Loading...
HomeMy Public PortalAboutSupt. Search Subcommittee -- 12/1/2014 Minutes Ari Y O 6AEW8r Office of: te. O* o�"1`� •+�9 Town of Brewster Board of Selectmen s , �: ; 2198 Main Street Town Administrator 3 : "rte, : I= Brewster, MA 02631-1898 r i1:I r i Phone: (508) 896-3701 o * pp' t, Fax: (508) 896-8089 'li ft1P00 p�• areuniimEI no0 MINUTES OF THE BOARD OF SELECTMEN REGULAR SESSION MEETING DATE: December 1,2014 TIME: 7:00 P.M. PLACE: Brewster Town Office Building, 2198 Main Street PRESENT: Selectman deRuyter, Chairman Foley, Selectman Hughes, Selectman Dickson, Selectman Norton, Town Administrator Charles L. Sumner, Assistant Town Administrator Jillian Douglass, Richard Kobayashi, Chief Koch, Chris Miller, Bob Bersin, Ralph& Rose Ingegneri, Brian Locke, Bob Miller, Richard Kobayashi, John Lamb,Art Bennett, Mike Fitzgerald, Herb Montgomery, Ralph MacDonald, Hayley Winfield, Captain Sturtevant, Chief Moran and Rich Eldred Call to Order Chairman Foley called the meeting to order at 7:00 pm Citizeps Forum None Discus Recruitment of Town Administrator Richard Kobayahsi, Senior Associate at Collins Center for Management at UMass, explained that the Center was established in 2008 as a vehicle to provide consulting services to municipalities. Their goals include helping towns to acquire and develop better management through an executive recruitment practice. They have assisted in the hiring of 35 town administrators or managers; all of which are currently serving except one. They believe their methodology works. The scope they propose has two components. The first is to work with members of the Board to identify what the challenges the Town will face in the next 3 to 5 years are and what types of skills, capability and experience are needed to face these challenges. The Center will interview opinion leaders,then present a draft profile to debate and then vote on. They cannot recruit until the profile is complete. This is essentially a marketing document for the town and its needs. A screening committee will be appointed by the Board of Selectmen to conduct preliminary interviews in confidence on which two board members can serve. The screening committee will present 3 to 5 finalists to the full Board. The Collins Center recommends who they think should be interviewed, but the screening committee chooses the finalists. It is really important that a screening committee represent the views and values of this Board. Once there are tentative finalists then, the Collins Center does background checks and reference checks before the names become public. The Collins Center's job is to make sure there are not mediocre candidates at the end and the i www.town.brewster.ma. BoS 12-01-14 Page 1 of 9 Board has a choice of exemplary candidates. Selectman Norton asked what the timeline for hiring is and also, what Mr. Kobayashi would recommend if there are 3 finalists and 2 drop out and you are left with one. Mr. Kobayashi explained that it takes 120 days from beginning to end, but July and August are enemies. The screening committee is typically 6 to 7 people and it is often hard to meet in July&August. If they begin the process in February/March and are done in June, there would be a start date in September/October or they could have the finalist ready for final interviews the day after Labor Day. Mr. Kobayashi said it would be better not to have overlap time between administrators; the ship can have only one captain at time. The person they hire will be a senior professional and it is a benefit to have a fresh set of eyes on the whole system. Mr. Kobayashi also explained that they have never been left with one candidate, but if that did occur, he would recommend calling a time out and re-advertise the position. Selectman Dickson asked for clarification of the time line and how many months is it spread out over. Mr. Kobayashi replied that it takes about four months total and you really don't want this too spread out. Selectman Dickson said he would like to see the process started sooner rather than late and not wait until Labor Day. An organization is a little unsettled when a long time leader leaves so it is probably better to have someone hired before we get too close to Mr. Sumner's time to leave. Selectman Dickson asked if it is okay for there to be a gap between when you hire and when they start. Mr. Kobayahsi said the odds are that this person is employed somewhere already and will need to give a minimum of 4 week's notice and will want to take a break before they start. They may also need to relocate. Mr. Kobayashi said he.thinks if the Board finds the right person and that person is genuinely interested, those items can be worked out. Chairman Foley thought that many of the candidates who may apply are looking for a new challenge and are probably applying for multiple jobs and any delays may hurt. Selectman Dickson clarified that it was not a delay in process, but a delay in the time frame when the person was hired until their start date that he was referring to. It is important to include this information in the brochure as people are not uncomfortable if they know what the plan is. Selectman Hughes asked what some of the commonalities of the search committees are. Mr. Kobayashi replied that it is important that you have people on it who know how the town works; some typical people are the