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HomeMy Public PortalAboutCapital Planning Committee -- 2016-01-14 Minutes Capital Plan Committee BREWSTERT0WM CLERK Town Hall, Room A January 14, ZOl5 Minutes The meeting was called toorder at4:O6pmo Present: Lisa Vitale, Charlie Sumner, Don Poole, Lisa Souve, Chris Miller DPW- Ms. Souve said where Ch. 90 is listed, she changed the number to 479, 349 for FY16 and continuing into the future years according to the letter they received from the state of their increased allocation. Mr. Sumner noted that on item #lZ, Lindsay air compressor,there was a note to rebuild it, but the Water Department is going to get a new one and will give the DPW theirs. The DPW does not use this piece of � equipment often. They should not bother rebuilding this one because it can be sold after they receive the � water departments. Mr. Miller asked if there was anything on the plan for the removal and replacement of the diesel tank that is out back. It is old, 1989, and will need to come out and be replaced with an above ground tank. Mr. Poole asked what year it should go in and thought we should not wait too long. It was decided to put 100K in 2017. Mr. Miller explained that they will find contamination that will need to be dealt with and it will be replaced with anabove ground steel double walled tank. Mr. Miller said there is also two underground lifts which should be replaced with two portable ones and it should beadded tothe plan. There will be a cost to decommission the old ones as well. They will put 50K in the plan for now asa p|aceho|der. Mr. Miller noted that the $50,000, #4 Fisherman's Landing Repair under DPW Other Projectsrnaynotbethe right figure. Mr. Sumner said toleave itasep|aceho|der. Mr. Sumner asked Ms. Souve to change the Pavement Management, Long Terms Roadway Repairs, #6 to 1 million annually as he will use the increase of Chapter 90 funds to offset this cost. There was a discussion as to whether to move Beach Sand Replenishment, to the Department of Natural Resources. DNR currently has Conservation Land Management and Beach/Landing Improvements under it. It was decided tokeep itinDPW for now, but tocontinue the $10Keach for the above toitems through the plan. Mr. Sumner asked that#]6, Transfer Station Overhead doors, $3CiO0Oberemoved, After their discussion with DPW staff,they don't feel this item needs tobeonthere. Mr. Poole asked about whether the ball fields at Freemans Way will be added. Mr. Sumner said they put it in Recreation in FY15 as they will ask for it in the Special. It will be funded by money they received from a MTBE settlement having to do with water. The use of the funds is not restricted, but this is an appropriate use as Freemans is in a water protection area. Mr. Sumner explained that he and Ms. Souve met with some DPW staff to review all the Capital items and worked on the plan together. Mr. Poole asked if there were any questions regarding Natural Resources since Mr. Miller was here and had to cut his review short the last time. It was confirmed that the DNR currently has 3 trucks, one of which is kept at Town Hall for the Conservation Agent to use. Mr. Miller would like to replace his red dump truck when DPW has a hand me down. In terms of#5, Fish Counter under Millsites, it should be renamed Herring Run Improvement projects as it will include the Fish counter and work on the floor of the stream. The total for the project is 15K; they already received a $5,000 grant. There are other projects and ongoing costs for the Millsites, so funds should be ongoing. Wrap up & Discussion: Mr. Poole suggested they start at the beginning. The requests from fire are consistent and funded from ambulance receipts. Police and golf are pretty consistent as well and golf is funded from golf revenue receipts. Water department is also funded from receipts. There is a large spike in the Board of Selectmen due to the COA/Community Center construction costs. Ms. Souve asked how much will be on the warrant for Tri-town. Mr. Sumner said it will be $100K and that should be the number going forward for now. Ms. Vitale asked about the carpeting at Town Hall. Mr. Sumner suggested putting 10K in FY16 and FY17 and talking to Tom Thatcher about the costs. Mr. Sumner asked if Ms. Souve had added in the $38,500 for the Library heating system in FY16. Yes, it is under#13. Mr. Sumner said to remove#36 under Water, Vacuum Excavation Trailer will be sold as no one uses it and it does have value. Mr. Sumner said to remove the $200,000 in Selectmen for Municipal Area Network, #9 as the $161,358 in FY15 will cover the work. Lisa Vitale asked about the Drummer Boy Gift Shop. Mr. Sumner just received information from Mr. Staley that he needs to review. Mr. Sumner asked that 1.5 million be added in FY18 for the Natural Resources Building Construction costs. For the Elementary Schools, Mr. Sumner said to change the #1, HVAC/Plumbing/Electrical Article to $30,000. Also, to remove the $10,000 under#6, mower. DPW will be purchasing two new mowers and will give their newer one to the schools. They also need to check which vehicles the Elementary Schools have with the insurance schedule. For the Region, Ms. Souve said she is inclined to remove all the items and just carry Brewster's annual share. Mr. Poole said we will probably have to present without the detail on the Region plan. Mr. Sumner said that the numbers flow okay, except you have the Fire Station in FY16 and the COA/Community Center in FY18 and they are both major funding requests. The Committee will meet one more time on the 215tto vote on the plan and if the Region is ready,they can come in. Ms. Souve will make all the last changes to the plan and send everyone a fresh copy. 2I Pa Lisa Souve moved to approve the minutes of January 12, 2015 with one change in the last paragraph, the word is BANS, not bands, Mr. Sumner second. The Committee voted 4-Yes, 0-No. The presentation to the Board of Selectmen will be February 2nd. Lisa Vitale moved to adjourn at 4:48pm, Lisa Souve second. The vote was unanimous in favor. Respectfully Submitted, Donna J. Kalinick Administrative Assistant Town Administrators Office Approved 01.21.2015 3iPag