmanlike manner according to Standard practice. Any alteration of deviation from above specifications involving extra costs, wilt be executed Authorized only upon written orders. and will become an extra charge over and above the estimate. All agreements Signature_ Paul mcc9n%db, est. contingent upon strike, accidents. or delays beyond cur control. Owner to carry fire, tornado, and Other necessary insurance. Our workers are fully covered by Workmen's Compensation Insurance. SERVICE or FINANCE CHARGES are applicable on past due accounts at the rate of 14/2% month on amounts 30 days past due. which is equal to an ANNUAL PERCENTAGE RATE OF IS%. Such charges are Shown as NOTE: This proposal may be "SERVICE month in CHARGE". purchases There are is made.no SERVICE CHARGE if accounts are paid within 30 days of the end of the withdrawn by us ifnot accepted within 5 days which Acceptance of Proposal The above prices, specifications, and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the wank as specified. Payment will be as outlined above Date of Acceptance Signature Email: davenportelectric@davenportelectric.com 529 Pershing Ave., Pm. Box 4229, Davenport, Iowa 52808 Phone: 563/320-6475 Fax: 563/326-6477 City of .��.. Davenport CITY OF DAVENPORT, IOWA DAVENPORT POLICE DEPARTMENT REQUEST FOR PROPOSALS FOR AUTOMATED RED LIGHT AND "SPEED ON GREEN" CAMERA ENFORCEMENT PROGRAM Purpose The City of Davenport is currently seeking sealed proposals from qualified firms with demonstrated experience in photo red light and speed enforcement to provide and operate photo enforcement equipment and citation processing service as outlined herein. Services to be provided include, but are not necessarily limited to, provision and installation of equipment, system upgrades and maintenance, violation identification assistance, management information reports, and citation processing and mailing services. Vendors must submit a proposal for the entire project (both red light and "speed on green" units). All proposals will be evaluated. Background The City currently has an automated red light camera system in place at five intersections. Three of the intersections are also equipped to detect vehicles speeding on the green cycle. For the processing of citations, an interdepartmental system has been established between the police, municipal court, finance, and information management services. The current vendor has a virtual private website on which the violations are reviewed by Davenport Police Department personnel who then approve those violations for which a citation is issued and mailed by the vendor. The current contract is with Nestor Traffic Systems and is set to expire on September 24, 2009. Citations are issued to violators based on a photograph. The citation is mailed to the registered owner of the vehicle. In the event the vehicle is leased or rented, the lessor can return a copy of the lease agreement that includes the lessee's name and address information and the citation will be reissued to the lessee. Our intent is to operate a photo enforcement system similar to the red light camera system that is already in place. The City plans on maintaining the five (5) intersections that are currently in place. Expansion of this program is possible. Any future sites added to the program would be at the locations and for periods mutually agreed upon by the City of Davenport and the vendor. There exists a separate contract with Redflex Traffic Systems to operate up to five mid -block fixed photo speed enforcement and a mobile speed van. That contract is not affected by this RFP. 1 Method This solicitation is a Request for Proposals (RFP). Proposals will be reviewed by a Selection Committee that will evaluate each proposal according to the selection criteria outlined in the RFP. Interviews may be requested with one or more firms responding to the RFP. All costs associated with preparing a response or attendance at subsequent interviews, are to be the vendor's responsibility. Award of this contract, if any, will be to the firm or firms deemed most qualified, in accordance with the selection criteria, to perform the services outlined in this RFP and other services as deemed necessary by the City. Pricing, while an important factor, will be only one criteria used to evaluate the responses to the RFP. Proposals will be opened at the date and time specified and each firm responding will be recorded as a respondent. Proposal content, including pricing, will be kept confidential until the contract is awarded. The City may reject any proposal not in compliance with all prescribed public bidding procedures and requirements and may reject any or all proposals. The City reserves the right to waive any requirement or condition of the RFP upon finding that it is in the public's best interest to do so. The City reserves the right to award to one or multiple vendors. All proposals will become the property of the City of Davenport. The respondent must clearly identify any part of its proposal deemed to be proprietary information. Proposal Deadline Sealed proposals — one original and five (5) copies will be accepted by the City of Davenport, Purchasing Division, City Hall, 226 West 4th Street, Davenport, Iowa, 52801, until 2:00 p.m. on September 11, 2009. Proposals received after the stated date and time will be considered non -responsive and returned to the vendor unopened. Faxed or emailed proposals are not acceptable. Proposals must be in a sealed envelope or package, and must be clearly marked on the outside "AUTOMATED ENFORCEMENT CAMERAS — RFP#10-16". The sender's name and address should also appear on the outside of the package. Request for Clarifications or Inquiries All inquiries or requests for clarifications must be submitted in writing to the Purchasing Division and must be received by 3:00 p.m. on August 31, 2009. Inquiries may be sent via mail, fax, or email to the following address: City of Davenport Purchasing Division 226 West 4th Street Davenport, IA 52801 Fax: (563) 888-2079 email: purchasing@ci.davenport.ia.us Responses will be sent to all original recipients of the RFP on or before 3:00 pm September 3, 2009, and will be posted on the City's website under "Bids". The City will issue a response in the form of an addendum to the RFP if a substantive clarification is in order. Oral instructions or information concerning the RFP given out by officers, employees or agents of the City to prospective respondents shall not be binding. 2 Project Description The vendor shall provide a photo red light (and speed on green) enforcement system that produces photos, which are communicated directly from the system to the vendor. Prior to issuing a citation, the vendor shall process the photos and electronically transmit the processed photos to the secure website for review by the authorized issuing officer(s). The officer shall be able to approve electronically those images for which citations will be issued. The vendor shall send the citations to the violator via first class U.S. mail and document the process for evidentiary purposes in court. If the violator does not pay the fine within a specified period of time, a second and third notice will be sent by the vendor. Citations that remain unpaid after the third notice will be turned over to a collection agency approved by the City of Davenport. The awarded firm shall provide a representative for contact and field technical work (i.e. moving cameras and repair of malfunctioning equipment). The vendor will also supply management information reports that include the number of violations at each installation, number of violations cited, number of violations not cited, and reasons for non -issuance. Proposals should contain other report data that can be included under the proposed system. Scope of Services The contractor will be responsible for the provision, implementation and continuing satisfactory performance of the hardware, software, vehicle, and services described in this RFP. This includes the integration of all necessary camera and detection equipment, computer hardware and software, any related infrastructure and relationships for citation processing services, training, and any other related services as necessary into a functioning system. Partial proposals are not acceptable. The contractor shall maintain ownership of the equipment throughout the course of this contract but may offer optional terms for lease agreement or per paid citation basis. Services to be performed under this contract include but are not lim ted to: • Provide, install, and make operational, automated enforcement devices for the duration of the contract • Provide, install, and make operational, the computer hardware and software, and all other electronic equipment necessary to support data capture and retrieval • Provide citation processing services that include, but are not limited to: image processing, owner identification, citation and notification preparation and mailing, coordination with Police Department personnel, transferring data as required for collections or to the Scott County Municipal Court, making citation images available on a secure website and tracking and reporting statistical information and data • Maintain a secure website allows officers to review violation photos and choose to issue or not issue a violation citation; the vendor would then process and mail the violations • Maintain a website for violators to view their own violations. • Provide ongoing service and support to photo LIDAR operations such as: equipment maintenance; repair and servicing; system modifications as needed to ensure accuracy and efficiency without reducing hours of operation; staff training; expert testimony in court as needed; and participation in program communications and strategy evaluation • Training personnel involved with the operation of the program • Work closely with City staff throughout all stages of the project to ensure the needs of the City are met 3 Equipment Requirements The equipment proposed must satisfy the following minimum criteria: • Imprint the following information on each image without obstructing the images of the vehicle or license plate: a. Date, time and year of the violation b. Time of the violation stated in military time of hours, minutes and seconds c. The frame sequence d. Location identifiers — name of intersection and/or streets or other appropriate identifiers e. The speed of the vehicle at the time of the violation • Be capable of providing an image visible to the naked eye of the license plate of the vehicle. The image may be digitized for retrieval and archiving purposes; however, the original images must be maintained until such time as the case has been completely adjudicated. • Be able to automatically detect a vehicle that is violating the red light and set speed. • Include camera enclosures that are tamper -proof. • Provide clear and readable images twenty-four hours a day in any type of weather conditions, including but not limited to, bright sunlight, darkness, wind, rain or snow. • Provide images that clearly show 1) the scene of location where the violation occurred, 2) the vehicle in violation identified by color, make and model of vehicle, and 3) license plate of the vehicle including license plate numbers and letters and state of issuance. • Proposals shall describe in detail the maximum coverage area of the camera, how many lanes, etc. • All equipment supplied pursuant to this RFP shall be certified new and current and manufacturer certified to be in good working condition and capable of all warranties. • The proposal shall identify operational standards for the system offered, including down time for the camera, percentage of images that cannot be processed and other operational characteristics that may have an impact on the effectiveness of the system. Technology Requirements • Respondent must propose and supply a product line that, to the best of its knowledge, is not obsolete or near obsolete. • Should equipment or technological upgrades become available during the course of the project, the vendor must offer the City the opportunity to upgrade their equipment at no charge. • Only equipment or production models that have been satisfactorily demonstrated to the City, or that have a demonstrated record of successful deployment by other law enforcement agencies, will be used. The vendor must document successful deployments by including the names and telephone numbers of contact persons as part of the reference requirements of this RFP. • The equipment supplied