school superintendent, a member or chair of the Finance Committee, sometimes a department head, someone from the Board to represent what the whole Board wants; 1 or 2 former selectmen or officials; a citizen if they have human resources executive level experience and if the town is facing big land use issues, someone from the Planning Board or a ZBA member. The makeup should be cut to fit the Town's own particular circumstances. It should be kept in mind that the bigger the numbers, the harder it is to arrange schedules. The timeframe for the Search Committees work is 4 to 6 weeks and everyone must be there to interview. Selectman Hughes noted that other towns on the Cape are having trouble keeping candidates and she wanted to know how that can be avoided. Selectman Hughes asked why the one town manager who they assisted in hiring did not make it. Mr. Kobayashi explained that there was a 100% turn over in the Board and they decided they wanted a different person. Mr. Kobayashi also explained that when they talk to people ahead, one of the questions asked is where are you in your career and what draws your interest to Brewster and they listen to the answers. They try to make clear what the job is, what the context is, gain an understanding of who the candidates are by talking to them and listening. The fact that Mr. Sumner has been here for a long time,makes the job attractive as does the town's location and its' reputation. The fit of the person has to feel right on both sides because this is the Board's representative. Chairman Foley said that the Board will be back in touch after the first of the year and the biggest task for the Board is to figure out how to schedule the process. Chairman Foley asked, based on similar projects, what they could expect the pool to be initially. Mr. Kobayashi said he expects 25 applications of which 10 to 13 would be moved forward. The Collins Center typically brings forward who they think should be considered, but the screening committee can see all of the applications if they want. Mr. Sumner said that he can work around whatever time line the Board chooses; his last working day can be either the end of October or into November as long as his end date is January 9, 2016. The reason he wanted his replacement to come in October/November was to have someone in place pre-budget as that would be in the best interest of the Town. www.town.brewster.ma. BoS 12-01-14 Page 2 of 9 Mr. Sumner wants this process to go well and that the best person for the town, its' employees and citizens is chosen. Discuss Parking Restrictions on Beach/Pond Roads Chief Koch said he is here tonight regarding the beach roads in particular. The Town Clerk was appointed as parking clerk two years ago. The regulations that exist are a mess. Over the July 4th weekend,there was a big issue at Crosby with people parking up and down the streets. Chief Koch believes that we need to start to consider each of the roads from Route 6a to the lower landings as no parking on the beach access roads on either side. This parking ban would be in effect from 6/15 to about Labor Day. There are also a few side roads from the beach roads that are public ways that need to be considered. At Crosby, in front of the mansion, there is an issue with people parking there and walking down to the beach. Chief Koch thinks the posts and chains should be brought closer to the road so people cannot park there as well as clear signs being posted. The police cannot enforce parking on private roads; they can only tow if they get called. Chief Koch said they used to have a similar problem at Paines Creek and they posted no parking signs on the road near the landing and it took some education, but it is working there. Selectman deRuyter asked if Chief Koch could look at the regulations and offer some suggestions, particularly regarding safety. Chief Koch will do that before the Board has a public hearing. Selectman Hughes noted that the State would need to assign the Police Department with responsibility to enforce at the Mansion. If there were a new lot on State property,they would have to do this. Chief Koch thinks the solution for in front of the mansion is to move the posts and put up no parking signs. The Board should adopt some new regulations in the beginning of January with a public hearing to put them into play before the summer season. Chris Miller said he has similar issues at the ponds,particularly Slough pond. He has some concerns about the use of the landing and would like to reduce the parking along the road and at the landing as it is tiny. He will bring a more formal proposal for Slough landing. Chairman Foley said most of the discussion has been about beaches, but ponds should be included and it should be written specific on the agenda or packet so the folks who live around ponds can bring their concerns as well. Mr. Sumner asked Mr. Locke, Crosby Property Manager, what his thoughts on Crosby are. Mr. Locke supports removing the posts and relocating them. He would like to have them rehabilitated while they are out as they have not been moved since 1950 and they are very deep into the ground. He agrees that the parking situation is hazardous. He is working with Chief Koch and Bob Bersin to relocate the posts. Selectman deRuyter asked if there are any downsides to moving the posts. Mr. Locke replied that