HomeMy Public PortalAbout19860528 - Agendas Packet - Board of Directors (BOD) - 86-14 Meeting 86-14
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
REGULAR MEETING Old Mill Office Center
7:30 P.M. Building C; Suite 135
Wednesday BOARD OF DIRECTORS 201 San Antonio Circle
May 28, 1986 Mountain View, CA
i A G E N D A (SEE ENCLOSED MAP)
(7:30)* ROLL CALL
APPROVAL OF MINUTES (May 7, 1986; May 17 and 18, 1986)
WRITTEN COMMUNICATIONS
it ORAL COMMUNICATIONS
ADOPTION OF AGENDA
BOARD BUSINESS
(7:45) 1 . Second Reading of Approval for County to Construct Trail on the Fremont Older
Open Space Preserve -- D. Hansen
(7:50) . 2. Final Adoption of Interim Use and Management Plan for the Bullis Property Addi-
tion to the Skyline Ridge Open Space Preserve -- D. Hansen
(7:55) 3. Approval of Official Statement for 1986 Promissory Notes -- M. Foster
(8:00) 4, Proposed Action Plan for the Implementation of the Basic Policy of the Midpenin-
sula Regional Open Space District for the Fiscal Year 1986-1987 -- H. Grench
(8:30) 5. Presentation of Preliminary Budget for Fiscal Year 1986-1987
a) General Manager's Report
b) Controller's Report
c) Budget Committee's Report
(9:15) 6. Consent for Assignment of Leases on Skyline Ridge Open Space Preserve -- C. Britton
(9:20) 7. Calling of District Election and Requests for Consolidation of Services -- J, Fiddes
Resolution Calling Election and Requesting Consolidation (Santa Clara County)
Resolution Calling Election and Requesting Consolidation (San Mateo County)
(9:25) 8. Rescheduling of the June 25 Regular Meeting -- H. Grench
(9:30) INFORMATIONAL REPORTS
CLAIMS
CLOSED SESSION (Personnel , Land Negotiation and Litigation Matters)
ADJOURNMENT
*Times are estimated. Agenda is subject to change of order.
TO ADDRESS THE BOARD: When an " em ou'Ae,conceAned with a eau on the a ends the Chadic utiU
pp ,
invite you to addne 6,s the BoaA�at ha true; an otheA matteu, you may agddAaz .the Boatd unde.A
D mm A v
Aa.2 Ca undcatiavv�. n a.P.�enna,tc e d,� �o comment �a the Baand 6 a Mitten Communication,e n.c.ca�`,t.. n
y ,
which the Board appnee i.atees. Each .6peak.eA wiU oAdinaAi 2y be tim.c ted to 3 minuta. When Aeeag-
nized, ptease begin by ztat.ng youA name and addAe�s�s. G1e Aequint that you AyiU out the $oAm
provided and pAe,,ent it .to .the ReeoAding SeeAetcfty .bo that youA name and addAess can be
accuAa tety ,ince.u.ded in .the minutes.
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 86-11
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,,CALIFORNIA 94040
(415)949-5500
SPECIAL MEETING
BOARD OF DIRECTORS
MAY 7, 1986
MINUTES
I, ROLL CALL
President Edward Shelley called the meeting to order at
7:45 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Teena
Henshaw, Edward Shelley, Nonette Hanko, Harry Turner, and
Richard Bishop.
Personnel Present: Herbert Grench, Stanley Norton, and
Michael Foster.
II. CLOSED S-ESSICN
e Boarff conaucted performance evaluations for Herbert
h Grench, Stanley Norton, and Michael Foster. in Closed Session .
III. F_DJOURN-M—EE 3T
The Beard reconvened to adjourn the meeting at 11: 05 P.M.
i
Meeting 86-13
toe
I
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
20' SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
SPECIAL MEETING
BOARD OF DIRECTORS
May 17 and 18 , 1986
MINUTES
ATURDAY, MAY 17 , 1986
I. INTRODUCTIONS, STAFF PRESENTATIONS , AND DISCUSSIONS
Director Robert Griffin, President of the Monterey Peninsula Re-
gional Park District, called the meeting to order at 10 :20 a.m.
at the Monterey Bay Aquarium Conference Room, 886 Cannery Row,
Monterey.
Directors Present: Katherine Duffy, Teena Henshaw;, Richard Bishop,
Edward Shelley, and Harry Turner.
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
Jean Fiddes , Stanley Norton, and John Escobar.
1
After welcoming remarks and introductions of attendees from the
District, the Monterey Peninsula Regional Park District, the East
Bay Regional Park District, and the Marin County Open Space District,
Herbert Grench and. David Pesonen, General Manager at the East Bay
Regional Park. District, discussed the use of eminent domain for
public park and open space acquisition. Herbert Grench reviewed the
District's newly adopted Policies Regarding Use of Eminent Domain.
General discussion followed.
The conference attendees recessed for lunch and a tour of the Monterey
Bay Aquarium at 11 :30 a.m. The meeting reconvened ' at 1 :30 p.m.
II. ROUND-TABLE DISCUSSION
Topics discussed during this session included:
1) use of rangers to maintain open space ;
2 ) trail use conflicts , particularly mountain bikes;
3) use fees and how to set them;
4) innovative funding possibilities;
5) insurance and liability problems;
6) trail easement liability;
7) encroachments on public land; and
8) tree hazards .
I
�,tert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Tee^a Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G.Wandin
Page Two
III . LEGISLATIVE UPDATE
Bob Connelley, Deputy General Manager, East Bay Regional Park
District, provided an overview of current legislation inpacting
park and open space districts.
IV. TOUR AND DINNER
Gary Tate, General Manager, Monterey Peninsula Regional Park District,
led a short walking tour and provided background information on his
District 's multi-use Recreation Trail fronting Monterey Bay.
Following the tour, participants gathered at the Chart House Restaurant
for informal discussions and dinner.
The day's meeting activities concluded at 7 :00 p.m.
SUNDAY, MAY 18, 1986
Members of the District 's Board and staff convened at Garland Ran
ch
Regional Park at 9 :00 a.m. for a tour of the Ranch, Laguna Grande
Regional Park, and Marina Vernal Pond.
The tour portion of the meeting concluded at 11:00 a.m.
Jean Fiddes
District Clerk
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
T0: Board of Direc
tors
FROM: H. Grench, General Manager
SUBJECT: F.Y.I.
DATE: May 23, 1986
-Ali
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
May 19, 1986
Mr. Robert Griffin, President
Monterey Peninsula Regional Park District
P.O. Box 935
Carmel Valley, CA 93924
Dear Mr. Griffin and Members of the Board:
On behalf of the Board of Directors of the Midpeninsula
Regional Open Space District and our staff, I want to con-
vey our appreciation for the fine Not-So-Annual Conference
which your district hosted.
We found the information exchange to be very useful and our
personal contacts with you and other participants very _
enjoyable. Our tours of your various projects showed that
your district is contributing most significantly to the on-
going quality of life in your lovely area,
a
Sincerely yours,
Edward Shelley, President
Board of Directors
cc: EBRPD Board of Directors
Marin County Open Space Commission
MROSD Board of Directors
_ .1,Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
�f
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
May 15, 1986
Karen Foss, Director
Santa Clara County Parks
and Recreation Department
298 Garden Hill Drive
Los Gatos, CA 95030
Dear Karen:
On May 14 , 1986, the Board of Directors of the Midpeninsula Regional
Open Space District preliminarily approved construction by the County
of that portion of the proposed Stevens Creek Reservoir Trail which
crosses a half mile section
of
the Dis
trict' s c t'
s Frem
ont
Older Open Space
ace
Preserve. In accordance with our procedures', there will be a second
hear
ing on this mat
ter at our g May 28th y meeting, at which time I expect
my Board to give final approval.
This approval was contingent upon the County' s agreement with the
following stipulations:
1) The County agrees that the Open Space District has no direct
interest in the project, and the trail should be considered
a County trail project on both District and County land; and
2) The County agrees to indemnify and hold harmless the District,
its employees, agents, and Directors on both the construction
and the ongoing use and maintenance of the trail; and
3) The County agrees to continue to patrol and maintain the trail
after its completion. If the arrangement is not working out,
District may terminate it by giving County 30 days written no-
tice.
4) The County agrees that the trail be open to hikers and eques-
trians on a year-round basis unless both parties agree to tem-
porary or permanent restrictions on either user group.
Please indicate your acceptance of these conditions by signing and re-
turning a copy of this letter.
Since the trail is to be part of a longer County trail, my Board indi-
cated interest in exchanging the small section of the Preserve which
is to contain this trail for something of equal value to the District .
If this were done, the District would want to retain an open space ease-
ment.
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nanette G.Hanko,Teena Henshaw,Richard S.Bishop,EdNard G.Shelley,Harry A.Turner,Daniel G.Wendin
i
I
Page Two
We are supportive of the project and especially that aspect of allowing
the Trail Information and Volunteer Center to promote the project as a
volunteer effort.
We look at this cooperative effort in the same spirit as that we have
with the District field staff maintaining and rebuilding the trail in
the County' s Upper Stevens Creek Park and our cooperative management of
the County' s San Antonio Park.
Very truly yours,
Herbert Grench
General Manager
HG:ab
cc: MROSD Board of Directors
i
The County of Santa Clara Parks and Recreation Department agrees to
construct the Stevens Creek Reservoir Trail on a portion of Midpenin-
sula Regional Open Space District property under the conditions as
outlined in this letter.
COUNTY OF SANTA CLARA
i
By
Date
J
dA. May 9 , 1986
N nor KC
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Some Statistics on 'the Uses of the Open Space Preserves
MROSD conducts a comprehensive program to inform the public
about the recreational and educational opportunities available
throughout the 21,000-acre network of 26 Open Space Preserves.
Some of the specific ways in which information is presented
to the public includes:
1. Mailing thousands of District-produced publications,
such as trail maps and guides.
2. Working with editors and reports on news and feature
articles in Bay Area newspapers and in regional magazines
such as Sunset.
3. Presenting docent-led tours for the public at specific
Preserves on weekends.
4 . Conducting public events at specific Preserves.
5. Presenting outreach programs such as slide presentations
to various business, civic, cultural and recreational
groups.
6. Providing personalized telephone assistance to hundreds
of persons who call the District's offices for information,
and for help in planning trips to the Preserves.
7. Providing personalized service to visitors who come to
the District's offices for maps and other information.
Page two
O More than 230 ,000 visitors enjoy the Preserves each year
100,000 Rancho San Antonio
30,000 Fremont Older (mainly equestrians)
(20 ,000) Novitiate (Mainly illegal runners)
16,.000 Monte Bello Open Space Preserve
16 ,000 Los Trancos Open Space Preserve
10 , 000 Windy Hill Open Space Preserve
40 ,000 Others (Long Ridge, Purisima Creek, Skyline Ridge,
Kennedy Trails, Russian Ridge are increasing
the most)_
Coal Creek, E1 Sereno•, Windmill Pasture, Hassler,
and Baylands are fairly steady
230 ,000 individual visitors
O There are more than 110 miles of trails for use b visitors.s v s ors.
Y
O Last year more than 2, 500 people went on organized hikes
with the MROSD -Docents. :(Some were Girl Scouts, who visit
_ the San Andreas Fault Trail as part of their Earthquake
Preparedness requirement. )
0 The number of people who walked the trails on their own was
easily ten times that number, as evidenced by the often over-
flowing parking lots 'at the Los Trancos and Monte Bello
Preserves and by the Rangers ' estimates of 2000 to 3000
visitors at the Rancho San Antonio Preserve on nice weekends.
0 At least 3, 300 school children participated in field trips
to District lands last year. Many were .handicapped children.
O The City of Mountain View, which runs the Deer Hollow Farm
Program at Rancho San Antonio, reported an enrollment of
4 , 300 children in their environmental education programs
last year.
O Groups such as the Environmental Volunteers, Nature Explorations,
Tuleyome, Audubon, and Sierra Club bring groups on educational
and recreational programs on District lands .
O On one preserve alone, there were more than 10 ,000 equestrian
trips last year.
O Dozens of student research projects have been conducted on
District lands .
O A model glider club is active on the Windy Hill Open Space
Preserve.
0 Many organized cross-county races involving hundreds of
g Y
runners were held on District lands during the last
several years.
Page three
O Last summer's Docent-led tour of the restored Fremont Older
House was attended by 200 people. (The tour was over-
subscribed, and the District now has a waiting list of 300
for the next tour. )
O Fifty runners and other regular visitors to the Rancho San
Antonio Preserve signed up for a volunteer work day there
in August.
O More than 25,000 site maps and District brochures were
distributed to members of the public during the past year.
Note: Since there are no entrance fees or entry gates
at the District 's Preserves , some of these '
statistics are estimates based on the Rangers'
observations rather than upon formal head counts.
s
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 23, 1986
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY : D. Hansen, Land Manager
SUBJECT: Detailed Schedule for Master Plan Revision
On March 26, 1986, you requested that staff return with a more
detailed schedule for the initial stage of the District ' s Master
Plan in two months . Due to budget preparation and other pressing
priorities , it was not possible to meet that target . Unless you
decide otherwise, I will schedule this item for your proposed
June 18, 1986 meeting.
M-86-61
(Meeting 86-14
May 28, 1986)
i .
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 23, 1986
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: D. Hansen, Land Manager
SUBJECT: Second Reading of Approval for County to Construct Trail
on the Fremont Older Open Space
Recommendation: I recommend that you approve amending the Fremont Older
Open Space Preserve Use and Management Plan to allow the County of
Santa Clara to construct approximately one-half mile of trail on the
Preserve under the conditions as contained in Memorandum M-86-55 and
as amended by you on May 14 , 1986.
Discussion: On May 14, you approved the construction of a one-half
mile of trail by the County of Santa Clara Parks and Recreation De-
partment, crossing the western end of the Fremont Older Open Space
Preserve (see Memorandum M-86-55 dated May 9, 1986) . I felt that be-
cause this was a proposed change to the Use and Management Plan a
second reading should be held in accordance with your policies to
offer the opportunity for full public comment on the subject. At this
date, we have not yet received a written reply to my letter (attached)
to the County Parks Director, Karen Foss or any public comment on the
matter.
f4l •0
Y
+
<a �aa' c
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949.5500
May 15, 1986
Karen Foss, Director
Santa Clara County Parks
and Recreation Department
298 Garden Hill Drive
Los Gatos, CA 95030
Dear Karen:
On May 14, 1986, the Board of Directors of the Midpeninsula Regional
Open Space District preliminarily approved construction by the County
of that portion of the propgsed Stevens Creek Reservoir Trail which
crosses a half mile section of the District' s Fremont Older Open Space
Preserve. In accordance with our procedures', there will be a second
hearing on this matter at our May 28th meeting, at which time I expect
my Board to give final approval.