must be of new manufacture (not used or demo units) and best quality and installed in accordance with approved recommendations of the manufacturer thereof, and must conform to the equipment specifications listed in this RFP. 4 • The equipment must meet all applicable Federal standards and specifications and be of a type approved for this use. • The equipment must be capable of executing its functions so that it performs according to, and fulfills the requirements of the City of Davenport. • Respondent must provide and install all equipment necessary to meet the requirements of this RFP. • The equipment must be capable of detecting and displaying red light violations of target vehicles. • The equipment must be capable of detecting and displaying in a digital readout manner the speed of target vehicles. • The equipment must provide readouts in miles per hour and be capable of recording speeds within an accuracy tolerance of plus or minus one mile per hour (+/- 1 mph) of the actual speed of target vehicles. -• Cameras must be capable of high-speed image capture on multi -lane streets (a minimum of four lanes of traffic) and be capable of capturing high -resolution images of offending vehicles. • Speed and ease of processing - the system must be able to load images in a timely manner (less than one minute) for approval by police personnel. Statistical Analysis and Reports • System must incorporate a statistical computer capable of computing and analyzing time, date, speed, number of vehicles, weather and other data required for automated citation generation and traffic analysis. • Vendor must provide the City with a monthly report within ten (10) days following the end of the month. • The monthly report must include the following: a. The total number of citations issued. b. The total number of images and percentage of total vehicles whose image was taken. c. The total number and percentage of violations, delineated by speed and location. • Vendor must provide the City with a the ability to research and generate its own custom reports. Archiving and Storing • In the event that respondent offers digital image storage systems, the City will require on line storage of images for a period of six (6) months. This does not apply to images for which citations are dismissed, unless the image was part of trial evidence. • The City of Davenport will provide specifications for storage facilities. • Retrieval of archived information must be available within eight (8) working hours of a request for retrieval. System Maintenance • Contractor must provide maintenance on the photo enforcement unit and related equipment, such as but not limited to, the camera, video, sensors, and computer, during the duration of the contract. • Contractor must provide service and support in a timely manner and must provide back up equipment so that no operational down time is experienced. If repairs and replacement parts need to be provided by the vendor, a substitute photo enforcement unit with comparable functioning equipment must be provided at no charge to the City to prevent down time. Any down time in enforcement due to repairs, maintenance and/or accidents (if on a monthly lease agreement) will result in a reduction in the monthly payment to the contractor prorated to the 5 average number of citations issued per day during the highest citation volume month of the current year. • In order to achieve reasonable reliability and availability, the contractor must provide a preventive maintenance program. Maintenance should occur at scheduled intervals. Maintenance should include the running of diagnostics to ensure the early identification of any component failure. • Vendor must provide a mechanism and procedure for backing up all data files. • Vendor must provide security precautions against unauthorized use and accidental destruction or modification of data as a result of human intervention or other disasters such as power failure. Training Requirements • Vendor must provide training of photo enforcement operators and relevant other staff including but not limited to staff from the Police, Finance, and Information Management Services Departments. The vendor must provide technical instruction on equipment use and operation. Such training must be an appropriate blend of classroom, instruction and "hands on" practical training with the equipment to be used. Course content must include the theory of device; the technical knowledge required for court purposes; imagery principles; and actual deployment techniques. • Vendor must supply all technical training materials and handouts in sufficient quantities to cover the training of identified persons. • Vendor must provide the City with the license to duplicate training materials if necessary. • Vendor must provide the training at a City facility. Court Challenges • Vendor must provide on demand a technically qualified witness to provide expe in court with respect to photo enforcement technology if necessary. Citations and Records estimony • Vendor will be responsible for processing and delivering violator images and data on a daily basis to the Davenport Police Department. • Vendor will use the license plate number from the photographs to identify the vehicle owner from the Department of Motor Vehicle records. • Vendor must prepare and mail citations, photos, and required forms within ten (10) business days to all violators for those images approved by Police Department staff. • Vendor must provide an electronic file containing all of the data on the respective citations to the City of Davenport. The file format must be acceptable to the respective parties. • Vendor must maintain and provide supporting records of violations to the City. • Vendor must maintain a proper chain of evidence that meets the needs and requirements of the City. • Vendor must destroy all images within sixty (60) days when the Police Department and the court dismiss citations or when citations are not issued. • Vendor must provide an audit trail of all voided and destroyed images. Documents and Manuals Vendor must provide the City with all relevant specifications, manuals and materials relating to the capabilities and operation of the equipment. 6 Warranty and Maintenance Vendor must warrant and maintain all equipment provided to the City throughout the duration of the contract. Include a complete discussion of the warranty for all equipment in proposal. Invoicing Vendor must coordinate with the City's Finance Department to set up billing and accounting procedures acceptable to the City. Should the respondent propose a citation -based fee, the City will only be billed for those citations that result in money being collected by the City. Delivery Vendor must deliver all equipment F.O.B. to the City. No freight or shipping charges will be allowed. Patents/Copyrights The City requires that all hardware, software and system technology provided by the respondent for this project must be of original development by, or under license to, the respondent and must not infringe upon or violate any patent, copyright, or trade secret of any person or company. The contractor agrees to incur the cost of defending any suit or proceeding brought against the contractor or City, who alleges that all or any part of the LIDAR camera technology provided by the contractor infringes on any patent, copyright, or trade secret. In addition, the contractor agrees to pay all damages and costs awarded against the City or contractor as a result of any such suit or proceeding, including attorney's fees. In the event that such a suit or proceeding is held to constitute an infringement, the contractor agrees to incur the expense of either 1) procuring for the city the right to continue using the technology or any part of it; 2) replacing the technology or any part of it with non -infringing technology that is equal or better than the originally installed equipment; or 3) modifying the technology or any part of it to the City's satisfaction so that it becomes non -infringing. Should none of the above options be possible or feasible, the City shall require the contractor to remove the technology from the City's premises at no cost to the City. The contractor shall be held fmancially responsible for all costs incurred by the City for replacement of the infringing technology with non - infringing technology from another contractor. Contract Term The teiin of the initial contract with the City shall be from the contract execution for one year. The City reserves the right to renew the contract each year for up to four (4) additional years. The total contract term, including all renewals, shall not exceed five (5) years. The contract may be terminated by mutual consent of the parties, or at the City's sole discretion, upon a thirty day written notice. Upon contract expiration or cancellation, contractor shall arrange with the City to remove leased equipment from City property at no further expense to the City. 7 Proposal Format To standardize responses and simplify the comparison and evaluation process, all proposals must be organized in the manner set forth below, separated into sections, with each section titled appropriately with a Table of Contents identifying each section. A letter of interest must accompany the proposal. The letter shall stipulate that the respondent accepts all terms and conditions of the RFP. The letter shall name the person(s) authorized to represent the respondent in any negotiations and the name of the person(s) authorized to sign any contract that may result. A legal representative of the respondent's firm, authorized to bind the firm in contractual matters, must sign the letter of interest. a. Business Organization. The full name and address of the firm that will perform the services described herein. A statement shall be included from the firm that, to the best of its knowledge, there are no circumstances which shall cause a conflict of interest in performing services for the City of Davenport and indicating a willingness to enter into a contract to provide the services described herein. b. Business Financial Condition. Provide a general description of the firm's financial condition and identify any conditions (e.g., bankruptcy, pending litigation, planned office closures, impending merger) that may impede firm's ability to complete or continue the project. Recognizing that substantial capital is required to support an automated enforcement program, only vendors who can demonstrate financial viability will be considered. c. Project Team's Capabilities. The proposal shall indicate how well the team's qualifications and experience relate to this specific project. A project manager for the respondent must be specified as well as the team members and each member's responsibility. A list of all subcontractors, if any, to be utilized by the proposing firm shall be included. Provide for each subcontractor: firm name, address, and contact person(s). Include a detailed description of the work to be performed by each subcontractor. Firms are encouraged to solicit quotes from Disadvantaged Business Enterprises (DBE) if possible. For a listing of certified DBE contractors, visit the State of Iowa website at www.ia.bidx.com/lettings. This section shall also include: 1. Approximate number of people to be assigned to the project. 2. Extent of principle involvement. 3. Team qualifications and experience on similar or related projects. 4. Names of key members who will be performing the work on this project and their responsibilities. 5. Resources available to perform the work for the duration of the project. 6. Respondent's internal procedures and/or policies for work quality, accuracy, and timely customer service. d. Project Understanding and Approach. The responding firm shall state in detail its understanding of the project as outlined and a detailed proposal that includes the firm's proposed methods to complete the project, including availability and resources, the system to be used, installation plan, process for citations, and invoicing method. Details to be included under this section include: 1. Descriptive information on the major system components, equipment, facilities and services, and how they will function together to meet the requirements of the City. 2. Explain the procedure for determining and repairing equipment malfunctions. 8 3. Provide information on the percentage and kinds of errors experienced by the respondent resulting from citation processing services. 4. Provide details on how images will be destroyed when citations are dismissed or not issued. 5. Describe your ability and strength in providing citation -processing services from the time the image is taken until the citation is in the mail. e. References. Include a list of at least five (5) references for whom similar work has been performed. Include contact name and phone number for each. Include references for any subcontractors with contact name and phone number as well. Representatives of the City, at their discretion, may call any of the references listed or any other known references to verify the performance of the firm. Insurance. Firms responding to this RFP shall include a current Insurance Certificate in proposals for the following coverages: general liability, vehicle, and workers compensation coverages. g Pricing Proposal. Vendors may propose either or both types of agreements — per paid citation or lease. Include a detailed explanation of which type of system you are proposing and the benefits and costs to the City. A complete pricing proposal must be included that details the costs of all goods and services that would be invoiced to the City, per intersection or per citation, as applicable. Pricing shall be a significant factor in determining the number of intersections that will receive a system. Proposal Review and Selection Criteria Proposals will be evaluated by a selection committee based upon the following criteria. The City intends to award the contract to the respondent(s) whose system is deemed to be most advantageous to the City. During the evaluation process, the City has the right to request clarifications in order to fully understand the respondent's approach to the project and view of the scope of the work. Criteria and possible points are: Experience, Qualifications and Expertise (maximum 20 points) Experience and reliability in providing similar services to other agencies. History of similar services provided to the City of Davenport, in any. Capabilities and Resources (maximum 20 points) Capabilities and resources available to perform the requested services. Financial health and viability of the company. Project Understanding and Approach (maximum 20 points) Finn's understanding of scope of work and methodology to be used. Pricing (maximum 20 points) Proposed pricing and timeframe to complete. Quality, Thoroughness and Responsiveness of Proposal (maximum 10 points) How well the proposal followed the specified format and detailed all requested information. 9 References (maximum 5 points) Information received from references. Geographic Location of your Finn (maximum 5 points) Location of firm to be providing services and proximity to Davenport. Total points possible: 100 Other Provisions Signature by Responsible Party All proposals must be signed with the firm name and by a responsible officer or employee authorized to transact business on behalf of the firm, partnership or corporation. No vendor may assign or transfer any legal or equitable interest in his proposal after the date and hour set for the receipt of the proposals. City's Rights Reserved The City reserves the right to accept any or all proposals in whole or in part, to waive any irregularities in any proposal, to accept the proposal which in the judgment of the City is most advantageous to the City and to re -advertise if desired. Conflict of Interest The vendor agrees that it presently has no interest, and shall acquire no interest, direct or indirect, that would conflict in any manner or degree with the performance of its service hereunder. The vendor further agrees that in the performance of the agreement, no person having any such interest shall be employed. Interest of Public Officials No member, officer or employee of the City during this tenure or for one year thereafter, shall have interest, direct or indirect, in this proposal or the proceeds thereof. Ownership All documents and materials prepared pursuant to this proposal are the property of the City of Davenport. The City shall have the unrestricted authority to publish, disclose, distribute and otherwise use, in whole or in part, any reports, data or other material prepared under this process. Verbal Agreement No verbal agreement or conversation with any elected or appointed official, agent or employee of the City, either before, during or after the submittal of this proposal shall affect or modify any of the terms or obligations herein contained, nor shall such verbal agreement or conversation entitle the firm to any additional compensation or consideration whatsoever under the terms of this Request for Proposal. 10 Anti -Discrimination The vendor shall not discriminate against any person or applicant for employment because of race, color, creed, religion, sex, national origin or ancestry, sexual orientation, age, marital status, physical or mental disability, or political beliefs or affiliations. Proposals Not Confidential Under Iowa Open Records Law, Chapter 22 of Iowa Code; Disclosure of Proposal Content, "Examination of Public Records," all records of a governmental body are presumed to be public records, open to inspection by members of the public. Section 22.7 of the Iowa Code sets forth a number of exceptions to that general rule, establishing several categories of "confidential records". Under this provision, confidential records are to be kept confidential, "unless otherwise ordered by a court, by the lawful custodian of the records, or by another person duly authorized to release such information". Among the public records which are considered confidential under this Iowa Code provision are the following: • Trade secrets which are recognized and protected as such by law. • Reports to governmental agencies which, if released, would give advantage to competitors and serve no public purpose. Under Chapter 22 of the Iowa Code, the City, as custodian of the proposal submitted in response to a Request for Proposals or Qualifications, may, but is not required to, keep portions of such proposals confidential under either of the above exceptions (#3 and #6 in the Code). If a responding individual or firm determines that a portion or portions of its proposal constitute a trade secret, or should otherwise be kept confidential to avoid giving advantage to competitors, a confidentiality request may be submitted with the proposal identifying which portion or portions of the proposal or bid should be kept confidential and why. The burden will be on each individual proposer to make such confidentiality request and to justify application of a confidentiality exception to its proposal. The City will not under any circumstance consider the entire proposal to be a confidential record. If a request is thereafter made by a member of the public to examine a proposal including the portion or portions thereof for which a confidentiality request has been made, the City will so notify the proposer and will keep confidential that portion of the proposal covered by the confidentiality request, pending action by the proposer requesting confidentiality to defend its request. In that notification, the proposer requesting confidentiality will be given not more than 5 calendar days within which to file suit in Scott County District Court seeking the entry of a declaratory order and/or injunction to protect and keep confidential such portion of its proposal. Absent such action by a proposer requesting confidentiality, and absent the entry of a court order declaring such portion or portions of the proposal confidential, the entire proposal will be released for public examination. If the process for selecting the best proposal, or most qualified firm, includes two or more evaluation stages, in which proposals are evaluated at each stage and the field of competing proposals is reduced, all proposals submitted shall be kept confidential, pursuant to Section 22.7 of the Iowa Code, subsection 6 cited above, until completion of the final stage of the evaluation process in order to avoid giving advantage to competing proposers. Upon completion of the 11 final stage in the evaluation process, all competing proposals shall be subject to disclosure, if not otherwise determined confidential as above provided. 12 P� MSA PROJECT UPDATE , A Review of MSA Projects in Your Community City of Riverdale, IA CLIENT LIAISONS: Kevin Bailey, PE, Team Leader & Office Manager Phone: (563) 424-3701 Email: kbailwey@msa-ps.com Christian R. Cooper, PE, CPESC. Phone: (563) 424-3696 Email: ccooper@msa-ps.com DATE: JANUARY 25, 2022 SANITARY SEWER REHABILITATION PROJECT — PHASE 2 Work on the Manor Drive storm sewer is complete. Work has begun on the repair of sanitary manholes. All of the constructed in place pipe is complete. All the service lines have been reinstated. The grouting of the service line connections has not yet begun. The restoration work will not begin until spring time. WOODS ESTATES EMERGENCY ACCESS ROUTE Plans for this project are complete. MSA is working on the project manual to get this project ready for competitive bidding. MSA's opinion of the probable construction cost (including MSA fees) for this project is $230,000.00 WATER MAIN BREAK ON FENNO ROAD The project has reached substantial completion. MSA will work with the City to prepare a project punchlist. It is agreed punchlist items will be addressed in the spring. CITY HALL PARKING LOTS It is our understanding this project is shelved until funding is available to construct the parking lots. CAPITAL IMPROVEMENTS / MISCELLANEOUS None PROJECT UPDATE MSA Page 1 of 1 P:110800s\10870s1108761PROJECT UPDATES & MEETINGS1Project Updates12022 Updates1220125 Riverdale Project Update.docx Report Date: January 17, 2022 To: Members of the City Council Mayor Anthony Heddlesten From: Fire Chief Chris Bernard Re: Report to Council for 1/5/22 to 1/17/22 Calls: Fire and EMS call activity for the period included the following: • 1/8/22 Fire Alarm 604 Belmont • 1/9/22 MAF 2730 Crow Creek Rd • 1/9/22 EMS 1123 Fenno Dr • 1/11/22 Fire Alarm 604 Belmont • 1/12/22 EMS 500 Belmont • 1/13/22 EMS 4407 State St Training: • Vehicle preventative maintenance • Emergency vehicle driving • Communication proceedure Other: City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com Thu Jan 20, 2022 1:59 PM CLAIMS REPORT Page 1 Check Range: 112012022-112012022 VENDOR NAME REFERENCE VENDOR CHECK AMOUNT TOTAL CHECK# DATE ADAM GUILLION ADRIAN CASTILLO ADVANCED BUSINESS SYSTEMS BRIAN BALLARD BRIAN BUCK CENTURY LINK CHELSEA JEWELL CITY OF DAVENPORT DAVID CRIBBS DENNIS GLEW DONTE PETERSCHMIDT DOUG LITTREL ERIC HUPP FELD FIRE FLOYD BRUNS GORDON FLESCH COMPANY, INC GREG CHAPMAN HOPKINS & HUEBNER, P.C. HUNTER SYMMONDS IOWA AMERICAN WATER JAKOB KLUGER JOHN CLAUSSEN JOHN CLINTON JOHN DEMAY K&K TRUE VALUE HARDWARE KELLY KRELL METRO FIBERNET LLC MID -AMERICAN ENERGY CO. MSA PHILLIP BOWERS QUAD CITY TIMES & JOURNAL STORAGE RENTALS OF AMERICA VERIZON VISA FF REIMBURSEMENT EXP FF REIMBURSEMENT EXP Copier Contract FF REIMBURSEMENT FF REIMBURSEMENT EXP MONTHLY TELEPHONE SERVICE October 2021 Sewer 28E FF REIMBURSMENT EXP FF REIMBURSEMENT EXPENSE FF Reimbursement Exp COMMUNITY XMAS FF Reimbursement Exp 0391559 -IN FF REIMBURSEMENT EXP YRLY CONTRACT 22 FF REIMBURSEMENT EXP LEGAL FEES Fire Exp Reimbursement MONTHLY UTILITIES FF Reimbursement Exp FF REIMBUSEMENT EXP FF REIMBURSEMENT FF REIMURSEMENT EXP WIPERS REIMBURSEMENT STAMPS MONTHLY JAN DEC GAZEBO SANITARY SEWER REHAB -PHASE III FF REIMBURSEMENT EXP 12/14 MEETING STORAGE RENTAL CITY HALL CELL PHONES QUATERLY PAYMENT Accounts Payable Total 222.41 502.84 160.67 261.09 96.70 236.76 464.16 12,459.25 9.67 483.50 48.35 29.61 338.14 256.64 541.52 1,859.00 19.34 10,108.17 183,73 74.54 290.10 464.16 241.75 232.08 14.93 46.40 102.20 10.00 9,465.00 270.76 405.03 238.00 114.50 3,498.91 43, 749.91 8017 1/20/22 8018 1/20/22 8019 1/20/22 8020 1/20/22 8021 1/20/22 8022 1/20/22 8023 1/20/22 8024 1/20/22 8025 1/20/22 8026 1/20/22 8027 1/20/22 8028 1/20/22 8029 1/20/22 8030 1/20/22 8031 1/20/22 8032 1/20/22 8033 1/20/22 8034 1/20/22 8035 1/20/22 8036 1/20/22 8037 1/20/22 8038 1/20/22 8039 1/20/22 8040 1/20/22 8041 1/20/22 8042 1/20/22 8043 1/20/22 8044 1/20/22 8045 1/20/22 8046 1/20/22 8047 1/20/22 8048 1/20/22 8049 1/20/22 8051 1/20/22 APCLAIRP 09.21.21 City of Riverdale IA OPER: KR Thu Jan 20, 2022 1:59 PM CLAIMS REPORT Page 2 CLAIMS FUND SUMMARY FUND NAME AMOUNT 001 GENERAL 110 ROAD USE TAX 301 CAPITAL RESERVE 610 SEWER 21,766.16 59.50 3,225.00 18,699.25 TOTAL FUNDS 43,749.91 APCLAI RP 09.21.21 City of Riverdale IA OPER: KR PRUPDT00 Thu Jan 20, 2022 4:40 PM City of Riverdale IA OPER: KR 09.21.21 PAID THROUGH 