HomeMy Public PortalAbout2022 0222 Council PacketRIVERDALE MAXIMUM LEVY PUBLIC HEARING
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: February 22, 2022 TIME: 6:oo P.M.
The regular meeting of the City Council of Riverdale, Iowa will be conducted according to the following
order and actions will be considered on the items listed. The notice of this meeting is not considered
final until 24 hours prior to the meeting and may be further modified if 24 hours' notice is impossible or
impractical for good cause.
In compliance with the Americans with Disabilities Act (ADA) and other applicable federal and state
laws, all public hearings and meetings held or sponsored by the city of Riverdale, IA will be accessible to
individuals with disabilities. Persons requiring auxiliary aids and services should contact City Hall at
(563) 355-2511 five (5) days prior to the hearing or meeting to inform of their anticipated attendance.
1. WELCOME
2. CALL TO ORDER
3. ROLL CALL
4. PLEDGE OF ALLEGIANCE
5. OPEN PUBLIC HEARING
6. PRESENTATION OF MAXIMUM LEVY
7. QUESTIONS/COMMENTS FROM THE AUDIENCE
8. QUESTIONS/COMMENTS FROM COUNCIL
9. CLOSE PUBLIC HEARING
10. ADJOURNMENT
Memorandum
Date:
From:
To:
Re:
February 22, 2022
Kent Royster
Mike Bawden
Mayor Anthony Heddlesten
City Council
FY23 General Fund and Related Levy Considerations and Progress Report on the FY23 Budget
This memo is intended to provide some information for you to consider while discussing
establishing a "maximum levy" on taxpayers for the coming budget year (running July 1, 2022
through June 30, 2023) and an update on our plans for completing the budgeting process for
FY23 well in advance of the state -mandated deadline for certifying the budget with Scott
County.
You'll need to hold two public hearings
State law has always required a City to hold a public hearing for the public to learn about and
question assumptions and decisions related to a forthcoming budget. This public hearing must
be completed prior to the Council's consideration, adoption and certification of the budget for
the coming fiscal year. Certification is required before the budget can be provided to the
County for review, logging into their property tax system and sending the information on to
the State of Iowa's Department of Management.
A second public hearing is required if the budget being considered by a City may require an
increase of more than 3% in the City's General Fund Levy. This past year, the City's General
Fund Levy is $316,261 (which equates to a rate of about $4.35/thousand on the assessed value
of a taxpayer's home or business in the city limits of Riverdale). This means if the City Council
wanted to spend $9,500 more this coming year than they did this year and you wanted to use
money from the General Fund to pay for it, you'd need to hold a "Max Levy Hearing."
For the record, the City Council has already endorsed both the construction of an emergency
access road between the Woods Estates Addition and Pleasant Hills Addition (on Circle Drive)
— which we're required, bylaw, to do — and the rehabilitation of the parking lots in front of the
Fire Station and at City Hall. The combined price tag for both projects is over $500,000 — so it
looks like there's no getting around a Max Levy Hearing, even if you decide to push off one of
the two big projects (not to mention the several smaller ones the Council has also endorsed).
Things to keep in mind about the Max Levy Hearing
At its last meeting, the City Council agreed to hold a Max Levy Hearing on Tuesday, February
8, 2022. The meeting notice was published in the Quad -City Times on January 29, 2022 (in
FY23 General Fund Levy Considerations and Budget Progress Report I February 22, 2022
FY23 General Fund Levy Considerations and Budget Progress Report Page 2
accordance with state guidelines for proper notification) and that notice included a proposed
levy not to exceed $631,500 which would put the effective General Fund tax rate somewhere
between $8.05 and $8.10/thousand.
Cities in Iowa have a statutory limit of $8.10/thousand when it comes to their General Fund
Levy. Most of the cities in Scott County are at this level and have added supplemental "voted"
levies that increase their tax rate even more. Statewide, the average tax rate for a city is
$12.10/thousand.
For the FY22 budget, the Riverdale City Council approved a General Fund levy increase of over
8o%, plus some additional "voted fund levies" if needed. One levy would improve the City's
ability to self -insure and another would fund employee benefits for City Staff. The over-all cost
of the three levies was proposed to be $9.45/thousand (up from $4.41/thousand).
Just looking at the General Fund Levy can be misleading
To look at a possible increase to the General Fund Levy alone is problematic, however. As a
taxpayer, a resident pays a variety of taxes to the City. When you review the trend over the past
five years, Riverdale's taxpayers have been enjoying significantly lower rates than residents of
other communities and, in fact, have been paying less in taxes than they were just five years
ago.
The revenue analysis provided for the hearing attempts to illustrate this in some detail. If you
look at the General Fund Levy Rate, the General Obligation Bond Levy Rate and the Capital
Improvements Levy Rate, you can see the total in taxes a non -farm resident pays the City
FY17
FY18
FY19
FY20
FY21
FY22(B)
General Fund Levy
$ 7.122
$ 6.872
$ 6.802
$ 4.358
$ 4.418
$ 4.354
General Obligation Bond Levy
4.196
4.451
4.377
4.359
4.361
1.053
Capital Improvement Levy
0.675
0.675
0.666
0.675
0.617
0.625
Total Levy*
$ 11.992
$ 11.997
$ 11.846
$ 9.392
$ 9.397
$ 6.032
NOTE: (B) = Modified Budgeted Rate (required by Iowa Department of Management)
Numbers do not add up due to rounding.
To compare last year's rates to the proposed rates and to the average rates from FY17-21:
Av. FY17-21
FY22(B)
FY23(P)
General Fund Levy
$ 5.914
$ 4.354
$ 8.100
General Obligation Bond Levy
4.349
1.053
0.000
Capital Improvement Levy
0.662
0.625
0.675
Total Levy*
$ 10.925
$ 6.032
$ 8.775
NOTE: (B) = Modified Budgeted Rate (required by Iowa Department of Management)
(P) = Proposed Rate
Numbers do not add up due to rounding.
The proposed increase for FY23 of $2.743/thousand on the average homeowner in Riverdale
(at an assessed value - after rollback - of approximately $113,596) means an increase of
$311.60 per year in additional taxes (less than $1 per day).
Approving the Max Levy doesn't mean you're approving a tax increase
We still have the budget to go through - and the final, General Fund tax levy will be
determined by the City's approved budget. Kent has provided a timeline for getting all this
done and submitted to the State on time (via the County).
FY23 General Fund Levy Considerations and Budget Progress Report I February 22, 2022
FY23 General Fund Levy Considerations and Budget Progress Report
Master Budget Activity Timeline:
Page 3
Date
Activity
February 22
City Council reviews the preliminary FY23 budget and sets the date for a public hearing on the FY23
Budget (suggested date is March 8, 2022)
February 23
Notice of public hearing for the FY23 budget is published in the newspaper (within the not-less-than-
10/not-more-than-20 day rule)
March 8
Conduct the public hearing to review the FY23 budget for the City of Riverdale; City Council to consider
certifying the FY23 budget by resolution at the City Council Meeting following the hearing.
March 22
(During the day) City Treasurer delivers a certified budget to the County Auditor for Scott County
March 22
(At 7pm) City Council Meeting to review progress on the FY23 budget filing and finalize schedule for
amending FY22 budget based on review and research into various budget issues/items.
March 31
State filing deadline for certified city budgets with the County Auditor.
A quick look at the FY23 Budget Overview supplied for this meeting
Assuming the Council accepts the premise the General Fund Levy should be adjusted to the
proposed maximum amount ($8.1o/thousand) and then taking a quick look at the FY23
Budget, there are a number of issues/items to be discussed and decided by the City Council
before the final budget can be proposed and reviewed with the public.
1. This proposed budget includes all the top priorities identified by the City Council at its
work session on January 22.
Capital Project
Budget Est.
Build out emergency road between Woods Edition and Pleasant Hills/Circle Drive
$ 250,000.
City Hall parking lot(s) rehabilitation
276,000.
New furnace for RVFD in station
10,000.
Turn -out Gear for RVFD (annual purchase)
4,500.
Woods Estates trail planning
40,000.
Fence between Woods Estates and Bicentennial Park
15,000.
Engineering required for the widening of Fenno Drive
40,000.
Sanitary Sewer Rehabilitation — Phase III
100,000.
Paint Bellingham/State Street Intersection and Bike Crossing
5,000.
Fenno Drive Resurfacing
10,000.
2. Proposed expenditures for FY23 ($1.54 million) are nearly 5o% more than the total
revenue projected for the year ($955 thousand) - even at the higher General Fund Levy
rate. This remaining difference (of approximately $581,000) is probably best covered by
eliminating planned capital projects from the current year's budget, moving planned
projects to later years' budgets, drawing down from the City's fund reserves to pay for
those projects in FY23, or a combination of the three.
3. You could generate additional revenues to cover the projected deficit, but that would have
to be in the form of either additional taxes (there are some special, voted fund options that
could cover $40 - $8o,000), instituting user fees for services like garbage and recycling
pick-up, or applying for funds from other granting bodies (state or federal government or
regional non -profits, etc.).
You could also borrow the funds by either issuing a new general obligation bond (which
would delay the start on a number of projects to be paid for by the bond's proceeds),
FY23 General Fund Levy Considerations and Budget Progress Report I February 22, 2022
FY23 General Fund Levy Considerations and Budget Progress Report Page 4
applying for revolving loans from a governmental agency or department, or taking out a
loan from a bank. All of these options have additional costs associated with them and will
take more time than we have between now and the budget certification deadline.
While these are all options the Council can continue to consider and discuss, finding a way
to reduce expenditures and agree to some increased revenue expectations (even if they're
not included in the budget when they're certified) is probably the best course of action at
this point in time.
4. Here are initial modifications for consideration:
a. #001-150-6504 — RVFD Budget: Remove $20,000 from budget for unspecified
equipment purchases during FY23; furnace installation is already in the budget
b. #001-190-6413 — Animal Control: Reduce budget by $1,600 to 5 -year average
expenditure of $1,100 per year
c. #001-210-6417 — Tighten the budget for engineering costs associated with
developing a plan for widening Fenno Drive by $25,000; New budget should be
$15,000
d. #001-430-6599 — Reduce budget for planning a trail around the far side of Woods
Estates; reduce budget from $40,000 to $25,000 (closer to the City's bill for the
parks and trails assessment)
e. #001-630-6413 — Eliminate the $4,000 elections expense; audit the line item to
determine actual costs over the past five years and start using a rolling average of
actual expenses in the future
f. #001-650-6490 — Move parking lot rehabilitation project to FY24 or FY25 and
collect funds in advance, if possible, so the City can self -finance this project
That gets us closer, but not all the way there. There are two more items to keep in mind:
5. The "Other Revenue" estimates for FY23 are intentionally understated. The figures used
are only 8o% of the five-year average for each source of funds. The difference between
what's shown in the illustration and the actual five-year average is around $70,000.
6. The current revenue projection does not include any State "backfill" money (approx. $35k
in FY23) or sanitary sewer income at this time (which is on the "to-do" list once the FY23
budget is finished). If we also make a reasonable assumption that the FY23 sanitary sewer
fees will, at a minimum, cover the operation of the sanitary sewer utility and payback a
small portion of the City's investment in the rehabilitation of the system (say 1/30th), that
would add another $150,000 in revenue to the revenue projection.
If you make the proposed budget reductions (ref. #4, above), add the intentional
understatement of "other revenues" (ref. #5, above), and include the minimum expected
"backfill" and "sanitary sewer fees" (ref. #6, above), the FY23 Budget comes very close to
breaking even. If there is consensus around these recommendations, an updated budget can
be presented for review by the public (at a hearing) and the Council for discussion later this
month.
Let us know if you have any further questions.
FY23 General Fund Levy Considerations and Budget Progress Report I February 22, 2022
1 CITY FINANCE, §384.15A
384.15A Resolution establishing maximum property tax dollars — notice — hearing.
1. For purposes of this section, unless the context otherwise requires:
a. "Budget year" is the fiscal year beginning during the calendar year in which a budget
is certified.
b. "Current fiscal year" is the fiscal year ending during the calendar year in which a budget
for the budget year is certified.
c. "Effective property tax rate" means the property tax rate per one thousand dollars of
assessed value and is equal to one thousand multiplied by the quotient of the current fiscal
year's actual property tax dollars certified for levy under the levies specified in subsection 2
divided by the total assessed value used to calculate taxes for the budget year.
2. For budget years beginning on or after July 1, 2020, prior to the period of time for
distribution of the budget under section 384.16, subsection 2, the council shall adopt a
resolution establishing the total maximum property tax dollars that may be certified for levy
that includes taxes for city government purposes under section 384.1, for the city's trust and
agency fund under section 384.6, subsection 1, for the city's emergency fund under section
384.8, and for the levies authorized under section 384.12, subsections 8, 10, 11, 12, 13, 17,
and 21, but excluding additions approved at election under section 384.12, subsection 19.
3. The maximum property tax dollars calculated and approved by resolution under this
section includes those amounts received by the city as replacement taxes under chapter 437A
or 437B.
4. a. The council shall set a time and place for a public hearing on the resolution before
the date for adoption of the resolution and shall publish notice of the hearing not less than
ten nor more than twenty days prior to the hearing in a newspaper published at least once
weekly and having general circulation in the city. However, if the city has a population of
two hundred or less, publication may be made by posting in three public places in the city. If
the city has an internet site, the notice shall also be posted and clearly identified on the city's
internet site for public viewing beginning on the date of the newspaper publication or public
posting, as applicable. Additionally, if the city maintains a social media account on one or
more social media applications, the public hearing notice or an electronic link to the public
hearing notice shall be posted on each such account on the same day as the publication of
the notice. All of the following shall be included in the notice:
(1) The sum of the current fiscal year's actual property taxes certified for levy under the
levies specified in subsection 2 and the current fiscal year's combined property tax levy rate
for such amount that is applicable to taxable property in the city other than property used
and assessed for agricultural or horticultural purposes.
(2) The effective tax rate calculated using the sum of the current fiscal year's actual
property taxes certified for levy under the levies specified in subsection 2, applicable to
taxable property in the city other than property used and assessed for agricultural or
horticultural purposes.
(3) The sum of the proposed maximum property tax dollars that may be certified for levy
for the budget year under the levies specified in subsection 2 and the proposed combined
property tax levy rate for such amount applicable to taxable property in the city other than
property used and assessed for agricultural or horticultural purposes.
(4) If the proposed maximum property tax dollars specified under subparagraph (3)
exceeds the current fiscal year's actual property tax dollars certified for levy specified in
subparagraph (1), a statement of the major reasons for the increase.
b. Proof of publication shall be filed with and preserved by the county auditor. The
department of management shall prescribe the form for the public hearing notice for use by
cities and the form for the resolution to be adopted by the council under subsection 5.
5. a. At the public hearing, the council shall receive oral or written objections from
any resident or property owner of the city. After all objections have been received and
considered, the council may decrease, but not increase, the proposed maximum property
tax dollar amount for inclusion in the resolution and shall adopt the resolution and file the
resolution with the county auditor as required under section 384.16, subsection 3.
b. If the sum of the maximum property tax dollars for the budget year specified in the
Sun Dec 05 07:08:43 2021 Iowa Code 2022, Section 384.15A (5, 0)
§384,15A, CITY FINANCE 2
resolution under the levies specified in subsection 2 exceeds one hundred two percent of
the sum of the current fiscal year's actual property taxes certified for levy under the levies
specified in subsection 2, the council shall be required to adopt the resolution by a two-thirds
majority of the membership of the council.
c. If the city has an internet site, in addition to filing the resolution with the auditor under
section 384.16, subsection 3, the adopted resolution shall be posted and clearly identified on
the city's internet site for public viewing within ten days of approval by the council. The
posted resolution for a budget year shall continue to be accessible for public viewing on the
internet site along with resolutions posted for all subsequent budget years.
2019 Acts, ch 165, §13, 17
Referred to in §384.16, 384.17
Section applies to city budgets and taxes for fiscal years beginning on or after July 1, 2020; 2019 Acts, ch 165, §17
Sun Dec 05 07:08:43 2021 Iowa Code 2022, Section 384.15A (5, 0)
2/7/22, 10:43 AM
Local Government Property Valuation System
NOTICE OF PUBLIC HEARING - CITY OF RIVERDALE - PROPOSED PROPERTY TAX LEVY
Fiscal Year July I, 2022 - June 30, 2023
The City Council will conduct a public hearing on the proposed Fiscal Year City property tax levy as follows:
Meeting Date: 2/22/2022 Meeting Time: 06:00 PM Meeting Location; City of Riverdale City Hall 110 Manor Dr. Riverdale, IA 52722
At the public hearing any resident or taxpayer may present objections to, or arguments in favor of the proposed tax levy. After adoption of the proposed tax levy, the City
Council will publish notice and hold a hearing on the proposed city budget.
City Website (if available) City Telephone Number
www.riverdaleia.org
Current Year Certified
Property Tax 2021.2022
Budget Year Effective
Property Tax 2022-2023
(563)355.2511
Budget Year Proposed Maximum
Property Tax 2022.2023
Annual
% CHG
Regular Taxable Valuation
72,642,904
77,957,094
77,957,094
Tax Levies:
Regular General
316,261
316,261
631,400
Contract for Use of Bridge
0
0
0
Opr & Maint Publicly Owned Transit
0
0
0
Rent, Ins. Maint. Of Non -Owned Civ. Ctr.
