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Home My Public Portal About2022-42 Resolution Approving a Contract for Lawncare Services with BullDawg Lawncare LLCRESOLUTION 2022-42 RESOLUTION APPROVING A CONTRACT FOR LAWNCARE SERVICES WITH BULLDAWG LAWNCARE, L.L.C. WHEREAS, the City of Riverdale, Iowa ("City") is a municipal corporation, organized and operating under the laws of the State of Iowa; and, WHEREAS, the City's current vendor for lawncare services (e.g. mowing, trimming, removing landscape debris, etc.), S&R Lawncare & Snow Removal & Landscaping & Lawn Treatments ("S&R"), has broken the current contract without proper notice; and, WHEREAS, the City requires a vendor to maintain the grounds at its properties; and, WHEREAS, BuIlDawg Lawncare, L.L.C., was recommended as an emergency substitute for service; and, WHEREAS, BuIlDawg, Lawncare, L.L.C., has agreed to provide services for mowing seasons 2022, 2023, and 2024 at a price of $26,000 in 2022 (prorated to $19,500 pro -rated for the remainder of the season), $26,520 in 2023, and $27,056 in 2024; and, WHEREAS, the City has budget and approved funds for grounds maintenance; and, WHEREAS, the funding source for this action is # 001-430-6320 Parks -Mowing Contract (75%) and # 001-650-6310 City Hall -Bldg Maint/Repair (25%). NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Riverdale, Iowa, that: Section 1: The Mayor is authorized and directed to enter into an agreement with BuIlDawg Lawncare, L.L.C., for mowing seasons 2022, 2023, and 2024 at an annual rate of $19,500, $26,500 and $27,056 respectively. Passed and approved this 14th day of June 2022. Anthony Heddlesten, Mayor ATTEST: Kent Royster, C. Clerk City of Riverdale, Iowa 110 Manor Drive, Riverdale, Iowa 52722 1 (563) 355-2511 1 www.riverdaleia.org 2 Road 3 842635003 Road 4 8426330001 Road 5 8426350041 Road 6 842337001 7 842339013 8 842339019 9 Unnamed Parcel CITY OF RIVERDALE MOWING REQUEST FOR CONTRACT This REQUEST FOR PROPOSAL covers mowing, trimming, spraying and general maintenance of city lawns, and Multi -use Trails throughout the City of Riverdale. Contract Period: The maintenance period shall be from April 1 through November 3o of each year. A multi -year contract is desired. First year of contract is April 1, 2022. Please return Bid by NO LATER THAN March 15, 2022. PROPERTIES TO BE MAINTAINED: Weekly service 1. Cutting height shall be 3.5-5 inches Parcel Description 1 842607001 City Easement for the Mississippi River Trail extending from Duck Creek to Bellingham Road, and around the Bellingham Road MRT trailhead 842635002 City Easement for the Mississippi River Trail parallel Bellingham City Easement for the Mississippi River Trail parallel Bellingham City Easement for the Mississippi River Trail parallel Bellingham City Easement for the Mississippi River Trail parallel Bellingham City Easement for the Mississippi River Trail parallel to US -67 City Easement for the Mississippi River Trail parallel to US -67 City Easement for the Mississippi River Trail parallel to US -67 City easement for the Mississippi River Trail parallel to Bellingham Road crossing railroad tracks 10 Unnamed Parcel City easement for Mississippi River Trail parallel to Bellingham Road along US -67 11 Unnamed Parcel City Easement for the Mississippi River Trail parallel to Bellingham Road along US -67 12 Unnamed Parcel City Easement for Duck Creek Trail parallel to US -67 13 Unnamed Parcel Realignment of Belmont Road at Valley Drive 14 842617141-1 Van Gundy for Duck Creek Bike Path Trailhead 15 842617141-2 Van Gundy for Duck Creek Bike Path Trailhead 16 842633121 Peggy's Park 17 842339015 City owned land for Mississippi River Trail parallel to US -67 18 84235220A-1 City Hall Grounds 19 842351101 Bicentennial Park 20 842345003 Veterans Memorial Park 21 842601005 Wooded Area of Duck Creek Tributary 22 84233303 Wooded Area of Duck Creek Tributary INSURANCE: The contractor will at Contractor's sole cost and expense, obtain and maintain during the Term and renewal or extension thereof): (a) a commercial, general liability policy insuring Contractor and naming the City of Riverdale as an additional insured) against liability arising out of the work is an amount not less than $500,000 combined single limit, bodily injury and property damage per occurrence and $1,500,000 in the aggregate, and (b) worker's compensation