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HomeMy Public PortalAboutPark Facility Rental Agreement CITY OF RIVERDALE PARK FACILITY RENTAL AGREEMENT Today's Date: Renter Name: Phone Number: Address: I.PROPOSED USE DETAILS Use Date: Estimated Attendance: Location: ☐ Bicentennial Park Shelter ☐ Volunteer Square Park Gazebo Start Time: End Time: Event Description: II.TERMS AND CONDITIONS This Park Facility Rental Agreement is made as of the date listed below between the City of Riverdale, Iowa (city) and the undersigned renter (renter). In consideration of the mutual covenants and promises contained herein, the city agrees to allow the renter to use the city's shelter or gazebo (as indicated above) at the date and time specified above and on the terms and conditions contained herein. The parties agree as follows: 1.Renter agrees to comply with the rules and regulations of park facility rental, a copy of which has been provided to renter. 2.Renter agrees to use the park facility for legal purposes only and in compliance with local, state, and federal law. Any illegal activity will be reported to the Sheriff and will result in the renter being barred from future rentals with the city. 3.Renter agrees to pay a $30 rental feel for each event. The fee is waived for non-profit and governmental agencies acting in an official capacity for their employer. Additionally, the rental fee is waived for City employees and officers if the cumulative free use is valued at less than $2,500 per fiscal year. If the cumulative free use totals $2,500 in any given fiscal year, the City employee or officer shall pay a $30 rental fee for each event (Iowa Code § 362.5(3)(k)) thereafter. Further, Riverdale Fire Department volunteers shall be exempt from the $2,500 limitation and shall not be charged rental fees for any event at any time (Iowa Code § 362.5(3)(h)). 4.Renter agrees to pay a refundable $30 deposit per event. The deposit is waived for non-profit and governmental agencies acting in an official capacity for their employer. The deposit is waived for City employees and officers if the cumulative free use is valued at less than $2,500 per fiscal year. If the cumulative free use totals $2,500 in any given fiscal year, the City employee or officer shall pay a $30 refundable deposit for each event (Iowa Code § 362.5(3)(k)) thereafter. Riverdale Fire Department volunteers are exempt from the $2,500 limitation and shall not be charged deposits for any event at any time (Iowa Code § 362.5(3)(h)). All renters agree that they are responsible for clean-up and for any damage to the facility that may result from use by renter and/or their guests. The city agrees to return the full deposit to renter after the event, conditioned upon the satisfactory inspection of the facility, according to the rules and regulations. 5.Renter is responsible for the conduct of his/her guests. Renter must ensure all people in attendance abide by the park facility rules and these terms and conditions. 6.In consideration of the use of the park facility, renter agrees that they will use the park facility and equipment at renter’s sole risk. Renter further agrees that the city will not be responsible for any injury, illness, loss, theft, or damage to renter, renter’s property, or renter’s guests before, during, or after the event while on the premises. 7.Renter agrees to indemnify and hold the city harmless for any and all loss, damage, injury, or costs renter or renter’s guests may sustain before, during, or after their presence at the park facility and/or participation in the event. Renter agrees to indemnify and holds the city harmless from and against any loss, damage, injury, or costs caused by renter’s acts or omissions, negligence, or otherwise, including any costs and attorney fees incurred thereby, arising out of renter’s presence in the park facility or participation in the event. Renter agrees that the foregoing release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of Iowa and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full force and effect. 8.i have read this agreement and the rules and regulations, fully understand and agree to its terms, and have signed it freely and voluntarily. If renter is a business, I acknowledge that I am duly authorized by this business to enter into this agreement. III.SIGNATURE AND APPROVAL Applicant Signature: Date: Approved By: Date: Rental Fee Collected: ☐ yes☐ no☐ waived Deposit Collected: ☐ yes☐ no☐ waived CITY OF RIVERDALE PARK FACILITY RULES AND REGULATIONS 1.Qualified Renters. The park facility may be rented only by adults aged 18 years and older. Any person or group who has previously caused damage to City property shall not be a qualified renter. 2.Advance booking and deposit. Renter must submit the rental agreement and full rental fee and deposit (unless waived) to secure the reservation. 3.Reservation policy. One-time reservations are generally accepted on a first-come, first served basis; however, recurring reservations are permissible. Note that recurring reservations may be bumped at the city's discretion, upon at least two weeks’ notice if another qualified renter has requested a rental date that conflicts with a recurring reservation and the other qualified renter cannot use an alternate date. A recurring reservation is a standing reservation at intervals of twice monthly or greater frequency made by the same renter for the same purpose. Riverdale will notify the recurring reservation renter of a bumped reservation by phone or mail. 4.Cancellation policy. If renter decides to cancel the reservation, a 48-hour courtesy notification is appreciated. If the renter fails to notify the city in a timely manner, the city may choose not to refund the deposit and may consider denial of future park facility use. 5.Hours of use. The park facility is available from sunrise to sunset daily. All events at the park facility, including clean up, must end by sunset. 6.Insurance. At its sole discretion, and depending upon the nature of the event, the city may require the renter to obtain and show evidence of insurance for an event before approval of a reservation. If such insurance is required, the city shall be named as an additional insured (not as a certificate holder). Such insurance shall be in the sum of at least $300,000 per occurrence. 7.Clean up. Renter is responsible for leaving the park facility and equipment in the same condition it was in prior to the event. All garbage must be placed in garbage cans at the location or removed from the property. If a park facility is left in unacceptable condition, based on staff inspection and evaluation, renter will forfeit all or part of the deposit. If the cost of cleaning exceeds the amount of the deposit, renter is fully liable for the complete actual cost of cleaning. 8.Damage. Renter is responsible for any damage to the park facility or equipment incurred during the event. If the park facility or equipment is damaged during renter’s use of the park facility, or if any property is stolen or missing from the park facility, renter will forfeit the deposit to the extent of the damage or missing property. Renter should inspect the park facility immediately upon entering and report any existing damage to the city. If no damage is reported within 15 minutes of renter’s rental period, all damage existing at the end of renter's rental period will be assessed to renter. If the damage exceeds the amount of the deposit, renter is fully liable for the complete cost of replacement. The city is under no obligation to tender any claim for damage to its insurance carrier, though it may do so at its own discretion. 9. Alcohol. Alcohol is not allowed in any park facility or park. 10.Smoking. Smoking (including, but not limited to, the use of cigarettes, cigars, vaping devices, e-cigarettes, etc.) is not allowed in any park facility or park. 11.No commercial or profit-making activities. Park facilities are not available for for-profit events, except that a school may operate classes in the park facility, and Council-approved nonprofit fundraisers. Renter may not charge admission to an event and may not sell food, alcohol, or other items. Renter must limit use of the park facility to the stated purpose in the Park Facility Rental Agreement. 12.Cleaning/damage deposit and return. A deposit (unless waived) is due when renter submits the Park Facility Rental Agreement. The city will return the deposit via check sent United States Postal Service after the event if renter fully complies with these rules and regulations and the terms and conditions set forth in these documents. City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleia.org CITY OF RIVERDALE PARK FACILITY RENTAL AGREEMENT Today's Date: Renter Name: Phone Number: Address: I.PROPOSED USE DETAILS Use Date: Estimated Attendance: Location: ☐ Bicentennial Park Shelter ☐ Volunteer Square Park Gazebo Start Time: End Time: Event Description: II.TERMS AND CONDITIONS This Park Facility Rental Agreement is made as of the date listed below between the City of Riverdale, Iowa (city) and the undersigned renter (renter). In consideration of the mutual covenants and promises contained herein, the city agrees to allow the renter to use the city's shelter or gazebo (as indicated above) at the date and time specified above and on the terms and conditions contained herein. The parties agree as follows: 1.Renter agrees to comply with the rules and regulations of park facility rental, a copy of which has been provided to renter. 2.Renter agrees to use the park facility for legal purposes only and in compliance with local, state, and federal law. Any illegal activity will be reported to the Sheriff and will result in the renter being barred from future rentals with the city. 3.Renter agrees to pay a $30 rental feel for each event. The fee is waived for non-profit and governmental agencies acting in an official capacity for their employer. Additionally, the rental fee is waived for City employees and officers if the cumulative free use is valued at less than $2,500 per fiscal year. If the cumulative free use totals $2,500 in any given fiscal year, the City employee or officer shall pay a $30 rental fee for each event (Iowa Code § 362.5(3)(k)) thereafter. Further, Riverdale Fire Department volunteers shall be exempt from the $2,500 limitation and shall not be charged rental fees for any event at any time (Iowa Code § 362.5(3)(h)). 4.Renter agrees to pay a refundable $30 deposit per event. The deposit is waived for non-profit and governmental agencies acting in an official capacity for their employer. The deposit is waived for City employees and officers if the cumulative free use is valued at less than $2,500 per fiscal year. If the cumulative free use totals $2,500 in any given fiscal year, the City employee or officer shall pay a $30 refundable deposit for each event (Iowa Code § 362.5(3)(k)) thereafter. Riverdale Fire Department volunteers are exempt from the $2,500 limitation and shall not be charged deposits for any event at any time (Iowa Code § 362.5(3)(h)). All renters agree that they are responsible for clean-up and for any damage to the facility that may result from use by renter and/or their guests. The city agrees to return the full deposit to renter after the event, conditioned upon the satisfactory inspection of the facility, according to the rules and regulations. 5.Renter is responsible for the conduct of his/her guests. Renter must ensure all people in attendance abide by the park facility rules and these terms and conditions. 6.In consideration of the use of the park facility, renter agrees that they will use the park facility and equipment at renter’s sole risk. Renter further agrees that the city will not be responsible for any injury, illness, loss, theft, or damage to renter, renter’s property, or renter’s guests before, during, or after the event while on the premises. 7.Renter agrees to indemnify and hold the city harmless for any and all loss, damage, injury, or costs renter or renter’s guests may sustain before, during, or after their presence at the park facility and/or participation in the event. Renter agrees to indemnify and holds the city harmless from and against any loss, damage, injury, or costs caused by renter’s acts or omissions, negligence, or otherwise, including any costs and attorney fees incurred thereby, arising out of renter’s presence in the park facility or participation in the event. Renter agrees that the foregoing release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of Iowa and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full force and effect. 8.i have read this agreement and the rules and regulations, fully understand and agree to its terms, and have signed it freely and voluntarily. If renter is a business, I acknowledge that I am duly authorized by this business to enter into this agreement. III.SIGNATURE AND APPROVAL Applicant Signature: Date: Approved By: Date: Rental Fee Collected: ☐ yes☐ no☐ waived Deposit Collected: ☐ yes☐ no☐ waived CITY OF RIVERDALE PARK FACILITY RULES AND REGULATIONS 1.Qualified Renters. The park facility may be rented only by adults aged 18 years and older. Any person or group who has previously caused damage to City property shall not be a qualified renter. 2.Advance booking and deposit. Renter must submit the rental agreement and full rental fee and deposit (unless waived) to secure the reservation. 3.Reservation policy. One-time reservations are generally accepted on a first-come, first served basis; however, recurring reservations are permissible. Note that recurring reservations may be bumped at the city's discretion, upon at least two weeks’ notice if another qualified renter has requested a rental date that conflicts with a recurring reservation and the other qualified renter cannot use an alternate date. A recurring reservation is a standing reservation at intervals of twice monthly or greater frequency made by the same renter for the same purpose. Riverdale will notify the recurring reservation renter of a bumped reservation by phone or mail. 4.Cancellation policy. If renter decides to cancel the reservation, a 48-hour courtesy notification is appreciated. If the renter fails to notify the city in a timely manner, the city may choose not to refund the deposit and may consider denial of future park facility use. 5.Hours of use. The park facility is available from sunrise to sunset daily. All events at the park facility, including clean up, must end by sunset. 6.Insurance. At its sole discretion, and depending upon the nature of the event, the city may require the renter to obtain and show evidence of insurance for an event before approval of a reservation. If such insurance is required, the city shall be named as an additional insured (not as a certificate holder). Such insurance shall be in the sum of at least $300,000 per occurrence. 7.Clean up. Renter is responsible for leaving the park facility and equipment in the same condition it was in prior to the event. All garbage must be placed in garbage cans at the location or removed from the property. If a park facility is left in unacceptable condition, based on staff inspection and evaluation, renter will forfeit all or part of the deposit. If the cost of cleaning exceeds the amount of the deposit, renter is fully liable for the complete actual cost of cleaning. 8.Damage. Renter is responsible for any damage to the park facility or equipment incurred during the event. If the park facility or equipment is damaged during renter’s use of the park facility, or if any property is stolen or missing from the park facility, renter will forfeit the deposit to the extent of the damage or missing property. Renter should inspect the park facility immediately upon entering and report any existing damage to the city. If no damage is reported within 15 minutes of renter’s rental period, all damage existing at the end of renter's rental period will be assessed to renter. If the damage exceeds the amount of the deposit, renter is fully liable for the complete cost of replacement. The city is under no obligation to tender any claim for damage to its insurance carrier, though it may do so at its own discretion. 9. Alcohol. Alcohol is not allowed in any park facility or park. 10.Smoking. Smoking (including, but not limited to, the use of cigarettes, cigars, vaping devices, e-cigarettes, etc.) is not allowed in any park facility or park. 11.No commercial or profit-making activities. Park facilities are not available for for-profit events, except that a school may operate classes in the park facility, and Council-approved nonprofit fundraisers. Renter may not charge admission to an event and may not sell food, alcohol, or other items. Renter must limit use of the park facility to the stated purpose in the Park Facility Rental Agreement. 12.Cleaning/damage deposit and return. A deposit (unless waived) is due when renter submits the Park Facility Rental Agreement. The city will return the deposit via check sent United States Postal Service after the event if renter fully complies with these rules and regulations and the terms and conditions set forth in these documents. City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleiowa.com [image: ] CITY OF RIVERDALE PARK FACILITY RENTAL AGREEMENT Today's Date: Renter Name: Phone Number: Address: I. PROPOSED USE DETAILS Use Date: Estimated Attendance: Location: ☐ Bicentennial Park Shelter ☐ Volunteer Square Park Gazebo Start Time: End Time: Event Description: II. TERMS AND CONDITIONS This Park Facility Rental Agreement is made as of the date listed below between the City of Riverdale, Iowa (city) and the undersigned renter (renter). In consideration of the mutual covenants and promises contained herein, the city agrees to allow the renter to use the city's shelter or gazebo (as indicated above) at the date and time specified above and on the terms and conditions contained herein. The parties agree as follows: 1. Renter agrees to comply with the rules and regulations of park facility rental, a copy of which has been provided to renter. 2. Renter agrees to use the park facility for legal purposes only and in compliance with local, state, and federal law. Any illegal activity will be reported to the Sheriff and will result in the renter being barred from future rentals with the city. 3. Renter agrees to pay a $30 rental feel for each event. The fee is waived for non-profit and governmental agencies acting in an official capacity for their employer. Additionally, the rental fee is waived for City employees and officers if the cumulative free use is valued at less than $2,500 per fiscal year. If the cumulative free use totals $2,500 in any given fiscal year, the City employee or officer shall pay a $30 rental fee for each event (Iowa Code § 362.5(3)(k)) thereafter. Further, Riverdale Fire Department volunteers shall be exempt from the $2,500 limitation and shall not be charged rental fees for any event at any time (Iowa Code § 362.5(3)(h)). 4. Renter agrees to pay a refundable $30 deposit per event. The deposit is waived for non-profit and governmental agencies acting in an official capacity for their employer. The deposit is waived for City employees and officers if the cumulative free use is valued at less than $2,500 per fiscal year. If the cumulative free use totals $2,500 in any given fiscal year, the City employee or officer shall pay a $30 refundable deposit for each event (Iowa Code § 362.5(3)(k)) thereafter. Riverdale Fire Department volunteers are exempt from the $2,500 limitation and shall not be charged deposits for any event at any time (Iowa Code § 362.5(3)(h)). All renters agree that they are responsible for clean-up and for any damage to the facility that may result from use by renter and/or their guests. The city agrees to return the full deposit to renter after the event, conditioned upon the satisfactory inspection of the facility, according to the rules and regulations. 5. Renter is responsible for the conduct of his/her guests. Renter must ensure all people in attendance abide by the park facility rules and these terms and conditions. 6. In consideration of the use of the park facility, renter agrees that they will use the park facility and equipment at renter’s sole risk. Renter further agrees that the city will not be responsible for any injury, illness, loss, theft, or damage to renter, renter’s property, or renter’s guests before, during, or after the event while on the premises. 