0
0
0
Opr & Maint of City -Owned Civic Center
0
0
0
Planning a Sanitary Disposal Project
0
0
0
Liability, Property & Self -Insurance Costs
0
0
100
Support of Local Emer, Mgmt. Commission
0
0
0
Emergency
0
0
0
Police & Fire Retirement
0
0
0
FICA & IPERS
0
0
0
Other Employee Benefits
0
0
0
Total Tax Levy
316,261
316,261
631,500
99.67
Tax Rate �
4.35364
4.05686
8,10061
Explanation of significant increases in the budget:
The City has intentionally spent down its fund balance over the past two years to cover operating expenses . We now need to collect enough revenue in our General Fund
levy to pay for the general operation of the City
If applicable, the above notice afro available online at:
www.riverdaleia.org
*Total city tax rate will also include voted general fund levy, debt service levy, and capital improvement reserve levy.
**Budget year effective property tax rate is the rate that wmdd be assessed for these levies if the dollars requested is not changed in the coming budget year
https://dom-localgov.iowa.gov/budget-renderer?id=11174 1/2
CITY OF RIVERDALE BUDGET WORKSHOP FOR REVIEWING FINAL AND
COMPLETE DRAFT OF BUDGET AGENDA
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: February 22, 2022 TIME: 5:oo P.M.
The regular meeting of the City Council of Riverdale, Iowa will be conducted according to
the following order and actions will be considered on the items listed. The notice of this
meeting is not considered final until 24 hours prior to the meeting and may be further
modified if 24 hours' notice is impossible or impractical for good cause.
In compliance with the Americans with Disabilities Act (ADA) and other applicable federal
and state laws, all public hearings and meetings held or sponsored by the city of Riverdale,
IA will be accessible to individuals with disabilities. Persons requiring auxiliary aids and
services should contact City Hall at (563) 355-2511 five (5) days prior to the hearing or
meeting to inform of their anticipated attendance.
The requirement that an Ordinance be read three times before passage may be waived by
council upon an affirmative vote of four (4) of the five (5) council members. The public is
advised to take note of this process and be prepared to speak either for or against any
ordinance at the time of first reading.
Per Chapter 21 of the Iowa Code, more specifically described in sections 21.2 and 21.8, a
member of the Council may attend the meeting either in person or by electronic means, as
defined in said sections.
Maintenance Worker
1. OPEN PUBLIC INFORMATION SESSION
2. ROLL CALL
3 PLEDGE OF ALLEGIANCE
4. PRESENTATION OF FINAL AND COMPLETE DRAFT OF FY22 BUDGET
5. PUBLIC COMMENT
6. CITY COUNCIL DISCUSSION
7. ADJOURNMENT
City of Riverdale, Iowa
110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 1 www.riverdaleiowa.com
City of Riv erdale - Budget Summ ary
02/17/22 - MTB
FY23 (P) ` FY22 (B) FY21 (A) FY20 ( A) F Y19 (A) FY18 (A) FY17 (A)
REVENUE
General Pr operty Tax Levi es $ 635,382 $ 316261 $ 320,149 $ 316,839 $ 490,000 $ 489,552 $ 508,480
Agricultural Land Prop erty Tax Le vy 433 358 372 372 350 309 297
Special Revenue Levies - - - - - General Obligation Bonds - 76,650 316,610 317454 315,827 317,528 299,876
Capital Improvement L evy 53,046 45,483 44,809 49 ,156 48,080 48,158 48,257
A djustmen t to match AF R/8 udget submitted to 1A - DON 23,000 49,742 42,632 16,228 53,889 63,972 (42,932)
TOTAL PR OPERTY TAX RE VENUE $ 711,860 $ 488,494 $ 724,572 $ 700,049 $ 908,146 $ 919,518 $ 813,978
O THER REVEN UE
Unco llected Property Taxes- Levy Year $ - $ - $ - $ - $ - $ _ $
Delinquen t Property Taxes - - - - - - -
T IFRe venue s 2 ,800 - 3,488 - - 11,003 677
Other City Taxes 119 ,800 157,444 137,709 125,969 113,959 111,863 175,939
Licenses & Pe rmits 4,500 5,500 3,869 5,895 5,246 5,579 4,317
Use of Money an d Pro perty 21,500 20,000 19,147 48 ,581 40,264 7,173 3,951
Intergove rnmental 94,500 93 ,304 67,543 52,058 55,444 149,006 200,857
Charge for Fee s & Service 150,000 395,000 162,353 142,584 69,057 100,692 73,378
Special Assessments - - - - - - -
Misce llaneous 56,600 60,000 211,481 82,678 - 3,039 17,183
Other Financing So urces - - - - - - 60,000
TO TAL OTHER REVENUES $ 449,700 $ 731,248 $ 605,590 $ 457,765 $ 283,970 $ 388,355 $ 536,302
Transfers In 442,745 - -
TO TAL ALL REVENUES/TRA NSFE RS IN $ 1,161,560 $ 1,219,742 $ 1,772,907 $ 1,157,814 $ 1,192,116 $ 1,307,873 $ 1,350,280
EXPENDITURES
Public Sa fe ty $ 369,425 $ 119,673 $ 102,703 $ 75,276 $ 218,323 $ 86,393 $ 102,295
Public Wo rks 191,721 238,574 184,891 98,343 109,565 139,759 143,228
Health and Social Serv ices - 5,115 1,815 - - -
CultureandRe creation 146,662 80,615 95,073 79,792 55,288 46,905 58 ,648
Community and Econo mic Develo pment 34,876 34,074 32,272 63,928 54,594 98,194 4,376
General Government 208,106 267,655 359,084 293,226 217,556 260,684 211,646
Debt Se rvic e - 71,003 317,713 316,913 315,400 319,000 320,650
Ca pital Projects 375,000 354,810 293,269 11,400 - 70,533
TOTAL GOVERNMENTA L EXPENDITURES $ 950,791 $ 1,186,594 $ 1,451,661 $ 1,222,562 $ 982,126 $ 950,935 $ 911,376
Business Type /Enterprise s (Sanitary Sewer Opera tions) 226,756 395,715 258,053 114,498 123,122 122,263 80,617
TOTAL OF ALL EXPENDITURES $ 1,177,547 $ 1,582,309 $ 1,709,714 $ 1,337,060 $ 1,105,248 $ 1, 073,198 $ 991,993
Transfe rs Out - 442,745 - -
TOT AL OF A LL EXPENDITURES/TRA NSFERS O UT $ 1, 177,547 $ 1,582,309 $ 2,152, 459 $ 1,337,060 $ 1,105,248 $ 1,073,198 $ 991,993
City of Riverdale - Budg et Summary
02/17/22 - MTB
FUND BALAN CE GAIN/L OSS
FY23 (P)* FY22 (B) FY21 (A) FY20 (A) FY19 (A) FY18 (A) FY17 ( A)
$ (15,986) $ (362,567) $ (379,552) $ (179,246) $ 86,868 $ 234,675 $ 358,287
Adjustment to m at ch AFR/B udget s ubmitted to IA -DON - - 3 2,405 (1) (56,061) -
Beginning Fu nd Bala nce (July I) $ 657,957 $ 1,020,524 $ 1,400,076 $ 1,579,319 $ 1,490,046 $ 1,255,372 $ 953,146
Ending Fund Balanc e (Jun e 30) $ 468,971 $ 657,957 $ 1,020,524 $ 1,400,073 $ 1,576,914 $ 1,490,047 $ 1 ,311,433
PROPERTY TAX RA TES
General Pro perty Tax Levy
A gricultur al Land Property Tax Levy
General O bligatio n Bo nd Levy
Capital Improv ement Lev y
NO TES:
$ 8 .10000 $ 4 .35364 $ 4.41807 $ 4.35823 $ 6.80242 $ 6.87172 $ 7.12242
$ 3.00375 $ 3.00375 $ 2.83491 $ 3 .00375 $ 2 .91039 $ 3.00375 $ 2.97244
$ - $ 1 .05343 $ 4.36133 $ 4.35925 $ 4.37715 $ 4.45063 $ 4 .19457
$ 0.67500 $ 0.62509 $ 0 .61725 $ 0.67500 $ 0.66636 $ 0.67500 $ 0.67500
(P) = Propo sed
1 Tax Revenue is pro jected based on current valuations and pr oposed levy r ates.
2 Eve ry year there is a discre pe ncy be twee n what we project as tax reve nu e a nd what
is a ctu ally collected. This amo unt is sho wn as an adjustment on line 12 of the spreadshe et.
3 All figures s ho wn on this illustra tio n are taken from the AFRs submitted to the Stat e of I owa's
Department of Manage ment at the end of each calendar year. Th efigures sh own for F Y22
are taken from the certified budget fo rm sent to the Sta te 's Department of Man agement by
the county after it has received the c ertified budge t fro m the Council .
4 The FY22 Budget revenue line (Ge ne ral Fund Levy) was reduc ed by the IA DOM because
the City of Riv erdale submistted its ce rtified budget after the due date.
5 T he expense pro jectio ns fo r FY23 are based on wo rk to -date on the budget and still need to be
reviewed and a djuste d by the City Council follo wing a public hearing later in February .
6 The final budget is due for certifica tio n by the Council and submission to the county no l ater
than Ma rch 31, 2022.
City of Ri verdale - Budget Summary
02/17/22 - MTB
REVENUE
G eneral Pr operty Ta x L evies $ 635,382 $ 316,261 $ 320,149 $ 316,839 $ 490,000 $ 489,552 $ 508,480
A gricultural Land Pr operty Tax Levy 433 358 372 372 350 309 297
Special Revenue L evies - - - _ _ -
G ene ra l Obligation Bonds 76,650 316,610 317,454 315,827 317,528 299,876
Capital Impro vement Levy 53,046 45,483 44,809 49,156 48,080 48,158 48,257
Adjustme nt to match AF R/B udget submitted to 1A - DON 23,000 49,742 42,632 16 ,228 53,889 63 ,972 (42,932)
TO TAL PROPERTY VG( REVENUE $ 711,860 $ 488,494 $ 724,572 $ 700,049 $ 908 ,146 $ 919,518 $ 813,978
FY23 (P)* F Y22 (B) FY21 ( A) FY20 (A) FY19 ( A) FY18 ( A) FY17 (A)
OTHER R EV ENU E
Uncollected Pro pe rty Tax es - Levy Ye ar $ - $ - $ - $ _ $ _ $ - $
Delinquent Property Taxe s - - - _ _ -
TIF Reven ues 2,800 - 3,488 - 11 ,003 677
Other City Taxes 119,800 157,444 137,709 125,969 113,959 111,863 175,939
Lic enses & Permits 4,500 5,500 3,869 5,895 5,246 5,579 4,317
Use of M one y and Prope rty 21,500 20,000 19,147 48,581 40,264 7,173 3,951
Intergo vernmental 94,500 93,304 67,543 52,058 55,444 149,006 200,857
Charge fo r Fe es & Serv ic e 150,000 395,000 162,353 142,584 69,057 100,692 . 73,378
Special Assessments - - - _ _ - -
Miscellaneous 56,600 60,000 211,481 82,678 - 3,039 17,183
O ther Financing So urces - - - - 60,000
TOTA L OTH ER REV ENU ES $ 449,700 $ 731,248 $ 605,590 $ 457,765 $ 283,970 $ 388,355 $ 536,302
T ran sfers In 442,745 - -
TOTA L ALL REVENUES/TRANSFERS IN $ 1,161,560 $ 1,219,742 $ 1,772,907 $ 1,157,814 $ 1,192,116 $ 1,307,873 $ 1,350,280
EXPENDITURES
Public Safety $ 369,425 $ 119,673 $ 102,703 $ 75,276 $ 218,323 $ 86,393 $ 102,295
Public Wo rks 191,721 238,574 184,891 98,343 109,565 139,759 143,228
Health and So cial Servic es - 5,115 1,815 - -
Culture and Recreation 146,662 80,615 95,073 79,792 55,288 46,905 58,648
Community a nd Econo mic De velo pment 34,876 34,074 32,272 63,928 54,594 98,194 4 ,376
General Go ve rn ment 208,106 267,655 359,084 293,226 217,556 260,684 211,646
De bt Service - 71,003 317,713 316,913 315,400 319,000 320,650
Capital P ro jects 375,000 354 ,810 293269 11,400 - 70,533
TO TA L GOVERNMENTAL EXPENDITURES $ 950,791 $ 1,186,594 $ 1,451,661 $ 1,222,562 $ 982,126 $ 950,935 $ 911,376
Busine ss Type/Enterprises (Sanitary Sewe r O pe ra tions) 226,756 395,715 258,053 114,498 123,122 122,263 80,617
TO TA L OF ALL EXPEN DITUR ES $ 1,177,547 $ 1,582,309 $ 1,709,714 $ 1,337,060 $ 1,105,248 $ 1,073,198 $ 991,993
Transfers Out 442,745 -
TOTAL OF A LL EX PENDITURES/TRA NSFERS OUT $ 1,177,547 $ 1,582,309 $ 2,152,459 $ 1,337,060 $ 1,105,248 § 1,073,198 $ 991,993
City of Ri verd ale - Budget Summary
02/17/22 - MTB
FUND BALA NC E GAIN/LOSS
FY23 (P)* FY22 (B) FY21 (A) FY20 (A) FY19 (A) FY18 ( A) FY17 ( A)
$ (15,986) $ (362,567) $ (379,552) $ (179,246) $ 86,868 $ 234,675 $ 358,287
A djustment to mat ch AFR/Budget s ubmitted to IA -DON - - 3 2,405 (1) (56,061) -
Be gin ning Fund Balance (July 1) $ 657,957 $ 1,020,524 $ 1,400,076 $ 1,579,319 $ 1,490,046 $ 1,255,372 $ 953,146
Ending Fund Balance (June 30) $ 468,971 $ 657,957 $ 1,020,524 $ 1,400,073 $ 1,576,914 $ 1,490,047 $ 1,311,433
PROPERTY TAX RATES
General Property T ax Levy
Agricultural Land Pro perty Tax Levy
General Obligatio n Bon d Levy
Capital Impro vement Lev y
NO TES:
$ 8.10000 $ 4.35364 $ 4.41807 $ 4.35823 $ 6.80242 $ 6.87172 $ 7 .12242
$ 3.00375 $ 3.00375 $ 2.83491 $ 3.00375 $ 2 .91039 $ 3.00375 $ 2.97244
$ - $ 1.05343 $ 4.36133 $ 4.35925 $ 4.37715 $ 4 .45063 $ 4.19457
$ 0.67500 $ 0.62509 $ 0 .61725 $ 0 .67500 $ 0.66636 $ 0.67500 $ 0.67500
(P) = Pro posed
1 T ax R evenue is pro jected based on current valuations and pr op osed levy rat es .
2 Every ye ar there is a discrepe nc y between wha t we project as tax revenue and wh at
is actually co llected. This amount is shown as an adjustment on lin e 12 of the spre adsh eet.
3 All figures sho wn on this illustration a re taken from the AFRs submitted to the Stat e of Iowa's
D epartment of M anagement at the end of each calendar year. The figures shown for FY22
are take n fro m the certified budget form sent to the Sta te 's Department of Ma nagem ent by
the county a fte r it has rece ived the certified budget fro m the Council.
4 The FY22 Budget revenue line (General Fun d Lev y) was reduce d by the IA DOM because
the City of Riv erdale submistte d its c ertified budge t a fter the due date.
5 The expen se pro jectio ns fo r FY23 are ba sed on wo rk to -da te on the budget and still need to be
rev ie wed and adjuste d by the C ity Counc il fo llo wing a public he aring later in Febr uary .
6 The final budge t is du e for certificatio n by the Co uncil an d submissio n to the county no later
than M arch 31, 2022.
