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MINUTES OF THE BOARD OF SELECTMEN REGULAR SESSION MEETING
DATE: December 1,2014
TIME: 7:00 P.M.
PLACE: Brewster Town Office Building, 2198 Main Street
PRESENT: Selectman deRuyter, Chairman Foley, Selectman Hughes, Selectman Dickson, Selectman
Norton, Town Administrator Charles L. Sumner, Assistant Town Administrator Jillian Douglass, Richard
Kobayashi, Chief Koch, Chris Miller, Bob Bersin, Ralph& Rose Ingegneri, Brian Locke, Bob Miller,
Richard Kobayashi, John Lamb,Art Bennett, Mike Fitzgerald, Herb Montgomery, Ralph MacDonald, Hayley
Winfield, Captain Sturtevant, Chief Moran and Rich Eldred
Call to Order
Chairman Foley called the meeting to order at 7:00 pm
Citizeps Forum
None
Discus Recruitment of Town Administrator
Richard Kobayahsi, Senior Associate at Collins Center for Management at UMass, explained that the Center
was established in 2008 as a vehicle to provide consulting services to municipalities. Their goals include
helping towns to acquire and develop better management through an executive recruitment practice. They
have assisted in the hiring of 35 town administrators or managers; all of which are currently serving except
one. They believe their methodology works. The scope they propose has two components. The first is to work
with members of the Board to identify what the challenges the Town will face in the next 3 to 5 years are and
what types of skills, capability and experience are needed to face these challenges. The Center will interview
opinion leaders,then present a draft profile to debate and then vote on. They cannot recruit until the profile is
complete. This is essentially a marketing document for the town and its needs. A screening committee will be
appointed by the Board of Selectmen to conduct preliminary interviews in confidence on which two board
members can serve. The screening committee will present 3 to 5 finalists to the full Board. The Collins Center
recommends who they think should be interviewed, but the screening committee chooses the finalists. It is
really important that a screening committee represent the views and values of this Board. Once there are
tentative finalists then, the Collins Center does background checks and reference checks before the names
become public. The Collins Center's job is to make sure there are not mediocre candidates at the end and the
i
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Board has a choice of exemplary candidates. Selectman Norton asked what the timeline for hiring is and also,
what Mr. Kobayashi would recommend if there are 3 finalists and 2 drop out and you are left with one. Mr.
Kobayashi explained that it takes 120 days from beginning to end, but July and August are enemies. The
screening committee is typically 6 to 7 people and it is often hard to meet in July&August. If they begin the
process in February/March and are done in June, there would be a start date in September/October or they
could have the finalist ready for final interviews the day after Labor Day. Mr. Kobayashi said it would be
better not to have overlap time between administrators; the ship can have only one captain at time. The person
they hire will be a senior professional and it is a benefit to have a fresh set of eyes on the whole system. Mr.
Kobayashi also explained that they have never been left with one candidate, but if that did occur, he would
recommend calling a time out and re-advertise the position. Selectman Dickson asked for clarification of the
time line and how many months is it spread out over. Mr. Kobayashi replied that it takes about four months
total and you really don't want this too spread out. Selectman Dickson said he would like to see the process
started sooner rather than late and not wait until Labor Day. An organization is a little unsettled when a long
time leader leaves so it is probably better to have someone hired before we get too close to Mr. Sumner's time
to leave. Selectman Dickson asked if it is okay for there to be a gap between when you hire and when they
start. Mr. Kobayahsi said the odds are that this person is employed somewhere already and will need to give a
minimum of 4 week's notice and will want to take a break before they start. They may also need to relocate.