there is a cost that someone needs to pay for and they cannot do this without State appit-val. John Lamb, citizen said that the recent battle over zoning has led associations to come together and talk about what they would like to see. Chairman Foley replied that we are trying to work with you, not against you. Mr. Lamb said he and his association welcome this approach of putting no parking signs up on the beach roads. He feels that there has been more pressure over the last 4 to 5 years for parking at Crosby. He thinks the town should appoint a person to coordinate all this for continuity purpose and to improve the experience of everyone who uses the beaches. He does think the town should consider resident only beaches and alternatives for parking, such as a shuttle bus. The parking ban on Crosby Lane will displace 20 to 60 cars. Mr. Lamb thinks the Town should be gathering data for a potential future parking lot and for a longer term parking plan in which the whole picture is looked at and parking enforced until 5pm. This will be on the agenda for Public Hearing on January 5, 2016. Follow up on September Meeting with Department of Conservation & Recreation and Discuss Third Cottage at Crosby Mansion Selectman deRuyter said there are two issues for discussion. He thinks the Board should consider holding a public hearing on the new parking plan in the beginning of 2016 on a Saturday during the day. In terms of the third cottage, the Town currently leases two cottages from the State which they renovated and rent all summer. Mr. Locke has been working with DCR to secure use of the third cottage. The cottage needs significant www.town.brewste r.ma. BoS 12-01-14 Page 3 of 9 I repairs; it has been vacant for a year. Selectman deRuyter would like to reach out to the Commissioner to work out the process as he has made a contact in that office. It makes sense to have the third cottage. Selectman Dickson asked how revenues are shared with the State. They would still need to work that out for the third cottage. Selectman Dickson encouraged Selectman deRuyter to go ahead and make an inquiry quickly before the new administration comes in. Selectman Dickson moved that the Board authorize Selectman deRuyter to make an enquiry and engage in a preliminary agreement with DCR and report back to the Board, Selectman Hughes second. The Board voted 5-Yes, 0-No. Selectman deRuyter said in terms of the potential for the parking project, he doesn't want to lose sight. He thinks the Board should engage citizens, collect data and have a public hearing in the first quarter of the year. Selectman Hughes said we need to do some prep work to get the word out. There is already concern at Breakwater Beach about the project there and there are parking challenges throughout the town. She thinks they should get a blank plan from John Kissida to talk about it and gather more facts and figures for the public about how many spaces we currently have, what the challenges are. Selectman Dickson said we need some data which includes how many spots did we have, how many do we have now and what do we think will happen in the future. Selectman Norton suggested that we involve Chris Miller from Natural Resources to look at what is really sustainable for each area and what is a realistic number for parking spaces at Crosby. Chairman Foley suggested we have a timeline as a goal for staff to bring back certain data, maybe by the January 5th meeting. Selectman Norton suggested the Board instruct Mr. Sumner to speak with the staff involved and get back to us with a timeline. Selectman deRuyter asked when the report from Coastal Studies on beach erosion will be available. Selectman Hughes said some deliverables are due at the end of this year, but the analysis contract goes through end of July. Selectman deRuyter asked that we get Town Counsel's legal opinion on Weathervane Way. 8:00nm Liquor License Hearing Chaimian Foley read the public hearing notice. Selectman Dickson moved that the Board vote to approve the annual all alcoholic restaurant renewals pending they all pass their inspections, have the required liquor liability insurance and all financial obligations have been paid to the Town: Ardeo Captain Cafe,Brewster Fish House, Brewster Pizza House, Laurino's Cape Cod Village, Inc, Linx Tavern and Bar, Morello's Taverna, Peddler's Café & Grill and the Woodshed, Selectman deRuyter second. Chairman Foley asked if this was Ardeos on Route 6A or at the golf course. It is Ardeos at the golf course; the Route 6A location is a seasonal license and comes up in March. It was also noted that Starvin Marlin is no longer in business and Morellos was renewed in their name while the transfer to the new owner is being approved. The Board voted 5-Yes, 0- No. Selectman Dickson moved that the Board vote to approve the annual all alcoholic club renewal pending they pass their inspection, have the required liquor liability insurance and all financial obligations have been paid to the Town:Brewster Post#9917 VFW, Selectman deRuyter second. The Board voted 5-Yes, 0-No. Selectman Dickson move that the Board vote to approve the annual all alcoholic inn holder renewals pending they pass their inspections, have the required liquor liability insurance and all fmancial obligations have been paid to the Town: Bramble Inn and Restaurant, Chillingsworth, Inc., Old