Expense and F und B ala nce A nalysis (gWork s)
02/17/22 -101-13 Note: (A) = Act ual; ( B) =Official Budget; (R) = Rest' s' Budg et (usually the aver age oflast 5 years' a ctu al expenditures, rounded up to the nearest '0o)
Dept Sect. Expens e Ar ea Fund FY23 (P)* FY22 (B) FY21 (A) FY20 (A) FY19 ( A) FY18 (A) FY17 (A)
Public Safety
#150 - Fire Dep artm ent
6010 W ag es- V olunteer Firefighter Reimbursement and Staff 001 $ 21,628 10,688 $ 6,45979 $ - $ - $ - $ -
6110 Wag es- V olunteer Firefight er Reimbursement and Staff(FICA) 001 1,655 735 494.16 - - -
6130 W ag es- Volunteer Firefighter Reimbursement a nd Staff(IPERS) 001 2,042 - - - - - -
6160 Worker s' Compensati on (Fire Departm ent) 001 4,400 5,200 4,432.20 5,178 .90 - - -
6181 Uniforms 001 5,000 5,000 7,889 .95 5,096.90 1,966.78 25,393.83 7,980.21
6230 Training/Conf er ences 001 3,300 2 ,100 3,295.30 2,138.60 1,897.10 2,769 .04 5,872 .30
6310 Building M aintenance and Repair 001 1,900 500 2,155.87 382.06 4,511.88 1,695.55 436.83
6331 Vehicle Operation/Maintenance 001 20,300 13,700 15,069.53 13 ,656 .07 20,084 .43 16,743.56 35,600 .02
6332 Fuel 001 2,700 750 2,657.22 748.24 918.74 971.99 744.80
6373 Telephone 001 1,300 1,400 1,323.36 1,33225 1,263.77 1 ,196.61 1,156.64
6408 Insurance 001 30,000 29,000 30,057.06 28,198.86 27,711.51 21,259 .78 24,115.02
6413 Expense Reimbursements to Fire Fighters 001 - 10,000 3,216.60 11,998.77 9,857 .24 9,989.00 9 ,989.85
6490 M isc. Ex pense 001 2,500 2,500 2,469.02 2,539 .52 3,29713 2,406 .42 3,445 .41
Misc. Expense 150 - - - - - - 15.95
6491 RFD Apprec ia tion 001 1,500 1,500 - 1,402.04 1,422 .07 1,394.75 1,433.95
6492 Federal Grant Expenses (Matching F und s) 001 - - - - - -
6493 Sta te /Local Grant Expenses (Matching Funds) 001 - - - - - -
6504 Equipment and M ajor RFD Proje cts: 001 5,000 25,000 2,038 .96 2,353.65 3,570 .89 1,732.71 2,030 .86
SCBA Tanks and Bottle s 301 - - - - 139,040.00
Firehouse Furnace Replacemen t 001 10,000 - -
TOTAL $ 113,225 $ 108,073 $ 81,559.02 $ 75,025.86 $ 215,541.54 $ 85,553.24 $ 92,821.84
#190 - Animal Contro l
6413 An imal Con tro l 001 1,100 $ 250 $ 2,650 .00 $ 250 .00 $ 400.00 $ 550 .00 $ 725 .00
TOTA L $ 1,100 $ 250 $ 2,650.00 $ 250.00 $ 400.00 $ 550 .00 $ 725.00
#199 - Public Sa fety
6407 Engineering 001 - $ - $
6599 Safety Supplies 001 100 2,500
6799 Other Safety Projects: 001 - 8,850
Emergency Road fro m Woods Estates to Bicen tenn ia l Park 001 250 ,000 -
Bike Crossin gPa intingat Bellingham 001 5 ,000 -
Be llingha m Red Light Violatio n D etection System 001 -
Neighbo rhoo d Watch 001
Fill Sta tio n 001
Bike Pa th Safety Improve ments 001
TOTA L
TOTAL PUBLIC SAFETY
115.06
18,339 .19
$ - $ - $ - $
- 104.79 290 .00 8,748.45
$ 255,100 $ 11,350 $ 18,45425 $ - $ 104.79 $ 290.00 $ 8,748.45
$ 369,425 $ 119,673 $ 102,663 27 $ 75,275.86 $ 216,046.33 $ 86,39324 $ 102,29529
Pu blic Works
#210 - Ro ads, Bridge s, Sidewalks
6010 Wa ges- City Staff 001 $ 40,842 $ 5,116 $ 8,415.00 $ 6,370.00 $ 8,577.50 $ 7,757.50 $ 6,095.50
6110 Wage s - City Staff (FICA) 001 3,124 384 631.57 474.97 598 .35 582.75 457 .39
6130 Wages- C ity Sta ff (IPERS) 001 3,855 460 787.32 592.86 741.61 684.06 544.32
6331 Fue l 001 200 250 11.41 214.85 - - -
6417 Ro ad M aintenan ce Projec ts 001 3,500 - 7,223. 16 1,484.67 1,531.03 7,107.31
Expe nse and F und Balance Analysi s (gWorks)
02/17/22- MTB Note: ( A) = Actu al; ( B)= Offi ci al Budget 0:0= R ecc'd Budget (u sually th e average of l ast 5 y ears a ctu al expenditur es, r ounded up to the nearest '00)
Dept. S ect. E xp ens e Ar ea F und FY23 ( P) '
R oad Maintenance Projects 110 -
Engineering Fenn o Dri ve Widening 001 15,000
Fenno Drive Resurfacing 001 10,000
6490 Misc. Expenses 001 2,100
T OTAL $ 78,621
FY22 (8) FY21 (A)
25,000
1,000 2,423.06
$ 32,210 $
FY20 (A) FY19( A) FY18(A) FY17( A)
- - 28,205 .00 35,231 .66
992.- 27 1,229.- 16 1,993.03 3,660.95
19,491 .52 $ 10,129 .62 $ 12,677.65 $ 46,329.65 $ 45,989 .82
#230 - S tre et Lighting
6350 Street Light Replac ement and R epair 001 200 $ 1,000 $ -
6371 Street Lights 001 7,600 6,500 5,965 .51
Street Lights 110 - - -
TOTAL
$ 7,800 $ 7,500 $ 5,965.51
#240 - Tra ffic Control a nd Sa fety
6350 Traffic Light Repla cement/R epair 001 900 $ 1,500 $ 3,013.50
6371 T raffic Light Energy Costs 001 2,300 3,000 1,332 .71
6373 Traffic Light at Arco nic Gate Entrance Replacement - 001 1,600 - -
6399 T raffic Light Repa ir 001 2,000 -
TO TAL $ 6,800 $ 4,500 $ 4,346.21
945 .00 $ - $ -
6 ,435 .07 8,039 .87 8,217.44
8,86320
7,380.07 $ 8,039 .87 $ 8,217.44 $ 8,863 .20
1,485 .97 $ - $ - $
2,901.97 6,681 .48 295.54
- - 7,557.75
9,543.00 - -
238 .38
13,930.94 $ 6,681 .48 $ 7,853.29 $ 238 ,38
#250 - Sno w Re mo va l
6010 Wages- City Staff 001 $ - $ 5,479 $ 3,340.00 $ 1,657.50 $ 2,685.00 $ 2,135.00 $ 740 .00
Wages- City Staff 110 - - 202 .90 - - 13.62
6110 Wages- City Staff(FICA ) 001 - 411 252.73 124.22 188.09 150.45 55.48
Wages - City Staff (FICA) 110 - - 9.82 - - 1.27
6130 Wages- City Sta ff (IPERS) 001 - 493 - - - - -
Wages- City Staff (IPERS) 110 - 375 .37 - 212.42 146.46 55 .56
6150 Gro up Ins urance 001 - - - - - _ -
Gro up Insurance 110 (0.56)
6160 Workers'Compe nsa tio n 001 - - - 188.29 211.28 -
Workers' Compensatio n 110 - - - - 188.29 211.28 -
6413 Snow Removal Contra ct 001 18,300 12,000 58,643.57 9,019.13 13,868.08 8,902.05 913.83
Snow Removal Contract 110 7,900 - 15,071.73 - 7,605.36 3,582 .52 12,782.76
6507 Snow Removal Supplies 001 600 - 2,857 .76 - - -
TOTAL
§ 26,800 $ 18,383 $ 80,753.32 $ 10 ,800 .85 $ 24,935 .53 $ 15,339.04 $ 14,562.52
#260 - Highway
6407 Engineering Servic es 001 - $ - $ - $ - $ - $ - $
TOTA L $ - $ - $ - $ - $ - $ - $
#270 - Stre et Cleaning
6010 Wage s - City Sta ff 001 $ - $ - $ - $ - $ - $ - $ -
6110 Wage s- City Sta ff (FICA) 001 - - - - - -
6130 Wage s- City Sta ff (IPERS) 001 - - - - - -
6331 Fue l 001 200 460 51 .33 250.01 207 .03 - -
6332 Vehicle Repair 001 900 1,700 3,458.08 25 .98 852.34 45.94 6413 Outside Co ntractors 001 1,100 1,500 322.80 261.24 581.52 3,138.10 949.39
Outside Con tractors 110 - - - - - - 553.25
6599 Supplies 001 100 250 167.55 16.04 -
Expense and Fund Bala nce Analysis (gWorks)
02/17/22 - MTB Not e: ( Al = Actual; (B) = Official Budg et; (B) = Rec c'd Budget (usu ally th e av erag e of last 5 years' actual expenditur es , mended up to the near est '00)
Dept . S ect. Expense Ar ea Fund FY23 (PP FY22 (B) FY21 ( A) FY20 (A) FY19 (A) FY18 ( A) F Y17 (A)
TOT AL $ 2,300 $ 3,910 $ 3,999 .76 $ 53723 $ 1,656.93 $ 3,184.04 $ 1,502.64
#290 - Garb ag e and R ecy cling
6413 Outside Co ntractor 001 49,000 $ 49,000 $ 43,425.60 $ 43,906.45 $ 40,648.08 $ 39,473.28 $ 38,319.84
TOTAL $ 49,000 $ 49,000 $ 43,425.60 $ 43,906.45 $ 40,648.08 $ 39 ,473.28 $ 38 ,319 .84
#298 - S tormwater and E rosion C ontrol 001
6010 Wages - City St aff 001 $ - $ 2,014 $ 950.00 $ 1,175.00 $ - $ - $ -
6110 Wa ges- City Staff (FIC A) 001 - 151 71.79 88 .53 - -
6130 Wa ge s- City Staff (IPERS) 001 - 181 89 .71 110.92 - -
6160 Wo rke rs' Compensation 001 - - - -
6331 Fuel 001 - 250 - 36.40 - - 6399 Ro utine Maintenance and Repairs: 001 1,400 500 6,721.05 125.87 - 51 .87 Erosion Control Projects 001 - - -
Forestry and Inva sive Species Ma nageme nt 001 - - _ _
Stormwater Syste m Rehabilitation 001 - - - -
6407 Engineering 001 6,500 - 11,445.00 2,781.01 5,053.26 5,546 .71 7,584 .06
6413 Permits 001 3,600 - 6,586 .89 3,227.25 3,587.01 3,634.60 949.70
6490 Misc. 001 3,200 - 150.00 158 27 641.24 (7 .00) 14 ,916.58
TOTAL
#299 - O the r Pu blic Wo rks
6413 M isc .
TOTAL
Hea lth and So cial Services
#399 - Hea lth an d Soc ia l Service s
6493 Mea ls to Go Pro gram
TO TAL
TOTAL PUB LIC WORKS
TOTAL HEA LTH A ND SO CIAL SERVICES
Cultu re an d R ec reation
#410 - Library Se rvice s
6413 Library Services Payment to Scott Co unty
TOTAL
$ 14,700 $ 3,096 $ 26,014.44 $ 7,703 .25 $ 9,281.51 $ 9,226.18 $ 23,450.34
001 5,700 $ 119,975 $ 894 .00 $ 1,236.75 $ 5,644.10 $ 10,136.31 $ 10,302 .11
$ 5,700 $ 119,975 $ 894.00 $ 1,236 .75 $ 5,644 .10 $ 10,136.31 $ 10,302.11
$ 191,721 $ 238,574 $ 184,890.36 $ 95,625 .16 $ 109,565 .15 $ 139,769 .23 $ 143,228.85
001 $ - $ - $ 5 ,115.00 $ 1,815.00 $ - $ - $
$ - $ - $ 5,115.00 $ 1,815.00 $ - $ $
$ - $ $ 5,115 .00 $ 1,815.00 $------ $ - $
001 $ 15, 000 $ 16,000 $ 15,932.00 $ 15,728.00 $ 15,526 .00 $ 15,384.50 $ 15,178.00
$ 15,000 $ 16,000 $ 15,932 .00 $ 15,728.00 $ 15,526.00 $ 15,384.50 $ 15,178.00
#430 - Parks
6010 Wages- City Staff 001 $ 33,276 $ 10,313 $ 8,270.00 $ 8,630 .00 $ 4,71625 $ 4,420 .00 $ 3,512 .00
6110 Wage s- C ity Staff (FICA) 001 - 2,546 774 625.54 631 .05 326 .40 332.90 263.54
6130 Wages- City Staff (IPERS) 001 3,141 928 780.70 769 .36 395.47 394 .67 305.56
6160 Workers' Co mpe nsa tion 001 100 - - - 189.29 21128 6310 Playground and Park Equipment (was ' Routine M aintenance') 001 19,700 - 45,874.83 34,668 .92 11,046.85 1,660.90 5,092.70
6320 O utside Contractor - M owing 001 11,000 11,000 - 10,955.80 10,264 .20 - 6331 Fuel 001 6,200 250 68.36 286 .98 - 15,994.83 14,599.82
Expe nse a nd Fund B ala nce A naly si s (gWorks)
02/17/22 - MTB N ote: (A) =Actual; (B) = Official B udget; ( R) = Recc'd Budget (usu ally th e av erage of l ast 5 y ears' actual expendit ur es, r ound ed up to th e near est '00)
Dept S ect . E xpense Ar ea F und FY23 (P) * FY22 ( B) FY21 (A) FY20 (A) FY19 ( A) FY18 (A) FY17 (A)
6371 Utilities 001 1,300 750 517.62 703.48 557 .00 2,855 .75 1,449.36
6408 Insura nc e 001 100 3 ,000 - - 366.00 - -
6490 Misc. 001 6,000 5,000 3,539 .10 4,898.13 3 ,233.35 4,789.57 13,355 .48
6499 Outside C ontractor - Landscaping 001 2,600 2,600 10,080.00 2,520.00 - - -
6599 Park&Trail E nhan cement (was ' Supplies and Plantings") 001 - 25,000 - -
Fence at Bi centennial Park 001 15,000 - - - - -
Woods Estates Trail Planning 001 25,000
TOTAL - $ 125 ,962 $ 59,615 $ 69,756.15 $ 64,063 .72 $ 31,093.81 $ 30,659.90 $ 38,578 .46
9499 - Other Culture and Recreati on
6490 Community Celebrations 001 5,700 $ 5,000 $ 9,385.48 $ 4,325 .54 $ 8,668.18 $ 895.72 $ 4,891 .62
TOTA L $ 5,700 $ 5,000 $ 9,385 .48 $ 4,325 .54 $ 8,668.18 $ 895.72 $ 4,891.62
TOT AL CULTURE AND RECREATI ON $ 146,662 $ 80,615 $ 95,073.63 $ 84,117 .26 $ 55,287 .99 $ 46,940 .12 $ 58,648 .08
Commun ity an d Econo mic Deve lo pment
#510 - Community Beautific atio n
6490 Community Beautification - Neighborhoods 001 2,400 $ 2,500 $ 7,962.16 $ 2,841 .58 $ 569 .05 $ 400.00 $ -
FapadeImprovementProgra m- businesses and publi c land 001 - 10,000 - - - - -
TOTAL $ 2,400 $ 12,500 $ 7,962.16 $ 2,841.58 $ 569.05 $ 400.00 $
#520 - Tax Inc re me nt Finan cin g Administra tio n
6010 Wages - City Staff 001 $ 26,028 $ - $ - $ - $ - $ - $ -
6110 Wages- City Staff (FICA) 001 1,991 - - - -
6130 Wages - C ity Staff (IPERS) 001 2,457 - - -
6407 Engineering Serv ices - TIFs 125-128 - 14,945.00 7,433.50 30,192.78 41,011.08 51,582.38 -
6411 Legal Fees -TIFS 125-128 - 5,629 .00 13 ,271.21 25,981 .41 13,014.33 45,294.08 -
6490 Co nsulting Fees -TIFS 125-128 - - - - - - _
6700 Ca pita l O utla ys - TIFs 125-128 - - 172,968.50 - - -
T OTAL $ 30,476 $ 20,574 $ 193,673.21 $ 56,17 4.19 $ 54,025.41 $ 96,876 .46 $
#540 - Planning and Zon in g
6490 Pla nning & Zoning Expenses 001 600 $ - $ - $ - $ - $ 295 .00 $ 2,633.00
TOTAL $ 600 $ - $ - $ - $ - $ 295.00 $ 2,633.00
#599 - O ther Community and Econ omic Dev elo pment
6499 Other Co mmunity and Economic De velo pme nt 001 1,400 $ 1 ,000 $ 3,605.00 $ 587.50 $ $ 622.99 $ 1,743.39
TOTAL $ 1.400 $ 1,000 $ 3,605.00 $ 587 .50 $ $ 622.99 $ 1,743.39
TOTAL COM MUNITY AND EC ONO MIC DEV ELOMPENT $ 34,876 $ 34,074 $ 205,240 $r 59,603 $ 54,594 $ 98,194 $ 4,376
General Gov ern men t
9610 - Mayor/C ounc il
6010 Wages - Elected Officia ls 001 $ 27,000 $ 66,194 $ 82,500.12 $ 59,686 24 $ 54,542 .84 $ 54,279 .40 $ 24,999.96
6110 Wa ge s- Ele cted Officials(FICA) 001 2,066 4,965 7,905.69 4,008.04 3,614.59 3,633.21 1,292 .56
6130 Wa ges- Elected O fficials (IPERS) 001 2,549 5,957 8,173.74 849 .60 849.60 747 .93 893 .04
Expense a nd F und Bala nce Analy si s (gWork s)
02/17/22 - MTB Note: (A). A ctual; (B)=Ogii ci e] Budget; (5)= Recc'd Budg et(usually th e average of last 5 years' actual expendit ures, r ound ed up to the+m t '00)
Dept. Sect. Expense Ar ea F und FY23 (PV FY22 (8) FY21 (A) FY20 (A) FY19 ( A) FY18 (A) FY17 (A)
6150 Gr oup In suranc e (Indemnity Policy) 001 3,600 - 3,545 .63 - - - -
6160 Workers' Compens ation 001 100 160 302.60 153 .48 - -
6240 Conferen ces 001 5,000 1,200 357.35 1,107 .72 869.86 1,668.59 34518
6490 Consulting Fees 001 400 - - - - 1,700.00
T OTAL $ 40,714 $ 78,476
$ 102,785.13 $
65,805 .08 $ 59,876.89 $ 60,329.13 $ 29,230.74
#620 - City Sta ff
6010 Wages- City Staff 001 $ 36,290 $ 45,452 $ 66,347 .34 $ 50,053.35 $ 51,905.76 $ 55,729 .27 $ 49,432.82
6110 Wages- City Staff (FI CA) 001 2,776 3,409 7,056.20 (3,374.24) 3,918.62 4,210.45 3,466.70
6130 Wage s- City Staff (IPERS) 001 3,426 4,091 7,121.44 4,179.51 4,931.74 4,976.58 4,192.08
6150 Group Insuran ce (Indemnity Policy) 001 3,600 - 3,545.63 - -
6160 Workers' Compensation 001 200 160 302.60 153.48 188.29 211.28
6170 Unemployment 001 1,800 - - 7,537.00 1,364.00
6230 Tra ining 001 1,500 1 ,000 672.84 50.00 - 2,883 .60 -