Mr. Kobayashi said he.thinks if the Board finds the right person and that person is genuinely interested, those
items can be worked out. Chairman Foley thought that many of the candidates who may apply are looking for
a new challenge and are probably applying for multiple jobs and any delays may hurt. Selectman Dickson
clarified that it was not a delay in process, but a delay in the time frame when the person was hired until their
start date that he was referring to. It is important to include this information in the brochure as people are not
uncomfortable if they know what the plan is. Selectman Hughes asked what some of the commonalities of the
search committees are. Mr. Kobayashi replied that it is important that you have people on it who know how
the town works; some typical people are the school superintendent, a member or chair of the Finance
Committee, sometimes a department head, someone from the Board to represent what the whole Board wants;
1 or 2 former selectmen or officials; a citizen if they have human resources executive level experience and if
the town is facing big land use issues, someone from the Planning Board or a ZBA member. The makeup
should be cut to fit the Town's own particular circumstances. It should be kept in mind that the bigger the
numbers, the harder it is to arrange schedules. The timeframe for the Search Committees work is 4 to 6 weeks
and everyone must be there to interview. Selectman Hughes noted that other towns on the Cape are having
trouble keeping candidates and she wanted to know how that can be avoided. Selectman Hughes asked why
the one town manager who they assisted in hiring did not make it. Mr. Kobayashi explained that there was a
100% turn over in the Board and they decided they wanted a different person. Mr. Kobayashi also explained
that when they talk to people ahead, one of the questions asked is where are you in your career and what draws
your interest to Brewster and they listen to the answers. They try to make clear what the job is, what the
context is, gain an understanding of who the candidates are by talking to them and listening. The fact that Mr.
Sumner has been here for a long time,makes the job attractive as does the town's location and its' reputation.
The fit of the person has to feel right on both sides because this is the Board's representative. Chairman Foley
said that the Board will be back in touch after the first of the year and the biggest task for the Board is to
figure out how to schedule the process. Chairman Foley asked, based on similar projects, what they could
expect the pool to be initially. Mr. Kobayashi said he expects 25 applications of which 10 to 13 would be
moved forward. The Collins Center typically brings forward who they think should be considered, but the
screening committee can see all of the applications if they want. Mr. Sumner said that he can work around
whatever time line the Board chooses; his last working day can be either the end of October or into November
as long as his end date is January 9, 2016. The reason he wanted his replacement to come in
October/November was to have someone in place pre-budget as that would be in the best interest of the Town.
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Mr. Sumner wants this process to go well and that the best person for the town, its' employees and citizens is
chosen.
Discuss Parking Restrictions on Beach/Pond Roads
Chief Koch said he is here tonight regarding the beach roads in particular. The Town Clerk was appointed as
parking clerk two years ago. The regulations that exist are a mess. Over the July 4th weekend,there was a big
issue at Crosby with people parking up and down the streets. Chief Koch believes that we need to start to
consider each of the roads from Route 6a to the lower landings as no parking on the beach access roads on
either side. This parking ban would be in effect from 6/15 to about Labor Day. There are also a few side roads
from the beach roads that are public ways that need to be considered. At Crosby, in front of the mansion,
there is an issue with people parking there and walking down to the beach. Chief Koch thinks the posts and
chains should be brought closer to the road so people cannot park there as well as clear signs being posted.
The police cannot enforce parking on private roads; they can only tow if they get called. Chief Koch said they
used to have a similar problem at Paines Creek and they posted no parking signs on the road near the landing
and it took some education, but it is working there. Selectman deRuyter asked if Chief Koch could look at the
regulations and offer some suggestions, particularly regarding safety. Chief Koch will do that before the Board
has a public hearing. Selectman Hughes noted that the State would need to assign the Police Department with
responsibility to enforce at the Mansion. If there were a new lot on State property,they would have to do this.
Chief Koch thinks the solution for in front of the mansion is to move the posts and put up no parking signs.
The Board should adopt some new regulations in the beginning of January with a public hearing to put them
into play before the summer season. Chris Miller said he has similar issues at the ponds,particularly Slough
pond. He has some concerns about the use of the landing and would like to reduce the parking along the road
and at the landing as it is tiny. He will bring a more formal proposal for Slough landing. Chairman Foley said
most of the discussion has been about beaches, but ponds should be included and it should be written specific
on the agenda or packet so the folks who live around ponds can bring their concerns as well. Mr. Sumner
asked Mr. Locke, Crosby Property Manager, what his thoughts on Crosby are. Mr. Locke supports removing
the posts and relocating them. He would like to have them rehabilitated while they are out as they have not
been moved since 1950 and they are very deep into the ground. He agrees that the parking situation is
hazardous. He is working with Chief Koch and Bob Bersin to relocate the posts. Selectman deRuyter asked if
there are any downsides to moving the posts. Mr. Locke replied that there is a cost that someone needs to pay
for and they cannot do this without State appit-val. John Lamb, citizen said that the recent battle over zoning
has led associations to come together and talk about what they would like to see. Chairman Foley replied that
we are trying to work with you, not against you. Mr. Lamb said he and his association welcome this approach
of putting no parking signs up on the beach roads. He feels that there has been more pressure over the last 4 to
5 years for parking at Crosby. He thinks the town should appoint a person to coordinate all this for continuity
purpose and to improve the experience of everyone who uses the beaches. He does think the town should
consider resident only beaches and alternatives for parking, such as a shuttle bus. The parking ban on Crosby
Lane will displace 20 to 60 cars. Mr. Lamb thinks the Town should be gathering data for a potential future
parking lot and for a longer term parking plan in which the whole picture is looked at and parking enforced
until 5pm. This will be on the agenda for Public Hearing on January 5, 2016.