This approval was contingent upon the County' s agreement with the
foll
owing stip
ulations :.
pulations :
1) The County agrees that the Open Space District has no direct
interest in the project, and the trail should be considered
a County trail project on both District and County land; and
2) The County agrees to indemnify and hold harmless the District,
its employees, agents, and Directors on both the construction
and the ongoing use and maintenance of the trail; and
3) The County agrees to continue to patrol and maintain the trail
after its completion. If the arrangement is not working out,
District may terminate it by giving County 30 days written no-
tice.
4) The County agrees that the trail be open to hikers and eques-
trians on a year--round basis unless both parties agree to tem-
porary or permanent restrictions on either user group.
Please indicate your acceptance of these conditions by signing and re-
turning a copy of this letter.
Since the trail is to be part of a longer County trail, my Board indi-
cated interest in exchanging the small section of the Preserve which
is to contain this trail for something of equal value to the District .
If this were done, the District would want to retain an open space ease-
ment.
i
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,None',te G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Page Two
We are supportive of the project and especially that aspect of allowing
the Trail Information and Volunteer Center to promote the project as a
volunteer effort.
We look at this cooperative effort in the same spirit as that we have
with the District field staff maintaining and rebuilding the trail in
the County' s Upper Stevens Creek Park and our cooperative management of
the CounlCy' s San Antonio Park.
Very truly yours,
Herbert Grench
General Manager
HG:ab
cc: MROSD Board of Directors
The County of Santa Clara Parks and Recreation Department agrees to
construct the Stevens Creek Reservoir Trail on a portion of Midpenin-
sula Regional Open Space District property under the conditions as
outlined in this letter.
COUNTY OF SANTA CLARA
By
Date
M-86-61
U (Meeting 86-14
May 28, 1986)
e0P
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 23, 1986
TO: -.__- Board of Directors
FROM: Grench, General Manger
PREPARED BY: D. Hansen, Land Manager
SUBJECT: -aa-•,gecond Reading of Approval for County to Construct Trail
on the Fremont Older Open Space
Recommendation: I recommend that you approve amending the Fremont Older
Open Space Preserve Use and Management Plan to allow the County of
Santa Clara to construct approximately one-half mile of trail on the
P preserve under the conditions as contained in Memorandum M-86-55 and
ils amended by you on May 14 , 1986.
Discussion: On May 14, you approved the construction of a one-half
rile of trail by the County of Santa Clara Parks and Recreation De-
partment, crossing the western end of the Fremont Older Open Space
Preserve (see Memorandum M-86-55 dated May 9 , 1986) . 1 felt that be-
cause this was a proposed change to the Use and Management Plan a
c second reading should be held in accordance with your policies to
offer the opportunity for full public comment on the subject. At this
date, we have not yet received a written reply to my letter (attached)
to the County Parks Director, Karen Foss or any public comment on the
matter.
-lo (
MEMORANDUM
May 23, 1986
TO : Board of Directors
FROM: H,"O Grench, General Manager
PREPARED BY : Dmami* Hansen, Land Manager
SUBJECT: Second Reading of Approval 4P-9-� for County to Construct
Trail on the Fremont Older Open Space
Recommendation: I recommend that you approve amending the Fremont
Older Open Space Preserve Use and Management Plan to allow the
iy s a. fw C�o.n�a!s�a Ca-n-o�►+ti n#- Jl-hC L+ T
CountyAone—half mile of trail , on the Treserve under the conditions
as contained in Memorandum M-86-55 and as amended by you on May 14,
1986 .
WF ' n May 14, you approved the construction of a one-half mile of
trail by the County of Santa Clara Parks and Recreation Department ,
crossing the western end of the Fremont Older Open Space Preserve
(see Memorandum M-86755 dated May 9 , 1986) . I felt that because
this was a proposed change to the U e and Management Plan tort a
second readingAAbbe held.to offer the pportuanity for full public
comment on the subject( At t1is date , we have not yet received a
reply to, my let'ter�to the County Parks Director, A<arj&n Foss
or any public comment on the matter .
i
�. .
Lam ,
r
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Page two
Open Space Management Staff recommended the acquisition of a larger, 4
wheel drive dump truck this year for various reasons. These include
having the ability to save wear-and-tear on patrol vehicles in hauling
the District 's tractor and such items as base rock, brush, and dirt to
and from sites. There is also a safety factor in using a more power-
ful truck with better brakes to haul the trailer and tractor up and
down the steep hills in the District. The. District Controller took
an independent look at the cost/benefit facts prepared by the Open
Space Management Staff and, while he did not completely agree with the
5-year financial breakeven projection, he felt the acquisition was
worthwhile. $16 ,500 has been included in budget to acquire the bigger
truck and $16 ,500 has been identified in contingency if a less elaborate
or good used model is not available. A $16 ,000 increase in vehicle
consumables is projected in the proposed budget to include the dump
truck costs and the costs to run the three former patrol trucks re-
tained for a limited time. Rental dump truck and tractor hauling fees
were lowered by $2 ,000 with the proposed dump truck acquisition.
M-86r62
(Meeting 86, 14
May 28 , 1986)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 23, 1986
TO: Board of Directors
FROM: H. Grench, General Manager
RESPONSIBILITY & PREPARATION: D. Hansen, Land Manager; M, Gundert ,
Associate Open Space Planner
SUBJECT : Final Adoption of Interim Use and Management Plan for the
Bullis Property Addition to the Skyline Ridge Open Space
Preserve
Recommendation: I recommend that you adopt the Interim Use and
Management Plan for the Bullis property addition as contained in
report R-86-23, make the property an addition to the Skyline Ridge
Open Space. Preserve and indicate your intention to withhold the prop-
erty from dedication to allow for the possible trade or sale of a
life interest in the developed area of the property.
Introduction: At your March 26, 1986 meeting, you approved the ac-
quisition of the 54 acre Bullis property addition to the Skyline
Ridge Open Space Preserve (see report R-86-23, dated March 21 , 1986) .
You also tentatively adopted the Interim Use and Management Plan
recommendations outlined in the report , indicated your intention to
withhold the property as public open space, and named the property
an addition to the Skyline Ridge Open Space Preserve ,
In accordance with the adopted Land Acquisition Public Notification
Procedures (see memorandum M-83- 106, dated August 31 , 1983) , final
adoption of the Interim Use and Management Plan was deferred until
after the close of escrow to allow for public comment . Escrow on
the 54 acre Bullis property closed on May 2 , 1986 ,
Discussion: As contained in the Purchase Agreement for the property,
the District obtained numerous farm tools and other equipment , includ-
ing an old ranch truck. Some of the tools have since been moved to
the Ranger yard, while those tools necessary to maintain the site re-
main.
The caretaker is remaining on the site to oversee day-to-day opera-
tions for a period of up to six months . Since the March 26 meeting ,
clean-up of the building area has been completed. The $5 , 000 with-
held in escrow was returned to the former owner following the build-
ing area clean-up. Some road repairs have been made ; however, several
culverts are in need of installation, and other culverts need cleaning .
The former owner will oversee the culvert work .
An underground gas tank on the site is being utilized by the District
Ranger staff for fueling patrol trucks . The caretaker and former own-
er also have limited access to the tank .
A preserve boundary sign was installed on the property line on Old
Page Mill Road following a phone call from a neighbor . The remain-
ing sign work mentioned in the Interim Use and Management Recommen-
dation is incomplete.
The former owner is still in the main house at this time, but he in-
tends to vacate the site in June. Staff will develop criteria for
soliciting proposals for a long term occupant of the area over the
next six months . Staff has already received several inquiries into
this long term possibility. In the interim, a one year temporary
master tenancy lease will be entered into commencing as soon as pos-
sible. Our intention is to present , for your review, a process and
criteria for long term private use of the developed area within six
months so that the long term tenant can be found and take occupancy
when the interim one year lease expires .
M-86-58
(Meeting 86-14
IVI May 28, 1986)
Sam 0 Won,
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 22, 1986
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Approval of Official Statement for 1986 Promissory Notes
Discussion: At your meeting of May 14, 1986, you approved an under-
writing agreement with Stone and Youngberg (S & Y) and authorized
staff to take all actions necessary to arrange the issuance of ten
year promissory notes (See report M-86-47 dated May 6, 1986) . You
also designated Teena Henshaw as your representative at the due dil-
igence meeting.
The due diligence meeting was held on May 21, 1986 at which time the
Preliminary Official Statement (POS) and the amount, terms and sched-
ule for the note issue were reviewed by the underwriters, bond coun-
sel, District Legal Counsel, the General Manager, Craig Britton, Teena
and me. The major judgements at the meeting were to propose the fol-
lowing terms for inclusion in the POS:
1. $9. 5 million of 1986 notes to be issued
2. First principal repayment - December 15, 1987
3. Final principal repayment - December 15, 1995
4. 1987-88 debt service on the 1986 notes not to exceed
$1. 3 million
5. The notes are to be subject to redemption after five years
at a 2% premium
S & Y also clarified the proposed underwriting fees and expenses.
Their refined estimate is 2.25% of the amount to be issued. This
compares to fees of 2. 522% and 2. 508% earned on the 1982 and 1985
notes.
If you approve distribution of the POS on May 28, 1986, S & Y plans
to obtain all quotations and information needed to price the 1986
Notes by June 10 , 1986. Given the terms are favorable, I will present
resolutions of issuance and a note purchase agreement at your June 11,
1986 Board meeting. If the Board decides to go ahead with the note
issue on June 11, then the Board must also adopt a resolution approv-
ing an agreement with a note paying agent.
Recommendation: I recommend that you approve and authorize distribu-
tion of the Preliminary Official Statement*covering the issuance of
the 1986 Promissory Notes.
*POS will be available for review at the Board meeting of May 28 , 19861
or earlier.
i
R-86-30
(Meeting 86-14
Noe May 28, 1986)
0&me
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
May 21, 1986
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: J. Fiddes, Administrative Services Manager; C. Britton,
Land Acquisition Manager; D. Hansen, Land Manager; and
M. Hale, Public Communications Coordinator
SUBJECT: Proposed Action Plan for the implementation of the Basic
Policy of the Midpeninsula Regional Open Space District
for 1986-1987 Fiscal Year
Recommendation: I recommend that you review the proposed Action
Plan for Implementation of the Basic Policy of the Midpeninsula
Regional Open Space District for the 1986-1987 Fiscal Year. The
Action Plan will be returned to you for adoption in June.
Introduction: You tentatively adopted the Preliminary Action Plan at
your March 26 , 1986 Regular Meeting (see report R-86-22 of March 19,
1986) . At that meeting, you requested that the following modifications
be included in the Public Affairs and Education Subprogram of the
Communications Program:
o Add a sixth key project and activity stating "Assist
the Board in the development of a Good Neighbor infor-
mation and communication program" .
o Change percentage of time shown for the Public Communi-
cations Coordinator and Public Communications Secretary
from 50% to 60% in Public Affairs and Education Sub-
program and from 30% to 20% in Organizational Relations
Subprogram.
The proposed changes to the Preliminary Action Plan are shown in the
attached Action Plan by means of italics and strike-overs.
Discussion:
Communications Program: During the Budget Committee's review process
of the proposed 1986-1987 budget for the Communications Program, a
very significant amount of in-depth discussion centered on the pro-
posed Action Plan in this Program. The Committee raised concerns
about the large number of proposed projects and activities included
in the Preliminary Action Plan, availability of staff and consultant
time, quality level desired, and budget.
R-86-30 Page two
Suggestions to reduce the number of projects were made by the
Committee or members to allow for more realistic timelines and
higher quality results in the Communications Program. Proposed
changes in the Action Plan are indicated in italics. It should be
noted that utilization of present personnel is planned, with no
staff additions in this Program for 1986-1987.
Since planning is well underway with the Town of Los Gatos for a
joint MROSD-Los Gatos public event at Los Gatos Creek Park for
September 1986 , it was agreed by the Budget Committee that this
event should be substituted for the Larger scale event originally
suggested for either Hassler or Skyline Ridge Open Space Preserves .
The Committee suggested that POST might be encouraged to conduct
an event at Skyline Ridge Open Space Preserve.
The proposed graphic design coordination of printed materials
requires that the map update, the new Open Space format, a revised
All-Site Brochure, Visitor' s Guide and the Land Acquisition Policy
Brochure ideally be started at the same time to achieve maximum
cost-effectiveness. However, because of the urgency of the need for
completion of the Land Acquisition Policy Brochure , this project
will be started ahead of the others , and continues to be a key
project and activity in the Public Affairs and Educational Subprogram.
The fiscal year was divided into two parts, with the following
projects targeted for completion by September 30 , 1986 : Annual
Report, Audio-Visual Presentation, Land Acquisition Policy Brochure,
Los Gatos Public Event. The Bus Tour for San Mateo County is
scheduled for mid-November 1986 completion. All other projects are
scheduled to begin in December 1986 , with completion as stated by
June 30 , 1987. The Santa Clara County Bus Tour is planned for April 1987.
Considerable attention was paid by the Budget Committee to the con-
current demands placed on staff in the Communications Program by
ongoing projects, and new projects and the need to prioritize all
projects was discussed. The Committee also addressed the need for
flexibility to allow staff time to respond to requests for help by
the media in planning interviews , site trips, and research for
specific informational requests.
Open Space Acquisition Program: The Real Property Representative
position, which has been vacant for the past year and under review,
has been reduced from a full-time to a half-time position for
fiscal year 1986-1987.
Open Space Management Program: Changes in the Planning, Design,
and Development Subprogram include elimination of the tenth Other
Typical Project regarding development of trail use guidelines and
policies. This item had already been included as the Subprogram' s
fourth Key Project. Proposed staffing changes reflect discussions
by the Budget Committee and staff relating to the authorization
for the hiring of the new Associate Open Space Planner position
during the 1986-1987 fiscal year, rather than the 1987-1988 fiscal
year as initially reported in the Open Space Management Staffing
Plan. Also, the engineer position, which is anticipated to be ,a
temporary employee or consultant, has been pegged at 24 hours per
week for the 1986-1987 fiscal year.
R-86-30 Page three
Changes in the Operations, Maintenance, and Volunteer Subprogram
include moving the fourteen Other Typical Projects to second in
the listing to reflect more accurately the importance of the
Program' s Docent Program. Staff resource changes include more
accurate timing for hiring new positions, including the Associate
Open Space Planner, a Crew Senior Ranger, an additional Ranger,
and the Volunteer Coordinator, again as reflected in the proposed
Open Space Management Budget.
General Management ando, Program Su2port: No changes,
In accordance with the program evaluation format you adopted in 1980 ,
staff will be returning to you early in the new fiscal year to
review 1985-1986 Action Plan progress and to fine-tune the 1986-1987
Action Plan.