6240 Confe re nce s 001 1,500 1 ,000 417 .00 - 280.00 687.94 507.96
TOTAL $ 51,092 $ 55,112 $ 85,463.05 $ 51,062 .10 $ 61,224 .41 $ 76,236 .12 $ 58,963 .56
#630 - Elec tio n Expenses
6413 Election Expenses 001
TO TAL
#640 - Le gal Expe ns es
6411 Le gal Expens es
TO TAL
4,000 $ - $ 138.77 $
4,000 $ - $ 138.77 $
$ 3,930.22 $
$ 3,930.22 $
001 $ 12,000 $ 8 ,000 $ 11,390.00 $ 3,948.00 $ 8,202.00 $ 14,099.00 $ 35,494.89
#650 - City Ha ll Ope ra tin g Expense s
6010 Wa ge s - City S taff 001
6110 Wage s- City Sta ff (FICA) 001
6130 Wa ge s - City Staff(PER S) 001
6160 Wo rke rs' Co mpensation 001
6310 Ro utine Ma intenance/Re pair 001
6331 Fuel 001
6371 Utilities 001
6373 Telepho ne 001
6401 Au ditin g/Accounting Services 001
6407 En gin eering 001
6408 Insurance 001
6409 Janitorial 001
6413 Pa yments to Others 001
6414 Publishing 001
6419 Co mputer Ex pe nses 001
Network and Equipment Upgrades/Pu rc has es 001
6490 Misc. Expenses 001
New Parking Lots 001
6506 Off ice Supplies 001
6508 Po sta ge 001
$ 12,000 $ 8,000 $ 11,390.00 $ 3,948.00 $ 8,202.00 $ 14,099 .00 $ 35,494.89
$ - $ 10,394 $ 11,752.72 $ 14,147.50 $ 8,591.25 $ 8,990.00 $ 8,640.50
- 780 890 .14 1,066.04 632.25 677 .00 1,618.95
- 935 967.95 757 .11 788 .87 802.81 771.60
300 350 302 .60 344.56 188.29 211 .28 -
14,300 15,000 14,320.22 11,884.39 9,357 .37 22,356.56 13,379.65
100 200 16 .00 188.09 - - -
8,600 7,500 6,652.08 7,317.69 9,679 .99 9,817.68 9,302.32
3,300 3,400 2,563.71 3,212 .66 3,704.96 4,617 .34 2,066.40
4,000 5,000 5,125 .00 5 ,167.44 9,668.67 - -
17,000 24,000 32,101.74 25 ,350.48 7,138.75 5,280.66 14,996 .36
11,900 10,000 14,682.06 12,104.36 11,987.53 10 ,158.50 10,092.96
4,500 4,000 4,500.00 3,750.00 2,921.26 89.98 -
100 - 298 .48 - - - -
4,600 8,000 4,227.39 8,230.37 3,045.17 3,566.98 3,863.79
12,000 18,000 10,000 .00 13,566.76 8,547.11 15 ,855 .53 7,398.89
10,508.77 45,000.00
19,000 8,679 37,423 .86 19,059.89 8,744.94 17,994 .10 11 ,524.55
2, 5- 00 5,479 2,36523 1,444 .5- 4 1,6154- 0 4,044 .85 1,922 .38
2,000 350 748.00 (31922) 1,535.78 1,496.52 2,352.00
TOTAL $ 104,200 $ 122,067 $ 159,445.95 $ 172,272.66 $ 88,147.59 $ 105,959.79 $ 87,930.35
#660 - Tort Liability Insu ra nce
Expe nse a nd F und Bala nce A naly si s (gWork s)
02/17/22 - MM N ote: (A) =Actual' (B) = Official Budget ( R) = Resod Budget (u sually th e averag e of l ast 5 y ears' actual expendit ur es , r ou nded up to the nearest '00)
Dept S ect. Expe nse Ar ea Fund FY23 (P) * FY22 (B) FY21 ( A) FY20 (A) FY19 (A) FY18 (A) FY17 (A)
6408 Legal Expenses 001 - $ - $ - $ - $ - $ _ $
T OTAL $ - $ - $ - $ - $ $ - $
#699 - Ge neral Go ver nmental Expense s
6407 Bank Fees 001 100 $ - $ - $ - $ 104.65 $ 129.51 $ 25 .50
TOTAL § 100 $ - $ - $ $ 104 .65 $ 129 .51 $ 25.50
TOTAL GENERAL GO VERNMENT $ 208,106 $ 267,655 $ 359,084 $ 293,227 $ 217,556 $ 260,684 $ 211,645
TOTAL OPER ATING E XPENSE S $ 950 ,791 $ 740,591.00 $ 952,066 .76 $ 609,663.16 $ 653,049 .47 $ 631,970 .81 $ 520,193 .65
San itary Sewer O peration - En terprise Function
#815 - Sanita ry Sewe r O pe ration s
6010 Wages- City Staff 610 $ 28,658 16,389 $ 4,743.81 $ 5,229.00 $ 5,773.00 $ 3,279.00 $ 2,810.02
6110 Wages- City Staff (FICA) 610 2,192 1,229 589.54 391 .18 432 .32 245.84 214 .11
6130 Wages- City Sta ff (IPERS) 610 2,705 1,475 564.76 493.54 538.72 292.79 250.95
6150 Group Insurance 001 - - - - - Group Ins urance 610 100 0 .07 - - - -
6373 Telepho ne 610 - -
6399 Routin e Maintenance/Repair 610 - -
6401 Auditing/Accounting Service s 610 - 35,000 - -
6407 Engineering 610 22,900 - 9,144.40 36 ,318.85 41,079.08 21,014.55 6,529.50
6411 Legal 610 - - - - -
6413 Pa yment to Dave nport 610 67,900 70,000 78,814.85 64 ,038.73 71,855 .71 66,113.57 58,342.99
6414 Pu blishing 610 - - - - -
6418 Sales Tax Expenses 610 500 - 282.00 623.00 274.00 264.74 637.78
6490 Pro fessional Services 610 1,200 - 327.27 181.64 1,073.70 4,272.86 101 .25
6499 Contractual Service s- Sewer Re habilitation 610 100,000 270,000 162,750.27 6,875 .76 74.88 60 .40 15.36
6507 Operating Supplies 610 200 1,622 661 .20 84.40 (34 .41) - -
6508 Posta ge 610 400 - 175.00 210.00 675.00 391.90 235.00
TOTA L $ 226,755.94 $ 395,715 .00 $ 258,053.17 $ 114,446.10 $ 121,742.00 $ 95,935 .65 $ 69,136 .96
#815 - Sa nitary Se wer Operatio ns
6413 Davenport Payments -Joint Sewer Capital Impro vements 611 $ - - $ - $ 51.53 $ - $ 110.18 $ 11,479.65
6767 C ro w Cre ek Projec t - Capital Outlay 611 - - - - 1,379.85 26,217.65 -
TOTA L $ - $ - $ - $ 51.53 $ 1,379.85 $ 26,327.83 $ 11,479.65
TOTAL SA NITAR Y S EWER OP ERA TING EXPENSES $ 226,755.94 $ 395,715 .00 $ 258,053 .17 $ 114,497.63 $ 123,121.85 $ 122,263.48 $ 80,616.61
Per sonnel Expense Allocations
02/17/22 - MTB
City of Riverd ale FY'23 (P)
y`DY66 a, °fie oe �'e`' a G°� 1 t
,o "° ,0`�G ° yam `.0. c ce�n� °5°
Title S alary B enefits D ues/Sub Tr aining Aut o Ph one 1 CB s 0 6° e t T otal
City Administra tor 62,500 11,338 1,500 1,400 NA NA 5% 20 % 0% 15% 22% 20% 18% 100 %
Deputy Clerk 50,000 10,070 500 400 NA NA 8% 20% 0% 17 % 15% 25% 15% 100%
Mainte nan ce Per,so n 38,000 NA NA NA NA NA 5% 35% 0% 30% 0% 15% 15% 100%
•
Mayor 6,000 NA 500 1,500 NA 0% 0% 0% 0% 0% 100% 0% 100%
City Council I 15,000 NA 1,500 2,500 - - 0% 0% 0% 0% 0% 100% 0% 100 %
Fire Department 10,000 1,014 NA NA NA NA 100 % 0% 0% 0% 0% 0% 0% 100%
Pe rsonne l Co sts by Bu dge t Area Gro ss Wa ge s FICA IPERS
Pu blic Safety 1 21,628 1,655 2,042
Public Wo rks 40,842 3,124 3,855
Soc ial Se rvices - -
Culture/Recrea tio n 33,276 2,546 3,141
Econ De velopment 26,028 1,991 2,457
Ge n'I Go v- Elected Officials 27,000 2,066 2,549
Ge n'l Go v - Staff 36,290 2,776 3,426
Sanitary Sewer Opera tio ns 28,658 2,192 2,705
Estimated FICA 7.65%
Estimated IPERS1 I 9.44%
RIVERDALE CITY COUNCIL AGENDA
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: February 22, 2022 TIME: 7:oo P.M.
The regular meeting of the City Council of Riverdale, Iowa will be conducted according to the
following order and actions will be considered on the items listed. The notice of this meeting is
not considered final until hours prior to the meeting and may be further modified if 24 hours'
notice is impossible or impractical for good cause.
In compliance with the Americans with Disabilities Act (ADA) and other applicable federal and
state laws, all public hearings and meetings held or sponsored by the City of Riverdale, IA will be
accessible to individuals with disabilities. Persons requiring auxiliary aids and services should
contact the City Hall at (563)355-2511 five days prior to the hearing or meeting to inform of their
anticipated attendance.
The requirement that an Ordinance be read three times before passage may be waived by
council upon an affirmative -vote -of four (4) of the five (5) council members. The public is
advised to take note of this process and be prepared to speak either for or against any ordinance
at the time of the first reading.
Per Chapter 21 of the Iowa Code, more specifically described in sections 21.3 and
21.8 a member of the Council may attend the meeting either in -person or by
electronic means, as defined in said sections.
1. WELCOME
1.1 CALL TO ORDER
1.2 ROLL CALL
1 3 PLEDGE OF ALLEGIANCE
2. PUBLIC COMMENT
Per Iowa Code 21.7, this governmental body make and enforce reasonable rules for the
conduct of its meetings to assure meetings are orderly, and free from interference or
interruption by spectators.
The public is encouraged to provide and insights on the proposed agenda and other items of
concern. Public comment time is limited to three (3) minutes per speaker. Speakers will
introduce themselves, their topic(s) concern, and provide their address for the record. Public
comments do not need to be in support of proposed actions but are to be constructive and
respectful. A lack of decorum will result in the end of comment period and possible removal
from the meeting. All members of council, the public, and staff are encouraged to find ways
to effect positive change in their comments and their actions for the betterment of our
community.
1
KDR 2/18/2022
3.o PRESENTATION AND PROJECT UPDATES
3.1 CITY ADMINISTRATOR REPORT
3.2 MSA ENGINEER'S ACTIVITY REPORT
3.3 FIRE DEPARTMENT REPORT TO COUNCIL
4.o REVIEW/APPROVAL OF THE AGENDA
All items under the consent agenda will be enacted by one motion. There will be no separate
discussion of these items unless a request is made prior to the Council votes on the motion.
4.1 Council Meeting Minutes from January 25, 2022
4.2 Council Meeting Minutes from February 8, 2022
4.2 Approval of Warrants for February 22, 2022
4.3 Approval of Treasurer's Financial Reports 2nd half of February 2022
5.o UNFINISHED BUSINESS
6.o RESOLUTIONS
6.1 2022-10 A Resolution Maximum Property Tax Dollars for Fiscal Year 2023
6.2 2022-14 A Resolution Authorizing RFP for Mowing Services for Calendar
Year 2022 through 2025
6.3 2022-15 A Resolution Approving the Part Time Maintenance Worker Job
Description
6.4 2022-16 A Resolution Setting the Public Hearing for FY23 Budget for the City
of Riverdale
7.0 DISCUSSION AGENDA
8.1 ADMINISTRATION
8.1.1 Website Update
8.2.1 Audit Update
8.4 PUBLIC WORKS
8.4.1 Update on Street Lights- Belmont Rd./Madison Dr/Belingham
8.4.2 Ribbon Cutting for Fenno Rd
8.4.3 Riverdale Storm Sewer Structure Assessment Phase I
9.o REPORT FROM MAYOR
9.1 INGOVERNMENTAL
2
KDR 2/18/2022
10.0 PUBLIC COMMENT
The public is welcome to provide any follow-up on comments to the proceedings of the
meeting subject to all rules established in the first comment period.
11.o PROJECT PRIORITIZATION
The Council will go through a list of due outs developed during the meeting and
prioritize staff workload for the coming two weeks.
11.1 Completed Actions
Red Light Camera Enforcement Status
Red Light Payment Status Completion
Change Order Sanitary Sewer Phase III
11.2 Pending Actions and Completion Date
Maintenance Worker Completion Date 3/25/2022
Sewer Rates Completion Date 6/19/2022
Fence by Brenny's Completion Date 3/25/2022
Budget Development
Audit
11.3 Actions not Started
Zoning Ordinances Changes 2/15/2022
12.o ADJOURNMENT
OTHER MEETINGS/CITY EVENTS OF NOTE
Budget Workshop Primarily Budget Review
Public Hearing for Max Levy
Regular Council Meeting
Notice of Public Hearing for Budget FY23
Public Hearing for FY 23
Regular Council Meeting
Regular Council Meeting
Certify Budget to County
Budget Due to County Auditor
Spring Fest
Regular Council Meeting
Regular Council Meeting
3
KDR 2/18/2022
Tuesday, February 22, 2022
Tuesday, February 22, 2022
Tuesday, February 22, 2022
Wednesday, February 23, 2022
Tuesday, March 8, 2022
Tuesday, March 8, 2022
Tuesday, March 22, 2022
Tuesday, March 22, 2022
Thursday, March 31, 2022
Saturday, April 9, 2022
Tuesday, April 12, 2022
Tuesday April 26, 2022
5:oo pm
6:oo pm
7:00 pm
Published
6:oo pm
7:oo pm
7:00 pm
TBD
7:00 pm
7:00 pm
RIVERDALE CITY COUNCIL MEETING MINUTES
PLACE: Riverdale City Hall, 110 Manor Drive, Riverdale, Iowa
DATE: January 25, 2021 TIME: 7: oo P.M.
NOTE: This Regular Meeting of the Riverdale City Council was held in the Community Room of Riverdale's City Hall at the
appointed time and in accordance with open meeting laws set and defined by the State of Iowa (Sections 21.2 and 21.8).
WELCOME: CALL TO ORDER - The meeting was called to order at 7:0o pm by Mayor Anthony Heddlesten.; ROLL CALL
- Council Members present: Kelly Krell, Vince Jurgena, Paul DCamp, Kevin Adams and Doug Littrel. Also present: City
Administrator, Kent Royster, Fire Chief Chris Bernard, City Engineer, Chris Cooper and various residents.; PLEDGE OF
ALLEGIANCE
PUBLIC COMMENT: No significant questions or comments from members of the public present.
PRESENTATION AND PROJECT UPDATES: QUERCUS LAND STEWARDSHIP - Alex Wenthe, owner of Quercus
Land Stewardship Services, reviewed his presentation and proposal for services during 2022; CITY ADMINISTRATOR
REPORT - Administrator Royster reviwed the various items included in his report; MSA ENGINEER'S ACTIVITY
REPORT - the Engineer's report was submitted in writing; FIRE DEPARTMENT REPORT - Reviewed department
activity during the first half of January.
REVIEW/APPROVAL OF THE AGENDA: An amended agenda (adding discussion about the DOT sign on Hwy 67) was
moved for approval by Krell, seconded by Littrel, MC.; A motion to approve the Consent Agenda was made by Krell, seconded
by Jurenga, MC.
Approval of Warrants for January 25, 2022
Vendor Name
Adam Guillion
Adrian Castillo
Advanced Business Systems
Brian Ballard
Brian Buck
Century Link
Chelsea Jewell
City of Davenport
David Cribbs
Dennis Glew
Donte Peterschmidt
Doug Littrel
Eric Hupp
Feld Fire
Floyd Bruns
Gordon Flesch Company, Inc.
Greg Chapman
Hopkins & Huebner, PC
Hunter Symmonds
Iowa American Water Company
Jakob Kluger
John Giessen
John Clinton
John Demay
K&K True Value Hardware
Kelly Krell
Metro Fibernet LLC
Mid -American Energy Co.
MSA
Phillip Bowers
Quad City Times & Journal
Storage Rentals of America
Verizon
VISA
Anthony Heddlesten
Kent Royster
Reference
Firefighter Reimbursement Exp
Firefighter Reimbursement Exp
Copier Contract
Firefighter Reimbursement Exp
Firefighter Reimbursement Exp
Monthly Telephone Service
October 2021 Sewer Exp.