insurance in the applicable statutory limits. Such insurance policies shall name the City of Riverdale as additional insured under the policy. The policies will insure performance by Contractor of the indemnity provisions below. The limits or coverage of such insurance will not, however, limit the liability of the Contractor hereunder. The Contractor shall provide a copy of the insurance certificates the City of Riverdale, Iowa. HOLD HARMLSS AGREEMENT: 1. Contractor shall indemnify, defend and hold harmless the City of Riverdale and, its officials and employees from and against any and all losses, liabilities, claims, damages, actions, fines, penalties, expenses or costs (including court costs and reasonable attorneys' fess ("Losses") arising out of the negligence, recklessness, willful misconduct of the contractor or is employees, officers, or directors in performing the work. 2. Notwithstanding any other provision of this contact or anything to the contrary that may be provided for by operation of law, neither party shall be liable to the other party for lost profits, lost revenue, loss of anticipated busines, or any other form of indirect, incidental, special, consequential, exemplary, or punitive damages, even if that party has been informed of the possibility of such damages, even if damages are foreseeable, whether as a result of breach of contract, breach of warranty, tort, negligence or otherwise. The indemnities this Section shall be the sole and exclusive remedy available to each party hereunder. SEVERABILITY: If a provision of this Agreement is or becomes illegal, unenforceable, or invalid in any jurisdiction, it shall not affect (1) the enforceability or validity in that jurisdiction of any other provision of this Agreement, or (2) the enforceability or validity in other jurisdictions of that or any other provision of this Agreement. TERMINATION: Either party may terminate this contract by giving ninety (90) days written notice. The City of Riverdale may cancel this contract without cause. Riverdale may termination being effective immediately upon written notice to the Contractor. "Cause" shall mean (i) any act by the Contractor of personal dishonesty, embezzlement, misappropriation of the City of Riverdale assets; (2) unlawful possession or use by the Contractor of narcotics or any illegal substances at any time, illegal intoxication of the Contractor when performing the work for the City of Riverdale; (3) negligence by the Contractor of any of its duties under this contract; or (4) negligent or willful conduct by the Contractor that is materially and demonstrably injurious to the City of Riverdale or the public or creates a danger to the public. For the purpose of this paragraph, any reference to "Contractor" also references Contractor's employees, agents and subcontractors. TRIMMING: Trimming is defined by using a portable weed trimming device around any permanent features such as buildings, fences, walkways, roadways, etc. to remove vegetation more than 3.5 inches. Should occur at least monthly. Edging wherever it meets a curb, mulch and/or sidewalk. BLOWING: 1. Blowing off street gutters, driveways, and walkways. This section is required in order to be in accordance with the City of Riverdale MS4 permit requirements; every reasonable effort should be made to keep landscaping waste out of the City's storm sewer system. 2. Blowing around City Hall particularly around front door and side doors to eliminated spiderwebs and debris collected in corners. AERATION: Aeration shall be completed between September i and October 2ot''; annually. SEEDING: Any area with less 50% grass cover at the time of aeration shall be overseeded with IADOT Seed Mix 1(one) or Type 6 (six) shall be used at locations within the right-of-way streets and highways. Type 1 shall be used at all outside of the right-of-way. In heavily shaded areas, fine fescue shall be used exclusively for overseeding. Seeding shall also complete between September 1 and October loth; annually. GENERAL: All collected leaves, grass clippings, trimmings and other debris shall be removed from the City and properly disposed of by the contractor. A complete manicured look shall be given to all grounds. Billing will be the first of every month. Any other requested work other than scheduled work is to be discussed and a price will be quoted at that