Follow up on September Meeting with Department of Conservation & Recreation and Discuss Third
Cottage at Crosby Mansion
Selectman deRuyter said there are two issues for discussion. He thinks the Board should consider holding a
public hearing on the new parking plan in the beginning of 2016 on a Saturday during the day. In terms of the
third cottage, the Town currently leases two cottages from the State which they renovated and rent all summer.
Mr. Locke has been working with DCR to secure use of the third cottage. The cottage needs significant
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repairs; it has been vacant for a year. Selectman deRuyter would like to reach out to the Commissioner to
work out the process as he has made a contact in that office. It makes sense to have the third cottage.
Selectman Dickson asked how revenues are shared with the State. They would still need to work that out for
the third cottage. Selectman Dickson encouraged Selectman deRuyter to go ahead and make an inquiry
quickly before the new administration comes in. Selectman Dickson moved that the Board authorize
Selectman deRuyter to make an enquiry and engage in a preliminary agreement with DCR and report back to
the Board, Selectman Hughes second. The Board voted 5-Yes, 0-No.
Selectman deRuyter said in terms of the potential for the parking project, he doesn't want to lose sight. He
thinks the Board should engage citizens, collect data and have a public hearing in the first quarter of the year.
Selectman Hughes said we need to do some prep work to get the word out. There is already concern at
Breakwater Beach about the project there and there are parking challenges throughout the town. She thinks
they should get a blank plan from John Kissida to talk about it and gather more facts and figures for the public
about how many spaces we currently have, what the challenges are. Selectman Dickson said we need some
data which includes how many spots did we have, how many do we have now and what do we think will
happen in the future. Selectman Norton suggested that we involve Chris Miller from Natural Resources to
look at what is really sustainable for each area and what is a realistic number for parking spaces at Crosby.
Chairman Foley suggested we have a timeline as a goal for staff to bring back certain data, maybe by the
January 5th meeting. Selectman Norton suggested the Board instruct Mr. Sumner to speak with the staff
involved and get back to us with a timeline. Selectman deRuyter asked when the report from Coastal Studies
on beach erosion will be available. Selectman Hughes said some deliverables are due at the end of this year,
but the analysis contract goes through end of July. Selectman deRuyter asked that we get Town Counsel's
legal opinion on Weathervane Way.
8:00nm Liquor License Hearing
Chaimian Foley read the public hearing notice. Selectman Dickson moved that the Board vote to approve the
annual all alcoholic restaurant renewals pending they all pass their inspections, have the required liquor
liability insurance and all financial obligations have been paid to the Town: Ardeo Captain Cafe,Brewster Fish
House, Brewster Pizza House, Laurino's Cape Cod Village, Inc, Linx Tavern and Bar, Morello's Taverna,
Peddler's Café & Grill and the Woodshed, Selectman deRuyter second. Chairman Foley asked if this was
Ardeos on Route 6A or at the golf course. It is Ardeos at the golf course; the Route 6A location is a seasonal
license and comes up in March. It was also noted that Starvin Marlin is no longer in business and Morellos
was renewed in their name while the transfer to the new owner is being approved. The Board voted 5-Yes, 0-
No.
Selectman Dickson moved that the Board vote to approve the annual all alcoholic club renewal pending they
pass their inspection, have the required liquor liability insurance and all financial obligations have been paid to
the Town:Brewster Post#9917 VFW, Selectman deRuyter second. The Board voted 5-Yes, 0-No.
Selectman Dickson move that the Board vote to approve the annual all alcoholic inn holder renewals pending
they pass their inspections, have the required liquor liability insurance and all fmancial obligations have been
paid to the Town: Bramble Inn and Restaurant, Chillingsworth, Inc., Old Sea Pines Inn, Selectman deRuyter
second. The Board voted 5-Yes, 0-No.
Selectman Dickson move that the Board vote to approve the annual all alcoholic pouring inn holder—multiple
areas -renewal pending they pass their inspection, have the required liquor liability insurance and all financial
obligations have been paid to the Town: Ocean Edge Inn& Conference Center, Selectman deRuyter second.
The Board voted 5-Yes, 0-No.
Selectman Dickson moved that the Board vote to approve the annual all alcoholic package store licenses,
pending all financial obligations have been paid to the Town: Brewster Farms Quick Pik, Brewster Village
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Marketplace,Lukes Super Liquors,Millstone Liquors, Winslow Spirtis and Things, Selectman deRuyter
second. The Board voted 5-Yes, 0-No.
Selectman Dickson move that the Board vote approve the annual wine and malt package store license, pending
all financial obligations have been paid to the Town: Ferretti's Market, Selectman deRuyter second. The
Board voted 5-Yes, 0-No.
Discuss Next Steps on Fire Station Proiect
Selectman deRuyter said as a follow up from the discussion that the Board had three weeks ago, he has since
done a lot of research. Selectman deRuyter believes that there are still a lot of people who believe that the
renovation option for the fire station needs to be rehashed as it may be less money than new construction. As a
part of his research,he looked at the 2002 plan and also had a discussion with our OPM, Richard Pomroy
about looking at the renovation option again. For a modest investment, he could bring back to the Board in a
short amount of time, a plan and cost for renovating the current property. Selectman deRuyter is asking that
the Board appoint two selectmen to work with Mr. Pomroy, Mr. Sumner and Chief Moran for 6 to 8 weeks to
look at the renovation option again. He thinks that it is imperative that the Board owns this project and has a
plan to bring to the citizens in May,to either renovate or build a new building; whichever option is more
financially viable. There are critical deficiencies at this location. The cost to look at renovation again would be
about$30,000. Selectman deRuyter understands that some may look at this proposal as throwing good money
after bad, but he think this is a question that needs answering. Although the building committee has done a
great job,the Board needs to own this project now and Selectman deRuyter would like to be considered as one
of the representatives from the Board. The funding request of$30,000 would need to go to the Finance
Committee for a reserve fund transfer. Selectman Hughes thought that the Building Needs and Assessment
Committee (BNAC) did cost out using the existing facility and that we already have a relatively up to date
plan in the 2013 feasibility study. Selectman deRuyter said they did but it is important to understand that they
now have a new plan in a proposed building that is much smaller than what was voted on last May. He
believes they must look critically at the makeup and programs for savings in the internal administration spaces
and bays. He thinks that the only substantial savings would be in a square footage reduction and all of these
decisions have to come directly in front of the Board in order to put forth a project that will be accepted by the
public. Selectman Hughes asked if the BNAC would be included in this process or not. Selectman deRuyter
stated that he is not trying to exclude anyone, but he is proposing a fast track to a cost estimate for a different
scope to bring back a recommendation to the full Board. Selectman Dickson stated that he has a bias in that,
he believes that the revised plan that the Board discussed most recently should be brought to May town
meeting. He supports that plan and is skeptical about using $30,000 to take another look when we went
through this process in 2013. He questions whether this is really necessary and if we can use the 2013 study to
compare to the revised new plan to make assumptions. Selectman Dickson also inquired if there is any money
left that hasn't been spent as he has concerns about the use of the reserve fund and how much is in the fund
and the potential of a request for the schools for a special needs unanticipated expense. Selectman Dickson
also noted that there is an additional cost of moving Natural Resources if we do not build a new fire station
and use the existing building for Natural Resources. Selectman deRuyter stated that he thinks the most
important thing we can do is make sure all information is out there. He believes a lot of residents will not
support a 14 million dollar new fire station and that nothing will convince them differently. He thinks the
Board needs to consider this option before putting forward the 14 million dollar project. Selectman Norton
said he thinks that the Board is and has been invested in this project. He asked how the $30,000 number was
arrived at. Selectman deRuyter said that Mr. Pomroy talked to the designer and between them this would be
the cost to produce hard numbers. CDR Maguire already has a lot of information about the building, but they
need to look inside some of the walls. This would be schematic documents only. Selectman Norton asked if
Mr. Pomroy had a rough cost estimate for renovation. Selectman deRuyter explained that Mr. Pomroy was
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hired once new construction was already chosen; he was never tasked with looking at a renovation and
because of that he was not willing to throw a number out there. Selectman deRuyter stated that he believes that
only a 1 to 2 million savings would change the course of action to renovate and expand, instead of build new.
Selectman Norton said that it seems the townspeople do not want to support a 14 million dollar project, if it
were 12 million would that really change it, Mr. Sumner said that over the weekend,he was requested by
Selectman deRuyter to meet with him, Mike Fitzgerald, Herb Montgomery and Ralph Ingegnieri. At first, he
was very upset at this proposal as it was the first he has heard of an alternate plan. Mr. Sumner explained that
he has been working on this project since 1999 and the Town has already spent about a half million dollars to
date. In 2002,they had full construction plans in hand to build a new fire station for four million dollars and at
the last minute,three Selectmen changed their mind and voted against it. Mr. Sumner believes that they fully
exhausted rehabilitation versus new cost in 2008 and then updated that conclusion in 2013. In 2013, they got
$200,000 to get to 30% design and have spent about$20,000 to update the plan after Town Meeting voted it
down. He believes that we need to bring this issue to closure. Mr. Pomroy did a lot of interviews with people
after it failed in May. Mr. Sumner believes that new construction is the best option; but there are people out
there who question renovation versus new building. He supports spending the $30,000 and double checking if
that is what the Board wants. He does have concerns about the two garages and the fire station operating. Mr.
Sumner made it clear that all updates should be at a public Board meeting and people who question the project
should be there to ask their questions in a public forum. He believes that too much that goes on is outside the
public realm and it bothers him. He also reminded everyone that every year, every delay costs the Town a 1/2
million dollars more. He thinks that some people don't want to do anything and spend any money and are
using delays of the process to accomplish stopping this. Mr. Sumner said you really have to look at what you
do with your equipment and fire services if you renovate and have to relocate the operation and define what
that cost is. Mr. Sumner stated that there has to be a defined real plan and the doubters need to participate in a
public arena, not behind closed doors. Selectman Dickson said that he still does not believe that renovation is
an option in part because the costs are prohibitive when you add in relocation. He believes it was actually
more expensive when they considered it before and that did not factor in the cost of not re-using the building
for Natural Resources.Natural Resources cannot operate where they are now and one of the positives of the
failed vote was it produced a benefit outcome to re-use the building for Natural Resources. Selectman Dickson
believes it is important to go to May town meeting with a new plan with a good re-use option. He believes that
by going in this direction, we are re-doing work that we have already done and muddying the waters. The plan
that they are presenting this May is a significantly different plan than what failed. They lost the last vote by
dozens, not a lot. Selectman Dickson is proposing, as a middle ground,to ask Mr. Pomroy to review the 2013
feasibility study only and give us a report as to whether it would be worth re-exploration. Chairman Foley
stated that he is not a fan of renovation. He understands that there is a significant portion of the Town who
have worked against this;they don't feel that proper cost estimates were done and looked at fully and believes
that if we don't address the naysayers concerns, we will lose again. He also encouraged the naysayers to be
part of the process and to stop doing this from the back benches, to stop sniping and talk to the Board, He
thinks the only way to engage them is to compare the projects. Selectman Hughes said she will vote in favor,
though she has concerns similar to Selectman Dickson's. She believes that this re-investigation must include
the cost to relocate fire services and an updated cost of natural resources. She also stressed that the Board has
to set bounds to make this decision. Selectman Dickson made a plea to the Board to ask Mr.Pomroy to come
to the 12/15 meeting after reading the 2013 feasibility study, a report that already told us it is more expensive
to renovate. If Mr. Pomroy cannot come,he would ask that he submit a memo to the Board. The only thing
opening the walls will accomplish is finding more work that needs to be done. Unless Mr. Pomroy comes back
with an affirmation that this is a worthwhile process, then Selectman Dickson cannot support this. Selectman
deRuyter said this is a reasonable request, but he has had three phone conversations with Mr.Pomroy and did
ask him if he thought it was worth the process. Mr. Pomroy did say it was worthwhile,but he is coming from a
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space where he was not brought in until after the decision to build new was made. Selectman deRuyter does
not believe that Mr. Pomroy will be able to make a recommendation after reviewing the 2013 study because
the proposed new construction is now very different. Selectman deRuyter acknowledges that this is an
'emotional subject and a lot of people, including our Town Administrator have put time and effort in it, but he
thinks we are setting ourselves up for failure if we do not consider this option.