Firefighter Reimbursement Exp
Firefighter Reimbursement Exp
Firefighter Reimbursement Exp
Community Christmas Party Xp
Firefighter Reimbursement Exp
0391559 -IN
Firefighter Reimbursement Exp
Yearly Contract 22
Firefighter Reimbursement Exp
Legal Fees
Firefighter Reimbursement Exp
Monthly Utilities
Firefighter Reimbursement Exp
Firefighter Reimbursement Exp
Firefighter Reimbursement Exp
Firefighter Reimbursement Exp
Wipers
Reimbursement Stamps
Monthly January
Dec Gazebo
Sanitary Sewer Rehab Phase 3
Firefighter Reimbursement Exp
12/14 Meeting
Storage Rental
City Hall Cell Phones
Quarterly Payment
Payroll
Payroll
Total Check # Check Date
$ 222.41 8017 01/20/22
502.84 8018 01/20/22
160.67 8019 01/20/22
261.09 8020 01/20/22
96.70 8021 01/20/22
236.76 8022 01/20/22
464.16 8023 01/20/22
12,459.25 8024 01/20/22
9.67 8025 01/20/22
483.50 8026 01/20/22
48.35 8027 01/20/22
29.61 8028 01/20/22
338.14 8029 01/20/22
256.64 8030 01/20/22
541.52 8031 01/20/22
1,859.00 8032 01/20/22
19.34 8033 01/20/22
10,108.17 8034 01/20/22
290.10 8035 01/20/22
74.54 8036 01/20/22
290.10 8037 01/20/22
464.16 8038 01/20/22
241.75 8039 01/20/22
232.08 8040 01/20/22
14.93 8041 01/20/22
46.40 8042 01/20/22
102.20 8043 01/20/22
10.00 8044 01/20/22
9,465.00 8045 01/20/22
270.76 8047 01/20/22
405.03 8048 01/20/22
238.00 8049 01/20/22
114.50 8050 01/20/22
3,498.91 8051 01/20/22
461.30 8054 01/20/22
1,967.65 8055 01/20/22
ACCTS PAYABLE TOTAL $ 43,749.91
City Council Meeting Minutes - Regular Meeting January 25, 2022 (MTB)
Riverdale City Council Meeting Minutes I January 25, 2022 7:00 p.m.
Approval of Treasurer's Report dated January 20, 2022
Page 2
Acct.
Title
Starting Bal
Received
Disbursed
Liab.
Change
Ending Bal
001
General Fund
$ 303,919.42
6 0.00
$ 23,252.28
$ 0.00
$ 280,667.14
002
FEMA: Derecho
11,250.00
0.00
0.00
0.00
11,250.00
110
Road Use Tax
98,751.66
0,00
59.50
0.00
98,692.16
111
I -Jobs
0.00
0.00
0.00
0.00
0.00
121
Local Option Sales Tax
418,227.65
0.00
0.00
0.00
418,227.65
125
TIF/Urban Renewal
(323,573.81)
0.00
0.00
0.00
(323,573.81)
126
TIF 2
(158.00)
0.00
0.00
0.00
(158.00)
127
TIF 3
0.00
0.00
0.00
0.00
0.00
128
TIF4
0.00
0.00
0.00
0.00
0.00
150
Fire Awards
96.32
0.00
0.00
0.00
96.32
200
Debt Service
84,264.32
0.00
0.00
0.00
84,264.32
300
Capital Improvement
Lvy
105,356.29
0.00
0.00
0.00
105,356.29
301
Capital Reserve
310,070.93
0.00
3,225.00
0.00
310,070.93
302
Road Replacement
51,097.74
0.00
0.00
0.00
51,097.74
303
Fire Equipment/Repl.
92,505.03
0.00
0.00
0.00
92,505.03
304
2011 Capital Project
0.00
0.00
0.00
0.00
0.00
610
Sewer
(80,270.50)
18,998.22
18,699.25
0.00
(79,971.53)
611
Sewer Capital Project
(29,245.61)
0.00
0.00
0.00
29,245.61)
TOTAL
$ 1,042,291.44
$ 101.61
$ 1,486.12
$ 0.00
$ 1,040,805.32
UNFINISHED BUSINESS: There was no unfinished business to discuss or consider.
NEW BUSINESS: RESOLUTIONS - 2022-07 A Resolution Approving Ad -Hoc Committee Members and Commission
Members and Commissions Members for the City of Riverdale, Iowa for Calendar Year 2022. Motion made by DCamp, second
by Littrel. All ayes. MC; 2022-08 A Resolution Authorizing Installation of Fence Between Parcel ID#842601005 and Parcel
ID#842723001. Motion to table for one Council cycle made by Adams, second by Littrel. All ayes. MC; 2022-09 A Resolution
Approving Contractor's 16t Request for Payment to Vis-u-Sewer for Work Performed on the Sanitary Sewer Rehabilitation
Project (Phase II) for the City of Riverdale, Iowa. Motion made by Adams, seconded by Littrel. All ayes. MC. MOTIONS -
Motion made by Krell to hold a public hearing on the proposed Maximum Tax Levy for FY23 on Tuesday, February 8 at 6:3o
pm. Seconded by Jurgena. All ayes. MC.
OLD BUSINESS: RESOLUTIONS - 2021-33 - A Resolution Authorizing the Traffic Light Sensor at the Intersection of
Bellingham and State Streets. Motion to reconsider the resolution made. by Krell, second by DCamp, All ayes. Motion un-
tabled. A motion to approve the Resolution as presented made by Krell, seconded by Littrel. All ayes. MC.
DISCUSSION AGENDA: PUBLIC WORKS - Red light sensor at Bellingham and State Street purpose and function
discussed, Discussed need for no parking signs in Woods Estates; BUDGET AND FINANCE - Sewer rate information from
PPM and Steve Townsend; Discussion of website and City communication Needs; Discussion of Acquiring a Postage Machine;
Discussed Iowa League "Day at the Capitol" in Des Moines; ADMINISTRATION - Discussed current employee policies and
old policies in the current employment manual (from 1987); PUBLIC SAFETY - Council Member DCamp reviewed SECC
meeting.
Council Member Littrel left the meeting at 8:3opm.
REPORT FROM THE MAYOR: INTERGOVERNMENTAL - Mayor Heddlesten has been named the small cities
representative to the Waste Commission of Scott County; 28E AGREEMENTS - No discussion; PROCLAMATIONS - The
City's 69th Anniversary is in February; Acknowledgement of the 147th Anniversary of the Pleasant Valley Township;
Proclamation of February as #RiverdaleThatsWhere Month.
PUBLIC COMMENT: Wendy Syverud asked about remaining budget meetings and what else needs to be discussed.
PROJECT PRIORITIZATION: Top priorities for City Staff/City Administrator were discussed. CLOSED SESSION: Motion to go into closed session to discuss a personnel/staffing issue was made by DCamp, seconded by
Krell; Adams, Jurgena, Krell and DCamp all voted Aye. Littrel was not present. MC. Council went into closed session at 9:46
pm.; Closed session was adjourned at 1o:17 pm and Council was called back into open session. No formal action was taken
during the closed session.
ADJOURNMENT: A motion to adjourn was made by Krell and seconded by DCamp. All ayes. The Regular Meeting of the
City Council was formally adjourned by the Mayor at 10:19 pm.
FOR THE CITY OF RIVERDALE: ATTESTED BY:
Mayor Anthony Heddlesten Kent Royster, City Clerk
City Council Meeting Minutes - Regular Meeting I January 25, 2022 (MTB)
Thu Feb 17, 2022 10:34 AM
CLAIMS REPORT Page 1
Check Range: 211712022- 211712022
VENDOR NAME
REFERENCE
VENDOR CHECK
AMOUNT TOTAL CHECK# DATE
ADVANCED BUSINESS SYSTEMS
CITY OF BETTENDORF
CITY OF DAVENPORT
HOPKINS & HUEBNER, P.C.
IMFOA
INTERNAL REVENUE SERVICE
IOWA AMERICAN WATER
IOWA ASSOCIATION OF MUNICIPAL
METRO FIBERNET LLC
REPUBLIC SERVICES
STORAGE RENTALS OF AMERICA
TWINSTATE TECHNICAL SERVICES
VISA
COPIER CONTRACT
Fuel for Jan RFD
28E EQUIPMMENT REPLACEMENT
LEGAL FEES
Membership Dues 2022
IRS Payment
MONTHLY UTILITIES
Membership Dues
Feb Internet
Garbage Contract
STORAGE RENTAL
January Exp
Visa Bill
Accounts Payable Total
321.91
54.63
21, 373.64
80.00
100.00
284.86
57.98
500.00
102.20
3,762.99
238.00
1,810.49
1,170.49
29,857.19
8080 2/17/22
8081 2/17/22
8082 2/17/22
8083 2/17/22
8084 2/17/22
8085 2/17/22
8086 2/17/22
8087 2/17/22
8088 2/17/22
8089 2/17/22
8090 2/17/22
8091 2/17/22
8092 2/17/22
APCLAIRP 09.21.21
City of Riverdale IA
OPER: KR
Thu Feb 17, 2022 10:34 AM
CLAIMS REPORT Page 2
CLAIMS FUND SUMMARY
FUND NAME AMOUNT
001 GENERAL
110 ROAD USE TAX
610 SEWER
7,924.05
59.50
21,873.64
TOTAL FUNDS 29,857,19
APCLAIRP 09.2121
City of Riverdale IA
OPER: KR
PRUPDT00 Wed Feb 16, 2022 9:16 AM City of Riverdale IA OPER: KR
09.21.21 PAID THROUGH 2/24/2022 CHECK REGISTER 3RNL 1140
CALENDAR 2/2022, FISCAL 8/2022 DATES 2/16/2022 -- 2/24/2022 LAST CHECK OF MONTH
PAGE 1
CHECK NO DATE EMP NO PAY TO THE ORDER OF CHECK AMOUNT CLEARED VOIDED MANUAL
1 QUAD CITY BANK & TRUST
8077 2/16/2022 22 ANTHONY D HEDDLESTEN
8078 2/16/2022 28 KENT D ROYSTER
BANK TOTAL
REPORT TOTAL
461.30
1967.65
2428.95
2428.95
PRUPDT00 Wed Feb 16, 2022 9:16 AM City of Riverdale IA OPER: KR
09.21.21 PAID THROUGH 2/24/2022 DEDUCTION CHECK REGISTER ]RNL 1140
CALENDAR 2/2022, FISCAL 8/2022 DATES 2/16/2022 -- 2/24/2022 LAST CHECK OF MONTH
PAGE 1
CHECK NO DATE VENDOR# PAY TO THE ORDER OF CHECK AMOUNT CLEARED VOIDED MANUAL
8079 2/16/2022
54214861 2/16/2022
1 QUAD CITY BANK & TRUST
5 IPERS
CHECK TOTAL
897.91
ELECTRONIC VENDOR PAYMENTS
230 EFTPS PROCESSING CENTER
ELECTRONIC PAYMENT TOTAL
REPORT TOTAL
897.91
1143.60
1143.60
2041.51
Thu Feb 17, 2022 10:53 AM
TREASURER'S REPORT Page 1
CALENDAR 2/2022, FISCAL 8/2022
ACCOUNT TITLE
LAST MONTH CHANGE IN ENDING
END BALANCE RECEIVED DISBURSED LIABILITY BALANCE
001 GENERAL 269,315.20 1,592.45 35,213.00 3,757.07- 231,937,58
002 FEMA DERECHO 11,250.00 11,250.00
110 ROAD USE TAX 106,240.14 59.50 106,180.64
111 I -JOBS
121 LOCAL OPTION SALES TAX 448,691.39 448,691.39
125 TIF/URBAN RENEWAL 323,616.05- 323,616.05-
126 TIF 2 158.00- 158.00-
127 TIF 3 290.00 290.00-
128 TIF 4
150 FIRE AWARDS 96.32 96.32
200 DEBT SERVICE 83,040.19 83,040.19
300 CAPITAL IMPROVEMENT LEV 104,631.08 104,631.08
301 CAPITAL RESERVE 306,845.93 306,845.93
302 ROAD REPLACEMENT 51,097.74 51,097.74
303 FIRE EQUIPMENT/REPLACEM 92,505.03 92,505.03
304 2011 CAPITAL PROJECT(BOND
610 SEWER 79,820.93- 40.00 132,887.23 212,668.16-
611 SEWER - CAPITAL PROJECT 29,245.61- 29,245.61 -
Report Total 1,040,872.43 1,632.45 168,449.73 3,757.07- 870,298.08
GLRPTGRP 07/01/21 OPER: KR
CITY OF RIVERDALE
Statement Writer: 00 Summary By: FUND
Thu Feb 17, 2022 10:53 AM
BUDGET REPORT Page 1
CALENDAR 2/2022, FISCAL 8/2022
PCT OF FISCAL YTD 66.6%
TOTAL MTD YTD PERCENT
ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED
FIRE TOTAL 108,073.00 25.63- 40,275.01 37.27 67,797.99
ANIMAL CONTROL TOTAL 250.00 .00 50.00 20.00 200.00
OTHER PUBLIC SAFETY TOTAL 11,350,00 .00 56.37 .50 11,293.63
PUBLIC SAFETY TOTAL 119,673.00 25,63- 40,381.38 33.74 79,291.62
ROADS, BRIDGES, SIDEWALKS TOTA 32,210.00 170.03- 10,115.83 31.41 22,094.17
STREET LIGHTING TOTAL 7,500.00 613.14 4,439.41 59.19 3,060.59
TRAFIC CONTROL & SAFETY TOTAL 4,500,00 .00 5,033.97 111.87 533.97 -
SNOW REMOVAL TOTAL 18,383.00 15,740.23 17,682.90 96.19 700.10
HIGHWAY ENGINEERING TOTAL .00 .00 670.10 .00 670.10 -
STREET CLEANING TOTAL 3,910.00 19.11- 262.17 6.71 3,647.83
GARBAGE TOTAL 49,000.00 7,525.98 33,840.90 69.06 15,159.10
STORM SEWER/DRAINAGE TOTAL 3,096.00 87.04 11,554.28 373.20 8,458.28 -
OTHER PUBLIC WORKS TOTAL 119,975,00 .00 262.12 .22 119,712.88
PUBLIC WORKS TOTAL 238,574.00 23,777.25 83,861.68 35.15 154,712.32
LIBRARY TOTAL 16,000.00 .00 8,046.00 50.29 7,954.00
PARKS TOTAL 59,615.00 96.76- 61,051.23 102.41 1,436.23 -
OTHER CULTURE/RECREATION TOTA 5,000.00 243.44- 3,809.88 76.20 1,190.12
CULTURE & RECREATION TOTAL 80,615.00 340.20- 72,907.11 90.44 7,707.89
COMMUNITY BEAUTIFICATION TOTA 12,500.00 .00 5,030.00 40.24 7,470.00
ECONOMIC DEVELOPMENT TOTAL 20,574.00 290.00 10,650.94 51.77 9,923.06
OTHER COMM & ECO DEV TOTAL 1,000.00 .00 12,547.84 1,254.78 11,547.84 -
COMMUNITY & ECONOMIC DEV TOTA 34,074.00 290.00 28,228.78 82.85 5,845.22
MAYOR/COUNCIL/CITY MGR TOTAL 78,476.00 6,890.89 61,591.86 78.48 16,884.14
CLERK/TREASURER/ADM TOTAL 55,112.00 100.00 34,900.80 63.33 20,211.20
ELECTIONS TOTAL 4,000.00 .00 .00 .00 4,000.00
LEGAL SERVICES/ATTORNEY TOTAL 8,000.00 80.00 31,709.64 396.37 23,709.64 -
CITY HALL/GENERAL BLDGS TOTAL 122,067.00 4,790.19 69,485.13 56.92 52,581.87
GENERAL GOVERNMENT TOTAL 267,655.00 11,861.08 197,687.43 73.86 69,967.57
DEBT SERVICES TOTAL
DEBT SERVICE TOTAL
ROADS, BRIDGES, SIDEWALKS TOTA
CAPITAL PROJECTS TOTAL
76,688.00 .00 2,093.75 2.73 74,594.25
76,688.00 .00 2,093.75 2.73 74,594.25
375,000.00
375,000.00
.00 27,525.00 7.34 347,475.00
.00 27,525.00 7.34 347,475.00
GLRPTGRP 07/01/21 OPER: KR
CITY OF RIVERDALE
Statement Writer: 00 Report Format: FUNCTION
Thu Feb 17, 2022 10:53 AM BUDGET REPORT Page 2
CALENDAR 2/2022, FISCAL 8/2022
PCT OF FISCAL YTD 66.6%
TOTAL MTD YTD PERCENT
ACCOUNT NUMBER ACCOUNT TITLE BUDGET BALANCE BALANCE EXPENDED UNEXPENDED
SEWER/SEWAGE DISPOSAL TOTAL
ENTERPRISE FUNDS TOTAL
TOTAL EXPENSES BY FUNCTION
395,715.00 132,887.23 208,892.72 52.79 186,822.28
395,715.00 132,887.23 208,892.72 52.79 186,822.28
1,587,994.00 168,449.73 661,577.85 41.66 926,416.15
GLRPTGRP 07/01/21 OPER: KR
CITY OF RIVERDALE
Statement Writer: 00 Report Format: FUNCTION
Thu Feb 17, 2022 10:56 AM
REVENUE REPORT Page 1
CALENDAR 212022, FISCAL 8/2022
PCT OF FISCAL YTD 66.6%
BUDGET MTD YTD PERCENT
ACCOUNT NUMBER ACCOUNT TITLE ESTIMATE BALANCE BALANCE REND UNCOLLECTED
GENERAL TOTAL 525,298.00 1,592.45 233,087.89 44.37 292,210.11
FEMA DERECHO TOTAL .00 .00 11,250.00 .00 11,250.00 -
ROAD USE TAX TOTAL 55,000.00 .00 31,597.48 57.45 23,402.52
LOCAL OPTION SALES TAX TOTAL 113,484.00 .00 114,571.67 100.96 1,087.67-
TIF/URBAN RENEWAL TOTAL .00 .00 7,477.77 .00 7,477.77 -
DEBT SERVICE TOTAL 82,251.00 .00 18,520.24 22.52 63,730.76
CAPITAL IMPROVEMENT LEVY TOTA 45,408.00 .00 10,812.24 23.81 34,595.76
CAPITAL RESERVE TOTAL 3,301.00 .00 .00 .00 3,301.00
SEWER TOTAL 395,000.00 40.00 93,333.43 23.63 301,666.57
TOTAL REVENUE BY FUND
1,219,742.00 1,632.45 520,650.72 42.69 699,091.28
GLRPTGRP 07/01/21 OPER: KR
CITY OF RIVERDALE
Statement Writer: 00 Report Format: RFUND
Administrative Summary
February 22, 2022
Memorandum
Date: February 18, 2022
To: Mayor Mike Bawden
Members of the City Council
From: City Administrator Kent Royster
Re: Administrative Notes (February 4, 2022 -February 18, 2022)
Greetings all,
1. Status of Budget
On February 22, 2022 you will review the total and complete budget. I have
worked with Mike Bawden to develop a budget that will include the projects
and budgets.