Sea Pines Inn, Selectman deRuyter second. The Board voted 5-Yes, 0-No. Selectman Dickson move that the Board vote to approve the annual all alcoholic pouring inn holder—multiple areas -renewal pending they pass their inspection, have the required liquor liability insurance and all financial obligations have been paid to the Town: Ocean Edge Inn& Conference Center, Selectman deRuyter second. The Board voted 5-Yes, 0-No. Selectman Dickson moved that the Board vote to approve the annual all alcoholic package store licenses, pending all financial obligations have been paid to the Town: Brewster Farms Quick Pik, Brewster Village www.town.b rewste r.m a. BoS 12-01-14 Page 4 of 9 Marketplace,Lukes Super Liquors,Millstone Liquors, Winslow Spirtis and Things, Selectman deRuyter second. The Board voted 5-Yes, 0-No. Selectman Dickson move that the Board vote approve the annual wine and malt package store license, pending all financial obligations have been paid to the Town: Ferretti's Market, Selectman deRuyter second. The Board voted 5-Yes, 0-No. Discuss Next Steps on Fire Station Proiect Selectman deRuyter said as a follow up from the discussion that the Board had three weeks ago, he has since done a lot of research. Selectman deRuyter believes that there are still a lot of people who believe that the renovation option for the fire station needs to be rehashed as it may be less money than new construction. As a part of his research,he looked at the 2002 plan and also had a discussion with our OPM, Richard Pomroy about looking at the renovation option again. For a modest investment, he could bring back to the Board in a short amount of time, a plan and cost for renovating the current property. Selectman deRuyter is asking that the Board appoint two selectmen to work with Mr. Pomroy, Mr. Sumner and Chief Moran for 6 to 8 weeks to look at the renovation option again. He thinks that it is imperative that the Board owns this project and has a plan to bring to the citizens in May,to either renovate or build a new building; whichever option is more financially viable. There are critical deficiencies at this location. The cost to look at renovation again would be about$30,000. Selectman deRuyter understands that some may look at this proposal as throwing good money after bad, but he think this is a question that needs answering. Although the building committee has done a great job,the Board needs to own this project now and Selectman deRuyter would like to be considered as one of the representatives from the Board. The funding request of$30,000 would need to go to the Finance Committee for a reserve fund transfer. Selectman Hughes thought that the Building Needs and Assessment Committee (BNAC) did cost out using the existing facility and that we already have a relatively up to date plan in the 2013 feasibility study. Selectman deRuyter said they did but it is important to understand that they now have a new plan in a proposed building that is much smaller than what was voted on last May. He believes they must look critically at the makeup and programs for savings in the internal administration spaces and bays. He thinks that the only substantial savings would be in a square footage reduction and all of these decisions have to come directly in front of the Board in order to put forth a project that will be accepted by the public. Selectman Hughes asked if the BNAC would be included in this process or not. Selectman deRuyter stated that he is not trying to exclude anyone, but he is proposing a fast track to a cost estimate for a different scope to bring back a recommendation to the full Board. Selectman Dickson stated that he has a bias in that, he believes that the revised plan that the Board discussed most recently should be brought to May town meeting. He supports that plan and is skeptical about using $30,000 to take another look when we went through this process in 2013. He questions whether this is really necessary and if we can use the 2013 study to compare to the revised new plan to make assumptions. Selectman Dickson also inquired if there is any money left that hasn't been spent as he has concerns about the use of the reserve fund and how much is in the fund and the potential of a request for the schools for a special needs unanticipated expense. Selectman Dickson also noted that there is an additional cost of moving Natural Resources if we do not build a new fire station and use the existing building for Natural Resources. Selectman deRuyter stated that he thinks the most important thing we can do is make sure all information is out there. He believes a lot of residents will not support a 14 million dollar new fire station and that nothing will convince them differently. He thinks the Board needs to consider this option before putting forward the 14 million dollar project. Selectman Norton said he thinks that the Board is and has been invested in this project. He asked how the $30,000 number was arrived at. Selectman deRuyter said that Mr. Pomroy talked to the designer and between them this would be the cost to produce hard numbers. CDR Maguire already has a lot of information about the building, but they need to look inside some of the walls. This would be schematic documents only. Selectman Norton asked if Mr. Pomroy had a rough cost estimate for renovation. Selectman deRuyter explained that Mr. Pomroy was www.town.brewster.ma. BoS 12-01-14 Page 5 of 9 hired once new construction was already chosen; he was never tasked with looking at a renovation and because of that he was not willing to throw a number out there. Selectman deRuyter stated that he believes that only a 1 to 2 million savings would change the course of action to renovate and expand, instead of build new. Selectman Norton said that it seems the townspeople do not want to support a 14 million dollar project, if it were 12 million would that really change it, Mr. Sumner said that over the weekend,he was requested by Selectman deRuyter to meet with him, Mike Fitzgerald, Herb Montgomery and Ralph Ingegnieri. At first, he was very upset at this proposal as it was the first he has heard of an alternate plan. Mr. Sumner explained that he has been working on this project since 1999 and the Town has already spent about a half million dollars to date. In 2002,they had full construction plans in hand to build a new fire station for four million dollars and at the last minute,three Selectmen changed their mind and voted against it. Mr. Sumner believes that they fully exhausted rehabilitation versus new cost in 2008 and then updated that conclusion in 2013. In 2013, they got $200,000 to get to 30% design and have spent about$20,000 to update the plan after Town Meeting voted it down. He believes that we need to bring this issue to closure. Mr. Pomroy did a lot of interviews with people after it failed in May. Mr. Sumner believes that new construction is the best option; but there are people out there who question renovation versus new building. He supports spending the $30,000 and double checking if that is what the Board wants. He does have concerns about the two garages and the fire station operating. Mr. Sumner made it clear that all updates should be at a public Board meeting and people who question the project should be there to ask their questions in a public forum. He believes that too much that goes on is outside the public realm and it bothers him. He also reminded everyone that every year, every delay costs the Town a 1/2 million dollars more. He thinks that some people don't want to do anything and spend any money and are using delays of the process to accomplish stopping this. Mr. Sumner said you really have to look at what you do with your equipment and fire services if you renovate and have to relocate the operation and define what that cost is. Mr. Sumner stated that there has to be a defined real plan and the doubters need to participate in a public arena, not behind closed doors. Selectman Dickson said that he still does not believe that renovation is an option in part because the costs are prohibitive when you add in relocation. He believes it was actually more expensive when they considered it before and that did not factor in the cost of not re-using the building for Natural Resources.Natural Resources cannot operate where they are now and one of the positives of the failed vote was it produced a benefit outcome to re-use the building for Natural Resources. Selectman Dickson believes it is important to go to May town meeting with a new plan with a good re-use option. He believes that by going in this direction, we are re-doing work that we have already done and muddying the waters. The plan that they are presenting this May is a significantly different plan than what failed. They lost the last vote by dozens, not a lot. Selectman Dickson is proposing, as a middle ground,to ask Mr. Pomroy to review the 2013 feasibility study only and give us a report as to whether it would be worth re-exploration. Chairman Foley stated that he is not a fan of renovation. He understands that there is a significant portion of the Town who have worked against this;they don't feel that proper cost estimates were done and looked at fully and believes that if we don't address the naysayers concerns, we will lose again. He also encouraged the naysayers to be part of the process and to stop doing this from the back benches, to stop sniping and talk to the Board, He thinks the only way to engage them is to compare the projects. Selectman Hughes said she will vote in favor, though she has concerns similar to Selectman Dickson's. She believes that this re-investigation must include the cost to relocate fire services and an updated cost of natural resources. She also stressed that the Board has to set bounds to make this decision. Selectman Dickson made a plea to the Board to ask Mr.Pomroy to come to the 12/15 meeting after reading the 2013 feasibility study, a report that already told us it is more expensive to renovate. If Mr. Pomroy cannot come,he would ask that he submit a memo to the Board. The only thing opening the walls will accomplish is finding more work that needs to be done. Unless Mr. Pomroy comes back with an affirmation that this is a worthwhile process, then Selectman Dickson cannot support this. Selectman deRuyter said this is a reasonable request, but he has had three phone conversations with Mr.Pomroy and did ask him if he thought it was worth the process. Mr. Pomroy did say it was worthwhile,but he is coming from a www.town.brewster,ma. BoS 12-01-14 Page 6 of 9 space where he was not brought in until after the decision to build new was made. Selectman deRuyter does not believe that Mr. Pomroy will be able to make a recommendation after reviewing the 2013 study because the proposed new construction is now very different. Selectman deRuyter acknowledges that this is an 'emotional subject and a lot of people, including our Town Administrator have put time and effort in it, but he thinks we are setting ourselves up for failure if we do not consider this option. Selectman Norton moved that the Board request a $30,000 reserve fund transfer from the Finance Committee for the purposes that Selectman deRuyter outlined this evening, Selectman Hughes second. Chairman Foley said he would take public comment. Hayley Winfield said she believes the Board should stop using the word spending and use the word investing. She believes the naysayers should visit the fire station and see how the fire department is operating. She does not believe that renovation is an option for the fire station and it is also not okay for Natural Resources to continue to operate in a building that should be condemned. She is personally going to do everything she can to help pass a new fire station project with a group of citizens who are forming to support this project. Ralph Ingengieri said he resigned from the BNAC to spend more time with family, but he is going to be a voice as a concerned citizen to move this project forward. As a member of BNAC, they did a lot of research to look at renovation versus new and he was convinced that building new was the best option. In 2008, they had a plan with three different options, none had relocation costs in them and at that time, it was $800,000 more to renovate than build new. He had to be convinced that new was the best option and it was. Mr. Ingengieri did recommend taking the old building down so you could see the new building from the road, but after a lot of interviews where people stated they wanted the building re-used,that is what is now being considered. Mr. Ingegnieri pointed out that from January to October,the fire department went on 2,347 calls and there will be more people moving into Town through the Habitat project. He stated that the 2013 study did look at renovation. Mr. Ingengieri is lost with the new proposal. A renovation does not include a training center; the fire department is spending a lot of money to send out for training in Barnstable. There is no elevator in the existing building. Mr. Ingengieri is forming a citizens for a new fire station group. He stated that the Town cannot keep putting this off and do we really want to displace the department. Reconstruction can be problematic. Mike Fitzgerald, Chairman of the Finance Committee said that he attended almost every BNAC meeting; he has been through the whole fire station and he believes that a new building is the best solution. However, he has talked to a lot of people who think they should renovate and expand the existing facility. Mr. Fitzgerald thinks they need to exhaust all the options. Because the OPM was brought on after new construction was decided, it may be worth presenting both options to town meeting and it may give them a better chance to change people's mind. In terms of the reserve fund,there is $101,000 and no money has been spent yet; there is a potential request from the schools for about $50,000. Mr. Fitzgerald said that the Town has an advantage in terms of borrowing capacity and bonding which is under three percent right now. Herb Montgomery of the Finance Committee said he was on BNAC in 2008 and served as the chairman of the fire station subcommittee. The plan that they recommended to the Board was to recommend a new facility, but the recession shelved it. At that time, he questioned renovation and expansion, but he felt it was never taken seriously by the former fire chief and architect. He thinks it is worth looking at and putting to bed once and for all. He also encouraged that whoever works on this project needs to focus on the positive aspects of this plan; all politics and personalities have to be put aside. He also thought the $30,000 won't be thrown away as you can use the information on the natural resources renovation. Chief Moran said the fire department believes that the new construction revised plan is viable and will be supported. He thinks reuse and less space will be problematic, but is worth looking at if that is what the Board votes for. Chief Moran said he and his department understand that this is a lot of money, but we cannot do nothing. Captain Sturtevant said he can tell you about the existing building; the walls drip, there are holes in the ceilings,there are electrical and plumbing problems. There are four different bay areas already; adding another bay for apparatus that doesn't fit doesn't make sense. The existing building reminds him of when his kids build lego buildings and keep www.town.Brewster.ma. BoS 12-01-14 Page 7 of 9 adding on to them. Selectman Dickson said he feels that the Board all has the same goal in mind and he would like the vote to be unanimous, but he feels that the Board must get confirmation that this is worthwhile to pursue before they move forward. Selectman Dickson moved that the Board consider the following amendment to the motion,as a first step as part of the potential$30,000 process that we request of Mr. Pomroy that he review the 2013 Feasibility Study,including possible consultation with CDR Maguire and report back to the Board on December 15th if possible if he feels that further exploration of this possibility is worthwhile. The amendment was accepted by Selectman Norton and Selectman Hughes; the Board voted 5-Yes, 0-No on the amendment to the motion. Chairman Foley asked if the Board wants to have this item on the agenda every meeting similar to what Orleans is doing with their wastewater issue. Selectman Norton said he thinks he would like to hear from Mr. Pomroy first and he also wondered if the Board will have a discussion on whether either of these two options should be brought to May Town meeting or delayed as neither may pass, even though it will cost more money to wait. Selectman Hughes said she sees the Board having meetings every week, based on this project and the number of other projects in front of them. Selectman Dickson also said he would like to see this subject kept on every agenda. He would also like Mr. Sumner to prepare a timeline to keep the Board on track to have this project on the May town warrant. Selectman deRuyter said he will contact Ms. Souve and Mr. Sumner tomorrow to determine if any balance remains in the design article to pay Mr. Pomroy to review the 2013 feasibility study and come to the meeting on the 15th. Chairman Foley clarified that the request for a$30,000 reserve fund transfer was in the original motion, it was. The Board voted on the amended motion 5-Yes, 0-No. Selectman Dickson asked that Selectman deRuyter check with Mr. Pomroy to see if it would be less expensive to have him send a memo of recommendation, versus come in person. Review & Approve October 6, 2014 Regular Session Meeting Minutes Selectman deRuyter moved to approve the October 6, 2014 regular session minutes, Selectman Norton second. The Board voted 5-Yes, 0-No. Action Items Selectman deRuyter moved to approve action items 1-8, as recommended by Administration, Selectman Hughes second. The Board voted 5-Yes, 0-No. Selectman Hughes noted the donation of building use for election day by the Baptist Church and that Cape Rep Theatre was applying for a grant to renovate the Crosby Barn. FYI Items No discussion. Liaison Reports Selectman Dickson showed everyone the replica of the check from the State of Massachusetts in the amount of$260,364.00. The money is a land grant to purchase the Eldredge Property, located next to Drummer Boy Park. The Town only had to contribute $140,000 to purchase a valuable piece of land. The State LAND grant program has assisted the town in making many open space purchases that preserve the rural character of the town and help with water waste issues. Selectman Foley said he and others attended the ground breaking ceremony at the Bible Alliance Church and there was a nice article about it in the Boston Globe. Selectman Hughes reminded the Board that there will be a discussion on December 10th with the Planning Board on comprehensive planning. Topics the Chair did not Reasonably Anticipate www.town.brewster.ma. BoS 12-01-14 Page 8 of 9 Selectman deRuyter asked about the potential of putting an outdoor ice rink at Drummer Boy with private funds. Selectman Dickson said to check with Recreation as they purchased an ice rink a few years ago that was at Town Hall one year. Discuss Possible Future Agenda Items Selectman deRuyter asked about the status of discussions with Covanta. Mr. Sumner is meeting with them in the next few weeks and then will bring an update to the Board. Selectman Dickson asked if the Collins Center was the only executive recruitment service the Board would look at. Chairman Foley said they are the biggest entity, Selectman Hughes said there are other consultants but the recent experience of other towns using other agencies has been difficult. Mr. Sumner said the value of using Collins is the Board does not have to put it out to bid. Selectman Norton said he was very impressed with the presentation and their track record. Selectman Hughes pointed out of that they have placed 35 and only 1 is not in the position they were hired for; that is very impressive. It was noted that in Harwich a delayed vote caused them to lose a candidate and Provincetown did not vet everything properly. Mr. Sumner said the pricing is good; it cuts down on the time factor and they have a great reputation. Selectman Hughes asked when the Board will decide on this as there is a lot of work to do on forming a search committee. Chairman Foley said you really establish this job by the profile you develop. Selectman Dickson stated we should start the profile as soon as possible. Selectman Norton motioned that the Board hire the Collins Center for recruitment of a new Town Administrator, Selectman deRuyter second. The Board voted 5-Yes, 0-No. Media Questions None Future Meetings December 15, 2015 Selectman Norton moved to adjourn at 9:53 pm, Selectman Dickson second. The Board voted 5-Yes, 0-No. Respectfully submitted, Donna J. Kalinick Administrative Assistant Approved: L / Signed: Date Patricia Hughes, C erk of the Board of Selectman Accompanying Documents in Packet: agenda,town administrator scope, sample town administrator brochure from Carver,MA, memo from Town Counsel on parking regulations, liquor license hearing notice,notice of hearing from ABCC,re Woodshed, October 6,2014 regular session meeting minutes, action items, fyi items www.town.brewster.ma. _:: Bog 12-01-14 Page 9 of 9 r+�"' ��`