Selectman Norton moved that the Board request a $30,000 reserve fund transfer from the Finance
Committee for the purposes that Selectman deRuyter outlined this evening, Selectman Hughes second.
Chairman Foley said he would take public comment.
Hayley Winfield said she believes the Board should stop using the word spending and use the word investing.
She believes the naysayers should visit the fire station and see how the fire department is operating. She does
not believe that renovation is an option for the fire station and it is also not okay for Natural Resources to
continue to operate in a building that should be condemned. She is personally going to do everything she can
to help pass a new fire station project with a group of citizens who are forming to support this project.
Ralph Ingengieri said he resigned from the BNAC to spend more time with family, but he is going to be a
voice as a concerned citizen to move this project forward. As a member of BNAC, they did a lot of research to
look at renovation versus new and he was convinced that building new was the best option. In 2008, they had
a plan with three different options, none had relocation costs in them and at that time, it was $800,000 more to
renovate than build new. He had to be convinced that new was the best option and it was. Mr. Ingengieri did
recommend taking the old building down so you could see the new building from the road, but after a lot of
interviews where people stated they wanted the building re-used,that is what is now being considered. Mr.
Ingegnieri pointed out that from January to October,the fire department went on 2,347 calls and there will be
more people moving into Town through the Habitat project. He stated that the 2013 study did look at
renovation. Mr. Ingengieri is lost with the new proposal. A renovation does not include a training center; the
fire department is spending a lot of money to send out for training in Barnstable. There is no elevator in the
existing building. Mr. Ingengieri is forming a citizens for a new fire station group. He stated that the Town
cannot keep putting this off and do we really want to displace the department. Reconstruction can be
problematic. Mike Fitzgerald, Chairman of the Finance Committee said that he attended almost every BNAC
meeting; he has been through the whole fire station and he believes that a new building is the best solution.
However, he has talked to a lot of people who think they should renovate and expand the existing facility. Mr.
Fitzgerald thinks they need to exhaust all the options. Because the OPM was brought on after new
construction was decided, it may be worth presenting both options to town meeting and it may give them a
better chance to change people's mind. In terms of the reserve fund,there is $101,000 and no money has been
spent yet; there is a potential request from the schools for about $50,000. Mr. Fitzgerald said that the Town
has an advantage in terms of borrowing capacity and bonding which is under three percent right now. Herb
Montgomery of the Finance Committee said he was on BNAC in 2008 and served as the chairman of the fire
station subcommittee. The plan that they recommended to the Board was to recommend a new facility, but the
recession shelved it. At that time, he questioned renovation and expansion, but he felt it was never taken
seriously by the former fire chief and architect. He thinks it is worth looking at and putting to bed once and for
all. He also encouraged that whoever works on this project needs to focus on the positive aspects of this plan;
all politics and personalities have to be put aside. He also thought the $30,000 won't be thrown away as you
can use the information on the natural resources renovation. Chief Moran said the fire department believes that
the new construction revised plan is viable and will be supported. He thinks reuse and less space will be
problematic, but is worth looking at if that is what the Board votes for. Chief Moran said he and his
department understand that this is a lot of money, but we cannot do nothing. Captain Sturtevant said he can
tell you about the existing building; the walls drip, there are holes in the ceilings,there are electrical and
plumbing problems. There are four different bay areas already; adding another bay for apparatus that doesn't
fit doesn't make sense. The existing building reminds him of when his kids build lego buildings and keep
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adding on to them. Selectman Dickson said he feels that the Board all has the same goal in mind and he would
like the vote to be unanimous, but he feels that the Board must get confirmation that this is worthwhile to
pursue before they move forward.
Selectman Dickson moved that the Board consider the following amendment to the motion,as a first
step as part of the potential$30,000 process that we request of Mr. Pomroy that he review the 2013
Feasibility Study,including possible consultation with CDR Maguire and report back to the Board on
December 15th if possible if he feels that further exploration of this possibility is worthwhile. The
amendment was accepted by Selectman Norton and Selectman Hughes; the Board voted 5-Yes, 0-No on
the amendment to the motion.
Chairman Foley asked if the Board wants to have this item on the agenda every meeting similar to what
Orleans is doing with their wastewater issue. Selectman Norton said he thinks he would like to hear from Mr.
Pomroy first and he also wondered if the Board will have a discussion on whether either of these two options
should be brought to May Town meeting or delayed as neither may pass, even though it will cost more money
to wait. Selectman Hughes said she sees the Board having meetings every week, based on this project and the
number of other projects in front of them. Selectman Dickson also said he would like to see this subject kept
on every agenda. He would also like Mr. Sumner to prepare a timeline to keep the Board on track to have this
project on the May town warrant. Selectman deRuyter said he will contact Ms. Souve and Mr. Sumner
tomorrow to determine if any balance remains in the design article to pay Mr. Pomroy to review the 2013
feasibility study and come to the meeting on the 15th. Chairman Foley clarified that the request for a$30,000
reserve fund transfer was in the original motion, it was. The Board voted on the amended motion 5-Yes, 0-No.
Selectman Dickson asked that Selectman deRuyter check with Mr. Pomroy to see if it would be less expensive
to have him send a memo of recommendation, versus come in person.
Review & Approve October 6, 2014 Regular Session Meeting Minutes
Selectman deRuyter moved to approve the October 6, 2014 regular session minutes, Selectman Norton
second. The Board voted 5-Yes, 0-No.
Action Items
Selectman deRuyter moved to approve action items 1-8, as recommended by Administration, Selectman
Hughes second. The Board voted 5-Yes, 0-No.
Selectman Hughes noted the donation of building use for election day by the Baptist Church and that Cape
Rep Theatre was applying for a grant to renovate the Crosby Barn.
FYI Items
No discussion.
Liaison Reports
Selectman Dickson showed everyone the replica of the check from the State of Massachusetts in the amount
of$260,364.00. The money is a land grant to purchase the Eldredge Property, located next to Drummer Boy
Park. The Town only had to contribute $140,000 to purchase a valuable piece of land. The State LAND grant
program has assisted the town in making many open space purchases that preserve the rural character of the
town and help with water waste issues. Selectman Foley said he and others attended the ground breaking
ceremony at the Bible Alliance Church and there was a nice article about it in the Boston Globe. Selectman
Hughes reminded the Board that there will be a discussion on December 10th with the Planning Board on
comprehensive planning.
Topics the Chair did not Reasonably Anticipate
www.town.brewster.ma.
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Selectman deRuyter asked about the potential of putting an outdoor ice rink at Drummer Boy with private
funds. Selectman Dickson said to check with Recreation as they purchased an ice rink a few years ago that
was at Town Hall one year.
Discuss Possible Future Agenda Items
Selectman deRuyter asked about the status of discussions with Covanta. Mr. Sumner is meeting with them in
the next few weeks and then will bring an update to the Board. Selectman Dickson asked if the Collins Center
was the only executive recruitment service the Board would look at. Chairman Foley said they are the biggest
entity, Selectman Hughes said there are other consultants but the recent experience of other towns using other
agencies has been difficult. Mr. Sumner said the value of using Collins is the Board does not have to put it out
to bid. Selectman Norton said he was very impressed with the presentation and their track record. Selectman
Hughes pointed out of that they have placed 35 and only 1 is not in the position they were hired for; that is
very impressive. It was noted that in Harwich a delayed vote caused them to lose a candidate and
Provincetown did not vet everything properly. Mr. Sumner said the pricing is good; it cuts down on the time
factor and they have a great reputation. Selectman Hughes asked when the Board will decide on this as there is
a lot of work to do on forming a search committee. Chairman Foley said you really establish this job by the
profile you develop. Selectman Dickson stated we should start the profile as soon as possible. Selectman
Norton motioned that the Board hire the Collins Center for recruitment of a new Town Administrator,
Selectman deRuyter second. The Board voted 5-Yes, 0-No.
Media Questions
None
Future Meetings
December 15, 2015
Selectman Norton moved to adjourn at 9:53 pm, Selectman Dickson second. The Board voted 5-Yes, 0-No.
Respectfully submitted,
Donna J. Kalinick
Administrative Assistant
Approved: L / Signed:
Date Patricia Hughes, C erk of the Board of Selectman
Accompanying Documents in Packet: agenda,town administrator scope, sample town administrator brochure from Carver,MA,
memo from Town Counsel on parking regulations, liquor license hearing notice,notice of hearing from ABCC,re Woodshed,
October 6,2014 regular session meeting minutes, action items, fyi items
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