Page seventeen
1986-1987
General Management and Program. Support
Objective
The objective of the General Management and Program Support is to
provide overall coordination, direction, and administrative base for
all District activities so as to maximize the accomplishment of the
Board 's policies and directives.
Key Projects and Activities
1. Provide required functions for the election of District Directors
in Wards 1, 2 , 5 and 6 , and familiarize any new Directors with the
District 's activities .
2. If marketing conditions are favorable, market a new note issue for
the acquisition of land.
3 . Provide necessary interpretation, coordination, direction, and
administrative base , including on-going review and updating of
personnel-related matters for District's staff and programs, in
order to carry out Board policies , Action Plan, and specific
actions according to written and unwritten Board priorities .
4. Continue to promote and enhance an atmosphere conducive to gener-
ating a creative team effort, including one small and one large
staff workshop retreat.
5. Complete implementation of microcomputer system.
Other Typical Projects and Activities
1 . Perform administrative and legal obligations as required by State
law and manage District ' s main office.
2 . Update Action Plan, prepare and monitor annual budget, and coordi-
nate program evaluations for Action Plan progress.
3 . Provide financial management and accounting, including investment
of temporarily idle funds.
4 . Administer all of District 's personnel functions with assistance
of consultant (s) , as necessary, and continue evaluation of overall
organization structure and staffing requirements.
5. Implement restructuring of budget accounting system to utilize
microcomputer system and to make it more program and project
oriented.
Required Staff Resources
Personnel below work on all programs :
General Manager
Legal Counsel (part-time under retainer)
Controller (1/4 time)
Administrative Services Manager
Office Manager/Secretary to the General Manager
Accounting Specialist (part-time; average of 32 hours per week)
Receptionist-Typist (part-time; average of 22.5 hours per week)
Page sixteen
GENERAL MANAGEMENT AND PROGRAM SUPPORT
To Implement
nt the
BASIC POLICY OBJECTIVE:
The staff of the District will administer
the affairs of the District on behalf of
the public so as to maximize accomplishment
of the goals of the District within existing
financial and other constraints.
i
Page fifteen
Media Relations Subprogram
Objective
The objective of the ?•�edia Relations Subprogram is to inform the
public as fully as possible about the District's purposes and
activities through news stories, features, and public service
announcements in the press, and on radio and television.
Key Projects and Activ:lties
.1. Create and maintain an up-to-date set of printed materials on
various aspects of- the District' s activities for distribution
to the media. U10 d-ate map.
2 . Continue work with representatives from the Los Altos Town
Crier, the Peninstila Times Tribune, the San Jose Mercury-News,
the San Mateo Times, the Country Almanac, the Palo Alto Weekly,
and other newspapers .
Other Typical Projects and Activities
1. Issue special news releases to announce unique' projects or
activities as appropri ate.
2 . Continue regular .^..y.-'=_n, cations with the media in accordance
with the District 's statement regarding open information
and cooperation.
3. Continue to publicize tithe District in magazines, park and
recreational publications , and environmental newsletters in
accordance with Board policy.
4. Continue the regular reading,
clipping, circulating and filing
of newspaper and magazine articles , utilizing volunteer help
whenever possible.
5. Publicize availability of District sites at a level consistent
with the Board's policy for the relative emphasis of District
sites .
6 . Publicize the Docent Program on selected District sites in
accordance with the Board's Policy for the relative emphasis
of District sites.
7. Publicize important public hearings to encourage public
participation.
Required Staff Resources
20% of time of Public Communications Coordinator
20% of time of Public Communications Secretary
Page fourteen
Maintain up-to-date address files of government officials,
private organizat-Jons, interested groups, and citizens to
be used for distribution-bution of Open Space and other pertinent
materials and information. Put mailing lists on District
computer, when purchased.
Send in-for-mation about the District to newly elected or
appo-411ted o-f-f-"icias.
support Board members when they make special
presentations sach as slide shows or public appearances or
%-�- I attend meetings . Prepare packets of District publications
and materials relevant to specific audiences whenever possible.
Required Staf--f Rescurc=-s
-39; 20%
COMM-nu-nicat-ions Coordinator
38% 200 of pu'-Ii ca-; on s Secretary
Page thirteen
Organizational Relations Subprogram
Objective
The objective of the Organizational Relations Subprogram is to inform
other public agencies and private organizations about the District
and to secure legislation to protect the District's funding and
otherwise aid in the accomplishment of the District' s goals.
Key Projects and Activities
1. Accomplish priority items for fiscal year in District' s
Legislative Program.
�- A:ei?-speeie?--=a"gyp-ei-9�en-Space-te-ge�e��ate�t-effieials-tk�et�g>�et�t
the-D riet-ana-i�-Sa,eramenteT-and-to-ettieials-af-ethere�gani-
�atie�sT-inel.tzd±:zg-erz�i�-e�ne�talT-edt�eatienalT-p?�ilanthrep�e;-ete
2 . Ma.it Spec-iaZ annua.i Ae ont .issue o p S Open Space to pub.t'.ie ma.i.2.ing
ti6 t; .to govetnmei t 0S 6 ic.iaZs throughout the D.i4.tn.ict and in
Savtamento; and .tC C66iciats o5 o.theh ,o4gan.iza.tion.6 , .inctud.ing
env.i onmen.ta.?, ed%. zatior-at, phitan hnapic, etc.
3. Conduct am.ited bus tour of District lands and/or a joint meeting
with San_ Mateo County 3oard of Supervisors and Parks and Recreation
Cor ission. i
4 . Conduct a COMJV' et,.Zi7-kive bus tour of District lands and/or a joint
meeting with Santa Clara County Board of Supervisors and Parks
and Recreation Co=- ssion.
S- �=_ae=-de�e-in-�.�Cz�-1.nS�_fisea=-yeas;-eend�et-a-feint-site-tec��-are
tes-Qetes-S�oos-Pays-fer-Les-Bates-area-effieials-a�e�-�ente�ested
5. Conduct a. joint site tours and opening event at Loa Gatos Creek Pan.k
6p& Los Gatos area o65.ic.iatz and .interested memberts o5 .the public.
Other Typical Projects and Activities
l- Senel-a�t�rttal-preg�ess-�epe�t-ta-geve�nt�ent-eif3eials:
271 .Maintain regular contact with officials of other agencies and
private organizations for the exchange of information, cooperation
on special projects, and participation in special events such as
conferences and seminars in order to inform the District staff
and Board. on current issues.
8.2 . Continue to work with legislators, legislative committees, State
and federal administrators, other agencies, private organizations ,
and interested citizens for information and action regarding
State legislation and specific local issues.
473. Continue contact and cooperation with staff and officials of other
regional park and open space districts for the purpose of ex-
changing information and technical expertise.
Page twelve
eneOurdSe-the-L --51vement-4:n-Bi striet-detj:vi:tie S-Sueh-as-Beeent
P
2 . Update audio-visuat ptezentation and continue zhowing it to
inte,%ested go, ups . Ptace pa&ticipants on maiting tist to encourage
thei,t .involvement in Dizttict activitiez such as Docent P,%og&am.6,
,6peciat eventz , etc.
3 . Continue placement of District display at selected locations.
Begin development oS new poAtabte ".6uitca-se" dizptay.
4 . Based on demographic data from GRC Survey and other information,
target low awareness areas for special publicity effort about
the Districts, by expanding bAochute dizttibution.
Required Staff Resources
59; 60% of time of Public Communications Coordinator
�9; 600 of time of Public Communications Secretary
Page eleven
1986-1987
Public Affairs and Education Subprogram
Objective
The objective of the Public Affairs and Education subprogram is to
generate greater public awareness', involvement, and support of the
District through a continuing campaign to inform and educate the
constituency about the District' s sites, program, and goals.
Key Projects and Activities
1. Develo=) new brochure to present eminent domain policy and explain
the District' s land acquisition policies and procedures. -dnd-it5-
Content to be approved by Board.
2. Develop new pAetiminaty mockup o6 brochure as p4opo4ed teptacement
6o.t AtZ-Site btochute, to assist visitors in the enjoyment and
preservation of spteiz_ie the open Space Preserves. Describe the
opportunities available to enjoy such activities, events and
opportunities as photography, hiking, bicycling, picnicking,
wildflower walks and wildlife observation, and other special
public tours.
pUbj Sh_515e el_ 2.-;L=
f
n-the
re
Parti ce 5"-r e-5VerY-Tra tibseription-revenees--earper ate
3. Devetopzu6cen mateta and neat omat ok eclat issue o 6
012en Space-. FoamuZate paoposat to the point where the Board can
make a decision whethet on not to pubtizh the p4oposed new 6o&mat.
Putpose o6 the new 6okmat is to teat-market the potentiat o6
Open Space as a medium Jo& atttacting wideA public intetezt dnd
pa4ticipation in the Dizt&ict'z p&og&amz and activities . Cost
tecove.ky pAopozats wit-Z be . ncZuded 6o& Bovid considetion.
4. Devetop p4opozat 6oA investigate-feasibility-ef-develeptng a new
comprehensive graphic identity and printed image program for the
District, including the coordination of design and creation of a
new logo for stationery, publications , Ranger uniform patches,
District vehicle decals , flags, slides, recognition pins, etc.
5. Assist the Board in the development o6 a Good NeighboA in4o&mation
and communications ptogtam.
Other Typical Projects and Activities
1. Revise brochures to recruit Docents and other volunteers. Print
larger quantities to allow wider public distribution throughout
the year. Update map and Att-Site b&ochuAe.
Page ten
I
I
COMMUNICATIONS PROGRAM
Subprograms
A. Public Affairs and Education
B. Organizational Relations
C. Media Relations
To Implement the
BASIC POLICY OBJECTIVE:
The District will educate and make clearly
visible to the public the purposes and actions
of the District, and will actively encourage
public communications and involvement in District
activities.
Page nine
7-8' Continue to monitor increased site use and patterns to provide
documented statistics for future Open Space Management decisions .
-8-9' Work with neighboring agencies to develop additional shared main-
tenance and/or patrol agreements , including for the District's
Y properties.
ba lands ro erties
-9-a Complete implementation of approved resource management plans,
,
P
including Russian Ridge, Skyline Ridge, and Windy grazing
razin
9
plans and Monte Bello and Sierra Azul restoration and erosion
control plans .
Continue a monitoring plan for the Black Mountain campground to
measure impacts on staff, caretaker, and natural resources.
Monitor trail use conflicts . at Rancho San Antonio, Sierra Azul,
and Windy Hill Preserves and implement or revise trail use guide-
13. 'lines for these areas accordingly.
3---:;L. Monitor dog use compliance with MROSD regulations at any sites
approved by the Board.
14.
+3-. Provide after hours call-out services for District sites, primarily
through the operation of a ranger residence program, but also through
L. caretakers , contract services , and volunteer services.
-+4 . Conduct a docent interpretive program, using Los Trancos Open Space
Preserve, Rancho San Antonio Open Space Preserve, and Monte Bello
Open Space Preserve, with outreach programs on other Preserves
as guided by Relative Site Emphasis Policies. Continue to conduct
spring wildflower walks at Edgewood. Conduct a docent training
program.
Required Stan= Resources*
40% of time of Land Manager
1 5% o6 time o6 P,%ine.ipat Open Space Ptannen
15% of time of Environmental Analyst
100 of time of Open Space Planner
1 0% 06 time o6 Engineer (tempokaAy employee on eonsuttant at 24 howu pen week)
10% o6 time os A,ssoc,i.ate Open Space P.Pannen
75% of time of Operations Supervisor
85% of time of Supervising Rangers (3)
100% o6 time os Crew Sen.ion Ranger (8 mon.tU)
1000 of time of Rangers (9 for full year and one additional for 8 months)
100% o6 time o6 Open Space Technicians (4 Suee-time and 1 Aeasonat)
600 of time of Administrative Assistant--Open Space Management
40% of time of Secretary - Open Space Management
100% o6 time o6 VoE'unteen CooAdinaton (112 time Son 6 months,
90% o6 ,time o6 Docent Coon.d.inaton ( 1/2 -time)
*Note : May change upon final adoption of Open Space Management St
affing
g
Study currently under review. Positions shown in italics repre-
sent the 1986-1987 staffing recommendations as discussed in the
study .
Page eight .
1986-1987
Operations , Maintenance, and Volunteer Subprogram
Objective
The objective of the Operations, Maintenance, and Volunteer Subprogram
is to provide responsible stewardship of District lands by furnishing
those public safety, maintenance l and resource protection services
necessary for the effective management of these lands . An emphasis of
this subprogram is to increase public education regarding natural
features and awareness regarding proper use of these lands, as well
as to maximize the volunteer support to aid in the physical implemen-
tation of capital improvements.
Key Projects and Activities
1. Implement changes approved in adopted Open Space Management staffing
study, including new position changes, study of the site and Ranger
safety issue, and increased patrol and caretaker help at more remote
sites of the District.
2 . Provide for security of buildings on Mt. Umunhum and security demo-
lition or renovation of buildings on other sites including all .1.
new lands and at Skyline Ridge, Rancho San Antonio, and Saratoga
Gap with help from Enterprise Subprogram.
3. Establish employee safety program approved by Board of Directors .
4 . Increase volunteer support by at least 100% by utilizing added
District personnel , the Trail Information and Volunteer Center,
court mandated work programs , and the continuation of special
trail maintenance , clean-up and other site improvement events.
5 . Explore the feasibility of establishing volunteer foot, bicycle,
or equestrain trail patrol groups District wide.
Other Typical Projects and Activities
1. Provide an active patrol program focused on educating the public
in the proper use of wildland areas and on enforcing District
ordinances.
-2:�3
' Continue to provide an active fire management program for all
District sites , including both fire prevention and suppression
and assistance in implementing a prescribed burning program.
4 .
-3, Implement approved and funded portions of site Use and Management
Plan recommendations as scheduled, concentrating on site protec-
tion and maintenance projects as the highest priority.
5
A . Complete the contracted study on Ranger and site safety issues and
present to the Board of Directors for approval.
5�* Maintain all District lands and facilities to a standard of
appearance and utility in accordance with approved Use and
Management Plans and field maintenance calendar.
62. * Maintain District vehicles , equipment, and field operations offices.
Page seven
9. Maintain a standardized series of maps and special presenta-
tion materials for all District lands.
Cemp-le-te-the-deve-lopme-nt-of- -t-ra-i-l-u-se- quide-l-knes-f er- the-publie--
10 -and-pelie-ies-if e-r--Be-a-rd-epprov-a-l-.
-3.1-. Prepare comprehensive background studies for acquisition or long
range management and development decisions for Board and staff.
11.
-12-. Continue to plan and implement with California Department of
Forestry prescribed burns, shaded fuel breaks, and other methods
on select preserves for wildfire protection.