7. Renter agrees to indemnify and hold the city harmless for any and all loss, damage, injury, or costs renter or renter’s guests may sustain before, during, or after their presence at the park facility and/or participation in the event. Renter agrees to indemnify and holds the city harmless from and against any loss, damage, injury, or costs caused by renter’s acts or omissions, negligence, or otherwise, including any costs and attorney fees incurred thereby, arising out of renter’s presence in the park facility or participation in the event. Renter agrees that the foregoing release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of Iowa and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding, continue in full force and effect. 8. i have read this agreement and the rules and regulations, fully understand and agree to its terms, and have signed it freely and voluntarily. If renter is a business, I acknowledge that I am duly authorized by this business to enter into this agreement. III. SIGNATURE AND APPROVAL Applicant Signature: Date: Approved By: Date: Rental Fee Collected: ☐ yes ☐ no ☐ waived Deposit Collected: ☐ yes ☐ no ☐ waived CITY OF RIVERDALE PARK FACILITY RULES AND REGULATIONS 1. Qualified Renters. The park facility may be rented only by adults aged 18 years and older. Any person or group who has previously caused damage to City property shall not be a qualified renter. 2. Advance booking and deposit. Renter must submit the rental agreement and full rental fee and deposit (unless waived) to secure the reservation. 3. Reservation policy. One-time reservations are generally accepted on a first-come, first served basis; however, recurring reservations are permissible. Note that recurring reservations may be bumped at the city's discretion, upon at least two weeks’ notice if another qualified renter has requested a rental date that conflicts with a recurring reservation and the other qualified renter cannot use an alternate date. A recurring reservation is a standing reservation at intervals of twice monthly or greater frequency made by the same renter for the same purpose. Riverdale will notify the recurring reservation renter of a bumped reservation by phone or mail. 4. Cancellation policy. If renter decides to cancel the reservation, a 48-hour courtesy notification is appreciated. If the renter fails to notify the city in a timely manner, the city may choose not to refund the deposit and may consider denial of future park facility use. 5. Hours of use. The park facility is available from sunrise to sunset daily. All events at the park facility, including clean up, must end by sunset. 6. Insurance. At its sole discretion, and depending upon the nature of the event, the city may require the renter to obtain and show evidence of insurance for an event before approval of a reservation. If such insurance is required, the city shall be named as an additional insured (not as a certificate holder). Such insurance shall be in the sum of at least $300,000 per occurrence. 7. Clean up. Renter is responsible for leaving the park facility and equipment in the same condition it was in prior to the event. All garbage must be placed in garbage cans at the location or removed from the property. If a park facility is left in unacceptable condition, based on staff or janitorial inspection and evaluation, renter will forfeit all of the deposit. If the cost of cleaning exceeds the amount of the deposit, renter is fully liable for the complete actual cost of cleaning. 8. Damage. Renter is responsible for any damage to the park facility or equipment incurred during the event. If the park facility or equipment is damaged during renter’s use of the park facility, or if any property is stolen or missing from the park facility, renter will forfeit the deposit to the extent of the damage or missing property. Renter should inspect the park facility immediately upon entering and report any existing damage to the city. If no damage is reported within 15 minutes of renter’s rental period, all damage existing at the end of renter's rental period will be assessed to renter. If the damage exceeds the amount of the deposit, renter is fully liable for the complete cost of replacement. The city is under no obligation to tender any claim for damage to its insurance carrier, though it may do so at its own discretion. 9. Alcohol. Alcohol is not allowed in any park facility or park. 10. Smoking. Smoking (including, but not limited to, the use of cigarettes, cigars, vaping devices, e-cigarettes, etc.) is not allowed in any park facility or park. 11. No commercial or profit-making activities. Park facilities are not available for for-profit events, except that a school may operate classes in the park facility, and Council-approved nonprofit fundraisers. Renter may not charge admission to an event and may not sell food, alcohol, or other items. Renter must limit use of the park facility to the stated purpose in the Park Facility Rental Agreement. 12. Cleaning/damage deposit and return. A deposit (unless waived) is due when renter submits the Park Facility Rental Agreement. The city will return the deposit via check sent United States Postal Service after the event if renter fully complies with these rules and regulations and the terms and conditions set forth in these documents. City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 • (563) 355-2511 • www.riverdaleia.org image1.png