time. During, the term of the contract should the City of Riverdale obtain more lands the contract will added to accordingly. EQUIPMENT: The Contractor represents and warrants to the City of Riverdale that all equipment in the performance of the work is, always in good and operating condition, in compliance with al applicable state, local and federal laws and regulations. List of all relevant equipment: Equipment Description 1 I 2 3 • 4 5 6 Attach a separate sheet if needed. COMM UN1CA1'ION: The contractor will supply the City of Riverdale a monthly report containing the dates, hours, nneratinns. nneratinns. enninment used and amnnnts of resnilrC.es used in relation to the contract. All citizen's issues concerning this contact will be routed to the City of Riverdale's contacts. 111C eU11LEttla Wlll Ue reviewed annually. rile cullLL tewr arid die t.,uy Ul ltiveruale s eonu'aels will meet annually the second Wednesday in December to review the performance of the Contractor. Y lR1MNATi(1N• The contractor shall provide two (2) twenty-four (24) hour contacts: n.._ . _.,.n trazt::_: lies- ciLi\1Ae\,pt_l i Mailing Address: city. oi1+'2_ Cellular Number: 1I _ 354h Ate. 70C-96/ -Vol business lNumoer: 706-961 —9es0 f Project Manager: /\uS\l'n CI exe,y s vlaliing Address: g 3a 1 6'3'a Ave. trJ City: M 1 v.„ State: L ULat.C:. Zip: al026y Cellular Number: 309-a 006cq The City of Riverdale's Contacts are as follows: Primary Contact: City Administrator 110 Manor Drive veraale, Iowa 52722 Office Number: (563)355-2511 Secondary Contract: Mayor lie Manor Drive Riverdale, Iowa 52722 Office Number: (563)355-2511 Cell. Number: (563)949-2056 The City of Riverdale wishes to break out the Mowing Costs: YEAR. i' O0°I O 1 ockt li 1, s-oo° 00 YEAR 2: I 106)(S-01-01 YEAR 34 r o 5—& SPRING AND CLEAN-UP: i. Edging shall be reset where needed 2. Bush -hog fence -line and storm sewer tract spring, early summer, and fall to keep trees and brush from taking over (Spraying of fence line to keep vines, brush, and trees out of the fence area is allowed). FERTILIZING: The contractor must notify the City 1(one) week prior to fertilizing. State code requires this to be posted. As well as posted on -site with Pesticide ID Spray Card flags that clearly state that when the chemicals have been applied. No fertilizer or herbicide in bedded and grass areas Meyers) property on Manor Drive. Fertilization rates shall be determined in consultation with the ISU extension and soil tests. Examples of the requested flags: DATE: TIME: PESTICIDE APPLICATION DO NOT ENTER DONTREki 'E WI FOR NNa CtOoMPiA'rN-. PESTICIDE APPLICATION PLEASE KEEP OFF CP VA" 10011 J.11 tAStl 4,llfISCQ01 VI xltell4'F:1E, ihtel ix 1. Spring: Pre -emergence crabgrass control shall be applied between April 15th and May is' 2. Summer: Fertilizer and broadleaf -weed control 3. Late Summer: Fertilizer and lawn food 4. Fall: Fertilizer and Broadleaf -weed control paragraph, any reference to "Contractor" also references Contractor's employees, agents and subcontractors. FURTHER REQUIREMENTS: Applicant must provide three references: Name: Bole, ivkAurcii Name: 164\ V e› ( tAtA rkr Name: Z Years In Business: g Submitted this Contractor's Name: Address: City, State, and Zip: Phone: 309 - 737- 03d5 - Phone: 3o - a30- a 188 Phone: (.9<--)61 o day of oll ‘/a6 -s_ Phone Contract Number: 706— 7 6/`1c30 Signature; Accepted this I ( Mayor Anthony Heddlesten City of Riverdale day of / J Ne- ATTEST: 202, 202_. Kelly yell, Deputy City Clerk Bull®awg Lawncare LLC Equipment list for Icafon: 2017 John deere 652R 2018 Jclan deere 661R 2021 cub cadet zt2 50" 2022 craftsmen z5400 46" 2015 wright b stander Multiple push mowers Multiple commercial weed eaters Multiple blowers Pull behind spreaders Pull behind sprayers General hand tool (all tools are in the trailer at all times) 2-30" poly rakes 2- 14 tined metal hd rakes spade shovel Square point shovel Hand saw Hedge shears Shears short and long handled Round point shovel Root assassin round point shovel Backpack sprayer Hand sprayer Push spreaders DATE (MM/0DIYYYY) 0610712022 INSURANCE® RTIFICATE OF LIA E _ NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT SUED AS A MATTER OF ID O R TIRNTHECOVERAGE AND CONF OR PRODUCER, W.ANTHE CERTIFICATE FHINSURANCE ISSUED ALTER ONLY AND CO AFFORDED THE BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT THIS CERTIFICATE IS