2. Status of Audit
Secretary of State office contacted me this week to inform me that we have a
new examiner. We officially started the audit this week.
3. New Deputy Clerk
Starts on February 23, 2022. I am looking forward to her starting.
4. Sanitary Sewer
The mayor and I had a meeting with the Susan Gerlach of PFM to begin the
planning process to increase the sanitary sewer rate. We are in the data
collection process. We are planning on an early summer completion date.
5. Resolution 2022-10
Adopts the Max Levy. Please see the explanation provided in the Max Levy
Packet.
Administrative Summary
February 22, 2022
6. Resolution 2022-14
I am seeking you permission to go out for a RFP for Mowing Services. Last
year, when S & R pulled out of the snow plowing contract they also pulled out
of Mowing Contract. Since then I have been notified that S & R wishes to be
included in the RFP process.
7. Resolution 2022-15
I am seeking your approval of Job Description for the vacant Maintenance
Worker position. The next step will be to advertise for the position.
8. Resolution 2022-16
I need to set the Public Hearing for the Budget. The best and simplest way is
to draft a resolution.
9. Website Update
The new deputy clerk will be researching other option to present to you.
Currently, we will be using BRL on an hourly basis. The City now controls the
domain name. And, the City will be looking at other options.
to. Stop Lights
Belmont Rd- I have contacted the City of Bettendorf. They are looking into it.
Madison Dr.- Chris Cooper looked into the original spec. and reported back.
That report was sent to DECCO to verify.
Bellingham- The contractor has been working on it over the past couple of
weeks. I am awaiting an invoice to pay.
it. Riverdale Storm Sewer Structure Assessment Phase I
As I drive down State Street, I have noticed the deteriorating storm sewer
structures. I asked Chris to draft a proposal to review these a priority plan for
replacement or rehabilitation of the structures.
As always contact me for questions. It is a pleasure to be your City Administrator.
Thank you,
Kent Royster
liP�J MSA
PROJECT UPDATE I A Review of MSA Projects in Your Community
City of Riverdale, IA
CLIENT LIAISONS:
Kevin Bailey, PE, Team Leader & Office Manager
Phone: (563) 424-3701
Email: kbailwey@msa-ps.com
Christian R. Cooper, PE, CPESC.
Phone: (563) 424-3696
Email: ccooper@msa-ps.com
DATE: FEBRUARY 22, 2022
SANITARY SEWER REHABILITATION PROJECT — PHASE 2
The repair of the inlet on Bellingham is complete.
Pay Application Number 2 has been submitted to the City Administrator.
WOODS ESTATES EMERGENCY ACCESS ROUTE
The project manual for this project is almost complete.
MSA will be submitting this project and requesting the City hold a public hearing in order to go out
for bid in the very near future.
WATER MAIN BREAK ON FENNO ROAD
MSA attended the ribbon cutting ceremony.
MSA will begin work in the project punchlist.
CITY HALL PARKING LOTS
This project is on hold.
PROJECT UPDATE
MSA
Page 1 of 2
P:110800s110870s1108761PROJECT UPDATES & MEETINGS1Project Updates12022 Updates1220222 Riverdale Project Update.docx
PROJECT UPDATE
City of Riverdale, IA
February 22, 2022
BELMONT DRIVE ROAD NAME CHANGE
MSA defers to the City Administrator for any report on the progress of this effort
PROJECT UPDATE
MSA
Page 2 of 2
P:110800s110870s1108761PROJECT UPDATES & MEETiNGSIProject Updates12022 Updates1220222 Riverdale Project Update.docx
Resolution 2022-10
A Resolution Maximum Property Tax Dollars for Fiscal Year 2023
WHEREAS, the City Council of the City of Riverdale have considered the proposed Fiscal
Year 2023 city maximum property tax dollars for the affected levy total, and
WHEREAS, a notice concerning the proposed city maximum property tax dollars was
published as required and posted on city web site and/or social media accounts if
applicable,
WHEREAS, a public hearing concerning the proposed city maximum property tax dollars
was held on February 22nd , 2022 at 6:00 pm,
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Riverdale that the
maximum property tax dollars for the affected tax levies for FY 2023 shall not exceed
the following total:
Total maximum levy for affected property tax levies: $631,500.00.
The Maximum Property Tax dollars requested in the total maximum levy for affected
property tax levies for FY 2023 represents/does not represent greater than 102% of the
Maximum Property Tax dollars requested for the current FY 2023.
Passed and approved this day 22nd of February 2022
Anthony Heddlesten, Mayor Kent Royster, Clerk
Roll Call Vote:
- YEA/NAY
- YEA/NAY
- YEA/NAY
- YEA/NAY
- YEA/NAY
City of Riverdale, Iowa
110 Manor Drive, Riverdale, Iowa 52722 (563) 355-2511 I www.riverdaleiowa.com
2022-14
A Resolution Authorizing a RFP for Mowing Services for Calendar Years 2022
through 2025
WHEREAS, the City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and
operating under the laws of the State of Iowa, and;
WHEREAS, the City Council desires the lowest responsible bidder for all goods and services
within the City, and;
WHEREAS, the current mowing contractor has informed the City Administrator that S & R
Lawncare no longer wishes to provide services to the City of Riverdale, and;
WHEREAS, the City of Riverdale will publish a Request for Proposals with the Quad Cities
Times and send out copies of the contract (Exhibit A) to all interested parties, and;
WHEREAS, the City Council approves of the contract for mowing services for Calendar
Years 2022-2025.
NOW THEREFORE IT BE RESOLVED BY THE CITY COUNCIL OF THE CITY OF RIVERDALE, IOWA:
That the City Administrator is hereby directed to solicit RFPs for mowing services for
Calendar Years 2022-2025.
Passed and adopted this day 22nd of February 2022.
Anthony Heddlesten, Mayor
ATTEST:
Kelly Krell, Deputy Clerk
City of Riverdale, Iowa
110 Manor Drive, Riverdale, Iowa 52722 (563) 355-2511 I www.riverdaleiowa.com
CITY OF RIVERDALE
MOWING REQUEST FOR CONTRACT
This REQUEST FOR PROPOSAL covers mowing, trimming, spraying and general
maintenance of city lawns, and Multi -use Trails throughout the City of Riverdale.
Contract Period: The maintenance period shall be from April 1 through November 3o
of each year. A multi -year contract is desired. First year of contract is April 1, 2022.
PROPERTIES TO BE MAINTAINED:
Weekly service
1. Cutting height shall be 3.5-5 inches
Parcel Description
1 842607001 City Easement for the Mississippi River Trail extending from Duck
Creek to Bellingham Road, and around the Bellingham Road MRT trailhead
2 842635002 City Easement for the Mississippi River Trail parallel Bellingham
Road
3 842635003
Road
4 8426330001
Road
5 8426350041
Road
6 842337001
7 842339013
8 842339019
City Easement for the Mississippi River Trail parallel Bellingham
City Easement for the Mississippi River Trail parallel Bellingham
City Easement for the Mississippi River Trail parallel Bellingham
City Easement for the Mississippi River Trail parallel to US -67
City Easement for the Mississippi River Trail parallel to US -67
City Easement for the Mississippi River Trail parallel to US -67
9 Unnamed Parcel City easement for the Mississippi River Trail parallel to
Bellingham Road crossing railroad tracks
10 Unnamed Parcel City easement for Mississippi River Trail parallel to Bellingham
Road along US -67
11 Unnamed Parcel City Easement for the Mississippi River Trail parallel to
Bellingham Road along US -67
12 Unnamed Parcel City Easement for Duck Creek Trail parallel to US -67
13 Unnamed Parcel Realignment of Belmont Road at Valley Drive
14 842617141-1 Van Gundy for Duck Creek Bike Path Trailhead
15 842617141-2 Van Gundy for Duck Creek Bike Path Trailhead
16 842633121 Peggy's Park
17 842339015 City owned land for Mississippi River Trail parallel to US -67
18 84235220A-1 City Hall Grounds
19 842351101 Bicentennial Park
20 842345003 Veterans Memorial Park
21 842601005 Wooded Area of Duck Creek Tributary
22 84233303 Wooded Area of Duck Creek Tributary
The City of Riverdale wishes to break out the Mowing Costs:
YEAR 1:
YEAR 2:
YEAR 3:
SPRING AND CLEAN-UP:
1. Edging shall be reset where needed
2. Bush -hog fence -line and storm sewer tract spring, early summer, and fall to
keep trees and brush from taking over (Spraying of fence line to keep vines,
brush, and trees out of the fence area is allowed).
FERTILIZING:
The contractor must notify the City 1 (one) week prior to fertilizing. State code requires
this to be posted. As well as posted on -site with Pesticide ID Spray Card flags that clearly
state that when the chemicals have been applied. No fertilizer or herbicide in bedded
and grass areas (Meyers) property on Manor Drive.
Fertilization rates shall be determined in consultation with the ISU extension and soil
tests.
Examples of the requested flags:
DATE: TIME:
PESTICIDE APPLICATION
DO NOT ENTER
DO !{OT REMOVE SiON MR 21 HOURS
COMPANY
PHONE
PESTICIDE
APPLICATION
PLEASE
KEEP
OFF
J[K<WA"LW
a...
,.r. -..k oa'SI. Jrre..%ati:roe.
1. Spring: Pre -emergence crabgrass control shall be applied between April 15th and
May 1st
2. Summer: Fertilizer and broadleaf -weed control
3. Late Summer: Fertilizer and lawn food
4. Fall: Fertilizer and Broadleaf -weed control
TRIMMING:
Trimming is defined by using a portable weed trimming device around any
permanent features such as buildings, fences, walkways, roadways, etc. to remove
vegetation more than 3.5 inches. Should occur at least monthly. Edging wherever it
meets a curb, mulch and/or sidewalk.
BLOWING:
1. Blowing off street gutters, driveways, and walkways. This section is required in
order to be in accordance with the City of Riverdale MS4 permit requirements;
every reasonable effort should be made to keep landscaping waste out of the
City's storm sewer system.
2. Blowing around City Hall particularly around front door and side doors to
eliminated spiderwebs and debris collected in corners. Knock down all bird nests
as well.
AERATION:
Aeration shall be completed between September 1 and October loth; annually.
SEEDING:
Any area with less 5o% grass cover at the time of aeration shall be overseeded with
IADOT Seed Mix 1(one) or Type 6 (six) shall be used at locations within the right-of-
way streets and highways. Type 1 shall be used at all outside of the right-of-way. In
heavily shaded areas, fine fescue shall be used exclusively for overseeding. Seeding shall
also complete between September 1 and October loth; annually.
GENERAL:
All collected leaves, grass clippings, trimmings and other debris shall be removed from
the City and properly disposed of by the contractor. A complete manicured look shall be
given to all grounds.
Billing will be the first of every month.
Any other requested work other than scheduled work is to be discussed and a price will
be quoted at that time. During, the term of the contract should the City of Riverdale
obtain more lands the contract will added to accordingly.
EQUIPMENT:
The Contractor represents and warrants to the City of Riverdale that all equipment in
the performance of the work is, always in good and operating condition, in compliance
with al applicable state, local and federal laws and regulations.
List of all relevant equipment:
Equipment
Description
1
2
3
4
5
6
*Attach a separate sheet if needed.
COMMUNICATION:
The contractor will supply the City of Riverdale a monthly report containing the dates,
hours, operations, operations, equipment used and amounts of resources used in
relation to the contract. All citizen's issues concerning this contact will be routed to the
City of Riverdale's contacts.
The contract will be reviewed annually. The contractor and the City of Riverdale's
contracts will meet annually the second Wednesday in December to review the
performance of the Contractor.
COORDINATION:
The contractor shall provide two (2) twenty-four (24) hour contacts:
Owner/Contractor:
Mailing Address:
City: State: Zip:
Cellular Number:
Business Number:
Project Manager:
Mailing Address:
City: State: Zip:
Cellular Number:
The City of Riverdale's Contacts are as follows:
Primary Contact:
City Administrator
110 Manor Drive
Riverdale, Iowa 52722
Office Number: (563)355-2511
INSURANCE:
Secondary Contract:
Mayor
110 Manor Drive
Riverdale, Iowa 52722
Office Number: (563)355-2511
Cell. Number: (563)949-2056
The contractor will at Contractor's sole cost and expense, obtain and maintain during
the Term (and renewal or extension thereof): (a) a commercial, general liability policy
insuring Contractor and naming the City of Riverdale as an additional insured) against
liability arising out of the work is an amount not less than $5oo,000 combined single
limit, bodily injury and property damage per occurrence and $1,5oo,000 in the
aggregate, and (b) worker's compensation insurance in the applicable statutory limits.
Such insurance policies shall name the City of Riverdale as additional insured under the
policy. The policies will insure performance by Contractor of the indemnity provisions
below. The limits or coverage of such insurance will not, however, limit the liability of
the Contractor hereunder.
The Contractor shall provide a copy of the insurance certificates the City of Riverdale,
Iowa.
HOLD HARMLSS AGREEMENT:
1. Contractor shall indemnify, defend and hold harmless the City of Riverdale and,
its officials and employees from and against any and all losses, liabilities, claims,
damages, actions, fines, penalties, expenses or costs (including court costs and
reasonable attorneys' fess ("Losses") arising out of the negligence, recklessness,
willful misconduct of the contractor or is employees, officers, or directors in
performing the work.
2. Notwithstanding any other provision of this contact or anything to the contrary
that may be provided for by operation of law, neither party shall be liable to the
other party for lost profits, lost revenue, loss of anticipated busines, or any other
form of indirect, incidental, special, consequential, exemplary, or punitive
damages, even if that party has been informed of the possibility of such damages,
even if damages are foreseeable, whether as a result of breach of contract, breach
of warranty, tort, negligence or otherwise. The indemnities this Section shall be
the sole and exclusive remedy available to each party hereunder.
SEVERABILITY:
If a provision of this Agreement is or becomes illegal, unenforceable, or invalid in any
jurisdiction, it shall not affect (1) the enforceability or validity in that jurisdiction of any
other provision of this Agreement, or (2) the enforceability or validity in other
jurisdictions of that or any other provision of this Agreement.
TERMINATION:
Either party may terminate this contract by giving ninety (90) days written notice. The
City of Riverdale may cancel this contract without cause. Riverdale may termination
being effective immediately upon written notice to the Contractor. "Cause" shall mean
(r) any act by the Contractor of personal dishonesty, embezzlement, misappropriation of
the City of Riverdale assets; (2) unlawful possession or use by the Contractor of
narcotics or any illegal substances at any time, illegal intoxication of the Contractor
when performing the work for the City of Riverdale; (3) negligence by the Contractor of
any of its duties under this contract; or (4) negligent or willful conduct by the Contractor
that is materially and demonstrably injurious to the City of Riverdale or the public or
creates a danger to the public. For the purpose of this paragraph, any reference to
"Contractor" also references Contractor's employees, agents and subcontractors.
Submitted this day of 202_.
Contractor's Name:
Address:
City, State, and Zip:
Phone Contract Number:
Accepted this
day of , 202_.
Mayor Anthony Heddlesten
City of Riverdale ATTEST:
Kelly Krell, Deputy City Clerk
RESOLUTION 2022-15
A RESOLUTION APPROVING A JOB DESCRIPTION FOR THE POSITION OF MAINTENANCE
WORKER FOR THE CITY OF RIVERDALE, IOWA
WHEREAS, the City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and
operating under the laws of the State of Iowa;
WHEREAS, the City Council of Riverdale, Iowa desires to amend its job description for the
position of Maintenance Worker of the City of Riverdale, Iowa; and,
WHEREAS, the City Council has been presented the job description for the position for
Maintenance Worker; and,
WHEREAS, the job description is attached as Exhibit A, and;
WHEREAS, the City Council deems it would be in the best interests of the City to adopt the
job description; and,
NOW THEREFORE, BE IT RESOLVED, that the attached job description for the position of
Maintenance Worker for the City of Riverdale, Iowa is hereby adopted by the City
Council of the City of Riverdale.