1/20/2022 CHECK REGISTER JRNL 1128 CALENDAR 1/2022, FISCAL 7/2022 DATES 1/20/2022 -- 1/20/2022 LAST CHECK OF MONTH CHECK NO DATE EMP NO PAY TO THE ORDER OF CHECK AMOUNT CLEARED VOIDED MANUAL PAGE 1 1 QUAD CITY BANK & TRUST 8054 1/20/2022 22 ANTHONY D HEDDLESTEN 8055 1/20/2022 28 KENT D ROYSTER BANK TOTAL 461.30 1967.65 2428.95 REPORT TOTAL 2428.95 Thu Jan 20, 2022 12:09 PM TREASURER'S REPORT Page 1 CALENDAR 1/2022, FISCAL 7/2022 ACCOUNT TITLE LAST MONTH CHANGE IN ENDING END BALANCE RECEIVED DISBURSED LIABILITY BALANCE 001 GENERAL 303,919,42 23,252.28 002 FEMA DERECHO 11,250.00 110 ROAD USE TAX 98,751.66 59.50 111 I -JOBS 121 LOCAL OPTION SALES TAX 418,227,65 125 TIF/URBAN RENEWAL 323,573.81- 126 TIF 2 158.00- 127 TIF 3 128 TIF 4 150 FIRE AWARDS 96.32 200 DEBT SERVICE 84,264.32 300 CAPITAL IMPROVEMENT LEV 105,356.29 301 CAPITAL RESERVE 310,070,93 3,225.00 302 ROAD REPLACEMENT 51,097.74 303 FIRE EQUIPMENT/REPLACEM 92,505.03 304 2011 CAPITAL PROJECT(BOND 610 SEWER 80,270,50- 18,998.22 18,699.25 611 SEWER - CAPITAL PROJECT 29,245.61 - 280, 667,14 11, 250,00 98, 692.16 418,227.65 323,573,81- 158.00- 96.32 84, 264.32 105, 356.29 306,845.93 51,097.74 92, 505.03 79,971,53- 29,245.61- Report Total 1,042,291.44 18,998.22 45,236.03 .00 1, 016, 053.63 GLRPTGRP 07/01/21 OPER: KR CITY OF RIVERDALE Statement Writer: 00 Summary By: FUND Thu Jan 20, 2022 12:09 PM BUDGET REPORT Page 1 CALENDAR 1/2022, FISCAL 7/2022 PCT OF FISCAL YTD 58.3% TOTAL MID YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED FIRE TOTAL 108,073.00 5,680.86 34,114.58 31.57 73,958.42 ANIMAL CONTROL TOTAL 250.00 .00 50.00 20.00 200.00 OTHER PUBLIC SAFETY TOTAL 11,350.00 .00 56.37 .50 11,293.63 PUBLIC SAFETY TOTAL 119,673.00 5,680.86 34,220.95 28.60 85,452.05 ROADS, BRIDGES, SIDEWALKS TOTA 32,210.00 611.99 9,765.92 30.32 22,444.08 STREET LIGHTING TOTAL 7,500,00 26.96 3,826.27 51.02 3,673.73 TRAFIC CONTROL & SAFETY TOTAL 4,500.00 .00 5,033.97 111.87 533.97 - SNOW REMOVAL TOTAL 18,383.00 256.08 1,942.67 10.57 16,440.33 HIGHWAY ENGINEERING TOTAL .00 .00 670.10 .00 670.10 - STREET CLEANING TOTAL 3,910.00 .00 281.28 7.19 3,628.72 GARBAGE TOTAL 49,000.00 .00 26,314.92 53.70 22,685.08 STORM SEWER/DRAINAGE TOTAL 3,096.00 196.58 11,467.24 370.39 8,371.24 - OTHER PUBLIC WORKS TOTAL 119,975.00 .00 262.12 .22 119,712.88 PUBLIC WORKS TOTAL 238, 574.00 1,091.61 59,564.49 24.97 179,009.51 LIBRARY TOTAL 16,000.00 .00 8,046.00 50.29 7,954.00 PARKS TOTAL 59,615.00 283.96 58,479.46 98.10 1,135.54 OTHER CULTURE/RECREATION TOTA 5,000.00 29.61 4,053.32 81.07 946.68 CULTURE & RECREATION TOTAL 80,615.00 313.57 70,578,78 87.55 10,036.22 COMMUNITY BEAUTIFICATION TOTA 12,500.00 .00 5,030.00 40.24 7,470.00 ECONOMIC DEVELOPMENT TOTAL 20,574.00 .00 10,360.94 50.36 10,213.06 OTHER COMM & ECO DEV TOTAL 1,000.00 .00 12,547.84 1,254.78 11,547.84 - COMMUNITY & ECONOMIC DEV TOTA 34,074.00 .00 27,938.78 81.99 6,135.22 MAYOR/COUNCIL/CITY MGR TOTAL 78,476.00 468.00 48,048.08 61.23 30,427.92 CLERK/TREASURER/ADM TOTAL 55,112.00 19.00 31,785.70 57.67 23,326.30 ELECTIONS TOTAL 4,000.00 .00 .00 .00 4,000.00 LEGAL SERVICES/ATTORNEY TOTAL 8,000.00 10,108.17 31,629.64 395.37 23,629.64 - CITY HALL/GENERAL BLDGS TOTAL 122,067.00 5,630.57 64,694.94 53.00 57,372.06 GENERAL GOVERNMENT TOTAL DEBT SERVICES TOTAL DEBT SERVICE TOTAL 267,655.00 16,225.74 176,158.36 65.82 91,496.64 76,688.00 .00 2,093.75 2.73 74,594.25 76,688.00 .00 2,093.75 2.73 74,594.25 ROADS, BRIDGES, SIDEWALKS TOTA 375,000.00 3,225.00 27,525.00 7.34 347,475.00 CAPITAL PROJECTS TOTAL 375,000.00 3,225.00 27,525.00 7.34 347,475.00 GLRPTGRP 07/01/21 OPER: KR CITY OF RIVERDALE Statement Writer: 00 Report Format: FUNCTION Thu Jan 20, 2022 2:03 PM BUDGET REPORT Page 2 CALENDAR 1/2022, FISCAL 7/2022 PCT OF FISCAL YTD 58.3% TOTAL MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED SEWER/SEWAGE DISPOSAL TOTAL ENTERPRISE FUNDS TOTAL 395,715.00 18,699.25 76,005.49 19.21 319,709.51 395,715.00 18,699,25 76,005.49 19,21 319,709,51 TOTAL EXPENSES BY FUNCTION 1,587,994.00 45,236.03 474,085.60 29.85 1,113,908.40 GLRPTGRP 07/01/21 OPER: KR CITY OF RIVERDALE Statement Writer: 00 Report Format: FUNCTION Thu Jan 20, 2022 2:05 PM REVENUE REPORT Page 1 CALENDAR 1/2022, FISCAL 7/2022 PCT OF FISCAL YTD 58.3% BUDGET MTD YTD PERCENT ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE RECVD UNCOLLECTED GENERAL TOTAL 525,298.00 .00 228,245.93 43.45 297,052.07 FEMA DERECHO TOTAL .00 .00 11,250.00 .00 11,250.00 - ROAD USE TAX TOTAL 55,000.00 .00 24,049.50 43.73 30,950.50 LOCAL OPTION SALES TAX TOTAL 113,484.00 .00 84,107.93 74.11 29,376.07 TIE/URBAN RENEWAL TOTAL .00 .00 7,520.01 .00 7,520.01 - DEBT SERVICE TOTAL 82,251.00 .00 19,744.37 24.01 62,506.63 CAPITAL IMPROVEMENT LEVY TOTA 45,408.00 .00 11,537,45 25.41 33,870.55 CAPITAL RESERVE TOTAL 3,301.00 .00 .00 .00 3,301.00 SEWER TOTAL 395,000.00 18,998.22 93,142.83 23.58 301,857.17 TOTAL REVENUE BY FUND 1,219,742.00 18,998.22 479,598.02 39.32 740,143.98 GLRPTGRP 07/01/21 OPER: KR CITY OF RIVERDALE Statement Writer: 00 Report Format: RFUND RESOLUTION NO. 2022-07 RESOLUTION APPOINTING AD -HOC COMMITTEE MEMBERS AND COMMISSION MEMBERS FOR THE CITY OF RIVERDALE, IOWA FOR CALENDAR YEAR 2022 WHEREAS, pursuant to the authority granted to the City Council of the City of Riverdale ("City") by Section 372 of the Code of Iowa, and Chapters 16, 17, 18, 19, zo and 21 of the City Code, the City Council makes various appointments to its offices and responsibilities annually. WHEREAS, the roster of Officers for the City of Riverdale is labelled as Exhibit A and is attached to this resolution; and NOW THEREFORE, BE IT RESOLVED, BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, SCOTT COUNTY, IN THE STATE OF IOWA: Section 1. That the following appointments shall be made and approved by the City Council: Anthony Heddlesten, Mayor Attest: Kent Royster, City Clerk City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 1 www.riverdaleiowa.com Exhibit A Mayor Pro Tem: City Clerk & City Administrator Treasurer Assistant City Clerk City Attorney: Zoning Administrator Planning 8. Zoning Inspector: Floodplain Administrator Building Inspector Maintenance: Administrator of Public Records: Administration / HR Economic Development Finance: Fire & Safety: Parks & Recreation Planning and Zoning Public Works NPDES Management: Research & Grants Planning and Zone Commission: Five Chair: WendySyverud 12-31-2025 Vice -Chair: Heather Wren 12/31/23 12-31-2021 Teri Stickler 12/31/2023 Steven Townsend 12/31/2025 Kelly Krell Kent Royster Kent Royster Paul Macek and the Firm Hopkins and Huebner Kent Royster Christopher Mathias Scott County Building Department Anthony Heddlesten, Kent Royster Paul Dcamp, Mike Bowden, Kent Royster Paul Dcamp, Mike Bowden Kent Royster Vincent Jurgena Doug Littrel Kevin Adams Anthony Heddlesten MSA Engineering Kent Royster (5) year term: Board of Adjustment Members: Five (5) year terms Chair: ? - 12-31-20 Vice Chair: ?-12-31-2020 - 12-31-28 Mike Mangle 12-31-21 Athena Smith 12-31-2I City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 1 www.riverdaleiowa.com RESOLUTION NO. 2022-08 A Resolution Authorizing Installation of a Fence between Parcel Id # 842601005 and Parcel Id # 842723001 for the City of Riverdale, Iowa 52722 WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and operating under the laws of the State of Iowa, and; WHEREAS, the City has been notified by the residents that adjoining property owners are encroaching upon City of Riverdale's greenspace; and WHEREAS, the City of Riverdale has been in contact with the adjoining property owner and found them to be attempting to perform corrective action; WHEREAS, the City of Riverdale wishes to install a fence between Parcel Id # 842601005 and Parcel Id # 842723001; and WHEREAS, the City of Riverdale sought proposals from Lovewell Fence for the installation of Fence and once was received for $11,500.00; and WHERES, the City of Riverdale hereby wishes to install a fence; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA, Section 1. That Lovewell Fence has provided a quote and the City wishes to install a fence. Section 2. That with Council approval, the Mayor shall execute said agreement and the City Clerk shall witness his signature. PASSED AND APPROVED this 25th day of January, 2022. ATTEST: Anthony Heddlesten, Mayor Kent Royster, City Clerk City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 I (563) 355-2511 I www.riverdaleiowa.com RESOLUTION 2022-09 A RESOLUTION APPROVING CONTRACTOR'S 1ST REQUEST FOR PAYMENT TO VIS-U-SEWER FOR WORK PERFORMED ON THE SANITARY SEWER REHABILITATION PROJECT (PHASE II) FOR THE CITY OF RIVERDALE, IOWA WHEREAS, The City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and operating under the laws of the State of Iowa, and; WHEREAS, Visu Sewer was awarded a contract to perform Sanitary and Storm Sewer improvements in Riverdale, and; WHEREAS, contractor has submitted the initial payment for work completed and the work was reviewed and approved by the City's engineering consultant, MSA Professional Services, and; WHEREAS, Visu-Sewer has submitted Contractor's Application for 106,239.92, and; WHEREAS, the City's engineering consultant, MSA Professional Services, recommends making payment. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA. Section 1. The City Council of Riverdale hereby authorizes the payment request. Passed and approved this 25th day of January 2022. APPROVED ATTEST Anthony Heddlesten, Mayor Kent Royster, City Clerk City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com Contractor's Application fo r Payment No. i Application October 28, 2021 - Jan uary 7, 2022 Perio d APPli anon D ate: Janu ary 12, 2022 To City of Riverda le (Owner): From (C on nector): V isu - Sewer Via En eer ( MSA Professio nal Services, Inc , c MSA Proje ct: City of Riv erda le - Sanitary Sewer Rehabilitation - Phase 2 Con tact City of Riv erdale- Sanitary Sewer Rehabilitation - Phase 2 Own er's Co ntract No .: N /A Con trautaVS Project No. : 21435W-11 Enginee r's Project No. : 10876082 Application For Paymen Cha nge. O rder Summa roved ChangeOnkrs. Num ber Additio ns Deduction s 1 5535. 00 TO TAL S NET CHAN GE BY CH ANG E ORDERS. 5 535. 00 S 5 535.00 C ontra cto r's Certifica tion The undersigned Contracto r certifies, to the best of its knowledge, the following: (1) All previou s progress payments received from Own er on account of Wo rk don e un der the Contact have been a pplied on ac coun t to discharge Contractor's legitimate o bligations inc urred in connection with the Work covered by prior A pplic ations for Paymen t; (2) Title to all Wo rk, materials an d equipment incorporated in said Work, or otherwise listed in or cov ered by this Application fo r Paymen t, will pass to Own er at time of paymen t free an d cle ar of all Liens, security in terests, an d ' encumbrances (except such as are co vered by a bon d acceptable to Ow ner in demn ifying O wner against any such Lien s, security inte rest, or en cumbra nces); an d (3) A ll the Work cove re d by this Application far Payment is in accordan ce with the Con trac t Documents and is not defective. 1. OR IGINAL CO NTRA CT PRICE $ 5189 .427.55 2. Net change by Chan ge O rders, ,. ., ..„.._ , ..». 5 5535.00 3. Current Con tract Price (L in e 1 t 2).._ .... .. ..«««...... ... ...... .... ... ...... ........ .... _.,..„,, .,, ,.,«. .... .. _ .... .. .. S 5189,962 .55 4. TOTA L COMPLETED A ND STORED TO DATE $111,831.50 5. RETA INAG E: a. 5% X 5111.831.50 Work Completed $ 55 ,591.58 b. N?A X Stored Mat erial .... .. .. .. .. . ... ..... 5 c. Total R etainage (Lin e 5. a + L ine 5.b).. S 55.591 58 6. AMO UN T ELIGIBLE TO DA TE (Line4 - Line 5.e) 5 5106,239.92 7. LESS PREV IOUS PAY MENTS (Lin e 6 from prior Application) $ 50 .00 8. A MOU NT DUE THIS APPLICA TION. ... ... .._.__ ...„„.. ...,.„,. .,. ..» ...... .. .......«_. ....— ........_. ...:_:_._ $ $106,239.92 9. BALA NCE TO FINISH, PLUS RETAI NAGE (Colu mn [G for LS] or IJ for UPI t otal on Progress Estim ates + Line 5 .c abo ve) 5 Paymen t of is recommended by: Paym ent of: is approved by: Appr ov ed by: $106.239.92 -, (Line 8 or other - attachplanatio n of the other amount) January 12.2022 Christian R. C ooper - MS A Profess anal Services Date (Li ne 8 or othe r - att ach explanation of the other amou nt) City of Riverd ale Date Fu nding or Fi nancing E ntity (if applicable) ( Date) EJCOCe C-620 Contra ctor's Applica tion fo r Paymen t 0 Naponal Soc iety of Profession al Enginee rs for EICOC. AI gh rued . D06276 - 1 of 1 Progress Estimate - Unit Price Wor k Ea(Couvaa0 CYryo fRiverdale- Saniere Sewer Rebvbait.Von-Phiuc' App0a0,00 Paio t ASplimdon N wrber 1 Octobe r 28, 2022 -Janu ary 11,2022 Applimtio n D atc Jan uary 12: 2022 /` - B C D 8 F 0 H [ .1 Ilan Conine fooaoo n Work Completed 00 Da te (=No. D aaiptlao tn^ Qu�69' Dni6 L4tiFPnce To tal Value to Vam Previom Pay ta.cd Quaauities =ailed Pay Valu e of Work Wmuod this Pa y Total EStivu¢d Value of Wo rk Ma toa ts Present! Y Etar 1 Todl completedoo aM Stored to D ate % Balance to Fi nish oflmm(SJ <m. Period 8,8;8 4 Quantty In stalled Installed to D ate (n ot (04E0 Ole) B-1 ( 1 1 T7 Mr:C ONZR0L 5IiDA 50030,104 1 LS 5325, 00 55/5.00 0.25 580.25 0.25 8812 5 N /A 281.25 2 EXTORIOR C SF 4i - 02 FA 5803.00 59.636.00 50. 00 20. 00 N/A 50.00 25 A % 5243.]5 3 4 MAN HOLEJOINT SEA LING SPECIA L 8112N1Sfi.CASTLNGS"1 8 80. 2640,00 55, 120.00 20. 00 2000 N/A 0.05 29,636-00 5 CASJING STYPE 3 EA 5696.00 22, 088.00 5040 20.00 N/A 5040 80.00 0 .0% 25,120 .00 6 FURNISH 2 CLEAN MH AIVERT 2 FA 5535, 00 1,070.110 20,00 20. 00 5.'/A 4000 0.0% 0 .. 22,088.00 ] M ANHO LEADIUSTX gENT 3 EA 5200.00 2 54002 2 54004 0 N/A 5200 .00 8 9 btCWOR MANH OLE ADJUSTMENT 12 EA 57,17],00 14124.0 514124.00 50. 00 50:00 N/A 2400 .00 50.00 66.7% . 0.0% 120040 - CHEMICAL 2 EA 52140.00 54280. 00 50.00 50.00 N/A 5040 514 124.00 10 GROU T - ENCNUSTA TIONREMOVAL 06 EA 5400.00 56.400. 00 11 54.400.00 11 54,400.00 N/A 54,402.60 0 ,0% 54,28000 II 12 CUT ROOT WAD 19 - EA 275.00 51,425. 00 19 51,425.00 19 51,425, 00 N/ A 51,425.00 68.6% 100.0% 52.00040 CUR ED PLAC E 6 EA 575. 00 5450. 00 6 3450:00 6 5450.00 N/A 2000 13 IN PIPE LW:NG. S" CURED 1.436 1.8 528.45 240954.20 1436 540.854.20 1436 240, 850.20 N/A 2450,00 000:d% 20.00 14 INPLACE PIPE LE0ENG, 10" CURED 04 PL SCEP0PE 363 LE 53275 511,888.25 363 211,888.25 363 511, 88825 N/ A 540 ,854.20 51L558.25 100.0% 1000% 50.00 15 LLN IN 0,02" REINSTATELA TERA I, 1,418 LF. 236.50 251. 757.00 868 531,662. 00 868 531,682.00 I N/A 531.682:00 50.00 06 G ROU T LATF604 2 EA 5100. 00 5200,00 2 522200:00 2 8200,00 N/A 220800 61 .2% 820 ,075-00 18 SW 2 EA 544004 5880.00 50.0 50.00 NIA 100.0% 50 ,00 18 -514 8" 16 SY 85400 52.14,8 00 5 5820.40 6 5120,40 N/A 104.0 O-5 19 SAWCUT B REA KOUT LINE ONSITE 36 LF 54.30 6154. 80 28 81204 0 26 812040 N/ A 5820.40 7751/ 1,340.0 55340 ,00 20 T OPSO IL. 6" TYPE 1 SEEDING 211 SY 5535 51,128.85 50.00 5000 N/A 832040 7]$% 534,40 21 PAVEMENT 230 SY 52.15 S49t3p 50.00 N/A 50 ,00 5 520 0.0% 51,128 85 REMOVAL 32 SY 526.75 5856. 0016.66 . 6 3169050 6 00 % 494. 5695.50 0 » 23 MAN UAL SUBBA SE MA TERIAL. LD"' STMMH.4'DIA 19 i SY 312,55 5244.15 6 570:10 6 51 0 577,10 N/A N/A $7 0 877.10 38 .8% 5667.05 24 2 EA 54.280.00 28,560.00 1.6 56, 848.00 1 .6 56,846 .00 314% 5167.05 STM:MH ,5' DIA 1 EA 55, 885.00 55, 885.00 N/ A 56,848,00 800% 51 ,71200 25 STRUCTURE REMOV AL 0.8 $4,70800 0.8 54.708.00 N/A 5:,708.00 804% 51,177.00 26 PIPE 1 EA $267,50 526].50 1 526750 I 5267 .50 N/ A 5267,50 27 REMOVAL, 12" STORM SEWER.(PVC ). 7 LS 52640 5149,80 7 5E4920 7 5140,80 N/ A 514880 100;10% 50.00 28 12" 10 LE - 5214.00 52,140:00 1 10 52,140.00 ID 52,140 .00 N/A 100 4% 50.00 29 SW-505INTA KE1 BY PA SS859348GMG EA 54,315:00 54,815;90 50,00 $0,00 N/A 52 .14000 100 .0°% 50.00 30 END 3 EA SI50.00 5450.00 3 545500 3 5450.00 1 N/ A .50,00 5680.00 0.096 100.0% 54215.00 31 SEAL 8" ET02SFS r 12 EA 5136.00 51,632,00 12 51,632.00 j 12 51.63240 N/A 50,00 32 .10" 2 EA 5153,00 5306.00 2 5306 ,00 2 $30600 N/ A 51,632.00 1000% 20.00 33 END SEAL, 12" CO NCRETE 6 EA $170.40 51.,020.00 6 51,02040 6 21,020,00 N/A 5306,00 51,020.00 100.0 % 50.00 35 WASHOU T BO RRO W 1 EA 526750 5267,50 1 5267.50 1 2267.30 N/A 5267.50 100 .0% 000 .0^,6 50;00 35 MOBILIZA TION 55 CY S2140 51,177.00 5040 50 .00 N/ A 50.00 50.00 36 SW INTAKE 1 LS 53,000, 00 53,000.00 0.50 51500 ,00 0.50 51.50040 N/A 51500.00 0 .0 % 56,0°% 51,577.00 37 -506 T OP AREA T OP I EA 51.800,00 11819. 00 50 ,00 50 .00 NIA 50)00 51 .00,00 38 INTAKE BO LLARD 1 EA 512204.00 511584.00 50 .00 50 00 32/4 50.00 00% 0,10 81,81940 - J 24 5535.00 55�� 50.00 5000 NIA 5040 0.0% 51,284.00 553500 GnYmxieuls 8189.4218 5111,83 0 Sll 1,83 0 00 1 594 % .596 05 C ILA NC EORD ERS ' -- 1 (ADD moNAL BD0.Lb30D 2 _ 5333:00 8818.00 0 1 8040 1 S0 .00 14% 1 50.00 3 3040 .03 1 50.00 50.00 WA ! 50.00 00. % {i 853540 4 '.. 80.00 54.00 N/A 1 50.08 6 00 7/0! 1 5040 1 1 50.00 I 2000 50.00 N/ A 1 11 0150/0! 50.00 .41-00 600 7/0! 50.00 CW tye^ OrdCfotaIs ... 5535 .0 1 50 .00 1 ' 50 .00 N/A 90.00 5535.00 5114' 8620 Ca rd recte rs A ppltevehee rm0lymn, m w.0 1. 1a. e,m a No leseeona En wn eer: r", 6200 ai ee te mee. 00 62 76 -1 of 1. PFM Proposal pfm Sewer Enterprise Rate ex Re ven ue Sufficiency Study for the City of Riv erdale, Iowa January 21, 2022 Submitted by: PFM Financial Advisors LLC 801 Grand Avenue Suite 3300 Des M oine s, IA 50309 Susanne Gerlach Director gerlachs@pfm .com 515-724-5734 Table of Contents Sewer Enterprise Rate & Rev enue Sufficiency Study for the City of Riv erdale PFM 's Appro ach to Sewer Ente rprise Rate & Revenue Sufficiency Studies PFM's Proposed Scope of Services PFM 's Co mmitment to Iowa Clients PFM's Commitment to Iowa Cities PFM's Commitment to Iowa Proposed PFM Pro ject Team Project Manager Resume References PFM Financial Adv isors LLC Firm Profile PFM's Financial Advisory Practice PFM's Record of Success Proposed Rate Study Fee Proje ct Fees © PFM 2 Sewer Enterprise Rate & Revenue Sufficiency Study for the City of Riv erdale, Io wa PFM's A pproach to Sewer Enterprise Rate & Rev enue Sufficiency Studies PFM does not just show up, execute a project and leave. It is PFM 's go al to become the City's trusted advisor, acting as an e xte nsion of City staff by providing the City guidance and advice on the sewer e nterprise before, during and after a rate study and throughout the fiscal ye ar. Throughout the fiscal year PFM will provide guidance and be available to answer questions for all things relate d to long-term fina ncial planning, including the execution of a new sewer rate ordinance. PFM's comprehensive financial advisory approach allows us to guide you through every step of the rate study process, answering the important questions to ensure the City unde rstands the financial impact of any new rate ordinanc e BEF ORE beginning the sewer rate ordina nce adoption process. If the City requires debt to fund capital improvements, PF M will provide advice on potential de bt options (SRF, USDA, revenue bonds) as wells as sources of funding, both internal (sewer revenues, TIF reve nues, debt service levy, local option sales tax, etc .) and external (grants, federal stimulus funds, etc.) funding sourc es . PFM will ALWAYS represe nt the interest of the City first when making recommendations and providing advice. © PFM 4 Pro posed Scope of Services As pa rt of the Rate and Re venue Sufficie ncy Study for the City's Se wer Enterprise System, PF M shall provide a thoro ugh review and analysis the system's curre nt customer base, current rates structure , curre nt and future revenue requirements, and will pro vide recommendations for alte rnative rate structures. As part of the Rate and Rev enue Sufficiency Study, PFM shall: • PFM will review 5 years of historical se wer revenues, expenditures and c ash balances. • Review and analyze current customer base including usage trends, average billings, etc. • Project estimated revenue impact of each potential rate structur e. ® Identify and group users by ave rage monthly usage. Develo p appropriate user blocks for new potentia l rate restructures. ® Analyze and co mpare new potential rate structures against current and future operating and capital revenue requirements. ® Identify monthly financial impact for all customer usag e ti ers based on each potential rate structure. ® Review the City's capital improvement plan and review funding sources for the capital projects (cash, SRF loans, enterprise revenue bonds, enterprise ab ated g en eral obligation bonds, etc. ). ■ Evalua te alternative rate structures and identify th e thre e most optimal rate structures based on Client's goals and objectives for the project . © PFM 5 Proposed Scope of Service s (Continued) As part of the Rate and Revenue Sufficiency Study, PFM shall: • De ve lopment and preparation of fina ncial and capital planning models. • Deve lo p fina ncial sensitivity analyses (using financial and capital planning models list ed above). Analyze and co mpare to o bjective s/constraints Evaluation of alternative security structures Evaluation of alternative funding and financing approaches The final product will be a presentation of at least three rate ordinance options for the City's consideration and eventual adoption. PFM will prepare a presentation to articulate the findings, alternatives and other points of discussion. PFM will attend meetings with Client's staff, City Council and other professionals as needed to present the final rate option reco mmendations. PFM will provide co mmunications assistance to help sewer system users understand th e impact of any proposed rate ordinance changes. Should new debt be required to fund the capital improvement plan, PFM can provide funding options and rate scenarios to meet any future debt revenue and rate requirements as part of this rate and revenue sufficiency study . © PFM 6 PFM's Commitment to Iowa Clients PFM's Co mmitment to Io wa Cities PFM has served as financial advisor to a vast number of Iowa cities since the establishme nt of the Des Moines office in 1998. PFM brings our vast experience in Iowa municipal finance to every client we serve. PFM currently serves as financial advisor to over 60 cities of all size and complexity across the State of Iowa. Listed on the right is a sampling of Iowa cities* we have represented. © PFM PFM CITY CLIENTS Adel Algona Altoona Ame s Ankeny Anthon Bondurant Brooklyn Carlisle Carroll Cedar Falls Cedar Rapids Clarion Clinton Cliv e C ouncil Bluffs Cushing Davenport D es Moines Eagle Grov e Eldridge Elkhart Emmetsburg Esthe rville Fort Dodge Glenwood Grimes Hampton Harlan Johnston Knoxville Lake Mills Lakota Laurens M arath on Mediapolis Melbourne Melvin Minburn Monroe Montic ello Muscatine Norwalk Odebolt Ogden Oskal oosa Panor a Pella Perry Pierson Pl easant Hill Pocahontas Polk City Prairie City Renwick Riverdale Spencer Templeton Van M eter Washington Waukee W est Bend West Des Moines Winterset As of January 2022. Clients include on the list were selected based on the cli ent type, acc ount size, and/or other non-performance based criteria to show a repr esentative list of clients. A full list of clients is available upon request. The list of clients does not necessarily represent any testimonial. 8 PFM's Co mmitment to Io wa PFM is committed to developing long-term relationships with all our clients. PFM currently serves over 110 clients in the State of Iowa including school districts, utilities, countie s, airports and the State of Iowa. Listed below is a sampling of the Iowa clie nts* we have represented. Ankeny Community Schools CAM Community Schools Davenport Community Schoo ls Decorah Community Schools Des Moines Public Schools Iowa City Community Schools Newton Community Schools North Polk Community Schools North Scott Community Schools She ldon Community Schools Southeast Polk Community Schools Waukee Community Schools West Des Moines Community Schools Algona Municipal Utilitie s Osceola County Rural Water, IA Alta Municipal Utilities Oskaloosa Water Department Cedar Falls Utilities Park Vi ew Water & Sewer District Coon Rapids Municipal Utilities Perry Waterworks Des M oines Area WRA Pow eshi ek Water Assoc . Harlan M unicipal Utilities South Central Iowa Solid Waste Agency Iowa Lakes Regional Water Urbandale Sanitary S ewer District Laurens Light & Power Urbandale Wat er Utility Lyon & Sioux Rural Water Urbandale -Windsor Heights SSD M arshalltown Waterworks Waverly Light & Power Metro Waste Authority West B end Utilities Osage Municipal Utilities West Des Moines Water Works OTHER PFM CLIENTS Community Y of M arshalltown Des Moines Regional Transit Authority Des Moines International Airport Authority Guthrie County Airport Authority, IA Stat e of Iowa Iowa Finance Authority Audubon County Delaware County Jasper County Musc atin e County Scott County Shelby County Wright County © PFM As of January 2022. Clients include on the list were s elected based on the client type, account siz e, and/or other n on-performance based criteria to show a repres entativ e list of clients . A full list of clients is available upon request . The list of clients do es not necessarily represent any testimonial . 9 Proposed PFM Project Team Susanne Gerlach • s� • Director located in the Des Moines office. 15 years of municipal finance experience. Currently serves as proje ct manager for over 40 engagements including the Cities of Ames, Clarion, Clinton, Clive, Eagle Grove, Knoxville, Muscatine, Norwalk, O skaloosa and West Des M oines; Audubon, Wright and Muscatine Counties; and various school districts including Ankeny, Des Moines, Iowa City, Southeast Polk, Wauke e and West Des Moines Community School Districts. Other areas of expertise include : Long-term financial planning and cash flow analysis for all types of funds (i .e. debt service, LOSST and utility enterprise funds) Debt management including debt structuring and sizing; debt profiling; and refunding analysis - Credit analysis and strategy Referendum financial planning and strategy Bache lor of Arts degree in Marketing Summa Cum Laude from Simpson College. Registered Municipal Advisor Representative (Series 50). © PFM 11 References Please fe el free to contact any of the following cities where M s. Gerlach provides sewer enterprise rate planning services: City of Bondurant, Io wa Ms. M arketa Oliver, City Administrator Phone: (515) 630-6987 E-mail: moliver@ cityofbondurant.com City of Carlisle, Iowa M r. Deven M arkle y, City Administrator Phone: (515) 989-3224 E-mail: dmarkley@ carlisleiowa. orq. City of Norwalk, Io wa Ms. Jean Furle r, Finance Director Phone: (515) 981-9522 E-mail: jeank@norwalk. iowa.gov © PFM 12 PFM Financial Advisors LLC Firm Pro file O ur Principa ls Ex pertise + Insight = Ingenuity The PFM Group O PFM • We are avid problem -solvers, using our collective expertise to d eliver the be st solutions. We mine the experience of our colleagu es, combining wisdom and agile thinking to develop answers and execute strategies for our clients . Curiosity + Commitment = Sustainability • We are committed to understanding our clients' needs and achieving their goals. We ar e collaborative advisors, mentoring the next gene ration, nurturing curiosity and preparing both our clients and ourselves for the future. Diversity + Grit = Res ourcefulness • We believe it takes both diversity of thought and background to und erstand the integrated and textured worlds of our clients . We use that und erstanding to work sm art, digging d eep to deliver, both for our colleagues and our clients . Partnering with our cli ents in powerful ways, we bring a wealth of perspectives to generate b ett er ideas and better advice. 14 PFM 's Financial Advisory Practice Public Financial Management, now doing business as PFM Financial Advisors LLC (" PFM "), was founded in 1975 on the principal of providing sound independent financial advice to state and local governments. PFM has grown from the initial staff of four in 1975 to over 600 professionals in 41 locations throughout the U.S. PFM is NOT a broker/dealer underwriting firm. PFM serves ONLY the financial interests of our clients — no one else . • FOU NDED IN 1975 AD VI CE FO R PEO PLE TRA NSFORMING TNF .I R WORLD Bene fits of PFM's Financial Advisory Approach Unmatched de pth of knowledge and re sources drawn from broad national presence and local expertise Creative solutions based on the mo st re cent financial strategies and techniques available Long-term financial planning and cash flow mode ling expertise Lowe r borrowing costs Strategies to reduce tax paye r impact of long-term borrowings Credit strategy advice le ading to e nhanced ratings Solid knowledge and understanding of Iowa statues and public hearing requirements Extensive experience financing projects funded by TIF increment Provide financial impact analyses for recent and proposed legislation 0 © PFM 15 PFM 's Reco rd of Success PFM was once again the #1 ranked* municipal advisor in 2020 for the State of lowa, the Midwest and the United States. PFM offers significant experience that rivals any underwriting firm with the independence of a dedicated Indepe nden t Municipal Advisor. 2020 Full Year Iowa Overall Long Term Municipal New Issues Municipal Financial Advisory Ranking - Equal to Each Financial Advisor Source: Refinitiv # issues $ in millions PFM 60 Piper Sandler & Co 653= Baker Tilly Municipal Advisors 11 _'I 229 Speer Financial Inc 52 169 DADavidson&Co 4 50 Independent Public Advisors LLC 7 41 Longhouse Capital Advisors 1 32 Stifel Nicolaus & Co Inc 1 25 Dorsey & Company Incorporated 1 7 Northland Securities 1 2 803 1,204 Ranked #1 for 23 consecutive years Note: Ranking information is bas ed on Refinitiv 2020 ranking of financial advisors. Pro posed Financial Advisory Fees Sewer Rate & Rev enue Sufficiency Pro ject Fee For services re lated to the Rate and Re venue Sufficiency Study, PFM shall receive a one-time fee, payable upon completion of the scope of services, as follows: Sewer Rate & Revenue Sufficiency Study: $6,000 The fee proposal assumes the scope of services outlined in this proposal will require approximately 60 hours to complete. If the study requires significantly more hours than e stimated, PFM will notify the City . The final fee shall only be revised upon mutual agreement of PFM and the Client . PFM's fees are all-inclusive and include all anticipated services listed herein including: Sewer enterprise cash flow development Attending meetings as necessary (virtual and in -person) Provide fiscal year budget guidance Sewer rate ordinance assistance Communications assistance to help sewer system users understand the impact of the proposed rate ordinance changes . PFM does expect to be reimbursed for reasonable out-of-pocket travel expenditures incurred including mileage and meals . Such fees shall not exceed $500 per year. © PFM 18 Conclusion PFM and the proposed project manager have extensive experience providing sewer rate & revenue sufficiency studies to Iowa cities. PFM has a fully staffed Des Moines office immediately availabl e to begin working with the City. PFM is a highly experienced financial advisor serving the needs of Iowa citi es and other municipalities for over two decades. PFM 's comprehensive financial advisory approach to rate studies answers all of the important questions BEFORE a new rate ordinanc e is adopted . PFM's goal is to develop a long-term partnership with the City, advising and providing value not just on this project, but becoming an extension of City staff . © PFM 19 Thank You h Director (515) 724-5734 gerlachs@pfm.com pfm IMPORTANT DISCLOSURES A BOUT PFM PFM is the marketing name for a group of affiliated companie s providing a range of services. All services are pro vided through separate agre eme nts with ea ch company. This material is for general information purposes only and is not intended to provid e spe cific advice or a spe cific recommendation. Financial advisory services are provided by PFM Financial Advisors LLC and Public Financial Management, Inc. Both are registe red municipal advisors with the Securitie s and Exchange Commission (SEC) and the Municipal Securities Rulemaking Board (MSRB) under the Dodd -Frank Act of 2010. Investme nt advisory se rvices are provid ed by PF M Ass et Management LLC which is registered with the SEC under the Investment Advisers Act of 1940. Swap advisory services are provid ed by PFM Swap Advisors LLC which is registered as a municipal advisor with both the MSRB and SEC under the Dodd -Frank Act of 2010, and as a commodity trading advisor with the Commodity Futures Trading Commission. Additional applicable regulatory information is av ailable upon reque st. Consulting services are provide d through PFM Group Consulting LLC. Institutional purchasing card ser vices are provid ed through PFM Financial Services LLC. PFM's financial modeling platform for strategic forecasting is provided through PFM Solutions LLC. For more information regarding PFM's services or entities, pl eas e visit www.pfm.com. © PFM 21 -A 6 a . _ D r-.-ue�.100 �,z,a- SSA) o00 Jsti. ,,,i. } S ,00n 0 100 !SS G a-6-er,w 1 /G o Pti/,.LeJZe -e. scR.P. ) -926,36$ - 3/2,833uarTS F, C0-dY t . 5'.26,365 fen 31,aS3,Y7o 3 / a, , 8 3 S 08Y3/l...,cc. -1 ei R Co N I C 2,0 51 2 6 o FA:.,.r Lo -.-7° -c P a-wt..ia-.r' ALs S S7, 81 3 9 57, 8!3 205,24-a 51•2817p'^c"`.: ,4a- us, r ,t v,...4 -t- 3 s ef X15 X S Y oo m^ 3 2, `%p o 3/ 2, e 2g .C. -.if ) 10 3 6 vay. t c y� A a, co Iv (c 3S pS G Y, boo ^ � 1, Soo .� .S, ,2 Co LC/Lwc t /o S % to -L -‘.to -L-‘. a'ros et r ,et -,r ca-ci d' 0t 4-L " - r3 /0J -e --t. �as a(. — gv9iq,Q,, ARCoN1c . 2817 1- J051 = • 3869 ,a."" A., X./.Sz = 5396 •x3395 -rJ.230 _ %r S,62s 6..-- � .� / /.2 /Raze__ .8 / Anrr % eg4C.'6R -2 e 3 .0 'ra1,S// -a-2- Petro + 6 / �' /6,3 L o %7510 sa 2.5."7 2o0 e /43 Or -4 1 m r 2 r, .. .P..e.r - jot /6,330 '45 `/9a jr 2, S.� o --i .Z S a.. 9 z 22S,a"p /33.2( ct,a /6' yea._ 4w°y '_pP .oryo ro on' �36o, on F -r, a.) f ? f53.1, ,a.. //R./Ant A note from the City Administrator Dear City Employees, The City of Riverdale employees are the most essential part of our organization. So, thank you for choosing us. We hope that you find working for Riverdale a great and rewarding experience. This manual is created to provide you with a brief summa of the personnel policies, procedures, and benefits information of the City Shouijj 1 have any questions please free feel to contact me. Sincerely, Kent Royster 11 Page 1.o PURPOSE The purpose of the Employee Manual is to establish a fair and equitable system of personnel administration that will facilitate efficient and effective public service for the City. This manual is written for all of City of Riverdale Employees regardless of status. Employees are expected to read through this handbook and retain it for future reference. Should employees have any questions regarding any policies, they should speak to the City Administrator/Clerk. If at any time there is a conflict between this manual and an applicable state or federal statues, or both, the terms of the actual or statute will govern in ses. 1.1 ADOPTION AND POLICY, IETMENT These policies and procedures are adq i �l by resolution 9,71A f the City council. Policy amendments shall become effective upon consideration and adoption by the City Council. All parts of this m�a�ual are to be adhered to unless waived by the City Council action. 1.2 CHANGE I LICY The policies in this handbook fe subject to chats` ;e at the sole discretion of the City of Riverdale We will notify, you o appropriate means. Changes will We,,on dates"determi is �b,y the City, and you may not rely on policies tbat Have been, supersede 2 Page 2.o EMPLOYMENT POLICIES 2.1 AT -WILL You are an "at -will" employee. You may resign your employment at any time and for any reason, and the City reserves the same right to discontinue your employment at any time and for any lawful reason or for no reason at all. Nothing in this Manual changes the at -will nature of your employment with the City. This employee manual is not intended to create any contractual rights in favor of you or the City. This manual is not to be construed as an employment contract or as a promise i that you will be employed �� for any specified period of time. At -will employees are xlo,subject to the just cause rno. standard for discharge. 2.2 EEOC It is the policy of the City of Riverdale to applicants and program beneficiaries; to employees; to provide program and empld handicapped and to administer its progranis' against any person because of raaepicreed, color age, familiar status, political affihat',lq p.citizenshipo The Mayor has ultimate responsibl action/equal opportuml policies and proced compliance with rel rogram. The total �e ,affect equal, oppo w �tir,u � �7 r mt fedetdiLand state,,stati o �>� _rn , "de equal opportunity to all employees, de equal opportunity, for advancement of ent facilities whicnry accessible to the er that doeslspot discriminate b sex, national'Ain in, disability, ,exual orientation. inistration of the affirmative equal opportunity into all nd a formative action and ensure The right of appeal and ;ecours 's guarante`d by the City of Riverdale. Any person who �t �A $� � a . feels that ligar she has been dgni��l��rxuloyme�.; participation, representation; or service in any, rb tam chit9nister b 'the Gity Riverdale because of race, creed, color, religion, ug[�i� iin t v �ai sex, national origin, age,disa i iiy, politicia affiliation, sexual orientation, or citizenship has thefiright to file an cqual opp`or nity complaint. Information and assistance relative to equal op`g'o tunity compli'nts shall provided by Davenport Civil Right Commission, who you can'contact at (563 X326-7888. 2.3 Ani cans wit Disabilities Act The Americans wi a ilities Act (ADA) and the Americans with Disabilities Amendments Act (ADA`' kare federal laws that require employers to not discriminate against applicants and individuals with disabilities and, when needed, to provide reasonable accommodations, so that they may perform the essential job duties of the position. It is the policy of the City of Riverdale to comply with all federal and state laws concerning the employment of persons with disabilities and to act in accordance with regulations and guidance issued by the Equal Employment Opportunity Commission (EEOC). Furthermore, it is the City policy not to discriminate against qualified individuals with 3IPage disabilities regarding application procedures, hiring, advancement, discharge, compensation, training or other terms, conditions, and privileges of employment. 2.3 Anti -Harassment and Discrimination The City of Riverdale wishes to create and maintain a work environment in which people are treated with dignity, decency, and respect. Our environment should be characterized by mutual trust and the absence of intimidation, oppression, and exploitation. Employees should be able to work and learn in a safe yet stimulating atmosphere. The accomplishment of this goal is essential to our mission".h For that reason, the City of Riverdale will not tolerate unlawful discrimination or bassment of any kind. Though enforcement of this policy and by education of emploees, the City will seek prevent, correct, and discipline behavior that violates this P All employees, regardless of their position, are! covered bp,04 are expected to comply with this policy, and to take appropriate mq s z 's to ensure that prohibited conduct does not occur. If there is a complaint, please riat2 a superior immect ' 2.4 Sexual Harassment Sexual Harassment in any form" form of discrimination and is unlaly According to the Equal Emplo ent harassment is defined as `,unwelcom'€spxua other verbal or physgcaJ;,cou fuQt of a seal na IP.t ti 16114M .1. Sexual Harassment'cttimes in iri} y forms vfrrb 1, non-verbal and physical. None of which Jy. o libited undct°tls policy. Sexual harassment is a wader TitleV#I,bof the Civil Right Act of 1964. ortunitv:w,Commission (EEOC), sexual Vances, requests for sexual favors, and will be tolerated. If thee s a cq$t,- Taint, please notify a supervisor immediately. ace Viol a�un We reeognize that vwbleraCq. in a firm, cosisidered respoitSe. in human anti�a911:4d financial teritY's It is our goal tt1'�1}aye a workplace free from acts or threats of violence and to effectively respond if such act,,orthreats�otviolence do occur. rorkplace is v growing problem nationwide necessitating yers. The costs of workplace violence are great, both 2.6 Retaliation In no case will the City of Riverdale tolerate retaliation against any person raising concerns under these policies. Retaliation can include verbal or physical conduct or other action that is directed toward an individual for complaining harassment or discrimination. Retaliation can also include adverse action taken against an employee who participates as a witness or other participant in the complaint process. Wage 2.7 Whistleblower A whistleblower as defined by this policy is an employee of the City of Riverdale who reports an activity that he/she considers to be illegal or dishonest to one or more of the parties specified in this Policy. The whistleblower is not responsible for investigating the activity or for determining fault or corrective measures; appropriate management officials are charged with these responsibilities. Examples of illegal or dishonest activities are violations of federal, state or local laws; billing for services not performed or for goods not delivered; and other fraudulent financial reporting. If an employee has knowledge of or a concern of illega`1'or dishonest fraudulent activity, the employee is to contact the City Administrak'br, 1VIa3or or Council Member. The employee must exercise sound judgment to avotcj baseless a1 ations. Whistleblower protections are provided against retaliation. Insofar as possible, t maintained. However, identity may have investigation, to comply with the„law and to proms' of defense. The city will not retaliate; against a limited to, protection from retaliation, as termination, compensation decreases, physical harm. Any whistleblower who believes contact the City Adrzurirs'tr'ator, Mayor, toCorinC whistleblower for ip10tection against retaliaUon does r personal wrongdoing thrh is alleged and investigated. o important areal confidentiality and nfidentiality of the whistleblower will be ' e disclosed to conduct a thorough ocu"sed individuals Iffeir legal rights eblower. This includes, but is not verse employment action such ssignments and threats of M retaliated against must er immediately. The right of a as rant include immunity for any 11 be promptly submitted to the City iW and coordinating corrective action. any estionsregarding this policy should contact the City ?ree Workplace ii It is the policy of thak,Crty oi' uerdale that all workplaces of the City shall be free from illegal use possession' trp d}'s1bibution of controlled substances by the City's officers and employees. This policy ' eludes all agents of the City, including but not limited to, contract employees and independent contractors and regardless of designation as full, part-time or temporary employees. 2.9 Notification of Arrests and other Governmental Action Employees are expected to perform their assigned jobs, respect and follow City policies and obey the law. In the event that you are arrested or receive a citation for any crime, have any criminal charges filed against them, receive notice of the disposition of any criminal charges pending against them (including, but not limited to, a conviction, a guilty 51 Page plea, a plea of nolo contendere (no Contest), or deferred judgement or receive notice of any charges relating to operating a motor vehicle while intoxicated, they must notify their direct supervisor. Notification to the Supervisor must occur within five (g) business days of notification to the employee. Employees whose duties require possession of a Commercial Driver's License and/or who regularly and frequently operate City vehicles must report all charges and citations, including traffic tickets. Other employees need not report such traffic tickets. Wage Section m.o EMPLOYMENT PRACTICES 3.01 Employee Recruitment, Selection and Hire For all openings, the City will advertise the position through a variety of means to attract the highest qualified candidates for all positions. 3.02 Nepotism/Employment of Relatives To reduce the possibility of divided loyalties and the app pee of favoritism, applicants who are relatives of part-time and full-time employees th elected officials, shall not be hired, promoted, or transferred to any position unle pgroved by the City Council. 3.03 Employee Classification All employees of the City hold positions claSS tdd either as exec t_ or non-exempt under the Fair Labor Standards Act (FLSA) T11`' ederal law requir�esA'pat all non-exempt positions be paid overtime, or be given compe atory tir{ey for each hoop worked in excess of forty (40) during the work weeks Each positio has4boer'reviewed and; assified under FLSA and that information shall; by ovided to t ' ihployee at the time of hire. An employee can determine whet1i job description. Nonexempt emplo (FLSA). on -exempt position from the b9 air Labor Standards Act Exempt employees- gene'rplly executives or *pagers or professional, administrative, or outside sales staff who are exeiiiptafrom the minimum wage and overtime provisions of the FL pt�enployees hold john t a naneet the standards and criteria established under the FLSA by tlie,US Department of Lab 'tr. �;..r sir �� Permanenl_ ull-time emplo ,ewes are not in a temporary status and are regularly scheduled to work 40 lours per weel ;'.ii Geneiv they are eligible for the full benefits package, subject to the terms, conditions, and limitations of each benefit program. Permanent part tii ze c'm lt� oees are not in a temporary status and are regularly scheduled to workless t ta; e full-time schedule but at least fifteen (15) hours per week. Regular part-time employees are eligible for some of the benefits offered by the City, subject to the terms, conditions and limitations of each benefit program however will receive all benefits mandated by law. On -call employees are hired to work on as -needed basis and could work anywhere from less than a part-time employee schedule to a full-time employee schedule based on departmental needs. Employment beyond an initially stated period does not in any way imply a change in employment status. Paid on -call employees are eligible for IPERS if they meet the eligibility requirements as outlined by IPERS and any other benefits mandated by law. 71 Page Volunteers are individuals that volunteer their services to a department within the City who is not on the payroll and for whom no payroll taxes are withheld. 3.04 Anniversary Date An employee's anniversary date is established on the first day of employment. 3.05 Physical Exams City Employees may be required to have a physical exam when allowed by applicable by law, when necessary for the employee's health and safety or;,f there is a question regarding rs: the employee's ability to continue in their position �Eailure to submit to a medical examination shall result in a suspension withoutl} y, subject to review by City Administrator. The expense of the physical will be iMby the City. 3.06 Workplace Safety It is the expectation of the City that eve Reasonable efforts will be made to promos ployee is entitled'thyork safe conditions. cident prevention. The City will endeavor to maintain a safe antl,liealli�al" workplace b ',F providing safe working equipment, necessary 15000 protection, aricl in case of injury,the best first - aid and medical services availabl$, Y all employees>,do their part and have a healthy attitude towards accident prevention'. oss` co t of and improved safety on the job, a safe work environment can pe achieved. In the event of a no'' rsf attention of a suite? equipment (PPE) is nee provided mast be workin 3 0�% On the'Job Injuries z�, , sm If an empovc'e or volunteer becoes injured while in service to City of Riverdale and seeks medical treatment, 'the employee or volunteer must contact the Mayor, City Administrator',' or the Fire Chic ' then seek treatment. The City of Riverdale is the primary v insurance. If the ei,��loyee orwelunteer submits the claim to their private insurance, that becomes the primary' and the;L.(ity will not consider it a Workers' Compensation claim. The City of Riverdale does; of have a designated Physician. 3.08 Dress Code It is the policy of the City of Riverdale that each employee's dress, grooming, and personal hygiene should be appropriate to the work situation. Radical departures from conventional dress or personal grooming are not permitted, regardless of the nature of the job performed. Every employee has some contact with others, and therefore represents the City of Riverdale in his/her appearance as well as by his/her actions. Quality service to the public includes the clean and professional appearance of the people who provide those services. All employees' clothing should be professional and Wage 1S found it should be brought to the ately. If training or personal protective to;, the attention of a supervisor. PPE once appropriate to the work performed, as set forth in these policies. The properly attired employee helps to create a favorable image for the City. Tattoos and body piercings (other than earrings) should be appropriate for business environment. If found to be inappropriate they will be forced to cover up the tattoo. 3.09 Vehicles This policy shall cover all employees and volunteers. The City employee shall obey all traffic and safety laws, including safety belts. No smoking shall be allowed in City vehicles. In the event an employee uses their personal vehicle, sii use shall be allowed if the following conditions are meet: 1. The employee shall submit a valid driverss'1ice n'se upon hire if they expect to v' a ri drive for a condition of an employme 't3 z. The employee shall submit a mileage reimbursement.` nW 3. The employee shall obey all ruleshand regulations of theCity while using their personal vehicle on City business 4. City insurance will provide liability coverage `(O Only), the coverage secondary to (excess of) the employee" auto insurance,.,,r }t. 3.10 Phones It is the policy of the facilities for the pur infrequent and shM 3.11 Internet*, Employe re„ mail nicSfsages may in an eth cal and respo City provic subject to anko be aware that information from remain in the City's`metl is subject to all the poh'&i f Riverdaleyhhat tel`ep o es are ailable throughout all City 'ucting Chlybusl e s.personal phone calls should be brief, the wd1 n ,!1 Policy _'' an ern 9; sent air ressb s,a nori al part of their job duties, from which e- ceived "Employees who use email are expected to do so e. Employees have no right to privacy while using the e-mail or Internet Any or all e -mails may be observed by others, and if n records request, could be released to the public at -large. Users should "delet o'n`ly of electronic information will often not erase such q systen , ,', storage until it is overwritten with other data and it may 1 either on various back-up systems or other forms. Internet .g harassment, sexual harassment, and EEOC) 3.12 Personnel Files The City of Riverdale maintains a personnel file on each employee. Personnel files contain job related information such as the employment application, performance evaluation, pay or job changes, signed job description and disciplinary action. The City is obligated to follow Iowa Code 91B.1. To ensure personnel files are up-to-date at all times, employees should notify the City Administrator of any changes in their name, telephone number, home address, Wage suspension without pa t 4 fii m Y i L Whenever. possibl � customer's When posse withholding instructions, number of dependents, beneficiary designations, scholastic achievements, and the individuals to notify in case of an emergency. 3.13 Employment Separation Should you decide to leave City employment, you are asked to give reasonable notice of at least two weeks, present a written resignation. When employment separation is due to disciplinary action, no notice period will be required. 3.14 Code of Ethics/Rules of Conduct The employment of every employee shall be c, satisfactory performance of duties, and complian 3.15 Work Schedules and BreA The employee's direct supervisor will establis'l j. a.m. — 5:00 p.m. Those hours wij14n,eed to be cove'ii 3.16 Attendance and Ptitt The City depends on the reliable and p ictual at the beginning of e9ph<< �f as well atffer bre fit upon acceptable conduct, p,Oirsonnel rules and regulations. 'City Hall hoi rs are from 8:00 dance'bkeach employee. This includes d lunch= periods. n,. If an employee aticndance records show, `attendafinf' or tardiness, they are to be reviewed by the Sujieni.0r who will have'the authority to issue reprimand and/or ecoiTi ;ienc1 termination of the employee to the City Council. as the time missed does not affect fellow employees or adversely, oyees may schedule personal time off in advance. le within the ^r%q}mal office schedule, the employee may make up the time � An�,Ar:.� missed durin .the week m Much the i ime was missed. The employee must have the permission of their, sup ervisoi to make up time. t °Gu fr(a; 'lt5 3.17 UnauthQ1,zecl,leave Unauthorized leave is defined as any absence from duty, which has not been granted or approved in accordance with the established policy or procedures set forth in this manual. An unauthorized absence by an employee of two (2) or more working days shall be considered a voluntary resignation. 3.18 Time Records Each hourly employee is responsible for completing a time record for hours worked and submitting it to his/her supervisor. The supervisor is to review the time records to verify hours before approving the time record and signing off as approved. 10IPage 3.19 Political Activity City employees are free to engage in political activities such as campaigning for candidates and contributing money to candidates and/or parties of their choice during non -working hours. An employee may not make any political endorsement in connection with their job. A City employee may not secure or attempt to secure a job appointment for another person with the City for the purpose of influencing the votepr political action of that person. 111 Page 4.o Time -off and Benefits 4.1 Payroll Employees are paid twice a month (semi-monthly), except Council members are paid quarterly, and the Mayor is paid monthly. Paychecks normally be distributed on Wednesday following regular scheduled council meetii s Tf the payday falls on a holiday or unavoidable circumstance in which City Hall is eilb pay checks will be distributed the following day. Timecards are to be turned into`fie'CitPyr°A ministrator by no later than noon the Monday prior to payday. Payroll checks should be cashed or depO Holding checks for more than three weeks 4.2 Direct Deposit All employees hired after July 1, 2d�ih may choose the bank of their choice, cost to the employee to have direct del ositio°. 4.3 Pay Deduc � 4� �tt� nsd The City is requiredm'hy;,law to i4� ke certai ediictions from every employee's paycheck. Among these are fedel%',and stafie'income taxes, social security, Medicare tax, and IPERS Ii A y contributi,� 5 ,P RS is �o"lir tliry fo'r part tinied.elected officials. See City Administrator for further details'regirding 4' 4 Temporary pay Increases If an emplovee�s duties aretemporaril expanded, the Council may grant an employee a temporary pa `y increase by CoiAcil resolution during the time the employee is responsible for additional duties, Once theemployee returns to the previous job duties the pay will be reset to the origmal`rsatary within three (3) Leeks of being issued. result in disciplina' y action. peed to bflriTiolled in direct deposit. Employees have motthan one account. There is no the CiG} pf Riverdale. 12IPage 5.o Time off Benefits 5.1 Holidays Permanent part-time employees and permanent full-time employees will receive ten (1o) holidays off work with pay as follows: si?rr New Year's Day Independence Day q'�aa�]sgiving Day Martin Luther King Day Labor Day '�S ' bay aff llanksgiving Memorial Day Veteran's Day Christma ciE e Day QN ii �ti" ,,m,,u4 Christmas Dd ,,;, If a holiday falls on Saturday, it will b observed mil', kin will be observed on Monday. If a oliday7occurs dun vacation leave, it is not counted against vacation time. Permanent part-time e they are regularly schiedule 5.2 Vacation'I'ime A>L h9 Employees' s aIl' sccrue vatati £�t ran;! � swine t 4it ". below) 1ut,no vacation can lie used until probalionary period. 34 i I: rnS. hty' Les will o work. ecei; ay. If a holiday falls on Sunday, it a time an employee has taken ays have no cash value. y paP if the holiday falls on a day anniversary date (as listed in the schedule .pecessful completion of the six (6) month Acex ;al Per Pay Period Hours per \V7ee Vears 1.1-4.9 Years 5-9.9 Years 10-15+ Years 20-31.9 V , f 4(t`JTT 12.500 2.750 3.000 5.500 32-40 , „,� ka 3.400 5.000 5.500 6.5oo Vacation days must be pre -approved by an immediate supervisor. Requests will be evaluated based upon anticipated operating requirements and staffing needs. In case of conflict, requests are considered on seniority basis. Any unused vacation time will be forfeited if not used within 90 days of your anniversary date. Accrued unused vacation shall only be paid at an employee's separation from employment. 131 Page 5.3 Overtime Exempt employees work generally more than forty (40) set hours per week. The City Administrator may give time -off with pay to compensate them for time worked beyond forty (40) hours. This compensation will not appear on any time sheets for accumulation or use purposes. Non-exempt employees shall receive one and one-half (1.5) times their regular straight time hourly rate of pay for all hours worked in excess of forty (40) hours per week. Or, the employee may receive compensatory time off, corny e'd at the applicable overtime rate. Compensatory time can be accrued up to the scheduling of these hours away from the job employee and supervisor. 5.4 Personal Days The City of Riverdale grants sick 1e ye accrual a The maximum accumul# an employee is, ora any pa Riverdale,h ve nb cas Employees,,shall forfeit al , employmentifor any reaso value. au�lium of forty (40) hours. The ua be by mutual agreement between owing rates: 0 al`PMr Pay Perio'd',±y;,; Hours pe„�fVeele" 29-31 9 1 ooi ruyr* ,�ri4 �, 44. 37' ccun ?1nclud 9o) dais. Personal Days continue to accrue while vaca te leave. Personal days for the City of ! ja aced personal days upon termination from ;voluntary resignation. Personal days have no cash Employees shoulder ort to t xr immediate supervisor as soon as possible when needing to take a pe``ienai 4 Personal Days can be used for bona fide sickness, non - work -related accidental ij4f y of the employee, medical emergency, and family emergency. Personal days'`fnay also be used for medical, dental or ocular treatment or examinations which cannot be made during non -work time. With authorization from their Supervisor, employees can use Personal Days for absence necessitated by death, serious illness or injuries of the immediate family (spouse, child under the age of eighteen [18], or relatives living in the employee's household) and birth of an employee's child. Such leave shall not exceed seven (7) days per incident. 141 Page 5.5 Personal Day Policy A doctor's excuse shall be required for the following: A. Absences of three or more consecutive days of work due to illness. B. When an employee has missed a cumulative total of six (6) days in a calendar year for which no doctor's slips have been provided (Including illness in the immediate family.) If an employee is hurt on the job they are entitled to wo compensation. Sick leave or vacation leave may be used until a determination of coverage under the Workers' Compensation Act is made. 5.6 Bereavement Leave Full time employees are entitled to five (5) dais off with no loss kegular pay in the event of death for an immediate family member. Immediate familytiixiember is defined as employee's spouse, child, parent, stepchikt orsteppaaant. In the case of the employee's sibling. other -in-law, father-in-law, sister-in-law, brother-in-law, grandparents -in laid, grandchild, grandparent, step -grandchild, step - grandparent, and other corresponding -in `la ft the employee shall be allowed three (3) days with no loss of regal pay •1f I S At the discretion of, Ghe emplto cc's Depa`rtmeritr cad, em loyees may be granted additional days offf ich may he charged titsick leave, vacation or comp time. all be allowed one (1) day off with no loss of regular Permanent part-time ern` pay. Voting Le Any empty who works dtirjng all' hours that the polls are open will be given time off with pay to ii*,, The maxim time `&ff is two (2) hours. Time off must be scheduled with Supervisoff 5.8 Jury DiS Employees who are called''{o'r jury duty are entitled to take time off, as necessary, to fulfill jury obligations. Employee's will receive regular pay for this time off. Employees must immediately inform and submit a copy of the summons to the City Administrator. 5.9 Leave of Absence- Without Pay An unpaid leave of absence may be granted under certain circumstances. Requests must be made in writing to the Mayor, City Administrator, or City Clerk at least thirty (3o) 151 Page days in advance when possible and shall state the reasons for the leave and inclusive dates. During an unpaid leave granted under this section, an employee will not receive compensation and is not eligible to accrue vacation, sick or paid holidays and is not eligible for employer contributions to retirement plan. Employees wishing to take such a leave of absence must realize that all positions in the City of Riverdale are subject to elimination. Thus, absolute assurance of reinstatement cannot be given. However, if the position is still in existence and is vacant at the conclusion of the period, the employee may resume the status status therein. 6.o Other Employee Benefits 6.1 QSHERA Regular full-time employees are eligible fot+QSEHRA. See Ci lninistrator for details. 6.2 Training, Licenses and Educational As Stance k r � If the employee is required to pa in training sessions, the employee's tuition ity costs and registration fees shall be p ld `1 y,the C The; City shall also compensate the employee for work hours and travel tide at§their straight ime hourly rate, based on a normal eight (8) hour day The City shall furors car or pay,m rpileage and shall pay for meals and lodging exiel7c, ,' 16IPage PRESENTATION This Employee Handbook is presented to day of As an employee of the City of Riverdale, you Your supervisor is 171Page r appointed tb,Yhe position of: , on this 181Page