EXTEND OR AUTHORIZEDCONS REPRESENTATIVE AFFIRMATIVELY OR NEGATIVELY AMEND, 18s must have ADDITIONAL INSURED provisions or be endorsed, If SUBROGATION IMPORTANT: T : A CONTRACT to BETWEEN THE ADDITIONALO INSURED, ifierm holder n it nsofthepolicy, INSURED, the policies m' 1 IMPORTANT: If the cer IS tificate c certain policies may require an endorsement. A statement on this certificate does not confer rights tot e WAIVED, subject to the terms and conditions of the pol y, CONT Simply Business holder in lieu of such endorsem ACTent(s). ONT o n FFd-72%2 PRODUCER I i INSURED Simply Business 1 Beacon Street 15th Floor Boston, MA 02108 BuIlDawg Lawncare LLC 411 ,5th AuPrnIP Moline, IL 61265 Dontactuswsl Nv ""-" NAIC # IN INSURER(S) AFFORDING COVERAGE_ _------ INSURER A: HISCOX Insurance COman Inc 10200 INSURER B INSURER D : INSURER E1 INSURER F REVISION NUMBER: CERTIFICATE NUMBER: COVERAGES OTHER DOCUMENT NA RESPECTTERMS, EXCLUSIONS IC ANDCONDITIONSI C OF C O INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. THIS IS O MAY PERTAIN. THE INSURANCENSIIESRA OF NpT1Ml7M37ANPING ANY RFQDIR6MENT, TERM OR CONDITION OF ANY CONTRACT OR HAVE BEEN REDUCED BY PAID CLAIMS. POLICY EfF POLICY EXP ISSUED hlAY BE OR MAY PERTAIN, THE INSURAA CE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL YYMM/°°1r SUCH POLICIES. LIMITS SHOWN MAY MMIDDIYY INSR LTR TYPE OF INSURANCE On! LAGGREGATEE LIMIT APPLIES PER: glom AUTOMOBILE LIABILITY ANY AUTO X COMMERCIAL GENERAL LIABILITY CLAIMS-MADt.r' ' 1 OCCUR PRO - POLICY I I LOCJECTL_J OTHER: OWNED AUTOS ONLY : HIRED NON -OWNED AUTOS AUTOS ONLY ONLY rUMBRELLA LIAB EXCESS LIAB RETENTIO 1111 WORKERS C• EN ATION N AND EMPLOYERS' LIABILITY ANYPROP RIETOR/PARTN E RIEXECUTIV E OFFICERIMEMBEREXCLUDED7 Mandatory In NH) It yes, describe under DESCRIPTION OF OPERATIONS below ODL INS° OCCUR CLAIMS -MADE PROFESSIONAL LIABILITY SUBR WVD POLICY NUMBER HIUS3018925XB 03/01/2022 0310112023 RRENCE $1,000,000 100,000 5,000 MED EXP An one person 00 00 PERSONAL &ADVINJURY $1 , 000'000 BODILY INJURY (Per person) mornmEACH OCCURRENCE mum E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE DESCRIPTION OF OPERATIONS! LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space Is required) CERTIFICATE HOLDER Tyler Whitehair 4115 35th Ave Moline, IL 61265 CANCELLATION ABOVESHOULDANYOFTHE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED INED BEFORE P ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE f./A! 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD ACORN 25 (2016103) A ® CERTIFICATE OF LIABILITY INSURANCE DATE(MM/ODIYYYY) 06/07/2022 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy. certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER CoverWallet, inc. 25 W 45th Street, Floor 15 New York NY 10036 CONTACT Faust McManusNAME: INC No. Ext): (646) 844-9933ONE FAX No): AoRESS: customer.selvlce@coverwallet.com INSURERS) AFFORDING COVERAGE NAIC # INSURERA: Chubb Indemnity Insurance Company (SCI)12777 INSURED.. Bulldawg Lawncare LLC 4115 35th Ave Moline, IL, 61265 INSURER B : INSURER C : INSURERD: INSURER E : INSURER F : COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. tL R TYPE OF INSURANCE INSD WVD POLICY NUMBER MPOLICYMlOD/YYTYYY) POLICY EXP MMIDDlYYYY)LIMITS COMMERCIAL GENERAL LIABILITY CLAIMS -MADE I I OCCUR EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) MED EXP (Any one person) PERSONAL & ADV INJURY GEN'L AGGREGATE LIMIT APPLIES PRO- JECT PER: LOC GENERAL AGGREGATE PRODUCTS - COMP/OP AGG AUTOMOBILE LIABILITY ANY AUTO OWNED SCHEDULED AUTOS NON -OWNED AUTOS ONLY COMBINED SINGLE LIMIT Ea accident) BODILY INJURY (Per person) BODILY INJURY (Per accident) PROPERTY DAMAGE Per accident) UMBRELLA LIAB EXCESS LIAR OCCUR CLAIMS -MADE EACH OCCURRENCE AGGREGATE DED 1 RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANYPROPRIETORIPARTNER/EXECUTIVE iY N OFFICER/MEMBEREXCLUDED? Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below NIA 71797501 06/24/2021 06/24/2022 X STATUTE OTH- ER E.L. EACH ACCIDENT 500,000 E.L. DISEASE - EA EMPLOYEE 500,000 E.L. DISEASE - POLICY LIMIT 500,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached If more space is required) CERTIFICATE HOLDER CANCELLATION Tyler Whitehair 4115 35th Ave Moline, IL, 61265 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE Nj. -^-may/ ,eQ ACORD 25 (2016103) 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD