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HomeMy Public PortalAboutPRR 15-1842From: Chris O'Hare [mailto: chrisoharegulfstream @gmail.comj Sent: Sunday, May 17, 2015 1:38 PM To: Bill Thrasher Subject: Public Record Requests - agendas for 1 -12, 2 -12 and 3 -12 Dear Custodian of Records, Thank you for your recent response to my request to examine the agendas of the regular Commission Meetings held during the month of October, 2013, November 2013 and December 2013.1 think posting your response on the Town's web site, as you have, is an effective way of answering my inquiry and making it much easier for anyone else interested in examining the same records to do so simply by accessing the Town's web site. As I wrote you before, I first try to find a record that I wish to examine by searching on the Town's web site. It is only when I can't find the record online that I write you to request a public record. I wish to again congratulate you on creating this online archive of records. I can't seem to find on the Town's web site any records of the agendas of the regular Commission Meetings held during the month of January, 2012, February 2012 and March 2012. I wish to examine these records and request that you make them available either by posting them online or providing them to me. I make this request pursuant to Article 1, Section 24 of the Florida Constitution and Chapter 119 of the Florida Statutes. If you contend that any of the records I am seeking, or any portion thereof, are exempt from inspection or disclosure please cite the specific exemption as required by ti 119.07(1)(e) of the Florida Statutes and state in writing and with particularity the basis for your conclusions as required by $ 1 19.07(1)(8 of the Florida Statutes. Please take note of $119.07(1)(c) Florida Statues and your affirmative obligation to (1) promptly acknowledge receipt of this public records request and (2) make a good Faith effort which "includes making reasonable efforts to determine from other officers or employees within the agency whether such a record exists and, ifso, the location at which the record can be accessed." I am, therefore, requesting that you notify every individual in possession of records that may be responsive to this public records request to preserve all such records on an immediate basis. If the public records being sought are maintained by your agency in an electronic format please produce the records in the original electronic format in which they were created or received. See & 119.01(2)(8. Florida Statutes. Please take note of § 119.07(4)(a)3.(d) Florida Statues and if you anticipate that any records exist, the production for inspection of which will require extensive use of information technologies or extensive staff time or both in excess of 15 minutes, then please advise me of the cost you anticipate to be incurred by your agency prior to incurring this cost. Please be sure to itemize any estimates so as to distinguish the cost of labor and materials. I hereby reserve all rights granted to me under the Florida Constitution and Florida Statutes. All responses to this public records request should be made in writing to the following email address: chrisoharegulfstream rramail.com TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail May 19, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #1842 (agendas for 1 -12, 2 -12 and 3 -12) I can't seem to find on the Town's web site any records of the agendas of the regular Commission Meetings held during the month of January, 2012, February 2011 and March 2012. 1 wish to examine these records and request that you make them available either by posting them online or providing them to me. Dear Chris O'Hare [mail to: chrisoharegulfstream (a % gmail.coml, The Town of Gulf Stream has received your public records requests dated May 17, 2015. If your request was received in writing, then the requests can be found at the following link: http: / /www2.gulf- stream. orp/ weblink/0 /doc /5015I/PageI.asox. Please refer to the referenced number above with any future correspondence. The Town of Gulf Stream is currently working on a large number of incoming public records requests. The Town will use its very best efforts to respond to you in a reasonable amount of time with the appropriate response or an estimated cost to respond. Sincerely, Town Clerk, Custodian of the Records TOWN OF GULF STREAM PALM BEACH COUNTY, FLORIDA Delivered via e-mail July 9, 2015 Chris O'Hare [mail to: chrisoharegulfstream @gmail.com] Re: GS #1842 (agendas for 1 -12, 2 -12 and 3 -12) I can't seem to find on the Town's web site any records of the agendas of the regular Commission Meetings held during the month of January, 2012, February 2011 and March 2012. I wish to examine these records and request that you make them available either by posting them online or providing them to me. Dear Chris O'Hare [mail to: chrisoharegulfstream(ia gmail.coml, The Town of Gulf Stream received your public records requests on May 17, 2015. You should be able to view your original requests at the following link hup://www2.gulf- stream. org/ weblink/0 /doc /50151/Pa2el.aspx. In future correspondence, please refer to this public records request by the above referenced numbers. The responsive documents can be found by going to www.gulf- stream.org, click on "I Want To ", click on "Find a Town Record ", click on "Town Clerk ", click on "Agendas ", click on "Town Commission ", click on "2012 ", click on "Regular Meetings" and the January, February, and March agendas can be found there. We consider this matter closed. Sincerely, Town Clerk, Custodian of the Records