Required Staff Resources*
60% of time of Land Manager
850 oj time o6 PALincipat Open Space Ptanne&
90% of time of Open Space Planner
85% of time of Environmental Analyst
90% o� time c6 Associate Open Space PtanneA ( 10 months o6 yeah)
90% o� time o6 Engineet (A-_'-empoAvAy employee of consuttant at 24 houA6 peA week)
25% of time of Operations Supervisor
15% of time of Supervising Rangers (3)
40% of time of Administrative Assistant
60% of time of Secretary - Open Space Management
10% 06 time o � Docent CooI,,diaato& ( 112 time)
*Note: May change upon final adoption of Open Space Management Staffing
Study currently under review. Positions shown in italicsrepre-
sent the 1986-1987 staffing recommendations as discussedin the
study.
1986-1987 Page six
Planning, Design, and Development Subprogram
Objective
The objective of the Planning, Design,and Development Subprogram is
to provide short term and long range acquisition planning and the
formulation and review of use and management plans, as well as over-
seeing the physical implementation of capital improvements such as
site development and resource management, master and other special plans.
Key Projects and Activities
1. Implement adopted Open Space Management staffing study changes .
2 . Commence or continue multi-jurisdictional planning projects for the
Los Gatos Creek, Mt. Umunhum, and San Mateo County Baylands Preserves
and continue joint public/private planning projects for Skyline Ridge
and Hassler Preserves.
3 . Develop, review, and coordinate the implementation of Board approved
Use and Management Plan reviews including the implementation of pub-
lic access improvements for Skyline Ridge, Purisima, Kennedy Road
Area, and Hassler.
4 . Complete the formulation of general District-wide trail use
policies and resource management policies for Board approval and
prepare staff guidelines for their application to site specific
Use and Management Plans .
5. Complete the update of District Master Plan
-P=jT=, and include full Sphere of Influence.-*--
Other Typical Projects and Activities
1 . Prepare appropriate portions of acquisition reports and grant
applications .
2. Prepare environmental assessments , environmental impact reports,
and negative declarations in accordance with CEQA requirements .
3 . Review other agency subdivision plans , zoning changes , general
plan amendments, and environmental documents that may impact Dis-
trict lands .
4 . Continue to encourage cooperative development and management plans
(for example, for trails) with other local jurisdictions and special
interest groups such as equestrians .
5. Gather input from use and special interest groups relating to site
use and management with the aid of the Communications Program.
6 . Work with open Space Acquisition group on review, monitoring,
and other input regarding leases for Enterprise Subprogram and
on land acquisition referrals .
7 . Prepare specific construction plans and specifications for develop-
ment projects and coordinate contracted services.
8. Continue to implement volunteer student and intern programs and
work with private organizations, whenever feasible , to accomplish
special planning projects as well as to assist in formulating use
and management plans.
wry-iae-etth-ject-bom--chm-KKf e--beeed--Of--P -eu-r-r-ef 4-n-
-progtes-s-.
Page five
i
OPEN SPACE MANAGEMENT PROGRAM
Subprograms
A. Planning, Design, and Development
B. Operations, Maintenance, and Volunteer
To Implement the
BASIC POLICY OBJECTIVE:
The District will follow a land management
policy that provides proper care of open space
land, allowing public access appropriate to
the nature of the land and consistent with
ecological values .
alp
I
i
Page four
1986-1987
,Enterprise Activities Subprogram
Objective
The objective of the Enterprise Subprogram is to manage all the
District's revenue producing activities in such a way as to maximize
income from Enterprise accounts consistent with Open Space Management
policies and to explore new compatible activities.
Key Projects and Activities
1. Administer all leases and rental accounts, updating rental rates
and other lease conditions as opportunities arise, to maximize
income consistent with Open Space Management policies.
2. Carry out maintenance and improvements to rental houses to keep
buildings and grounds in a safe, sanitary, and attractive condi-
tion and to increase net rental income.
3. Prepare cost-/benefit studies on a case by case basis as major
repair (or improvement) and rental decisions arise.
Other "A.'Vpical Projects and Activities
1. Maintain all facilities utilized in the District' s enterprise
program.
2. Enhance marketability of enterprise structures with long-term
lease potential according to Board policy.
3. Administer Ranger-residency leases.
4. Investigate alternative lease arrangements for enterprise
accounts, such as longer terms that would enhance net income
to the District according to Board policy.
5. Investigate new enterprise proposals as initiated by other groups
or individuals that would be compatible with District goals and
objectives.
6. Modify existing agricultural leases in conjunction with Open Space
Management studies (such as Russian Ridge Grazing Study) .
Required Staff Resources
15% of time of Land Acquisition Manager
50% of time of Real Property Representative*`- (1/2 time)
30% of time of Real Estate Research Analyst
30% of time of Secretary - Open Space Acquisition
Posit-ion-uT)der-
1986-1987 Page three
Special Projects Subprogram
Objective
The objective of the Special Projects Subprogram is to establish and
maintain a broad base for the acquisition program by coordinating
District efforts with private and other public agencies, to develop
additional acquisition revenue sources, and to provide the critical
information necessary to a successful acquisition program.
Key Projects and Activities
1. Complete the San Mateo County Baylands Reserve federal Land and
Water Conservation fund grant project and keep abreast of other
grants available to the District. Submit at least one Land and
Water Conservation Fund grant request and at least one Roberti-
Zlberg-Harris grant request.
2 . Seek and encourage agencies and groups to undertake sole or joint
acquisition projects which will preserve additional open space
such as the San Mateo County section of the Bayfront Trail and a
joint project with the Town of Los Gatos .
3. Analyze, in conjunction with open Space Management Program, par-
ticular geographic areas of the District, such as the area south
of Lexington Reservoir or north of Dumbarton Bridge, to develop
acquisition reco.-irmendations and project costs.
Other Typical Projects and Activities
1. Maintain a multi-year spending plan for land acquisition which
optimizes use of cash and borrowed funds to accomplish acquisition
goal' s within budget constraints .
2 . Encourage other agencies to apply for grants that will enhance
overall open space goals.
3. Maintain a relocation assistance program utilizing staff and
consultants as necessary.
4 . Keep abreast of real estate market activity and maintain an index
where necessary for use in cost estimate and appraisal analysis.
5. Review agendas and minutes of other appropriate agencies. Review
information on local, State and Federal regulations (e.g. , zoning,
subdivision and urban services, and on restrictions or plans
contained in general plan elements and other planning studies) .
6. Investigate, as time constraints allow, the orderly disposition
of title and legal encumbrances on District owned land (mineral
and water rights, prescriptive easements , encroachments , etc. ) .
Required Staff Resources
30% of time of Land Acquisition Manager
15% of time of Real Property Representative-*- (112 time)
30% of time of Real Estate Research Analyst
25% of time of Secretary - Open Space Acquisition
Page two
1986-1987
Negotiations Subprogram
Objective
The objective of the Negotiations Subprogram is to provide for the
acquisition of all real property rights necessary to secure a
recreational greenbelt in the foothills and baylands, utilizing the
major portion of the District' s income.
Key Projects and Activities
1. Convert the budgeted funds in the New Land Commitments budget
category into strategic open space lands at desirable prices
(fair market value or less) , including, where possible, private
financing with favorable terms.
2. Work with the Peninsula Open Space Trust to complete at least
two acquisition projects within the District's Sphere of Influence
that significantly further the District's overall open space goals.
3. Implement new land acquisition policy relating to
use of eminent domain, Brown Act implementation, annexationfand
acquisition of lands outside the District 's boundaries.
Other Typical Projects and Activities
1. Initiate and maintain contacts with landowners, real estate
appraisers and brokers , developers, architects, engineers,
zoning and planning officials , and financial institutions.
2. Exulore various alternative terms of purchase (options, install-
ment purchases, defeasible fee, etc. ) to offer advantages and
incentives to landowners , as well as to the District.
3. Explore additional methods to protect open space lands for less
than the total cost of fee acquisition (open space easements,
acquisition of development rights, development dedication,
exchange or sale of development rights, cooperation with private
individuals and groups, etc. ) .
4. Continually compile current information on real estate market
activity, including ordering preliminary title reports on a timely
basis for parcel availability potential.
5. Catalog information of special interest, such as deed restrictions,
encumbrances, financing and tax considerations. This activity
includes the establishment and continuation of a working relation-
ship with title companies and other information sources.
Required Staff Resources
55% of time of Land Acquisition Manager
35% of time of Real Property Representative4; (112 time)
40% of time of Real Estate Research Analyst
45% of time of Secretary Open Space Acquisition
Page one
OPEN SPACE ACQUISITION PROGRAM
Subprograms
A. Negotiations
B. - Special Projects
C. Enterprise Activities
To Implement the
BASIC POLICY OBJECTIVE:
The District will purchase or otherwise acquire
interest in the maximum feasible amount of
strategic open space within the District planning
areas .
I
PROPOSED
ACTION PLAN
FOR IMPLEMENTATION OF THE BASIC POLICY
OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FOR THE 1986-1987 FISCAL YEAR
i
i
f
I. Open Space Acquisition Program
II. Open Space Management Peogram
III. Communications Program
IV. General Mangement and Program
Support
R-86-31
(Meeting 86-14
AL AA, May 28, 1986)
VL le
M
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
May 23, 1986
TO: Board of Directors
FROM: H. Grench, General Manager
CONTRIBUTORS : C. Britton, Land Acquisition Manager; D. Hansen, Land
Manager; J. Fiddes, Administrative Services Manager;
M. Hale, Public Communications Coordinator
SUBJECT: Presentation of Preliminary Budget for Fiscal Year 1986-1987
Recommendation: No action is being requested of you at this time.
The budget for 1986-1987 will be presented again in June and, at
that time, I will recommend that you adopt the budget for the new
fiscal year. You will also be considering potential salary range
increases at that meeting.
overview: Fiscal year 1986-1987 would be the year that the budget
for site planning, development, , operations, and maintenance caught up
with the budget for new land acquisition if a new public note issue
were not accomplished. The pie chart entitled "Allocation of
Available Funds Without New Note Issue" shows how revenue dollars
would be allocated absent the new note issue (pre-Proposition 13
special tax revenue and debt service have not been included) . This
chart represents more closely the trend of District expenditures
than a similar pie chart with the effects of the note issue included.
The District, in fact, is approaching the point whereby debt service
and operating expenses use current tax revenues, and it is necessary
to borrow money, directly or by means of installment purchase con-
tracts, for new acquisitions in order to stretch out payments for
new lands.
Site development funds of $673,000 this coming year are higher than
ever before, as are site maintenance and operations figures. The
new proposed budget represents three principal factors in acquisition
and development:
o a continued strong acquisition program to acquire lands
before they are lost to development,
o a significant increase in budget to provide an increased level
of site stewardship in light of increased acreage and use of
District lands,
o a large increase in site development to make sites more usable
by the public; reflected in major projects, to be funded
primarily with State grants, and in minor development projects .
The new budget also provides for several new programs to get the word
out even more that District lands are available for public use and to
explain what activities may be enjoyed there.
Fiscal year 1986-1987 promises to be the busiest in the District's
history !
ALLOCATION OF AVAILABLE FUNDS (WITHOUT NEW NOTE ISSUE)
OPEN SPACE ACQUISITION (70. 10)
DEBT SERVICE (45.8%)
OPEN SPACE MANAGEMENT (21.8 o)
LAND PURCHASE (20.5%) OPERATIONAL EXPENSES (14.1%)
/ ��
/ SITE DEVELOPMENT (7.7%)
I
OPERATIONAL EXPENSES (3.8%) \\ PUBLIC COMMUNICATIONS (1.90)
GENERAL MANAGEMENT & PROGRAM SUPPORT (6.2%)
R-86-31 Page two
Introduction: Each year, you approve an Action Plan and budget that
guide the District's activities during the coming fiscal year. This
report presents the Preliminary Budget for Fiscal Year 1986-1987 for
your consideration. Staff will review the proposed budget at your
May 28 meeting, but no Board action will be requested at that time.
In June, the budget will be presented for your consideration and formal
adoption. In addition, you will be asked to adopt potential salary
range increases for General Manager appointees at that meeting.
The difference between the preliminary budget proposed herein and the
budget to be considered in June is that the preliminary budget does
not allocate funds for salary range adjustments and any corresponding
benefit increases, whereas the June budget will be adjusted to re-
flect my recommendations for adjustments for General Manager appointees,
and you may make decisions regarding Board appointees.
The preliminary budget for fiscal year 1986-1987 was prepared in a
manner similar to that of previous years. Based on the Preliminary
Action Plan that you tentatively adopted on March 26 , staff deter-
mined projected expenditures for the various District programs.
The Budget Committee, composed of Directors Henshaw (Treasurer) ,
Duffy and Wendin, reviewed the proposed budget on a program basis
during a series of public Budget Committee meetings . This review
included scrutinizing the proposed budgets by project expense
groupings and by sub-accounts for the line items that are included
herein.
The proposed budget for 1986-1987 was also compared with the 1985-1986
approved budget and projected expenditures. The District's Controller
reviewed the proposed budget material and met with the Budget Com-
mittee to discuss projected revenues, cash flow, and debt service;
he will be reporting to you on these items at the May 28 meeting
(see accompanying report R-86-29of May 22) . In addition, the Budget
Committee will report to you on may 28 (see accompanying memorandum
M-86-60 of May 22) .
The attached four page summary of the proposed budget, entitled
Preliminary '-Budget by Program, delineates expenditures for each
category by major line item for each of the District' s programs .
An overview and explanation of each program' s proposed expenditures
is detailed in the discussion section that follows.
The salary and benefit line items shown for each of the District' s
Programs do not, at this time , include funds for potential salary
range adjustments for General Manager appointees , although they do
include funds for potential merit increases . Also, potential in-
creases for your three Board appointees , the General Manager, Legal
Counsel , and Controller have not been included in the proposed budget
since you have not acted on these. In addition, the District's
insurance premiums for 1986-1987 are not known at this time, and
projected increases for budgetary purposes have been estimated at
100%. The District' s insurance package will be presented to you in
June. The good news is that, at this time, the District, unlike
many public agencies in the area, will again most probably be able
to secure affordable liability insurance.
R-86-31 Page three
Discussion:
1. open Space Acquisition Program
ram
Funds available for new Open Space Acquisition projects for the coming
fiscal year will total $8.0 million ($1. 8 million from regular
revenue sources and $6 .2 million from the proposed 1986 public
note issue) . This figure compares with $4. 6 million for new land
purchases for fiscal year 1985-1986 , and it represents an overall
increase of 73% . However, if it were not for the new public note
issue, actual available revenues for new land acquisition projects
would have experienced a 60% decrease for fiscal year 1986-1987.
A total of $118 ,000 has been included in the proposed budget for
direct expenses related to land acquisition, such as appraisals,
site engineering, escrow fees, title insurance, and legal fees;
this represents an increase of approximately 27% over the 1985-1986
budget figure.
The Open Space Acquisition budget also includes approximately $5 .2
million for debt service (principal and interest payments) for
retirement of public notes and for installment purchase contracts.
This category includes , for example, the District' s 1982, 1985 ,
and proposed 1986 note issues, as well as the El Corte de Madera,
Skyline Ridge, and Purisima Creek Preserve notes .
Other line item budgeted funds proposed in the 1986-1987 budget
are at approximately the same level as the 1985-1986 fiscal year,
except for the costs associated with the sale of the proposed
1986 promissory notes which total $35, 500 , and $12 ,500 budgeted
for the production of the Land Acquisition Policy Brochure.
Funds are included for the Real Property Representative position
on the basis of filling the position on a regular one-half time
basis rather than its former full-time basis .
The Enterprise Subprogram proposed budget totals $65, 800 and
compares with a budget of $19 , 300 for the 1985-1986 fiscal year.
The major additional items attributing to the increase include
the Bullis property caretaker at $5 ,000 , a projected 100% in-
crease in insurance costs , septic tank replacement for the
Saratoga Gap structures at $9 , 400 , and participation in the
remodeling- of the upper and lower houses at Rancho San Antonio
with the enterprise share being $20 ,500 . Anticipated revenues
this year for this Program are estimated to be $259 ,000 .
There are no contingency items in the proposed Open Space
Acquisition budget.
2 . Open Space Management Program
Due in part to the Budget Committee' s efforts to delineate new
spending guidelines for the Open Space Management Program, the
proposed 1986-1987 budget has undergone considerable scrutiny.
The proposed budget is considerably higher this year than previous
years due, in major part, to staffing additions generally fol-
lowing the first year of the proposed Open Space Management Five-
Year Staffing Master Plan (see report R-86-14 of February 7, 1986) .
In addition, funds are included in the proposed budget to cover
implementation of three major grant projects totalling $500,000.
R-86-31 Page four
Three hundred thousand dollars of the grant funds have the
potential to be reimbursed within the coming fiscal year, and the
remaining $200 ,000 will be returned to the District upon completion
of those projects, which could take up to two years or longer.
While the Budget Committee considered proposals for a Three-Year
Capital Improvements Plan, a long-term Open Space Management
budget projection, and the Five-Year Staffing Master Plan, they
did not yet reach a conclusion on definitive spending guidelines
for the Open Space Management Program. Therefore, the proposed
budget has been prepared without regard to spending guidelines
previously used in the formulation and evaluation of this Program' s
budget. The Budget Committee will again be meeting with staff
this summer to continue trying to formulate long-term guidelines
for full-Board consideration.
The following summary shows the elements of the Open Space Manage-
ment Budget and a comparison with last year's budget figures.
OPEN SPACE MANAGEMENT PROGRAM
Planning, Operations
Design, & Maintenance &
Development Volunteer
Subprogram Subprogram Totals
SALARIES & BENEFITS
Budget 1985-1986 $ 197,950 $ 465, 300 $ 663,250
Projected Expenditures $ 194, 700 $ 435 , 800 $ 630 ,500
1985-1986 -
Proposed Budget 1986-1987 $ 253,600 $ 605, 700 $ 859, 300
SERVICES & SUPPLIES
Budget 1985-1986 $ 91,400 $ 179 ,050 $ 2701_450
Projected Expenditures $ 51, 737 $ 186 ,915 $ 239.,�.102
1985-1986
Proposed Budget 1986-1987 $ 146 ,900 $ 245 ,450 $ 392 , 350
FIXED ASSETS
Budget 1985-1986 $ 193, 300 $ 232,250 $ 425 , 550
Projected Expenditures $ 45,600 $ 156 ,400 $ 200 , 700
1985-1986
Proposed Budget 1986-1987 $ 591, 850 $ 78, 300 $ 670 , 150
TOTALS
Budget 1985-1986 $ 482, 650 $ 876 ,600 $1, 359,250
Projected Expenditures $ 292,037 $ 779,115 $1,075 , 302
1985-1986
Proposed Budget 1986-1987 $ 992 , 350 $ 929 ,450 $1,921, 800
R-86-31 Page five
1985-1986 Budget
Projected current year spending figures as shown in the preceding
chart have fallen short of the $1, 359 ,250 budgeted for the 1985-
1986 fiscal year by $283,948 or 210 . This is due to three major
factors.
The first is a $30 ,000 under-expenditure in salary and benefits
due to vacancies on the Ranger staff resulting from resignation
or injury. The second factor is an $80 ,000 under-expenditure
in the site preparation expenses line item due to an overestimation
in the costs to complete the Hassler demolition. The final major
factor is tied to delayed timing in completing initial stages of
the Purisima Creek, Skyline Ridge, Mt. Umunhum and Kennedy Road
Preserve planning or development projects. Funds are included
in the proposed 1986-1987 budget to continue or complete those
jobs, and most of the funding is slated for State reimbursement
as mentioned previously. other minor reasons for the spending
shortfall include the Open Space Management share of the District
computer system, and the District Master Plan update printing
costs which will not occur for some time. Small overruns
occurred in the site operations, maintenance and repair line
items due to the Long Ridge bypass trail costs , the vehicle cost
for the Corte Madera Creek Ranger which had been in contingency,
site insurance costs, and final Hassler demolition legal fees.
1986-1987 Budget
A) Planning, Design, and Development Subprograms
Increased Planning, Design, and Development Subprogram staffing
needs have become evident with the growth of the Program and
with the surge in site development grant programs currently
underway or scheduled to begin during 1986-1987. In addition,
normal long-term acquisition and use and management planning
help is also necessary, as discussed in the Five Year Staffing
Master Plan. The proposed budget reflects an upgrading of
the Open Space Planner to a Principal Open Space Planner
position that would provide overall supervision of the
planning section, including the Environmental Analyst position
which had previously been directly supervised by the Land Manager.
The vacant Open Space Planner position would potentially be
filled by the Associate Planner, leaving this latter position
vacant. Funds have been included in the budget reflecting
this change and the filling of the Associate Open Space
position for 10 months of the year. The filling of this
position is an acceleration by one year from the timing pro-
posed in the Five Year Staffing Master Plan. The study had
anticipated that the Engineer/Architect position would become
a full-time regular employee, and funds are included in the
contract services line item to cover this position only on a
contract basis. This contract position, which is currently
filled, is intended to aid in the planning and implementation
of capital improvement projects, such as the Skyline Ridge
and Purisima Creek Preserve development grants, the Kennedy
Road parking lot, and other specific development items in
the use and management plans. The contractor would not help
R-86-31 Page six
with regular use and management planning or acquisition planning
since both require a strong current knowledge of District
sites and procedures. The following chart outlines the
current and proposed positions and workload in the Planning,
Design, and Development section.
Although the new staffing changes are reflected in budget,
they have not yet received your approval. The Budget Com-
mittee and I hope to complete the Committee' s review by
early fall so that proposed changes can be considered again
by the full Board and changes implemented as soon as practicable .
The approved new Administrative Assistant position has also
been budgeted for the full year with that position, hope-
fully, being filled before June 30 .
Generally, other 'proposed costs within this Subprogram mirror
projected expenses for the 1985-1986 fiscal year with the
exception of contract services which has increased to $138,200
from $71,900 budgeted in 1985-1986 . Reasons for this increase
include planning consultant services required to complete
the grant projects , as well as for the proposed Hassler and
Mt. Umunhum Master Plans, and the District Master Plan update.
The implementation costs of these and other site development
projects are found in the Fixed Assets-Structures and Im-
provement category where expenses are projected to jump from
$41, 000 this year to $586 ,000 in the proposed 1986-1987
budget. other development costs include $20 , 500 for
renovation of the Ranch San Antonio Open Space Preserve
structures with costs being shared with the Enterprise Sub-
program; $100 ,000 for the Picchetti Area Restoration grant;
and $25 ,000 for completing the Kennedy Road parking area.
Items identified in contingency (not in budget requiring
further Board approval) in this Subprogram include $23,400
for possible hiring of the contract Architect/Engineer as
a regular employee for 8 months of the year; $12,000 for
both civil engineering consultation for Montebello Road at
the Picchetti Ranch Area, and E.I .R. work as may be required
at Skyline Ridge Preserve. Further contingency costs are
identified as $20 ,000 for new restrooms at Rancho San
Antonio, $14 ,000 for finishing the Jones Road Trail bypass
at Los Gatos Creek Park if not completed this year, $1,000
for water system protection at Kennedy Road, $9 ,500 for
Sandstone Caves protection if necessary, and $8,000 for a
new gas tank for the Skyline Ranger yard, if required. The
first source of funds for contingency items would be under-
spent categories already budgeted in the Open Space Manage-
ment budget.
Key Projects for Planning
Fiscal Year 86/87
PLANNING SECTION - TASKS/NEEDS
0 District Master Plan Update
00
Finish Trail Standards (Based on Five Year Staffing Plans for 1986-1987 Fiscal Year) 01%
Solicit Master Plan contracts I
W
for Umunhum, Hassler 0 General administration
Implement U&M & grant projects, of Planning Section
i.e. , Skyline, Purisima, Pic- Land * District Engineer, licensed
chetti, Kennedy Trails * Design Review Immunity Officer 0 Works 40% of time for
Resource management policies 60% of time) 0 CEQA signoff/officer Planning Subprogram
Administrative 0 Aid with budget monitoring
and plans underway 0 Policy Drafting/Review 0 Picchetti & Thornewood Committees Assistant 0 and preparation
Aid with CEQA
staff representative 0 Personnel issues for
0 Budget Planning Section
Principal Open Day-to-Day supervisor
Space Planner of Planning Section 20%
0 Oversees U&M Plans & Reviews 25%
0 Does Acquisition Referrals 10%
Policy Research/drafting 5%
Acquisition Reports 20%
Interagency liaison 10%
0 Budget 10%
oConstruction contract oGrant project docu-
Open c ] open Space Environmental Does all CEQA work
Engineer/ administration (50%) r mentation & administration (20%) Analyst oReviews all EIRs & other 25%
Architect oSite improvement oUse & Management Plans, reviews (70%) plans impacting District
(Co hi.-s/wk design (25%) oPlanning contract administration (5%) 0Writes District grants (25%)
ntract) ODevelopment Plan oLand use studies; i.e. trails (5%) OAcquisition reports (35%)
reviews (25%) oEnvironmental resources plan.%
(This position not policies & monitoring (15%)
-T_ __ - - - (OCould aid with all standard
suitable to do U&M ( Associate" Open in-house planning needs
planning - just Space Planner
implementation of U & M t Proposed including U & M plans, acqui-
projects, grants, etc) L - - - - - - - J sition & other long range Draftsperson—1 (OAs need permits for minor
planning) — — — — — — — — map updating, brochure work, I'd
other graphic needs) tv
(D
M
(D
(D
R-86-31 Page eight
B) Operations, Maintenance and Volunteer Subprogram
The major costs relating to staffing changes in the proposed
budget are felt in the Operations Subprogram which jumps
from $436 ,000 in anticipated expenditures for salaries and
benefits for 1985-1986 to $606 ,000 in the proposed budget,
excluding any salary range adjustments . This again reflects
the immediate and one year changes as proposed in the Five
Year Staffing Master Plan.
New positions in this Subprogram include the conversion of the
four extra-hire Ranger Aides positions to four regular hire
Open Space Technician positions, plus an additional seasonal
Open Space Technician. In addition, a Senior Ranger position
for crew will be filled and a tenth Ranger position added.
All of these positions will be implemented at staggered times
throughout the year and not at the beginning of the 1986-1987
fiscal year. The proposed half-time Volunteer Coordinator
position will be studied further to ascertain how it can best
be implemented; funds for this position have been included
for 6 months of the year. Again, new positions are budgeted
but cannot be implemented without further Board approval.
The Operations Supervisor position is slated for upgrading to
a stronger managerial position during the fiscal year. In
addition, $8,000 has been earmarked in the budget under contract
services for Sheriff' s patrol assistance in the Mt. Umunhum
and other Santa Clara County Preserve areas.
There is a significant jump in the 1986-1987 budget for Worker' s
Compensation premiums in this Subprogram because of the number
of field staff employees it includes . A total of $53, 900
has been budgeted this year and represents an increase of 103%
over projected 1985-1986 expenses in this category. The
increase is due to the District' s recent on-the-job accidents
and injuries.
General liability and site insurance costs show an estimated
80% increase to $25, 500 in the coming year. outside main-
tenance costs budgeted at $74 , 100 have increased and reflect
mainly the cost of taking care of Mt. Umunhum and a figure of
$10, 000 to do major repairs to the water and septic systems
at Skyline Ridge.
R-86-31 Page nine
The site preparation expenses will drop from the $120,700
expended for Hassler demolition and the Novitiate fence project
to $11, 000 to reflect normal annual site preparation costs for
new sites.
Finally costs, both for the purchase and operation of District
field vehicles, has risen due to a request to replace two
patrol vehicles and to acquire a dump truck in the coming year.
The replacement trucks are necessary due to high mileage
figures and associated repair costs for both vehicles . The
patrol vehicles replaced will be kept as transport trucks for
the Open Space Technicians and those Rangers working on crew.
It is anticipated that they will be sold within 2 to 3 years.
At no time will they be used as Code 3 or emergency vehicles,
as they have exceeded over 80, 000 miles each.
Open Space Management staff recommended the acquisition of a
larger, 4 wheel drive dump truck this year for various reasons .
These include having the ability to save wear-and-tear on
patrol vehicles in hauling the District' s tractor and such
items as base rock, brush, and dirt to and from sites. The
District Controller took an independent look at the cost/benefit
facts prepared by the Open Space Management staff, and he felt
the purchase was worthwhile. A sum of $16 , 500 has been in-
cluded in budget to acquire the bigger -ruck, and $16 , 500
has been identified in contingency if a less elaborate or
good used model is not available. A $16 ,000 increase in
vehicle consumables is projected in the proposed budget to
include the dump truck costs and the costs to run the three
former patrol trucks retained for a limited time. Rental
dump truck and tractor hauling fees were reduced by $2 , 000
with the proposed dump truck acquisition.
Contingency items identified in the proposed budget are :
$5 ,000 for a personnel consultant to address long-range
law enforcement planning; $1,200 for trail bicycles to aid
with remote area patrol - a proposal requiring further staff
scrutiny; $4 ,000 for possible radio equipment purchases;
and the $16 , 500 mentioned previously for the dump truck.
EXHIBIT "E" 1 year (By the end of F.Y. 86-87)
GENERAL ' Revised 5/21/86 - As Projected in �y
MANAGER Pronosed 1986-1987 Budget 00
ON
w
N
LAND MANAGEMENJ LAND
SECRETARY MANAGE
f
PRINCIPAL *** LAND MANAGEMENT ** OPERATIONS i CONTRACT I ***
OPEN SPACE - - - - - - - ADMINISTRATIVE - - - - - - - - - - - - - - - - - - - - SUPERVISOR - - - - —f- A LAW ENFORCEMENT I
PLANNER ASSISTANT - - - - -
***
OPEN OPEN ENVIR NMENT i VOLUNTEER *** I DOCENT
SPACE SPACE ANALYST
COORDINATOR COORDINATOR
ENGINEER PLANNER
(Contract ) 1. _ _ _ _
(------ I VOLUNTEERS i I DOCENTS 1
SOC. OIN ti/2 DRAFTS- ? SKYLINE ** FOOTHILLS ** CREW **
PACE PLAu ;PERSON (AS SUPERVISIN SUPERVISIN LSUPERVISING
:NEEDED) RANGER RANGER RANGER
Originally
proposed for
implementation
in F'Y 1987-88
L
CREW SEN- ***
�� ** *** ;--s * IOR RANGER
1.=1 t�`t R L=1 R R ' R R R�- _ g 1
1
OST OST ** !
OST OS OST ***
F R = Ranger Dashed line signifies interaction, not supervision ro
OS = Open Space Technician full time ** New positions from current staffing level proposed for immediate approval.
Replacing extra hire banger Aides *** tiew positions proposed for approval and hire in Fiscal Year 1986-1987. f'
m
OST = Open Space Technician, seasonal �
* Any current Ranger position rotates into Crew when certain skill needed
(generally in winter months) .
R-86-31 Page eleven
3. Communications Program
The total budget for the District' s Communications Program is
$163, 850 , with the largest amount, $94, 750 in services and
supplies being allocated for information services to the public.
Some $15 , 800 of the $94 , 750 will be spent on special projects
such as publications and other educational and informational
programs designed to make the public more aware of the District' s
purpose and activities, and special programs designed to assist
visitors in their enjoyment of the Open Space Preserves .
The special projects are: Open Space newsletter $10 ,000 ; Annual
Report $10 , 800 ; All-Site Brochure $11;900 ; Bus Tours $4 , 400 ;
Coordinated Graphic Design $6 ,000 ; Visitor' s Guide $5,000 ;
Audio-Visual Presentations $2 , 700 ; Exhibits and Displays $2 ,200 ;
Special Publicity $2 ,000 ; Map Update $1,600 ; and Los Gatos
Public Event $3,200.
Non-project-related items in the services and supplies category
associated with ongoing services and activities in the Program
total $28,950 , including $12, 500 for Legislative Consultant fees .
The second largest expenditure category in the Communications
Program is salaries and benefits for staff positions, now both
full-time positions . The total for this budget category is
presently $63,400 .
Fixed assets total $5,700 , and include the purchase of computer
equipment and furniture and audio-visual equipment.
The Program's contingency items (not in budget) total $7,000
and break down as follows :
$4 ,000 for the final design phase and the implementation
phase of the Coordinated Graphic Design project;
$3,000 for additional graphic design, writing, and photo-
graphic contract services.
The total proposed budget of $163,850 represents a 10% increase
over 1985-1986 's budget of $148,050 .
4. General Management and Program Support
The proposed 1986-1987 General Management and Program Support
budget of $547,250 compares with an approved 1985-1986 budget
of $595, 700 . Expenditures for the 1985-1986 fiscal year are
estimated, at this time , to be approximately $424 ,200 or 71%
of budget. Major reasons for this under-spending are :
1) Basic structure renovation costs for the District' s new office
space, for which $100 ,000 was budgeted, were approximately
$15, 000 ;
2) The $30 ,000 budgeted for furniture and the $17, 000 allocated
for the purchase of new telephone equipment are not antici-
pated to be expended prior to the end of the fiscal year; and
3) Computer equipment and furniture, budgeted at $9 ,200 , were not
acquired during 1985-1986 . In addition, $87,400 had been
budgeted for office rent, and due to the date of the move to
the Old Mill Office Center, only $49, 300 of the funds were
used in rental payments.
R-86-31 Page twelve
If the extraordinary fixed asset expenses relating to leasehold
improvements are subtracted from both the 1985-1986 budget and
the proposed 1986-1987 budget, the Program' s budget for the
coming fiscal year reflects a 16% increase, excluding any salary
increases for Board and General Manager appointees.
Two of the major factors attributing to this increase are the
$37 ,200 budgeted for election expenses, and an estimated $22 ,000
currently budgeted for insurance costs. Insurance costs in
this program in 1985-1986 were $11,000 .
Other factors contributing to the 16% increase include an increase
from $8,000 to $11,000 for personnel consulting fees; increased
conference and meeting expenses, including funds for docent-staff
recognition; and $37 ,000 re-budgeted in fixed assets accounts
for completion of leasehold related improvements at the new office.
This $37,000 figure represents $25, 000 for furniture purchases,
including board room chairs and tables and tackable wall coverings ,
and $12 ,000 for the purchase of a telephone system. The District
is currently leasing the Merlin system in order to evaluate it
and funds have been included in the Program's budget to continue
leasing equipment for three months into the new fiscal year.
In accordance with your action to increase Director's fees to a
maximum of $300 per month for approved meetings , $21,000 has been
included in the 1986-1987 proposed budget.
There are no contingency items in this year' s proposed General
Management and Program Support budget.
5. Salary Incentive Awards
The Policies for Use of Salary Incentive Awards which you adopted
on June 22 , 1983, state that:
The Board's Budget Committee will audit the incentive
award program for compliance with the policies herein,
will approve budget for the program on behalf of the
Board, but will not be involved in approving incentive
amounts for specific General Manager appointees . From
time to time, the Budget Committee may recommend in-
creases or decreases in the amount of incentive funds
available to be used by the General Manager.
I reviewed the salary incentive program with the members of the
Budget Committee at their May 14 meeting. Discussion included
the number of General Manager appointees who might be eligible
for a salary incentive award during the coming fiscal year and
the possible cost of the program. A total of $4 , 300 has been
included in the budget for salary incentive awards (plus re-
lated retirement plan costs) that may be awarded during 1986-1987.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT May 23, 1986
PROPOSED PRELIMINARY BUDGET BY PROGRAM
(1986-1987 Fiscal Year) (a)
Open Space Oren Space Communications General Management TOTALS
Budget Category Acquisition Program Management Program Program & Program Support All Programs)
REVENUES
Basic Property
Tax Allocation
$ :5,725,000
( Debt Service
Property Tax 671,000
Prior Years Redemptions 253,000
' State Subventions 460,000
(', Interest 800,000
(, Grants 467,000
Ili Enterprise Activities 259,000
Other 84,000
TOTAL REVENUES $ 8,719,000
PROCEEDS FROM NOTES
PAYABLE $ 9,285,000
TOTAL INCOME $18,004,000
;RESERVES * $ 1,696,076
i
* Subject to forthcoming proposed changes due to salary and benefit increases
I
DIIDPENINSULA REGIONAL OPEN SPACE DISTRICT (b)
PROPOSED PRELIMINARY BUDGET BY PROGRAM
l986-1987
Open Space Open Space ' Communications General Management TOTALS
13c�ct et Cate c�r.y ____ _Acc�t�i.si_tion Program Progr;tm _ gram & Program Support- (A11 Pr.o rams)
EXPENDITURES
Debt Service-Land
Interest $1,887,130 $ -0- $ -0- . $ -0- $1,887,130
Principal 3,350,400 -0- -0- -0- 3,350,400
SUBTOTAL DEBT SERVICE $5,237,530 $ -0- $ -0- $ -0- $5,237,530
§aalaries & Benefits
Salaries
q) Gen,Mgr.Appointees $ 133,000 $ 678,300 $ 54,800 $ 93,550 $ 959,650
p) Salary Incentive Awards -0- -0 -0- 4,000 4,000
General Manager -0- -0- -0- 69,400 69,400
Legal Counsel -0- -0- -0- 55,500 55,500
Controller $ -0- $ -0- $ -0- $ 3,900 $ 3,900
i
enefits
Gen. Mgr.Appointees $ 24,600 $ 181,000 $ 8,600 $ 15,700 a $ 229,900
General Manager -0- -0- -0- 19,100 19,100
3
Legal Counsel -0- -0- -0- 4,100 4,lt`^
ConLrolle-r. -0- -0- -0- -0-
rectors' Fees $ -0- $ -0- $ -0- $ 21,000 $ 21,000
1BTOTAL
$ 157,600 $ 859,300 $ 63,400 $ 286,250 $1,366,550
SALARIES & BENEFITS
?` a
* Subject to forthcoming proposed changes due to salary and benefit increases
j
i
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
PROPOSED PRELIMINARY BUDGET BY PROGRAM
1986-1987
Open Space Open Space Communications General Management TOTALS
Budget _Category Acquisition Program Management Program Program & Program Support (All Programs)
Services & Supplies
Legal Services $ 4,000 $ -0- $ -0- $ 11000 $ 5,000
Regular Outside Services 6,600 6,800 1,500 9,500 24,400
Land Option Fees 1,000 -0- 38,000 -0- 39,000
Contract Services 64,500 138,200 -0- 21,000 223,700
Election/Annexation -0- -0- -0- 37,200 37,200
Library & Subscriptions 550 950 600 400 2,500
Memberships & Dues 200 250 350 100 9ft
5
Rents & Leases 250 5,000 1,400 78,000
84,650
Utilities 450 14,900 -0 9,600 24,950
Postage 3,700 50 6,000 6,600 16,350
_ Printing & Duplicating 12,800 7,100 29,800 9,700 59,400
Insurance 9,000 25,500 -0- 22,000 56,500
Advertising 1,700 1,500 2,800 1,000 7,000
Maps & Aerials 400 900 -0- -0- 1,300
Private Vehicle Expenses 3,000 3,900 900 3,100 10,900
District Vehicle Expense -0- 72,300 -0- -0- 72,300
Conference/Mtg. Expenses 2,250 5,000 8,350 4,400 20,000
Training & Seminars 1,000 5,750 1,000 2,000 9,750
Maint./Repair Equipment -0- 9,500 200 1,900 11,600
Computer Expenses -0- -0- 400 1,600 2,00(
Office Supplies/Sml Equip. 200 1,600 3,150 3,600 8,550
Field Supplies/Sml Equip. 100 13,050 200 -0- 13,350
Outside Maint- Services 11,100 74,100 -0 -0- 85,200
Property Taxes -0- 6,000 -0- -0 6,000
Miscellaneous 100 -0- 100 100 300
SUBTOTAL SERVICES $122,900 $392,350 $ 94,750 1-2_,8 00 $822,800
& SUPPLIES
i
M1 DPR,,NTNSUT.,A REGTONAT, OPEN SPACt D.T.STRJ-CT (d)
PROPOSED PRELIMINARY BUDGET BY PROGRAM
1986-1987
Open Space Opoll Space Commullication s Cencral Dfzi.tlal;cnlot t TOTALS
BL1dF;(-'t CcttC ;ory (Acquisition Program Program Pr.o,Rram & 1?rogram Support (All Pro;rams)
FIXED ASSETS
New Land Purchases $ 8,000,000 $ -0- $ -0 $ -0- $ 8,000,000
Site Acquisition Expense i 118,000 -0- -0- -0-
118,000
Site Preparation Expense -0- ll,000 -0- -0- 11,000
Leasehold Improvements -0- -0- -0- 37,000 37,000
Structures & Improvements 34,750 586,350 -0- -0- 621,10f
Field Equipment -0 17,250 -0- -0- 1.7,250
)ffice Equipment 4,250 7,050 5,700 11,200 28,200
?Iehicles -0- 48,500 -0- -0- 48,500
`SUBTOTAL FIXED ASSETS $ 8-5157,000 $ 670,150 $ 5,700 $ 48,200
8,881,050
DOTAL OF ALL EXPENDITURESIA $13,675,030 $1,921,800 $163,850 $547,250 $16,307,930
Il'OTAL EXPENDITURES
EXCLUDING LAND AND
DEBT SERVICE`* $ 437,500 $1,921,800 $163,850 $547,250 $ 3,070,400
f
a
* Subject to forthcoming proposed changes due to salary and benefit increases {
3.
i
R-86-29
(Meeting 86-14
May 28, 1986)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
May 22 , 1986
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Controller 's Report on the Proposed Fiscal Year 1986-1987
Budget
The following cash flow projection shows the impact of the proposed
fiscal year 1986-1987 budget on the District 's cash position. The
District will begin the new fiscal year with an estimated cash balance
of $5 . 4 million. Together with anticipated revenues and proceeds from
the scheduled $9 .5 million note issue , this cash position is adequate
to cover debt service, operating expenses , year-end reserve requirements,
and as much as $11 million of cash for land development and acquisition.
The budget projects spending $8.7 million on land development and acquisi-
tion in 1986-1987 , leaving $2 .3 million for 1987-1988 . No cash flow
problems are expected.
CASH FLOW PROJECTION
Fiscal Year 1986-1987
(Thousands)
Beginning Cash $ 5,425
Plus :
Tax Revenue $ 7 ,109
Grant Income 467
Interest Income 800
Rental Income 259
Other Income 84
Sub Total $ 8 ,719
Net Proceeds from Note Issue $ 9 ,285
Total Income $ 18 ,004
Minus :
Debt Service $ 5 ,238
Operating Expenses 2 ,397
Site Development 673
Land Purchase 8 ,000
Sub Total $ 16 ,308
Ending Cash $ 7 ,121
Revenues
1 . Debt Service Property Tax Revenue of $670 ,940 is budgeted to cover
the principal and interest payments required by the District 's pre-
Proposition 13 debt.
2 . Regular Tax Revenue is estimated at $6. 44 million - $4 .6 million
from Santa Clara County (71%) and $1 . 8 million from San Mateo
County (29%) . This assumes increases in current secured taxes of
11% and 7 . 5% from Santa Clara and San Mateo counties respectively.
3 . Grant Income is projected at $467 ,000 . This includes $300 ,000
for the Skyline, Purisima, and Picchetti development projects.
4 . Interest Income is budgeted at $800,000. This assumes an average
investment rate of 7% and a smooth flow of land purchase outlays .
5. Rental Income is projected at $259,000 , up about 15% from this year
due to additional rental assets.
6. Other Income is estimated at $84 ,000, including $32 ,000 from the
Hassler Assessment District and $22 ,000 from Sempervirens Fund.
Reserves
If all reserves and expenditures occur as budgeted, the District 's
reserves will total $7 . 1 million at the end of the fiscal year. This
is about $3. 0 million more than required to meet the reserve require-
ment of our 1982 , 1985 , Purisima, and 1986 notes , and will adequately
fund the first half of fiscal year 1987-1988 .
Debt Service
Debt service is budgeted at $5 . 24 million. The six largest items are
the 1982 Notes ($924 ,600) , the 1985 Notes ($693 ,800) , the 1986 Notes
(estimated at $550,000) , the Hosking Notes ($493 ,300) , the Skyline
Ranch Note ($324 ,000) , and the Purisima Notes ($319 ,600) . A complete
listing of note payments will be provided in the Debt Service Annual
Claims List.
Debt Capacity
At the end of June, the District will have approximately $17.5 million
of debt outstanding compared to an official debt capacity of about
$30. 8 million, leaving an unused debt capacity of over $13 million.
The additional bonds test required by our 1982 and 1985 Notes yields
approximately the same result. The scheduled July issue of $9. 5
million of 1986 Notes will leave $3 . 6 million of unused debt capacity
available for issuance of new land contract notes in 1986-1987.
M-86-60
A. 'dA. (Meeting 96-14
May 28 , 1986)
IVI
-am= 0 40M
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 22 , 1986
TO: Board of Directors
FROM: Budget Committee (T. Henshaw, Treasurer; K. Duffy; D. Wendin)
SUBJECT: Proposed Budget for 1986-1987 Fiscal Year
Introduction: This year has been particularly busy for the Budget
Committee. Aside from normal detailed review of the proposed new
budget, the cash flow implications , and the normal salary survey, we
spent considerable extra time in reviewing the content of the Communi-
cations Program and multi-year projections for the Open Space Manage-
ment Program. In addition, we began review of the District 's benefits
program and dealt with the special topics assigned by the Board and
addressed in our recommendations. A total of 12 Budget Committee meet-
ings has been held since February 1986 , all of them publicly noticed
as open to the public. President Shelley filled in on an occasion when
a Committee member was unable to attend.
Although we :spent many hours reviewing staff 's multi-year projections
regarding the Open Space Management Program and this work is near comple-
tion, more time is needed. We intend to complete the work in late summer
or early fall. We discussed the 5-year staffing plan, a specific 3-year
capital improvements program, and 5-year overall budget projections. Since
the 1986-1987 Open Space Management budget contains , in particular,
funds for new staff positions which are part of the 5-year plan, and since
our work on this plan is not yet complete, we recommend budget approval at
this point but note that implementation of new positions is not yet re-
commended pending completion of our review.
Recommendations: We make the following recommendations for considera-
tion by the full Board:
1) Adopt in June the revised Action Plan for Implementation of the Basic
Policy of the Midpeninsula Regional Open Space District for 1986-
1987 Fiscal Year. The proposed Action Plan includes significant
changes in the Communications Program. Staffing changes in the
Open Space Management Program are subject to the same understanding
as noted below in item no. 2.
2) Adopt in June the proposed 1986-1987 budget with the understanding
that implementation of. new positions or position upgrades is subject
to further Board approval. Our assumption is that the effects of
salary and benefit increase figures to be presented in June will
be acceptable to the Board.
3) Acknowledge and approve the following items which are included in
the budget:
(a) Budget of $1300 for docent and staff recognition event (this
is approximately the amount by which the current year' s budget
for Director compensation is underspent) .
(b) Salary Incentive Award budget of $4 ,000 , plus $300 for related-
PERS contributions .
4) In addition to the Budget and Legislative Committees, which are
standing committees, make committee member attendance at the fol-
lowing committees compensable:
(a) Dog Committee
(b) Public Transportation Committee
(c) Santa Clara County Parks Liaison Committee when formally
meeting
(d) Land Acquisition Policy Committee
(e) Preservation 2020 Task Force when formally meeting
Assignments to the Picchetti Winery and Thornewood Restoration
Committees and the Docent and Staff Recognition Event Committee
would not be compensable.
5) Charge the Budget Committee with completing its review of the Five-
Year Staffing Study, Three-Year Capital Improvement Proqram, and
Open Space Management Budget Guidelines (or substitute for them) .
Committee to report back to the Board by fall.
6) Charge the Budget, Committee with completing its review of staff' s
study of District benefits, flexible benefit plan, and total compen-
sation, preceding staff' s presentation to the Board.
M-86-56
(Meeting 86-14
May 28 , 1986)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 21 , 1986
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: C. Britton, Land Acquisition Manager
SUBJECT: Consent for Assignment of Leases on Skyline Ridge Open
Space Preserve
Recommendation: I recommend that you approve the assignment of the
"Family Compound, " "Grazing, " and "Woodward" leases to Ronald D. Emerson
and Lindsay Wasserman Emerson, and authorize the President of the Board
to execute the attached Consent of Lessor agreement.
Background: On January 27 , 1982 , you approved the purchase of the
Skyline Ranch property (see report R-82-6 , dated January 21, 1982) .
That purchase included several leases back to the owners (Wasserman
and Allen) in addition to a modification of the existing Christmas
tree farm lease with the same parties on the east side of Skyline
Boulevard (originally part of the Investment .Corporation of Philadelphia
property) . As a part of each lease, the District as lessor must consent
to any assignment. On October 26 , 1983 (see memorandum M-83-126 , dated
October 20, 1983) all of the leases were assigned solely to the Wasserman
family, with District consent.
Discussion: The Wasserman family has now agreed to terms under which
all of these leases (Family Compound, Grazing, and Woodward Christmas
tree farm east of Skyline) would be transferred to Ronald D. Emerson
and Lindsay Wasserman Emerson, the only family members that currently
occupy the site. As part of this assignment, there will be a reduction
in the number of family members from 13 to 6 whose lives measure the
length of the Family Compound lease.
A
1:
8604 . 11-1
CONSENT OF LESSOR
The Midpeninsula Regional Open Space District , as Lessor
under the Family Compound Lease, the Grazing Lease and the
Woodward Lease, all as described in the foregoing Agreement to
Assign Leases , hereby approves and consents to the foregoing
assignment of said Leases to Ronald D. Emerson and Lindsay
Wasserman Emerson.
Additionally, the Midpeninsula Regional Open Space
District , as Lessor , and Ronald D. Emerson and Lindsay
Wasserman Emerson, as the substituted Lessee under the Family
Compound Lease, hereby amend said Family Compound Lease by
replacing the present Exhibit A attached thereto with the
Exhibit A attached hereto . Except for the amendment just
stated, all remaining terms and provisions of the Family
Compound Lease are unchanged and shall remain in full force and
effect .
MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT, a public district
By:
Edward G. Shelley
President , Board of Directors
Date .
Attest :
District Clerk
Ronald D. Emerson
Lindsay asserrnan Emerson
9050H
EXHIBIT A
Year of
Name Address Birth
Lindsay Wasserman P.O. Box . 312 , Star Route 2
Emerson La Honda , California 94020 1960
Ronald D. Emerson P.O. Box 312 , Star Route 2
La Honda, California 94020 1954
Andrea S. Wasserman 239 Central Park West
New York, New York 10024 1962
Marion Wasserman 239 Central Park West
New York, New York 10024 1967
Ellen Wasserman Miller c/o 161 Argilla Road 1959
Ipswich, Massachusetts 01938
Marie Wasserman Ruiz c/o 161 Argilla Road 1961
Ipswich, Massachusetts 01938
i
9050H
M-86-57
(Meeting 86-14
May 28 , 1986)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 21, 1986
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: J. Fiddes, Administrative Services Manager
SUBJECT: Calling of District Election and Requests for
Consolidation of Services
Recommendation: I recommend that you call a District election for
Wards 1, 2 , 5, and 6 by adopting the attached Resolution of the Board
of Directors of the Midpeninsula Regional Open Space District Calling
Election and Requesting Consolidation (Santa Clara County) and the
attached Resolution of the Board of Directors of the Midpeninsula
Regional Open Space District Calling Election and Requesting Consoli-
dation (San Mateo County) .
Discussion: Four of the seven wards of the District are scheduled
to elect Directors this November. The wards (see attached map)
and their incumbent Directors are:
Ward General Description Incumbent
1 Los Gatos, Monte Sereno, Katherine Duffy
Saratoga, portions of
Cupertino
Los Altos, portions of Los Daniel Wendin
Altos Hills, portions of
Cupertino and Sunnyvale
5 Palo Alto, Stanford, portions Nonette Hanko
of Los Altos Hills and East
Palo Alto
6 Menlo Park, Atherton, Ladera, Harry Turner
Portola Valley, Woodside,
portion of East Palo Alto
In preparation for the November 4 General Election, it is necessary
for you to call an election in the District at this time and request
consolidation services from Santa Clara and San Mateo Counties. The
nomination period for the election will open on Monday, July 14 and
close on Friday, August 8.
In addition, it is necessary for the District Clerk to relay to the
Registrar of Voters in each County the Board ' s policy regarding pay-
ment of candidate statements and number of words to be included in
each statement. Your current policy on this matter is contained in
M-86-57 Page two
Section 2. 12 of your Rules of Procedure and reads as follows :
In those wards where two or more candidates have
qualified to appear on the ballot, candidates ' state-
ments of qualifications, (and, if provided by the
respective county for county candidates, Spanish
translations of candidates ' statements for those
requesting them) up to a maximum of 200 words, shall,
if requested, be provided by the District at its
expense pursuant to the Elections Code of the State
of California, and that no such candidate shall be
billed for availing himself or herself of these
services. In the case where there is a single
candidate qualified to appear on the ballot, and
the candidate requests that his or her candidate' s
statement be included in official election material
distributed to voters, the District shall bill such
candidate for the cost thereof, including costs
related to Spanish translations.
Election costs are estimated at this time at $20,000 for Santa
Clara County wards and $13, 000 for San Mateo County wards. In
light of the increasing costs of District elections, the Santa
Clara County Assistant Registrar of Voters has questioned whether
the District might want to consider cancelling an election in a
ward where only a single candidate has filed nomination papers.
Historically, the District has never done this; however, Section
5528 of the Public Resources Code reads as follows :
5528. Laws governing subsequent elections:
All elections and nominations of candidates
for directors subsequent to the first shall
be held and conducted in accordance with the
general election laws of the State as near
as they may be applicable when not in conflict
with this article.
The Assistant Registrar of Santa Clara County cites two sections
in the California Elections Code that might permit the District
to cancel an election in a ward where no one, or only one candidate
files, as long as they are not in conflict with any other part of
the District' s enabling legislation. It appears that in the case
where no one, or only one candidate files in award , the Board
could appoint to the office of Director the person who has been
nominated or appoint to the office any eligible elector if no one
has been nominated.
If you wish this matter to be analyzed, District Legal counsel
should be so instructed, either now or later.
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT CALLING ELECTION AND REQUESTING
CONSOLIDATION (SANTA CLARA COUNTY)
WHEREAS, Public Resources Code Section 5530 requires
that an election be held within the territory of the Midpeninsula
Regional Open Space District at the time of the general election
on November 4, 1986, for the election of three (3) Directors
of the District, and
WHEREAS, a general statewide election will be held within
Santa Clara County on that date;
NOW, THEREFORE, the Board of Directors of the Midpeninsula
Regional Open Space District does resolve as follows:
1. Pursuant to Public Resources Code Section 5530, the
Board of Directors of the Midpeninsula Regional Open
Space District does call an election in the District
for the election of three (3) members of the Board of
Directors of the District in Wards 1, 2 and 5 on
Tuesday, November 4, 1986.
2. That said election be consolidated with the statewide
general election to be held in Santa Clara County on
said date.
3. That the election precincts, polling places, voting
booths, and election officials in each of the precincts
shall, to the extent practicable, be the same as pro-
vided for the statewide election on said date, as pre-
scribed by the ordinance, order, resolution or notice
of the Board of Supervisors of said County calling,
providing for or giving notice of such other election
and which sets forth such precincts, voting booths,
polling places and election officials.
4. That the Board of Supervisors of Santa Clara County is
hereby authorized and instructed to canvass the returns
of said election for the office of members of the Board
of Directors of the Midpeninsula Regional Open Space
District and is requested to certify the results of
said election to the Board of Directors of the District.
5. The boundaries of the wards or subdivisions , for the
purpose of electing Directors, shall be the same as
those established by the Board of Directors of the
Midpeninsula Regional Open Space District in Resolution
82-29 adopted on July 14, 1982 and as amended through
District-related annexation proceedings.
6. The Board of Directors further requests, pursuant to
Elections Code Section 22003, that the County Clerk,
Registrar of Voters or other appropriate County official
be authorized to render services to the District relating
to the conduct of said election. The services shall be
of the type normally performed by such County official (s)
in assisting the clerks of special districts in the conduct
of elections including, but not limited to, checking
registrations, printing and mailing ballots, ballot
arguments, candidates' statements, hiring election
officers and arranging for polling places , and providing
and distributing election supplies.
7. The Clerk of the Midpeninsula Regional Open Space District
is hereby authorized to hire the services of the appro-
priate officials of said County to aid in the conduct of
said election as hereinabove provided, and the General
Manager of the District is hereby authorized and directed
to pay the cost of said services, provided that no payment
shall be made for services which said County officials
are otherwise required by law to perform.
8. The District Clerk is hereby directed to submit a certi-
fied copy of this resolution to the Board of Supervisors
of the County of Santa Clara, and to the appropriate
County elections officials of said County,
i r
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT CALLING ELECTION AND REQUESTING
CONSOLIDATION (SAN MATEO COUNTY)
WHEREAS, Public Resources Code Section 5530 requires
that an election be held within the territory of the Midpeninsula
Regional Open Space District at the time of the general election
on November 4, 1986, for the election of two (2) Directors of the
District, and
WHEREAS, a general statewide election will be held within
San Mateo County on that date;
NOW, THEREFORE, the Board of Directors of the Midpeninsula
Regional Open Space District does resolve as follows :
1. Pursuant to Public Resources Code Section 5530, the
Board of Directors of the Midpeninsula Regional Open
Space District does call an election in the District
for the election of two members of the Board of
Directors of the District in Wards 5 and 6 on Tuesday,
November 4 , 1986.
2. That said election be consolidated with the statewide
general election to be held in San Mateo County on
said date.
3. That the election precincts, polling places, voting
booths, and election officials in each of the precincts
shall, to the extent practicable, be the same as pro-
vided for the statewide election on said date, as
prescribed by the ordinance, order, resolution or
notice of the Board of Supervisors of said County
calling, providing for or giving notice of such other
election and which sets forth such precincts, voting
booths, polling places and election officials .
4. That the Board of Supervisors of San Mateo County
is hereby authorized and instructed to canvass the
returns of said election for the office of members of
the Board of Directors of the Midpeninsula Regional
Open Space District and is requested to certify the
results of said election to the Board of Directors
of the District.