Passed and approved this 22th day of February 2022.
Anthony Heddlesten, Mayor
ATTEST:
Kent Royster, City Clerk
City of Riverdale, Iowa
110 Manor Drive, Riverdale, Iowa 52722 (563) 355-2511 I www.riverdaleiowa.com
Job Description
Maintenance Worker
Date Prepared: December 15, 2021
SUMMARY: Under general supervision, performs a variety of unskilled and semi -skilled
in the repair and maintenance of a variety of City infrastructure. Duties will vary greatly;
performs related duties as assigned
ESSENTIAL FUNCTIONS:- Essential functions, as defined under the American with
Disabilities Act, may include any of the following representative duties, knowledge, and
skills. This is not a comprehensive listing of all functions and duties performed by the
incumbents of this Job Description; employee may be assigned duties which are not listed
below; reasonable accommodations will be made as required. The job description does
not constitute an employment agreement and is subject to change at any time by the
employer. Essential duties and responsibilities may include but are not limited to the
following:
Maintain and repair tools and small equipment.
Perform parts runs; as necessary
Maintain maintenance records
Attend various meetings
Participate in City special event setup and planning, as needed
Serves as NDPES liaison
Reviews bills and invoices from suppliers for accuracy
Prepares all reports required by City Administrator for Council review
Assists in the acquisition, supervision and general direction of contractors
All other duties as assigned
Facilities:
Performs the maintenance and repair of all City facilities; HVAC, electrical, plumbing,
and performs weekly custodial duties including indoors and outdoors as
prescribed/approved by the City Council or City Administrator
Parks
Paint/stain buildings., benches, picnic tables and other park structures
Perform the cleaning and maintenance of park facilities, mix and perform pesticide, and
fertilizer applications, inspect and maintain playgrounds and repairs, set watering
schedules
Participate in the maintenance and repair of electrical, plumbing, irrigation systems, and
equipment and maintain timers
Assists leaf removal in season
Public Works
Maintain and make minor repairs to City streets and landscapes. Seal cracks, clean
culverts and ditches, clean storm and sanitary sewers and drains to prevent flooding, and
backups and pollution; operate a variety of equipment and tools.
Trim and remove weeds and trash from all City owned property and right of ways and
apply herbicides and pesticides
Assist in the maintenance of sanitary sewer laterals and manholes
Respond to after hours emergencies; perform storm duty; set up signs and barricades and
effectively close roads
Solid Waste
Remove illegally dumped items and hazardous materials within the City
Assists in the planning e-waste/large item pick up days
Snow Removal
Operate City owned light duty snow and ice removal equipment
Remove debris related to weather in a timely manner and with caution
Ready equipment for removal efforts by assuring proper operation of plow and providing
adequate salt/brine
May require a twenty-four (24) "on -call" status for snow removal in accordance with City
policy and procedures
Right -of -Way
Repair and maintain street markers and signage
Remove storm damage debris and trash from the right-of-way and parkway properties
Perform public inspections of new residential driveways, and residential sanitary sewer
hookups
Perform locates for storm sewer and sanitary sewer
Remove, repairs, and/or secure damaged equipment
Perform street sweeping; as prescribed by NDPES permit
The Maintenance Worker receives supervision from the City Administrator/City Clerk or
Deputy Clerk. The person occupying the position must possess working knowledge of
infrastructure maintenance, including but not limited to concrete or asphalt work, and
underground utility maintenance. Work activity includes frequent lifting of heavy objects
of at least 4o pounds and ability to drive and operate light and heavy-duty equipment as
required.
The Maintenance Worker position is primarily an outdoor position that requires working
in all types of weather conditions. Much of the work related to the position is performed
in the public right-of-way or City maintained property.
The position of Maintenance Worker requires the employees to be "on -call" 24/7/365.
The job involves the ability to completely perform multiple duties and tasks in addition
to specializing in a few select areas.
Employees must often make decisions on their own on how to solve specific problems,
situations or service delivery needs. Employees in this position must be willing to work
effectively with residents, elected officials, and various contractors. As such, they must at
times explain what they are doing and must manifest positive interpersonal skills.
Safety is a fundamental element of day-to-day City operations, and every effort must be
taken to ensure a safe and healthy working environment. All City employees are required
to comply with those safety procedures.
JOB REQUIREMENTS
Knowledge:
1. Knowledge of processes and techniques necessary to repair municipal
infrastructure.
2. Knowledge of operation of heavy and light duty vehicles.
3. Knowledge of basic construction techniques.
4. Knowledge of City safety policies and procedures.
5. Knowledge of City right-of-way property.
6. Knowledge in State of Iowa,
Skills and Abilities.
1. Must be able to lift forty (40) pounds and move it at least twenty (20) feet.
2. The employee must be able to drive trucks, heavy equipment, and operate the
technical equipment on these machines.
3. Employee must possess and maintain an Iowa Class C license or equivalent. The
employee must be insurable.
4. Employee must demonstrate mechanical aptitude.
5. Employee must be able read, write, and have the ability to learn technical
knowledge regarding special equipment and machinery operated by the City.
6. Must have the physical health and ability to function effectively in varied terrain
eg hilly, unpaved, in trenches, etc.
7. Must have the ability and aptitude for working alone without supervision and for
completing tasks and duties as assigned.
8. Ability to sit, stand, and walk for extended periods of time is required.
9. All employees are expected to practice safe work habits at all times.
10. Obtain a Commercial Applicators' License with 18 months of start date
11. Obtain NDPES Certification within 18 months of start date.
Adopted by Council on this day of , , 2022
RESOLUTION 2022-16
A RESOLUTION SETTING DATE OF A PUBLIC HEARING BUDGET FOR FISCAL YEAR 2022
WHEREAS, the City of Riverdale, Iowa ("City") is a Municipal Corporation, organized and
operating under the laws of the State of Iowa;
WHEREAS, the State of Iowa requires cities within the state to hold a public hearing prior
to certifying the budget for the next fiscal year; and,
WHEREAS, the City of Riverdale desires to comply with all guidelines set forth by the State
of Iowa; and,
WHEREAS, the City of Riverdale wishes to certify o property taxes the fiscal year 2022
budget; and,
WHEREAS, the City Council deems it would be in the best interests of the City to adopt the
job description; and,
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Riverdale, State of
Iowa:
1) That a public hearing shall be held on the proposed Fiscal Year 2022 Budget on
March 8th 2022 at 6:00 pm at the City of Riverdale City Hall 110 Manor Dr Riverdale,
Iowa 52722.
2) That the City Clerk is authorized and directed to publish notice of this hearing in
Quad Cities, ice on a date not less than ten (10) and not more than twenty (20)
days before the date of the public hearing
Passed and approved this 22th day of February 2022.
Anthony Heddlesten, Mayor
ATTEST:
Kent Royster, City Clerk
City of Riverdale, Iowa
110 Manor Drive, Riverdale, Iowa 52722 (563) 355-2511 www.riverdaleiowa.com
Proposal
Date: 24 January 2022
To: Kent Royster c: Anthony Heddlesten
From: Mike Bawden c:
Subject: Website and Content Management Service Plan for the City of Riverdale
Kent,
As you know, over the past few weeks, I've been assisting the City of Riverdale
with managing and maintaining its website. At the same time, you and I have
discussed the need to move the site to a new server (located at Twin State Tech
Services) and you've asked TSTS to facilitate this.
But before moving the site, it would be helpful to have a clear plan in place for
how that site (and the information that needs to be posted to it) will be handled
going forward.
If we come at this problem from the shared understanding that clear
communication between staff, elected officials and the public is a key to long-
term success, then I believe there is a way we can use both electronic messages
(via the website and email) and print (in the form of a newsletter and post
cards) to make that happen. This proposal summarizes my recommendation
and associated costs. Feel free to call or email if you have any questions
following your review.
It all starts with a plan
By this point, you've completed the goal -setting task with the elected officials
(last weekend) and as we complete the FY23 budget, we should be able to
come up with a list of major and minor projects that need to be completed for
the City. Each project has a scope, budget, and timeline. And as work proceeds
on a project, updates should be generated that inform everyone involved as to
how work is progressing, variances to cost and schedule, changes to scope, and
any other critical issue that may require deliberation and consideration by the
City Council on behalf of the public.
If we look at the goals and tactics spelled out for you (and the staff) in this way,
I think it's easy to see how the City's website can serve as a common source of
information and updates for everyone — staff, elected officials, contractors,
residents, etc. Each project should be a "page" on the website and each update
can be created as a "post" that is automatically located (or filed) on the
project's page. By going to a specific page on the website, a user will be able to
see all the updates to its status, budget and progress in chronological order.
Active projects should be found on published pages. Pages that hold posts of
finished or inactive projects can be un-published or archived to keep the
website clutter free. And, of course, the homepage should change to reflect the
addition and removal of projects as they are initiated and completed,
respectively.
The current website needs some work
The City's website currently has 61 pages on it — some of which are not
published — and holds over 1,200 files (digital assets like photos, video, pdfs,
copy, spreadsheets, etc.), most of which are not published to an established
page or a post. A main reason for this is that most posts were deleted and now
the site only has 19 posts.
As a result, there are some fundamental changes and updates that need to be
made to the current website (or to a new one if the City elects to go with a
completely new design):
• A new sitemap needs to be developed that organizes all the
information we want the website to hold in a way that is easy to
navigate.
• Each existing webpage needs to be re -proofed and re -written to reflect
changes in committee appointees, new officers in the fire department,
new elected officials, and the addition of full-time city staff. To do this
right, we will need to take new pictures of Council Members and new
staff members. I think your picture is fine and I believe we have all the
photos we need of the Fire Department officers.
• We'll need to set some parameters around how much information we
want to make available online (specifically meeting minutes, agendas,
packets, recordings, etc.) and how far back we want to go. When we do
this, we should also look at where things stand with the existing
document management system at City Hall to make sure we're not re-
inventing the wheel (the existing system, for example, may have all of
the documents we need in PDF form, so we don't need to waste any
time creating PDFs and uploading them to the site one at a time).
• The calendar of events on the homepage needs to be replaced with
something much more interactive and mobile -friendly.
• I can work with you to establish a clear flow for managing the creation
and distribution of "content" from its creation point to the website and
finally into the inbox or mailbox of the resident. At no time should you
or any of the elected officials feel like you don't have control over what
is being posted to the site or how that information is presented. That
means people will need to approve content before it's released — and
for elected officials, especially, that means they'll need to read their
email messages and respond quickly to make sure information is
flowing as freely as possible.
• We should re -start the e -newsletter and use it regularly. That being
said, we should still have staff prepare and distribute a monthly
newsletter (maybe including the minutes from the public meetings
held the month before). In addition to the newsletter, I'd recommend
a mid -month reminder postcard to all residents.
• Finally, elected officials and residents should have a conversation
about what else they might want to have on the City's website. It's
certainly possible to create a secure, password -protected section of the
website that would be available only to residents. Back there we could
set up a community bulletin board (for posting virtual
announcements); an online payment portal for city services; online
reservation forms for the Community Room, Council Chambers, Picnic
Shelters and Gazebo; etc. Depending on the feedback received, we
could investigate costs and possibilities of adding that kind of
functionality down the road.
The proposed content management process
When it comes to managing their websites, one of the ways organizations fail is
when it comes to establishing a clearly defined process for the creation and
management of content. All too often, content creation is considered "unique"
to the situation and there is no consistency when it comes to assigning
deadlines, making sure information is complete, timely editing and approvals
and prompt posting to websites and social media. The fact is, you can establish
a well-defined process that covers every step and by following the "recipe" you
ensure consistency for the consumer of that content.
Here's the content management process I recommend for my clients (adapted
for the City of Riverdale):
r: Everyone needs to agree that the main distribution point for information
about the community and the work performed by staff, elected officials and
contractors is the website.
2. Projects are identified by either staff (primarily the City Administrator) or
elected officials and three key pieces of information are documented:
a. scope/purpose of the project;
b. estimated cost/budget for the project; and
c. projected completion date/timeline.
3. As progress on projects occur, an update is sent out by staff (or a
contractor) to the City Administrator, Mayor and members of Council. I
should be copied on the update so the new information can be added to the
website, if warranted.
4. Every Thursday, I will call the City Administrator and walk through the
updates received since our phone call the week prior and to cover each
item he will be including in his weekly report to the Council. The
Administrator will okay a final list of updates to be made to the website
during that call. We will jointly identify any additional documents or other
assets that should be included with the web post to make sure the update is
complete and informative.
5.
6.
7•
I will write the updates and route each one to the appropriate "official" for
a final review and approval to post.
Approved content will be posted to the website on Friday and scheduled
for release at the appropriate time.
Also on Fridays, I will build an e -newsletter from the approved content and
send it to Kent for his review and approval. Once approved, I will schedule
it to distribute over the weekend.
8. The day before a public meeting, I will post a current agenda and
information packet.
9. Within a week of a public meeting, I will post the minutes of the meeting
and, if possible, a recording and any other supplemental information that
may have been distributed at the meeting.
Additional work proposed for consideration
In addition to what's outline above, I also propose updating the website and
making sure all the City's digital assets are transferred over to Twin State Tech
Services by the end of the current fiscal year (June 30, 2022). I will also begin
training staff on the use of the e -newsletter service and how to make content
updates to the website.
Cost of services
The cost for services outlined above will not exceed $1,000 per month, plus out
of pocket expenses and will be billed at a rate of $50 per hour (not to exceed zo
hours per month) through the end of the current fiscal year (February through
June). If the City needs me to create minutes from recordings of meetings, that
service will be billed as an "add on" service at a rate of $15 per quarter hour
required to prepare and deliver the minutes.
At the end of the current fiscal year, a summary of actual hours spent each
month will be provided to the City along with a cost proposal that is adjusted to
more accurately reflect the actual number of hours required to meet the City's
need each month.
Let me know if you have any questions with regard to this proposal, the cost
estimates or the recommended services detailed within.
Thank you for your time and consideration.
�JYMSA
Professional
Services Agreement
MSA Project Number: 10876087
This AGREEMENT (Agreement) is made today February 22, 2022 by and between
CITY OF RIVERDALE (OWNER) and MSA PROFESSIONAL SERVICES, INC. (MSA),
which agree as follows:
Project Name: Riverdale Storm Sewer Structure Assessment - Phase 1
The scope of the work authorized is: See Attachment A:
The schedule to perform the work is: Approximate Start Date: April 1, 2022
Approximate Completion Date: July 1, 2022
The lump sum fee for the work is: $8,000.00
The retainer amount required is: 0.00
NOTE: The retainer will be applied toward the final invoice on this project.
All services shall be performed in accordance with the General Terms and Conditions of
MSA, which is attached and made part of this Agreement. Any attachments or exhibits
referenced in this Agreement are made part of this Agreement. Payment for these
services will be on a lump sum basis.
Approval: Authorization to proceed is acknowledged by signatures of the parties to this
Agreement.
CITY OF RIVERDALE MSA PROFESSIONAL SERVICES, INC.
Anthony Heddlesten, P.E.
Mayor
Date:
Kent Royster
City Clerk
Date:
110 Manor Drive
Riverdale, Iowa 52722
Phone: (563) 355-2511
,1
it -
Kevin Bailey, P.E.
Team Leader
Date: zl«�2.azZ
2117 State Street, Suite 200
Bettendorf, Iowa 52722
Phone: (563) 424-3696
Page 1 of 1
G:\101108761108760871Contract110876087 220207 PSA - Draft.docx
MSA
UNDERSTANDING:
Attachment A:
Scope of Work
All of the City's streets have storm sewers to convey storm water runoff from the road.
In addition, State Street (US Route 67) has storm sew ers for which the City is
responsible for the maintenance and repair of the storm sewer intakes.
In the past, the former Street Superintendent, Mr . Miller, prepared a list of storm sewer
intakes that were stressed and in need of immediate repair. Th e assessment of this
intakes did not include an evaluation of the interior of the intake . Nor did Mr . Miller's
storm sewer intake list provide an assessment of the connecting storm sewers . Finally,
M r. Miller's list did not include prescriptive steps to take to rehabilitate or replace th e
structure.
Based on a visual assessment of the storm sewer structures for the City's residential
roads, the readily visual appearance of these storm structures is that most of them are
in fair to good condition.
For this first phase of storm sewer structure assessment, MSA proposes to evaluate the
storm sewer intakes on Mr. Millers short list, as well as any other storm sewer structure
that have a visual appearance of being stressed or operating very poorly.
Subseque nt phases of storm sewer structure assessment, if performed, will concentrate
on areas of the City and will involve removing lids and grates to assess the interior
condition regardless of the readily visual appearance.
Please note that MSA assumes that most of the City's storm structures will not be
degraded enough to require an assessment beyond the visual appearance of th e above
grade ex terior of the structure.
A. Most of the storm sewer structures for Havens Acres, with the exception of those
on Sycamore Lane, were evaluated as part of the Havens Acres Roadway
Pro ject.
B. The storm sewer structures for the residential portion of Fenno Road have
recently been replaced.
C. The storm sewer intakes for the Pleasant Hills Subdivision (aka the Manor Drive
Subdivision) were evaluated about 10 years ago.
D. All of the storm sewer structures for the Woods Estates Subdivision are r elatively
new.
�J5MSA
Attachment A:
Scope of Work (Cont.)
Therefore, based on the selection criteria and Mr . Miller's list, MSA anticipates
evaluating 20 to 24 storm sewer structures.
Storm sewer structures that appear to be in good shape on the exterior may have
interior issues that are not apparent without an internal investigation . However, with this
first pha se of investigation, MSA is not going to inspect any structure that appears to be
acceptable on the surface exterior.
MSA is not going to evaluate culve rts, end sections, or storm sewer discharges.
SCOPE OF WORK:
1. MSA will drive all of the City's roadways, as well as US Route 67, and visually
identify all storm sewer structures that readily appear to be damaged or worn.
These structures will be added to the list prepared by Mr. Miller.
2. Based on the list derived in step 1, MSA will more thoroughly evaluate the
condition of these s intakes and ma nholes . A more thorough evaluation will
include the following: exterior damage due to plowing, the extent of corrosion for
exposed steel portions of the intake or manhole, condition of steps (if applicable),
amount of debris within structure, condition of the structur e invert, the status of
the pipe connections, the condition of the connection storm sewers based on a
visual assessment of the readily visible portion of the storm sewer . All storm
sewer structures to be evaluated will be visually inspected.
3. A specific recommendation of repair or replacement for each structure will be
prepared. The repair may likely include adjacent curb and gutter and pavement if
necessitated as part of constructing a repair to the intake or manhole
4. An opinion of probable construction cost will be prepared as part of a
recommended project for repair or replacement of storm sewer structures.
5. A final letter report will be prepared and submitted to the City.
6. MSA will present a summary of their findings to City Council.
JYMSA
ASSUMPTIONS:
Attachment A:
Scope of Work (C ont .)
1. MSA will bring to the attention of the City any corrugated metal pipe (CMP) storm
sewer that is discovered. MSA will likely recommend televising of C MP pipe
unless it can be re adily determined that the pipe is in bad shape .
2. MSA investigates the City's storm sewer discharges at the municipal boundary
on an annual basis. To date, there has be en no disc overy of an illicit discharge.
However, if illicit discharges are discovered, MSA will notify the City and
recommend an investigation of the source and / or material testing. MSA will
also like ly recommend a method to isolate and then clean the same storm sewer.
MSA
1. Intersection of State Street and Fenno Road — all
2. 4500 Sate St (Brennys New Building).
3. Kensington & State (NS of intersection)
4. 4374 State St (Boylers)
5. 4415 State St (next door to Boylers)
5. 3rd basin from Bellingham Rd (1st in Arconic turn lane)
6. 4th basin from Bellingham Rd (2nd in Arconic turn lane)
7. Southside of Center Gate entrance (Madison Dr)
8. Northside of Center Gate entrance (Madison Dr)
9. 1st basin north of Center Gate (Madison Dr)
10. 6th north of Center Gate (Madison Dr)
11. End of Arconic entrance lane to State St
12. Northside of NE gate entrance
13. 5004 State St (Just north of Bawdens driveway)
14. 4900 State St (in front of soccer field)
15. 4900 State St (northside of north driveway)
16. 4900 State St (southside of south driveway)
17. Bottom of Bellingham Rd ( east parking lot entrance)
Attachment B:
Mr. Miller's List
Photograph Number 1: Example of Intake Requiring Repair
M SA PRO FESSIONAL SER VICES, INC . ( MSA)
GENERAL TERMS AND. CO NDITI ONS OF SERVICES (PUBLIC)
1. Scope and Fee. The quo ted fees and scope of services constitute the best estimate of the fees and tasks required to perform the services as
defined. This agreement upon execution by both parties hereto, can be amend ed only by written instrum ent signed by both parties . For th ose proj ects
invo lving conceptual or process development service, activities often cannot be fully defined during initial planning. As the project progresses, facts
uncove red may reveal a cha nge in direc tion which ma y alter the scope. MSA will promptly inf orm th e OWNER in writing of such situations so th at
changes in this agreement can be made as required. The OWNER agrees to cl arify and define project requirements and to pr ovide such legal,
accountin g and insurance coun seling se rvice s as may be required for the project
2. Billing. MSA will bill the OWNER mo nthly with ne t payment due upon receipt. P ast du e balances shall be subject to an int erest charge at a
rate of 12% per year from said thirtieth day. In addition, MSA may, after giving seven days written notice, suspend service under any agreement until
the OWNER has paid in full all amou nts due for service s rendered and expenses incurred, in cluding the interest charge on past due invoices.
3. Costs and Schedules. Costs and schedule commitments shall be subject to change for delays caused by the OWNER's f ailure to pr ovide
specified fa cilities or information or for delays caused by unpredictable occurrences including, without limitation, fires, floods, riots, strikes, unavailability
of labor or materials, delays or defau lts, by suppliers of materials or serv ices, process shutdowns, acts of God or the public en emy, or acts of regulations
of a ny governmental agency. Temporary delays of services caused by any of the above which result in additional costs b eyond those outlined may
require renegotiation of this agreement.
4-. -Access to Site. -Owner -shall furnish right -of - entry -on the projectsite -forMSAand, if -th e site is not own ed by Owner, warrants that permission
-
has be en granted to make planned e xplo ra tions pursuant to the scope of services . MSA will take reasonable precautions to minimize damage to the site
from use of equipment, but has not included costs for resto ration of damage th at may result and shall not be responsible for such c osts.
5. Location of Utilities. Consultant shall use reasonable means to identify the location of buried utiliti es in the areas of subsurface explorati on
and shall take re asonable precautions to avoid any damage to the utilities not ed. H owever, Owner agrees to indemnify and defend Consultant in the
event of damage or injury arising from damage to or interference with subsurface stru ctures or utiliti es which result from ina ccur acies in information of
instructio ns which have bee n furnished to Consultant by others.
6. Professional Repre sentative. MSA inte nds to serve as the OWNE R's prof essional representative f or th ose s ervi ces as defined in this
agreement, and to provide advice and consultation to the OWNER as a professional. Any opinions of probabl e project costs, reviews and observations,
and other decisio ns made by MSA for the O WNER are re ndere d on the basis of exp erienc e and qualifications and represents the professional judgment
of MSA. However, MSA cannot and does not guarantee that proposals, bid or actual project or constru ction costs will not v ary from the opinion of
probable cost prepare d by it.
7. Construction. This agree ment sha ll not be construe d as giving MSA,th e respo nsibility or auth ority to direct or supervis e c onstruction means, .
me thods, te chniques, sequence, or procedures of construction selected by the contractors or subcontractors or the safety precautions and programs
incident to the work of the contractors or subco ntractors.
8. Standard of Care. In conducting the services, MSA will apply present professi on al, engin eering and/or scientific judgm ent, and use a level of
effort co nsistent with current professional standards in the sa me or similar locality under similar circumstances in performing the Services. The OWNER
acknowledges that " current professional standards" shall mean the standard f or professional services, measur ed as of the time th os e ser vices ar e
rende red, and not according to later standards, if such later standards purport to impose a higher degree of care upon MSA.
MSA does not make any warranty or guarantee , e xpre ssed or implied, nor have any agreement or c ontr act f or services subject to the pr ovisions of
any uniform commercial code. Similarly, MSA will not accept those terms and conditions offered by th e OWNER in its purchase ord er, requisition, or
notice of authoriza tion to proc eed, except as set forth herein or ex pressly agreed to in writing. Written acknowledgement of receipt, or the actual
performance of services subsequent to receipt of such purchase order, requisition, or notice of authori zation to pr oceed is specifically d eem ed n ot to
constitute acceptance of a ny terms or conditions contrary to those set forth herein.
9. Construction Site Visits. MSA shall make visits to the site at intervals appropriat e to the various stages of construction as MSA d eems
necessary in order to observe, as an experienced and qualified design profession al, the progress and quality of the v ari ous aspects of C ontractor's work .
The purpose of MSA 's visits to, and repre sentation at the site, will be to enable MSA to better carry out the duties and responsibilities assigned to
and undertaken by MSA during the Construction Phase, and in addition, by the exercis e of MSA's efforts as an experienced and qu alifi ed d esig n
profe ssional, to prov ide for OWNER a greater degree of confidence that the completed work of Contractor will conform in general to the Contract
Documents and tha t the integrity of the de sign concept of the completed Project as a functioning whole as indicated in the Contr act Documents ha s
been implemented and preserved by Contractor. On the other hand, MSA shall not, during such visits or as a result of such observations of Contractor's
work in progress, superv ise, direct or have control over Contractor's wo rk nor sh all MSA have authority over or responsibility for the means, methods,
techniques, sequences or procedures of construction selected by Contractor, for safety precautions and progr ams incid ent to the work of Contractor or
for any failure of Contra cto r to comply with laws, rules, regulations, ordinances, codes or orders applicable to Contractor's furnishing and performing the
work. Accordingly, MSA neither guara ntees the performanc e of any Contr actor nor assumes resp onsibility f or any Contr act or's failur e to furnish and
perform its work in accordance with the Contract Documents.
10. Termination. This Agree ment shall commence upon ex ecution and sh all rem ain in effect until terminated by either party, at such party's
discretion, on not less than thirty (30) days' advance written notice. The effective date of the termination is the thirtieth day aft er the non -t ermin ating
party's re ceipt of the notice of termination. If MSA terminates the Agreement, the OWNER may, at its option, extend the terms of this Agreement to the
extent necessary for M SA to complete any services that were orde red prior to th e effecti ve date of termination. If OWNER t ermin ates this Agreement,
OWNER shall pay MSA for all services performed prior to MSA's receipt of the notice of termination and for all work performed and/or expenses incurred
by MSA in te rminating Services begun after M SA's receipt of the termination n otic e. Termination hereunder shall operate to discharge only those
obligations which are executory by either party on and after the effective dat e of termination. Th ese G en eral T erms and C onditi ons shall survi ve th e
comple tion of the services performed hereunder or the Termination of this Agreement for any cause.
This agreement cannot be changed or terminated orally. No waiver of complianc e with any pro vision or conditi on hereof should be effecti ve unless
agreed in writing and duly executed by the parties hereto.
11. Bette rment. If, due to MSA's error, any required or nece ssary item or component of the project is omitted from the construction documents,
MSA's liability shall be limited to the reasonable costs of correctio n of the constructi on, less what OWNER'S c ost of including the omitted item or
component in the o riginal constructio n would have been had the item or component not been omitted. It is intended by this provision that MSA will not
be responsible for any cost or expense that provides be tte rment, upgrade, or enhancement of the pr oject.
Page 1 of 2
(General Terms and Conditions)
G:\1o\1o97a\108780871Gontract\t0a7a0a7220119 General conditions.docx
12. Hazardous Su bstan ces. OWNER a cknowledges and a grees that MSA has had no role in generating, treating, storing, or disposing of
hazardous substances or mate rials which ma y be present at the pro ject site, and MSA has not benefited fr om the processes that produced such
haza rdous substances or materials. Any hazardous substances or materials encountered by or associated with Services provided by MSA on the
project shall at no tim e be or become the property of MSA. MSA shall not be deemed to possess or control any hazardous substance or material at any
time; arrangements for the treatment, storage, transport, or disposal of any hazardous substances or materials, which shall be made by MSA, are made
solely and exclusively on OWNER's behalf for OWNER's benefit and at OWNER's direction. Nothing contained within this Agreement shall be construed
or interpreted as requiring MSA to assume the status of a generator, storer, treater, or dispos al facility as d efin ed in any federal, stat e, or loc al st atut e,
regulation, or rule gov erning treatment, storage, transport, and/o r disposal of hazardous substances or materials.
All sa mples of hazardous substances, materials or contaminants are th e property and r esp onsibility of OWNER and shall be returned to OWNER at
the end of a project fo r proper disposal. Alterna te arrangements to ship such samples directly to a licensed disposal facility may be made at OWNER's
re que st and e xpense and subject to this subparagraph.
13. Insurance. MSA will maintain insurance coverage fo r: Worker's Compensation, General Liability, and Pr of essional Liability. MSA will pr ovide
informa tio n as to specific limits upon written request. If the OWNER requires coverages or limits in addition to those in effect as of the date of the
agreement, premiums for a dditiona l insura nce shall be paid by the OWNER. The liability of MSA to the OWNER for any indemnity commitments, or for
any damages arising in any way out of performance of this contract is limited to such insurance coverages and amount which MSA has in effect.
14. Reuse of Docu ments. Reuse of a ny documents and/or se rvices p ert aining to this project by the OWNER or extensions of this project or on
any other project shall be at the OWNER's so le risk. The OWNER agrees to defend, indemnify, and h old h armless MSA for all claims, damages, and
e xpenses including attorneys' fe es a nd costs a rising o ut of such reuse of the d ocuments and/or services by the OWNER or by others acting through the
O WNER.
15. Indemnification. To the fullest extent permitted by law, MSA shall indemnify and hold harmless, OWNER, and OWNER's officers, directors,
members, partners, agents, consultants, and employees (hereinafter "OWNER") from reasonable claims, costs, losses, and damages arising out of or
relating to the PROJECT, provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickness, disease, or death, or to injury to or
destruction of ta ngible property (other tha n the Work itself) including the loss of use resulting ther efrom but only to the e xtent caused by any negligent
act or omission of MSA or MSA's officers, directors, members, partners, agents, employ ees, or Consultants (hereinafter "MSA "). In no event sh all this
indemnity agre ement apply to cla ims between the OWNER and MSA. This indemnity agreement applies sol ely to cl aims of third p arties. Furtherm ore,
in no event shall this inde mnity agreeme nt apply to claims tha t MSA is responsible for attorneys' fees. This agreement does not give rise to any duty on
the part of MSA to defend the OWNER on any claim arising under this agreement.
To the fullest extent permitted by law, OWNER shall indemnify and hold harmless, MSA, and MSA's officers, directors, members, partners, agents,
consultants, and employees (hereinafter "MSA") from reasonable claims, costs, losses, and damages arising out of or r el ating to the PROJECT,
provided that any such claim, cost, loss, or damage is attributable to bodily injury, sickn ess, disease, or d eath, or to injury to or destruction of t angible
property (other than the Work itself) inc luding the lo ss of use resulting therefrom but only to the ext ent caused by any neglig ent act or omissi on of the
OWNER or the O WNER 's o fficers, dire cto rs, members, partners, agents, employees, or Consultants (herein aft er "OWNE R"). In no event shall this
indemnity agreement apply to cla ims between MSA a nd the O WNER. - This indemnity agr eement applies solely to claims of third p arti es . Furthermore,
in no event shall this indemnity agreement apply to claims that the OWNER is responsible for attorneys' fees. This agreement does not give rise to any
duty on the part of the OWNER to de fend M SA on any c laim arising under this agreement.
To the fullest extent permitted by law, MSA's total liability to OWNER and anyone claiming by, through, or under OWNER for any cost, loss or
damages caused in part or by the negligence of MSA and in part by the negligence of OWNER or any other negligent entity or individual, shall not
exceed the percentage share that MSA's negligence bears to the total negligence of OWNER, MSA, and all other negligent entiti es and individuals.
16. Dispute Resolution. O WNER and MSA desire to resolve any disputes or areas of disagreement involving th e s ubj ect matter of this
Agreement by a mecha nism that facilita tes resolution of disputes by negotiati on rath er than by litigati on . OWNE R and MS A als o acknowledge that
issues and problems may arise after exe cution of this Agreeme nt which were not anticipated or are not resol ved by specific provisions in this Agreement.
Accordingly, both OWNER and M SA will endeavor to settle all controversies, claims, count erclaims, disputes, and oth er m att ers in acc ordanc e with the
Construction Industry Mediatio n Rules of the Ame rica n Arbitration Association currently in effect, unless OWNER and MSA mutually agree otherwise .
Demand for mediation shall be filed in writing with the other party to this Agreement. A demand for mediation shall be made within a reasonable time
afte r the claim, dispute or other matter in question has arisen. In no event shall the demand for mediation be made after the date when institution of
legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. Neither
demand for mediation nor any term of this Dispute Resolution clause shall prevent the filing of a legal action where failing to do so m ay bar th e action
because of the applicable statute of limitations. If despite the good faith efforts of OWNER and MSA any controversy, claim, counterclaim, dispute, or
other matter is not resolved through negotiation or mediation, OWNER and MSA agree and cons ent that such matter m ay be resolved through legal
action in a ny state or federa l court having jurisdiction.
17. Exclusion of Special, In direct, Conseque ntial and Liqu idated D am ag es. Consultant shall not be liable, in contract or tort or othe rwise, for
any special, indirect, consequential, or liquidated damages including specifically, but without limitation, loss of profit or revenue, loss of capital, delay
dama ge s, loss of goodwill, claim of third parties, or similar damages arising out of or connected in any way to the project or this contract.
18. State Law. This agreement shall be construed and interpreted in accordance with the laws of the State of Iowa.
19. Jurisdiction. OWNER hereby irrevocably submits to the jurisdiction of the state courts of the State of Iowa for the purpose of any suit, action
or other proceeding arising out of or based upon this Agreement. OWNER further consents th at the venu e for any l egal pr oceedings related to this
Agreement shall be, at M SA's option, Sauk County, Wisconsin, or any county in which MSA h as an offi ce .
20. Understandin g. This agreement contains the entire understanding between the parties on the subject matter hereof and no representations.
Inducements, promises or agre ements not e mbodied here in (unless agreed in writing duly executed) sh all be of any for ce or effect, and this agre ement
supersedes any other prior understanding entered into between the parties on the subject matter hereto.
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(General Terms and Conditions)
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