5. The boundaries of the wards or subdivisions, for
the purpose of electing Directors, shall be the same
as those established by the Board of Directors of the
Midpeninsula Regional Open Space District in Resolution
82-29 adopted on July 14, 1982 and as amended through
District-related annexation proceedings.
6 . The Board of Directors further requests , pursuant
to Elections Code Section 22003, that the County
Clerk, Registrar of Voters or other appropriate
County official be authorized to render services
to the District relating to the conduct of said
election. The services shall be of the type
normally,.'performed by such County official (s)
in assisting the clerks of special districts in
the conduct of elections including, but not limited
to, checking registrations, printing and mailing
ballots, ballot arguments, candidates' statements,
hiring election officers and arranging for polling
places, and providing and distributing election
supplies.
7. The Clerk of the Midpeninsula Regional Open Space
District is hereby authorized to hire the services
of the appropriate officials of said County to aid
in the conduct of said election as hereinabove
provided, and the General Manager of the District
is hereby authorized and directed to pay the cost
of said services, provided that no payment shall
be made for services which said County officials
are otherwise required by law to perform.
8. The District Clerk is hereby directed to submit a
certified copy of this resolution to the Board of
Supervisors of the County of San Mateo, and to the
appropriate County elections officials of said
County.
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M-86-59
(Meeting 86-14
May 28 , 1986)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 22, 1986
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: J. Fiddes, Administrative Services Manager
SUBJECT: Rescheduling of the June 25 Regular Meeting
Recommendation: I recommend that you reschedule your June 25 , 1986
Regular Meeting to Wednesday, June 18 , 1986 beginning at 7 : 30 P.M.
at the District office .
Discussion: Earlier, a quorum of the Board was not expected to be
present for the scheduled second meeting in June (June 25) , and the
meeting was tentatively rescheduled for June 18. Although it now
appears that a quorum would be present on June 25 , it also appears
that more Directors would be able to attend on June 18. Additionally,
some vacation planning has proceeded on the basis of working around
the June 18 date.
H
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: F.Y.I.
DATE: May 28 , 1986
(over)
i!
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
May 28, 1986
Deborah Swartfager
Town Manager
Town of Los Gatos '
P.O. Box 949
Los Gatos, CA 95031
Subject: Sierra Azul Open Space Preserve
Cooperative Project - Eilertsen Property
Dear Ms. Swartfager:
In accordance with Section 7 of. that certain Joint Powers Agree-
ment dated March 26, 1986, I have enclosed a copy of the escrow
closing statement and a duplicate copy of the Policy of Title
Insurance for the subject 125 acre property. Please direct your
attention to exceptions 5 and 6 in the title insurance policy
which refer to the record interests of the Town in this public
open space parcel. Also enclosed is an endorsed copy of the
recorded Park, Recreation, Scenic and Open Space Easement in
favor of the Town of Los Gatos. Delivery of these documents
concludes this transaction, except for future District require-
ments to apprise the Town of any proposed recreational and/or
open space enhancement projects.
It has been a pleasure working with you and members of your
staff on this project. The District Board. of Directors and
particularly Director Katherine Duffy are very appreciative
of the philosophical and financial support the District has
received from the Town of Los Gatos on this and previous open
space preservation efforts in the Los Gatos area.
Si e ly,
ig Br i SR/WA
Landl/Acquisition Manager
LCB:cac r
Enclosures
cc: Mary Jo Levenger, Town Attorney
Lee Bowman, Director of Planning
Robert Bryant, Director of Parks,
Forestry and Public
Works Maintenance
MROSD Board of Directors -`_
Herbert A.Grench,Genera!Manager Board o/Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
CI.AD;S No. 86-10
Meeting 86-14
MIDPENINSUL.. REGIONAL OPEN SPACE DISTRICT Date. May 28, 1986
REVISED
C L A I M S
Amount Name
Description
9483 1 ,039.24 Adia Personnel Services Temporary Office Help
9484 2,685.00 Advanced Process Machinery, Inc. Water Storage Tank
9485 43.47* Aero Spec Delivery Delivery Services
9486 13.64 AmeriGas Tank Rental
9487 60.00 Association of Environmental
Professionals District Membership
9488 408.43 AT&T Information Systems Group Telephone Equipment
9489 8,947.50 Baron Welding & Iron Works Iron Gates
9490 27.00 Bay Planning Coalition Library Document
9491 641 .93 Betts Spring Company Inc. Overload Springs
9492 112.40 L. Craig Britton Reimbursement--Conference Expense
9493 1 ,000.00 California Advocates, Inc. Legislative Consultant Fee--May
9494 69.43 Clarks Auto Parts Parts for District Vehicles
9495 871 .40 Clements & Associates Engineering Study Appraisal
9496 56.21 Contemporary Engraving Co. , Inc. Name Pins for Docents
9497 5.00 Creek Currents Subscription
9498 17.94 Creutzburg, Inc. Field Supplies
9499 264.69 Alice Cummings Reimbursement--Conference Expense and
Private Vehicle Expense
9500 142.00 Dennis Danielson Reimbursement--Towing Expense
9501 356.32 Dyna Med, Inc. Medical Equipment
1
9502 1 ,026.74 Pete Ellis Dodge District Vehicle Repair
9503 19o.8i Emergency Vehicle Systems Equipment for District Vehicle
9504 278.70 John Escobar Reimbursement--Conference Expense and
Ranger Office Equipment
9505 200.00 John P. Estes Mt. Umunhum Road Work
9506 111 .40 Jean Fiddes Reimbursement--Conference Expense
9507 646.28 Foothill Safety, Inc. Ranger Protective Clothing
9508 350.00 Raye Girouard Patrol Services--May
9509 318.64 William Glass Trucking Base Rock for Purisima Whole Access Trai_t',
9510 274.79 Herbert Grench Reimbursement--CPRSand Not-So-Annual
9511 Conferences
31 .50 Mary Gundert Private Vehicle Expense
9512 108.40 David Hansen Reimbursement--Conference Expense
9513 7.57 Harbinger Communications Computer Expense
9�14 80.38 Teena Henshaw Reimbursement--Conference Expense
9515 350.00 Hodnick Design Design Services
9516 111 .44 Hubbard & Johnson Field Supplies
9517 509.59 The Hub Schneiders Ranger Uniforms
Claims No. 86-10
Meeting . 86-14
Date: May 28, 1986
:c REVISED -
Amount Name Description
9518 97.00 Emma Johnson Reimbursement--Subscription and Office
Supplies
9519 552.89 Lawrence Tire Services, Inc. Tires for District Vehicle
9520 750.74 Los Altos Garbage Company Dumpster Rental
9521 44.49 -Los Altos Stationers Office Supplies
9522 114.71 Minton's Lumber & Supply Field Supplies
9523 933.32 Monta Vista Garden Center Fill Dirt for Storm Damage
9524 42.20 Mt. Unumhum Owners Association Road Repairs
9525 60.97 Michael Newburn Reimbursement--Uniform Expense
9
9526 63.92 Joyce flicholas Private Vehicle Expense
9527 116.40 Stanley Norton Reimbursement--Conference Expense
9528 389.94 On-Line Business Systems, Inc. Computer Expense
9529 255.05 Orchard Supply Hardware Field Supplies
9530 354.77 Pacific Gas and Electric Company Utilities
9531 145.22 Pacific Hardware Field Supplies
9532 1 ,368.07 Pacific Bell Telephone Service and Installation
9533 68.87 PAD Travel Out-of-Town Meeting Expense Charges
9534 28. 17 Peninsula Oil Company Field Supplies
9535 153.01 Redwood Trade`Bindery Brochure Folding
9536 500.00 Chris Sanger Reimbursement--Down Payment--Water Tank
9-537 210.00 E. R. Sheehan Trail Layout--Los Gatos Creek
9538 816.95 John Shelton, Inc. Field Supplies
9539 13.84 - Skyline County Water District Water Services
9540 48. 10 David Topley Reimbursement--Field Supplies
9541 217.80 Times Tribune Legal Advertising--Ordinance 86-1
9542 800.00 United State Postmaster Postage
954323 :6 Valley Title Company Title Fees--North
9544 99.67 Lisa Varney Reimbursement--Guide Books
9545 269.09 Voss Materials Base Rock
9546 45.90 Warren, Gorham & Lamont, Inc. Library Document
9547 291 .90 West Coast Shoe Company Ranger Uniform Expense
j 9548 16.54 Willis Photo Lab Photo Development
9549 403.35 Xerox Corporation Maintenance Agreement
9550 430.42 Yardbird Equipment Sales Parts for District Equipment
9551 100.00 ZZZ Sanitation Company Sanitation Services
9552 1 ,221 .93 Blase, Valentine & Klein Legal Services--Deferred Compensation
Plan
'I
Issued as emergency check on May 21 , 1986
Claims No.'._..86-10 __
Meeting 86-14
Date: May 28, 1986
REVISED
Amount Name Description
9553 374.00 Gar A Tate ~
Y : Meal Sessions, Not-So-Annual Parks and
Open Space Conference
9554 207.02 Pettyash
Y Office and Field Supplies, Postage.,
Meal Conferences, Film Processing
and Private Vehicle Expense
1
f
i
CLAINy; No. 8 6-I o
-• Meeting 86-14
MIDPENINSUL.. REGIONAL OPEN SPACE DISTRICT Dater May 28, 1986
REVISED
C L A I M S
Amount Name Description
9483 1 ,039.24 Adia Personnel Services Temporary Office Help
9484 2,685.00 Advanced Process Machinery, Inc. Water Storage Tani.
9485 43.47* Aero Spec Delivery Delivery Services
9486 13.64 AmeriGas Tank Rental
9487 60.00 Association of Environmental
Professionals District Membership
9488 408.43 AT&T Information Systems Group Telephone Equipment
9489 8,947.50 Baron Welding & Iron Works Iron Gates
9490 27.00 Bay Planning Coalition Library Document
9491 641 .93 Befits Spring Company Inc. Overload Springs
9492 112.40 L. Craig Britton Reimbursement--Conference Expense
9493 1 ,000.00 California Advocates, Inc. Legislative Consultant Fee--May
9494 69.43 Clarks Auto Parts Parts for District Vehicles
9495 871 .40 Clements & Associates Engineering Study Appraisal
9496 56.21 Contemporary Engraving Co. , Inc. Name Pins for Docents
9497 5.00 Creek Currents Subscription
9498 17.94 Creutzburg, Inc. Field Supplies
9499 264.69 Alice Cumminas Reimbursement--Conference Expense and
Private Vehicle Expense
9500 142.00 _ Dennis Danielson Reimbursement--Towing Expense
9501 356.32 Dyna Med, Inc. Medical Equipment
9502 1 ,026.74 Pete Ellis Dodge District Vehicle Repair
9503 190.81 Emergency Vehicle Systems Equipment for District Vehicle
9504 278.70 John Escobar Reimbursement--Conference Expense and
Ranger Office Equipment
9505 200.00 John P. Estes Mt. Umunhum Road Work
9506 111 .40 Jean Fiddes Reimbursement--Conference Expense
9507 646.28 Foothill Safety, Inc. Ranger Protective Clothing
9508 350.00 Raye Girouard Patrol Services--May
9509 318.64 William Glass Trucking Base Rock for Purisima Whole Access Trai.1
9510 274.79 Herbert Grench Reimbursement--CPRSand Not-So-Annual
Conferences
9511 31 .50 Mary Gundert Private Vehicle Expense
9512 108.40 David Hansen Reimbursement--Conference Expense
9513 7.57 Harbinger Communications Computer Expense
9514 80.38 Teena Henshaw
Reimbursement--Conference Expense
9515 350.00 Hodnick Design Design Services
9516 111 .44 Hubbard & Johnson Field Supplies
9517 509.59 The Hub Schneiders Ranger Uniforms
�I 1
Claims No. 86-10
Meeting 86-14
Dater May 28,` 1986'
REVISED
Amount Name Description
9518 97.00 Emma Johnson Reimbursement--Subscription and Office
Supplies
9519 552.89 Lawrence Tire Services, Inc. Tires for District Vehicle
9520 750.74 Los Altos Garbage Company Dumpster Rental
9521 44.49 Los Altos Stationers Office Supplies
9522 114.71 Minton's Lumber & Supply Field Supplies
9523 933.32 Monta Vista Garden Center Fill Dirt for Storm- Damage
9524 42.20 Mt. Unumhum Owners Association Road Repairs
9525 60.97 Michael Newburn Reimbursement--Uniform Expense
9526 63.92 Joyce Nicholas Private Vehicle Expense
9527 116.40 Stanley Norton Reimbursement--Conference Expense
9528 389.94 On-Line Business Systems, Inc. Computer Expense
9529 255.05 Orchard Supply Hardware Field Supplies
9530 354.77 Pacific Gas and Electric Company Utilities
9531 145.22 Pacific Hardware Field Supplies
9532 1 ,368.07 Pacific Bell Telephone Service and Installation
Charges
9533 68.87 PAD Travel Out-of-Town Meeting Expense
9534 28. 17 Peninsula Oil Company Field Supplies
9535 153.01 Redwood Trade'Bindery Brochure Folding
9536 500.00 Chris Sanger Reimbursement--Down Payment--Water Ta= '
9.537 210.00 E. R. Sheehan Trail Layout--Las Gatos Creek
9538 816.95 John Shelton, Inc. Field Supplies
9539 13.84 Skyline County- Water District Water Services
9540 48. 10 David Topley Reimbursement--Field Supplies
9541 217.80 Times Tribune Legal Advertising--Ordinance 86-1
9542 22800.00 United State Postmaster Postage
9543 z23i 4 Valley Title Company Title Fees--North
9544 99.67 Lisa Varney Reimbursement--Guide Books
9545 269.09 Voss Materials Base Rock
9546 45.90 Warren, Gorham & Lamont, Inc. Library Document
9547 291 .90 West Coast 'Shoe Company Ranger Uniform Expense
9548 16.54 Willis Photo Lab Photo Development
9549 403.35 Xerox Corporation Maintenance Agreement
9550 430.42 Yardbird Equipment Sales Parts for District Equipment
5551 100.00 ZZZ Sanitation Company Sanitation Services
9552 1 ,221 .93 Blase, Valentine & Klein Legal Services--Deferred Compensation
Plan
I
* Issued as emergency check on May 21 , 1986
Claims No.LL 86-10 -__ __...
Meeting 86-14
Date: May 28, 1986
REVISED
Amount Name Description
9553 374.00 Gary A. Tate Meal Sessions, Not-So-Annual Parks and
Open Space Conference
9554 207.02 Petty Cash Office and Field Supplies, Postage.,
Meal Conferences, Film Processing
and Private Vehicle Expense
I
j